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Renewed ETA 9178 supplemental grant progress reports
Summary ETA provided states and other grant recipients a renewed ETA 9178 form for quarterly reporting on employment and training supplemental grants. Its attachments include the report and instructions, and the letter rescinds UIPL 19-15 and Change 1. The PDF expired August 31, 2021, although ETA’s listing still says Active.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
UIPL No. 05-19
Date issued
December 19, 2018
Status
Unknown
ETA’s listing marks this letter Active, but its accessible PDF prints an expiration date of August 31, 2021. It rescinds UIPL 19-15 and Change 1; the sources do not reconcile the past expiration date with the listing label.
Status last verified October 24, 2026
Topics
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This page explains the general guidance. Ask about your specific situation and see what current federal labor law says, with citations.
About this page: The full text below is the official document from U.S. Department of Labor, Employment and Training Administration (ETA). Ezel adds the plain-English summary and tracks the document's status. The official source linked on this page is authoritative for any reliance.
CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION Unemployment Insurance
ADVISORY SYSTEM CORRESPONDENCE SYMBOL
U.S. DEPARTMENT OF LABOR OUI
Washington, D.C. 20210 DATE
December 19, 2018
ADVISORY: UNEMPLOYMENT INSURANCE PROGRAM LETTER NO. 05-19
TO: STATE WORKFORCE AGENCIES
APPLICABLE GRANT RECIPIENTS
FROM: MOLLY E. CONWAY /s/
Acting Assistant Secretary
SUBJECT: Form ETA 9178 for Employment and Training Supplemental Grant Reporting
1. Purpose. The Employment and Training Administration (ETA) is providing a renewed form
ETA 9178 for State Workforce Agencies and other applicable grant recipients to document
the quarterly progress toward completing their supplemental grant activities. This form is
renewed for grantee quarterly reporting through August 31, 2021.
2. Action Requested. ETA requests that Administrators of State Workforce Agencies provide
this guidance to appropriate staff to utilize for reporting on the activities funded by
supplemental grants subject to this requirement starting with the quarter ending September
30, 2018.
3. Summary and Background.
a. Summary – The form ETA 9178 is a monitoring instrument for ETA to track a grantee’s
progress toward completing supplemental grant activities. As part of the monitoring
process, grantees that receive supplemental grant awards must submit a Quarterly
Progress Report (QPR) using the form ETA 9178. The form ETA 9178 provides for
narrative updates on supplemental grant activities to ETA and helps ensure that the
grantee achieves the goals described in the supplemental grant application.
b. Background – ETA is responsible for monitoring grantee activities and oversight of the
supplemental funding awarded to its grantees. ETA provides supplemental grants for
State Workforce Agencies to improve program integrity and performance; to support
states’ information technology (IT) system modernization efforts; and to enhance
reemployment activities such as conducting reemployment and eligibility assessments.
ETA supports these projects through Unemployment Insurance (UI) supplemental
budget request (SBR) grants, Reemployment Services and Eligibility Assessments
(RESEA) grants, and Dislocated Worker Grants (DWGs) to states for demonstration
and special projects such as Reemployment and Systems Integration (RSI).
RESCISSIONS EXPIRATION DATE
UIPL No. 19-15 and Change 1 August 31, 2021
4. ETA Quarterly Progress Report. The form ETA 9178 is a monitoring instrument for ETA
to track a grantee’s progress toward completing supplemental grant activities. As part of the
monitoring process, grantees that receive supplemental grant awards must submit a QPR
using the form ETA 9178 to provide narrative updates on supplemental grant activities and to
help ETA monitor the grant funded activities and utilization of grant funds and ensure that
the grantee achieves the goals set forth in the supplemental grant application. Grantees will
use the form ETA 9178 to document quarterly supplemental grant activities using the
following format:
a. Summary of Project;
b. Timeline for Grant Activities and Milestones or Deliverables;
c. Project Implementation and Funding Status;
d. Project Challenges, Risk Mitigation Efforts/Modification Requests, and Technical
Assistance Needs;
e. Best Practices, Promising New Strategies, and Success Stories; and
f. Additional Outcome Information.
ETA regional offices will monitor the grantee’s quarterly progress using the supplemental
grant quarterly reporting form ETA 9178 and compare the information provided in the report
against the timeline and outcomes submitted in the approved supplemental grant application.
Grantees must submit form ETA 9178 to their respective Federal Project Officer (FPO)
within 45 days of each quarter’s end. If the due date of the report falls on a Saturday,
Sunday, or holiday, the report is due the previous business day. The table below provides the
due dates for each reporting quarter:
Reporting Due
Quarters Dates
October 1st – December 31st February 14th
January 1st – March 31st May 15th
April 1st – June 30th August 14th
July 1ST – September 30th November 14th
If the due date of the report falls on a Saturday, Sunday, or holiday, the
report is due the previous business day.
Extension with Revisions: The Information Collection Request (ICR) for the supplemental
grant form ETA 9178 was initially approved by the Office of Management and Budget
(OMB) pursuant to the Paperwork Reduction Act of 1995 under OMB Control No. 1205-
0517, through May 31, 2018. Form ETA 9178 was originally announced by ETA in
Unemployment Insurance Program Letter (UIPL) No. 19-15 (August 7, 2015) and published
as an attachment to that UIPL, as well as to UIPL No. 19-15, Change 1 (April 21, 2017).
This guidance revises and extends the information collection under OMB Control No. 1205-
0517 to include the collection of information for other ETA supplemental grants. In addition
2
to UI supplemental grants for State Workforce Agencies to improve program integrity and
performance, ETA provides supplemental grants to support states’ information technology
(IT) system modernization efforts and enhance reemployment activities, such as conducting
reemployment and eligibility assessments. The form ETA 9178 itself remains essentially the
same, with the only changes being to the title and the collection of information.
OMB Approval: OMB approved the extension with revisions of form ETA 9178, pursuant
to the Paperwork Reduction Act of 1995, under OMB Control No. 1205-0517 through
August 31, 2021.
Paperwork Reduction Act: The Paperwork Reduction Act of 1995 (PRA), 44 U.S.C. 3501
et seq., provides that no person is required to respond to a collection of information unless
such collection displays a valid OMB control number. The information collection mentioned
in this UIPL is approved under OMB Control No. 1205-0517.
5. Inquiries. Please direct inquiries to the appropriate Regional Office.
6. References.
Paperwork Reduction Act of 1995, Pub. L. 104-13, 44 U.S.C. 3501 et seq.;
UIPL No. 19-15 and Change 1, Unemployment Insurance (UI) Supplemental Budget
Request (SBR) Activities: Quarterly Program Reporting Form & Instructions; and
UIPL No. 22-17, Unemployment Insurance (UI) Supplemental Funding Opportunity for
State Consortia to Modernize Tax and Benefit Systems.
7. Attachments.
Attachment I: Form ETA 9178
Attachment II: Employment and Training Supplemental Budget Request Activities:
Quarterly Program Reporting Form and Instructions
3
Attachment I (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/UIPL/2018/UIPL_5-19_Attachment_I.pdf)
Attachment I
Form ETA 9178
U.S. Department of Labor OMB No. 1205-0517
Employment and Training Administration Expiration Date: 08/31/2021
Form ETA-9178
Quarterly Narrative Progress Report
Employment and Training Supplemental Budget Request Activities
General Information
Date of
State Name: Grant Number: Report Quarter Ending:
Submission:
UIPL/Solicitation
Project Name:
Number:
Project Contact Information
Name: Agency:
Title Address:
Phone: Ext: City:
Zip
E-Mail: State:
Code:
Project Report
A. Summary of Project
Please limit your response to 1000 characters or less.
This section is an executive summary of the project. Each funded project will have its own separate
quarterly progress report (ETA 9178) through the quarter the project ends. Use this section to provide a
short summary of the project’s purpose. This summary should only change during the life of the grant if
the state has received an approved modification to the grant Statement of Work.
B. Timeline for Grant Activities and Milestones or Deliverables
Please limit your response to 1000 characters or less.
Use this section to provide the timelines for and the progress in completing grant activities, key
milestones, and deliverables for this quarter. Use the timeline in the grant’s statement of work to
identify all major program activities for the entire life of the grant. The timeline will paint a picture of
project flow that includes start and end dates, schedule of activities, and projected outcomes. In order
to reap the most benefit from the timeline, it is important that it be updated each quarter noting the
actual date of completion as each activity is accomplished. Items to incorporate in the timeline include:
project goals, milestones, special events, important deadlines and deliverables.
I-1
Attachment I
C. Project Implementation and Funding Status
Please limit your response to 1000 characters or less.
Use this section to provide a description of the implementation of key activities in line with the grant’s
Statement of Work for the current quarter. Place an ‘X’ in one of the four check-boxes provided below
to provide an assessment of implementation progress. The assessment should be supported by the
status narrative noting if the project is on schedule, behind schedule, ahead of schedule, or complete
this quarter. In addition, please provide the funding status for this project for the end of the quarter,
including the total project funding, total obligated, funding balance, and time remaining to expend
funds/expenditure target.
Complete this
State Self- On Schedule Behind Schedule Ahead of Schedule
Quarter
Assessment:
Total Project Funding Total Obligated Funding Balance Expenditure Target
D. Project Challenges, Risk Mitigation Efforts/Modification Requests, and Technical Assistance
Needs
Please limit your response to 1500 characters or less.
Use this section to summarize any significant challenges to project implementation encountered during
the quarter, and describe any risk mitigation efforts or actions taken to address the identified
challenges. In addition, a status update shall be provided on the resolution of challenges identified in
previous quarters. This section should also include any questions you have for DOL and note any
identified needs for technical assistance from DOL or others. The narrative should also indicate whether
the grantee is requesting a modification to any project strategies and how the modification request
changes the original project proposal. If a modification has been requested, the narrative should also
indicate the status of the modification request. If states have nothing to report, that should be
specified.
E. Best Practices, Promising New Strategies and Success Stories
Please limit your response to 1000 characters or less.
Use this section to describe promising approaches, innovative processes, or grant success stories. States
may also describe any lessons learned and how those lessons learned will be implemented. Throughout
the implementation of the project, states may discover new strategies that emerge as a result of data-
driven continuous improvement. As progress is made with a new and promising strategy, or as data is
gathered to support it, states should document the progress and data each quarter. If states have
nothing to report, that should be specified.
I-2
Attachment I
F. Additional Outcome Information
Please limit your response to 1000 characters or less.
This section allows states to report any grant-specific outcomes not captured in other sections of the
quarterly narrative progress report, including, but not limited to, any specific outcomes included in the
statement of work.
Certification
Name of Grantee Certifying Official:
Phone:
E-Mail Address:
This reporting requirement is approved under the Paperwork Reduction Act of 1995, OMB Control No. 1205-0517, expiring
08/31/2021. Persons are not required to respond to this collection of information unless it displays a currently valid OMB
number. Public reporting burden for this collection of information is estimated to average 5 hours, including time for reviewing
instructions, searching existing data sources, gathering and reviewing the collection of information. The reason for the
collection of information is general program oversight, evaluation and performance assessment. Send comments regarding this
burden estimate or any other aspect of this collection, including suggestions for reducing this burden, to the U. S. Department
of Labor, Employment and Training Administration, Office of Performance and Technology, 200 Constitution Avenue, NW,
Room S-5206, Washington, D.C. 20210.
I-3
Attachment II (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/UIPL/2018/UIPL_5-19_Attachment_II.pdf)
Attachment II
Employment and Training Supplemental Budget Request Activities:
Quarterly Program Reporting Form and Instructions
OMB Control Number 1205-0517
Expiration Date: 08/31/2021
Employment and Training Supplemental Budget Request
Activities:
Quarterly Program Reporting Form & Instructions
Prepared By
Employment and Training Administration
United States Department of Labor
Public Burden Statement
This reporting requirement is approved under the Paperwork Reduction Act of 1995. Persons are not required to respond to
this collection of information unless it displays a currently valid OMB number. Public reporting burden for this collection of
information is estimated to average 5 hours, including time for reviewing instructions, searching existing data sources,
gathering and reviewing the collection of information. Responses will be used for general program oversight, evaluation, and
performance assessment. Send comments regarding this burden estimate or any other aspect of this collection, including
suggestions for reducing this burden, to the U. S. Department of Labor, Employment and Training Administration, Office of
Performance and Technology, 200 Constitution Avenue, NW, Room S-5206, Washington, D.C. 20210.
II-1
Attachment II
I. GENERAL INSTRUCTIONS
Recipients of funding for Employment and Training Supplemental Budget Request (SBR) activities
are required to submit quarterly progress reports to the United States Department of Labor’s
Employment and Training Administration (USDOL/ETA) in order to comply with the reporting and
record keeping requirements of these grants. ETA implements these projects through
Unemployment Insurance (UI) SBR grants, Reemployment Services and Eligibility Assessments
(RESEA) grants, and Dislocated Worker Grants (DWGs) to states for demonstration and special
projects such as Reemployment and Systems Integration (RSI). Each state recipient of
supplemental funds must submit a narrative Quarterly Progress Report (QPR) containing updates
on the progress and implementation of each grant project as listed in the award letter. The
instructions and performance reporting form (ETA 9178) for completing this report can be found
under Section II and Appendix A of these instructions. Should changes in definitions resulting from
new legislation or related regulations occur, appropriate revisions will be issued to reflect these
changes.
II. REPORT FORMS AND INSTRUCTIONS
The QPR provides narrative updates on the implementation of projects as described in each state’s
statements of work and a self-assessment of the status of each project per quarter. The
instructions for states to complete the QPR can be found under Appendix A. The format for the
QPR can be found in Attachment A.
III. DUE DATES
All quarterly reports under Section II are due to ETA no later than 45 days after the end of each
reporting quarter. The table below shows the expected due dates for each reporting quarter.
Reporting Due
Quarters Dates
October 1st – December 31st February 14th
January 1st – March 31st May 15th
April 1st – June 30th August 14th
July 1ST – September 30th November 14th
Should the due date of the report fall on a Saturday, Sunday, or holiday, the report is due the
previous business day.
II-2
Attachment II
IV. SUBMISSION PROCEDURES
Information contained in the UI SBR quarterly reports (ETA 9178) must be submitted by email
directly to the ETA regional office. An ETA Federal Project Officer will review and accept the
report within 30 days of receipt, saving the document in ETA’s online grants management system
as part of the official grant file. A grantee must specifically request approval through the Federal
Project Officer prior to submitting any modifications to a submitted report. The modification will
then be reviewed by the Federal Project officer and submitted to the ETA national office for
comment and approval.
II-3
Attachment II
Appendix A
Instructions for Completing the
Quarterly Narrative Progress Report (ETA 9178)
Employment and Training Supplemental Budget Request Activities
General Information
State Name:
Grant Number:
Report Quarter Ending:
Date of Submission:
Project Name: This is the name of the funded project identified in the grant statement of work.
States shall complete one full report (Parts A-I) per funded project.
UIPL/Solicitation Number: This is the number of the UI Program Letter from which the
supplemental funding was obligated.
Project Contact Information
Contact Information:
This section is to provide the contact information (i.e., Name, Title, Address, etc.) for the state
official who is the project lead responsible for the day-to-day operation and implementation of the
project. This may be a different person that the project certifying official.
Project Report
A. Summary of Project
This section is an executive summary of the project. Each funded project will have its own
separate quarterly progress report (ETA 9178) through the quarter the project ends. Use this
section to provide a short summary of the project’s purpose. This summary should only change
during the life of the grant if the state has received an approved modification to the grant
Statement of Work.
B. Timeline for Grant Activities, Milestones, and Deliverables
Use this section to provide the timelines for and the progress in completing grant activities, key
milestones, and deliverables for this quarter. Use the timeline in the grant’s statement of work
to identify all major program activities for the entire life of the grant. The timeline will paint a
picture of project flow that includes start and end dates, schedule of activities, and projected
outcomes. In order to reap the most benefit from the timeline, it is important that it be updated
each quarter noting the actual date of completion as each activity is accomplished. Items to
incorporate in the timeline include: project goals, milestones, special events, important
deadlines and deliverables.
II-4
Attachment II
C. Project Implementation and Funding Status
Use this section to provide a description of the implementation of key activities in line with the
grant’s Statement of Work for the current quarter. Place an ‘X’ in one of the four check-boxes
provided below to provide an assessment of implementation progress. The assessment should
be supported by the status narrative noting if the project is on schedule, behind schedule, ahead
of schedule, or complete this quarter. In addition, please provide the funding status for this
project for the end of the quarter, including the total funding, total obligated, funding balance,
and time remaining to expend funds. The funding totals should match the quarterly totals
reported in the ETA 9130 form.
D. Project Challenges, Risk Mitigation Efforts/Modification Requests, and Technical Assistance
Needs
Use this section to summarize any significant challenges to project implementation encountered
during the quarter, and describe any risk mitigation efforts or actions taken to address the
identified challenges. In addition, a status update shall be provided on the resolution of
challenges identified in previous quarters. This section should also include any questions you
have for DOL and note any identified needs for technical assistance from DOL or others. The
narrative should also indicate whether the grantee is requesting a modification to any project
strategies and how the modification request changes the original project proposal. If a
modification has been requested, the narrative should also indicate the status of the
modification request. If states have nothing to report, that should be specified.
E. Best Practices, Promising New Strategies and Success Stories
Use this section to describe promising approaches, innovative processes, or grant success
stories. States may also describe any lessons learned and how those lessons learned will be
implemented. Throughout the implementation of the project, states may discover new
strategies that emerge as a result of data-driven continuous improvement. As progress is made
with a new and promising strategy, or as data is gathered to support it, states should document
the progress and data each quarter. If states have nothing to report, that should be specified.
F. Additional Outcome Information
This section allows states to report any grant-specific outcomes not captured in other sections
of the quarterly narrative progress report, including, but not limited to, any specific outcomes
included in the statement of work.
Certification
G. Name of Grantee Certifying Official
Use this section to provide the name of the state official who is certifying submission of the
report to the Department.
H. Telephone Number
Provide the area code (###) and telephone number ((###) ###-####) of the authorized state
official.
I. Email Address
Provide the email address of the authorized state official.
II-5
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