Revisions to the ETA 9128 RESEA quarterly workload report

CLASSIFICATION
   EMPLOYMENT AND TRAINING ADMINISTRATION                 Unemployment Insurance
               ADVISORY SYSTEM                            CORRESPONDENCE SYMBOL
          U.S. DEPARTMENT OF LABOR                        OUI/DL
             Washington, D.C. 20210                       DATE
                                                          March 7, 2024


ADVISORY:       UNEMPLOYMENT INSURANCE PROGRAM LETTER NO. 09-24

TO:             STATE WORKFORCE AGENCIES

FROM:            BRENT PARTON
                 Principal Deputy Assistant Secretary

SUBJECT:        Revisions to the ETA 9128 Reemployment Services and Eligibility Assessment
                (RESEA) Workload Quarterly Report (OMB No. 1205-0456)

1. Purpose. To transmit instructions for implementing revisions to the ETA 9128
   Reemployment Services and Eligibility Assessment Workload report.

2. Action Requested. The U.S. Department of Labor (Department), Employment and Training
   Administration (ETA) requests state agency administrators to provide information contained
   in this Unemployment Insurance Program Letter (UIPL) to appropriate staff. This
   information should be shared with staff working in the following program areas, and other
   relevant staff: the UI program; RESEA program; RESEA program partners; Unemployment
   Insurance Required Reports (UIRR) and/or Information Technology; and Workforce
   Information/Labor Market information programs. ETA’s expectation is for states to begin
   reporting the revised line items as soon as feasible, with a full implementation of the revised
   ETA 9128 RESEA Workload report no later than February 20, 2025 (reflecting the due date
   of the report for the quarter ending December 31, 2024).

3. Summary and Background.

   a. Summary – This UIPL announces revisions to the ETA 9128 Reemployment Services
      and Eligibility Assessment Workload report that are being implemented to capture
      information about states’ subsequent RESEA activities (as explained below in
      Background), and to account for individuals selected for RESEA participation, who are
      later determined to be ineligible for RESEA participation before the initial RESEA
      appointment.

   b. Background –As part of the ongoing expansion of the permanently authorized RESEA
      program, many states have modified their RESEA programs to include additional RESEA
      meetings, referred to as subsequent meetings. Additionally, states have also expanded
      both their integrity and quality assurance processes to identify claimants who before the
      initial RESEA meetings were incorrectly profiled, otherwise ineligible for RESEA, or
      potentially fraudulent. The ETA 9128 Reemployment Services and Eligibility
      Assessment Workload report revisions enable ETA to capture and analyze data for these
   RESCISSIONS                                             EXPIRATION DATE
   None                                                    Continuing

      common state modifications to RESEA operations, and provide a more comprehensive
      accounting of states’ RESEA workloads.

      The Department uses the information collected in the ETA 9128 Reemployment Services
      and Eligibility Assessment Workload report to:

                    1. Evaluate state performance in terms of service delivery;
                    2. Report on the RESEA activities, including the number of initial and subsequent
             scheduled RESEA sessions; the number of individuals who participated in initial
             and subsequent RESEA sessions; the number of individuals who failed to appear
             for scheduled initial and subsequent RESEA sessions; results of assessments;
             average weeks to reemployment; and average weeks of benefit payments; and
                    3. The number of individuals reporting to reemployment services or training.

      The RESEA program bridges UI and other Workforce programs, and includes state-level
      discretion on how RESEA activities are staffed and delivered. Although states have
      discretion in RESEA program staffing, (a) state UI program staff member(s) must be
      available and must be involved in the RESEA functions, including reporting. Each
      quarter, before submission, the ETA 9128 Reemployment Services and Eligibility
      Assessment Workload report is to be reviewed by (a) UI staff member(s) for accuracy
      and to ensure timely submission to ETA. Depending on a state’s RESEA program
      design, accurate and timely reporting may require collaboration between UI and RESEA
      program staff.

      Section 303(a)(6) of the Social Security Act, 42 U.S.C. 503(a)(6), gives the U.S.
      Secretary of Labor the authority to implement the ETA 9128 RESEA Workload report.
      This revised ETA 9128 RESEA Workload report is authorized by Office of Management
      and Budget Approval No. 1205-0456, expiration date 12/31/2025.

4. Additions and Revisions to the ETA 9128 RESEA Workload Report.

   a. Purpose of Change. To capture workloads associated with the increasing use of
      subsequent RESEA meetings, the ETA 9128 Reemployment Services and Eligibility
      Assessment Workload report has been revised to include a breakout of initial and
      subsequent activities data. Approximately half of all states and territories operating
      RESEA programs include subsequent RESEA meetings as part of the RESEA program
      design, and it is anticipated that other states will follow with similar expansions.

   b. Timeframe for States to Adopt Changes. ETA has completed its revisions to the ETA
      9128 Reemployment Services and Eligibility Assessment Workload report in the UIRR
      application and the new fields are now available for data entry. ETA’s expectation is for
      states to begin reporting the revised line items as soon as feasible, with a full
      implementation of the revised ETA 9128 Reemployment Services and Eligibility
      Assessment Workload report no later than February 20, 2025 (reflecting the due date of
      the report for the quarter ending December 31, 2024).


c. Explanation of Revisions. The following section provides updated instructions for each
   of the 7 lines impacted by this change.

        1. Item 1a. Scheduled Initial RESEAs Determined Ineligible for Participation.

       Enter the number of scheduled RESEAs from Item 1 that were later identified as
       being incorrectly selected or ineligible for RESEA participation before the initial
       RESEA meeting occurs. The identification of claimants determined to be incorrectly
       selected or ineligible for RESEA will depend on state specific UI and RESEA
       program requirements. Common examples include instances where a claimant is in
       approved training; is receiving unemployment compensation (UC) other than regular
       UC, such as extended benefits; has a return-to-work date; secures work only through
       a union hiring hall; was disqualified from UC for a non-related eligibility issue; or the
       claim has been determined to be fraudulent. Once an individual is counted in this line
       item, the individual will not be included in any other subsequent items on the report.

        2. Item 2a. Initial.

       Enter the number of RESEAs for which an official notice was sent to the claimant
       instructing claimants to report to RESEA services. This number includes both those
       scheduled initial RESEAs for which claimants reported as directed, which are
       reported in item 3a, and those scheduled initial RESEAs for which claimants failed to
       report, which are reported in item 15a. It also includes rescheduled initial RESEAs
       for those claimants who failed to report. It does not include those initial RESEAs for
       which claimants cancelled in advance, and which were rescheduled with no
       disqualification.

        3. Item 2b. Subsequent.

       Enter the number of subsequent RESEAs for which claimants were instructed to
       report for additional RESEA services. This number includes both those scheduled
       subsequent RESEAs for which claimants reported as directed, which are reported in
       item 3b, and those scheduled subsequent RESEAs for which claimants failed to
       report, which are reported in item 15b. It also includes rescheduled subsequent
       RESEAs for those claimants who failed to report for subsequent RESEAs. It does
       not include those subsequent RESEAs for which claimants cancelled in advance, and
       which were rescheduled with no disqualification.

        4. Item 3a. Initial.

       Enter the number of completed RESEAs to which claimants reported as directed.
       Include RESEAs that were conducted for claimants who were rescheduled for a
       RESEA after missing an appointment.





                5. Item 3b. Subsequent.

           Enter the number of completed subsequent RESEAs to which claimants reported as
           directed. Include subsequent RESEAs that were conducted for claimants who were
           rescheduled for a subsequent RESEA after missing an appointment.

                6. Item 15a. Initial.

           Enter the number of initial RESEAs for which claimants were scheduled to report and
           failed to do so. This number includes those claimants who were sent an official
           notice to report for an initial RESEA and who did not report as directed. It includes
           claimants who failed to report and who were subsequently rescheduled for an initial
           RESEA at a different time. It does not include initial RESEAs that were cancelled in
           advance by claimants and for which no disqualification was issued.

                7. Item 15b. Subsequent.

           Enter the number of subsequent RESEAs for which claimants were scheduled to
           report and failed to do so. This number includes those claimants who were notified to
           report for a subsequent RESEA and who did not report as directed. It includes
           claimants who failed to report and who were subsequently rescheduled for a
           subsequent RESEA at a different time. It does not include subsequent RESEAs that
           were cancelled in advance by claimants and for which no disqualification was issued.

5. Inquiries. Please direct inquires to the appropriate ETA Regional Office and copy
   [email protected].

6. References.

       •   ET Handbook 401, 5th Edition,
           https://www.dol.gov/sites/dolgov/files/ETA/handbooks/2017/ETHand401_5th.pdf
       •   Section 303(a)(6) of the Social Security Act, 42 U.S.C. 503(a)(6)

7. Attachments.

       •   Revised ETA 9128 Reemployment Services and Eligibility Assessment Workload
           (OMB No. 1205-0456) report.





                                                                                                        Attachment I

 ETA 9128 - REEMPLOYMENT SERVICES AND ELIGIBILITY ASSESSMENT WORKLOAD

        STATE                    REGION                                      REPORT FOR PERIOD ENDING




    1.    Number of Claimants Scheduled for Their First RESEA

  1a.   Scheduled Initial RESEAs Determined Ineligible for Participation

    2.    Number of RESEAs Scheduled

  2a.   Initial Scheduled

  2b.   Subsequent Scheduled

    3.    Number of RESEAs Completed

  3a.   Initial Completed

  3b.   Subsequent Completed

    4.    Number Reporting for Reemployment Services or Training

    5.    Number Reporting for Reemployment Services

    6.    Number Reporting for Training

    7.    Number of Completed RESEAs Resulting in A Disqualification or Overpayment

    8.    Number of Disqualifications for Separation Issues

    9.    Number of Disqualifications for Able And Available Issues

    10.   Number of Disqualifications for Disqualifying Income

    11.   Number of Disqualifications for Refusal of Suitable Work

    12.   Number of Disqualifications for Other Issues

    13.   Number of Completed REAs Resulting in An Overpayment

    14.   Dollar Amount of Overpayments Established

    15.   Number of RESEAs for Which The Claimant Failed to Report

 15a.   Initial Claimant Failed to Report

 15b.   Subsequent Claimant Failed to Report

    16.   Number of RESEAs Rescheduled Without Disqualification

    17.   Number Disqualified for Failure to Report under Reporting Requirements

    18.   Number Disqualified for Failure to Report under Issues Other Than Reporting Requirements

    19.   Number of Overpayments for Failure to Report

    20.   Dollar Amount of Overpayments for Failure to Report

    21.   Number Who Failed to Report and Were Not Disqualified or Rescheduled

    22.   Number Who Failed to Report Who Returned to Work



Comments:




                                                                                                                           Attachment I



OMB No.: 1205-0456 OMB Expiration Date: 12/31/2025                Estimated Average Response Time: 150 minutes


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