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Program Year 2015 labor market information grants
Summary ETA set Program Year 2015 requirements, deliverables, and allocations for state workforce and labor market information grants. Three attachments provide allocations and grant terms. Change 1 replaced this letter in July 2015 to clarify data collection requirements.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 39-14
Date issued
June 22, 2015
Status
Rescinded
TEGL 39-14, Change 1 expressly rescinded this base letter on July 20, 2015; ETA lists it Canceled. The base PDF prints Expiration Date: Continuing and Rescissions: None.
Status last verified October 24, 2026
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About this page: The full text below is the official document from U.S. Department of Labor, Employment and Training Administration (ETA). Ezel adds the plain-English summary and tracks the document's status. The official source linked on this page is authoritative for any reliance.
CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION Workforce Information
ADVISORY SYSTEM CORRESPONDENCE SYMBOL
U.S. DEPARTMENT OF LABOR DNPTTA/Workforce Information
Washington, D.C. 20210 DATE
June 22, 2015
ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 39-14
TO: STATE WORKFORCE AGENCIES
STATE WORKFORCE ADMINISTRATORS
STATE LABOR COMMISSIONERS
STATE AND LOCAL WORKFORCE BOARD CHAIRS AND DIRECTORS
STATE WORKFORCE LIAISONS
STATE LABOR MARKET INFORMATION, WORKFORCE
INFORMATION, OR RESEARCH DIRECTORS
FROM: PORTIA WU /s/
Assistant Secretary
SUBJECT: Program Year (PY) 2015 Workforce and Labor Market Information Grants to
States (WIGS): Policy and Program Guidance, Deliverables, and Formula
Allocations
1. Purpose. To provide policy and program guidance for the development, management, and
delivery of workforce and labor market information (WLMI) funded through WIGS.
2. References.
• Paperwork Reduction Act (PRA) of 1995, Public Law (Pub. L). 104-13 and 44 U.S.C.
3501-3520;
• Rehabilitation Act of 1973, Section 508 as amended (29 U.S.C. 794d);
• Wagner-Peyser Act, Sections 3, 10(c), and 15 (29 U.S.C. 49b, 49(i)(c), and 49(l)(2)), as
amended by the Workforce Innovation and Opportunity Act;
• Workforce Innovation and Opportunity Act (WIOA) Section 308 (Pub. L.113-128);
• Training and Employment Guidance Letter (TEGL) No. 29-14, April 27, 2015,
Workforce Innovation and Opportunity Act (WIOA) Adult, Dislocated Worker and Youth
Activities Program Allotments for Program Year (PY) 2015; Final PY 2015 Allotments
for the Wagner-Peyser Act Employment Services (ES) Program Allotments; and
Workforce Information Grants to States Allotments for PY 2015;
• TEGL No. 19-14, February 9, 2015, Vision for the Workforce System and Initial
Implementation of the Workforce Innovation and Opportunity Act;
• TEGL No. 15-14, December 19, 2014, Implementation of the New Uniform Guidance
Regulations;
• TEGL No. 03-14, July 30, 2014, Implementing a Job-Driven Workforce System;
RESCISSIONS EXPIRATION DATE
None Continuing
• TEGL No. 23-13, April 28, 2014, Program Year (PY) 2014 Workforce Information
Grants to States (WIGS): Policy and Program Guidance, Application Instructions, and
Formula Allocations; and
• Training and Employment Notice (TEN) No. 19-14, Change 1, Announcing the
publication of the Workforce Innovation and Opportunity Act (WIOA) Notices of
Proposed Rulemaking (NPRMs) in the Federal Register.
3. Labor Market Information in WIOA. WLMI is cited throughout the new WIOA
legislation, as is the requirement to provide training for “in-demand industries and
occupations,” which can only be identified through the analysis of WLMI. The law
heightens the focus on workforce and labor market information’s role in state, local, and
regional data-driven planning, and service delivery design for job seekers and businesses. To
ensure America’s workers are equipped appropriately to improve their career prospects and
secure their economic prosperity, WIGS are an essential component in supporting these
informed decision-making efforts through the provision of data, research and tools.
The Employment and Training Administration (ETA) published guidance sharing a vision
for WIOA implementation, TEGL No. 29-14, which highlights that “State and local leaders
ensure investments in employment, education and training programs are evidence-based and
data-driven…State and local areas provide robust, validated data to inform strategy,
operations, and evaluations.” Furthermore, the vision for excellent customer service that
One-Stops/American Job Centers (AJCs) will provide to jobseekers, workers, and business
includes “high-quality, integrated data [that] informs policymaker, employer and job seeker
decision making…” This increased emphasis on, and attention to, WLMI means that the
products and deliverables from the WIGS are increasingly valued, and WIGS grantees should
seek to be engaged in WIOA transition planning within their states to inform policymakers of
the information, analysis, and technical support that you can offer to assist the state in
meeting its goals and vision.
Five Notices of Proposed Rulemaking (NPRMs) for implementation of WIOA have been
issued as described in TEN No. 19-14 which directs individuals to www.regulations.gov to
share comments on the specific proposed rules. The comment period closed June 15, 2015.
Generally, the provisions of WIOA take effect July 1, 2015. ETA will issue Final
Regulations in 2016.
4. Fund Allotments, Goals and Objectives. ETA is awarding $32,000,000 in PY 2015 for
WIGS. ETA will distribute a total of $176,800 to Guam and the Virgin Islands, and allocates
the remaining $31,823,200 by formula to the states, the District of Columbia and Puerto
Rico. For the formula group, 40 percent is distributed equally and the remaining 60 percent
is distributed based on each jurisdiction’s relative share of the civilian labor force for the 12-
month period ending September 2014. Attachment 1 shows the allocations. Hereafter, we
use the term “state” to also include the District of Columbia and the territories.
Each year ETA funds these WIGS and specifies grant requirements. The main body of this
TEGL describes required, encouraged and other allowable activities. Attachment 2
summarizes WIGS requirements, and includes important administrative details that
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are not covered in the body of the guidance, such as deadlines and submission
requirements for grant deliverables.
5. Required, Encouraged, and Other Allowable Activities. State workforce agencies use
WIGS to develop and disseminate essential state and local WLMI for a range of customer
groups: 1) job seekers; 2) businesses/employers; 3) workforce and labor market
intermediaries, such as employment, school, and career counselors, and case managers at
AJCs, who help individuals find a job or make career decisions, or engage businesses seeking
skilled workers; 4) program and service planners at educational institutions and community-
based organizations; 5) policy makers, including state and local workforce development
boards (WDBs); 6) partners, such as economic development entities and human resource
professionals; and 7) other customers, including recipients of workforce development grants,
researchers, commercial data providers, and the media. Grantees have considerable
flexibility to meet customer needs, but must consult with stakeholders and prepare a variety
of data products and tools.
Required products. Grantees must produce a database (a below) plus two main types of
public products (b and c below). If the grantee does not produce a required deliverable, it
must negotiate an extension and a revised submission schedule with the appropriate ETA
regional office.
a. Workforce Information Database (WIDb). June 30, 2016 is the due date for the states
to complete the conversion to version 2.6. Accurate and reliable data are a cornerstone of
the nation’s workforce investment system. The WIDb includes the most important
workforce-related data elements and defines them consistently, ensuring comparability
across jurisdictions. Its variables include: employment projections; wages; information
on occupational licenses, as well as data from national sources on educational programs;
the locations of educational and training institutions; and contact information for all U.S.
employers.
States must use WIGS funds to populate, maintain, and update the WIDb, and to provide
related staff training. Grantees must implement and maintain the most current version
(now 2.6) of WIDb and populate all designated core tables. The Analyst Resource
Center Web site (www.workforceinfodb.org) describes all required data elements and
helps grantees obtain maximum benefit from the WIDb. The National Crosswalk Service
Center can help grantees recode their occupational data (as needed), and provides a
repository for other types of crosswalks (515-242-5034 or www.xwalkcenter.org). ETA
uses the WIDb to offer career information and guidance via CareerOneStop
(www.careeronestop.org), ETA’s suite of national electronic tools for students, parents,
job seekers, labor market intermediaries, employers, and many others.
b. State and local industry and occupational employment projections. These
projections are the most frequently requested type of employment statistic besides the
unemployment rate. Projections are used: to identify in-demand industries and
occupations for career guidance; to plan employment, education and training, and
economic development programs; as supporting documentation to apply for Federal
grants; and for many other purposes. The U.S. Bureau of Labor Statistics (BLS) funds
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national employment projections, but WIGS fund the state and local projections,
produced by the states with assistance from ETA and BLS.
The employment projections requirements are described in the table below and deadlines
for these products are established by the Projections Managing Partnership (PMP), a state
consortium. ETA’s requirements do not differ between industry and occupational
projections, but vary for long-term vs. short-term projections, and statewide vs. sub-state
projections. ETA grantees who are unable to produce the required projections by the
deadline prescribed by the state-led PMP must report this to the appropriate ETA regional
office.
Grantees must use the methodology, software, and guidelines specified by the PMP to
produce all projections. Additionally, states must use the Local Employment and Wages
Information System (LEWIS), formerly the Estimates Data System (EDS), to provide the
staffing patterns for sub-state projections. To meet these requirements, ETA encourages
grantees to use WIGS funds to obtain training provided by the PMP (see
https://support.projectionscentral.com/, click on “Online Training” at the top), ARC (see
www.workforceinfodb.org) and other WLMI-related sources.
c. A statewide annual economic analysis report. ETA regards state economic, workforce
and labor market analyses as essential to strategic planning for WIOA and other
workforce programs. ETA requires that WIGS grantees develop a comprehensive
statewide economic analysis report of value to state policy makers, including the
governor, state legislature, and state and local WDBs, and encourages its annual
publication. However, ETA recognizes that conditions may not change sufficiently each
year to necessitate an annual report, and gives states the discretion to determine their
frequency. For years in which a comprehensive economic report is not issued, grantees
must develop and publish other economic reports of value to state policy makers.
Grantees have broad discretion over the content of reports, but they should include
analyses of labor market trends and challenges, at both the state and sub-state levels, on
such topics as: employment growth or decline (actual and projected); unemployment and
other labor market hardship indicators (such as low earnings); identification of growing
and/or in-demand occupations and/or industries; other analyses of key sectors, important
industries and any emerging occupations; and potential skill imbalances, mismatches or
deficiencies, within the limitations of the available data.
The report also should provide information and analyses that can support workforce
planning and the process of making policy decisions for workforce development,
education, economic development and business engagement around sector strategies and
career pathways initiatives, rather than being an academic exercise that is primarily
accessible to, or of interest to, a research audience. Analyses included in the report
should address the unemployed population, including the experiences, needs, and
challenges of the various special populations identified in the state’s unified strategic
plan.
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ETA will not accept the following submissions for the economic analysis report or its
substitute: 1) data tables alone; 2) job listings; 3) maps alone; 4) reports done by the
grantee for BLS (e.g., news releases, employment situation reports, etc.); 5) reports solely
funded by Federal sources other than WIGS; or 6) reports developed, prepared or
published entirely by another entity.
Deliverable Required, encouraged and other Due Date
allowable activities
Statewide long-term Ten-year projections are required in June 30, 2016.
odd-numbered calendar years. Projection period 2014-
2024
Statewide short-term • Submission of 2-year projections is February 28, 2016
required each year.
• ETA also encourages states to Projected to 2017 with a
base year of 2015.
disseminate their short-term
projections.
• States may also produce longer
projections (e.g., 3, 4 or 5 years).
• ETA also encourages states to
disseminate alternative projections.
• ETA discourages development of 1-
year projections.
Sub-state long-term 10-year projections are required in even- Not required this year,
numbered calendar years. but will be a
requirement for PY
2016 grants
Sub-state short-term These are an encouraged, but not a NA
required, activity.
Work Force PY 2015 is a transition year for all June 30, 2016.
Information Database states to update to WIDb 2.6.
(WIDb)
WIGS PY 2016 States submit this report to the September 30, 2016
Statewide Economic appropriate ETA regional office.
Analysis Report
WIGS PY 2016 Annual States submit this report to the September 30, 2016
Performance Report appropriate ETA regional offices. This
report should include web-links to any
additional economic and labor market
reports and products.
WLMI Training for the ETA encourages, but does not require Ongoing
Workforce System States to provide such training, for AJC
and WDB staff.
Encouraged additional WLMI reports and products. ETA encourages grantees to produce
other reports and data in addition to those specified above. Grantees have wide discretion in
both the topics and presentation format. These reports should include accurate data,
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actionable information, and resources that enable job seekers, employers, staff in One-
Stops/AJCs, state and local WDBs, and the workforce system to make informed decisions
about the work-based learning, training, reemployment, and career pathways strategies that
lead to worker advancement along a continuum of high demand, and higher wage jobs.
Examples of such other products include: online self-service tools, and other occupational
and career guidance resources for job seekers; industry- or occupation-specific research; data
visualizations; job vacancy surveys; supply/demand analysis; reports based on analyses of
real-time (job ads) data sources, and studies of topics of continuing interest, such as labor or
skill gaps, mismatches, and deficiencies. ETA encourages grantees to review the reports
issued by other states to obtain useful ideas
(http://www.doleta.gov/performance/results/AnnualReports/annual_report.cfm).
Other allowable activities. ETA strongly encourages grantees to provide training and
technical assistance about various types of WLMI and its uses to state and local WDBs, One-
Stop/AJC partners, state Wagner-Peyser staff, WIOA program planners and policy makers,
and other workforce system stakeholders. The purpose of this training is to assist
stakeholders in using WLMI for data-driven program planning and informed decision-
making. It also assists such staff to better identify and more rigorously report when
participants receive WLMI services, to ensure that performance reports better measure the
value and impact of WLMI. ETA also encourages grantees to leverage WIGS funds by
expanding partnerships among the workforce system and education, training and economic
development communities.
6. Required Methods. Grantees have considerable flexibility in conducting their work, but
must meet certain methodological standards in collaborating with partners, consulting with
customers, collecting data, disseminating statistics, maintaining data integrity,
confidentiality, and security, and posting their products on the Internet.
a. Partnerships. In order to best serve their customers and optimize the Federal
investment, grantees are to establish and maintain partnerships that grantees consider
relevant and mutually beneficial. Such partnerships help to increase resources, improve
program outcomes, and help WLMI data influence planning and program decisions.
b. Customer consultation. One of the key tenets of WIOA is meeting the needs of
businesses and jobseekers, and Wagner-Peyser requires states to consult with customers,
including employers, WDBs, education agencies, participants, students, and others, about
the relevance of the WLMI collected and disseminated. WIGS grantees should consult
with customers to ensure the workforce system is providing relevant and integrated
information to support decision-making by state and local WDBs and other stakeholders.
ETA does not dictate how this outreach is done, but suggests that it also be done in
collaboration with other workforce system entities that are doing similar outreach such as
business engagement or industry outreach staff at the state and local level. Grantees must
document these consultations in their grant file and annual performance report.
c. Data collection and research methodology. All ETA data collection activities must
conform to BLS technical standards and methodologies, except when the grantee
documents a defensible rationale for an alternative. Information used in reports must: 1)
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be based in part on needs identified through customer consultations and product
assessments; 2) come from credible sources that meet professional standards; and 3) be
approved in advance by the ETA regional office. Multiple sources must be used, except
when the report is based upon a single survey. Sources used must be clearly referenced
and/or footnoted. Any additional methodologies employed and any variants encountered
in the research must also be clearly described.
d. Publication requirements. In order to maximize the availability of WLMI products,
grantees must post grant-funded products, reports, and workforce information on their
Web sites in a readily accessible manner (unless otherwise indicated), and meet standard
Federal accessibility requirements (www.section508.gov). To meet this criterion,
grantees may use WIGS funding to develop, maintain, improve, and/or host WLMI Web
sites, virtual One-Stop products, and other electronic delivery systems. Grantees must
also use the approved language in Attachment 3 on products or sites that are funded by
WIGS.
e. Information technology (IT) specifications. To maximize its usefulness, any IT system
or application developed with WIGS is to adhere to industry-standard, open architecture
principles with documentation and software made available for use by other
organizations for Federal governmental purposes. To enhance the reporting of the
delivery of both virtual, in-person and hard copy WLMI services to customers, states are
encouraged to work toward greater management information system (MIS) integration to
capture WLMI services provided.
7. Application for Federal Assistance, Recordkeeping and Reporting Requirements.
a. Application forms. To obtain PY 2015 WIGS funds, states must submit through
www.Grants.gov the SF 424 (Application for Federal Assistance). The PY15 WIGS
application submitted to the regional office must include a copy of both the SF 424 (at
http://apply07.grants.gov/apply/forms/sample/SF424_2_1-V2.1.pdf) and SF 424A (at
http://apply07.grants.gov/apply/forms/sample/SF424A-V1.0.pdf). See both “Action
Required” in Section 9 below and Attachment 2 for deadlines and other requirements.
ETA regional offices will review the applications and the national Grant Officer will
issue a Notice of Obligation (NOO).
b. Other standard forms and files. ETA requires grantees to complete ETA Form 9130
quarterly financial reports within 45 days of the end of each quarter. In addition, grantees
must maintain their internal grant files in electronic format, and make these available
upon request to ETA.
c. Expenditures. By accepting WIGS funding, a state agrees to fulfill all work specified in
this guidance, including submission of all deliverables by the established deadlines. ETA
expects grantees to expend WIGS funds during the July 1, 2015 to June 30, 2016 period,
although carry-over is permitted. Grantees must expend the funds within a three-year
period ending on June 30, 2018. During the performance period, the grantee and the
ETA regional office may jointly adjust planned expenditures within the state’s allotment.
All WIGS expenditures must support the required and allowable activities, and conform
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to "reasonable," "necessary," and "allocable" costs specified in 2 CFR Part 200 and 2
CFR Part 2900 Uniform Administrative Requirements Cost Principles, and Audit
Requirements for Federal Awards (see: https:/cfo.gov/cofar/#RUUG). WIGS cannot be
used to supplant funding from other Federal or State sources. Please contact your
regional Federal Project Officer (FPO) for technical assistance and/or review refer to
http://www.etasmarttraining.org/ for more information.
d. Annual performance report. Grantees must submit an annual performance report to the
appropriate ETA regional office within ninety days after the end of the applicable PY that
summarizes all grantee activities, and lists the core deliverables and activities shown
below, in the order indicated.
i. Workforce information database (WIDb)
ii. Industry and occupational employment projections
iii. Annual economic analysis and other reports
iv. Customer consultations
v. Activities undertaken to meet customer needs, including any training provided
vi. New tools and resources
vii. Efforts to create and support partnerships and collaborations
viii. Activities to leverage WLMI funding
ix. Recommendations to ETA for changes and improvements to future WIGS
requirements
8. Additional Resources. ETA’s LMI WIN-WIN Network community of practice
(https://winwin.workforce3one.org/page/home) is the agency’s principal repository of
technical assistance resources to enhance customer and stakeholder use of WLMI. WIGS-
funded products enhance the resources available to data users. These resources and other
DOL/ETA online resources include the Guide to State and Local Workforce Data
(http://wdr.doleta.gov/directives/attach/workforcedata_guide.pdf), a directory of links to state
and local employment projections (http://www.doleta.gov/business/projections/), and
research pertaining to: skill shortages, mismatches and deficiencies; the identification of
high growth and/or in-demand industries and occupations; and how to understand and use
data for special populations, such as dislocated workers, individuals with disabilities,
veterans, and Native Americans. ETA encourages the states to establish an Internet link
somewhere on their LMI Web site to ETA’s LMI WIN-WIN Community of Practice.
9. OMB Approval. To conform to the PRA, the President’s Office of Management and Budget
(OMB) has reviewed and approved this information collection (OMB Control Number 1205-
0417), whose authorization expires March 31, 2017. Under 5 CFR 1320.5(b), an agency
cannot conduct, sponsor, or require a response to a collection of information unless the
collection displays a valid OMB Control Number.
10. Action Requested. As described in TEGL No. 29-14, to initiate the PY 2015 WIGS, state
workforce agencies were required to submit the SF 424 to www.Grants.gov by May 30,
2015. Per the grant agreement, during the course of the year, grantees will provide the
deliverables according to the requirements and timeframes outlined in Attachment 2.
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11. Inquiries. For questions on grant requirements, contact the applicable ETA regional office.
For financial management questions, contact: the applicable ETA regional office; Grants
Management Specialist Sharon Carter at [email protected]; or national Grant Officer
Thomas Martin at [email protected].
12. Attachments.
1. Workforce Information Grants to the States, PY 2014 compared to PY 2015 Allotments
2. Consolidated Requirements for WIGS Grantees
3. Language for Grant Product Attribution and Intellectual Property Rights
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Attachment 1
Official attachment: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2015/TEGL_39-14_Attachment_I.pdf
Attachment 1
Workforce Information Grants to the States PY 2014 compared to PY 2015 Allotments
State 2014 Total 2015 Total Difference Percentage Change
Total $32,000,000 $32,000,000 $0 0.00
Alabama 507,835 504,328 (3,507) -0.69%
Alaska 289,243 289,343 100 0.03%
Arizona 612,836 613,057 221 0.04%
Arkansas 407,384 405,110 (2,274) -0.56%
California 2,512,037 2,512,646 609 0.02%
Colorado 581,206 583,979 2,773 0.48%
Connecticut 471,257 472,001 744 0.16%
Delaware 298,885 299,203 318 0.11%
District of Columbia 289,809 289,948 139 0.05%
Florida 1,391,578 1,408,710 17,132 1.23%
Georgia 831,404 824,471 (6,933) -0.83%
Hawaii 323,731 325,099 1,368 0.42%
Idaho 339,000 339,420 420 0.12%
Illinois 1,046,809 1,041,040 (5,769) -0.55%
Indiana 629,369 635,932 6,563 1.04%
Iowa 445,306 450,811 5,505 1.24%
Kansas 426,480 426,274 (206) -0.05%
Kentucky 498,878 493,479 (5,399) -1.08%
Louisiana 499,691 501,858 2,167 0.43%
Maine 331,051 331,102 51 0.02%
Maryland 626,679 623,467 (3,212) -0.51%
Massachusetts 669,155 671,558 2,403 0.36%
Michigan 815,743 820,078 4,335 0.53%
Minnesota 607,750 608,644 894 0.15%
Mississippi 405,143 398,706 (6,437) -1.59%
Missouri 610,737 614,280 3,543 0.58%
Montana 306,821 307,848 1,027 0.33%
Nebraska 370,589 369,401 (1,188) -0.32%
Nevada 411,954 411,778 (176) -0.04%
New Hampshire 335,427 335,286 (141) -0.04%
New Jersey 807,150 791,996 (15,154) -1.88%
New Mexico 358,969 357,691 (1,278) -0.36%
New York 1,414,730 1,413,628 (1,102) -0.08%
North Carolina 820,492 813,419 (7,073) -0.86%
North Dakota 293,355 294,439 1,084 0.37%
Ohio 944,285 944,193 (92) -0.01%
Oklahoma 465,806 464,819 (987) -0.21%
Oregon 480,795 480,082 (713) -0.15%
Pennsylvania 1,039,220 1,025,094 (14,126) -1.36%
Puerto Rico 389,936 386,665 (3,271) -0.84%
Rhode Island 312,805 312,352 (453) -0.14%
South Carolina 509,004 509,225 221 0.04%
South Dakota 299,407 299,746 339 0.11%
Tennessee 624,985 614,134 (10,851) -1.74%
Texas 1,796,213 1,821,458 25,245 1.41%
Utah 413,138 420,602 7,464 1.81%
Vermont 287,830 287,500 (330) -0.11%
Virginia 759,585 765,965 6,380 0.84%
Washington 668,760 666,958 (1,802) -0.27%
West Virginia 342,636 341,935 (701) -0.2%
Wisconsin 618,083 619,893 1,810 0.29%
Wyoming 282,229 282,549 320 0.11%
U.S. States Total 31,823,200 31,823,200 0 0%
Guam 93,090 93,090 0 0%
Virgin Islands 83,710 83,710 0 0%
Outlying Areas Total 176,800 176,800 0 0%
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Attachment 2
Official attachment: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2015/TEGL_39-14_Attachment_II.pdf
Attachment 2
Consolidated Requirements for WIGS Grantees
The table below summarizes the deliverables and requirements in column 1. The body of the
TEGL explains these in full. Columns 2 and 3 contain important administrative details that have
not been included in the body of the TEGL, which focuses on policy. Brackets are used in the
table to indicate activities that are not required.
Deliverables and Requirements Due Dates Submission, Formatting
and Other Requirements
RECORDKEEPING AND REPORTING
SF 424 (Application for Federal Assistance) at The SF 424 must • States must submit the
http://apply07.grants.gov/apply/forms/sample/SF424_2 be submitted to SF 424 to
_1-V2.1.pdf. All sections of the form must be Grants.gov by www.Grants.gov.
completed. May 30, 2015. • States must submit a
The entire copy of the SF 424 that
SF 424A (Budget Information) at package must be was submitted through
http://apply07.grants.gov/apply/forms/sample/SF424A- submitted to the www.Grants.gov and
V1.0.pdf. Note: States that plan to expend WIGS regional office an SF 424A to their
funding over a two- or three- year period may want to no later than July ETA regional office
consult with the applicable ETA regional office when 1, 2015, unless a
completing Section E. later date is
negotiated with
Instructions for both 424 and 424A forms are at the regional
http://www.grants.gov/web/grants/form- office.
instructions.html.
If a State believes it is necessary to revise their
expenditure plan due to unforeseen factors, the State
may petition the regional office for approval to modify
the plan.
Sample completed SF 424 and 424A forms may be
obtained from the applicable ETA regional office.
ETA Form 9130 quarterly financial reports. All Within 45 days November 14, 2015
sections of the form must be completed. after the end of February 14, 2016
each quarter May 15, 2016
August 14, 2016
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Deliverables and Requirements Due Dates Submission, Formatting
and Other Requirements
Annual Performance Report. The report must By September • This report must be
include hyperlinks to all published products, and major 30, 2016 submitted to the ETA
unpublished products must be attached. It must also regional office in a
summarize all activities, including the following. Section 508-compliant
• Describe all deliverables, highlighting new accessible PDF for
accomplishments, and noting whether partnerships posting online on
or collaborations were involved. www.doleta.gov
• The required customer consultations (see below)
regarding products and services, including the
customer needs identified. If customers identified
needed improvements, state the responsive
measures taken.
• Partnership and collaborative efforts, including
activities to leverage grant funding and new
activities.
• Recommendations to ETA for changes and
improvements.
PRODUCT AND PUBLICATION
REQUIREMENTS
Product Requirements (general) Ongoing All products must include
• Provide accurate and actionable information that the date of issuance or
enables informed decisions by customers, and revision, and an
supports the development of data-driven strategies acknowledgement that the
and policies. product was produced
• Produce products benefitting the governor, state either in whole or in part
legislature, state and local WIBs, relevant with WIGS funds.
stakeholders, and the public. Documents must be
• ETA encourages grantees to notify the appropriate formatted to permit parts
regional office, when products are posted on the to be copied (including
Internet. specific words), e.g., an
MS Word document or
accessible .pdf formatting
enabling such copying.
Publication Requirements (general). States must Within a States must include links
post all grant-funded products, reports, and workforce reasonable to all WIGS-funded
information on the Internet in a manner accessible to period after the published material on
all members of the public (unless otherwise indicated), completion of their LMI Web site, and
and comply with Rehabilitation Act Section 508 the work present it in a manner that
requirements. makes it easy for the
public to find this
material.
2
Deliverables and Requirements Due Dates Submission, Formatting
and Other Requirements
Workforce Information Database (WIDb). June 30, 2016 Implemented in the
Implement and maintain the most current version (now manner specified by the
2.6) of the WIDb, and populate all designated core ARC (see
tables in accordance with Analyst Resource Center http://www.workforceinfo
(ARC) guidelines (required data elements are listed at db.org/); [states should
http://www.workforceinfodb.org). inform their regional
office, if they use
supplemental or non-
standard WIDb tables.]
Licensing and certification information: states must At least every 2 States must submit data
populate the database with the license.dbf and years through the National
licauth.dbf licensing files. Crosswalk Service Center
(NCSC), in the manner
specified by ARC.
Employment Projections (general) Ongoing States must provide links
to all published
projections on a single
Web page. Unpublished
projections products must
be provided to the ETA
regional office (to confirm
that the deliverable was
completed).
Statewide long-term industry and occupational By June 30, File must be provided to
projections 2016 the Projections Managing
• 10-year projections required in odd-numbered Partnership (PMP) in a
calendar years manner to be specified by
the PMP
Statewide short-term industry and occupational By February 28, File must be provided to
projections 2016 PMP in a manner to be
• 2-year projections specified by the PMP
Sub-state long-term industry and occupational NA (Required File must be provided to
projections again in PY 2016 PMP in a manner to be
• 10-year projections required in even-numbered TEGL) specified by the PMP
calendar years
Sub-state short-term industry and occupational NA If submitted, the file must
projections be provided to PMP in a
• [Optional: allowable and encouraged, but not manner to be specified by
required, activity] the PMP.
3
Deliverables and Requirements Due Dates Submission, Formatting
and Other Requirements
Annual Economic Analysis Report. The information September 30, • This report must be
in this report: must be based on needs identified 2016 submitted to the ETA
through customer consultations; must come from regional office in a
multiple, credible sources; and must be clearly Section 508-compliant
referenced and/or footnoted. accessible PDF for
posting online on
www.doleta.gov
• Unless a product
referred to is a Web
site, all Internet links
in the document must
lead directly to the
product, not to a Web
site that includes the
product.
• See general product
and publication
requirements
Other Published Reports. The information must be: Within 90 Must be formatted in a
based on needs identified through customer calendar days manner to permit parts of
consultations; must come from multiple, credible following the it to be copied (including
sources; and must be clearly referenced and/or end of the specific words), e.g., a MS
footnoted. program year Word document or
accessible .pdf formatting
enabling such copying.
OTHER REQUIREMENTS
Consultations with customers about WLMI Ongoing
produced with WIGS grant funding.
• Customers consulted must include those specified
in the Wagner-Peyser Act §15e(2).
• ETA does not prescribe the consultation
methodology. Consultations must be documented
in the grantee’s internal files, and made available
upon request to ETA officials.
Data collection. All ETA data collection activities Ongoing
must conform to the BLS technical standards and
methodologies. If this does not occur, the grantee must
document a defensible rationale for an alternative that
is approved in advance by the applicable ETA regional
office.
4
Deliverables and Requirements Due Dates Submission, Formatting
and Other Requirements
IT systems and applications. Any IT system or Ongoing
application developed with WIGS funding is required
to adhere to industry-standard, open architecture
principles with documentation and software made
available for use by other organizations for Federal
governmental purposes.
5
Attachment 3
Official attachment: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2015/TEGL_39-14_Attachment_III.pdf
Attachment 3
Language for Grant Product Attribution and Intellectual Property Rights
The following language needs to appear on all products developed in whole or in part with grant
funds:
This workforce product was funded by a grant awarded by the U.S. Department of
Labor’s Employment and Training Administration. The product was created by the
recipient and does not necessarily reflect the official position of the U.S. Department of
Labor. The Department of Labor makes no guarantees, warranties, or assurances of any
kind, express or implied, with respect to such information, including any information on
linked sites and including, but not limited to, accuracy of the information or its
completeness, timeliness, usefulness, adequacy, continued availability, or ownership.
This product is copyrighted by the institution that created it. Internal use by an
organization and/or personal use by an individual for non-commercial purposes is
permissible. All other uses require the prior authorization of the copyright owner.”
In addition, the following text needs to appear when applicable.
The Federal Government reserves a paid-up, nonexclusive and irrevocable license to
reproduce, publish or otherwise use, and to authorize others to use for federal purposes:
i) the copyright in all products developed under the grant, including a subgrant or
contract under the grant or subgrant; and ii) any rights of copyright to which the recipient,
subrecipient or a contractor purchases ownership under an award (including but not
limited to curricula, training models, technical assistance products, and any related
materials). Such uses include, but are not limited to, the right to modify and distribute
such products worldwide by any means, electronically or otherwise. Federal funds may
not be used to pay any royalty or license fee for use of a copyrighted work, or the cost of
acquiring by purchase a copyright in a work, where the Department has a license or rights
of free use in such work, although they may be used to pay costs for obtaining a copy
which is limited to the developer/seller costs of copying and shipping. If revenues are
generated through selling products developed with grant funds, including intellectual
property, these revenues are program income. Program income must be used in
accordance with the provisions of this grant award and 2 CFR 200.307.
1
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