Transition of UI reports and benefit accuracy data to the new reporting system

CLASSIFICATION
   EMPLOYMENT AND TRAINING ADMINISTRATION               Unemployment Insurance
               ADVISORY SYSTEM                          CORRESPONDENCE SYMBOL
          U.S. DEPARTMENT OF LABOR                      OUI/DPM
             Washington, D.C. 20210                     DATE
                                                        August 19, 2025


ADVISORY:       UNEMPLOYMENT INSURANCE PROGRAM LETTER NO. 15-24,
                Change 1

TO:             STATE WORKFORCE AGENCIES

FROM:           LORI FRAZIER BEARDEN
                Acting Assistant Secretary

SUBJECT:        Permanent Transition of Unemployment Insurance Required Reports (UIR) and
                Benefit Accuracy Measurement (BAM) Applications from the Unemployment
                Insurance Database Management System (UIDBMS) to the Unemployment
                Insurance Reporting System (UIRS)

1. Purpose. To provide State Workforce Agencies (SWAs) with advance notice of the
   upcoming permanent transition of the UIR and BAM applications from UIDBMS to UIRS;
   to provide instructions to SWAs on how to submit data to UIRS; and to advise SWAs that
   effective December 6, 2025, all states must transmit their UIR data only through UIRS and
   BAM data only through UIRS starting December 27, 2025.

2. Action Requested. The Department of Labor’s (Department’s) Employment and Training
   Administration (ETA) requests that Administrators of SWAs provide the information in this
   Unemployment Insurance Program Letter (UIPL) to the appropriate state unemployment
   insurance (UI) program. SWAs should ensure information technology (IT) staff are aware of
   and follow instructions related to the submission of UIR data to UIRS beginning December
   6, 2025, and submission of BAM data to UIRS beginning December 27, 2025.

3. Summary and Background.

   a. Summary – Effective December 6, 2025, all states must transmit their UIR data to UIRS
      instead of UIDBMS. Effective December 27, 2025, all states must transmit their BAM
      data to UIRS instead of UIDBMS. The Department will no longer accept data
      submissions for these applications in UIDBMS after these respective dates.

   b. Background – Training and Employment Notice (TEN) No. 26-23, Unemployment
      Insurance (UI) Reporting System, issued on April 19, 2024, announced the Department’s
      project to modernize UIDBMS, a server-based reporting system, replacing it with UIRS,
      a cloud-based reporting system. Unemployment Insurance Program Letter (UIPL) No.
      15-24, Permanent Transition of Data Validation (DV) and Tax Performance System
      (TPS) Applications from the Unemployment Insurance Database Management System
      (UIDBMS) to the Unemployment Insurance Reporting System (UIRS), issued on July 17,
      2024, announced the permanent transition to a modernized, cloud-based system for the
      Data Validation (DV) and Tax Performance System (TPS) applications.
  RESCISSIONS                                            EXPIRATION DATE
  None                                                   Continuing

      For additional information, refer to the webinar conducted on April 22, 2024. The
      webinar recording is available at:
      https://ui.workforcegps.org/events/2024/03/22/17/49/Unemployment-Insurance-
      Reporting-System-UIRS. Note that state staff must create an account with the UI
      Community of Practice in WorkforceGPS to access this content.

      Creation of the UIRS is a multi-year project, throughout which the Department will
      deploy new UIRS applications in a progressive rollout by program or function to all
      states. The Department will continue to engage with state, regional, and national users
      through meetings, webinars, and user acceptance testing to ensure the functionality and
      desired user experience are achieved.

4. Guidance.

   a. Data Transition. All states must transmit UIR and BAM data to UIRS in accordance
      with the established deadlines in the associated program handbooks beginning December
      6, 2025, and December 27, 2025, respectively. See ET Handbook No. 395, BAM State
      Operations Handbook, 5th Edition; ET Handbook No. 401 UI Reports Handbook, 5th
      Edition; and ET Handbook No. 336, Unemployment Insurance State Quality Service Plan
      Planning and Reporting Guidelines, 18th Edition.

      UIRS accepts all file formats that states are currently utilizing to transmit data to
      UIDBMS (e.g., .txt, .csv). Instructions on “Creating a Login.Gov Account” and rules of
      behavior for “State User Access" to UIRS are available online in WorkforceGPS
      (https://ui.workforcegps.org/resources/2024/06/10/19/45/Unemployment_Insurance_Rep
      orting_System). Users must establish a Login.gov account to access the cloud-based
      environment.

      The Department is in the process of completing development and testing of the UIR and
      BAM applications in UIRS and will have migrated the state submitted data into the new
      platform as of the publication of this guidance. The development process included
      discovery and production planning sessions with stakeholder collaboration as well as
      multiple rounds of user acceptance testing. States should be aware that given the
      previously completed transition of the DV and TPS applications to UIRS, once the UIR
      and BAM applications transition to submitting data using the production version of
      UIRS, the legacy state UIDBMS servers and state-side UIR and BAM applications will
      be scheduled for decommissioning.

   b. UIRS Training. Training materials and user guides regarding the UIR and BAM
      applications will be available in the UI Community of Practice in WorkforceGPS:
      https://ui.workforcegps.org/resources/2024/06/10/19/45/Unemployment_Insurance_Repo
      rting_System.

   c. Important Dates. Any future changes will be appropriately announced to the UI system.

      •   July 15, 2024: The UIRS production environment for DV and TPS became available
          for all states. All other ETA reports and UI applications data transmissions continue
          via the UIDBMS.

       •   December 6, 2025: Planned launch of the next phase of the UIRS modernization
           project to include the UIR application with availability for all states to use and
           transmit data in UIRS. The UIRS production environment for UIR must be used by
           all states. UIRS becomes the required system for UIR, in addition to DV and TPS,
           which were previously transitioned to the UIRS, as announced in UIPL No. 15-24.

       •   December 27, 2025: Planned launch of the BAM application with availability for all
           states to use and transmit data in UIRS. The UIRS production environment for BAM
           must be used by all states. UIRS becomes the required system for BAM.

           ETA anticipates hosting a webinar demonstrating the UIR and BAM applications in
           UIRS in partnership with the Department’s Office of the Chief Information Officer
           through the UI Community of Practice in WorkforceGPS.

       •   December 29, 2025: Data transmissions received for UIR and BAM via UIDBMS
           will no longer be accepted. All other UI applications and/or data transmissions
           continue via the legacy UIDBMS.

5. Inquiries. Please direct inquiries to the appropriate ETA Regional Office.

6. References.

   •   Unemployment Insurance Program Letter (UIPL) No. 15-24, Permanent Transition of
       Data Validation (DV) and Tax Performance System (TPS) Applications from the
       Unemployment Insurance Database Management System (UIDBMS) to the
       Unemployment Insurance Reporting System (UIRS), issued July 17, 2024,
       https://www.dol.gov/agencies/eta/advisories/uipl-15-24;
   •   UIPL No. 03-21, Replacement of Information Technology Hardware supporting the State
       Unemployment Insurance Data Base Management System (UIDBMS), issued October 29,
       2020, https://www.dol.gov/agencies/eta/advisories/unemployment-insurance-program-
       letter-no-03-21;
   •   UIPL No. 11-18, Change 2, Extension of the Employment and Training Administration
       (ETA) 9177 Report (Pre-Implementation Planning Checklist Report Version 1) for State
       Unemployment Insurance (UI) Information Technology (IT) Modernization Projects,
       issued February 2, 2024, https://www.dol.gov/agencies/eta/advisories/uipl-11-18-change-
       2.
   •   Privacy Impact Assessment, Unemployment Insurance Reporting System, October 2024,
       https://www.dol.gov/sites/dolgov/files/general/privacy/UIRS_PIA.pdf;
   •   Training and Employment Notice No. 26-23, Unemployment Insurance (UI) Reporting
       System, issued April 19, 2024, https://www.dol.gov/agencies/eta/advisories/ten-26-23;
   •   ET Handbook No. 395, Benefit Accuracy Measurement State Operations Handbook, 5th
       Edition, issued November 2009,
       https://www.dol.gov/agencies/eta/advisories/handbooks/et-handbook-no-395-5th-edition;
   •   ET Handbook No. 401, Unemployment Insurance Reports Handbook, 5th Edition, issued
       August 2017, https://www.dol.gov/agencies/eta/advisories/handbooks/et-handbook-no-
       401-5th-edition; and

   •   ET Handbook No. 336, Unemployment Insurance State Quality Service Plan Planning
       and Reporting Guidelines, 18th Edition, issued March 2019,
       https://www.dol.gov/agencies/eta/advisories/handbooks/et-handbook-no-336.

7. Attachments. N/A.