2009 workforce information grants

Accessible letter PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2009/TEGL30-08acc.pdf

CLASSIFICATION
       Employment and Training Administration             WORKFORCE INFORMATION
                                                          CORRESPONDENCE SYMBOL
                    Advisory System
                                                          DWSS/WORKFORCE INFORMATION
                U.S. Department of Labor                  DATE
                Washington, D.C. 20210                    June 12, 2009


TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 30-08

TO:            STATE WORKFORCE AGENCIES
               STATE WORKFORCE ADMINISTRATORS
               STATE AND LOCAL WORKFORCE BOARD CHAIRS
                AND DIRECTORS
               STATE WORKFORCE LIAISONS
               STATE LABOR COMMISSIONERS

FROM:          DOUGLAS F. SMALL /s/
               Deputy Assistant Secretary

SUBJECT:       Application Instructions for Program Year (PY) 2009 Workforce
               Information Grants: Workforce Information Formula Allocations to States

1.    Purpose. To announce the grant application process and to transmit guidance for
      the development and management of the PY 2009 Workforce Information Grants to
      States.

2.    References. The Paperwork Reduction Act of 1995 (Pub. L. 104-13, 44 U.S.C. 3501-
      3520); 29 Code of Federal Regulations (CFR) Parts 93, 96, 97, and 98; Office of
      Management and Budget (OMB) Circular A-87; Section 508 of the Rehabilitation
      Act of 1973, as amended (29 U.S.C. 794d); Wagner-Peyser Act (48 Stat. 1B, 29 U.S.C.
      49), Sections 7(a)(3)(D), 7(d), and 15; Sections 111(d)(8) and 309 of the Workforce
      Investment Act (WIA) (Pub. L. 105-220, 29 U.S.C. 2801, et seq.); Training and
      Employment Guidance Letter (TEGL) NO. 31-07, Application Instructions for
      Program Year (PY) 2008 Workforce Information Grants: Workforce Information
      Formula Allocations to States; Planning Guidance for the Strategic State Plan for
      Title I of the Workforce Investment Act of 1998 (WIA) and the Wagner-Peyser Act
      (73 FR 72853 (Dec. 1, 2008)); and TEGL No. 14-08 Guidance for Implementation
      of the Workforce Investment Act and Wagner-Peyser Act funding in the American
      Recovery and Reinvestment Act of 2009 and State Planning Requirements for
      Program Year 2009.

     3. OMB Approval. In conformance with the Paperwork Reduction Act of 1995,
        OMB reviewed and approved the information collection (OMB Control Number
        1205-0417). This approval expires on May 31, 2011.

 RESCISSIONS                                      EXPIRATION DATE
 None                                             Continuing

                                          -2-
     Under 5 CFR 1320.5(b), an agency cannot conduct, sponsor, or require a response to
     a collection of information unless the collection displays a valid OMB Control
     Number. The reason for this information collection is the planning and
     management of the workforce information formula grants to states.

4.   Background. The first decade of the new millennium continues to be buffeted by
     change in both economic opportunity and structure. The early years of the decade
     saw growth after recession. The mid-2000’s witnessed the spread of globalization
     and its unexpected impact on areas not prepared to shift from the singular
     industrial development model that delivered past prosperity. In 2009, the nation
     finds itself confronting unprecedented change and historic job loss in an economy
     described by President Obama and others as the worst since the Great Depression.

     Throughout the decade, the Employment and Training Administration (ETA) has
     been flexible in creating and funding workforce development initiatives to assist
     states to become more globally competitive. As the nation’s unemployment rate
     trends steadily upward, ETA encourages states to use regional initiatives and
     methodologies to reestablish sound economic footing. States are also reminded
     that regional partnerships remain key to attaining long- and short-term economic
     and workforce development goals and to helping workers and businesses
     successfully negotiate new economic and employment realities. (Please refer to the
     PY 2008 Workforce Information Grants to States guidance (TEGL NO. 31-07, dated
     June 6, 2008) for the components to sustain successful regional partnerships.

     To furter respond, President Obama and Congress enacted the American Recovery
     and Reinvestment Act of 2009, Public Law 111-5 (the Recovery Act). The purpose
     of the Recovery Act is to preserve and create jobs, promote the nation’s economic
     recovery, and assist those most impacted by the recession. However, the Recovery
     Act provides more than an injection of workforce development resources into
     communities across the country. It is also a significant monetary investment and
     represents an extraordinary opportunity for state workforce agencies (SWAs) to
     fund their employment and training programs in a manner that supports and
     accelerates the transformation of the public workforce system and increases its
     effectiveness.

     ETA encourages all SWAs to take an expansive view of how Recovery Act funds
     can be integrated into state transformational efforts while valuing the equally
     important needs of workers and employers. The review of current and projected
     workforce needs for both groups can help direct state education, training,
     employment, and re-employment services. Additionally, use of this form of
     workforce information can ensure that every level of SWA-provided assistance is
     fully aligned with local and regional economic development strategies and leads to
     the jobs and industries deemed most important for citizen success.

                                            -3-
     For workforce development to emerge as a strong, invigorated and innovated
     system, stakeholders at every level must develop and refine innovative service
     delivery strategies in the context of both metropolitan and rural regional
     economies. Therefore, it is critical that ETA-funded workforce information
     grantees remain both a catalyst and a support for state and local workforce boards
     as they partner with each other regionally and across political jurisdictions and
     develop solutions. Collaboration with community colleges, employers, business
     and labor organizations, civic groups, and community philanthropy will ensure
     that workforce development services meet the regional economic development
     strategies needed for success.

     In addition, sector strategies for renewable energy, broadband and
     telecommunications, health care, advanced manufacturing, and other high demand
     industry sectors identified by local areas should be an integral part of a
     comprehensive and analytical approach to workforce development and regional
     growth. In every aspect, states are expected to use workforce and labor market
     information (LMI) and data as the foundation on which to build and implement
     sound workforce development strategies.

     This guidance highlights opportunities state workforce and labor market
     information, or economic research and statistical entities (LMI entities) will have to
     demonstrate value-added information products and services to support Recovery
     Act investments.

5.   Workforce Information Goals and Objectives. The goal for the Workforce
     Information Grants to States for PY 2009 is two-fold. SWAs, through their LMI
     entities, are to support immediate economic recovery while also planning for long-
     term economic growth and stability.

     PY 2009 ETA workforce information grant funding is to be used by SWA grantees
     to provide and support the workforce information services needed for states to
     successfully identify, develop, and maintain sustainable and competitive regional
     economies capable of addressing both short- and long-term employment need.
     States are urged to incorporate and follow two inter-dependent development
     strategies – one that identifies industries and expected continued growth and
     another to address new, more immediate, employment challenges.

     State labor market and workforce information providers are expected to play a
     critical role in PY 2009 as states make Recovery Act investment decisions and
     develop economic growth strategies. States can leverage Recovery Act funds for
     their LMI entities to enhance ETA-funded workforce information research, surveys,
     and products to meet stimulus-driven reporting requirements. Hiring new LMI
     staff, capitalizing infrastructure improvements, or otherwise supporting the

                                          -4-
    expansion of needed workforce information resources are also allowable uses of
    Recovery Act funds.

    To achieve the two-fold goal stated above, ETA expects states to:

•   Participate in regional economic development activities to identify regional assets,
    exploit strengths and opportunities, and address weaknesses as the foundation for
    a sound regional economic vision and successful strategies for long-term growth
    and recovery.

•   Develop workforce information on workforce supply, employer demand, and, the
    skills and education gaps in the supply pipeline to guide state and local workforce
    investment board efforts and those of their education and economic development
    partners.

    Actionable workforce information can be gained from short- and long-term
    industry and occupational projections and analyses, supply and demand analysis,
    skills gap analysis, labor shed analysis, and local level impact analysis.

•   Support re-employment services designed for unemployment insurance (UI)
    claimants. States that incorporate worker profiling to guide the provision of UI
    reemployment services generally obtain better (and earlier) reemployment
    outcomes. Locally captured worker demographics are useful in tailoring front-line
    services to specific populations. State-driven worker profiling of UI claimant pool
    characteristics help establish realistic outcome expectations based on past cohorts
    of individuals drawing benefits.

    Staffing pattern analysis combined with data on worker characteristics (e.g.,
    education, industry, occupation, length of employment, wage earned, and
    residence), and data on projected industry and occupational growth and decline,
    industry locations, wages and benefits, mass layoffs, local level unemployment,
    and previously exhausted claims can help states objectively determine appropriate
    services and priorities for UI claimants.

•   Build on existing relationships to strengthen the impact of workforce information
    for policy makers. Relationships with business and industry are particularly
    critical now. Tapping into trusted business sources can enable state labor market
    entities to:

    o   Develop information which can be used by the workforce system to develop
        layoff aversion strategies (particularly where incumbent worker reskilling is
        needed to match new job requirements);

                                         -5-
    o   Ease the transition of laid off workers when reductions are necessary; and

    o   Build virtual service bridges between firms laying off and those hiring through
        labor exchange, skills gap training, or other tactics.

•   Forge new partnerships to expand and enhance the reach of workforce intelligence
    by conducting outreach with labor organizations, business groups, nonprofit
    organizations, industry organizations, state and local government agencies, and
    other interested parties.

•   Review the Recovery Act for other opportunities to support workforce
    development. For example:

    o   The Recovery Act contains $500 million for projects that prepare workers for
        careers in energy efficiency and renewable energy. Following the two-fold
        workforce information goal for PY 2009, ETA envisions that these dollars will
        not only create short-term recovery-oriented green jobs but also establish long-
        term green career pathways by combining entry-level green jobs with training.
         State research and analysis will be needed to identify “green growth”
        occupations (existing green jobs projected to increase in number); “green-
        enhanced” occupations (existing green jobs that are expected to also require
        worker upskilling), and emerging green occupations in need of workers.

    o   Recovery Act funding is also available to support research, labor exchange,
        and job training to prepare workers for other high growth and emerging
        industry sectors, with priority for projects in health care careers. State LMI
        entities should note that a variety of other employment programs have been
        funded with Recovery Act dollars or are affected by the Recovery Act and will
        need workforce information, including:

            WIA Adult Employment and Training,
            Wagner-Peyser Employment Services,
            State Unemployment Insurance Operations,
            WIA Dislocated Worker Employment and Training,
            Trade Adjustment Assistance,
            WIA Youth Activities (including Summer Jobs),
            Job Corps,
            Senior Community Service Employment Program, and
            Vocational Rehabilitation State Grants

•   Initiate a means to gather information about other state Recovery Act investments
    to be made and for which state LMI entities can be a valuable partner in producing
    and providing workforce data and information that guide economic recovery and

                                           -6-
     growth decisions. Workforce information grantees should also be positioned to
     help local and regional areas with workforce information needs.

     ETA urges its workforce information grantees to offer assistance as their SWAs
     develop job creation data, effect Recovery Act data collection(s), or identify other
     needs for workforce data. State LMI entities should find that, upon review, many
     of the stimulus investments contained in the Recovery Act present a variety of
     opportunities to supplement, expand, or enhance current workforce information
     services and tools.

6.   ETA-Supported Workforce Information Resources. To help workforce
     information consumers better organize and use needed workforce information,
     tools, and resources, ETA developed the following resources:

     The Regional Economic Development (RED) Web site provides information and
     tools to help regional economies drive economic transformation using a six-step
     blueprint to find resources, form partnerships, and achieve regional success.
     http://careeronestop.org/RED/

     The Workforce Information and Economic Analysis Web page, launched by ETA in
     late 2008 through its Workforce3one Web site, is designed to promote the sharing
     of state developed workforce information resources and tools. The page also
     contains links to other public and private workforce information Web sites and
     houses recorded workforce information and economic analysis webinars.
     http://www.workforce3one.org/page/wiea

     The WIN-WIN (Workforce Information Innovation) Network Community of
     Practice Web page is scheduled to launch through Workforce3one prior to the
     beginning of PY 2009. The goal of this WIN-WIN national community of practice is
     to advance the application and integration of data, analysis, and research in
     national and regional workforce and economic development and economic
     recovery activities.

     The “Catalogue of Workforce Information Sources: Decision Making Assistance
     for Regional Economic Development” is a compilation of accessible data sources
     (Federal, state, and private sector) that can help support local, state, and regional
     planning and economic development efforts. Divided into three parts, the
     catalogue reviews various workforce and labor market information sources; lists
     portals and systems for workforce and labor market information decision support;
     and ends with a discussion of data integration and analysis tools and services.
     http://careeronestop.org/Red/Catalogue.doc

                                            -7-
7.   Partnership Expectations. ETA-funded state workforce information grantees are
     required to consult with their strategic partners to increase the scope and utility of
     workforce information used to inform workforce and economic development
     strategies and to enhance career guidance and resources.

     ETA expects grantees to advance established strategic partnerships that drive the
     regional economic development framework needed to address both short- and
     long-term employment goals. Therefore, grantees should collaborate with
     partners, i.e., workforce investment boards (WIBS), economic development
     agencies, education and training institutions, business groups, industry
     associations, labor organizations, and other public and private producers and
     distributors of labor market and economic information to gather, analyze, and use a
     wide variety of workforce and economic data to drive strategic planning, track
     economic conditions, benchmark competitiveness, and measure outcomes.

     Exemplary tools, products, and processes developed through state and local
     partnerships, including those identified by the Workforce Information Innovation
     Network, will be shared and made available for system review and sharing
     through both the WIN-WIN Network Community of Practice Web Page and the
     Workforce3One Workforce Information and Economic Analysis super category
     Web page at http://www.workforce3one.org/page/wiea.

     Additionally, the annual workforce information performance reports submitted by
     the states are reviewed by both regional and national ETA staff. States should view
     and use this grant deliverable as an opportunity to communicate to ETA and
     highlight the partnerships, activities, and other outcomes attained during the
     program year. ETA expects these annual reports to be more than just a compilation
     or listing of state workforce information products that is simply updated from year
     to year. ETA expects the annual reports to incorporate a significant level of
     analysis, interpretation, appropriate conclusions, and actionable recommendations.

     Interested parties may access the state annual reports for PY 2007 and prior years at
     http://www.doleta.gov/Programs/2007ReportsAndPlans/eta_default.cfm.

8.   Funding and Leveraging Resources. ETA will provide formula allocated
     workforce information grants to states to produce, at a minimum, the core products
     and services required by Attachment III of this guidance, and for the development
     of other workforce information products and services which, at a state’s discretion,
     might be required to support the workforce development system.

                                             -8-
      A total of $32,000,000 is available for PY 2009, minus $176,800 allocated in total to
      Guam and the Virgin Islands. ETA will distribute the remaining amount of
      $31,823,200 by formula to states and the District of Columbia, with 40% distributed
      equally to all states and 60% distributed based on each state’s relative share of the
      civilian labor force for the 12-month period ending September 2008 (see
      Attachment I for the table of state allocations). States are urged to collaborate with
      other data and program providers and leverage, to the greatest extent possible,
      both ETA workforce information and Recovery Act funds in order to expand
      current capacity to produce quality workforce information and economic analysis.
      Section 5 of this guidance, Workforce Information Goals and Objectives, suggests
      several areas in which state workforce information, labor market information, or
      economic research and statistical entities can achieve this goal.

      ETA and many workforce system leaders view the economic downturn and its
      infusion of resources as a challenge and opportunity to advance all facets of the
      workforce development system. ETA has provided aid to LMI entities to access
      Recovery Act funds through TEGL NO. 14-08, “Guidance for Implementation of the
      Workforce Investment Act and Wagner-Peyser Act Funding in the American Recovery and
      Reinvestment Act of 2009 and State Planning Requirements for Program Year 2009”
      (issued March 18, 2009). The Recovery Act TEGL contains many references to
      workforce information and many statements that identify and strongly encourage
      states to use recovery funds for workforce information. Additionally, the guidance
      positions workforce information as the first item to be addressed in PY 2009
      WIA/Wagner-Peyser State Plan modifications and further instructs states to
      ground visions and strategies in an “economic and labor market context.”
      However, it is incumbent upon each state LMI entity to make the business case for
      receiving state-allocated Recovery Act funds by identifying the value-added
      services, products, intelligence, and the overall benefit of investment in workforce
      information.

9.    State Certification of Required Grant Deliverables. States must submit a grant
      Statement of Work Certification (see Attachment IV) affirming that all six
      deliverables required by the grant Statement of Work Guidelines (see Attachment
      III) will be accomplished during PY 2009. The certification must be signed by the
      governor or by both the SWA administrator and the chairperson of the State
      Workforce Investment Board (SWIB).

      If circumstances prevent accomplishment of a specific grant deliverable during PY
      2009, the state must negotiate a deferral with the ETA Regional Administrator
      including attaching as an addendum the reasons for delay and a proposed
      completion date. The ETA regional office will document planned grant activities
      and grant accomplishments in the state’s grant file and those records will be made
      accessible, per 29 CFR, Part 97.42(e)(1), for examination by ETA or other authorized
      Federal representatives.

10.    Accountability. ETA will assess and document the effectiveness of grantee
       performance through the following approach:

                                    -9-

a. ETA Grant Reviews. The ETA regional offices will conduct periodic reviews
   of states’ progress towards meeting the PY 2009 certified grant deliverables,
   the degree to which collaboration with the SWIB and other partners exists, and
   quarterly reviews of grant expenditures and obligations.

b. Performance Reporting. On July 1, 2005, ETA implemented common
   measures reporting and revised program reporting requirements to include
   the provision of workforce information services and the impact of those
   services on participant outcomes. State data on the Entered Employment Rate,
   Employment Retention Rate after Six Months, and Earnings for participants
   following receipt of workforce information services is specifically captured for
   performance reporting purposes. For PY 2009, ETA will monitor the outcomes
   achieved by participants who received workforce information services.

c. Consultation and Customer Satisfaction Assessment. Section 15 of the
   Wagner-Peyser Act (WIA Section 309) requires states to consult with
   customers about the labor market relevance of the information disseminated
   through the statewide workforce information system. ETA interprets
   customers to include workforce system stakeholders, regional economic
   development leadership within the state, and other strategic partners that
   foster workforce development. Consultation with the workforce investment
   system and other customers and users provides the basis for formulating
   continuous improvement strategies for workforce information. ETA is not
   prescribing an approach or methodology for conducting customer
   consultations. Methods can include focus groups, various types of surveys,
   documented consultations, customer satisfaction assessments, or other
   methods the state considers appropriate.

d. Annual Performance Report. Grantees are required to submit an annual
   performance report for the workforce information grant (29 CFR 97.40(b)(1)),
   signed by both the SWA administrator and the SWIB chairperson, or the
   governor, as specified in Attachment V, Section A. The report must include a
   description of outcomes compared to certified grant deliverables and, where
   appropriate, an explanation as to why a grant deliverable was not accomplished
   and what will be done to ensure accomplishment.

   The annual performance report must also include a summary of the results of
   the grantee’s customer consultations regarding state workforce information
   products and services and a summary of activities to be undertaken to add
   customer value where needs for improvement are indicated. The report may
   also include recommendations for consideration by ETA for changes and
   improvements to the required grant deliverables.

                                          - 10 -
         Grantees must electronically submit the annual performance report as an
         accessible Section 508 compliant .pdf file to the appropriate ETA regional office
         90 days following the end of the program year. As stated earlier, ETA will
         post the annual performance reports on the ETA Web site for the purpose of
         informing the system of overall grant performance.

         States should be aware that .pdf copies of all documents submitted to ETA for
         Web posting must meet the Federal accessibility requirements stated by
         Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d).
         (See www.section508.gov for more information.)

         States unable to convert their annual report and economic analysis grant
         deliverables to meet Section 508 .pdf accessibility standards should instead
         submit them to ETA in Microsoft (MS) Word or an equivalent text format.
         Forwarded files will be converted by ETA to meet .pdf accessibility guidelines
         prior to posting for public use and review.

11. Special Grant Requirements. Funds provided by this award may not be used to
    supplant funds obligated from other funding sources for workforce information
    activities. All costs incurred under the grant must support the cost objectives
    specified in Section 5 of this guidance and must conform to the principles for
    "reasonable" and "allocable" costs as specified in OMB Circular A-87.

    All data collection activities must conform to the technical standards and
    methodologies established by the Bureau of Labor Statistics, or document, in the
    state’s grant file, a sound business rationale for the use of an alternative
    methodology. Any information technology system or application developed with
    these funds must adhere to industry-standard, open architecture principles with
    documentation and software made available for use by other organizations for
    Federal government purposes.

12. Publications and Other Information Products. Grantees are required to submit
    .pdf copies or links to .pdf copies of the economic analysis reports (Deliverable 3)
    and any special studies and economic analyses (Deliverable 6) to the appropriate
    regional office 90 calendar days following the end of the program year.

    Grantees are also requested to submit .pdfs or links to .pdf copies of publications
    and other products produced with these grant funds that are considered to be of
    special interest to the workforce investment system to the appropriate regional
    office.

                                         - 11 -
    Examples of products of special interest include industry-specific research and
    analysis, state brochures describing the availability and functionality of electronic
    self-service tools, documentation of innovative applications developed for database
    access or manipulation, or innovative workforce information services available to
    customers.

    As noted above in Section 10d, Annual Performance Report, .pdf copies of
    documents submitted to ETA for Web posting are expected to meet Section 508
    accessibility requirements. States encountering compliance difficulties must
    submit their documents in MS Word or an equivalent text format, which ETA will
    then convert to meet Federal .pdf accessibility guidelines.

13. Grant Expenditure Period. The maximum expenditure period for these funds is
    three years under the Wagner-Peyser Annual Funding Agreement. The grant will
    cover, at a minimum, the 12-month period from July 1, 2009 to June 30, 2010, but
    may, if negotiated between the state and the ETA regional office, cover a longer
    period of time up to the maximum expenditure period ending June 30, 2012.

14. Grant Modifications. The grantee and the ETA regional office may jointly modify
    planned expenditures, within the state allocation during the grant period of
    performance. The regional office has authority to recommend the reallocation of
    grant funds to the ETA grant officer when overall grant expenditures and
    obligations are substantially below quarterly budgeted forecasts.

15. Financial Management and Reporting. States should forecast actual cash needs by
    Program Year quarter on Standard Form (SF) 424A, Section D, for all quarters
    covered by the grant. State workforce agencies will report quarterly expenditures
    by direct data entry of the ETA 9130 Financial Cost Report, into the Web-based
    Enterprise Business Support System (EBSS). Per 29 CFR 97.41(b)(4) quarterly
    financial reports are due 30 days following the end of each quarter. Address any
    questions regarding financial management and reporting for PY 2009, or for any
    existing prior year fund balances, to the appropriate ETA regional office.

16. Action Requested. Grant applications are due to the regional offices within 45
    days of the date of this guidance. A submission date later than 45 days may be
    approved by ETA Regional Administrators. ETA requests that SWA
    administrators:

    a. Immediately transmit these grant application instructions to the appropriate
       SWA office and to the SWIB.

    b. Submit the original and two (2) copies of the PY 2009 grant application package
       with a transmittal letter signed by: (1) the governor; or (2) both the SWA
       administrator and the chairperson of the state SWIB to the appropriate ETA
       regional office.

                                           - 12 -
    c. Include in the grant application package:

       1.     Transmittal Letter
       2.     Application for Federal Assistance (SF-424)
       3.     Budget Plan (SF-424A, Section D only)
       4.      Statement of Work Certification

17. Inquiries. Direct questions on the statement of work and grant requirements to the
    appropriate ETA regional office. Direct grant and financial management questions
    to the regional office or to Gwendolyn Baron-Simms at (202) 693-3309 or to Thomas
    Martin, Grant Officer, at (202) 693-2989.

18. Attachments.

      I.    State Allocations for PY 2009
     II.    Grant Procedures
    III.    Statement of Work Guidelines
    IV.     Statement of Work Certification
     V.     Annual Performance Report Instructions

Linked official document 1: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2009/TEGL30-08a1.pdf

U. S. Department of Labor                       Attachment I
                             Employment and Training Administration
                           Workforce Information Grants to States
                              PY 2009 vs PY 2008 Allotments



            State                  PY 2008            PY 2009         Difference   % Difference

Total                             $31,863,448         $32,000,000     $136,552          0.43%

Alabama                                517,479            513,199       (4,280)        -0.83%
Alaska                                 286,532            288,558        2,026          0.71%
Arizona                                616,560            626,020        9,460          1.53%
Arkansas                               413,079            413,813          734          0.18%
California                           2,478,254          2,507,217       28,963          1.17%
Colorado                               573,969            583,382        9,413          1.64%
Connecticut                            473,938            476,002        2,064          0.44%
Delaware                               298,422            299,219          797          0.27%
District of Columbia                   283,018            285,208        2,190          0.77%
Florida                              1,374,721          1,388,142       13,421          0.98%
Georgia                                838,696            842,605        3,909          0.47%
Hawaii                                 323,871            325,132        1,261          0.39%
Idaho                                  337,015            338,097        1,082          0.32%
Illinois                             1,069,456          1,070,081          625          0.06%
Indiana                                644,569            642,235       (2,334)        -0.36%
Iowa                                   448,792            451,190        2,398          0.53%
Kansas                                 425,973            427,610        1,637          0.38%
Kentucky                               497,690            495,574       (2,116)        -0.43%
Louisiana                              490,060            494,844        4,784          0.98%
Maine                                  331,693            332,053          360          0.11%
Maryland                               615,226            612,613       (2,613)        -0.42%
Massachusetts                          664,696            662,375       (2,321)        -0.35%
Michigan                               867,507            855,176      (12,331)        -1.42%
Minnesota                              607,538            606,203       (1,335)        -0.22%
Mississippi                            406,084            407,221        1,137          0.28%
Missouri                               620,388            615,454       (4,934)        -0.80%
Montana                                305,158            306,660        1,502          0.49%
Nebraska                               364,663            366,425        1,762          0.48%
Nevada                                 408,405            414,616        6,211          1.52%
New Hampshire                          335,465            335,737          272          0.08%
New Jersey                             798,971            796,139       (2,832)        -0.35%
New Mexico                             359,736            361,891        2,155          0.60%
New York                             1,410,985          1,420,420        9,435          0.67%
North Carolina                         801,477            805,049        3,572          0.45%
North Dakota                           288,534            290,398        1,864          0.65%
Ohio                                   980,145            982,778        2,633          0.27%
Oklahoma                               457,593            459,625        2,032          0.44%
Oregon                                 480,629            484,917        4,288          0.89%
Pennsylvania                         1,019,875          1,027,599        7,724          0.76%
Puerto Rico                            416,785            412,752       (4,033)        -0.97%
Rhode Island                           314,993            315,475          482          0.15%
South Carolina                         508,915            508,829          (86)        -0.02%
South Dakota                           297,541            299,586        2,045          0.69%
Tennessee                              617,264            621,026        3,762          0.61%
Texas                                1,667,706          1,680,566       12,860          0.77%
Utah                                   408,862            415,279        6,417          1.57%
Vermont                                288,250            288,282           32          0.01%
Virginia                               742,865            748,577        5,712          0.77%
Washington                             659,818            671,927       12,109          1.84%
West Virginia                          344,123            344,271          148          0.04%
Wisconsin                              623,722            624,534          812          0.13%
Wyoming                                279,270            280,619        1,349          0.48%
    State Total                     31,686,976         31,823,200      136,224          0.43%
Guam                                    92,716             92,899         183           0.20%
Virgin Islands                          83,756             83,901         145           0.17%
    Outlying Areas Total               176,472            176,800         328           0.19%

Linked official document 2: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2009/TEGL30-08a2.pdf

Attachment II

Grant Procedures

A. Grant Agreement. The Wagner-Peyser Annual Funding Agreement covers the
   Wagner-Peyser Base Grant and the Workforce Information Grants to States for FY
   2009/PY 2009. The Annual Funding Agreement includes Assurances and
   Certifications that apply to all grants covered by the Agreement. Therefore, grantees
   do not need to separately submit the Assurances and Certifications with the
   Workforce Information Grants to States application.

B. Grant Application. Develop grant applications in accordance with Attachments I
   through V. The grant application must include a transmittal letter signed by both
   the designated SWA administrator and the designated representative of the State
   Workforce Investment Board, or the governor, a signed Application for Federal
   Assistance (SF-424), Budget (SF-424A, Section D only) for all quarters covered by the
   state plan, and a grant Statement of Work Certification. ETA requests that states
   submit the original and two copies of the complete grant package to the appropriate
   ETA Regional Administrator within 45 days of the date of this guidance.

C. Grant Approval. Regional Administrators are responsible for final approval of the
   grant and will issue an approval letter, with a copy of the approved grant package,
   to the state and a copy of the approval letter and approved grant package to the
   grant officer. The grant officer will issue a Notice of Obligation (NOO) after receipt
   of the approved grant application from the Regional Administrator.

D. Grant Modifications. The grantee and ETA regional office may jointly modify
   forecasted quarterly expenditures, within the state allocation, during the grant
   period of performance. The regional office has authority to recommend funding
   adjustments to the grant officer when overall grant expenditures are substantially
   below quarterly budgeted forecasts in the approved SF- 424A.

Linked official document 3: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2009/TEGL30-08a3.pdf

Attachment III

Statement of Work Deliverables

Funds shall be used to produce deliverables one through six specified in this
Attachment. The deliverables include the population and maintenance of the
Workforce Information Database (WIDb), the production of industry and occupational
employment projections, and other economic and workforce information products and
services required to support the state, regional, and local workforce development
systems.

Grantees are required to produce all six deliverables with PY 2009 funding. Except for
deliverables one and two (WIDb maintenance and enhancements; and Industry and
Occupational Employment Projections), which are expected to be standard and
comparable across states, states are allowed flexibility in developing the remaining
required deliverables. This flexibility enables states to determine the relative priority of
the product or service, the content and form of the deliverable, and the level of
investment in each deliverable that best meets the states’ needs. States are required to
consult with the SWIBs, regional economic development leadership within the state,
other economic development partnerships, local workforce investment boards (LWIBs),
and involved organizations in order to receive significant stakeholder input into the
development of the grant deliverables.

ETA acknowledges and supports states using funds provided by this grant to produce
other information products and services, such as workforce information training and
occupational and career guidance, that are needed to support the development of the
workforce system and documented as customer demand.

1) Populate the Workforce Information Database (WIDb) with state and local data.

   The WIDb provides states with a common structure for storing information in a
   single database in each state. The database is intended to serve as the cornerstone
   for information delivery, workforce research, and product development for
   information that is standard and comparable across all states. The database, once
   populated, brings together critical workforce information from many sources to
   promote better analysis and more sophisticated interpretation. Using the same
   version of the database in all states is important for comparative analysis purposes
   and for ease of maintenance. Therefore, states are required to implement and
   maintain the most current version of the WIDb and populate all tables designated as
   core tables in accordance with guidelines issued by the Analyst Resource Center
   (ARC).

                                           -2-

   Database content must be updated timely in order to be as current as the state’s
   most recent publications and data releases. Information and technical support will
   be provided on the ARC Web site at: http://www.workforceinfodb.org/. The
   listing of the current core data elements, i.e. those elements that must be populated
   by all states, and associated tables may be found at the same Internet address. States
   are required to populate the database with the license.dbf and licauth.dbf licensing
   files. Licensing data must be updated every two years. States are required to
   submit licensing data through the National Crosswalk Service Center (NCSC) for
   inclusion on http://www.CareerInfoNet.org. The licensed occupations information
   is located on America’s Career InfoNet (ACINet) site, and has been recoded from the
   Occupational Employment Statistics (OES) taxonomy to the Occupational
   Information Network (O*NET)/Standard Occupational Classification (SOC)
   taxonomy. The NCSC will assist states in recoding their files from OES to
   O*NET/SOC for submittal to ACINet, if necessary. States may access information
   and support through the NCSC Web site at http://www.xwalkcenter.org/ or by
   calling (515) 242-5034.

   Training, support material, and information updates will be provided through the
   ARC technical Web site along with links to related sites, and electronic newsletters
   to help states realize the full potential of the WIDb and related resources. While
   states should minimize training requiring staff travel, it is important that all states
   take advantage of the resources and training opportunities provided. States may
   use grant funds for any costs required to populate, maintain, and update the
   database including staff training.

2) Produce and disseminate industry and occupational employment projections.

   States must produce and disseminate state and sub-state industry and occupational
   employment projections, using the methodology, software tools, and guidelines
   developed by the Projections Workgroup and the Projections Managing Partnership.
   In the case where a state uses another methodology, state officials must document
   the methodology and indicate the reason for using alternative methods.

   The primary activity for states in PY 2009 will be the production of statewide short-
   term and long-term occupational projections. Statewide long-term projections are to
   be developed for the 2008 to 2018 period and statewide short-term projections from
   2009 to 2011. States should note that ETA supports and encourages the production
   of sub-state and local projections.

   When completed, states must also populate the WIDb with the statewide 2009-2011
   short-term projections and 2008-2018 long-term projections data, as well as submit
   the long-term data for public dissemination following procedures established by the

                                              -3-

     Projections Workgroup and the Projections Managing Partnership. The Workgroup
     will provide states specific instructions for data submission.

     ETA encourages states to participate in training opportunities that may be
     recommended or provided by the Projections Workgroup and the Projections
     Managing Partnership.

3)    Publish an annual economic analysis report for the governor and the SWIB.

     States must use funds to develop and publish annual, detailed state economic
     analyses. This analysis will inform workforce and economic development policy
     and investment determinations by the governor, the SWIB, LWIBs, regional
     economic development leadership within the state, economic development
     organizations, and other partners including community colleges and other
     stakeholders. To the extent available from state or other sources, the state analysis
     should include pertinent data and analyses of local and regional economies. If this
     deliverable, in whole or in part, is the responsibility of another state agency or office,
     opportunities for partnering and leveraging information with the responsible agency
     must be explored and documented in an addendum to the grant certification.

     In addition to the workforce information routinely produced by the grantee, ETA
     encourages grantees to expand the scope and depth of each analysis they perform by
     including information from external, credible sources of workforce, labor market,
     and economic information where relevant and based on needs identified through
     customer consultation. Examples of other possible data sources are cited in the
     Catalogue of Workforce Information Sources referenced in Section 6 of this TEGL.

     States must footnote and clearly reference the information sources used in the
     annual economic analyses. ETA will provide technical assistance to states in
     accessing and incorporating information from non-state sources through Webinar
     training and other presentations.

     If the annual economic analysis report is not a product desired by the governor or
     SWIB, a statement attesting as such and indicating the product or products to be
     created in lieu of the report must be signed by the governor or the SWA
     Administrator and SWIB Chair. This attestation must be submitted to the applicable
     regional office as part of the state’s statement of work certification package.

4) Post products, information, and reports on the Internet.

     States are required to post grant produced products, reports, including deliverables
     three and six, and other workforce information on the Web or disseminate the
     information through other electronic media to facilitate use by the workforce and

                                          -4-

   economic development systems, other partners and stakeholders, and the general
   public. Funds may be used for developing, maintaining, improving, and hosting
   Internet Web sites and other electronic delivery systems in support of this
   deliverable.

5) Partner and consult on a continuing basis with workforce investment boards and
    key economic development partners and stakeholders.

   The PY 2009 workforce information grant guidelines require consultation between
   the grantees’ SWAs, SWIBs, LWIBs, regional economic development leadership
   within the state, other economic development organizations, and strategic partners
   and stakeholders in order to increase the scope and utility of workforce information
   to inform workforce and economic development vision, priorities, and strategies and
   enhance career guidance and tools.

   ETA expects workforce information grantees to operate as a catalyst to establish and
   maintain strategic partnerships to drive both short- and long-term regional
   economic development framework(s) and support the blueprint for workforce
   development in regional economies. Grantees are expected to collaborate with
   many stakeholders including economic development agencies, education and
   training institutions, business and labor groups, industry associations, and other
   public and private producers and distributors of labor market and economic
   information, to gather and analyze a wide variety of workforce and economic data
   to inform strategic planning, track economic conditions, benchmark
   competitiveness, and measure outcomes. The needs identified through
   consultations must be documented in the grant file.

6) Conduct special studies and economic analyses.

   When needed, states shall conduct special state, regional and local studies and
   economic analyses to provide information support and workforce intelligence for
   communities in economic transition, to support state and sub-state workforce
   development initiatives, and to respond to major layoffs, disasters, or other events.

Linked official document 4: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2009/TEGL30-08a4.pdf

Attachment IV

                           Statement of Work Certification
                         State Workforce Information Grants




The State of ________________________ certifies that it will accomplish grant
deliverables one through six specified in Attachment III of the Workforce Information
Grants to States Application Instructions for Program Year 2009.* Per 29 CFR, Part
97.42(e)(1), file documentation of grant activities and accomplishments will be available
for examination by ETA or other authorized Federal representatives.




                           ______________________________
                                      Governor

                           ______________________________
                                        Date



                                           Or



_____________________________                          ____________________________
    SWA Administrator                                    SWIB Chair

_____________________________                          ____________________________
            Date                                                  Date




* If circumstances prevent the accomplishment of a specific grant deliverable(s) during
PY 2009, a deferral must be negotiated with the Regional Administrator, and the
reasons for delay and a negotiated completion date noted as an addendum to this
Statement of Work Certification.

Linked official document 5: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2009/TEGL30-08a5.pdf

Attachment V

                             Annual Performance Report

States are required to submit an annual performance report, signed by the governor or
both the State Workforce Administrator (SWA) and the State Workforce Investment
Board (SWIB) which concisely summarizes accomplishments and the results of
customer consultations about existing and needed workforce information products and
services. The report is intended to serve as an accountability, management, and
analysis tool for states and ETA, and as a source for promising practices and exemplary
products.

A. Accomplishments. For each required deliverable, provide a concise summary of:

• The outcomes achieved and an analysis that explains the cause of any significant
variance from the Grant Certification. Describe any actions required to accomplish the
required deliverables.

• The extent to which activities have conformed to the deliverables schedule,
including an explanation for the cause of any significant variance from the schedule.

• Actual aggregate expenditures and an explanation for any significant variance from
estimated aggregate expenditures.

B. Customer Consultations. Provide a concise summary of:

• The methods used for consulting with customers, and customize requirements.

• Activities to be undertaken to add customer value to the deliverables, where needs
for improvement are identified based on customer feedback.

C. Recommendations for Improvements or Changes to the Deliverables.

    These may be based on one or more of the following:

• Recommendations based on accomplishments.

•    Recommendations based on consultations with customers.