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2017 senior employment program instructions
Summary ETA gave Senior Community Service Employment Program grantees the 2017 application, allotment and submission instructions, with funding tables and forms in four attachments. This letter rescinded TEGL 18-15 and its first four changes. TEGL 17-17 later expressly rescinded this letter on June 13, 2018.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 28-16
Date issued
June 23, 2017
Status
Rescinded
TEGL 17-17 expressly rescinded this letter on June 13, 2018; ETA lists it Canceled. Its PDF printed an expiration date of June 30, 2018.
Status last verified October 24, 2026
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About this page: The full text below is the official document from U.S. Department of Labor, Employment and Training Administration (ETA). Ezel adds the plain-English summary and tracks the document's status. The official source linked on this page is authoritative for any reliance.
CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION SCSEP
ADVISORY SYSTEM CORRESPONDENCE SYMBOL
U.S. DEPARTMENT OF LABOR OWI
Washington, D.C. 20210 DATE
June 23, 2017
ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 28-16
TO: SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM (SCSEP)
GRANTEES
FROM: BYRON ZUIDEMA /s/
Deputy Assistant Secretary
SUBJECT: Program Year (PY) 2017 Planning Instructions and Allotments for SCSEP
State, Territorial, and National Grantees
1. Purpose. This Training and Employment Guidance Letter (TEGL) provides current SCSEP
state, territorial, and national grantees with the application instructions, allocations, and the
process and procedures for the PY 2017 grant submission.
2. References.
Older Americans Act Reauthorization Act of 2016, (Pub. L. 114-144), April 19, 2016;
Consolidated Appropriations Act, 2017 (Pub. L. 115-31);
TEGL 22-16, 2017 Federal Poverty Guidelines for Senior Community Service
Employment Program (SCSEP) Grants (March 8, 2017);
2006 Older Americans Act Amendments (OAA), (Pub. L. 109-365), 42 U.S.C. 3056 et
seq;
SCSEP Final Rule, 20 CFR 641 (September 1, 2010);
TEGL 17-16, Infrastructure Funding of the One-Stop Delivery System (January 18,
2017);
TEGL 12-06, Revised Income Inclusions and Exclusions and Procedures for Determining
Senior Community Service Employment Program (SCSEP) Eligibility (December 28,
2006);
Office of Management and Budget (OMB) CFR Chapter II, Part 200, et al. Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards; Final Rule (December 26, 2013);
Department of Labor (DOL) CFR Chapter II, Part 2900 et al. Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (December
26, 2013);
TEGL No. 15-14, Implementation of the New Uniform Guidance Regulations (December
19, 2014);
Priority of Service for Covered Persons: Final Rule, 20 CFR Part 1010, (December 19,
2008);
RESCISSIONS EXPIRATION DATE
TEGL 18-15 AND 18-15 Changes 1-4 June 30, 2018
TEGL 10-09, Implementing Priority of Service for Veterans and Eligible Spouses in all
Qualified Job Training Programs Funded in whole or in part by the U.S. Department of
Labor (DOL) (November 10, 2009);
Training and Employment Notice 15-10, Protocol for Implementing Priority of Service
for Veterans and Eligible Spouses in all Qualified Job Training Programs Funded in
whole or in part by the U.S. Department of Labor (DOL) (November 10, 2010);
Jobs for Veterans Act (JVA) (Pub. L. 107-288);
Workforce Innovation and Opportunity Act (WIOA), (Pub. L. 113-128), Sec. 121,
Funding of One-Stop Infrastructure; and
SCSEP Performance Data Collection Approval (Office of Management and Budget No.
1205-0040).
3. Background. SCSEP funds are allocated by a formula set forth in Section 506 of the OAA,
and operate on a PY basis, from July 1 through the following June 30. Awards are renewed
annually for all grants. The national non-profit organizations compete for the awards every 4
years (subject to annual appropriations), with an optional 1-year extension. The Employment
and Training Administration (ETA) releases grant planning guidance each year to provide
funding and authorized position amounts and to assist SCSEP grantees in preparing their
budgets and document submissions for the annual OAA Title V appropriation.
4. Overall Approach. ETA asks grantees to submit an SF-424, an SF-424A with a detailed
budget narrative, a report on service to minorities, signed programmatic assurances and an
updated SCSEP organizational chart annually. This year, ETA is also requesting copies of
current Individual Durational Limit (IDL) policies and procedures; termination policies and
procedures; and grievance policies and procedures. Grantees must provide their policies and
procedures as attachments to the program narrative portion of the PY 2017 document
submission. Grantees are reminded to factor the infrastructure costs that are governed by
WIOA section 121(h) into their budgets. Grantees should also include staff travel costs to
attend a SCSEP event sponsored by the national office during PY 2017 in their budget.
Grantees must submit the required documents by June 30, 2017.
5. Notice of Award (NOA). The Department will issue NOA with new grant numbers and
allocation amounts to the SCSEP grantees for PY 2017.
6. PY 2017 Program Allotments. See Attachment A for funding amounts and authorized
positions for PY 2017. The allotments reflect reservations for program integrity and
evaluation activities under the Consolidated Appropriations Act, 2017, Pub. L. 115-31.
7. Action Requested. Grantees must submit the following documentation:
a. SF-424 http://apply07.grants.gov/apply/forms/sample/SF424_2_1-V2.1.pdf;
b. SF-424A http://apply07.grants.gov/apply/forms/sample/SF424A-V1.0.pdf;
c. Detailed Budget Narrative;
d. Program Narrative (including policies and procedures for IDL, termination and
grievance); and
e. Optional Special Requests (as applicable).
Please submit all documents to [email protected] on or before June 30, 2017.
8. Inquiries. Please direct questions to the appropriate Federal Project Officer.
9. Attachments.
Attachment A: Funding Allocations and Authorized Positions
Attachment B: Program Narrative
Attachment C: Programmatic Assurances
Attachment D: Optional Special Requests
Attachment (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2017/TEGL_28-16_Attachment_A_Acc.pdf)
Attachment A-1
USDOL/ETA
Senior Community Service Employment Program
PY 2017 Authorized Positions and Funding*
for State Agencies and Territories, by State
States Positions Dollars
State Agencies
Alabama 151 $1,463,181
Alaska 174 1,688,782
Arizona 108 1,050,655
Arkansas 148 1,437,398
California 699 6,774,464
Colorado 82 799,271
Connecticut 89 863,729
Delaware 174 1,688,782
District of Col 47 457,647
Florida 481 4,660,264
Georgia 181 1,753,239
Hawaii 174 1,688,782
Idaho 43 420,453
Illinois 317 3,074,614
Indiana 213 2,069,081
Iowa 104 1,011,980
Kansas 83 805,717
Kentucky 155 1,501,856
Louisiana 138 1,334,266
Maine 51 489,875
Maryland 112 1,089,329
Massachusetts 177 1,721,010
Michigan 272 2,636,304
Minnesota 193 1,875,708
Mississippi 101 979,752
Missouri 201 1,953,057
Montana 51 496,322
Nebraska 62 605,899
Nevada 43 420,453
New Hampshire 43 420,453
New Jersey 230 2,230,223
New Mexico 46 444,755
New York 538 5,221,043
North Carolina 213 2,069,081
North Dakota 49 476,984
Ohio 356 3,448,467
Oklahoma 131 1,269,810
Oregon 120 1,160,232
Pennsylvania 436 4,228,401
Puerto Rico 112 1,082,883
Rhode Island 44 425,419
South Carolina 111 1,076,437
South Dakota 56 547,887
Tennessee 166 1,611,433
Texas 452 4,383,098
Utah 55 528,550
Vermont 45 438,310
Virginia 177 1,714,565
Washington 120 1,166,678
West Virginia 92 889,511
Wisconsin 209 2,023,960
Wyoming 43 420,453
State Agencies Total 8,668 $84,090,503
Territories
American Samoa 92 893,250
Guam 92 893,250
Northern Marianas 31 297,750
Virgin Islands 92 893,250
Territories Total 307 $2,977,500
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
U. S. Department of Labor / Employment & Training Administration Attachment A-2
Senior Community Service Employment Program
PY 2017 Authorized Positions* for Non-Minority National Sponsors, by State
State AARP ABLE ANPPM ES EW GII Mature NAPCA NCBA NCOA NOWCC NULI OPERABLE SER SSAI TWP A4TD Total
Alabama 0 0 0 181 0 0 0 0 0 0 0 0 0 0 409 0 0 590
Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Arizona 0 0 146 165 0 0 0 0 0 0 0 0 0 0 0 0 0 311
Arkansas 188 0 0 0 0 0 0 0 392 0 0 0 0 0 0 0 0 580
California 0 0 592 0 0 0 0 441 0 370 205 0 0 819 0 0 0 2,427
Colorado 145 0 0 0 0 0 0 0 0 0 0 0 0 177 0 0 0 322
Connecticut 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 350 0 350
Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
District of Col 0 0 55 0 0 0 0 0 128 0 0 0 0 0 0 0 0 183
Florida 1,118 0 0 0 0 0 0 0 358 0 0 403 0 0 0 0 0 1,879
Georgia 214 0 0 0 0 0 0 0 0 492 0 0 0 0 0 0 0 706
Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Idaho 0 0 0 0 153 0 0 0 0 0 0 0 0 0 0 0 0 153
Illinois 0 119 0 172 0 81 0 356 91 0 0 0 0 0 359 0 0 1,178
Indiana 199 63 0 0 0 383 0 0 0 0 0 0 0 0 189 0 0 834
Iowa 147 185 0 0 0 0 0 0 0 0 0 0 0 0 76 0 0 408
Kansas 0 0 0 0 0 0 0 0 0 0 0 0 0 314 0 0 0 314
Kentucky 0 0 0 0 0 267 0 0 0 217 0 119 0 0 0 0 0 603
Louisiana 0 0 487 0 0 0 0 0 0 0 0 0 0 0 0 0 0 487
Maine 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 196 196
Maryland 0 0 0 0 0 0 0 0 0 0 0 0 0 0 438 0 0 438
Massachusetts 0 0 0 0 0 0 0 0 0 0 0 0 344 0 308 0 0 652
Michigan 0 0 0 0 0 0 0 0 792 0 0 221 0 0 0 0 0 1,013
Minnesota 0 0 0 0 188 0 0 0 0 0 0 0 0 0 552 0 0 740
Mississippi 0 0 0 0 0 0 0 0 165 0 0 0 0 0 228 0 0 393
Missouri 259 0 0 0 0 169 0 0 223 0 0 0 0 115 0 0 0 766
Montana 0 0 0 0 198 0 0 0 0 0 0 0 0 0 0 0 0 198
Nebraska 0 236 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 236
Nevada 156 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 156
New Hampshire 0 0 0 0 0 0 0 0 0 0 0 0 153 0 0 0 0 153
New Jersey 0 0 0 296 0 0 0 0 0 380 0 224 0 0 0 0 0 900
New Mexico 0 0 0 0 0 153 0 0 0 0 0 0 0 0 0 0 0 153
New York 0 0 0 219 0 0 0 91 0 211 0 292 0 0 513 293 428 2,047
North Carolina 0 0 0 0 0 0 0 0 177 210 0 0 0 0 446 0 0 833
North Dakota 0 0 0 0 191 0 0 0 0 0 0 0 0 0 0 0 0 191
Ohio 254 0 0 132 0 249 466 0 141 147 0 0 0 0 0 0 0 1,389
Oklahoma 0 0 0 383 0 0 0 0 0 0 0 0 0 0 0 0 0 383
Oregon 0 0 0 468 0 0 0 0 0 0 0 0 0 0 0 0 0 468
Pennsylvania 336 0 120 0 0 0 0 0 0 545 0 155 0 0 0 347 166 1,669
Puerto Rico 166 0 0 0 0 0 0 0 0 272 0 0 0 0 0 0 0 438
Rhode Island 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 169 0 169
South Carolina 0 0 0 0 0 434 0 0 0 0 0 0 0 0 0 0 0 434
South Dakota 0 0 0 0 198 0 0 0 0 0 0 0 0 0 0 0 0 198
Tennessee 0 0 0 0 0 0 0 0 0 149 0 0 0 0 502 0 0 651
Texas 1,004 0 0 0 0 0 0 0 0 0 0 0 0 310 399 0 0 1,713
Utah 0 0 0 212 0 0 0 0 0 0 0 0 0 0 0 0 0 212
Vermont 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 174 174
Virginia 217 0 0 0 0 255 0 0 0 201 0 0 0 0 0 0 0 673
Washington 249 0 0 0 0 164 0 0 0 0 0 0 0 0 0 0 0 413
West Virginia 0 0 0 0 0 0 0 0 0 358 0 0 0 0 0 0 0 358
Wisconsin 0 0 0 0 0 0 0 0 0 0 0 0 0 560 230 0 0 790
Wyoming 0 0 0 0 153 0 0 0 0 0 0 0 0 0 0 0 0 153
Total 4,652 603 1,400 2,228 1,081 2,155 466 888 2,467 3,552 205 1,414 497 2,295 4,649 1,159 964 30,675
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
U. S. Department of Labor / Employment & Training Administration Attachment A-3
Senior Community Service Employment Program
PY 2017 Authorized Funding* for Non-Minority National Sponsors, by State
State AARP ABLE ANPPM ES EW GII Mature NAPCA NCBA NCOA NOWCC NULI OPERABLE SER SSAI TWP A4TD Total
Alabama $0 $0 $0 $1,755,860 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,967,662 $0 $0 $5,723,522
Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Arizona 0 0 1,414,650 1,598,749 0 0 0 0 0 0 0 0 0 0 0 0 0 3,013,399
Arkansas 1,823,837 0 0 0 0 0 0 0 3,802,895 0 0 0 0 0 0 0 0 5,626,732
California 0 0 5,741,779 0 0 0 0 4,277,238 0 3,588,612 1,988,285 0 0 7,943,441 0 0 0 23,539,355
Colorado 1,406,362 0 0 0 0 0 0 0 0 0 0 0 0 1,716,732 0 0 0 3,123,094
Connecticut 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,394,107 0 3,394,107
Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
District of Col 0 0 533,315 0 0 0 0 0 1,241,170 0 0 0 0 0 0 0 0 1,774,485
Florida 10,842,251 0 0 0 0 0 0 0 3,471,848 0 0 3,908,253 0 0 0 0 0 18,222,352
Georgia 2,075,220 0 0 0 0 0 0 0 0 4,771,067 0 0 0 0 0 0 0 6,846,287
Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Idaho 0 0 0 0 1,487,539 0 0 0 0 0 0 0 0 0 0 0 0 1,487,539
Illinois 0 1,154,410 0 1,668,558 0 785,775 0 3,453,528 882,784 0 0 0 0 0 3,482,631 0 0 11,427,686
Indiana 1,929,202 610,753 0 0 0 3,712,988 0 0 0 0 0 0 0 0 1,832,258 0 0 8,085,201
Iowa 1,425,139 1,793,543 0 0 0 0 0 0 0 0 0 0 0 0 736,807 0 0 3,955,489
Kansas 0 0 0 0 0 0 0 0 0 0 0 0 0 3,045,663 0 0 0 3,045,663
Kentucky 0 0 0 0 0 2,591,439 0 0 0 2,106,150 0 1,154,986 0 0 0 0 0 5,852,575
Louisiana 0 0 4,723,357 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,723,357
Maine 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,903,539 1,903,539
Maryland 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,245,860 0 0 4,245,860
Massachusetts 0 0 0 0 0 0 0 0 0 0 0 0 3,336,388 0 2,987,232 0 0 6,323,620
Michigan 0 0 0 0 0 0 0 0 7,683,434 0 0 2,143,988 0 0 0 0 0 9,827,422
Minnesota 0 0 0 0 1,822,933 0 0 0 0 0 0 0 0 0 5,352,440 0 0 7,175,373
Mississippi 0 0 0 0 0 0 0 0 1,598,392 0 0 0 0 0 2,208,686 0 0 3,807,078
Missouri 2,511,227 0 0 0 0 1,638,600 0 0 2,162,177 0 0 0 0 1,115,024 0 0 0 7,427,028
Montana 0 0 0 0 1,922,897 0 0 0 0 0 0 0 0 0 0 0 0 1,922,897
Nebraska 0 2,284,247 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,284,247
Nevada 1,516,379 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,516,379
New Hampshire 0 0 0 0 0 0 0 0 0 0 0 0 1,487,539 0 0 0 0 1,487,539
New Jersey 0 0 0 2,871,354 0 0 0 0 0 3,686,198 0 2,172,916 0 0 0 0 0 8,730,468
New Mexico 0 0 0 0 0 1,487,539 0 0 0 0 0 0 0 0 0 0 0 1,487,539
New York 0 0 0 2,124,191 0 0 0 882,654 0 2,046,595 0 2,832,254 0 0 4,975,844 2,841,954 4,151,386 19,854,878
North Carolina 0 0 0 0 0 0 0 0 1,716,613 2,036,659 0 0 0 0 4,325,476 0 0 8,078,748
North Dakota 0 0 0 0 1,851,918 0 0 0 0 0 0 0 0 0 0 0 0 1,851,918
Ohio 2,462,599 0 0 1,279,776 0 2,414,122 4,517,996 0 1,367,033 1,425,205 0 0 0 0 0 0 0 13,466,731
Oklahoma 0 0 0 3,710,288 0 0 0 0 0 0 0 0 0 0 0 0 0 3,710,288
Oregon 0 0 0 4,542,683 0 0 0 0 0 0 0 0 0 0 0 0 0 4,542,683
Pennsylvania 3,259,292 0 1,164,033 0 0 0 0 0 0 5,286,650 0 1,503,543 0 0 0 3,365,995 1,610,246 16,189,759
Puerto Rico 1,609,162 0 0 0 0 0 0 0 0 2,636,698 0 0 0 0 0 0 0 4,245,860
Rhode Island 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,638,979 0 1,638,979
South Carolina 0 0 0 0 0 4,207,144 0 0 0 0 0 0 0 0 0 0 0 4,207,144
South Dakota 0 0 0 0 1,916,444 0 0 0 0 0 0 0 0 0 0 0 0 1,916,444
Tennessee 0 0 0 0 0 0 0 0 0 1,444,388 0 0 0 0 4,866,327 0 0 6,310,715
Texas 9,734,746 0 0 0 0 0 0 0 0 0 0 0 0 3,005,748 3,868,689 0 0 16,609,183
Utah 0 0 0 2,058,403 0 0 0 0 0 0 0 0 0 0 0 0 0 2,058,403
Vermont 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,690,601 1,690,601
Virginia 2,103,466 0 0 0 0 2,471,815 0 0 0 1,948,372 0 0 0 0 0 0 0 6,523,653
Washington 2,415,909 0 0 0 0 1,591,201 0 0 0 0 0 0 0 0 0 0 0 4,007,110
West Virginia 0 0 0 0 0 0 0 0 0 3,471,538 0 0 0 0 0 0 0 3,471,538
Wisconsin 0 0 0 0 0 0 0 0 0 0 0 0 0 5,433,969 2,231,808 0 0 7,665,777
Wyoming 0 0 0 0 1,487,539 0 0 0 0 0 0 0 0 0 0 0 0 1,487,539
Total 45,114,791 5,842,953 13,577,134 21,609,862 10,489,270 20,900,623 4,517,996 8,613,420 23,926,346 34,448,132 1,988,285 13,715,940 4,823,927 22,260,577 45,081,720 11,241,035 9,355,772 297,507,783
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
Attachment A-4
U. S. Department of Labor / Employment & Training Administration
Senior Community Service Employment Program
PY 2017 Authorized Positions* for Minority National Sponsors, by State
State IID NAPCA NICOA Total
Alabama 0 0 0 0
Alaska 0 0 0 0
Arizona 0 0 116 116
Arkansas 46 0 0 46
California 0 205 34 239
Colorado 0 0 0 0
Connecticut 0 0 0 0
Delaware 0 0 0 0
District of Col 0 0 0 0
Florida 0 0 0 0
Georgia 0 0 0 0
Hawaii 0 0 0 0
Idaho 0 0 0 0
Illinois 0 61 0 61
Indiana 0 0 0 0
Iowa 0 0 0 0
Kansas 0 0 0 0
Kentucky 0 0 0 0
Louisiana 90 0 0 90
Maine 0 0 0 0
Maryland 0 0 0 0
Massachusetts 0 73 0 73
Michigan 0 0 0 0
Minnesota 0 0 19 19
Mississippi 37 0 0 37
Missouri 0 0 0 0
Montana 0 0 0 0
Nebraska 0 0 0 0
Nevada 0 0 0 0
New Hampshire 0 0 0 0
New Jersey 0 0 0 0
New Mexico 0 0 37 37
New York 0 57 0 57
North Carolina 0 0 0 0
North Dakota 0 0 14 14
Ohio 0 0 0 0
Oklahoma 0 0 88 88
Oregon 0 0 0 0
Pennsylvania 0 53 0 53
Puerto Rico 0 0 0 0
Rhode Island 0 0 0 0
South Carolina 0 0 0 0
South Dakota 0 0 31 31
Tennessee 0 0 0 0
Texas 32 55 0 87
Utah 0 0 0 0
Vermont 0 0 0 0
Virginia 0 0 0 0
Washington 0 56 0 56
West Virginia 0 0 0 0
Wisconsin 0 0 17 17
Wyoming 0 0 0 0
Total 205 560 356 1,121
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
Attachment A-5
U. S. Department of Labor / Employment & Training Administration
Senior Community Service Employment Program
PY 2017 Authorized Funding* for Minority National Sponsors, by State
State IID NAPCA NICOA Total
Alabama $0 $0 $0 $0
Alaska 0 0 0 0
Arizona 0 0 1,125,253 1,125,253
Arkansas 446,221 0 0 446,221
California 0 1,988,594 329,816 2,318,410
Colorado 0 0 0 0
Connecticut 0 0 0 0
Delaware 0 0 0 0
District of Col 0 0 0 0
Florida 0 0 0 0
Georgia 0 0 0 0
Hawaii 0 0 0 0
Idaho 0 0 0 0
Illinois 0 591,728 0 591,728
Indiana 0 0 0 0
Iowa 0 0 0 0
Kansas 0 0 0 0
Kentucky 0 0 0 0
Louisiana 873,041 0 0 873,041
Maine 0 0 0 0
Maryland 0 0 0 0
Massachusetts 0 708,134 0 708,134
Michigan 0 0 0 0
Minnesota 0 0 184,309 184,309
Mississippi 358,917 0 0 358,917
Missouri 0 0 0 0
Montana 0 0 0 0
Nebraska 0 0 0 0
Nevada 0 0 0 0
New Hampshire 0 0 0 0
New Jersey 0 0 0 0
New Mexico 0 0 358,917 358,917
New York 0 552,926 0 552,926
North Carolina 0 0 0 0
North Dakota 0 0 135,806 135,806
Ohio 0 0 0 0
Oklahoma 0 0 853,640 853,640
Oregon 0 0 0 0
Pennsylvania 0 514,124 0 514,124
Puerto Rico 0 0 0 0
Rhode Island 0 0 0 0
South Carolina 0 0 0 0
South Dakota 0 0 300,714 300,714
Tennessee 0 0 0 0
Texas 310,415 533,525 0 843,940
Utah 0 0 0 0
Vermont 0 0 0 0
Virginia 0 0 0 0
Washington 0 543,226 0 543,226
West Virginia 0 0 0 0
Wisconsin 0 0 164,908 164,908
Wyoming 0 0 0 0
Total 1,988,594 5,432,257 3,453,363 10,874,214
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
Attachment (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2017/TEGL_28-16_Attachment_B_Acc.pdf)
ATTACHMENT B
PROGRAM NARRATIVE INSTRUCTIONS FOR PY 2017 FUNDS
All grantees must provide a narrative that covers the following areas (items can be provided as a
PDF attachment(s)):
A. Individual Durational Limit (IDL) Policy and Procedures. ETA is requesting that
grantees submit copies of their IDL policies and procedures. This submission must include the
grantees’ currently-approved IDL policy and indicate whether they intend to continue with this
policy. Grantees must inform participants of their IDLs at enrollment and notify participants
when their IDL is imminent. Procedures should outline the steps grantees take to communicate
with participants about their IDLs, the timeline for this communication, and the activities the
grantee will undertake to prepare participants for their exit date. If a grantee wants to change its
IDL policy, it must follow the instructions in Attachment D-1 of this TEGL.
B. Termination Policy and Procedures. 20 CFR 641.580 (a)-(i) addresses circumstances by
which a grantee may terminate participants from SCSEP. As described in 20 CFR 641.580 (g)
grantees must “provide each participant at the time of enrollment with a written copy of its
policies for terminating a participant for cause or otherwise, and must verbally review those
policies with each participant”.
Grantees must submit:
(a) a copy of their current termination policies and procedures; and
(b) a copy of their previously approved “for cause” termination policies, if applicable.
These policies will remain in effect until further notice. 20 CFR 641.580 (d) requires grantees to
obtain the Department’s approval for “for cause” termination policies. ETA will review “for
cause” termination policies during PY 2017 and may request additional revisions; ETA will
notify grantees once we have approved the policies. Note that other than the “for cause”
termination policies, all other termination policies do not require ETA approval. If necessary,
ETA will provide technical assistance for those other termination policies, but will not request
additional revisions for ETA approval as it does with the “for cause” termination policy.
C. Grievance Policy and Procedures. Grantees are required by 20 CFR 641.910 to establish
grievance procedures for handling applicant, participant, sub-recipient, and employee
complaints. Grantees should submit a copy of their current written grievance policy and
procedures as an attachment. Additionally, in this narrative, grantees should describe when and
how the policy and procedures are conveyed to applicants, participants, and employees. ETA
will not issue an approval for this policy, but will provide technical assistance, if required.
D. Service to Minorities (OAA Title V, Section 515, as reauthorized Pub. L. 114-144 (April
19, 2016). The minority report does not have participation and enrollment data for three
overseas territories and the U.S. Virgin Islands; these four grantees will answer the questions
about their outcomes only. The remaining grantees must describe efforts to serve individuals
from minority populations. Using the PY 2015 SCSEP Minority Report and SPARQ data for PY
2016, grantees must describe:
(a) any significant disparities in enrollment levels or outcomes for minority individuals
during PYs 2015 and 2016;
(b) the factors that may have caused these disparities in enrollment and outcomes; and
(c) the steps the grantee has taken and will take to address any under-service or disparities in
outcomes for minorities.
E. Organizational Structure, Monitoring and Audits (Uniform Administrative Guidance 2
CFR 200). Grantees must describe their SCSEP organizational structure, including:
(a) An identification of the grant’s key staff, including their primary responsibilities and the
amount of time they are assigned to the grant.
(b) An organizational chart depicting key SCSEP staff and the time allocated on the grant
(may be an attachment), and indicating whether the grantee has sub-recipients or local
affiliates implementing the grant. If the grantee has sub-recipients or local affiliates,
include a table with their names, locations, the number of authorized positions for which
they are responsible, and their experience (if any) in implementing SCSEP.
(c) A description of how the grantee ensures that policies, procedures and other important
information are communicated and implemented throughout the program.
B-2
Attachment (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2017/TEGL_28-16_Attachment_C_Acc.pdf)
ATTACHMENT C
PROGRAMMATIC ASSURANCES FOR PY 2017 FUNDS
You must certify that you will conform to these assurances throughout the period of the grant by
checking each of the assurances below. These assurances apply fully to any sub-recipient, local
project, or grantee staff involved in the delivery of services.
You agree to:
Recruitment and Selection of Participants
Develop and implement methods to recruit and select eligible participants to assure
maximum participation in the program.
Use income definitions and income inclusions and exclusions for SCSEP eligibility, as
described in TEGL No. 12-06
(https://wdr.doleta.gov/directives/corr_doc.cfm?DOCN=2291), to determine and
document participant eligibility.
Develop and implement methods to recruit minority populations to ensure at least
proportional representation in your assigned service area.
Develop and implement strategies to recruit applicants who have priority of service as
defined in OAA section 518(b) (1)-(2) and by the Jobs for Veterans Act (JVA).
Individuals with priority include those who:
Are covered persons in accordance with the JVA (covered persons who are
SCSEP-eligible must receive services instead of or before non-covered persons);
Are 65 years or older;
Have a disability;
Have limited English proficiency;
Have low literacy skills;
Reside in a rural area;
Have low employment prospects;
Have failed to find employment after utilizing services provided through the
American Job Center (previously referred to as the One-Stop Center);
Are homeless or are at risk for homelessness.
Assessment
Assess participants at least twice per 12-month period.
Use assessment information to determine the most appropriate community service
assignments (CSAs) for participants.
Individual Employment Plan (IEP)
Establish an initial goal of unsubsidized employment for all participants.
Update the IEP at least as frequently as assessments occur (twice per 12-month period).
Modify the IEP as necessary to reflect other approaches to self-sufficiency, if it becomes
clear that unsubsidized employment is not feasible.
For participants who will reach the individual durational limit or would not otherwise
achieve unsubsidized employment, include a provision in the IEP to transition to other
services.
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Rotate participants to a new host agency (or a different assignment within the host
agency) based on a rotation policy approved by DOL in the grant agreement and only
when an individualized determination determines that the rotation is in the best interest
of the participant. Such rotation must further the acquisition of skills listed in the IEP.
Community Service Assignment (CSA)
Base the initial CSA on the assessment done at enrollment.
Select only designated 501(c)(3) organizations or public agencies as host agencies.
Put in place procedures to ensure adequate supervision of participants at host agencies.
Ensure safe and healthy working conditions at CSA through annual monitoring.
Recertification of Participants
Recertify the income eligibility of each participant at least once every 12 months, or more
frequently if circumstances warrant.
Physical Examinations
Offer physical examinations to participants upon program entry, and each year thereafter,
as a benefit of enrollment.
Obtain a written waiver from each participant who declines a physical examination.
Not obtain a copy or use the results of the physical examination to establish eligibility or
for any other purpose.
Host Agencies
Develop and implement methods for recruiting new host agencies to provide a variety of
training options that enable participants to increase their skill level and transition to
unsubsidized employment.
Maintenance of Effort: Ensure that CSAs do not reduce the number of employment
opportunities or vacancies that would otherwise be available to individuals who are not
SCSEP participants. You must specifically ensure that CSAs do not:
Displace currently-employed workers (including partial displacement, such as a
reduction in non-overtime work, wages, or employment benefits).
Impair existing contracts or result in the substitution of Federal funds for other
funds in connection with work that would otherwise be performed.
Assign or continue to assign a participant to perform the same work, or
substantially the same work, as that performed by an individual who is on layoff.
Orientation
Provide orientations for its participants and host agencies, including information on:
Project goals and objectives
Participant rights and responsibilities
CSAs
Training opportunities
Available supportive services
Availability of free physical examinations
Host agencies
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Local staff must address the topics listed above and provide sufficient orientation to
applicants and participants on:
SCSEP goals and objectives
Grantee and local project roles, policies, and procedures
Documentation requirements
Holiday and sick leave
Assessment process
Development and implementation of IEPs
Evaluation of participant progress
Health and safety issues related to each participant’s assignment
Role of supervisors and host agencies
Maximum individual duration policy, including the possibility of a waiver, if
applicable
Termination policy
Grievance procedure
Wages
Provide participants with the highest applicable required wage (highest of Federal, state,
or local minimum wage) for time spent in orientation, training, and community service
assignments.
Participant Benefits
Provide workers’ compensation and other benefits required by state or Federal law (such
as unemployment insurance), and the costs of physical examinations.
Establish written policies relating to compensation for scheduled work hours during
which the participant’s host agency is closed for Federal holidays.
Establish written policies relating to approved breaks in participation and any necessary
sick leave that is not part of an accumulated sick leave program.
Not use grant funds to pay the cost of pension benefits, annual leave, accumulated sick
leave, or bonuses.
Procedures for Payroll and Workers’ Compensation
Make all required payments for participant payroll and pay workers’ compensation
premiums on a timely basis.
Ensure that host agencies do not pay workers’ compensation costs for participants.
Durational Limits
Maximum Average Project Duration – 27 Months
Maintain average project duration of 27 months or less, unless ETA approves an
extension to 36 months.
Maximum Individual Participant Duration – 48 Months
Allow participants to participate in the program no longer than 48 months (whether or not
consecutively), unless your approved policy allows for an extension and the participant
meets extension criteria.
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ATTACHMENT C
Notify participants of your policy pertaining to the maximum duration requirement,
including the possibility of an extension if applicable, at the time of enrollment and each
year thereafter, and whenever ETA has approved a change of policy.
Provide 30-day written notice to participants prior to durational limit exit from the
program.
Transition Services
Develop a system to transition participants to unsubsidized employment or other
assistance before each participant’s maximum enrollment duration has expired.
Termination Policies
Provide a 30-day written notice for all terminations that states the reason for termination
and informs the participants of grievance procedures and right to appeal.
Maintain written termination policies in effect and provide to participants at enrollment
for:
Provision of false eligibility information by the participant
Incorrect initial eligibility determination at enrollment
Income ineligibility determined at recertification
Participant has reached individual durational limit
Participant has become employed while enrolled
IEP-related termination
Cause (must be approved by the ETA prior to implementation)
Equitable Distribution (ED)
Comply with the equitable distribution plan for each state in which grantee operates and
only make changes in the location of authorized positions within a state in accordance
with the state ED plan and with prior ETA approval.
Comply with the authorized position allocations /ED listed in www.scseped.org.
Collaborate with all grantees authorized to serve in your state to achieve compliance with
authorized positions while minimizing disruption to the participants.
Over-Enrollment
Manage over-enrollment to minimize impact on participants and avoid layoffs.
Administrative Systems
Ensure representation at all ETA-sponsored required grantee meetings.
Communicate grant policy, data collection, and performance developments and directives
to staff, sub-recipients, and local project operators on a regular basis.
Develop a written monitoring tool that lists items you will review during monitoring
visits, and provides this tool to sub-recipients and local project operators.
Develop an annual monitoring schedule, unless the FPO approves a different standard;
notify sub-recipients and local project operators of monitoring plans; and monitor sub-
recipients and local project operators on a regular basis.
Develop and provide training to increase sub-recipients’ and local project operators’
skills, knowledge, and abilities.
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When appropriate, prescribe corrective action and follow-up procedures for sub-
recipients and local project operators to ensure that identified problems are remedied.
Monitor the financial systems and expenditures, including sub-recipients and local
project operators on a regular basis to ensure compliance with cost allocations as
specified in the regulations.
Ensure that sub-recipients and local project operators receive adequate resources to
effectively operate local projects.
Train sub-recipients and local project operators on SCSEP financial requirements to help
them effectively manage their own expenditures, and provide general financial training as
needed.
Ensure that all financial reports are accurate and submit them in a timely manner, as
required.
Ensure full implementation and monitoring of requirements for customer satisfaction
surveys, including participant, host agency and employer surveys.
Develop a written plan for both disaster response and recovery so that SCSEP may
continue to operate and provide services under emergency circumstances.
Collaboration and Leveraged Resources
Collaborate with other organizations to maximize opportunities for participants to obtain
workforce development, education, and supportive services to help them move into
unsubsidized employment. These organizations may include but are not limited to:
workforce investment boards, American Job Centers (previously known as One-Stop
Centers), vocational rehabilitation providers, disability networks, basic education and
literacy providers, and community colleges.
Supportive Services
Provide supportive services, as needed, to help participants participate in their
community service assignment and to obtain and retain unsubsidized employment.
Establish criteria to assess the need for supportive services and to determine when
participants will receive supportive services, including after obtaining unsubsidized
employment.
Sub-Recipient Selection (If Applicable)
In selecting sub-recipients in areas with a substantial population of individuals with
barriers to employment, national grantees should give special consideration to
organizations with demonstrated expertise in serving individuals with barriers to
employment (including former recipients of national grants), as defined in the statute.
Complaint Resolution
Establish and use written grievance procedures for complaint resolution for applicants,
employees, sub-recipients, and participants.
Provide applicants, employees, sub-recipients, and participants with a copy of the
grievance policy and procedures.
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Maintenance of Files and Privacy Information
Maintain participant files for three program years after the program year in which the
participant received his/her final follow-up activity.
Ensure that all participant records are securely stored by grantee or sub-recipient and
access is limited to appropriate staff in order to safeguard personal identifying
information.
Ensure that all participant medical records are securely stored separately by grantee or
sub-recipient from all other participant records and access is limited to authorized staff
for authorized purposes.
Establish safeguards to preclude tampering with electronic media, e.g., personal
identification numbers (PINs) and SPARQ logins.
Ensure that the ETA/SCSEP national office is immediately notified by grantee in the
event of any potential security breach of personal identifying information, whether
electronic files, paper files, or equipment are involved.
Comply with and ensure that authorized users under its grant comply with all SPARQ
access and security rules.
Documentation
Maintain documentation of waivers of physical examinations by participant.
Maintain documentation of the provision of complaint procedures to participants.
Maintain documentation of eligibility determinations and recertifications.
Maintain documentations of terminations and reasons for termination.
Maintain records of grievances and outcomes.
Maintain records required for data validation.
Maintain documentation of monitoring reports for sub-recipients and host agencies.
Data Collection and Reporting
Ensure the collection and reporting of all SCSEP required data according to specified
time schedules.
Ensure the use of the OMB-approved SCSEP data collection forms and the SCSEP
Internet data collection and evaluation system, SPARQ.
Ensure at the grantee or sub-recipient level that those capturing and recording data are
familiar with the latest instructions for data collection, including ETA administrative
issuances, e.g., TEGLs, Data Collection and Data Validation Handbooks, and the Older
Worker Community of Practice.
Ensure data are entered directly into the WDCS/SPARQ.
Legally obligate sub-recipients to turn over complete data files in the specified electronic
format, as well as hard copy case files, to the grantee when sub-recipients cease to
administer SCSEP.
Legally obligate new sub-recipients to enter complete data related to any participants
whom they acquire upon becoming sub-recipients, including any participants who are
still in the follow-up period.
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ATTACHMENT C
If any box is not checked, the grantee must provide information on a separate attachment
indicating what specific steps the grantee is taking to conform to those standard grant
requirement(s).
By checking the boxes above, I certify that my organization will comply with each of the
listed requirements and will remain in compliance for the program year for which we are
submitting this application.
_____________________________________________ ______________________
Signature of Authorized Representative Date
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Attachment (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2017/TEGL_28-16_Attachment_D_Acc.pdf)
ATTACHMENT D
PROGRAM YEAR (PY) 2017 OPTIONAL SPECIAL REQUESTS
Grantees with special requests in one or more of the following areas must submit each request in a
separate, clearly-titled document. Requests must adhere to the statute and regulations, and provide a
substantive rationale such as improved program management, better service to participants, or least
disruption possible to participants.
1. Change 48-Month Individual Durational Limit (IDL) Waiver. (This section is relevant only if
the grantee is requesting a change.) To change your current IDL policy, you must request and
receive Departmental approval for one of the IDL policies listed below. If a grantee changes the
current IDL policy to a more restrictive policy it must have an effective date of at least 120 days
after written approval.
If a grantee proposes to change the existing IDL policy, you must describe:
a) The currently-approved IDL policy and procedure.
b) Which of the options below you propose to adopt:
i. Option 1: No extensions to any participants; all participants exit at 48 months.
ii. Option 2: Extensions to every participant who meets at least one of the seven waiver
factors. Grantee must indicate the length of the extension. (i.e. one-time twelve-month
only.)
iii. Option 3: Extensions to every participant who meets a specific subset of the seven
waiver factors, and/or extensions are limited to one-time only. Grantee must indicate
the length of the extension. (i.e. one-time twelve-month only)
c) A reasonable transition plan that addresses when and how the grantee will notify participants
of the change, and the planned activities to prepare participants for exit from the program.
2. Additional Funds for Participant Training and Supportive Services (ATSS) – Older Americans
Act (OAA), Section 502(c)(6)(C). (Approvals for this option expire at the end of each program year
so grantees must submit a new request for approval each year in order to exercise this option.) The
2006 Amendments to the OAA permit an exception to the 75 percent minimum level of expenditures
on participant wages and fringe benefits. This exception allows you to use no less than 65 percent of
program funds for participant’s wages and fringe benefits, so that up to an additional 10 percent of
funds are available for training and supportive services that directly benefit participants.
If a grantee wishes to request the use of additional funds for training and supportive services for PY
2017, you must provide:
a) A description of the activities for which the grantee will spend the grant funds
described in paragraph 20 CFR 641.874 (a)(3) and to ensure the remaining grant
funds are used for participant training, job placement assistance, participant
supportive services, and outreach, recruitment and selection, intake, orientation and
assessment. (20 CFR 641.874 (a)(4))
b) Description of how the provision of such activities will improve the effectiveness of
the project, including:
o An explanation of whether any displacement of eligible individuals or
limitation of positions for such individuals will occur.
o Information on the number of individuals to be displaced and number
of positions to be eliminated.
o Clarification of how the activities described will improve employment
outcomes for the individuals served.
c) A proposed budget and work plan for the activities, including a detailed description of
how the funds will be spent on the activities described in paragraphs (a)(3) and (a)(4)
of 20 CFR 641.874. The budget and work plan should detail both the additional
training and support services that will be provided to SCSEP participants and the
associated cost for each activity. Please ensure that items discussed in the work plan
are included clearly in the budget or budget narrative.
d) Grantees with approved requests for up to ten percent additional funds may choose to
apply the provision unilaterally for all sub-recipients, or to individual sub-recipients,
but need not provide this opportunity to all their sub-recipients. If the grantee applies
this provision to their sub-recipients, the grantee should provide a detailed description
of how the funds will be allocated and must include a detailed budget and work plan
for each sub-recipient, if they are not applying the provision unilaterally.
3. Increase in Administrative Cost Limitations – 20 CFR 641.870. (Approvals for this option expire
at the end of each program year so you must submit a new request if you would like to exercise this
option.) The Department may authorize an increase in the amount available for administrative costs
to no more than 15 percent if it determines that it is necessary to carry out the project, and if you
demonstrate one of the following:
a) You are incurring major administrative cost increases in necessary program components.
b) The number of community service assignment positions or eligible minority individuals
participating in the project will decline if administrative costs are not increased.
c) The project size is so small that the amount of administrative expenses incurred to carry out
the project necessarily exceeds 13.5 percent of project funding.
4. Extension of Average Project Duration – 20 CFR 570(5)(c)(2). (Approvals for this option expire
at the end of each program year. Grantees must submit a new request in order to exercise this
option.) The maximum average project duration based on overall participation is 27 months, but a
grantee may request permission from the Department to increase your maximum average project
duration to 36 months. The request must:
a) Include a statement of the current average duration with an estimate of the average duration
for the coming program year.
b) Provide a description of the efforts to achieve an average duration of 27 months.
c) The exceptional circumstances that warrant an extension to 36 months, as set forth in the
regulations:
i. High rates of unemployment, poverty, or participation in the program of block grants
to states for temporary assistance for needy families established under part A of title
IV of the Social Security Act, in the areas served by the grantee, relative to other
areas of the state or nation;
ii. Significant downturns in the economy of an area served by you or in the national
economy;
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iii. Significant numbers or proportions of participants with one or more barriers to
employment (including “most-in-need” individuals as described in 20 CFR
641.710(a)(6)) served by you, relative to such numbers or proportions for grantees
serving other areas of the state or nation;
iv. Changes in Federal, state, or local minimum wage requirements; or
v. Limited economies of scale for the provision of community service employment and
other authorized activities in the areas served by you.
5. On-the-Job Experience (OJE) Training Option. (Approvals for this option expire at the end of
each program year so you must submit a new request if you would like to exercise this option.) If
you wish to utilize OJE, you must address all of the requirements stipulated in Older Worker
Bulletin 04-04. You must provide a copy of your OJE policy and sample contracts to the Department
for approval before you can exercise this option.
6. Cross-Border Agreements 20 CFR 641.515(c). (Approvals for this option expire at the end of each
program year so you must submit a new request if you would like to exercise this option.) State
grantees may enter into agreements to permit cross-border enrollment of eligible participants. These
agreements must cover both state and national grantee slots, and must be submitted for Departmental
approval.
7. Rotation Policy 20 CFR 641.575. (Approvals for this option expire at the end of each program year
so you must submit a new request if you would like to exercise this option.) You may establish a
policy of rotating participants to a new host agency or a different assignment within the current host
agency. Your policy must assure that it will make an individualized determination that a rotation is
in the best interest of the participant, and that it will further the acquisition of skills listed in the
participants’ individual employment plan (IEP).
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