Back to Federal guidance
Format Used for the Exchange of UCX/UCFE Claims Control Data Between State Employment Security Agencies (SESAs) and the Louisiana UCX/UCFE Claims Control Center (LCCC)
Summary ETA instructed state unemployment agencies how to format, transmit, and cancel claims-control inquiries for former service members and federal civilian employees. Its attachments define the 80-character inquiry records and a cover form for magnetic-tape submissions to the Louisiana Claims Control Center. The archived letter prints a December 1993 expiration date; its current status is unconfirmed.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
UIPL No. 11-93
Date issued
December 4, 1992
Status
Archived by the agency
The archived letter prints a December 31, 1993 expiration date; no current cancellation or replacement is confirmed.
Status last verified October 26, 2026
Apply this to your situation
This page explains the general guidance. Ask about your specific situation and see what current federal labor law says, with citations.
About this page: The full text below is the official document from U.S. Department of Labor, Employment and Training Administration (ETA). Ezel adds the plain-English summary and tracks the document's status. The official source linked on this page is authoritative for any reliance.
U.S. Department of Labor
Employment and Training Administration
Washington, D.C. 20210
Classification: UI/UCX/UCFE
Correspondence symbol: TEUMI
Issue date: December 4, 1992
Rescissions: None
Expiration date: December 31, 1993
Directive: UNEMPLOYMENT INSURANCE PROGRAM LETTER NO. 11-93
To: ALL STATE EMPLOYMENT SECURITY AGENCIES
From: BARBARA ANN FARMER, Administrator for Regional Management
Subject: Format Used for the Exchange of UCX/UCFE Claims Control Data Between State Employment Security Agencies (SESAs) and the Louisiana UCX/UCFE Claims Control Center (LCCC)
-
Purpose. To apprise SESAs of the form and contents of the claims control inquiries regarding the registration of initial UCX/UCFE filing activity at the LCCC, and the method to transmit, receive and cancel previously requested claims control data.
-
References. ET Handbooks Nos. 384 and 391.
-
Background. The SESAs are required to prepare and send a "machine readable. claims control inquiry to the LCCC for each claimant who makes an initial claim for either UCFE or UCX benefits, as provided by Chapter II of ET Handbook No. 384 Chapter III of ET Handbook No. 391. No specific cancellation procedure was provided for SESAs to cancel previously submitted UCX claims control inquiries. The cancellation procedures for previously submitted UCX and UCFE claims control inquiries are illustrated in Attachment I to this UIPL and will be incorporated in the revised UCX and UCFE Handbooks.
-
Action Required. State Administrators should ensure that their SESA is using the UCX/UCFE claims control system and its attendant data requests in the form and content prescribed in the attachments to this directive.
-
Inquiries. Direct inquiries to the appropriate Regional Office and/or the LCCC via telephone to 800-535-8100.
-
Attachments. Attachment I - Instructions for the preparation of machine readable, UCX/UCFE claims control inquiries or cancellation requests; Attachment II - transmittal form for mailed inquiries versus the INTERNET computer link
Attachment I
Official attachment: https://oui.doleta.gov/dmstree/uipl/uipl93/uipl_1193a1.pdf
Attachment I, UIPL No. 11-93
Preparation and Transmission of UCX-DD Form 214/UCFE Inquiries
A. Purpose:
To define the format to be used in preparing UCX/UCFE claims
control inquiries and procedures to be followed in their
transmission to the LCCC.
B. Responsibilities of SESAs:
It will be the responsibility of each SESA to ensure the proper
formatting of inquiries. For UCX inquiries, see the Record
Description on Page 3 and Data Element Description on Page 4 in
Attachment I. For UCFE inquiries, see the Record Description on
Page 6 and Data Element Description on Page 7 in Attachment I. In
addition, if a magnetic tape of inquiries is mailed to the LCCC,
in lieu of the submission of magnetic card images via INTERNET,
the SESA shall also complete and submit the batch transmittal
cover letter as prescribed in Attachment II.
C. Instructions:
The central office of the SESA will send the prescribed 80
column, machine readable, inquiry record to the LCCC for each
claimant who makes an initial application for UCX/UCFE benefits.
The request will be sent by the SESA immediately upon the taking
the claim, whether or not a UCX/UCFE determination has been made.
Daily inquiry batches are encouraged.
The inquiry record should be a machine readable, magnetic image
to allow for transmission via INTERNET and/or magnetic tape. The
record is arranged in an 80 character (byte) format.
Each UCX record will contain the State code, Local Office Number,
the UCX claimant's Social Security Number (SSN) as shown the DD
Form 214, the claimant's first name, middle initial, last name,
any other SSN belonging to the claimant, Separation from Active
military duty, Indicator as to copy of DD Form presented to the
local office, and Branch of Service, Date Initial Claim Filing,
and optionally a request by the SESA to cancel a previous inquiry
from the LCCC files.
Each UCFE record will contain the State code, Local Number, the
UCX claimant's Social Security Number (SSN) as shown the ES Form
931, the claimant's first name, middle initial, and last name,
any other SSN belonging to the claimant, Date of initial Claim
Filing, a transmittal number, a UCFE inquiry indicator and
optionally a request by the SESA to cancel a previous inquiry
from the LCCC files.
A transmittal form, Attachment II, will be completed and mailed
to the LCCC upon the submission of inquiries to the LCCC via
magnetic tape. Inquiries sent via INTERNET do not require the
submission of this form.
Each tape transmittal form will contain the name of the SESA's
UCX/UCFE liaison, State Code, State name, number of records
transmitted, magnetic tape information and transmittal number.
Magnetic tape information required includes the following:
a. OS/Standard Label or None.
b. DSN (Data Set Name).
c. VOL=SER-(tape number).
d. BPI of tape (1600 or 6250)
e. Number of records on tape.
f. Machine type which generated the tape.
g. Date of transmission/mailing.
All tapes must have external Labels and should be sent in
protective cases which will be returned to the SESA.
The Tape Transmittal Number for each State will be a number
representing the year, hyphen, and a consecutive number beginning
with one (1). For example, typical transmission numbers are 79-1,
79-2, 79-3, .. 79-365, 80-1.
LCCC Record Format
File: SESA UCX Claims Control Inquiry/Cancel Request
Record: SESA-INQ-REC
Field Position Data Element
No. From To Picture Name
1 1 2 99 STATE-CODE
2 3 6 X (4) Local-Off (ALPHANUMERIC)
3 7 15 9 (9) SSN -214 (NORMAL ORDER)
4 16 27 A (12) NAME-FIRST (ALPHA, LEFT JUSTIFIED)
5 28 28 A NAME-INITL (ALPHA OR SPACE)
6 29 45 A (17) NAME-LAST (ALPHA, LEFT JUSTIFIED)
7 46 54 9 (9) SSN-OTHER (NUMERIC > OR = ZEROS)
8 55 59 9 (5) SEP-DATE (YYDDD SEP’D ACTV DTY)
9 60 60 9 DD 214 COPY (0 THRU 8)
10 61 62 99 SERV-BRANCH (01 THRU 05)
11 63 68 A (6) CANCEL-REQ (SPACES OR “CANCEL”)
12 69 74 9 (6) DTE-CLM-FLD (YYMMDD OR ZEROS)
13 75 80 A (6) FILLER (SPACES)
DATA ELEMENT DESCRIPTION
FOR UCX CLAIMS CONTROL INQUIRY
* FIELD LABEL DESCRIPTION
1 STATE-CODE is a two byte numeric field indicating the
standard MAIPS/FIPs State code.
2 LOCAL-OFFICE is a four byte alphanumeric field
indicating the code assigned to the local
office in which the UCX claim was filed.
3 SSN-214 is a nine byte numeric field the Social
Security Number under which the DD Form
214 was issued.
4 NAME-FIRST is a 12 byte alphabetic field for the
claimant'. first name.
5 NAME-INITIAL is a one byte alphabetic field for the
claimant's middle initial.
6 NAME-LAST is a 17 byte alphabetic field for the
claimant's last name.
7 SSN-OTHER is a nine byte numeric field indicating
any other Social Security Number assigned
to the claimant. This should otherwise be
zero filled.
8 SEP-DATE is a five byte numeric field indicating
the actual date of separation from active
duty as shown on the DD Form 214. It is
represented in Julian date format (YYDDD).
9 DD 214-COPY is a one byte numeric field indicating
what copy, if any, was presented to local
office at initial claim filing ranges
from a value of 0 through 8.
10 SERVICE-BRANCH is a two byte numeric code indicating
which branch of service from which the
claimant was discharged.
01 - ARMY
02 - NAVY
03 - AIR FORCE
04 - MARINE CORPS
05 - COAST GUARD
11 CANCEL-REQUEST is a six byte alphabetic field. If SESA
desires to cancel a UCX inquiry, complete
field numbers one through and field
numbers eight through 12. The contents of
field number 11 should be used to “Cancel
and it should only be used to cancel an
existing inquiry. This field should be
left blank (space filled) for transmittal
of regular inquiries.
12 DATE-CLAIM FILED is a six byte numeric field representing
the date the initial UCX claim was filed.
The date is in YYMMDD format. Otherwise,
this field should be zero filled.
13 FILLER is a six byte field which is space filled.
LCCC Record Format
File: SESA UCFE Claims Control Inquiry/Cancel Request
Record: SESA-INQ-REC
Field Position Data Element
No. From To Picture Name
1 1 2 99 STATE-CODE
2 3 6 X (4) Local-Off (ALPHANUMERIC)
3 7 15 9 (9) SSN -214 (NORMAL ORDER)
4 16 27 A (12) NAME-FIRST (ALPHA, LEFT JUSTIFIED)
5 28 28 A NAME-INITL (ALPHA OR SPACE)
6 29 45 A (17) NAME-LAST (ALPHA, LEFT JUSTIFIED)
7 46 54 9 (9) SSN-OTHER (NUMERIC > OR = ZEROS)
8 55 6 9 (5) DATE-CLM-FLD (YYMMDD)
9 61 65 A (5) TRANSML NO (YYDD)
10 66 71 A (6) CANCEL-REQ (SPACES OR “CANCEL”)
11 72 79 A (8) FILLER (SPACES)
12 80 80 A UCFE CODE (Value “F”)
DATA ELEMENT DESCRIPTION
FOR UCFE CLAIMS CONTROL INQUIRY
` FIELD LABEL DESCRIPTION
1 STATE-CODE is a two byte numeric field indicating the
standard MAIPS/FIPs State code.
2 LOCAL-OFFICE is a four byte alphanumeric field indicating
the code assigned to the local office in which
the initial UCFE claim was filed.
3 SSN is a nine byte numeric field representing the
claimant's Social Security Number.
4 NAME-FIRST is a 12 byte alphabetic field for claimant's
first name.
5 NAME-INITIAL is a one byte alphabetic field for the
claimant's middle initial.
6 NAME-LAST is a 17 byte alphabetic field for claimant's
last name.
7 SSN-OTHER is a nine byte numeric field indicating any
other Social Security Number possibly assigned
to the claimant. This field should otherwise
be zero filled.
8 DATE-CLAIM-FILED is a six byte numeric field representing the
date the initial UCFE claim was filed. The
date is in YYDDD format. Otherwise this field
should be zero filled.
9 TRANSMITTAL-NO. is a five byte numeric field indicating the
SESA's transmission number coding scheme, most
commonly a Julian date format (YYDDD).
10 CANCEL-REQUEST is a six byte alphabetic field. If a SESA
desires to cancel a UCFE inquiry, complete
field numbers one through six and field
numbers eight through 12. The contents of
field number ten should only be used to
“Cancel” and it should only be used to cancel
an existing inquiry. This field should be left
blank (space filled), for transmittal of
regular inquiries.
11 FILLER is a six byte field which is space filled.
12 UCFE CODE is a one byte alpha code, valued “F",
indicating this an UCFE claims control
inquiry.
Attachment II
Official attachment: https://oui.doleta.gov/dmstree/uipl/uipl93/uipl_1193a2.pdf
Attachment II
__________________________
(State)
EMPLOYMENT SECURITY AGENCY
________________
(transmittal date)
TO: Louisiana UCX/UCFE Claims Control Center
1001 North 23rd Street
P.O. Box 94246, Capitol Station
Baton Rouge, Louisiana 70804-9246
(transmital No.)
FROM: Mr./Mrs./Ms. ________________ __________
(sender's name) (phone #) (State code)
SUBJECT: TRANSMITTAL OF UCX-DD 214/UCFE CLAIMS CONTROL INQUIRIES
Enclosed are UCX/UCFE claims control inquiries for__________________
(State name)
Specifications:
Each record is 80 bytes.
Number of UCX inquiry records: ______
Number of UCX Cancel Requests: ______
Number of UCFE inquiry records: ______
Number of UCFE Cancel Requests: ______ ___________
(TOTAL RECS)
All tapes must have external labels.
Record length (LRECL) is 80 characters.
Block size (BLKSIZE) is 200 records.
Record format (RECFM) is fixed blocked (FB).
Tape label is (cheek one): OS/Standard ( ) or None ( ).
Tape Density is (check one): 1600 8PI ( ) or 6250 BPI ( ).
Data Set Name (DSN) is:__________________________
Tape Number (VOL=SER=) is:_______________________
Machine type is check one: IBM/compatible ( ), UNISYS ( ),
Other ( ) specify:_________________
Attached are copies of both the external and tape label.
What does federal law require in your situation?
Ezel checks current federal labor law against your facts and answers with citations.
Opens in Ezel Pro.
- Checks the law as it stands today, not only this page
- Cites every source it relies on, so you can verify it
- Chat, drafting and research in one workspace