Program Year 2006 National Farmworker Jobs Program grant plans

TEGL33-05.pdf (https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2006/TEGL33-05.pdf)

EMPLOYMENT AND TRAINING ADMINISTRATION ADVISORY SYSTEM
U.S. Department of Labor
Washington, D.C. 20210
CLASSIFICATION: OWI/DAS/DSFP
CORRESPONDENCE SYMBOL: 33-05
DATE: June 09, 2006
TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 33-05
TO: NATIONAL FARMWORKER JOBS PROGRAM (NFJP) GRANTEES
FROM: EMILY STOVER DeROCCO, Assistant Secretary
SUBJECT: Preparation and Submission of Program year (PY) 2006 Grant Plans for the National Farmworker Jobs Program (NFJP)

1. Purpose. To provide instructions for the preparation and submission of the
National Farmworker Jobs Program (NFJP) grant plans under the Workforce
Investment Act (WIA) Section 167 for PY 2006.

2. References. Federal Register, Vol. 70, No. 79, April 26, 2005, Announcement of
a Program Year (PY) 2005 grant competition for operating the National
Farmworker Jobs Program (NFJP) under Section 167 of the Workforce
Investment Act of 1998 (WIA), 29 U.S.C. 9201.

3. Background. Pursuant to the announcement of the PY 2005 grant competition
for operating the NFJP, published in the Federal Register on April 26, 2005,
grantees were selected for operating the NFJP in PY 2005. NFJP grants are
biannual grants, with funding for the second year of the grant dependent on
the availability of funds. The guidance provided herein is intended to instruct
grantees in the preparation and submission of their PY 2006 grant plan.

RESCISSIONS: None
EXPIRATION DATE: June 30, 2007

4. PY 2006 Grant Plan Requirements. For PY 2006, grantees are required to
submit a grant package comprised of the following:

A. The new Standard Form (SF) 424, “Application for Federal Assistance”
Appendix A, (OMB Rev. 9-2003), which must include the grantee’s DUNS
number.

B. The SF 424-A, Appendix B. In preparing the budget form, the grantee
must provide a concise narrative explanation to support the request. The
narrative should break down the budget and discuss precisely how
administrative costs support the project goals.

NOTE: Grantees who generate program income from NFJP funds must
describe, in the budget narrative, the use of program income to serve more
participants or improve program services. Program income must be
included in the budget breakdown for approval by the Grant Officer.

C. The Grant Plan Narrative, which should include:

1. A description of the progress made in PY 2005 in support of the
priorities described in the Solicitation for Grant Applications (SGA), i.e.,
expanding the network of employers using the system of integrated
services, targeting occupations in high growth industries; implementing
a program of services that balances training and employment services
with other program interventions; and operationalizing integration of
services for farmworkers through the One-Stop Career Center system.

2. A description of the program strategies to be pursued in PY 2006 to
continue progress in support of those priorities. This section should
include a discussion of the barriers encountered in meeting those
priorities, and the strategies developed to overcome those barriers.
Include the numbers of new employers to be brought into the NFJP
employer network; the occupations to be pursued and the reasons why
these industries are considered high growth; the expected increase in
participants receiving employment and training services; the co-enrollment
targets established to increase service opportunities for
farmworkers through the One-Stop system; and other program
strategies/activities in support of the four priorities.

3. A timeline for the entire PY that clearly depicts, by month and/or
quarter, the start and end dates for the milestones inherent in the
strategies described above.

NOTE: The PY 2005 SGA contained a provision limiting the number
of participants served through Related Assistance services only to 40
percent. Language contained in the Department of Labor’s FY 2006
appropriations law rescinds this limitation. Grantees should include a
description of the Related Assistance services to be provided to
migrant and seasonal farmworkers; separate descriptions should be
provided for those farmworkers receiving Related Assistance and also
intensive and/or training services, and for those for whom Related
Assistance services will be the only services provided.

Although the limitation on the number of participants receiving
Related Assistance services has been lifted, grantees are reminded that
the NFJP is primarily a job training program whose purpose is to assist
eligible migrant and seasonal farmworkers, and their families, prepare
for jobs that provide stable, year-round employment both within and
outside agriculture. Therefore, the Grant Plan narrative should
include a description of the strategies to be implemented to increase
the number of participants receiving, and exiting from, employment
and training services.

D. A description of the strategies to attain the performance goals
established for the NFJP and currently being implemented through the
Common Measures. The NFJP began implementing the Common
Measures in PY 2005, the baseline year for data collection. In PY 2006, the
performance goals for Entered Employment and for Employment
Retention remains the same as in PY 2005, as follows:

Entered Employment: 85%
Employment Retention: 80%

There is a change in measuring adult earnings for PY 2006. Effective
July 1, 2006, ETA is implementing a new methodology for calculating the
Earnings measure as outlined in TEGL 17-05. The earlier definition
(Earnings Gain for the NFJP) focused on a comparison of pre-program to
post-program earnings. ETA believes this revised earnings measure
(average earnings) is more straightforward and appropriate than the
previous approach, and the results will be easier to understand and explain
to the public than a measure that looks at earnings increase or decrease.

Thus, the revised adult earnings measure looks at wages over six months
of those exiters who are working in the 1st, 2nd, and 3rd quarters after exit.
The methodology for calculating the Average Earnings measure is:

Of those adult participants who are employed in the first, second, and
third quarters after the exit quarter, total earnings in the second quarter
plus total earnings in the third quarter divided by the number of adult
participants who exit during the quarter.

The operational parameters of this measure call for the use of wage records
as the only data source for calculating results. Mechanisms are not
currently in place to provide access to wage records for all grantees
operating ETA national or discretionary grant programs, including the
NFJP. Therefore, for NFJP grantees, supplemental sources of data will be
permitted as an interim means of reporting on the earnings measure until
all NFJP grantees have access to wage records.

To calculate the Average Earnings for the NFJP, the data used was average
post-program earnings data from PY 2003 and PY 2004 for program exiters.
These averages were drawn from earnings data collected in the six months
immediately following placement; the Average Earnings measure for
PY 2006 relies on earnings in the second and third quarters after exit.
While the specific six-month period is different between the calculations for
PY 2003 and PY 2004 and the Average Earnings measure for PY 2006, they
do represent the best available information. Therefore, the performance
goal for PY 2006 is as follows:

Average Earnings: $7,500

For more information on the Common Measures, please visit ETA’s Web
site at www.doleta.gov/performance, and click on “TEGLs and TENs.”

E. Program Planning Summary (PPS): Grantees must provide a PPS
(ETA 9094); they are reminded that these figures must be entered into
the EBSS within 10 days following approval of the PY 2006 plan.

F. Budget Information Summary (BIS): Provide a BIS (ETA Form 9093)
that depicts the PY 2006 budget plan for quarterly expenditures for
administrative costs and program costs, breaking out projected costs for
Related Assistance from that for all other program services. Grantees
are reminded that administrative costs are limited to 15 percent of the
grant. It is a requirement to enter the BIS data into the EBSS within 10
days following approval of the grant plan.

G. Carryover: Grantees are reminded that their PY 2005 SGA proposal
and subsequent grant plan provided for the expenditure of all PY 2005
by June 30, 2006. In some instances, grantees will have participants on
board whose Individual Employment Plans (IEPs) provide for training
that extends beyond June 30. We expect that the funds dedicated to
helping participants complete their training and other services, and
other expenditures committed but not yet unliquidated, will have been
obligated before June 30, and will be shown as carryover funds into PY
2006. Otherwise, there is no carryover provision.

5. PY 2006 Formula Allocations. The PY 2006 formula allocations for the NFJP
have been prepared in the same manner as the PY 2005 allocations (found at
www.doleta.gov/msfw), with one exception. The Department's FY 2006
appropriations law provided an additional $3,840,000 (pre-rescission) to be
allocated to those states whose allocation was reduced as a result of the
updated data used for the allocation factors. Therefore, $3,801,600
(post-rescission) has been distributed only among those states previously reduced.
A copy of the Allocations Table is included. The total amount allocated for PY
2006 is $74,302,470.

6. Submission Requirements. Prepare the PY 2006 grant plan according to the
guidance above and submit four copies, three of them with original signatures
on the SF-424, to:

Alina M. Walker, Program Manager
Employment and Training Administration
Office of Workforce Investment
Division of Adult Services
200 Constitution Avenue, Room S-4206
Washington, D.C. 20210

Your grant package should be received no later than June 28, 2006.

7. Attachments. PY 2006 State Allocations and PY 2006 CA Sub-state
Allocations.

PY 2006 State Allocations (https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2006/TEGL33-05_attach1.pdf)

Attachment I
U.S. Department of Labor, Employment and Training Administration
National Farmworker Jobs Program
PY 2006 Allocations to States (Revised 6/19/06)

Total: $74,302,470
Alabama: 751,945
Alaska: -
Arizona: 2,024,911
Arkansas: 1,087,055
California: 18,975,859
Colorado: 949,501
Connecticut: 334,620
Delaware: 120,509
Dist of Columbia: -
Florida: 3,936,703
Georgia: 1,454,873
Hawaii: 313,800
Idaho: 1,020,562
Illinois: 1,364,644
Indiana: 876,901
Iowa: 1,117,235
Kansas: 1,020,666
Kentucky: 1,149,721
Louisiana: 864,799
Maine: 278,287
Maryland: 344,213
Massachusetts: 305,773
Michigan: 1,328,628
Minnesota: 1,171,743
Mississippi: 1,231,687
Missouri: 936,083
Montana: 567,111
Nebraska: 1,033,264
Nevada: 170,676
New Hampshire: 96,786
New Jersey: 661,097
New Mexico: 898,935
New York: 1,573,067
North Carolina: 2,555,103
North Dakota: 576,822
Ohio: 1,196,297
Oklahoma: 1,208,440
Oregon: 1,872,368
Pennsylvania: 1,466,893
Puerto Rico: 2,903,953
Rhode Island: 36,742
South Carolina: 918,090
South Dakota: 588,939
Tennessee: 814,129
Texas: 6,336,145
Utah: 274,613
Vermont: 181,164
Virginia: 880,975
Washington: 2,934,081
West Virginia: 186,426
Wisconsin: 1,187,510
Wyoming: 222,126

PY 2006 CA Sub-state Allocations (https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2006/TEGL33-05_attach2.pdf)

Grantee | Distribution | PY 2006 Allocation
CALIFORNIA--STATE ALLOCATION | 100.00% | $18,975,859
Center for Employment and Training, Inc. | 41.0735% | $7,794,049
Central Valley Opportunity Centers, Inc. | 9.6465% | $1,830,506
Kern County--Employers Training Resources | 10.5478% | $2,001,536
Proteus, Inc. | 19.7661% | $3,750,787
California Human Development Corporation | 18.9661% | $3,598,980
TOTAL | | $18,975,859