Emergency Title XII advance request fax procedures

U.S. Department of Labor
Employment and Training Administration
Washington, D.C. 20210
Classification: UI
Correspondence symbol: TEUM
Issue date: January 22, 1991
Rescissions: None
Expiration date: November 30, 1993
Directive: UNEMPLOYMENT INSURANCE PROGRAM LETTER NO. 03-91, Change 1
To: ALL STATE EMPLOYMENT SECURITY AGENCIES
From: DONALD J. KULICK, Administrator for Regional Management
Subject: Governor's Request for Repayable Title XII Advances from the Federal Unemployment Account

1. Purpose. To provide Governors or his/her delegate with a new Unemployment Insurance (UI) National Office telephone number to FAX copies of supplemental or emergency Title XII loan and voluntary repayment requests to the Secretary of Labor.

2. Reference. UIPL No. 3-91 dated November 7, 1990.

3. Background. As stated in UIPL 3-91, the Governor or his/her delegate may submit supplemental or emergency requests for any month in which it is later determined that the previously approved amount is insufficient to meet benefit payment obligations. Emergency requests for amended or corrected requests for voluntary repayment of advances may also be submitted. A Governor or his/her delegate may telegraph or transmit an electronic facsimile (FAX) of the supplemental or emergency advance and voluntary repayment requests to the Secretary of Labor, but these must be verified immediately by a formal written request over an authorized signature.

   Emergency requests for advances and voluntary repayments should include (1) the dollar amount requested, (2) the date on which the Governor or his/her delegate estimates the funds will be needed or transferred, and (3) a statement that the signed formal request is being sent on the same day as the telegram or FAX message. Actual transfer of funds will be completed only when the formal signed request is received. The appropriate Regional office and the National Office (TEUMI - telephone number 202-535-0216) should be immediately notified by telephone that a telegraphic or FAX emergency request is enroute.

   The new UI National Office FAX number for forwarding such requests is now 202-523-8506, located in room C-4512 of the Frances Perkins Building. This new number is effective December 31, 1990.

   In the event that the UI FAX equipment is inoperable or inaccessible, backup capability is available in the Office of Regional Management (ORM) in the Employment and Training Administration on 202-535-0510. If the FAX message is transmitted, a confirming telephone call must be immediately made to TEUMI, 202-535-0216, advising of the existence of the FAX message, date and time sent, where it was sent, loan or repayment amount, and effective date as appropriate. This will alert appropriate staff and trigger an immediate follow-up to acknowledge receipt for processing.

4. Action Required. SESAs should include this FAX number on their list of significant telephone listings.

5. Inquiries. Questions should be addressed to the appropriate Regional Office.