Contingency reporting of unemployment data during system failures
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Official full letter: https://oui.doleta.gov/dmstree/uipl/uipl2k/uipl_0500.htm
U.S. DEPARTMENT OF LABOR
Employment and Training Administration
Washington, D. C. 20210
CLASSIFICATION: UI
CORRESPONDENCE SYMBOL: TEUR
ISSUE DATE: October 19, 1999
RESCISSIONS: None
EXPIRATION DATE: October 31, 2000
DIRECTIVE: UNEMPLOYMENT INSURANCE PROGRAM LETTER NO. 05-00
TO: ALL REGIONAL ADMINISTRATORS
FROM: GRACE A. KILBANE, Director, Unemployment Insurance Service
SUBJECT: Instructions for Contingency Reporting of Unemployment Insurance Data
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Purpose. To give State Employment Security Agencies (SESAs) instructions for reporting Unemployment Insurance (UI) data if the SESA or National Office SUN Computer system is unavailable due to year 2000 compliancy issues or if SESA internal computer systems fail.
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Reference. UIPL No. 46-98.
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Background. Year 2000 compliant software was developed and tested at the National Office and downloaded to States. While unlikely, failure is possible for either the SUN State software, which accepts the UI reports data for electronic transmission, or the National Office SUN software, which accepts the SESA submitted reports. If either of these systems fail, it is important for the SESAs to report minimum data elements as outlined in UIPL No. 46-98.
If a SESA's internal systems fail, that SESA should manually collect the essential data or make good estimates and submit through the SUN system. Where partial reporting will not allow for submission over the SUN, then paper reports will have to be faxed or mailed.
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Action. In the event that States cannot submit data electronically, the attached copies of report forms will be used to submit the required data. Reports should be faxed to 202-219-8506, Attn: REPORTS, or, if time allows, mailed to UI Reports, Room S-4231, 200 Constitution Avenue, N.W., Washington, DC 20210-0001.
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Attachments. Blank forms for:
ETA 191
ETA 207
ETA 2112 (regular and EUC)
ETA 538
ETA 539
ETA 581
ETA 5130
ETA 5159
ETA 902
ETA UI1
ETA UI3 (regular, SAVE, AB, and Trade).
Official blank form attachment 1: https://www.dol.gov/sites/dolgov/files/ETA/advisories/UIPL/1999/UIPL5-00_Attach1.pdf
ETA 191 - STATEMENT OF EXPENDITURES AND ADJUSTMENTS OF FEDERAL FUNDS FOR
UNEMPLOYMENT COMPENSATION FOR FEDERAL EMPLOYEES AND EX-SERVICE MEMBERS
State: Quarter Ending:
Section A: Summary Statement of Expenditures and Adjustments
UCFE UCX
------ -----
1. Benefit Expenditures $ $
2. Adjustments Assigned to Agencies:
(a) Cancellations $( ) $( )
(b) Restoration of Overpayments $( ) $( )
(c) Other -Explain in Comments $ $
3. Total Assigned Expenditures and
Adjustments (Items 1 and 2; $ $
these totals must match the
totals reported in Section B.)
4. Expenditures and Adjustments Not
Assigned to Agencies:
(a) Penalties and Interest $( ) $( )
(b) Other--Explain in Comment $ $
5. Total Expenditures and Adjustments $ $
Not Assigned to Agencies
(Items 4a and 4b)
6. Grand Total--All Expenditures and $ $
Adjustments (Items 3 and 5)
ETA 191 - STATEMENT OF EXPENDITURES AND ADJUSTMENTS OF FEDERAL FUNDS F
UNEMPLOYMENT COMPENSATION FOR FEDERAL EMPLOYEES AND EX-SERVICE MEMBERS
State: Quarter Ending:
Section B: Detailed Statement of Expenditures and Adjustments by
Federal (civilian) and Military Agencies
(1) (2) (3)
Agency * * Expenditures
Code * Agency Title |And Adjustments
* *$
* *$
* *$
* *$
* *$
* *$
* *$
* *$
* *$
* *$
* *$
* *$
* *$
* *$
* *$
* *$
* *$
Official blank form attachment 2: https://www.dol.gov/sites/dolgov/files/ETA/advisories/UIPL/1999/UIPL5-00_Attach2.pdf
ETA 207 - NONMONETARY DETERMINATION ACTIVITIES
REPORT FOR PERIOD ENDING: STATE::
SECTION A. DETERMINATIONS, REDETERMINATIONS & DENIALS
Single Claimant Totals Multiclaimant Totals
Item.
Total Determ. & Total Labor
Redeterm Total Determ. Total Redeterm Multicla Dispute Other
Line No (1) (2) (3) (4) (5) (6)
STATE Determ. 101
UI
Denials 102
UCFE Determ. 103
No UI
Denials 104
UCX Determ. 105
No UI
Denials 106
Section B. DETERMINATIONS INVOLVING SEPARATION ISSUES, SINGLE-CLAIMANT
Total Separat. Voluntary Discharge for Other
Issues Leaving Misconduct
Item
Line No. (7) (8) (9) (10)
State UI Determ. 201
Denials 202
UCFE Determ. 203
No UI
Denials 204
SECTION C. DETERMINATIONS INVOLVING NONSEPARATION ISSUES
Total Report Other
Nonsep- Able, Avail Disqualifying Refusal of Require Refusal (aliens
Item
aration &Activ or Deduct. Suitabl Call-ins & Profil. athlete
Issues Seeking Income Work other Referrals school)
Line No. (11) (12) (13) (14) (15) (16) (17)
State Determ. 301
UI Denials 302
Official blank form attachment 3: https://www.dol.gov/sites/dolgov/files/ETA/advisories/UIPL/1999/UIPL5-00_Attach3.pdf
ETA 2112 - UI Financial Transaction Summary Unemployment Fund
A. REPORT PERIOD ENDED: B. REGION CODE C. STATE CODE
UNEMPLOYMENT
NET TOTALS CLEARING BENEFIT PAYMENT
ITEM LINE NO TRUST FUND
(Sum of cols. D, E & F) ACCOUNT ACCOUNT
ACCOUNT
A B C D E F
BALANCE FORWARD 01
DEPOSITS
Total Deposits 10
Net UI Contribs. 11
Penalty/Interest 12
U.S. Treas. Inter. 13
Title IX (Reed) 14
Intra)Acct. Tran. 15
Interstate Benef. 16
UCX Advance/Reimb. 17
Reimb. Local Gov't 18
Reimb. State Gov't. 19
Remib. Non)profit 20
Fed share EB 21
FEC Activity 22
UCFE Advance/Reimb 23
From Other Sources 24
From Other Sources 25
DISBURSEMENTS
Total Disburs. 30
Net UI Benefits 31
Net State Share EB 32
Reimb. Local Gov't. 33
Reimb. State Gov't. 34
Reimb. Non)profit 35
UCX Net Payments 36
Fed. Share (Reg.) 37
Fed. Share (EB) 38
FEC Activity 39
Interstate Benef. 40
Title IX (Reed) 41
To Special Funds 42
UCFE Net Payments 43
Intra)Acct Trans. 44
Other (Explain) 45
BAL. CLOSE MONTH 46
ETA 2112 - DISBURSEMENTS FOR THE EMERGENCY UNEMPLOYMENT
COMPENSATION PROGRAM (EUC)
REPORT FOR PERIOD ENDING: STATE:
Benefits Paid for Initials Filed On or Before 7)4)92
1. Regular:
2. UCFE:
3. UCX:
4. Other:
Benefits Paid for Initials Filed From 7)4)92 Through 3)6)93
5. Total:
Benefits Paid for Initials Filed After 3)7)93 through 10)2)93
6. Total:
Benefits Paid for Initials Filed After 10)2)93
7. Total:
Official blank form attachment 4: https://www.dol.gov/sites/dolgov/files/ETA/advisories/UIPL/1999/UIPL5-00_Attach4.pdf
ETA 538, ADVANCE WEEKLY INITIAL AND CONTINUED CLAIMS REPORT
REPORT FOR PERIOD ENDING: STATE:
Week Number: Reflected Week Ending:
Intrastate & Interstate Agent Initial Claims :
Intrastate Continued Weeks Claimed :
Intrastate Liable Continued Weeks Claimed :
Official blank form attachment 5: https://www.dol.gov/sites/dolgov/files/ETA/advisories/UIPL/1999/UIPL5-00_Attach5.pdf
ETA 539 - CLAIMS AND EXTENDED BENEFITS DATA
REPORT FOR PERIOD ENDING: STATE:
Week Number: Reflected Week Ending:
IC: FIC: XIC: WSIC: WSEIC:
CW: FCW: XCW: WSCW: WSECW:
EBT: EBUI: ABT: ABUI:
AT: CE: R: AR: P:
STATUS: STATUS CHANGE DATE:
Official blank form attachment 6: https://www.dol.gov/sites/dolgov/files/ETA/advisories/UIPL/1999/UIPL5-00_Attach6.pdf
ETA 581 - CONTRIBUTION OPERATIONS
Report For Quarter Ended: State:
Ln End of Quarter Employers
4. Delinquency 5. Total Wage
1. Contrib. 2. Reimbur. 3. Total Cutoff Date Items Received
101
EMPLOYER REPORTS FOR PRECEDING QUARTERS
201 Contributory Employers Reimbursing Employers
6. Timely 7. Secured 8. Resolved 9. Timely 10. Secured 11. Resolved
12. No. Outstanding Qtrs. Prior to 13. Total Estimated Contributions
Report Quarter Due
STATUS DETERMINATIONS
301 Newly Established Employers Successor Employers
14. Number 15. Time 16. Time Lapse 17. Number 18. Time Lapse 19. Time 20. Inactv
Lapse <= 90 <= 180 <= 90 Lapse <= 180 Terminations
CONTRIBUTORY EMPLOYER RECEIVABLES
401 21. Total 22. Determ 23. 24. Declared 25. Removed 26. Total 27. Employers
Beg. Period Receivable Liquidated Uncollected End Period End Period Owing
402 Age of Receivables
28. 6 Months 29. 9 30. 12 31. 15 32. Over 15
or Less Months Months Months Months
REIMBURSING EMPLOYER RECEIVABLES
403 33. Total 34. Determ 35. 36. Declared 37. Removed 38. Total 39. Employers
Beg. Period Receivable Liquidated Uncollected End Period End Period Owing
Age of Receivables
404
40. 6 Months 41. 9 42. 12 43. 15 44. Over 15
or Less Months Months Months Months
AUDIT ACTIVITY
501 Number of Audits 47. Calendar Total Wages Audited 50. Number 51. Hours
Quarters Change Spent
45. Large 46. Total Audited 48. Pre- 49. Post-Audit Audits Auditing
Employers Audits Audit
Amount Underreported Amount Overreported
52. Total 53.Taxable 54. 55. Total 56. Taxable 57.
Wages Wages Contributions Wages Wages Contributions
Official blank form attachment 7: https://www.dol.gov/sites/dolgov/files/ETA/advisories/UIPL/1999/UIPL5-00_Attach7.pdf
ETA 5130 - BENEFIT APPEALS REPORT
REPORT FOR PERIOD ENDING: STATE:
SECTION A. Single Claimant and Multiclaimant Appeals Case Decisions and Other Dispositions
UI Decisions UCFE-No UI Decisions UCX Only Decisions
Higher Higher Higher Other
Line Lower Authority Authority Lower Authority Authority Lower Authority Authority Dispositions
No. (1) (2) (3) (4) (5) (6) (7)
100
SECTION B. Claimants Involved in State UI Appeals Cases by Status of Appeals
Single-Claimant Appeals Multi-Claimant Appeals
Line Lower Authority Higher Authority Lower Authority Higher Authority
No. Status of Appeals (8) (9) (10) (11)
200 Filed During Month
Disposed of During
210 Month
SECTION C. State UI Appeals Decisions by Type of Appellant
All UI Decisions Claimant Employer Other
UI Higher Lower Higher
Line Appeals Lower Auth. Higher Auth. Lower Auth. Higher Auth. Lower Auth. Auth. Auth. Auth.
No. Decisions (12) (13) (14) (15) (16) (17) (18) (19)
300 Total
In Favor of
310 Appellant
SECTION D. Number of Lower Authority State UI Appeals Decisions by Issue
Total UI Refusal of Not Able or
Line Decisions Voluntary Quit Misconduct Suitable Work Available Labor Dispute Other
No. (20) (21) (22) (23) (24) (25) (26)
400
Official blank form attachment 8: https://www.dol.gov/sites/dolgov/files/ETA/advisories/UIPL/1999/UIPL5-00_Attach8.pdf
ETA 5159 - CLAIMS AND PAYMENT ACTIVITIES
REPORT FOR PERIOD ENDING: STATE: REGION:
SECTION A. Claims Activities
Initial Claims
New Intrastate Interstate Filed Interstate Interstate
Total Sum of Excluding Additional from Agent Taken as Agent Received as
Line Cols. 2-4 Transitional Intrastate State State Transitional Liable State
Program No. (1) (2) (3) (4) (5) (6) (7)
State UI 101
UCFE, No UI 102
UCX Only 103
Eligibility Reviews Continued Weeks Claimed
Interstate Entering Self
Intrastate Interstate Filed Interstate Taken Received as Employment,
(8) Interstate Liable Intrastate from Agent State as Agent State Liable State All Programs
(9) (10) (11) (12) (13) (14)
State UI 201
UCFE, No UI 202
UCX Only 203
SECTION B. Payment Activities
Weeks and Amounts Compensated
State UI Program UCFE and UCX Programs
Total Self Employ-
All Weeks Unemploy- ment, All
Compensated ment Interstate Total UCFE, No UI UCX Only Programs
Items (15) (16) (17) (18) (19) (20) (21)
Number 301
Amount 302
First Payments for All Unemployment Final Payments for All Unemployment
State UI
UCFE & UCX Programs
State UI Program Program UCFE & UCX Programs
Total Intrastate Interstate UCFE, No UI UCX Only Total UCFE, No UI UCX Only
(22) (23) (24) (25) (26) (27) (28) (29)
Number 303
Official blank form attachment 9: https://www.dol.gov/sites/dolgov/files/ETA/advisories/UIPL/1999/UIPL5-00_Attach9.pdf
ETA 902 - EMPLOYMENT AND TRAINING ADMINISTRATION
DISASTER PAYMENT ACTIVITIES UNDER THE DISASTER RELIEF ACT OF 1974
PERIOD ENDED STATE FEMA No. DISASTER ANNOUNCEMENT DATE
DATE
Line INITIAL NUMBER FIRST TIME LAPSE IN DAYS
CATEGORY No. APPLICATIONS DETERMINED PAYMENTS
ELIGIBLE 14 OR LESS OVER 14
Total 101
UI Claimant 102
Non-UI Claimant 103
Self Employed 104
WEEKS OF WEEKS OF TOTAL AMOUNT COMPENSATED
ASSISTANCE ASSISTANCE
CLAIMED COMPENSATE
D
Total 201
UI Claimant 202
Non-UI Claimant 203
Self Employed 204
APPEALS DISPOSED
STATE LEVEL RA WEEKS OF WEEKS OF
ASSISTANCE ASSISTANCE
DENIED REDUCED
Total 301
UI Claimant 302
Non-UI Claimant 303
Self Employed 304
OVERPAYMENTS
CASES WEEKS AMOUNT AMOUNT RECOVERED
DETERMINED
Total 401
Willful 402
Misrepresentation
COMMENTS:
Official blank form attachment 10: https://www.dol.gov/sites/dolgov/files/ETA/advisories/UIPL/1999/UIPL5-00_Attach10.pdf
ETA UI1 - UI STAFF HOURS & TRAVEL STAFF YEARS
State Fiscal Year Report Date
1. Travel Staff 2. Type of Leave Hours No. of Hours
a. Benefits a. Holiday
b. Annual
(Itinerant Claims) c. Sick
b. Appeals d. Other
e. Total (a thru d)
c. Tax 3. Hours Worked
4. Hours Paid
5. Annual Hours Per Staff Year and Quarterly Distributions
1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
Hours Worked
Hours Paid
Official blank form attachment 11: https://www.dol.gov/sites/dolgov/files/ETA/advisories/UIPL/1999/UIPL5-00_Attach11.pdf
ETA UI3 - QUARTERLY FINANCIAL REPORT (REGULAR)
STATE: QUARTER ENDING: VERSION # PAID:
SECTION A: UI PROGRAM STAFF-YEAR USAGE
PROGRAM CATEGORY QUARTER YEAR-TO-DATE
SYW SYP SYP
1. Claims Activities
2. Employer Activities
3. Quality Control
4. Support/AS&T
5. Trade
6. Other
7. Total Staff Years
SECTION B: REGULAR CONTINGENCY ENTITLEMENT CERTIFICATION
Standard Hours Qtrly: Year-to-Date: Yearly
CLAIMS ACTIVITY TOTAL WORKLOAD MPU SY
WORKED/EARNED
1. Initial Claims, Reg+EB+STC
2. Initial Claims, Third Tier
3. Weeks Claimed, Reg+EB+STC
4. Weeks Claimed, Third Tier
5. Weeks Claimed, Inter.Reg+EB
6. Weeks Claimed, Inter.Third Tier
7. Nonmon.Dets, Reg+EB+STC
8. Nonmon.Dets.Third Tier
9. Appeals, Reg+EB+STC
10. Appeals, Third Tier
11. Appeals, Inter.Taken
12.. Appeals, Inter. Hearings Held
13. Appeals,Multi.Decisions
14. Monetary Redetermiations
15. Other Staff Years (Specify)
16. Total Staff Years Worked/Earned Lns.1 thru
15
17. Entitlement SY Paid Ln. 16-
base
18. Entitlement SY Paid Ln. 17X Expr
Leave
19. PS/PB $ rate
Ln.18 X
20. Support
Ln.19 X
21. Other $ (specify
22. Total Dollar Costs Lns.
19+20+21
23. Advance
24. Net Dollar Entitlement Ln. 22-23
ETA UI3 - QUARTERLY FINANCIAL REPORT (ADDITIONAL BENEFITS)
STATE: QUARTER ENDING: VERSION # PAID:
Standard Hours Qtrly: Year-to-Date: Yearly
CLAIMS ACTIVITY TOTAL WORKLOAD MPU SY
WORKED/EARNED
1. Initial Claims
2. Weeks Claimed
3. Nonmonetary Determinations
4. Appeals
5. Monetary Redeterminations
6. Other Staff Years (specify)
7. Total Years Worked Lns 1 thru 6
COMPUTATION OF NET DOLLAR ENTITLEMENT STATE REQIEST
8. Staff Years Paid Ln. 7 X Experienced
Leave
9. PS/PB Entitlement Ln. 8 X
rate
10. Support Entitlement Ln.
9X
11. Other Staff Years (specify)
12. Total Dollar Costs Lns 9 thru
11
ETA UI3 - QUARTERLY FINANCIAL REPORT (SAVE)
STATE: QUARTER ENDING: VERSION # PAID:
Standard Hours Qtrly: Year-to-Date: Yearly
CLAIMS ACTIVITY TOTAL WORKLOAD MPU SY
WORKED/EARNED
1. Initial Claims
2. Other Staff Years (specify)
3. Total Years Worked Lns 1 thru 6
COMPUTATION OF NET DOLLAR ENTITLEMENT STATE REQIEST
4. Staff Years Paid Ln.3 X Experienced
Leave
5. PS/PB Entitlement Ln.4 X
rate
6. Support Entitlement Ln.
5X
7. Other Staff Years (specify)
8. Total Dollar Costs Lns 5 thru
7
ETA UI3 - QUARTERLY FINANCIAL REPORT (TRADE)
STATE: QUARTER ENDING: VERSION # PAID:
Standard Hours Qtrly: Year-to-Date: Yearly
CLAIMS ACTIVITY TOTAL WORKLOAD MPU SY
WORKED/EARNED
1. Initial Claims
2. Weeks Claimed
3. Nonmonetary Determinations
4. Appeals
5. Monetary Redeterminations
6. Other Staff Years (specify)
7. Total Years Worked Lns 1 thru 6
COMPUTATION OF NET DOLLAR ENTITLEMENT STATE REQUEST
8. Experienced Leave Ln.
6X
9. PS/PB Entitlement Ln. 8 X
rate
10. Support Entitlement Ln.
9X
11. Other Staff Years (specify)
12. Total Dollar Costs Lns 9 thru
11
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