State communication tool for emergency unemployment claims

UIPL04-10c5acc.pdf (https://www.dol.gov/sites/dolgov/files/ETA/advisories/UIPL/2010/UIPL04-10c5acc.pdf)

                                                          CLASSIFICATION
   EMPLOYMENT AND TRAINING ADMINISTRATION                 EUC08
               ADVISORY SYSTEM                            CORRESPONDENCE SYMBOL
          U.S. DEPARTMENT OF LABOR                        OUI/DUIO
             Washington, D.C. 20210
                                                          DATE
                                                          October 29, 2010


ADVISORY: UNEMPLOYMENT INSURANCE PROGRAM LETTER NO. 04-10, Change 5

TO:           STATE WORKFORCE AGENCIES

FROM:         JANE OATES /s/
              Assistant Secretary

SUBJECT:      Emergency Unemployment Compensation—Web-Based Tool for State-to-State
              Communications

1. Purpose. To advise states of the availability of a new Web-based tool to assist states in
   administering the provisions of the Unemployment Compensation Extension Act of 2010
   (Extension Act).
2. References. The Unemployment Compensation Extension Act of 2010, Public Law (P.L.)
   No. 111-205, enacted July 22, 2010; the Continuing Extension Act of 2010, P.L. No. 111-
   157; the Supplemental Appropriations Act of 2008, P.L. No. 110-252; Sections 2002 and
   2005 of Division B, Title II, the Assistance for Unemployed Workers and Struggling
   Families Act, P.L. No. 111-5; and Unemployment Insurance Program Letter (UIPL) Nos. 23-
   08 and 23-08, Changes 1, 2, 3, 4, 5, and 6; and UIPL Nos. 04-10 and 04-10, Changes 1, 2, 3,
   and 4.
3. Background. The Extension Act modified the requirement that individuals must exhaust all
   regular compensation entitlement before receipt of Emergency Unemployment
   Compensation, 2008 (EUC08). It provides for the continued payment of EUC08 when an
   individual meets the criteria specified in UIPL 04-10, Change 3.
   States have adopted one of three methods (State EUC08 Options) in administering this
   change made by the Extension Act. In administering the State EUC08 Options under the
   Extension Act for individuals who have potential entitlement to regular unemployment
   compensation (UC) in a state other than the EUC08 state, some new special procedures were
   required. UIPL 04-10, Change 4, provided guidance relating to how states should handle
   situations when an individual receiving EUC08 has potential entitlement to regular UC in a
   state other than the EUC08 state. State-to-state communications regarding the individual’s
   EUC08 claim and his/her potential regular UC entitlement is necessary to ensure a correct
   assessment is made of whether or not the individual is an affected individual under the
   program modification.



 RESCISSIONS                                   EXPIRATION DATE
 None                                          Continuing

4. EUC08 Notification System. A Web-based tool named the EUC08 Notification System has
   been developed via the Interstate Connection (ICON) Website to allow for a systematic
   method of state-to-state communications in administering the State EUC08 Option when
   affected individuals have potential entitlement to regular UC in a state other than the EUC08
   state. The EUC08 Notification System is a user-friendly Website developed to help states
   carry out the notification requirements covered in Attachment 2 of UIPL 04-10, Change 4. It
   uses the same encryption technology applied to other state data exchange applications and
   mechanisms. The EUC08 Notification System provides for the following:
       1) allows an EUC08 State to provide necessary information to the state(s) in which the
          individual has potential entitlement to Regular UC;
       2) automatically performs the calculations necessary for the state to determine whether
          the individual meets the threshold criteria of a weekly benefit amount that is at least
          either $100 or 25 percent less than the EUC08 WBA; and,
       3) allows the state in which the potential UC entitlement exists to promptly notify an
          EUC08 State about the results of the Regular UC State’s assessment or determination
          of the individual’s UC entitlement.
   Each state will be allowed to have multiple users, but each user must have his/her own
   password to access the Website at: (https://www.ui-icon.org/euc08). If the user already has
   an account on this Website, he or she will be allowed to “click” on an “Upgrade your
   account” button, otherwise a new user will “click” on “If you require an account, please click
   here” button. An EUC08 Notification System User Guide with instructions for accessing the
   Website, completing the input screen, and data transmittal will be provided to states. In
   addition, two webinars to provide training on the use of the Website have been scheduled.
   Under separate cover, all states were provided with the dates and the phone number to call to
   participate in the webinars.
5. Action Requested. State Administrators are requested to provide this guidance to appropriate
   staff.
6. Inquiries. Questions should be directed to the appropriate Regional Office.
7. Attachment. Instructions for using the EUC08 Notification System




                                               -2-

UIPL04-10c5a1.pdf (https://www.dol.gov/sites/dolgov/files/ETA/advisories/UIPL/2010/UIPL04-10c5a1.pdf)

                        Attachment A to UIPL 04-10, Change 5
                 Instructions for Using the EUC08 Notification System
The Website to access the EUC08 Notification System may be used by states in administering
the EUC08 State Option. The states will input data to be transmitted to another appropriate
state(s) for use in determining whether individuals are affected individuals who may continue to
collect EUC08 instead of Regular UC.
       1) The EUC08 State will provide certain personal identifying information about the
          individual and the EUC08 claim. The following is required information:
           a) The EUC08 WBA;
           b) Remaining balance on EUC08;
           c) Benefit Year Ending date of the Regular UC claim (07/23/2010 or later);
           d) Additional information, if necessary;
           e) The Destination States where the EUC08 Notification is to be sent; and,
           f) EUC08 State contact information, as necessary.
       2) After the EUC08 State completes the information in the Website, the EUC08 State
          will click “Submit” to transmit the EUC08 Notification information to the state
          (Regular UC State) in which the individual has potential regular UC entitlement.
           a) The system will then automatically generate an email message to the Regular UC
              State.
           b) This email notification is sent to all EUC08 User IDs in the “Destination State.”
       3) After receiving the EUC08 Notification information, the Regular UC State will
          complete the Regular UC State Information.
           a) Required fields (marked with an asterisk) must be completed and the state may
              provide any optional information that is available.
           b) If the individual has not contacted the Regular UC State, do not enter a value in
              the Regular UC WBA field. However, an estimated WBA may be entered in the
              Remarks field.
       4) After the Regular UC State completes the information, the state will then click
          “Submit” to transmit the EUC08 Notification information back to the EUC08 State.
           a) The system will then automatically generate an email message to the EUC08
              state.
           b) This email notification is sent to all EUC08 User IDs in the EUC08 State.
       5) The EUC08 State will follow the EUC08 State instructions to either continue or stop
          paying EUC08 benefits.
EUC08 Notification System Reports will be prepared on this Website to allow states to track
transmissions and responses and these can be run at the discretion of the state. It is
recommended that these reports be run daily to ensure prompt responses to the EUC08
Notifications. Detailed information on these reports will be provided in the system user guide
for this Website.