2011 workforce performance reporting timelines

Accessible letter PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2012/TEGL_28-11_change1-Acc.pdf

CLASSIFICATION
 EMPLOYMENT AND TRAINING ADMINISTRATION         WIA/Performance Reporting
                                                CORRESPONDENCE SYMBOL
             ADVISORY SYSTEM
                                                OPDR
        U.S. DEPARTMENT OF LABOR                DATE
           Washington, D.C. 20210               November 27, 2012


ADVISORY:       TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 28-11
                CHANGE 1

TO:             STATE WORKFORCE AGENCIES
                STATE WORKFORCE ADMINISTRATORS
                NATIONAL FARMWORKER JOBS PROGRAM GRANTEES
                INDIAN AND NATIVE AMERICAN PROGRAM GRANTEES

FROM:           JANE OATES /s/
                Assistant Secretary

SUBJECT:        Update to Program Year (PY) 2011/Fiscal Year (FY) 2012 Performance
                Reporting and Data Validation Timelines

1. Purpose. To inform the workforce investment system of the updated performance
   reporting requirements and revised associated timelines for the following
   Employment and Training Administration (ETA) programs and activities:
   • Quarterly and annual reports and data validation results for the Workforce
      Investment Act (WIA) Title IB programs and National Emergency Grants
      (NEGs);
   • Quarterly reports and data validation results for the Wagner-Peyser Act
      Employment Service;
   • Activities authorized under chapter 41 of title 38 United States Code (Local
      Veterans’ Employment Representative and Disabled Veterans’ Outreach
      Programs); and,
   • The Trade Adjustment Assistance (TAA) program.

2. References.
   • Sections 136 and 185 of WIA;
   • 20 CFR 667.300;


 RESCISSIONS                                     EXPIRATION DATE
  None                                            Continuing

   •    Training and Employment Guidance Letter (TEGL) 17-05, Common Measures
        Policy for the Employment and Training Administration’s (ETA) Performance
        Accountability System and Related Performance Issues, and Change 2;
   •    TEGL 9-07, Revised Incentive and Sanction Policy for Workforce Investment Act Title
        IB Programs;
   •    TEGL 17-09, Quarterly Submission of Workforce Investment Act Standardized Record
        Data (WIASRD);
   •    TEGL 7-10, Workforce Investment Act and Wagner-Peyser Act Performance
        Accountability Reporting for the American Recovery and Reinvestment Act of 2009;
   •    TEGL 7-11, Workforce Investment Act (WIA) Annual Report Narrative;
   •    TEGL 7-12, Implementing the Veterans-Related and Other Reporting Change
        Requirements in the Labor Exchange Reporting System (LERS); and
   •    TEGL 28-11, Program Year 2011/Fiscal Year 2012 Performance Reporting and Data
        Validation Timelines.

3. Performance Reporting and Data Validation Updates for the WIA Title IB
   Programs. Due to a delay with the Enterprise Data Reporting and Validation
   Software (E-DRVS) and the alignment of TAA and WIA data validation submission
   dates, we have revised some of the reporting deadlines.

   A.          WIASRD and LERS Reporting Schedule

           •   WIASRD: For the first and second quarter of PY 2012, states will continue
               to use the current process to upload WIASRD and ETA 9090 reports.
               Beginning in the third quarter of PY 2012 (quarter ending March 31, 2013),
               the new E-DRVS software will be utilized for WIA reporting purposes.
               The anticipated release date of E-DRVS for uploading the WIASRD file is
               April 1, 2013.

           •   LERS: First quarter submission of the ETA 9002 and VETS 200 reports has
               been delayed from November 15, 2012 to February 15, 2013; the first
               quarter file will be due simultaneously with the PY 2012 second quarter
               file. These files will utilize the new LERS record layout, as approved by
               the Office of Management and Budget in August 2012. Starting on
               February 15, 2013, all LERS submissions will occur in E-DRVS. States will
               now upload their individual record files online through E-DRVS. Further
               detailed guidance on E-DRVS including a user guide will be forthcoming.
               Please see TEGL 7-12 for additional details on LERS.

   B.          Data Element Validation Due Dates

           •   TAA: Due to the fact that E-DRVS is not currently configured to accept
               TAA data, data element validation for Fiscal Year 2012 is due May 1, 2013.


             The sample of records will be drawn from the quarter ending December
             31, 2012 submission. This process will be completed utilizing E-DRVS.

         •   WIA: To coincide with the delay of the TAA timeline, WIA data element
             validation is due no later than May 1, 2013 to allow states the opportunity
             to align their data reviews with the TAA program reviews.

4. Action Requested. States and grantees should: 1) distribute this guidance to the
   appropriate staff; 2) complete report and data validation activities within the
   established timeframes; and 3) provide the appropriate Regional Office with updates
   on the reporting and validation process.

5. Inquiries. Questions regarding performance reporting should be directed to the
   appropriate ETA Regional Office, or to the Office of Policy Development and
   Research at [email protected].