Program Year 2006 SCSEP state grants and allotments

Signed letter (https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2006/TEGL30-05.pdf):

EMPLOYMENT AND TRAINING ADMINISTRATION ADVISORY SYSTEM
U.S. DEPARTMENT OF LABOR, Washington, D.C. 20210
CLASSIFICATION: SCSEP
CORRESPONDENCE SYMBOL: OWI
DATE: May 12, 2006
TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 30-05
TO: ALL SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM GRANTEES
FROM: EMILY STOVER DeROCCO, Assistant Secretary
SUBJECT: Program Year 2006 Planning Instructions and Allotments for State Applicants
RESCISSIONS: [no entry printed]
EXPIRATION DATE: Continuing

1. Purpose. To provide State Senior Community Service Employment
Program (SCSEP) applicants with grant application instructions and
procedures for Program Year (PY) 2006 beginning July 1, 2006.

2. References. Older Americans Act (OAA) Amendments, Pub. L. 106-501; 20 CFR
Part 641

3. Background. The Fiscal Year 2006 appropriation for title V of the OAA is
$432,811,200. This funding will be used to support over 60,500 authorized SCSEP
community service positions and will result in approximately 97,000 people being
served during PY 2006, beginning July 1, 2006.

4. PY 2006 Program Allotments. Please see the attachments for the state funding levels
and authorized positions. The PY 2006 allotments are slightly lower than the 2005
allotments and grantees must make adjustments in their position distribution.

5. Grant Application Procedures. All SCSEP grant applicants must submit a grant
application package in order to be funded. No grant application that fails to provide
any of the required information outlined in this guidance will be recommended for
funding.

A complete grant application package must contain an original and two copies of
the following:

• Project Narrative or Technical Proposal;

• An SF-424 Form, Application for Federal Assistance (one signed original
and two copies);

• An SF-424A Form, Budget Information Form, with a detailed budget
breakout;

• Assurances and Certifications; and

• Special Conditions/ Clauses.

Other required supporting documents may include:

• If changes have been made or are required in the applicant’s operating
manuals and procedures (including orientation materials provided to
participants on policies) since the PY 2005 submission, send one copy of
the updated materials;

• If modifications have been made to the applicant’s PY 2005 State Plan,
send a copy of these modifications;

• Grantees must list the most recent available audit report and the most
recent available monitoring reports. Applicants should be able to provide
the documents if requested by the Federal Project Officer; and

• Grantees are encouraged to provide a copy of their participant training
policy. If On-The-Job-Experience (OJE) is planned, a description of the
plan must be included with a sample contract.

A Corrective Action Plan based on PY 2005 performance is not required with the
PY 2006 grant application. However, any applicant whose PY 2005 baseline
performance indicates that it has failed to achieve 80% of its PY 2005 goal for any
SCSEP performance measure must describe in the technical narrative the steps it is
taking to address the deficiency in performance and specifically how it will meet its
goal for that measure in PY 2006.

6. Grant Application Intergovernmental Reviews. In accordance with section 502(d)
of the OAA Amendments, applicants must share applications on an intra-state basis
and provide their Area Agencies on Aging (AAAs) with copies of the SF-424,
Application for Federal Assistance, including a summary of the project locations and
an explanation of the services that will be provided. In addition, procedures
established by Executive Order 12372, which implements the Single Point of Contact
(SPOC) system, should be followed, unless the state SPOC has waived this
requirement. Any comments received should be sent to the Older Worker and
Disability Unit.

7. Methods of Submission. The Department requests that applicants apply on-line at
http://www.grants.gov, which requires that applicants initiate and complete the
steps to register with grants.gov at http://www.grants.gov/GetStarted. Please note
that these steps could take several days to complete, which should factor into an
applicant’s submission timing to avoid the rejection of an application due to
potential delays. Documents should be saved as .doc or .pdf prior to electronic
submission through grants.gov.

Grant applications may also be submitted by U.S. Postal Service or overnight
delivery.

8. Eligibility Review/Responsibility Review/Grant Application Review. The
Department will conduct a pre-award eligibility review, responsibility review and
grant application review as provided at sections 514(c) and (d) of the OAA
Amendments and 20 CFR 641.430-440. Applicants will not be designated as
grantees for PY 2006 if they:

a. Fail to meet the eligibility test of section 514(c) of the OAA Amendments and
criteria as provided at 20 CFR 641.430;

b. Fail to meet the responsibility tests of section 514(d) of the OAA Amendments
as provided at 20 CFR 641.440; or
c. Fail to meet the general requirements of the OAA Amendments and 20 CFR
Part 641.

When appropriate, applicants will be advised of the Department's concerns by letter
which may include, if appropriate, corrective action(s) specified as a funding
condition, and a time frame for the completion of the corrective action(s).

9. Performance Goals for 2006. During the last complete program year, PY
2004, SCSEP operated with two mandated measures: placement rate and
service level. Approximately 93,000 participants were served and over 15,000
were placed. The Department has established PY 2005 nationwide and
individual grantee goals for placement rate, service level and the other
measures mandated by 20 CFR 641.700 of the Final Rule and Older Worker

Bulletin 04-06 based on data collected during PY 2005. The nationwide goals
are:

a. Placement Rate: 30%

b. Service Level: 160%

c. Service to Most-in-Need: 67%

d. Employment Retention: 55%

e. American Customer Satisfaction Index scores for employers (87 ACSI),
participants (85 ACSI), and host agencies (84 ACSI)

As set forth in the regulations and the Bulletin, the Department will negotiate
performance goals with each grantee for each of the above performance measures
for PY 2006 based on performance through second quarter of PY 2005. These goals
will be effective July 1, 2006, and will be incorporated into your PY 2006 grants.
Your final goals will reflect national goals, your own performance, any adjustment
to your goals based on the statutory factors, and the principles of continuous
improvement.

Also in PY 2006, the Department plans to collect baseline data for two other
measures that are under development: average earnings (a common measure) and
community service.

10. Administrative Costs. As provided at 20 CFR 641.867, administrative costs are
generally limited to no more than 13.5 percent of the SCSEP funds received for a
Program Year. However, the Department may increase the amount available for
administrative costs to not more than 15 percent. As provided at 20 CFR 641.870, the
Department may honor the request if it determines that it is necessary to carry out
the project, and the applicant demonstrates that:

a. Major administrative cost increases are being incurred in necessary program
components;

b. The number of employment positions in the project or the number of
minority eligible individuals participating in the project will decline if the
amount available for paying the cost of administration is not increased; or
c. The size of the project is so small that the amount of administrative expenses
incurred to carry out the project necessarily exceeds 13.5 percent of the
amount for such project.
General statements that costs have increased do not constitute adequate
justifications. The applicant must identify which costs have increased, why they
have increased, and how these costs relate to program operations.

11. Schedule. Applicants must comply with the following timetable:

a. The SF-424 and SF-424A Grant Application forms and narrative should be
provided to the State Office on Aging and the Area Agencies on Aging no
later than submission to the Older Worker and Disability Unit; and
b. The PY 2006 Grant Application is due in the Older Worker and Disability

Unit by June 1, 2006. However, applicants are encouraged to submit their
applications as soon as possible.

Please mail or deliver completed application packages to:

Mr. Gale B. Gibson

Older Worker and Disability Unit
U.S. Department of Labor/ETA
200 Constitution Ave., N.W.
Room S-4206

Washington, D.C. 20210

12. Inquiries. Questions may be directed to the appropriate Federal Project Officer.

13. Attachments.

I. Technical Proposal Instructions

II. Budget Information Instructions

III. Standard Forms SF-424 and SF 424A
IV. Assurances and Certifications Notice
V. General Special Clauses

VI. Authorized Positions and Funding

Attachment I — Technical Proposal Instructions (https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2006/TEGL30-05_att1.pdf):

ATTACHMENT I

TECHNICAL PROPOSAL INSTRUCTIONS

This Attachment contains detailed instructions for the completion of a project narrative.
PLEASE READ EACH SECTION OF THE NARRATIVE INSTRUCTIONS
CAREFULLY. NO GRANT WILL BE RECOMMENDED FOR FUNDING THAT
FAILS TO SATISFACTORILY PROVIDE ANY OF THE INFORMATION
REQUIRED BY THIS GUIDANCE.

FORMAT

The format delineated herein must be followed or the grant application package will
not be accepted.

The text of the project narrative must be double-spaced with one-inch margins at the top,
bottom, right and left sides. Pages must be numbered. The use of graphs, maps, and
tables is permitted, but these must be properly labeled. In addition to using the required
section headings, applicants are encouraged to use brief topic headings for paragraphs in
the text.

The title, “PART I – PROJECT NARRATIVE” should be centered and the section
headings and subheadings should be entered at the left-hand margin.

CONTENT

Content guidelines for the project narrative are discussed in the following five sections.
The content must be concise and relevant. Avoid direct reiteration of statutory or
regulatory requirements. The grant application must provide an explanation of the
proposed project.

SECTION 1 – STATE SENIOR EMPLOYMENT SERVICES COORDINATION
PLAN

Applicants must describe briefly how this grant application supports the State Senior
Employment Services Coordination Plan. Alternatively, applicants may briefly describe
what plans they have to update the State Plan when PY 2006 national grantees are
identified.

SECTION 2 – TECHNICAL APPROACH

This section requires information about the operations of the proposed project and the
methods and procedures that the applicant will use to implement them. This section must
consist of three subsections; each is discussed separately below.

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A. Plan of Action. Provide a description of each project function or activity.
  Applicants must provide adequate descriptions for the reviewer to ascertain how the
  applicant will implement the project. The following activities must be discussed
  separately:

  (1) 20 CFR 641.500 and 641.520, Recruitment and Selection of Participants. The
  revised income definitions and income inclusions and exclusions for determining
  SCSEP eligibility, as described in TEGL 13-04, must be used to determine and
  document participant eligibility. Indicate how eligibility will be determined and
  documented. Indicate the methods and resources that will be used to recruit
  project participants. Grant applicants must identify new strategies to recruit
  applicants who can meet the income eligibility guidelines.

  (2) 20 CFR 641.505, Continued Eligibility for Enrollment in the SCSEP. All
  applicants are required to recertify the income of each participant at least once
  each program year. Indicate the schedule for certifying participants and the
  actions to be taken for those found to be ineligible, including notification of their
  right to appeal this finding. Indicate where eligibility records will be maintained.
  Self-attestation of income eligibility, without appropriate documentation, is not
  permitted.

  (3) 20 CFR 641.565(b)(ii)(A) and (B), Physical Examinations. Describe the
  process for offering physicals to participants. Describe the process for
  maintaining documentation of those participants who elect to take physicals, and
  those who waive them.

  (4) 20 CFR 641.535(a)(1), Orientation. Describe participant and host agency
  orientation procedures. The description should include mention of participant and
  agency responsibilities, permissible political activities, grievance procedures, etc.
  If changes have been made in your operating manuals and procedures (including
  orientation materials provided to participant on policies) since the PY 2005
  submission, provide one copy of the updated materials.

  (5) 20 CFR 641.535(a)(2), Assessment. Describe procedures for assessing the job
  aptitudes, readiness, and preferences of participants, as well as their potential for
  transition into unsubsidized employment. Training and supportive service needs
  of participants must also be addressed as part of this assessment. Assessments are
  to be conducted at least twice each year.

  (6) 20 CFR 641.535(a)(3), Individual Employment Plan (IEP). Describe how the
  assessment will be used to develop a participant’s IEP, how often the IEP will be
  updated, and how the participant will participate in this process.

  (7) 20 CFR 641.535(a)(4), Assignment to Community Service Work-Based
  Training Assignments. Describe how participants will be assigned to community
  service work-based training assignments. Include such factors as:

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  (a) Types of community service work-based training activities that will be
  emphasized in assigning participants and how they were chosen

  (b) Methods used to match participants with community service work-based
  training assignments

  (c) Extent to which participants will be placed in community service work-based
  assignments involving the administration of the project itself. If the applicant
  intends to provide different wages, benefits or other conditions to those
  participants assigned to project administration than are provided to other
  participants, an explanation of the differences must be provided here.

  (d) Types of host agencies to be used and the procedures and criteria for selecting
  the community service work-based training assignments

  (e) Average number of hours per week for participants in community service
  work-based training assignments

  (f) Average hourly wage paid to participants during community service work-
  based training assignments

  (g) Participant fringe benefits (if offered) and how they will be administered

  (h) Procedures for assuring participants are given adequate supervision during
  their community service work-based training assignment

  (i) Any policies that limit the amount of time a participant may spend in
  community service work-based training assignments

(8) 20 CFR 641.535(a)(5), Other Training. Describe the training that will be
  provided to participants under OWB 04-04. Training involving OJE/WE or OJT
  in the private sector must be approved by the Department.

(9) 20 CFR 641.535, Supportive Services. Describe the supportive services that will
  be offered to help participants obtain and retain an unsubsidized job. Identify the
  source(s) of these services.

(10) Participant Transportation. Executive Order (E.O.) 13330, issued by the
  President on February 24, 2004, mandates that a number of Federal agencies
  including the Department, collaborate to improve mobility, employment
  opportunities, and access to community services for persons who are
  transportation disadvantaged. The E.O. focuses on the provision of transportation
  access to persons with disabilities, older adults and persons with low incomes. In
  view of this mandate, grantees are now required to provide information on their

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  efforts to identify solutions for transportation-related issues for SCSEP
  participants in their State, especially in rural areas.

  Describe the arrangements that will be made to provide transportation assistance
  to participants in their State, especially in rural areas.

(11) 20 CFR 641.545, Placement into Unsubsidized Employment. Describe the
  steps that will be taken to move or place participants into unsubsidized
  employment. Include the cooperative measures that will be taken with the
  Workforce Investment Act and One-Stop Delivery System in support of this
  effort, and who will be responsible for this implementation. These strategies
  should support the President’s and ETA’s focus on high-growth industries, i.e.,
  health care, information technology, biotechnology, geospatial technology,
  automotive, retail, advanced manufacturing, construction, transportation,
  hospitality, financial services and energy.

  Applicants must also describe how they will work with the local economic
  development offices in rural areas to increase job opportunities in such locations.

  If applicable to their labor market areas, applicants must also describe how they
  will work with regional grantees selected to participate in the Workforce
  Innovation in Regional Development (WIRED) initiative. The list of regional
  WIRED grantees can be found on www.doleta.gov.

(12) 20 CFR 641.570, Maximum Duration of Enrollment. Maximum duration of
  enrollment is an optional provision of the regulations. A grantee may establish a
  maximum duration of enrollment in the grant agreement, when authorized by the
  Department. If such time limits have previously been established and approved,
  they must be identified in this section. If there is such a time limit on enrollment
  established in the grant agreement or if the grantee is proposing a durational limit
  for the PY 2006 grant, the grantee must describe its system to transition
  participants to unsubsidized employment or other assistance before the
  maximum enrollment duration has expired.

(13) 20 CFR 641.580, Terminations. Applicants must describe their termination
  policies for: a) provision of false information; b) income eligibility determined at
  recertification; c) incorrect initial eligibility determination; and d) cause,
  including refusal to accept a reasonable number of job offers or referrals to
  unsubsidized employment consistent with the SCSEP IEP.

(14) 20 CFR 641.910, Applicant, Employee and Participant Complaint Resolution.
  Describe fully the system of due process that will be used in cases where an
  adverse action is contemplated against a participant, an employee of the grantee
  or subgrantee, or in cases where an applicant for enrollment wishes to dispute an
  unfavorable determination of eligibility. Attach an example of the written
  explanation of the due process system that is given to each participant.

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  (15) Over-Enrollment. Describe how participant over-enrollment would be handled.
  Describe how participants will be notified of any durational limits that are
  imposed, and how participants will be required to sign an acknowledgement of
  such limits. Applicants must describe how they will work with other grantees to
  balance Equitable Distribution requirements with over-enrollment to achieve
  equitable distribution.

  (16) 20 CFR 641.844, Maintenance of Effort. Describe steps that will be taken to
  ensure compliance with the Maintenance of Effort provision.

  (17) Procedures for Payroll and Payment of Workers’ Compensation Costs.
  Describe how payroll and workers’ compensation premiums are paid to
  participants. Include in this description an estimate of how much is paid in a
  grant year for workers’ compensation premiums and separately for workers’
  compensation claims. GRANTEES MAY NOT DELEGATE THESE
  PROCEDURES TO HOST AGENCIES.

  NOTE: Workers’ compensation coverage is required at all times during a
  participant’s training, even when co-enrolled in a 502(e) project.

  (18) Collaboration. Each applicant must describe how it will collaborate with other
  entities serving the same area—e.g., the One-Stop Delivery System or other
  grantees—to maximize opportunities for SCSEP participants to obtain intensive
  and training services, and to move into unsubsidized employment. Describe how
  MOUs will be established in areas where they do not exist, and the timeline for
  having agreements with all areas.

  (19) 20 CFR 641.500(b), Cross-Border Agreements. State applicants may enter into
  agreements to permit cross-border enrollment of eligible participants. Such
  agreements must cover both State and national grantee slots and must be
  submitted as an attachment to this section.

B. Performance Standards and Reporting Requirements. Describe plans for
  implementing the performance standards and reporting requirements in PY 2006,
  including the provision of computers and broadband Internet access for all local
  persons who have data entry responsibilities. Describe how existing staff resources
  will be augmented to meet the data collection and reporting needs.

  NOTE: All DCS users should transition to the Internet in PY 2006. This
  migration will require a high-speed internet connection for all DCS users. Non-
  DCS users will be required to capture all the data required by the DCS and upload
  their data to SPARQ in the required format on a schedule to be developed.
  Timely reporting of the required data by all grantees is not optional. Failure
  to provide complete and accurate data by the established time limits each
  quarter is a violation of the terms of the grant and may result in

  5

  administrative action, including the withholding of funds. Any applicant that
  lacks the necessary hardware, Internet connections, or personnel to meet
  obligations must take corrective action prior to the start of PY 2006. The
  performance narrative must address how applicants will accomplish both the
  mechanics of data collection and reporting and the achievement of the
  performance goals described in Section 9 of the TEGL.

(1) Data Collection and Reporting. In this section, each applicant must describe
  how it will ensure complete, accurate, and timely data collection and reporting by
  all sub-grantees. Specifically, each applicant must indicate:

  (a) How it will ensure that personnel capturing and recording data are familiar
  with the latest instructions for data collection, including DOL guidances,
  TEGLs, the Data Collection Handbook, and Internet postings

  (b) How it will ensure that data are submitted on a timely basis

  (c) That sub-grantees will be legally obligated to enter all required data relating to
  all participants served during the period covered by its sub-grants

  (d) That sub-grantees will be legally obligated to turn over complete hard copy
  files, as well as data files in the specified electronic format, to the grantee at
  the time that the sub-grantee ceases to administer the SCSEP program

  (e) That any new sub-grantees will be legally obligated to enter into SPARQ
  complete data related to any participants whom they acquire upon becoming
  sub-grantees

  (f) How non-DCS users will ensure that data are uploaded to SPARQ in
  accordance with Department guidance.

  NOTE: Any applicant that fails to submit accurate data in PY 2006 or has
  insufficient data (i.e., a number of projects have not submitted files or have
  had files rejected) will be subject to sanctions, including a potential loss of
  funding.

(2) Performance Measures. As described in Section 9 of the TEGL, successful
  applicants will be accountable for meeting their negotiated performance goals for
  PY 2006. All applicants must describe the steps they will take to meet their PY
  2006 goals for each performance measure. Any applicant whose PY 2005
  baseline performance indicates that it has failed to achieve 80% of its PY 2005
  goal for any SCSEP performance measure must describe in this section the steps
  it is taking to address the deficiency in performance and specifically how it will
  meet its goal for that measure in PY 2006.

  6

C. Equitable Distribution. Describe the current slot imbalances and the steps your state
  is proposing to correct such inequities in conjunction with national SCSEP grantees in
  the state. Applicants must ensure that this information is consistent with the
  Equitable Distribution report and the State Plan.

SECTION 3 – GEOGRAPHIC AREAS TO BE SERVED

List the cities and counties where the project and its subprojects will be conducted.
Include the number of SCSEP authorized positions to be established in each jurisdiction.
For those applicants that operate a project located in a city that also serve surrounding
counties (or other jurisdictions), the authorized positions for the surrounding
counties/jurisdictions must be listed as well. Please indicate where authorized positions
have been changed from the prior year. Also include a listing of how many slots are
filled and the number that are vacant. We suggest using a chart format. Losses in
positions because of the reduced allotment should be taken from over-served counties.

SECTION 4 – PROGRAM ADMINISTRATION

A. Organizational Structure. Describe the organizational structure of the project,
  including an explanation of the mission and function of each unit connected with the
  project.

B. 20 CFR 641.861, Subproject Management. In completing this section, applicants
  need not provide specific information on their subgrantees or contractors. The
  Department is interested only in general procedures and practices utilized by the
  applicant to manage and select their subproject operators. Applicants must describe
  how they will assure that subgrantees, affiliates, contractors, or other entities receive
  adequate resources to effectively operate local projects.

C. Training of Subproject (Local) Staff. Describe the training that will be provided to
  increase the skills, knowledge, and abilities of local staff. Include how you will keep
  sub-grantees informed of all significant policy, program, data collection, and
  performance developments and directives for which grantee is accountable. Where
  applicable, include a description of the proposed staff training with dates, content,
  and potential participants.

D. Project Monitoring. Explain the methods and procedures that will be used to
  monitor and evaluate project activities, subgrantees, and contractors to determine
  whether the project is being administered in accordance with Federal guidelines and
  regulations and whether project goals and timetables are being met. Respond to the
  following particulars:

  (1) Frequency of monitoring/evaluation visits to local projects

  (2) Person(s) responsible for monitoring and evaluation

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  (3) Criteria used to monitor and evaluate project activities

  (4) Methods for prescribing remedial action when necessary

  (5) Follow-up procedures to ensure that any identified problem has been remedied

  (6) Validation of sub-project reports

E. Financial Monitoring. Describe how the financial management system of local
  subprojects will be monitored. The following particulars should be addressed:

  (1) Person(s) responsible for monitoring subgrantee expenditures

  (2) Frequency of monitoring of expenditures

  (3) Follow-up procedures to be used

  (4) Validation of financial reports

F. File Maintenance. Describe how files are maintained for privacy. Also describe
  how your files are set up, including whether they are electronic or hard copy files.
  Include a description of how you will ensure that participant files are maintained for
  three (3) program years after the program year in which all follow-up activity for a
  participant has been completed.

  Applicants should describe how personnel records will be protected to avoid identity
  theft and other violations of personal information. Specific steps should be outlined
  to assure that participant records are securely stored and access is limited to
  appropriate staff. If applicable, describe measures that are taken to protect the
  electronic storage and retrieval of personnel information.

  Grantees interested in using electronic media for record keeping must describe the
  safeguards that will be used to preclude tampering with the information and
  assurances that electronic signatures, pin numbers, etc., belong to the individual who
  is certifying the information. If document authenticity can be assured and safe
  guarded, utilization of electronic media is an acceptable means of record keeping.

G. Audits. Describe audit coverage including plans to audit local projects as well as
  plans to audit the headquarters activities. To the extent feasible, provide dates,
  possible audit firms and selection procedures for future audits. Provide specific
  references to the most recent audit. Include the name of the audit firm and the date,
  and attach one copy of the most recent audit for your grant and for your subgrantees.

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SECTION 5. CONTINGENCY PLAN FOR PARTICIPANTS:

Applicants must describe how current, on-board participants will be transferred to new
grantees if a grantee loses all or some of its positions. Such losses may occur if there are
position reductions resulting from swaps, new Census data, or reductions in funding.

The Department will expect states to assist with the transition of national grantees to
ensure a smooth transition for participants. Applicants should specifically identify plans
to:

A. Meeting. Describe how and when a meeting and/or conference call(s) will be held
  with incumbent and new national grantee(s) to discuss the transition process and
  timelines.

B. Communications. Describe how it will ensure that positive communications are
  presented to participants regarding the transition.

C. Complaints. Describe the procedures for alerting the responsible national grantee
  organization when a complain is made to state office regarding the transition.

D. Participants. Describe the procedures for reassuring participants who are concerned
  about the transition process.

E. Records. Describe how it will assist with the turnover of records to the new national
  grantee(s) if necessary.

F. Issues. Describe procedures for reporting issues that cannot be resolved to the
  Department.

By accepting this grant, the applicant agrees to carry out the transition plan, should that
be necessary.

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Attachment II — Budget Information Instructions (https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2006/TEGL30-05_att2.pdf):

ATTACHMENT II

BUDGET INFORMATION INSTRUCTIONS

Part 2 of the proposal should be titled “PART II-PROPOSED PROJECT BUDGET.”
The applicant must prepare the proposed budget using Standard Form (SF) 424A
(available in Adobe Acrobat format at www.doleta.gov/seniors/others_docsSF424apdf
or a comparable format).

Sections A, B, C, and D of the Budget Information Form should include budget estimate
for the entire grant Period. Sections A and B require information on the four basic grant
functional areas: (1) Administration; (2) Local Administration; (3) Participant Wages and
Fringe Benefits; and (4) Other Participant Costs. Costs attributable to these function
areas are described in the regulations. (See also 20 CFR 641.847 – 641.873). Applicants
must ensure that the proportional distribution of the Federal funds among these functional
areas meets the program requirements.

The following instructions are intended to clarify the process of completing the SF-424
grant application and the SF-424A budget form. The current regulations should be
reviewed as well as OW Bulletin No. 00-20, Allocation of Indirect Costs, and OAA
Amendments sections 502(b)(3)-(b)(4). Local Administration includes estimated sums
associated with the administration of state and Local SCSEP project activities including
subgrantees, subcontractors, or other affiliates. (OAA Amendments section
502(b)(1)(R)). Sufficient funding for administrative costs must go to the local levels of
program operation.

CLARIFYING INSTRUCTIONS FOR STANDARD FORM 424

If additional space is needed to complete an item, insert an asterisk and use an extra sheet
of paper. For the most part, this form is self-explanatory. Complete all applicable items.

Item 12. List the counties with the number of authorized positions to be placed in each
one. If the space on the form is not sufficient, please continue on a separate page. This
list must be consistent with the appropriate current individual State Equitable Distribution
plans.

Item 15. The Federal funding for Program Year 2006 for all State applicants is listed in
Attachment V or may be obtained by calling your primary contact.

CLARIFYING INSTRUCTIONS FOR STANDARD FORM 424-A

Section A - Budget Summary

Lines 1 - 4, Columns (a) and (b).

  1

Under Column (a), enter the following:
  Line 1 – “Administration”
  Line 2 – “Local Administration”
  Line 3 – “Participant Wages and Fringe Benefits (PW/FB)”
  Line 4 – “Other Participant Costs (OPC)”

Under Column (b) on Line 1, enter “17.235”.

Lines 1 - 4, Column (c) through (g). Leave Columns (c) and (d) blank. For each line
entry under Column (a), enter in Columns (e) (Federal), (f), (Non-Federal) and (g) the
appropriate amounts of funds needed to support the project for the grant period.

Line 5. Show totals for all columns of the non-Federal funds. The non-Federal share
must be no less than 10 percent of the total cost of the project. The legislative
requirement is found in section 502(c)(1) of the OAA Amendments. Rules regarding
States and non-Federal funds are found in the administrative regulations, 29 CFR Part 97.
Please indicate as a remark (on Line 23) the specific source(s) and amounts (if known) of
any non-Federal funds and include this information in the detailed cost breakout.

Section B – Budget Categories

In the column headings at Line 6 titled “Object Class Categories” (1) through (4), enter
the titles of the grant functional areas (Administration, Local Administration, PW/FB,
and OEC) shown on Lines 1 - 4, Column (a), Section A. For each functional area fill in
the total funds needed (Federal plus non-Federal) by object class categories. The object
class categories are those listed in lines 6(a) through 6(k) including totals.

Lines 6a through 6h. Show the estimated amount (include the combined Federal and
non-Federal share) for each direct object class category under each column used. All
costs to be incurred under contracts or subgrants should be reflected in line 6f
(Contractual). The costs to be incurred under individual contracts or sub-grants must be
properly attributed among the three basic functional areas (i.e., Administration, Local
Administration, PW/FB, and OPC). Under the PW/FB column (Participant Wages and
Fringe Benefits), entries may be made in three object class categories: "Personnel"
(Participant Wages), "Fringe Benefits" (Participant Fringe Benefits), or "Contractual"
(when funds for participant wages and fringe benefits are to be included in contracts or
subgrants).

Line 6i. Show the total of entries made for lines 6a through 6h in each column.

Line 6j. Show the amount of indirect costs. A copy of the current indirect cost rate
agreement must be sent with the application. If it is not available please provide an
explanation and an estimate as to when it will be available.

  2

Line 6k. Enter the totals of the amounts indicated on lines 6i and 6j. For all applications,
the total amount in Column (5), Line 6k, should be the same as the total amount shown in
Section A, Column (g), Line 5.

Line 7. Enter the estimated amount of income, if any, expected to be generated from this
project. Do not add or subtract this amount from the total project amount. Under the
project narrative statement describe the nature and source of such income. Note: Income
generated by SCSEP projects must be used for SCSEP activities.

Section C – Source of Non-Federal Resources

Line 8. Enter amounts of non-Federal resources that will be used in the grant.

  Column (a). On Line (8) Column (a) only, enter "SCSEP" (Senior Community
  Service Employment Program). A breakdown by functional areas is not
  necessary. Use Line (8) for entries under all columns.

  Column (b). Enter the amount of applicant cash and/or in-kind contributions to be
  made.

  Column (c). Enter the State(s) contribution. This requirement does not apply to
  State grantees.

  Column (d). Enter the amount of cash and/or in-kind contributions to be made
  from all other sources.

  Column (e). Enter totals of Columns (b), (c), and (d). The amount under Column
  (e) should be equal to the amount on Line 5, Column (f), Section A.

Line 12. Under each column enter the same figure entered in Line (8).

Section D - Forecasted Cash Needs

Make no entries.

Section E - Budget Estimates of Federal Funds Needed for Balance of Project

Make no entries.

Section F - Other Budget Information

Line 21 - Direct Charges. In the space provided type “A Detailed Cost Breakout is
Attached.”

A Detailed Cost Breakout is required with the Grant Application Package. All applicants
should prepare this and have available for inspection the basis for their estimated costs by

  3

line item (including the detail for the "Other" line item). The cost breakout should reflect
the SF-424A so that totals match for both the form and the detailed breakout. Information
should be presented by line item and category. Applicants are encouraged to describe any
extraordinary item such as planned conferences, travel, and unusual expenses.

It is important that the cost breakout demonstrate how costs are distributed vertically as
well as horizontally, showing costs that occur at the local levels. The detailed cost
breakout should also indicate the specific kind of non-Federal resources; for instance, the
provision of office space or the salaries of project staff.

The applicant may consult with the Federal Project Officer regarding the needed level of
detail. In categorizing costs and their applicability, all sponsors must follow OAA 2000
Section 502(c) and the Regulations at 20 CFR Part 641 Subpart D, sections 641.847 -
641.876. Please also see the discussion of administrative costs in the One-Stop
Comprehensive Financial Management Guide at
http://wdsc.doleta.gov/sga/pdf/FinalTAG_August_02.pdf, pages II-5-3 to II-5-6.

Other considerations: Successful applicants may be expected to attend Department-
sponsored training and should prepare their budgets accordingly. It will also be useful to
budget amounts for training, software and new computers (including Internet access)
related to new reporting requirements. NOTE: Applicants must have current computer
technology and ensure that their organizations have the capability to link to the Internet.
Reporting will be done via the Internet.

When applicants divide costs between the “Administration” and “Other Participant
Costs” Categories for the same cost item (such as a local project director), they should
describe the basis for that division and include mention of any surveys used to determine
the allocations. The Department of Labor reserves the right to require additional
information on any budget line item or cost category.

Line 22 - Indirect Charges. Enter the type of indirect rate (provisional, predetermined,
final, or fixed) that will be in effect during the grant period, and the nature and the
amount of the base to which the rate is applied, and the total indirect charges. Include a
copy of your agency’s approved indirect cost rate agreement. It should cover the entire
grant period. If not, state that a new one will be provided when available.

Applicants that have not previously used an indirect cost rate but wish to do so must
contact the Grant Officer, who will advise the grant applicant of the documents and
materials that must accompany the grant application in support of the request. Where
indirect charges are approved, the terms and conditions relating to the payment of indirect
costs, which are subject to negotiation by the Department, will be specified in the grant
document.

Line 23 – Remarks. Provide any other explanations or comments deemed necessary,
such as specific sources of non-Federal funds. It is also suggested that the words “See
Attached Detailed Cost Breakout” be entered in this section.

  4

5

Attachment III — SF-424 application form and instructions (https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2006/TEGL30-05_att3.pdf):

OMB Approval No. 0348-0043
APPLICATION FOR
FEDERAL ASSISTANCE

2. Date Submitted (mm/dd/yyyy) Applicant Identifier
1. Type of Submission
Application Pre-application
3. Date Received by State (mm/dd/yyyy) State Applicant Identifier
Construction
Non-Construction
Construction
Non-Construction
4. Date Received by Federal Agency
(mm/dd/yyyy)
Federal Identifier
5. APPLICANT INFORMATION
Legal Name: Organizational Unit:
Address (give city, county, state, and zip code): Name and telephone number of the person to be contacted on matters involving this
application (give area code)
6. EMPLOYER IDENTIFICATION NUMBER (EIN): 7. TYPE OF APPLICANT:
(enter appropriate letter in box)
—
A. State I. State Controlled Institution of Higher Learning
B. County J. Private University
8. TYPE OF APPLICATION: C. Municipal K. Indian Tribe
D. Township L. Individual
New Continuation Revision E. Interstate M. Profit Organization
F. Intermunicipal N. Nonprofit
If Revision, enter appropriate letter(s) in box(es): G. Special District O. Public Housing Agency
A. Increase Award B. Decrease Award C. Increase Duration H. Independent School Dist. P. Other
(Specify)
D. Decrease Duration Other (specify): 9. NAME OF FEDERAL AGENCY:
10. CATALOG OF FEDERAL DOMESTIC
ASSISTANCE NUMBER: (xx-yyy)
•
11. DESCRIPTIVE TITLE OF APPLICANT’S PROJECT:
TITLE:
12. AREAS AFFECTED BY PROJECT (cities, counties, states, etc.):
13. PROPOSED PROJECT: 14. CONGRESSIONAL DISTRICTS OF:
Start Date
(mm/dd/yyyy)
Ending Date
(mm/dd/yyyy)
a. Applicant b. Project
15. ESTIMATED FUNDING: 16. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS?
a. YES. THIS PREAPPLICATION/APPLICATION WAS MADE AVAILABLE TO THE
STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON:
DATE (mm/dd/yyyy)
b. NO. PROGRAM IS NOT COVERED BY E.O. 12372
OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW
17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT?
Yes If “Yes,” attach an explanation. No
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION/PREAPPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY
AUTHORIZED BY THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED.
a. Typed Name of Authorized Representative b. Title c. Telephone number
(Include Area Code)
d. Signature of Authorized Representative e. Date Signed (mm/dd/yyyy)
Previous Edition Usable Standard Form 424
(7/97)
Prescribed by OMB Circular A-102

INSTRUCTIONS FOR THE SF-424
Public reporting burden for this collection of information is estimated to average 45 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection
of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including
suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0043),
Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO
THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
This is a standard form used by applicants as a required face sheet for pre-applications and applications submitted for Federal
assistance. It will be used by Federal agencies to obtain applicant certification that States which have established a review and
comment procedure in response to Executive Order 12372 and have selected the program to be included in their process, have been
given an opportunity to review the applicant’s submission.
Item Entry Item Entry

1. Select Type of Submission. 11. Enter a brief descriptive title of the project. If more than one
program is involved, you should append an explanation on a
separate sheet. If appropriate (e.g., construction or real property
projects), attach a map showing project location. For
preapplications, use a separate sheet to provide a summary
description of this project.
2. Date application submitted to Federal agency (or State if
applicable) and applicant’s control number (if applicable).
12. List only the largest political entities affected (e.g., State,
counties, cities).
3. State use only (if applicable). 13. Enter the proposed start date and end date of the project.
4. Enter Date Received by Federal Agency Federal identifier
number: If this application is a continuation or revision to an
existing award, enter the present Federal Identifier number. If for
a new project, leave blank.
14. List the applicant’s Congressional District and any District(s)
affected by the program or project.
5. Enter legal name of applicant, name of primary organizational
unit (including division, if applicable), which will undertake the
assistance activity, enter the organization’s DUNS number
(received from Dun and Bradstreet), enter the complete address
of the applicant including country), and name, telephone number,
email and fax of the person to contact on matters related to this
application.
15. Amount requested or to be contributed during the first
funding/budget period by each contributor. Value of in kind
contributions should be included on appropriate lines as
applicable. If the action will result in a dollar change to an existing
award, indicate only the amount of the change. For decreases,
enclose the amounts in parentheses. If both basic and
supplemental amounts are included, show breakdown on an
attached sheet. For multiple program funding, use totals and
show breakdown using same categories as item 15.
6. Enter Employer Identification Number (EIN) as assigned by the
Internal Revenue Service.
16. Applicants should contact the State Single Point of Contact
(SPOC) for Federal Executive Order 12372 to determine whether
the application is subject to the State intergovernmental review
process.
7. Select the appropriate letter in
the space provided. I. State Controlled
A. State Institution of Higher
B. County Learning
C. Municipal J. Private University
D. Township K. Indian Tribe
E. Interstate L. Individual
F. Inter-municipal M. Profit Organization
G. Special District N. Other (Specify)
H. Independent School O. Not for Profit
District Organization
17. This question applies to the applicant organization, not the
person who signs as the authorized representative. Categories of
debt include delinquent audit disallowances, loans and taxes.
8. Select the type from the following list:
• "New" means a new assistance award.
• “Continuation” means an extension for an additional
funding/budget period for a project with a projected
completion date.
• “Revision” means any change in the Federal
Government’s financial obligation or contingent liability
from an existing obligation. If a revision enter the
appropriate letter:
A. Increase Award B. Decrease Award
C. Increase Duration D. Decrease Duration
18. To be signed by the authorized representative of the applicant. A
copy of the governing body’s authorization for you to sign this
application as official representative must be on file in the
applicant’s office. (Certain Federal agencies may require that this
authorization be submitted as part of the application.)
9. Name of Federal agency from which assistance is being
requested with this application
10. Use the Catalog of Federal Domestic Assistance number and title
of the program under which assistance is requested.

Attachment III — SF-424A budget form and instructions (https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2006/TEGL30-05_att3b.pdf):

BUDGET INFORMATION - Non-Construction Programs OMB Approval No. 0348-0044
SECTION A - BUDGET SUMMARY
Grant Program
Function
Catalog of Federal
Domestic Assistance
Estimated Unobligated Funds New or Revised Budget
or Activity Number Federal Non-Federal Federal Non-Federal Total
(a) (b) (c) (d) (e) (f) (g)
1.
$ $ $ $ $
2.
3.
4.

5. Totals
$ $ $ $ $
SECTION B - BUDGET CATEGORIES
GRANT PROGRAM, FUNCTION OR ACTIVITY Total
(1) (2) (3) (4) (5)
a. Personnel
$ $ $ $ $
b. Fringe Benefits
c. Travel
d. Equipment
e. Supplies
f. Contractual
g. Construction
h. Other
i. Total Direct Charges (sum of 6a-6h)
j. Indirect Charges
k. TOTALS (sum of 6i and 6j)
$ $ $ $ $
7. Program Income $ $ $ $ $
Authorized for Local Reproduction Standard Form 424A (Rev. 7-97)
Previous Edition Usable Prescribed by OMB Circular A-102
6. Object Class Categories
0.00
0.00
0.00
0.00
0.00 0.00 0.00 0.00 0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00 0.00 0.00 0.00 0.00
0.00
0.00 0.00 0.00 0.00 0.00
0.00

SECTION C - NON-FEDERAL RESOURCES
(a) Grant Program (b) Applicant (c) State (d) Other Sources (e) TOTALS

8. $ $ $ $
9.
10.
11.
12. TOTAL (sum of lines 8-11) $ $ $ $
SECTION D - FORECASTED CASH NEEDS
Total for 1st Year 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
13. Federal
$ $ $ $ $
14. Non-Federal
15. TOTAL (sum of lines 13 and 14) $ $ $ $ $
SECTION E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT
(a) Grant Program FUTURE FUNDING PERIODS (Years)
(b) First (c) Second (d) Third (e) Fourth
16. $ $ $ $
17.
18.
19.
20. TOTAL (sum of lines 16-19) $ $ $ $
SECTION F - OTHER BUDGET INFORMATION
21. Direct Charges: 22. Indirect Charges:
23. Remarks:
Authorized for Local Reproduction Standard Form 424A (Rev. 7-97) Page 2
0.00
0.00
0.00
0.00
0.00 0.00 0.00 0.00
0.00
0.00
0.00 0.00 0.00 0.00 0.00
0.00 0.00 0.00 0.00

INSTRUCTIONS FOR THE SF-424A
SF-424A (Rev. 7-97) Page 3
Public reporting burden for this collection of information is estimated to average 180 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0044), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET.
SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
General Instructions
This form is designed so that application can be made for funds
from one or more grant programs. In preparing the budget,
adhere to any existing Federal grantor agency guidelines which
prescribe how and whether budgeted amounts should be
separately shown for different functions or activities within the
program. For some programs, grantor agencies may require
budgets to be separately shown by function or activity. For other
programs, grantor agencies may require a breakdown by function
or activity. Sections A, B, C, and D should include budget
estimates for the whole project except when applying for
assistance which requires Federal authorization in annual or
other funding period increments. In the latter case, Sections A, B,
C, and D should provide the budget for the first budget period
(usually a year) and Section E should present the need for
Federal assistance in the subsequent budget periods. All
applications should contain a breakdown by the object class
categories shown in Lines a-k of Section B.
Section A. Budget Summary Lines 1-4 Columns (a) and (b)
For applications pertaining to a single Federal grant program
(Federal Domestic Assistance Catalog number) and not requiring
a functional or activity breakdown, enter on Line 1 under Column
(a) the Catalog program title and the Catalog number in Column
(b).
For applications pertaining to a single program requiring budget
amounts by multiple functions or activities, enter the name of
each activity or function on each line in Column (a), and enter the
Catalog number in Column (b). For applications pertaining to
multiple programs where none of the programs require a
breakdown by function or activity, enter the Catalog program title
on each line in Column (a) and the respective Catalog number on
each line in Column (b).
For applications pertaining to multiple programs where one or
more programs require a breakdown by function or activity,
prepare a separate sheet for each program requiring the
breakdown. Additional sheets should be used when one form
does not provide adequate space for all breakdown of data
required. However, when more than one sheet is used, the first
page should provide the summary totals by programs.
Lines 1-4, Columns (c) through (g)
For new applications, leave Column (c) and (d) blank. For each
line entry in Columns (a) and (b), enter in Columns (e), (f), and
(g) the appropriate amounts of funds needed to support the
project for the first funding period (usually a year).
For continuing grant program applications, submit these forms
before the end of each funding period as required by the grantor
agency. Enter in Columns (c) and (d) the estimated amounts of
funds which will remain unobligated at the end of the grant
funding period only if the Federal grantor agency instructions
provide for this. Otherwise, leave these columns blank. Enter in
columns (e) and (f) the amounts of funds needed for the
upcoming period. The amount(s) in Column (g) should be the
sum of amounts in Columns (e) and (f).
For supplemental grants and changes to existing grants, do not
use Columns (c) and (d). Enter in Column (e) the amount of the
increase or decrease of Federal funds and enter in Column (f) the
amount of the increase or decrease of non-Federal funds. In
Column (g) enter the new total budgeted amount (Federal and
non-Federal) which includes the total previous authorized
budgeted amounts plus or minus, as appropriate, the amounts
shown in Columns (e) and (f). The amount(s) in Column (g)
should not equal the sum of amounts in Columns (e) and (f).
Line 5 - Show the totals for all columns used.
Section B Budget Categories
In the column headings (1) through (4), enter the titles of the
same programs, functions, and activities shown on Lines 1-4,
Column (a), Section A. When additional sheets are prepared for
Section A, provide similar column headings on each sheet. For
each program, function or activity, fill in the total requirements for
funds (both Federal and non-Federal) by object class categories.
Line 6a-i - Show the totals of Lines 6a to 6h in each column.
Line 6j - Show the amount of indirect cost.
Line 6k - Enter the total of amounts on Lines 6i and 6j. For all
applications for new grants and continuation grants the total
amount in column (5), Line 6k, should be the same as the total
amount shown in Section A, Column (g), Line 5. For
supplemental grants and changes to grants, the total amount of
the increase or decrease as shown in Columns (1)-(4), Line 6k
should be the same as the sum of the amounts in Section A,
Columns (e) and (f) on Line 5.
Line 7 - Enter the estimated amount of income, if any, expected
to be generated from this project. Do not add or subtract this
amount from the total project amount, Show under the program

INSTRUCTIONS FOR THE SF-424A (continued)
SF-424A (Rev. 7-97) Page 4
narrative statement the nature and source of income. The
estimated amount of program income may be considered by the
Federal grantor agency in determining the total amount of the
grant.
Section C. Non-Federal Resources
Lines 8-11 Enter amounts of non-Federal resources that will be
used on the grant. If in-kind contributions are included, provide a
brief explanation on a separate sheet.
Column (a) - Enter the program titles identical to
Column (a), Section A. A breakdown by function or
activity is not necessary.
Column (b) - Enter the contribution to be made by the
applicant.
Column (c) - Enter the amount of the State’s cash and
in-kind contribution if the applicant is not a State or
State agency. Applicants which are a State or State
agencies should leave this column blank.
Column (d) - Enter the amount of cash and in-kind
contributions to be made from all other sources.
Column (e) - Enter totals of Columns (b), (c), and (d).
Line 12 - Enter the total for each of Columns (b)-(e). The amount
in Column (e) should be equal to the amount on Line 5, Column
(f), Section A.
Section D. Forecasted Cash Needs
Line 13 - Enter the amount of cash needed by quarter from the
grantor agency during the first year.
Line 14 - Enter the amount of cash from all other sources needed
by quarter during the first year.
Line 15 - Enter the totals of amounts on Lines 13 and 14.
Section E. Budget Estimates of Federal Funds Needed for
Balance of the Project
Lines 16-19 - Enter in Column (a) the same grant program titles
shown in Column (a), Section A. A breakdown by function or
activity is not necessary. For new applications and continuation
grant applications, enter in the proper columns amounts of Federal
funds which will be needed to complete the program or project over
the succeeding funding periods (usually in years). This section
need not be completed for revisions (amendments, changes, or
supplements) to funds for the current year of existing grants.
If more than four lines are needed to list the program titles, submit
additional schedules as necessary.
Line 20 - Enter the total for each of the Columns (b)-(e). When
additional schedules are prepared for this Section, annotate
accordingly and show the overall totals on this line.
Section F. Other Budget Information
Line 21 - Use this space to explain amounts for individual direct
object class cost categories that may appear to be out of the
ordinary or to explain the details as required by the Federal grantor
agency.
Line 22 - Enter the type of indirect rate (provisional, predetermined,
final or fixed) that will be in effect during the funding period, the
estimated amount of the base to which the rate is applied, and the
total indirect expense.
Line 23 - Provide any other explanations or comments deemed
necessary.

Attachment IV — Assurances and Certifications Notice (https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2006/TEGL30-05_att4.pdf):

ATTACHMENT IV

  ASSURANCES AND CERTIFICATIONS NOTICE

THE GRANT CONDITIONS AND CLAUSES WILL BE PROVIDED TO GRANTEES
BY THE DIVISION OF FEDERAL ASSISTANCE (GRANT OFFICER) ALONG
WITH A GRANT SIGNATURE SHEET AND PACKAGE FOR THE GRANTEE’S
SIGNATORY OFFICIAL PRIOR TO JULY 1, 2006. SHOULD THERE BE ANY
INCONSISTENCY BETWEEN THE CONDITIONS AND THE GRANTEE'S
PROPOSAL, THE CONDITIONS SHALL GOVERN. FURTHER, IF THERE
SHOULD BE SUCH INCONSISTENCY BETWEEN THE CONDITIONS AND THE
SPECIAL CLAUSES, THE SPECIAL CLAUSES SHALL GOVERN.

Attachment V — General Special Clauses (https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2006/TEGL30-05_att5.pdf):

ATTACHMENT V

GENERAL SPECIAL CLAUSES

  (1) Website contact information must be updated on a regular basis, as necessary.
  (2) SCSEP reports must be submitted accurately and on a timely basis.
  (3) Attendance is required at any significant training to be held during the
  program year.
  (4) Any grantee that did not meet the 20 percent performance goal for
  unsubsidized placements in PY 2004 must attach a corrective action plan
  unless that applicant has already achieved these goals in PY 2005.
  (5) Workers Compensation coverage is required at all times during a participant’s
  training, even when co-enrolled in the 502(e) private employment projects.
  (OAA Amendments § 507)
  (6) Any grantees that have not arranged for Internet access for all local persons
  who have data entry responsibilities in 2005 must do so 2006. This migration
  will require a high-speed Internet connection for all DCS users.
  (7) Any grantee that fails to submit data or submits insufficient data will be held
  to the national baseline for such measures.

Attachment VI — Authorized Positions and Funding (https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2006/TEGL30-05_att6.pdf):

USDOL/ETA
Older Americans Program
PY 2006 vs PY 2005 Allotments, for State Agencies

PY 2006 Allotments
State Pos Dollars
Total 13,306 $95,174,569
Alabama 224 1,599,628
Alaska 258 1,846,267
Arizona 161 1,148,632
Arkansas 220 1,571,441
California 1,035 7,406,208
Colorado 122 873,806
Connecticut 132 944,274
Delaware 258 1,846,267
District of Columbia 70 500,324
Florida 712 5,094,851
Georgia 268 1,916,735
Hawaii 258 1,846,267
Idaho 64 459,661
Illinois 470 3,361,333
Indiana 316 2,262,029
Iowa 155 1,106,350
Kansas 123 880,852
Kentucky 230 1,641,909
Louisiana 204 1,458,692
Maine 75 535,558
Maryland 166 1,190,913
Massachusetts 263 1,881,501
Michigan 403 2,882,149
Minnesota 287 2,050,624
Mississippi 150 1,071,117
Missouri 299 2,135,186
Montana 76 542,605
Nebraska 93 662,401
Nevada 64 459,661
New Hampshire 64 459,661
New Jersey 341 2,438,199
New Mexico 68 486,230
New York 798 5,707,924
North Carolina 316 2,262,029
North Dakota 73 521,465
Ohio 527 3,770,049
Oklahoma 194 1,388,224
Oregon 177 1,268,428
Pennsylvania 646 4,622,713
Puerto Rico 166 1,183,866
Rhode Island 65 465,091
South Carolina 165 1,176,819
South Dakota 84 598,979
Tennessee 246 1,761,705
Texas 670 4,791,837
Utah 81 577,839
Vermont 67 479,183
Virginia 262 1,874,454
Washington 178 1,275,475
West Virginia 136 972,461
Wisconsin 309 2,212,702
Wyoming 64 459,661
State Total 12,853 91,932,235
American Samoa 136 972,700
Guam 136 972,700
Northern Marianas 45 324,234
Virgin Islands 136 972,700
Terr Total 453 3,242,334