Back to Federal guidance
2009 SCSEP planning and allotments
Summary ETA instructed Senior Community Service Employment Program applicants on program year 2009 applications, allotments and required planning materials. Ten attachments provide funding tables, forms and planning templates. The letter rescinded TEGL 30-07 and was later rescinded by TEGL 28-09.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 28-08
Date issued
June 1, 2009
Status
Rescinded
TEGL 28-09 expressly rescinded this letter on May 18, 2010. Its signed letter prints Expiration Date: June 30, 2010 and expressly rescinds TEGL 30-07. ETA lists it Canceled as of 2026-10-24.
Status last verified October 24, 2026
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Accessible letter PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2009/TEGL28-08acc.pdf
CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION SCSEP
ADVISORY SYSTEM CORRESPONDENCE SYMBOL
U.S. DEPARTMENT OF LABOR OWI-DAS
Washington, D.C. 20210
DATE
June 1, 2009
TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 28-08
TO: ALL SENIOR COMMUNITY SERVICE EMPLOYMENT
PROGRAM (SCSEP) GRANTEES
FROM: DOUGLAS F. SMALL /s/
Deputy Assistant Secretary
SUBJECT: Program Year 2009 Planning Instructions and Allotments for All
Senior Community Service Employment Program (SCSEP) Grant
Applicants
1. Purpose. The purpose of this guidance is to provide all SCSEP grant
applicants with application instruction and procedures for Program Year
(PY) 2009 funds, with a period of performance beginning July 1, 2009.
2. References. The following references may be used for additional
information:
• 2006 Older Americans Act Amendments (OAA), (Pub. L. 109-365;
42 USC 3056 et. seq. 20 CFR part 641);
• SCSEP Performance Accountability Interim Rule (72 Fed. Reg.
35831; June 29, 2007);
• “Revised Income Inclusions & Exclusions and Procedures for
Determining SCSEP Eligibility,” Training and Employment
Guidance Letter 12-06;
• “2009 Federal Poverty Guidelines” Training and Employment
Guidance Letter 12-08;
• Priority of Service for Covered Persons (Final Rule 20 CFR Part
1010, 73 Fed. Reg. 78132; Dec. 19, 2008);
• SCSEP Performance Data Collection Approval (OMB No. 1205-
0040);
• American Recovery and Reinvestment Act of 2009 (Public Law 111-
05);
RESCISSIONS: EXPIRATION DATE:
TEGL 30-07 June 30, 2010
3. Background. The 2006 Amendments to the Older Americans Act (OAA)
were signed into law on October 17, 2006. A “planning guidance”
Training and Employment Guidance Letter (TEGL) is released each year
which assists all SCSEP grant applicants in preparing their application for
the annual OAA Title V appropriation. Applicants can access Title V of
the OAA for a detailed description of the statute (Pub. L. 109-365, 42 USC
3056 et. seq. 20 CFR part 641).
On February 17, 2009, Congress enacted and President Obama signed into
law the American Recovery and Reinvestment Act of 2009. It is intended
to preserve and create jobs, promote the nation’s economic recovery, and
assist those most impacted by the recession. Title VIII of Division A of
that Act made available $120 million to the Department of Labor for use
by SCSEP to serve additional unemployed low-income senior citizens. As
outlined in TEGL 15-08, the overall intent of Recovery Act funding is to
supplement, not supplant, current SCSEP activities.
Thus, states are expected to spend PY 2009 funds concurrently with
Recovery Act funding to increase the availability of services quickly and
effectively. With this infusion of PY 2009 funding, along with the recent
release of Recovery Act funds, states and local areas should consider how
their funding decisions and implementation activities can help best
achieve the goals of SCSEP.
Additionally, to provide sufficient funds for evaluation, training and
assistance and other activities authorized under Section 502(e) for PY 2009,
the Department has determined that it must exercise its discretionary
authority provided in Section 506(a)(1) of the OAA and reserve a
percentage of PY 2009 appropriated SCSEP funds. While the statute
provides authority to reserve up to 1.5%, the Department is reserving less
than 0.5% to support activities authorized in Section 502(e).
4. Overall Approach. For PY 2009, the Department of Labor chose a
targeted approach to narrative requirements. It builds on the application
and planning documents submitted for Recovery Act funds in accordance
with TEGL 15-08. It will require narratives from all applicants only in
certain critical subject areas that are universally essential for effective
grant operation and that can vary significantly from grantee to grantee
(see Attachment B).
The Employment and Training Administration (ETA) has critical policy
objectives in some of these areas, and grantees are asked to address these
objectives as well. ETA will also require individual narratives from any
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applicant that has special requests in one or more of the following areas:
1) a waiver to use up to an additional 10 percent of grant funds for
additional training and supportive services; 2) a request for an increase in
the amount available for administrative costs from 13.5 to 15 percent; 3) a
request to impose a lower durational limit for participants than the
statutory 48-month limit; 4) a request to extend the program durational
limit from the statutory 27-month limit to 36 months; 5) a request to utilize
the on-the job-experience training option; and 6) any request for cross-
state border agreements to permit cross-state border enrollment of eligible
participants (see Attachment D).
5. Grant Application Procedural Requirements. All SCSEP grant applicants
must submit a grant application package in order to receive PY 2009
funding. The Grant Officer will not approve a grant application for
funding that fails to provide any of the required information outlined in
this guidance. The Department requires the following items in the grant
application package:
Program Narrative (Attachment B). A narrative in accordance with the
description in Attachment B.
Programmatic Assurances (Attachment C). Grantees must submit signed
programmatic assurances that reflect standard grant management
requirements.
Optional Special Requests (Attachment D). Additional optional
narratives, described in Attachment D, are required from any applicant
with special requests in one or more of the following areas:
⎯ Waiver for additional funds for training and supportive services;
⎯ Administration cap limit changes;
⎯ Reduction of Maximum Participant Duration;
⎯ Extension of Maximum Project Duration;
⎯ On-the-job experience (OJE) training option; and/or
⎯ Cross-border agreements.
Budget Forms (Attachment G and Attachment I). A signed SF-424 Form,
Application for Federal Assistance and an SF-424A Form with a detailed
budget narrative. Instructions for filling out these forms can be found in
Attachment F and Attachment H.
Grantees should not include updated manuals and operating procedures
in the application submission. SCSEP Federal Project Officers (FPOs) may
request these under separate cover. The grant narrative will become the
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Scope of Work in the grant agreement; also, the Grant Officer will
incorporate the Programmatic Assurances in the grant agreement when
the grant is returned to the applicant for signature.
6. PY 2009 Program Allotments. See Attachment J for funding levels and
authorized positions.
7. Schedule and Action Requested. Applicants must comply with the
following:
⎯ Provide the SF-424 and SF-424A Grant Application forms and
narrative to the State Office on Aging and the Area Agencies on
Aging no later than the date of submission to the Department of
Labor/ETA, Division of Adult Services; and
⎯ Submit the PY 2009 grant application to the Unites States
Department of Labor, Employment and Training Administration,
Office of Workforce Investment, Division of Adult Services no later
than June 15, 2009. However, applicants are encouraged to submit
their applications as soon as possible.
8. Method of Submission. Applicants must submit electronic copies of the
items listed in Section 5 of this TEGL. The materials should be sent via e-
mail to: [email protected] and to their FPO (Attachment K). If a
grantee is unable to submit electronically, the grantee must submit hard
copy applications via overnight delivery or by fax to 202-693-3817. If
mailing, application packages must be mailed to:
Ms. Alexandra Kielty
Division of Adult Services
U.S. Department of Labor
200 Constitution Avenue, N.W.
Room S-4209
Washington, D.C. 20210
9. Grant Application Intergovernmental Review. In accordance with
Section 502(d) of the OAA as amended in 2006, applicants must share
applications on an intrastate basis and provide appropriate Area Agencies
on Aging (AAAs) with copies of the SF-424, Application for Federal
Assistance, including a summary of the project locations and an
explanation of the services that the applicant will provide in each state. In
addition, state applicants should follow procedures established by
Executive Order 12372, which implements the Single Point of Contact
(SPOC) system, unless the state SPOC has waived this requirement.
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Applicants should include documentation supporting these requirements
with the grant application.
10. Eligibility Review/Responsibility Review/Grant Application Review.
The Department will conduct a grant application review as provided at
Sec. 514 of the 2006 OAA Amendments and 20 CFR 641.430-440 of the
current regulations. The Department will not issue final approval for PY
2009 funding if grantees:
⎯ Fail to meet the eligibility tests of Section 514(c) of the 2006 OAA
Amendments and criteria as provided at 20 CFR 641.430 of the
current regulations; or
⎯ Fail to meet the responsibility tests of Section 514(d) of the 2006
OAA Amendments and criteria as provided at 20 CFR 641.440 of
the current regulations; or
⎯ Fail to submit the materials listed in this TEGL.
11. Inquiries. Questions may be directed to the appropriate FPO.
12. Attachments.
⎯ Attachment A: Table of Contents
⎯ Attachment B: Program Narrative Instructions
⎯ Attachment C: Programmatic Assurances
⎯ Attachment D: Optional Special Requests
⎯ Attachment E: SF-424 Instructions
⎯ Attachment F: SF-424
⎯ Attachment G: SF-424A Instructions—Developing a Budget
⎯ Attachment H: SF-424A with Budget Tool
⎯ Attachment I: Funding and Authorized Positions
⎯ Attachment J: Federal Project Officers (FPO) List
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Linked official document 1: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2009/TEGL28-08aA.pdf
ATTACHMENT A
TABLE OF CONTENTS
ATTACHMENT B – PROGRAM NARRATIVE
Changes to Recovery Act Narrative
Geographic Areas to Be Served
Regional Economic Overview
Service to Minorities
“Green Job” Efforts
Organizational Structure, Monitoring and Audits
ATTACHMENT C – PROGRAMMATIC ASSURANCES
ATTACHMENT D – OPTIONAL SPECIAL REQUESTS
Additional Funds for Training and Supportive Services
Increase in Administrative Cost Limitations
Reduction of Maximum Participant Duration
Extension of Maximum Project Duration
On-the-Job Experience
Cross-Border Agreements
ATTACHMENT E – SF-424 GRANT APPLICATION INSTRUCTIONS
ATTACHMENT F – SF-424
ATTACHMENT G – SCSEP SF-424A WITH BUDGET TOOL
ATTACHMENT H – SF-424A BUDGET
ATTACHMENT I –AUTHORIZED POSITIONS AND FUNDING
Authorized Position and Funding for State and Territorial Grantees
Authorized Positions for Non-Minority National Grantees, by State
Funding for Non-Minority National Grantees, by State
Authorized Positions for Minority National Grantees, by State
Funding for Minority National Grantees, by State
ATTACHMENT J – FEDERAL PROJECT OFFICERS (FPO) LIST
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Linked official document 2: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2009/TEGL28-08aB.pdf
ATTACHMENT B
PROGRAM NARRATIVE INSTRUCTIONS
Format: The text of the application must be double-spaced with one-inch margins at the
top, bottom, right, and left sides. Pages must be numbered with the grantee’s name on
each page. The Department permits the use of graphs, maps, and tables, but these must
be properly labeled. The Department encourages applicants to use brief topic headings
for paragraphs in the text. The narrative must not exceed 20 pages in length, excluding
any attachments.
Content: All applicants must provide a narrative that covers the following areas:
Changes to Recovery Act Narrative. Applicants must describe changes, if any, they will
be making to the areas discussed in the program narrative section of their American
Recovery and Reinvestment Act (Recovery Act) grant application (TEGL 15-08). This
may include modifications to their plan for engaging participants in community service
work in growth industries emphasized in the Recovery Act (including, but not limited
to green jobs, healthcare, etc.) ; participant recruitment strategies; host agency
recruitment strategies; strategies to ensure that maintenance of effort violations do not
occur; internal management of the Recovery Act funding; strategies and protocols used
to assign participants to Recovery Act or regular funding; and methods that the
applicant will use to ensure the least disruption possible to participants enrolled under
the Recovery Act program when the funding expires.
“Green Job” Efforts. Each applicant must include a detailed description of its current
or planned efforts around green jobs. Applicants should describe:
⎯ how their current SCSEP participants are already placed in assignments that
assist or further enable “greening” efforts;
⎯ how the current unsubsidized employment positions (the traditional jobs SCSEP
participants move into) assist or further enable “greening” efforts;
⎯ how they plan to provide training for participants in green jobs growth
industries such as energy efficiency and environmental services;
⎯ how they will engage with and recruit “green” host agencies and how their staff
will encourage participants to seek “green” host agency assignments. These host
agencies may include (but are not limited to): non-profit environmental and
clean energy advocacy groups; wildlife protection groups; groups working to
recover wildlife habitat; local government recycling and waste management
offices; land conservation offices; government offices administering
telecommuting and car-pooling programs; tree-planting or preservation
programs; and state agricultural extension agencies.
Service to Minorities, Older Americans Act, Title V, Section 515. Each applicant must
include a detailed description of its efforts to serve minority individuals. Applicants
will receive the analysis of their service to minorities during PY 2007 in April 2009.
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Applicants must describe: (a) the minority groups they primarily serve; (b) the specific
strategies they have enacted to recruit minority individuals, and which have been most
successful; (c) barriers they have encountered or factors that have affected their
recruitment of minority participants (d) how the applicant addresses or plans to address
these barriers; (e) changes in enrollment levels of minority individuals or outcomes for
minority individuals during PY 2008; (f) to what those changes in enrollment and
outcomes are attributed. ; and (g) steps that the applicant will take to address any
instances of under-service to minorities revealed in the PY 2007 analysis.
Organizational Structure, Monitoring, and Audits.
Describe your organizational structure:
a) Identify the key staff involved in the grant and briefly identify their primary
responsibilities and the amount of time they are assigned to the grant;
b) Include an organizational chart depicting the key staff that are involved in the
grant (can be included as an attachment); and
c) Indicate if you have sub-recipients or local affiliates implementing the grant. If
you do have sub-recipients or local affiliates implementing the grant, include a
chart or table indicating who they are, where they are located, the number of
authorized positions for which they are responsible, and if they have experience
implementing SCSEP.
Provide the dates of your most recent monitoring and audit reports.
Geographic Areas to Be Served. List the cities and counties where you will conduct the
grant. Include the number of SCSEP authorized positions that you will establish in each
jurisdiction with the PY 09 funds. For those applicants with a project located in a city,
but also serving surrounding counties (or other jurisdictions), the authorized positions
for the surrounding counties and jurisdictions must be listed as well. This information
must be submitted in an Excel spreadsheet as a separate attachment and will also serve
to provide information for item 14 on the SF-424.
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Linked official document 3: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2009/TEGL28-08aC.pdf
ATTACHMENT C
PROGRAMMATIC ASSURANCES—PY 2009 GRANT
The programmatic assurances below reflect standard grant requirements—i.e., those
that we have determined are consistent with sound program practices. These
assurances first appeared in TEGL 30-07 (the PY 08 grant application). They were also
present in TEGL 15-08 (the Recovery Act grant application) as well, but with some
additions and changes. While most assurances found below are the same as those that
appeared in these two TEGLs, there are some new assurances that were previously
items in the program narrative. This was done primarily to reduce the amount of
narrative required for this grant application. The applicant should certify by check mark
that its agency or organization conforms to the following assurances and will continue
to conform to these assurances throughout the period of the grant.
Participant-Related Assurances
The applicant:
Recruitment and Selection of Participants
Has developed and implemented methods for recruiting and selecting
participants that assure that the maximum number of eligible individuals have an
opportunity to participate in the program.
Uses income definitions and income inclusions and exclusions for determining
Senior Community Service Employment Program (SCSEP) eligibility, as described in
Training and Employment Guidance Letter (TEGL) 12-06, to determine and document
participant eligibility. TEGL 12-06 may be accessed on www.doleta.gov/seniors under
Technical Assistance.
Has developed strategies to recruit applicants who have priority of service as
defined at Older Americans Act (OAA) Section 518(b)(1)-(2). Priority is to be afforded
to individuals who are 65 years of age, or older or who:
a) Are veterans or eligible spouses of veterans (in accordance with 20 CFR part
1010);
b) Have a disability;
c) Have limited English proficiency or low literacy skills;
d) Reside in a rural area;
e) Have low employment prospects;
f) Have failed to find employment after utilizing services provided through the
One-Stop Delivery System; or
g) Are homeless or are at risk for homelessness.
Assessment
Assesses participants at least two times per 12 month period.
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Uses assessment information to determine the most appropriate community
service assignments for participants.
Individual Employment Plan (IEP)
Establishes an initial goal of unsubsidized employment for all participants.
Updates the IEP at least as frequently as the assessments.
Community Service Assignment (CSA)
Ensures that the initial CSEA is based on the assessment done at the time of
enrollment.
Uses the IEP as the basis for determining when, if appropriate, to rotate
participants through assignments within a CSEA or to other CSEAs to acquire
the skills necessary to obtain unsubsidized employment.
Selects host agencies that are designated 501(c)(3) organizations or public
agencies.
Has procedures in place for assuring adequate supervision of participants at the
host agencies.
Has procedures in place to ensure safe and healthy working conditions.
Recertification of Participants
Recertifies the income eligibility of each participant at least once every 12
months, or more frequently if circumstances warrant.
Has a written policy setting forth actions to be taken to deal with those found to
be ineligible (including notification of their right to appeal the finding).
Physical Examinations
Offers physicals to participants upon program entry and each year thereafter as a
benefit.
Obtains a written waiver from each participant who declines to have a physical.
Orientation
Provides orientations for its participants and host agencies, including information on:
Program Overview
Project goals and objectives
Community service employment assignments
Training opportunities
Available supportive services
The availability of a free physical examination
Participant rights and responsibilities
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Host agencies
Sub-recipients provide sufficient orientation, which may include the following
information:
• Grantee and local project roles, policies, and procedures
• SCSEP goals and objectives
• Role of supervisors
• Evaluation of participant progress
• Provision of safe working environment
• Annual monitoring and safety assessment
• Documentation requirements
• Termination policies
• Grievance procedures
Participant Benefits
Provides benefits that are required by State or Federal law (such as workers’
compensation or unemployment insurance), and the costs of physical
examinations.
Has established written policies relating to compensation for scheduled work
hours during which an applicant’s or sub-recipient’s business is closed for Federal
holidays.
Has established written policies relating to necessary sick leave that is not part of
an accumulated sick leave program.
Does not use grant funds to pay the cost of pension benefits, annual leave,
accumulated sick leave, or bonuses.
Durational Limits
Maximum Project Duration: 27 Months
Complies with an aggregate participant duration cap of 27 months, unless a
waiver is approved.
Maximum Participant Duration: 48 Months
Complies with the requirement that participants may participate in the program
no longer than 48 months in the aggregate (whether or not consecutive) unless the
participant receives a waiver of this requirement.
Notifies participants of its policy pertaining to the maximum duration requirement
at the time of enrollment.
Allows participants a 48-month maximum lifetime participation in SCSEP unless it
has applied for a waiver to establish a lesser maximum duration of program
participation.
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Notifies participants if they are enrolled under the American Recovery and
Reinvestment Act of 2009 and, if so, what their right to continued enrollment is.
Termination Procedures
Provides a reason for termination and informs participants of grievance policies.
An IEP termination policy must be approved by DOL prior to implementation.
Written Termination Policies Are in Effect for:
Provision of false information (immediate).
Incorrect initial eligibility determination (30 days written notice).
Income ineligibility determined at recertification (30 days written notice).
Cause (immediate or corrective action, depending on infraction).
If applicable and there are no extenuating circumstances that would hinder the
participant from moving to unsubsidized employment, refusal , and without good
cause, to accept a reasonable number of job offers or referrals to unsubsidized
employment consistent with the IEP.
Equitable Distribution
Manages slot allotments within equitable distribution guidelines, to the extent
feasible, so that potential participants have equal access for program participation.
Over-Enrollment
Manages over-enrollment to minimize impact on participants and avoid layoffs.
Administrative Systems
Communicates grant policy, data collection, and performance developments and
directives to staff and sub-recipients and/or local project operators.
Has developed a written monitoring tool and procedures for its SCSEP grant that
lists items to be reviewed during monitoring visits, and provided this tool to sub-
recipients and/or local project operators.
Has developed a monitoring schedule; notified sub-grantees and/or local project
operators of its monitoring plans; and monitors sub-grantees and/or local project
operators on a regular basis.
Provides training to increase sub-recipients’ and/or local project operators’ skills,
knowledge, and abilities.
Prescribes corrective action and follow-up procedures for sub-recipients and/or
local project operators to ensure that identified problems have been remedied,
when appropriate.
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Monitors the financial systems and expenditures of sub-recipients and/or local
project operators on a regular basis.
Ensures that sub-recipients and/or local project operators receive adequate
resources to effectively operate local projects.
Has trained sub-recipients and/or local project operators on SCSEP financial
requirements to help them effectively manage their own expenditures, and
provides more general financial training as needed.
Ensures that all financial reports are accurate and are submitted in a timely manner,
as required.
Has a written plan in place for both disaster response and recovery so the SCSEP
may continue to operate and provide services to the participants and community.
Collaboration and Leveraged Resources
Collaborates with other organizations to maximize opportunities for SCSEP
participants to obtain workforce development, education, and supportive services
to help them move into unsubsidized employment. These organizations may
include (but are not limited to): Workforce Investment Boards, One-Stop Career
Centers, vocational rehabilitation providers, basic education and literacy providers,
and community colleges.
Supportive Services
Provides supportive services, as needed, to help participants participate in their
community service assignment and to obtain and retain an unsubsidized job.
Has established criteria to determine when participants will get supportive
services, including after obtaining unsubsidized employment.
Sub-Recipient Selection (If Applicable)
In areas where a substantial population of individuals with barriers to employment
exists, a national grantee, in selecting sub-recipients, gives special consideration to
organizations (including former recipients of such national grants) with
demonstrated expertise in serving individuals with barriers to employment, as
defined in the statute.
Complaint Resolution
Establishes and uses written grievance procedures for complaint resolution for
applicants, employees and participants.
Provides applicants, employees and participants with a copy of such procedures.
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Maintenance of Effort
Does not reduce the number of employment opportunities or vacancies that would
otherwise be available to individuals not participating in the program.
Does not displace currently employed workers (including partial displacement,
such as a reduction in the hours of non-overtime work, wages, or employment
benefits).
Does not impair existing contracts or result in the substitution of federal funds for
other funds in connection with work that would otherwise be performed.
Does not assign or continue to assign any eligible individual to perform the same
work or substantially the same work as that performed by any other individual
who is on layoff.
Procedures for Payroll and Payment of Workers’ Compensation
Makes all required payments for payroll and workers’ compensation premiums on
a timely basis.
Ensures that host agencies do not pay workers’ compensation costs for participants.
Maintenance of Files and Privacy Information
Maintains participant files for three (3) program years after the program year in
which all follow-up activity for a participant has been completed.
Participant records are securely stored and access is limited to appropriate staff to
safeguard personal identifying information.
Participant medical records are securely stored separate from all other participant
records and access is limited to authorized staff for authorized purposes
Safeguards to preclude tampering with electronic media are established (e.g.,
Personal Identification Numbers (also known as “PINs”)) for recordkeeping.
Ensures that the SCSEP National Program Office at the Department of Labor is
immediately notified in the event of any potential security breach of personal
identifying information, whether electronic/paper files and/or equipment is
involved.
Complies with, and ensures that authorized users under its grant comply with, all
SCSEP Performance and Results Quarterly Progress Report System (SPARQ)
access and security rules.
Documentation
Maintains documentation of waivers of physical examinations by participant.
Maintains documentation of the provision of complaint procedures to participants.
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Maintains documentation of eligibility determinations and re-determinations.
Maintains documentations of terminations and the reasons for such terminations.
Maintains records of grievances and outcomes.
Maintains records required for Data Validation.
Data Collection and Reporting
Ensures that accurate data are submitted timely to SPARQ, as required.
Ensures that those capturing and recoding data are familiar with the latest
instructions for data collection, including Department administrative issuances,
such as Older Worker Bulletins, TEGLs, the Data Collection Handbook and
Internet postings.
Legally obligates sub-recipients to turn over complete data files in the specified
electronic format, as well as hard copy case files, to the grantee at the time that the
sub-recipient ceases to administer SCSEP.
Legally obligates any new sub-recipients to enter complete data related to any
participants whom they acquire upon becoming sub-recipients.
Non-Web Data Collection System users ensure that accurate data are uploaded to
SPARQ in accordance with Department timelines and administrative guidance.
If the applicant has not checked a specific box(es) herein, information must be
provided on a separate attachment indicating what specific steps it will take to
conform with this standard grant requirement(s).
Signature of Authorized Representative: __________________________________
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Linked official document 4: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2009/TEGL28-08aD.pdf
ATTACHMENT D
OPTIONAL SPECIAL REQUESTS
Any applicant that has special requests in one or more of the following areas must
submit such requests and any supporting documentation as a separate attachment(s) to
their PY 2009 application. Requests for approval should provide a substantive
rationale, e.g., improved program management, better service to participants, the least
disruption possible to participants.
(1) Additional Funds for Participant Training and Supportive Services, Older
Americans Act Sec. 502(c)(6)(C). Any applicant that wishes to request such additional
funds must provide the specific information listed in this section. In addition, any
applicant that requests these additional funds for participant training and supportive
services should not submit a separate budget narrative for these activities. Instead, its
application’s detailed budget narrative should identify the specific training and
supportive service activities that it intends to provide to participants if its request is
accepted. Costs associated with this request should also be included in their SF 424 and
424A.
The 2006 Amendments permit an exception to the 75 percent minimum level of
expenditures on participant wages and fringe benefits that allows grantees to request to
use not less than 65 percent of program funds for wages, benefits, and other costs, so
that up to an additional 10 percent of funds are available for training and supportive
services for the direct benefit of participants. As required in Section 502(C)(6)(C)(IV),
applicants interested in seeking this waiver must provide a work plan that includes the
following:
(a) A detailed description of the additional training and supportive services;
(b) An explanation of how activities will directly benefit participants, improve
project effectiveness, and improve employment outcomes for individuals served;
(c) A sequence and timeline for these activities;
(d) If applicable, an explanation concerning whether any displacement of eligible
individuals or elimination of positions for such individuals will occur, and
information on the number of such individuals to be displaced and of such
positions to be eliminated; and
(e) The performance measures that are expected to be improved by expenditure
of additional funds and the amounts by which each measure is expected to
improve.
(2) Increase in Administrative Cost Limitations, 20 CFR 641.870. The Department of
Labor may authorize an increase in the amount available for administrative costs to not
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more than 15 percent if it determines that it is necessary to carry out the project, and the
applicant demonstrates that:
(a) It is incurring major administrative cost increases in necessary program
components; or
(b) The number of employment positions in the project or the number of eligible
minority individuals participating in the project will decline if the amount
available for paying the cost of administration is not increased; or
(c) The size of the project is so small that the amount of administrative expenses
incurred to carry out the project necessarily exceeds 13.5 percent of the amount for
such project.
General statements that costs have increased do not constitute adequate justification.
The applicant must identify which costs have increased, why they have increased, and
how these costs relate to program operations.
(3) Reduction of Maximum Participant Duration, OAA Sec. 518 (a)(3)(B)(i). The
maximum length of time an individual participant can be enrolled in the SCSEP in the
aggregate is 48 months (regardless of whether this participant is enrolled consecutively
or not). If an applicant wishes to impose a maximum duration of less than 48 months for
its program participants, it must request permission to do so from the Department in a
separate attachment. Any such durational limit must be uniformly applied to all
participants served by all of the applicant’s local projects. Because of the current
economic recession and Recovery Act funding received by grantees, requests for this
waiver will be highly scrutinized, thus a justification for the request of this waiver must
be sound.
(4) Extension of Maximum Project Duration, OAA Sec. 502 (b)(1)(C)(ii). The
maximum average project duration based on overall participation is 27 months. If an
applicant wishes to increase its maximum average project duration from 27 months to
36 months, it must request permission to do so from the Department in a separate
attachment. Because of the current economic recession, grantees should avoid
terminating participants who remain in need of SCSEP assistance solely because of
aggregate time-limits. If the grantee determines that it can better serve the needs of such
participants through an extended project period, we expect that we will be inclined to
respond favorably to an extension request.
(5) On-the-Job Experience (OJE). If an applicant wants to utilize OJE as an additional
training option, it must meet the requirements delineated in Older Worker Bulletin 04-
04. The Department must approve the OJE policy and sample contracts before the
grantee may exercise this option.
17
(6) Cross-Border Agreements, 20 CFR 641.500(b). State applicants may enter into
agreements to permit cross-border enrollment of eligible participants. Such agreements
must cover both state and national grantee slots and must be submitted for approval by
the Department.
18
Linked official document 5: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2009/TEGL28-08aE.pdf
ATTACHMENT E
SF-424 INSTRUCTIONS
The applicant must prepare the proposed application using Standard Form (SF) 424
(Attachment G or available in Adobe Acrobat format at
http://www.doleta.gov/sga/forms.cfm).
The following instructions are intended to clarify the process of completing the SF-424
grant application for the SCSEP program. The current authorizing legislation and
regulations should be reviewed as well as OWB No. 00-20, Allocation of Indirect Costs;
OMB Circulars A-87 (Cost Principles for State, Local and Indian Tribal Governments)
and A-122 (Cost Principles for Non-Profit Organizations). Sufficient funding for
administrative costs must go to the local levels of program operation.
CLARIFYING INSTRUCTIONS FOR STANDARD FORM 424
If additional space is needed to complete an item, insert an asterisk and use an extra
sheet of paper. For the most part, this form is self-explanatory. Grantees must
complete all required items, which are identified with asterisks, as well as those items
that are not required but are noted below.
Item 1. For type of submission, check “Application.”
Item 2. For type of application, check “New.”
Item 10. For name of federal agency, list “U.S. Department of Labor,
Employment and Training Administration.”
Item 12. This item does not need to be filled in because this is not a competitive
grant.
Item 14. This item must be completed, however, it contains similar information
to that requested in the Program Narrative (Attachment B), “Geographic Areas
Served.” Grantees should indicate in this box to “see attached excel spreadsheet”
and then answer this item by thoroughly addressing the section of Attachment B
titled “Geographic Areas Served.”
Item 18. The Federal funding for Program Year 2009 for all applicants is listed in
Attachment J.
19
Linked official document 6: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2009/TEGL28-08aF.pdf
ATTACHMENT F
OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF-424 Version 02
*1. Type of Submission: *2. Type of Application * If Revision, select appropriate letter(s)
Preapplication New
Application Continuation *Other (Specify)
Changed/Corrected Application Revision
3. Date Received : 4. Applicant Identifier:
5a. Federal Entity Identifier: *5b. Federal Award Identifier:
State Use Only:
6. Date Received by State: 7. State Application Identifier:
8. APPLICANT INFORMATION:
*a. Legal Name:
*b. Employer/Taxpayer Identification Number (EIN/TIN): *c. Organizational DUNS:
d. Address:
*Street 1:
Street 2:
*City:
County:
*State:
Province:
*Country:
*Zip / Postal Code
e. Organizational Unit:
Department Name: Division Name:
f. Name and contact information of person to be contacted on matters involving this application:
Prefix: *First Name:
Middle Name:
*Last Name:
Suffix:
Title:
Organizational Affiliation:
*Telephone Number: Fax Number:
*Email:
20
OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF-424 Version 02
*9. Type of Applicant 1: Select Applicant Type:
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
*Other (Specify)
*10 Name of Federal Agency:
11. Catalog of Federal Domestic Assistance Number:
CFDA Title:
*12 Funding Opportunity Number:
*Title:
13. Competition Identification Number:
Title:
14. Areas Affected by Project (Cities, Counties, States, etc.):
*15. Descriptive Title of Applicant’s Project:
21
OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF-424 Version 02
16. Congressional Districts Of:
*a. Applicant: *b. Program/Project:
17. Proposed Project:
*a. Start Date: *b. End Date:
18. Estimated Funding ($):
*a. Federal
*b. Applicant
*c. State
*d. Local
*e. Other
*f. Program Income
*g. TOTAL
*19. Is Application Subject to Review By State Under Executive Order 12372 Process?
a. This application was made available to the State under the Executive Order 12372 Process for review on
b. Program is subject to E.O. 12372 but has not been selected by the State for review.
c. Program is not covered by E. O. 12372
*20. Is the Applicant Delinquent On Any Federal Debt? (If “Yes”, provide explanation.)
Yes No
21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply
with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject
me to criminal, civil, or administrative penalties. (U. S. Code, Title 218, Section 1001)
** I AGREE
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or
agency specific instructions
Authorized Representative:
Prefix: *First Name:
Middle Name:
*Last Name:
Suffix:
*Title:
*Telephone Number: Fax Number:
* Email:
*Signature of Authorized Representative: *Date Signed:
Authorized for Local Reproduction Standard Form 424 (Revised 10/2005)
Prescribed by OMB Circular A-102
22
OMB Number: 4040-0004
Expiration Date: 01/31/2009
Application for Federal Assistance SF-424 Version 02
*Applicant Federal Debt Delinquency Explanation
The following should contain an explanation if the Applicant organization is delinquent of any Federal Debt.
23
INSTRUCTIONS FOR THE SF-424
Public reporting burden for this collection of information is estimated to average 60 minutes per response, including time for reviewing instructions,
searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send
comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the
Office of Management and Budget, Paperwork Reduction Project (0348-0043), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET. SEND IT TO THE ADDRESS
PROVIDED BY THE SPONSORING AGENCY.
This is a standard form (including the continuation sheet) required for use as a cover sheet for submission of preapplications and applications and
related information under discretionary programs. Some of the items are required and some are optional at the discretion of the applicant or the
Federal agency (agency). Required items are identified with an asterisk on the form and are specified in the instructions below. In addition to the
instructions provided below, applicants must consult agency instructions to determine specific requirements.
Item Entry: Item Entry:
1. Type of Submission: (Required): Select one type of submission in 10. Name Of Federal Agency: (Required) Enter the name of
accordance with agency instructions. the Federal agency from which assistance is being
• Preapplication requested with this application.
• Application
• Changed/Corrected Application – If requested by the agency, check if this 11. Catalog Of Federal Domestic Assistance Number/Title:
submission is to change or correct a previously submitted application. Unless Enter the Catalog of Federal Domestic Assistance number
requested by the agency, applicants may not use this to submit changes after and title of the program under which assistance is
the closing date. requested, as found in the program announcement, if
applicable.
2. Type of Application: (Required) Select one type of application in accordance 12. Funding Opportunity Number/Title: (Required) Enter the
with agency instructions. Funding Opportunity Number and title of the opportunity
under which assistance is requested, as found in the
• New – An application that is being submitted to an agency for the first time. program announcement.
• Continuation - An extension for an additional funding/budget period for a 13. Competition Identification Number/Title: Enter the
project with a projected completion date. This can include renewals. Competition Identification Number and title of the
• Revision - Any change in the Federal Government’s financial obligation or competition under which assistance is requested, if
contingent liability from an existing obligation. If a applicable.
revision, enter the appropriate letter(s). More than one may be
selected. If "Other" is selected, please specify in text box provided.
A. Increase Award B. Decrease Award
C. Increase Duration D. Decrease Duration 14. Areas Affected By Project: List the areas or entities using
E. Other (specify) the categories (e.g., cities, counties, states, etc.) specified in
agency instructions. Use the continuation sheet to enter
additional areas, if needed.
3. Date Received: Leave this field blank. This date will be assigned by the 15. Descriptive Title of Applicant’s Project: (Required) Enter
Federal agency. a brief descriptive title of the project. If appropriate, attach a
map showing project location (e.g., construction or real
4. Applicant Identifier: Enter the entity identifier assigned buy the Federal
property projects). For preapplications, attach a summary
agency, if any, or the applicant’s control number if applicable.
description of the project.
5a. Federal Entity Identifier: Enter the number assigned to your 16. Congressional Districts Of: (Required) 16a. Enter the
organization by the Federal Agency, if any. applicant’s Congressional District, and 16b. Enter all
District(s) affected by the program or project. Enter in the
5b. Federal Award Identifier: For new applications leave blank. For a format: 2 characters State Abbreviation – 3 characters
continuation or revision to an existing award, enter the previously assigned District Number, e.g., CA-005 for California 5th district, CA-
Federal award identifier number. If a changed/corrected application, enter the 012 for California 12th district, NC-103 for North Carolina’s
Federal Identifier in accordance with agency instructions. 103rd district. • If all congressional districts in a state are
6. Date Received by State: Leave this field blank. This date will be assigned by affected, enter “all” for the district number, e.g., MD-all for all
the State, if applicable. congressional districts in Maryland. • If nationwide, i.e. all
districts within all states are affected, enter US-all. • If the
7. State Application Identifier: Leave this field blank. This identifier will be program/project is outside the US, enter 00-000.
assigned by the State, if applicable.
8. Applicant Information: Enter the following in accordance with agency
instructions:
a. Legal Name: (Required): Enter the legal name of applicant that will 17. Proposed Project Start and End Dates: (Required) Enter
undertake the assistance activity. This is ththat the organization has the proposed start date and end date of the project.
registered with the Central Contractor Registry. Information on registering with
CCR may be obtained by visiting the Grants.gov website.
b. Employer/Taxpayer Number (EIN/TIN): (Required): Enter the Employer 18. Estimated Funding: (Required) Enter the amount
or Taxpayer Identification Number (EIN or TIN) as assigned by the Internal requested or to be contributed during the first funding/budget
Revenue Service. If your organization is not in the US, enter 44-4444444. period by each contributor. Value of in-kind contributions
should be included on appropriate lines, as applicable. If the
action will result in a dollar change to an existing award,
indicate only the amount of the change. For decreases,
enclose the amounts in parentheses.
c. Organizational DUNS: (Required) Enter the organization’s DUNS or 19. Is Application Subject to Review by State Under
DUNS+4 number received from Dun and Bradstreet. Information on obtaining Executive Order 12372 Process? Applicants should
a DUNS number may be obtained by visiting the Grants.gov website. contact the State Single Point of Contact (SPOC) for Federal
Executive Order 12372 to determine whether the application
is subject to the State intergovernmental review process.
Select the appropriate box. If “a.” is selected, enter the date
the application was submitted to the State.
d. Address: Enter the complete address as follows: Street address (Line 1 20. Is the Applicant Delinquent on any Federal Debt?
required), City (Required), County, State (Required, if country is US), (Required) Select the appropriate box. This question applies
Province, Country (Required), Zip/Postal Code (Required, if country is US). to the applicant organization, not the person who signs as
the authorized representative. Categories of debt include
delinquent audit disallowances, loans and taxes. If yes,
include an explanation on the continuation sheet.
e. Organizational Unit: Enter the name of the primary organizational unit 21. Authorized Representative: (Required) To be signed and
(and department or division, (if applicable) that will undertake the assistance dated by the authorized representative of the applicant
activity, if applicable. organization. Enter the name (First and last name required)
title (Required), telephone number (Required), fax number,
and email address (Required) of the person authorized to
sign for the applicant. A copy of the governing body’s
authorization for you to sign this application as the official
representative must be on file in the applicant’s office.
f. Name and contact information of person to be contacted on matters (Certain Federal agencies may require that this
involving this applicat required), organizational affiliation (if affiliated with an authorization be submitted as part of the application.)
organization other on: Enter the name (First and last name than the applicant
organization), telephone number (Required), fax number, and email address
(Required) of the person to contact on matters related to this application.
9. Type of Applicant: (Required) Select up to three applicant type(s) in
accordance with agency instructions.
A. State Government M. Nonprofit
B. County Government N. Nonprofit
C. City or Township O. Private Institution of
Government Higher Education
D. Special District Government P. Individual
E. Regional Organization Q. For-Profit Organization
F. U.S. Territory or Possession (Other than Small
G. Independent School District Business)
H. Public/State Controlled R. Small Business
Institution of Higher S. Hispanic-serving
Education Institution
I. Indian/Native American T. Historically Black
Tribal Government Colleges and
(Federally Recognized) Universities (HBCUs)
J. Indian/Native American U. Tribally Controlled
Tribal Government (Other Colleges and
than Federally Recognized) Universities (TCCUs)
K. Indian/Native American V. Alaska Native and
Tribally Designated Native Hawaiian Serving
Organization Institutions
L. Public/Indian Housing W. Non-domestic (non-US)
Authority Entity
X. Other (specify)
Linked official document 7: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2009/TEGL28-08aG.pdf
ATTACHMENT G
SF-424A INSTRUCTIONS--DEVELOPING A BUDGET
ETA’s Regions 2 and 6 have developed a helpful budget tool which was emailed to all
grantees in 2008, and which is being transmitted again by email with this PY 2009
planning TEGL. Grantees are strongly encouraged to utilize this tool in developing
their budget narratives. These instructions will assist you in completing the Budget
Tool and the worksheets within. References to the 424A and the 424A Budget Tool
are made at the beginning of each section in bold italics.
A. Determining Budget Requirements
The budget is one of the most important pieces of the grant proposal. A complete and
well-developed budget eventually becomes an effective management tool; a budget that
doesn’t truly represent a project’s needs and situation will make it difficult for
managers to assess financial performance over the life of the project and may result in a
grantee experiencing cost overruns. The budget also provides ETA with information
that is useful in assessing whether the activities and services described in the Statement
of Work are consistent with the estimated costs in the budget.
B. Understanding Key Budgeting Terms and Principles
Before launching into a description of the required budget elements, it is vital to explain
some key fiscal terminology and principles that may affect the development of the grant
budget.
• Administrative Costs:
o Definition: The definition of administrative costs used for SCSEP grants is
unique to the programs funded by the U.S. Department of Labor (DOL),
Employment and Training Administration (ETA). ETA’s definition of
administrative costs is found in the Code of Federal Regulations at 20 CFR
641.853-861. ETA uses a function-based definition of administration,
which means costs associated with certain functions, such as accounting,
procurement, financial management, payroll, etc. are considered
administrative costs. Program costs are those related to the direct
provision of employment and training services to participants and
employers. An individual, such as a program director, can incur both
program and administrative costs depending on the function which is
being performed.
o Limitation: An entity that receives a SCSEP grant to carry out a project or
program may not use more than 13.5% of the total amount awarded for
the grant to pay administrative costs associated with the project or
program. In limited cases, the Grant Officer may approve a 15%
administrative cost level, but the grantee will need to request a higher
26
level in writing in its grant submission and provide information to
document the need for the higher cost level. See Section 502(c)(3) of the
Older Americans Act (OAA) of 2006 for guidance. Typically, only the
grantee organization incurs administrative costs. A sub-grantee under the
grant would incur administrative costs only if a sub-grant is for the sole
purpose of carrying out an administrative function. The administrative
limit applies to the total award amount and includes both direct
administrative cots and indirect administrative costs. Not all indirect
costs are administrative costs under the ETA definition. The portion of
indirect costs that are administrative, plus any direct administrative costs,
cannot exceed the 13.5% cost limitation. Note: The indirect cost line item
on the Federal Budget Information Form is different from the
administrative cost limit.
• Program Costs: Program costs are those related to the direct provision of
employment and training services to participants and employers. An individual,
such as a program director, can incur both program and administrative costs
depending on the function which is being performed. For instance, when a
program director is meeting with project partners to discuss how services will be
designed and provided to participants, the salary associated with that time is a
program cost. However, when a project director spends time developing a
budget for a contractual agreement with a project partner, the salary associated
with that time is an administrative cost because budgeting is an administrative
function.
• Direct Costs: Direct costs are those that can be specifically identified with a
particular final cost objective.
• Indirect Costs: Indirect costs are those that are incurred for common or joint
objectives that benefits more than one project. They may originate in your own
unit or in units or departments of your organization that supply goods, services,
or facilities to the earmark grant. Most often, the term “indirect costs” is used to
indicate costs that are incurred to support the overall operation of the
organization. Indirect costs may be both administrative and programmatic. The
following website provides valuable information on applying for an indirect cost
rate from the DOL, Division of Cost Determination:
http://www.dol.gov/oasam/programs/boc/costdeterminationguide/main.ht
m#toc.
• Cost Allocation Plan: This document identifies, accumulates, and distributes
allowable direct and indirect costs and identifies the allocation methods used for
distribution of these costs across projects.
27
C. Process for Developing a Budget
Constructing a project budget takes time and involves coordinating with project staff
and partners. When developing the project budget, it is highly recommended that
grantees review the activities and tasks listed in their statement of work. Reviewing the
statement of work will help grantees assess the following elements:
• Who will do the work on the project and how long their services will be required
based on the proposed tasks (e.g., grant staff, partner staff, contractors);
• What types of resources are needed to support each task (e.g., rent, utilities,
computers, telephone service, copiers, office supplies, etc.); and
• Whether partners are willing to donate cash, items, or services needed to
complete the project either through matching funds or through in-kind
contributions.
The Budget Narrative worksheets in the SF-424A are designed to assist grantees in
meeting the requirements for a detailed cost analysis and may be helpful to use when
developing your budget projections. It may also be useful to have staff involved in
delivering services participate in preparing the budget assumptions since they have
direct, first-hand experience with providing the service or activity. Also, grantees
should be aware that a number of factors might affect the budget projections. Some
examples of factors affecting budget estimates include:
• Staff on the project may be eligible for salary increases or raises during the life of
the project;
• The rising costs of health insurance and worker disability insurance may affect
the fringe benefit rates; and
• Transportation costs may be affected by rising gasoline prices.
Grantees should try to anticipate factors that may affect the budget when developing
their projections and be prepared to provide a narrative explanation of these factors in
the Budget section of the grant proposal. Once grantees have developed a list of needed
resources it is time to organize the listed items into the cost categories required by ETA.
D. How to Complete the Budget Section of the SCSEP Application
The Budget part of the SCSEP application consists of two sections: A – Budget
Information Form, and B – Budget Category Excel Worksheets and Budget Narrative.
Section A. Budget Information Form - Lines 1 through 5, Columns (a) through (g)
(Note: Column F is pre-set to calculate the 10 percent non-Federal amount. You may
clear the column or change the formula if you are entering more than 10 percent)
28
A budget tool has been developed which should assist grantees in submitting their SF-
424A and detailed budget narrative (see attached). The SF-424A can be found at
http://www.doleta.gov/sga/forms/form424a.pdf. The budget form has six sections.
A - Budget Summary; B - Budget Categories; C - Non-Federal Resources; D - Forecasted
Cash Needs; E - Budget Estimates of Federal Funds Needed for Balance of the Project;
and F - Other Budget Information. Sections A and B of the SF 424A are populated
automatically as the budget category Excel worksheets, addressed below, are
completed. The following information should be entered on the first row of section A:
column (a) – SCSEP; column (b) – 17.235. Information in columns (e) and (g) will be
input automatically after the “Amount Awarded” field in the top left corner of
“Personnel” worksheet is filled in. Please note that ETA does not require sections E and
D be completed.
Grantees anticipated expenses are listed in the object class categories in Section B -
Budget Categories. It should be noted that for purposes of this budget, costs associated
with participant wages and fringe benefits should be categorized the following ways:
When a participant has a community service employment assignment at the
grantee’s facilities and is considered an employee of the grantee, then participant
wage costs should be listed in “Personnel” and fringe benefits in “Fringe
Benefits”.
When a participant has a community service employment assignment at a host
agency or sub-recipient’s facilities, but is considered an employee of the grantee,
then participant wages costs should be listed in “Personnel” and fringe benefits
in “Fringe Benefits”.
When a participant has a community service employment assignment at a host
agency or sub-recipient’s facilities, and is considered an employee of the host
agency or sub-recipient, then participant wage and fringe benefit costs should be
listed under “Contractual”.
• Personnel: This refers to wages/salaries paid to employees of the grantee
organization who are directly involved in grant implementation. This line item
does not include personnel hired by the sub-grantee; those costs are included in
the “Contractual” line item.
• Fringe Benefits: The cost of benefits paid to the personnel on the grant,
including the cost of employer’s share of FICA, health insurance, workers’
compensation, vacation and supplies. Shipping and delivery are a normal part of
the cost of supplies and should be included in the budgeted amount.
• Contractual: The cost of any contract or sub-grant agreement. Contractual costs
could include sub- and sick leave, holidays, or unemployment insurance. The
budget worksheet for this category should contain descriptive information about
29
what specific fringe benefits are being charged to the grant, including the fringe
benefit percentage.
• Travel: Refers to travel costs of personnel that are reasonable and necessary to
effectively manage and carry out grant activities, provide oversight or measure
program effectiveness. Air travel, when necessary, should be obtained at the
lowest possible customary standard (coach or equivalent fare). Travel costs may
be charged on an actual basis or on a per-diem or mileage basis in lieu of actual
costs. This line item does not include travel expenses of the sub-grantee; those
costs are included in the “Contractual” line item.
• Equipment: Refers to non-expendable personal property that has a useful life of
more than 1 year and a per-unit cost of $5,000 or more. The only type of
equipment that may be acquired with Federal funds is equipment necessary for
the operation of the grant. In the instance of a purchase, the cost of the
equipment is to be prorated over the projected life of the equipment to determine
the cost to the grant. Use of grant funds to purchase equipment with a unit cost
of $5,000 or more requires special review and approval from the Grant Officer
prior to purchase. Shipping, delivery, and installation if necessary are a normal
part of the cost of equipment and should be included in the budgeted amount.
• Supplies: All consumable materials costing less than $5,000 per unit; other
goods such as copy paper, pens and pencils, computers; any materials needed to
conduct training, agreements for evaluating the grant, providing training, etc.
The total costs of all sub-grant contracts are reflected in this line item.
• Other: Direct costs that do not fit any of the aforementioned categories, such as
rent for buildings used to conduct grant activities, utilities and/or leased
equipment, child care, transportation expenses, tuition for training, etc. are
reflected in the “Other” line item.
• Total Direct Cost: This is the total of lines 1 through 7. The SF-424A will
automatically sum up the direct costs after the worksheets for each category are
completed.
• Indirect Cost: If the grantee has an approved indirect cost rate and wishes to
apply it to this grant, then a copy of the indirect cost agreement, signed by the
issuing Federal agency must be included as an attachment to the grant proposal.
• TOTALS: This category is populated automatically and represents the total
amount of lines 6(i) and 6(j), equaling to the total amount of funds authorized for
the project.
Section B. Budget Category Excel Worksheets and Budget Narrative - This section is
directly linked to the colorful, labeled tab in the worksheets. When you complete the
spreadsheet behind each tab, the total will appear in the appropriate line or column in
this section.
30
Budget Category Excel Worksheets: The SF 424A Section B requires grantees to
classify expenses in the following object class categories: Personnel, Fringe Benefits,
Travel, Equipment, Supplies, Contractual, Construction (not used for SCSEP grants),
Other, and Indirect Costs. The attached suggested budget tool contains an individual
worksheet for each of these object class categories. Complete the Budget Category
Worksheets for each object class category. Each worksheet identifies in detail the costs
attributable to each object class category in Section B, lines 6(a) – 6(j) of the SF 424A. The
worksheet cells contain instructions and drop down menus to aid in their completion.
Data from the completed budget worksheets will automatically populate Sections A
and B the SF-424A. Grantees should distinguish those costs associated with Federal
funding and those costs associated with non-Federal funding (perhaps bolding Federal
costs)
Budget Narrative: At the bottom of each worksheet is a text block to enter a budget
narrative. The budget narrative explains or justifies the amounts entered for each
Object Class Category on SF-424A and the supporting worksheets. A brief explanation
should be provided which explains how the costs associated with each object class
category relate to the implementation of the statement of work and the achievement of
grant goals. Grantees should try to anticipate factors that may affect the budget when
developing their projections and provide a narrative explanation of these factors. In
this section, grantees also include a narrative explanation describing the percent of the
award amount that will be spent on administrative costs, including a description of
administrative services being charged to the grant. The narrative ties the grant budget
to the proposal's Statement of Work
The following section provides directions for completing the budget category
worksheets as well as examples of completed worksheets and budget narrative
statements.
Personnel Worksheet
This is the first worksheet in the SF-424A MS Excel workbook. Grantees should start by
typing in the Name of Grantee Organization, Amount Awarded, and Funding Period
(From-To). The funding period of performance cannot begin prior to February 17, 2009
(for Recovery Act) or July 1, 2009 (for program year funds). The worksheet will not
calculate the values if this initial information is not provided. Here and on the other
worksheets data can be entered in the cells colored in light green.
The following information to support the staffing plan for the project should be
provided in the Personnel table:
• Position: Enter the title for each staff position. These titles should match the
information provided in the technical proposal. If the grantee has more than one
31
employee in the same position, at the same salary level and employed for the
same period of time, each employee should be entered on a separate line.
• % of Time: List the percent of time each staff person will devote to the project.
For example, if a staff person were full-time but only spending 75% of their time
on the project, he or she would be .75 FTE (full-time equivalent).
• Monthly Salary/Wage: Enter the average monthly salary, not the average full-
time salary. Since pay periods vary from organization to organization, the
average would be the annual total salary divided by 12 months. If an employee
is expected to receive a salary increase during the grant period, figure the
average monthly salary for the entire year based on the sum of the two salary
figures for the number of months the employee will receive each salary.
• # of Months: Enter the projected number of months the position will be filled
during the grant period.
• Cost: The total cost equals (% of Time) x (Monthly Salary/Wage) x (# of
Months).
Name of Grantee Organization Funding Period
The Best Workforce Development Program, Inc. 07/01/08 to 06/30/09
Amount Awarded # of Months 12
$ 500,000
Object Class Category (a.): PERSONNEL
A B C D E
% of Monthly # of
Position Cost
Time Salary/Wage Months
1. Executive Director 20.00% $ 3,600 12.00 $8,640
2. Project Director 100.00% 2,200 12.00 $26,400
3. Administrative Assistant 50.00% 1,200 12.00 $7,200
4. Job Developer 100.00% 2,000 12.00 $24,000
5. Case Worker 100.00% 1,600 10.00 $16,000
6. Case Worker 100.00% 800 10.00 $8,000
7. Outreach Specialist/Recruiter 40.00% 1,400 12.00 $6,720
TOTAL PERSONNEL $96,960
Budget Narrative: PERSONNEL
The total amount for Staff Salaries is projected to be $96,960. The Project anticipates the need for seven
staff persons, four of whom – Project Director, Job Developer and two Case Workers, will work full-time
on the project. The Administrative Assistant will dedicate 50% of his/her time to the project and the
Outreach Specialist/Recruiter will spend 40% of his/her time. Executive Director of the project will
spend 20% of his/her time on the project activities.
32
Fringe Benefits Worksheet
In this worksheet grantees should provide a detailed listing of the benefits provided to
employees as well as the fringe benefit percentage.
• Position/s: Using the drop down menu, select the position title. The drop down
menu will reflect the positions listed in the Personnel worksheet.
• Benefit/s: Using the drop down menu, select the type of benefits that will be
provided. If multiple benefits are included in the base amount, list each of them
in a separate row.
• Rate: Enter the fringe benefit rate used to calculate benefits for each source. If the
list of fringe benefits is itemized, list the source for each item.
• Base Amount: Enter the Gross Salary used against the rate for the salary/s you
are calculating.
• Cost: The total cost is (Rate) x (Base Amount)
Object Class Category (b.): FRINGE BENEFITS
A B C D E
Base
Position/s Benefit/s Rate Cost
Amount
1. Executive Director Disability (Long-Term) 1.20% $ 8,640 $ 104
2. Project Director Full Package 34.00% 26,400 8,976
3. Administrative Assistant Full Package 34.00% 7,200 2,448
4. Job Developer Full Package 34.00% 24,000 8,160
5. Case Worker Full Package 34.00% 16,000 5,440
6. Case Worker Full Package 34.00% 8,000 2,720
7. Outreach Specialist/Recruiter Full Package 34.00% 6,720 2,285
TOTAL FRINGE BENEFITS $ 30,133
Budget Narrative: FRINGE BENEFITS
The fringe benefit rate for 6 employees of this project is 34% of staff salaries or $30,133 and accounts for
the full package of benefits that consists of (a) medical, dental and vision coverage; (b) short- and long-
term disability insurance; (c) holiday and sick leave pay; (d) life insurance; and (e) FICA and
Unemployment Insurance. Fringe benefit rate for the Executive Director position is 1.20% and includes
the Long-Term Disability Insurance only.
Travel Worksheet
Travel includes mileage, plane fare, meals and incidentals, lodging, and any other cost
associated with travel for the grant including parking and taxi or shuttle service to and
from the site. Travel costs may be charged on an actual basis or on a per-diem or
mileage basis in lieu of actual costs.
33
Grantees should provide a narrative describing the purpose of the travel and the
assumptions used to generate the travel amounts. Each type of travel cost (e.g. mileage,
per diem, etc.) should be entered on separate lines.
• Item: Enter a brief description of the travel item to be charged to the grant.
Remember, travel for contracted employees is entered under “Contractual”
category.
• # of Staff: Enter the number of staff who will charge this type of travel.
• # of Units: Enter the number of units estimated to be charged to the grant per
traveler (staff) for the year.
• Unit Type: From the drop-down menu, choose the unit type to be used for the
calculation.
• Cost per Unit: Enter the cost of the travel item per traveler. If calculating based
on mileage, enter the cost per mile.
• Cost: The total cost is (# of Staff) x (# of Units) x (Cost per Unit)
Object Class Category (c.): TRAVEL
A B C D E F
# of # of Unit
Item Cost per Unit Cost
Staff Units Type
1. Mileage - Project Director 1 8,000 Miles $ 0.42 $ 3,360
2. Mileage - Job Developer 1 12,000 Miles 0.42 5,040
3. Mileage - Case Manager (Full-Time) 2 10,000 Miles 0.42 8,400
4. Mileage - Outreach Specialist 1 5,000 Miles 0.42 2,100
5. Per Diem - Project Director 1 40 Day/s 35.00 1,400
6. Per Diem - Job Developer 1 40 Day/s 35.00 1,400
7. Per Diem - Case Manager (Full-Time) 2 40 Day/s 35.00 2,800
8. Per Diem - Outreach Specialist 1 20 Day/s 35.00 700
9. Lodging for Training/Conferences 4 3 Day/s 100.00 1,200
10. Per Diem for Training/Conferences 4 4 Day/s 35.00 560
11. Plane Tickets for Conferences 4 1 Trip/s 350.00 1,400
12. Miscellaneous Travel 5 10 Month/s 50.00 2,500
TOTAL TRAVEL $ 30,860
Budget Narrative: TRAVEL
Mileage costs for the Project Director, Job Developer, two Case Managers, and Outreach Specialist, are
to conduct recruitment and provide outreach throughout the District. Mileage is calculated at 42 cents
per mile with an estimated total mileage of 45,000 miles over two years. Per Diem rates for the staff is
calculated at $35 per day based on the organizational travel policies; the staff will travel to local
community colleges, community-based organizations, and high schools to present the program to other
populations. Lodging, per diem, and transportation ticket costs for Training/Conferences is reserved
for the DOL Earmark training session. Miscellaneous Travel funds are for transit transportation costs for
staff’s local travel. Total cost of travel is $30,860.
34
Equipment Worksheet
Equipment is defined at both 29 CFR 97.3 and 95.2 as tangible, non-expendable personal
property having a useful life of more than one year and an acquisition cost which
equals or exceeds the lesser of (a) the capitalization level established by the organization
for the financial statement purposes, or (b) $5,000 per unit cost. If the cost of equipment
was not charged directly to the grant or sub-grant at the time of acquisition, then the
equipment does not fall under the property management requirements of Section 95.34.
Items that cost less than $5,000 per unit should be entered under the Supplies
worksheet, unless the item is part of a larger system. For example, if the item is part of
the organization’s Information Technology (IT) system it would be considered
equipment regardless of the unit cost of the item (see the example below). Shipping,
delivery, and installation (when necessary) are a normal part of the cost of equipment
and should be included in the budgeted amount.
Grantees wishing to obtain approval for the purchase of equipment at the time of
proposal submission should state their intentions in the Budget Narrative section of the
worksheet and provide the following information: an explanation of how this
equipment will be used to further the grant’s objectives, a justification for the need for
the equipment, the basis for valuation of the equipment, and a description of the
equipment to be purchased. If the equipment is approved, the grant officer will so state
in the letter transmitting the grant award to the grantee. Otherwise, the grantee must
make a subsequent request in writing to the Grant Officer at a later date for approval to
purchase equipment.
For audit purposes, grantees should maintain equipment records that include the
following data on equipment: description; identification number; funding source; title
holder; acquisition date; percentage of Federal participation in the cost; location,
condition and last inventory date; acquisition cost; and ultimate disposition date,
including date of disposal and sale price or current fair market value, including method
used to determine the value. This information is not required in developing the Grant
Proposal, but should be readily available for monitoring purposes by Federal staff
and/or auditors.
Object Class Category (d.): EQUIPMENT
A B C D
Item # of Items Cost per Item Cost
1. Die Cutting Machine 1 5,500 $ 5,500
2. LAN Equipment 1 6,500 6,500
3. LAN Monitoring & Administration Software 1 1,000 1,000
TOTAL EQUIPMENT $ 13,000
35
Budget Narrative: Equipment
Die cutting machine will be used by the program participants to provide the hands-on experience on
die-cutting and embellishing. The project will be purchasing one machine at $5,500. This is an average
price for the industrial die cutting machines available on the market today. The project will also will also
purchase LAN switches and routers, as well as LAN cables so that staff on the project can connect their
computers to the company network. The total price of LAN Equipment to be purchased is $6,500. LAN
monitoring and administration software will be used to maintain the security of the company network.
The software will be purchased at $1,000. Prices for LAN equipment and software are estimated based
on the average prices of LAN equipment and software on the market.
Supplies Worksheet
Supplies refers to all consumable materials, items costing less than $5,000 per unit, and
other goods such as copy paper, pens and pencils, materials needed to conduct training,
computers, printers, etc. Supply purchases are charged to the grant at their actual
prices after deducting all cash discounts, trade discounts, rebates, or allowances.
Shipping and delivery are a normal part of the cost of supplies.
Supplies should be lumped under larger categorical headings and detailed information
on computations justifying the respective amounts should be provided. The basis for
all estimates should be indicated in the chart or as a separate narrative.
Object Class Category (e.): SUPPLIES
A B C D E
Item # of Units Unit Type Cost per Unit Cost
Office Supplies 13 Month/s $ 100 $ 1,300
Books for Die Cutting Class 100 Item/s 40 4,000
Protective Eye Wear 100 Item/s 12 1,200
Computer and Printer 4 Item/s 1,000 4,000
Miscellaneous 1 Item/s 175 175
Postage 12 Month/s 100 1,200
TOTAL SUPPLIES $ 11,875
Budget Narrative: SUPPLIES
36
Office supplies ($1,300) include file folders, paper, pens, and other basic supplies. The budgeted
amounts listed on the SF-424A worksheets are based on an assessment of per unit costs for similar
projects from last program year (January 1, 2007 to January 1, 2008). Three computers and one printer
($4,000) will be installed in the classroom and are not a part of the organization’s IT system. Books for
Die Cutting Class are required for the training sessions. One book per participant will be purchased for
the project. Protective eye wear is required for each participant. Based on past similar training
programs, we anticipate $175 in additional training related miscellaneous supply costs will be incurred.
Postage costs will be incurred for mailing of the outreach and recruitment materials.
Contractual Worksheet
The cost of any contract or sub-grant agreement between the grantee and another
organization (i.e., vendor) should be included on the worksheet. Contractual costs
could include sub-agreements for evaluating the grant, providing training, maintenance
contracts, other service contracts, etc. The budget description should provide the name
of the vendor if known, an explanation of the services to be provided under the contract
or sub-agreement and the contracted amount. In most instances, the name of the
vendor will not be known since the grantee will not enter into a procurement action
until after the grant is awarded.
The term “procurement” is used to identify the process of acquiring goods and services
from sources outside of the grantee organization. Federal regulations require that all
procurements provide for full and open competition to the maximum whenever
practicable and possible. Non-competitive procurements can only be used in very
limited circumstances and should be viewed as a “last resort.”
In some limited instances, a partner may be identified in the grant application prior to
the grant award. To qualify as a partner, the partner organization needs to have been
part of the proposal development, has to have brought some resources into the
program, and needs to be an integral part of the project’s scope of work. The
involvement of the partner organization in these activities needs to be adequately
documented in the procurement record. The procurement record for a partner, as well
as service provider procured after grant award, must provide the procurement history,
the basis for the contractor selection, and if applicable, justification for lack of
competition, as well as the basis for the award cost or price.
Object Class Category (f.): CONTRACTUAL
A B
Brief Description Cost
Contract for Die Cutting Training ABC, Corp. $ 100,000
Contract for mentors 30,000
TOTAL CONTRACTUAL $ 130,000
Budget Narrative: CONTRACTUAL
37
The ABC Corporation will develop a customized training curriculum for high-technology
manufacturing using instrumentation available at the organization. This is in addition to the die cutting
machine being purchased with grant funds. ABC is the only entity in the grantee area which has this
highly sophisticated equipment available, is a partner in the proposal development, is providing use of
the equipment and training facility at no cost to the grant, and is integral to the overall goal of the grant.
The total contract amount for ABC Corporation is $100,000. We will also hold a free and open
competition to procure an entity to provide mentoring services to our at-risk participants. Based on past
experience, we are budgeting $30,000 for this contract.
Other Costs Worksheet
Enter items that do not fit under any of the other cost categories, such as rent, utilities,
equipment that is rented and/or leased supportive services (e.g., child care,
transportation subsidies, etc.), and training/tuition costs. Note: Equipment cannot be
leased if the cost of leasing or renting the equipment exceeds the cost of purchasing the
equipment over the life of the grant. Copies of lease or rental agreements should be
kept on file and available for review by Federal staff and/or auditors. A description of
the activity or product should be provided as well as the unit cost for the service.
Object Class Category (h.): OTHER COSTS
(Including Training Expenses)
A B C D E
Item # of Units Unit Type Cost per Unit Cost
Die Tool Class Tuition 100 Item/s $ 1,500 $ 150,000
Rent of Classroom for Work Safety Course 45 Day/s 100 4,500
Work Safety Course for 50 attendees 2 Item/s 500 1,000
TOTAL FRINGE BENEFITS $ 155,500
Budget Narrative: Other Costs
These costs include Die Tool class tuition ($1,500) for each participant, rent of Classroom for the Work
Safety Course for approximately 50 attendees that fail the safety test.
Indirect Costs Worksheet
Indirect costs are costs that are incurred for common or joint objectives that benefits
more than one project. They may originate in your own unit or in units or departments
of your organization that supply goods, services, or facilities to the SCSEP grant. Most
often, the term “indirect costs” is used to indicate costs that are incurred to support the
overall operation of the organization. Indirect costs may be both administrative and
programmatic.
If the grantee operates with a single funding source then an indirect cost rate is not
needed. However, if the grantee has multiple funding sources - especially Federal
38
funding sources – that support the operations and activities of the organization, then an
indirect cost rate is needed.
An indirect costs rate is necessary for the equitable distribution of cost to all benefiting
activities. It provides for the systematic allocation of indirect cost to cost objectives in
reasonable proportion with the benefits received. These costs are not readily assignable
to specific awards and activities because a direct relationship to cost objectives (e.g.,
grants, contracts, fundraising, services to members, etc.) cannot be shown or would be
somewhat arbitrary in nature.
If the grantee has an approved indirect cost rate, a copy of the indirect cost agreement,
signed by the issuing Federal agency must be included as an attachment to the grant
proposal. For organizations with no prior approved indirect cost rate, and the grantee is
intending to budget for and charge indirect costs to the grant, then an indirect cost rate
proposal must be developed and submitted to the DOL, Office of Cost Determination
(OCD) no later than 3 months after the effective date of the DOL agreement.
Object Class Category (i.): INDIRECT CHARGES
OPTION A
For grantees that have an approved Indirect Cost Rate Agreement
Federal agency that issued the agreement HHS
What is the approved rate (%)? 15%
What is the base against which rate is applied? Total direct costs excluding equipment
(Note: enter description as specified in the agreement) expenditures and that portion of each sub
award in excess of $25,000
What is the base amount ($)? $ 452,457
Enter the rate (%) that will be used for this grant 9.00%
Enter the amount ($) that will be used for this grant $ 40,721
OPTION B
For grantees that DO NOT have an approved Indirect Cost Rate Agreement
Enter fixed amount ($) that will be used
(Note: This will be only temporary until your Indirect Cost Rate Application is submitted and
approved)
TOTAL INDIRECT CHARGES 40,721
Budget Narrative: Indirect Charges
We have a currently approved indirect cost rate agreement from HHS for 15% covering the period
January 1, 2007 to December 31, 2009. The indirect cost base is total direct costs excluding equipment
expenditures and that portion of each sub award in excess of $25,000. We are only charging a 9% IDCR
to the grant in order to stay within the 10% administrative cost limitation. We will charge the balance of
the indirect costs to a non-Federal source.
Administrative Costs Worksheet
39
The administrative cost worksheet only contains a text block to enter the budget
narrative. In this section, grantees should describe the percentage and total amount of
the estimated headquarters and local administrative costs that will be charged to grant.
Budget Narrative: Administrative Costs
Administrative costs charged to this project will include salaries and fringe benefits of the Executive
Director ($8,744), the Administrative Assistant ($9,648), a portion of the postage and office supplies
($650) and a portion of the cost of the LAN equipment ($3,500), totaling $22,542 and constituting 4.5% of
the total grant award amount of $500,000.
40
Linked official document 8: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2009/TEGL28-08aH.pdf
OMB Approval No. 0348-0044
BUDGET INFORMATION - Non-Construction Programs
SECTION A - BUDGET SUMMARY
Grant Program Catalog of Federal
Estimated Unobligated Funds New or Revised Budget
Function Domestic Assistance
or Activity Number Federal Non-Federal Federal Non-Federal Total
(a) (b) (c) (d) (e) (f) (g)
$ $ $ $ $
1. 0.00
2. 0.00
3. 0.00
4. 0.00
$ $ $ $ $
5. Totals 0.00 0.00 0.00 0.00 0.00
SECTION B - BUDGET CATEGORIES
GRANT PROGRAM, FUNCTION OR ACTIVITY Total
6. Object Class Categories
(1) (2) (3) (4) (5)
$ $ $ $ $
a. Personnel 0.00
b. Fringe Benefits 0.00
c. Travel 0.00
d. Equipment 0.00
e. Supplies 0.00
f. Contractual 0.00
g. Construction 0.00
h. Other 0.00
i. Total Direct Charges (sum of 6a-6h) 0.00 0.00 0.00 0.00 0.00
j. Indirect Charges 0.00
$ $ $ $ $
k. TOTALS (sum of 6i and 6j) 0.00 0.00 0.00 0.00 0.00
7. Program Income $ $ $ $ $ 0.00
Authorized for Local Reproduction Standard Form 424A (Rev. 7-97)
Previous Edition Usable Prescribed by OMB Circular A-102
SECTION C - NON-FEDERAL RESOURCES
(a) Grant Program (b) Applicant (c) State (d) Other Sources (e) TOTALS
8. $ $ $ $ 0.00
9. 0.00
10. 0.00
11. 0.00
12. TOTAL (sum of lines 8-11) $ 0.00 $ 0.00 $ 0.00 $ 0.00
SECTION D - FORECASTED CASH NEEDS
Total for 1st Year 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter
13. Federal
$ 0.00 $ $ $ $
14. Non-Federal 0.00
15. TOTAL (sum of lines 13 and 14) $ 0.00 $ 0.00 $ 0.00 $ 0.00 $ 0.00
SECTION E - BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT
(a) Grant Program FUTURE FUNDING PERIODS (Years)
(b) First (c) Second (d) Third (e) Fourth
16. $ $ $ $
17.
18.
19.
20. TOTAL (sum of lines 16-19) $ 0.00 $ 0.00 $ 0.00 $ 0.00
SECTION F - OTHER BUDGET INFORMATION
21. Direct Charges: 22. Indirect Charges:
23. Remarks:
Authorized for Local Reproduction Standard Form 424A (Rev. 7-97) Page 2
INSTRUCTIONS FOR THE SF-424A
Public reporting burden for this collection of information is estimated to average 180 minutes per response, including time for reviewing
instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for
reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0044), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT AND BUDGET.
SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.
General Instructions
For continuing grant program applications , submit these forms
This form is designed so that application can be made for funds before the end of each funding period as required by the grantor
from one or more grant programs. In preparing the budget, agency. Enter in Columns (c) and (d) the estimated amounts of
adhere to any existing Federal grantor agency guidelines which funds which will remain unobligated at the end of the grant
prescribe how and whether budgeted amounts should be funding period only if the Federal grantor agency instructions
separately shown for different functions or activities within the provide for this. Otherwise, leave these columns blank. Enter in
program. For some programs, grantor agencies may require columns (e) and (f) the amounts of funds needed for the
budgets to be separately shown by function or activity. For other upcoming period. The amount(s) in Column (g) should be the
programs, grantor agencies may require a breakdown by function sum of amounts in Columns (e) and (f).
or activity. Sections A, B, C, and D should include budget
estimates for the whole project except when applying for For supplemental grants and changes to existing grants, do not
assistance which requires Federal authorization in annual or use Columns (c) and (d). Enter in Column (e) the amount of the
other funding period increments. In the latter case, Sections A, B, increase or decrease of Federal funds and enter in Column (f) the
C, and D should provide the budget for the first budget period amount of the increase or decrease of non-Federal funds. In
(usually a year) and Section E should present the need for Column (g) enter the new total budgeted amount (Federal and
Federal assistance in the subsequent budget periods. All non-Federal) which includes the total previous authorized
applications should contain a breakdown by the object class budgeted amounts plus or minus, as appropriate, the amounts
categories shown in Lines a-k of Section B. shown in Columns (e) and (f). The amount(s) in Column (g)
should not equal the sum of amounts in Columns (e) and (f).
Section A. Budget Summary Lines 1-4 Columns (a) and (b)
Line 5 - Show the totals for all columns used.
For applications pertaining to a single Federal grant program
(Federal Domestic Assistance Catalog number) and not requiring Section B Budget Categories
a functional or activity breakdown, enter on Line 1 under Column
(a) the Catalog program title and the Catalog number in Column In the column headings (1) through (4), enter the titles of the
(b). same programs, functions, and activities shown on Lines 1-4,
Column (a), Section A. When additional sheets are prepared for
For applications pertaining to a single program requiring budget Section A, provide similar column headings on each sheet. For
amounts by multiple functions or activities, enter the name of each program, function or activity, fill in the total requirements for
each activity or function on each line in Column (a), and enter the funds (both Federal and non-Federal) by object class categories.
Catalog number in Column (b). For applications pertaining to
multiple programs where none of the programs require a Line 6a-i - Show the totals of Lines 6a to 6h in each column.
breakdown by function or activity, enter the Catalog program title
on each line in Column (a) and the respective Catalog number on Line 6j - Show the amount of indirect cost.
each line in Column (b).
Line 6k - Enter the total of amounts on Lines 6i and 6j. For all
For applications pertaining to multiple programs where one or applications for new grants and continuation grants the total
more programs require a breakdown by function or activity, amount in column (5), Line 6k, should be the same as the total
prepare a separate sheet for each program requiring the amount shown in Section A, Column (g), Line 5. For
breakdown. Additional sheets should be used when one form supplemental grants and changes to grants, the total amount of
does not provide adequate space for all breakdown of data the increase or decrease as shown in Columns (1)-(4), Line 6k
required. However, when more than one sheet is used, the first should be the same as the sum of the amounts in Section A,
page should provide the summary totals by programs. Columns (e) and (f) on Line 5.
Lines 1-4, Columns (c) through (g) Line 7 - Enter the estimated amount of income, if any, expected
to be generated from this project. Do not add or subtract this
For new applications , leave Column (c) and (d) blank. For each amount from the total project amount, Show under the program
line entry in Columns (a) and (b), enter in Columns (e), (f), and
(g) the appropriate amounts of funds needed to support the
project for the first funding period (usually a year).
SF-424A (Rev. 7-97) Page 3
INSTRUCTIONS FOR THE SF-424A (continued)
narrative statement the nature and source of income. The Line 15 - Enter the totals of amounts on Lines 13 and 14.
estimated amount of program income may be considered by the
Federal grantor agency in determining the total amount of the Section E. Budget Estimates of Federal Funds Needed for
grant. Balance of the Project
Section C. Non-Federal Resources Lines 16-19 - Enter in Column (a) the same grant program titles
shown in Column (a), Section A. A breakdown by function or
Lines 8-11 Enter amounts of non-Federal resources that will be activity is not necessary. For new applications and continuation
used on the grant. If in-kind contributions are included, provide a grant applications, enter in the proper columns amounts of Federal
brief explanation on a separate sheet. funds which will be needed to complete the program or project over
the succeeding funding periods (usually in years). This section
need not be completed for revisions (amendments, changes, or
Column (a) - Enter the program titles identical to supplements) to funds for the current year of existing grants.
Column (a), Section A. A breakdown by function or
activity is not necessary. If more than four lines are needed to list the program titles, submit
additional schedules as necessary.
Column (b) - Enter the contribution to be made by the
applicant. Line 20 - Enter the total for each of the Columns (b)-(e). When
additional schedules are prepared for this Section, annotate
Column (c) - Enter the amount of the State’s cash and accordingly and show the overall totals on this line.
in-kind contribution if the applicant is not a State or
State agency. Applicants which are a State or State Section F. Other Budget Information
agencies should leave this column blank.
Line 21 - Use this space to explain amounts for individual direct
Column (d) - Enter the amount of cash and in-kind
object class cost categories that may appear to be out of the
contributions to be made from all other sources.
ordinary or to explain the details as required by the Federal grantor
agency.
Column (e) - Enter totals of Columns (b), (c), and (d).
Line 22 - Enter the type of indirect rate (provisional, predetermined,
final or fixed) that will be in effect during the funding period, the
Line 12 - Enter the total for each of Columns (b)-(e). The amount estimated amount of the base to which the rate is applied, and the
in Column (e) should be equal to the amount on Line 5, Column total indirect expense.
(f), Section A.
Line 23 - Provide any other explanations or comments deemed
Section D. Forecasted Cash Needs necessary.
Line 13 - Enter the amount of cash needed by quarter from the
grantor agency during the first year.
Line 14 - Enter the amount of cash from all other sources needed
by quarter during the first year.
SF-424A (Rev. 7-97) Page 4
Linked official document 9: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2009/TEGL28-08aI.pdf
Attachment I-1
USDOL/ETA
Senior Community Service Employment Program
PY 2009 Authorized Positions and Funding*
for State Agencies and Territories, by State
States Positions Dollars
State Agencies
Alabama 218 $2,104,838
Alaska 252 2,429,373
Arizona 157 1,511,404
Arkansas 214 2,067,748
California 1,011 9,745,306
Colorado 119 1,149,779
Connecticut 129 1,242,503
Delaware 252 2,429,373
District of Col 68 658,341
Florida 695 6,703,956
Georgia 262 2,522,096
Hawaii 252 2,429,373
Idaho 63 604,836
Illinois 459 4,422,942
Indiana 309 2,976,445
Iowa 151 1,455,769
Kansas 120 1,159,051
Kentucky 224 2,160,473
Louisiana 199 1,919,390
Maine 73 704,704
Maryland 163 1,567,038
Massachusetts 257 2,475,735
Michigan 393 3,792,418
Minnesota 280 2,698,272
Mississippi 146 1,409,407
Missouri 291 2,809,542
Montana 74 713,976
Nebraska 90 871,607
Nevada 63 604,836
New Hampshire 63 604,836
New Jersey 333 3,208,256
New Mexico 66 639,797
New York 779 7,510,656
North Carolina 309 2,976,445
North Dakota 71 686,158
Ohio 514 4,960,741
Oklahoma 189 1,826,666
Oregon 173 1,669,035
Pennsylvania 631 6,082,704
Puerto Rico 162 1,557,765
Rhode Island 63 611,980
South Carolina 161 1,548,493
South Dakota 82 788,155
Tennessee 240 2,318,104
Texas 654 6,305,242
Utah 79 760,338
Vermont 65 630,524
Virginia 256 2,466,462
Washington 174 1,678,307
West Virginia 133 1,279,593
Wisconsin 302 2,911,538
Wyoming 63 604,836
State Agencies Total 12,546 $120,967,162
Territories
American Samoa 133 1,286,831
Guam 133 1,286,831
Northern Marianas 44 428,945
Virgin Islands 133 1,286,831
Territories Total 443 $4,289,438
* Based on cost per position of $9,642, with enacted minimum wage increase effective 7/24/09
U. S. Department of Labor / Employment & Training Administration Attachment I-2
Senior Community Service Employment Program
PY 2009 Authorized Positions* for Non-Minority National Sponsors, by State
State AARP ABLE ANPPM ES EW GII Mature NCBA NCOA NULI QCSI SER SSAI TWI VATD Total
Alabama 0 0 0 252 0 0 0 0 0 0 0 0 602 0 0 854
Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Arizona 154 0 163 0 0 133 0 0 0 0 0 0 0 0 0 450
Arkansas 236 0 0 0 451 0 0 152 0 0 0 0 0 0 0 839
California 471 0 526 0 407 0 0 0 301 0 0 1,313 494 0 0 3,512
Colorado 181 0 0 0 0 0 0 0 0 0 0 285 0 0 0 466
Connecticut 0 0 0 240 0 0 0 0 0 0 0 0 0 266 0 506
Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
District of Col 0 0 81 0 0 0 0 184 0 0 0 0 0 0 0 265
Florida 1,685 0 0 0 657 0 0 193 0 0 0 184 0 0 0 2,719
Georgia 262 0 0 0 579 0 0 0 180 0 0 0 0 0 0 1,021
Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Idaho 0 0 0 0 222 0 0 0 0 0 0 0 0 0 0 222
Illinois 111 0 0 226 509 0 0 122 0 0 0 221 516 0 0 1,705
Indiana 301 0 0 0 360 266 0 0 0 0 0 0 279 0 0 1,206
Iowa 199 0 0 0 270 0 0 0 0 0 0 0 121 0 0 590
Kansas 0 0 0 0 0 0 0 0 0 0 0 454 0 0 0 454
Kentucky 130 0 0 0 440 0 0 0 303 0 0 0 0 0 0 873
Louisiana 162 0 205 0 246 0 0 0 92 0 0 0 0 0 0 705
Maine 0 284 0 0 0 0 0 0 0 0 0 0 0 0 0 284
Maryland 0 0 0 0 0 0 0 0 0 0 0 0 633 0 0 633
Massachusetts 0 254 0 0 0 0 0 0 0 192 0 0 497 0 0 943
Michigan 468 0 0 0 500 0 0 254 0 244 0 0 0 0 0 1,466
Minnesota 0 0 0 0 493 0 0 0 0 0 199 0 379 0 0 1,071
Mississippi 0 0 0 0 170 0 0 131 0 0 0 0 267 0 0 568
Missouri 339 0 0 0 769 0 0 0 0 0 0 0 0 0 0 1,108
Montana 0 0 0 0 287 0 0 0 0 0 0 0 0 0 0 287
Nebraska 0 0 0 0 341 0 0 0 0 0 0 0 0 0 0 341
Nevada 226 0 0 0 0 0 0 0 0 0 0 0 0 0 0 226
New Hampshire 0 222 0 0 0 0 0 0 0 0 0 0 0 0 0 222
New Jersey 0 0 0 445 234 0 0 0 455 169 0 0 0 0 0 1,303
New Mexico 0 0 0 0 0 222 0 0 0 0 0 0 0 0 0 222
New York 646 0 0 484 516 0 0 0 429 249 0 0 638 0 0 2,962
North Carolina 0 0 0 0 0 0 0 342 208 0 0 0 655 0 0 1,205
North Dakota 0 0 0 0 276 0 0 0 0 0 0 0 0 0 0 276
Ohio 336 0 0 0 478 0 678 184 0 177 0 0 156 0 0 2,009
Oklahoma 221 0 0 0 333 0 0 0 0 0 0 0 0 0 0 554
Oregon 0 0 0 229 449 0 0 0 0 0 0 0 0 0 0 678
Pennsylvania 475 0 147 0 266 269 0 228 647 152 0 0 231 0 0 2,415
Puerto Rico 238 0 0 0 395 0 0 0 0 0 0 0 0 0 0 633
Rhode Island 0 0 0 0 0 0 0 0 0 0 0 245 0 0 0 245
South Carolina 262 0 0 0 366 0 0 0 0 0 0 0 0 0 0 628
South Dakota 0 0 0 0 286 0 0 0 0 0 0 0 0 0 0 286
Tennessee 0 0 0 0 0 0 0 0 197 0 0 0 745 0 0 942
Texas 1,272 0 0 0 552 0 0 0 0 0 0 384 270 0 0 2,478
Utah 0 0 0 307 0 0 0 0 0 0 0 0 0 0 0 307
Vermont 0 0 0 0 0 0 0 0 0 0 0 0 0 0 252 252
Virginia 316 0 0 0 113 289 0 0 255 0 0 0 0 0 0 973
Washington 337 0 0 0 0 261 0 0 0 0 0 0 0 0 0 598
West Virginia 0 0 0 0 126 0 0 0 392 0 0 0 0 0 0 518
Wisconsin 0 0 0 0 464 0 0 0 0 0 0 328 352 0 0 1,144
Wyoming 0 0 0 0 222 0 0 0 0 0 0 0 0 0 0 222
Total 9,028 760 1,122 2,183 11,777 1,440 678 1,790 3,459 1,183 199 3,414 6,835 266 252 44,386
* Based on cost per position of $9,642, with enacted minimum wage increase effective 7/24/09
U. S. Department of Labor / Employment & Training Administration Attachment I-3
Senior Community Service Employment Program
PY 2009 Authorized Funding* for Non-Minority National Sponsors, by State
State AARP ABLE ANPPM ES EW GII Mature NCBA NCOA NULI QCSI SER SSAI TWI VATD Total
Alabama $0 $0 $0 $2,429,554 $0 $0 $0 $0 $0 $0 $0 $0 $5,803,935 $0 $0 $8,233,489
Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Arizona 1,483,493 0 1,570,190 0 0 1,281,198 0 0 0 0 0 0 0 0 0 4,334,881
Arkansas 2,276,810 0 0 0 4,351,023 0 0 1,466,420 0 0 0 0 0 0 0 8,094,253
California 4,541,314 0 5,071,616 0 3,924,235 0 0 0 2,902,198 0 0 12,659,755 4,763,076 0 0 33,862,194
Colorado 1,745,011 0 0 0 0 0 0 0 0 0 0 2,747,670 0 0 0 4,492,681
Connecticut 0 0 0 2,315,831 0 0 0 0 0 0 0 0 0 2,566,712 0 4,882,543
Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
District of Col 0 0 780,247 0 0 0 0 1,772,413 0 0 0 0 0 0 0 2,552,660
Florida 16,244,848 0 0 0 6,334,045 0 0 1,860,686 0 0 0 1,773,918 0 0 0 26,213,497
Georgia 2,527,267 0 0 0 5,585,068 0 0 0 1,736,291 0 0 0 0 0 0 9,848,626
Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Idaho 0 0 0 0 2,139,877 0 0 0 0 0 0 0 0 0 0 2,139,877
Illinois 1,070,231 0 0 2,179,028 4,907,634 0 0 1,176,290 0 0 0 2,130,820 4,975,127 0 0 16,439,130
Indiana 2,902,890 0 0 0 3,471,895 2,565,344 0 0 0 0 0 0 2,690,718 0 0 11,630,847
Iowa 1,919,207 0 0 0 2,603,949 0 0 0 0 0 0 0 1,166,955 0 0 5,690,111
Kansas 0 0 0 0 0 0 0 0 0 0 0 4,381,293 0 0 0 4,381,293
Kentucky 1,253,709 0 0 0 4,243,322 0 0 0 2,922,106 0 0 0 0 0 0 8,419,137
Louisiana 1,561,339 0 1,975,769 0 2,370,923 0 0 0 886,686 0 0 0 0 0 0 6,794,717
Maine 0 2,738,308 0 0 0 0 0 0 0 0 0 0 0 0 0 2,738,308
Maryland 0 0 0 0 0 0 0 0 0 0 0 0 6,107,819 0 0 6,107,819
Massachusetts 0 2,450,239 0 0 0 0 0 0 0 1,852,149 0 0 4,794,364 0 0 9,096,752
Michigan 4,513,070 0 0 0 4,821,656 0 0 2,449,401 0 2,352,968 0 0 0 0 0 14,137,095
Minnesota 0 0 0 0 4,751,410 0 0 0 0 0 1,917,912 0 3,652,707 0 0 10,322,029
Mississippi 0 0 0 0 1,639,128 0 0 1,263,093 0 0 0 0 2,574,395 0 0 5,476,616
Missouri 3,268,854 0 0 0 7,415,188 0 0 0 0 0 0 0 0 0 0 10,684,042
Montana 0 0 0 0 2,766,155 0 0 0 0 0 0 0 0 0 0 2,766,155
Nebraska 0 0 0 0 3,285,969 0 0 0 0 0 0 0 0 0 0 3,285,969
Nevada 2,181,364 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,181,364
New Hampshire 0 2,139,877 0 0 0 0 0 0 0 0 0 0 0 0 0 2,139,877
New Jersey 0 0 0 4,289,174 2,255,431 0 0 0 4,385,560 1,628,922 0 0 0 0 0 12,559,087
New Mexico 0 0 0 0 0 2,139,877 0 0 0 0 0 0 0 0 0 2,139,877
New York 6,229,242 0 0 4,667,110 4,975,680 0 0 0 4,136,757 2,401,055 0 0 6,152,100 0 0 28,561,944
North Carolina 0 0 0 0 0 0 0 3,298,403 2,006,046 0 0 0 6,317,116 0 0 11,621,565
North Dakota 0 0 0 0 2,664,049 0 0 0 0 0 0 0 0 0 0 2,664,049
Ohio 3,239,978 0 0 0 4,609,254 0 6,537,813 1,774,274 0 1,706,774 0 0 1,504,275 0 0 19,372,368
Oklahoma 2,129,171 0 0 0 3,208,209 0 0 0 0 0 0 0 0 0 0 5,337,380
Oregon 0 0 0 2,207,185 4,327,624 0 0 0 0 0 0 0 0 0 0 6,534,809
Pennsylvania 4,580,759 0 1,417,624 0 2,565,225 2,594,156 0 2,198,764 6,239,475 1,465,843 0 0 2,227,695 0 0 23,289,541
Puerto Rico 2,296,463 0 0 0 3,811,356 0 0 0 0 0 0 0 0 0 0 6,107,819
Rhode Island 0 0 0 0 0 0 0 0 0 0 0 2,357,729 0 0 0 2,357,729
South Carolina 2,524,931 0 0 0 3,527,194 0 0 0 0 0 0 0 0 0 0 6,052,125
South Dakota 0 0 0 0 2,756,873 0 0 0 0 0 0 0 0 0 0 2,756,873
Tennessee 0 0 0 0 0 0 0 0 1,898,517 0 0 0 7,179,670 0 0 9,078,187
Texas 12,264,635 0 0 0 5,322,389 0 0 0 0 0 0 3,702,531 2,603,342 0 0 23,892,897
Utah 0 0 0 2,961,086 0 0 0 0 0 0 0 0 0 0 0 2,961,086
Vermont 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,431,989 2,431,989
Virginia 3,047,794 0 0 0 1,089,876 2,787,382 0 0 2,459,454 0 0 0 0 0 0 9,384,506
Washington 3,248,483 0 0 0 0 2,515,887 0 0 0 0 0 0 0 0 0 5,764,370
West Virginia 0 0 0 0 1,214,740 0 0 0 3,779,191 0 0 0 0 0 0 4,993,931
Wisconsin 0 0 0 0 4,472,689 0 0 0 0 0 0 3,161,728 3,393,074 0 0 11,027,491
Wyoming 0 0 0 0 2,139,877 0 0 0 0 0 0 0 0 0 0 2,139,877
Total 87,050,863 7,328,424 10,815,446 21,048,968 113,551,943 13,883,844 6,537,813 17,259,744 33,352,281 11,407,711 1,917,912 32,915,444 65,906,368 2,566,712 2,431,989 427,975,462
* Based on cost per position of $9,642, with enacted minimum wage increase effective 7/24/09
Attachment I-4
U. S. Department of Labor / Employment & Training Administration
Senior Community Service Employment Program
PY 2009 Authorized Positions* for Minority National Sponsors, by State
State IID NAPCA NICOA Total
Alabama 0 0 0 0
Alaska 0 0 0 0
Arizona 0 0 173 173
Arkansas 72 0 0 72
California 0 345 87 432
Colorado 0 0 0 0
Connecticut 0 0 0 0
Delaware 0 0 0 0
District of Col 0 0 0 0
Florida 0 0 0 0
Georgia 0 0 0 0
Hawaii 0 0 0 0
Idaho 0 0 0 0
Illinois 0 87 0 87
Indiana 0 0 0 0
Iowa 0 0 0 0
Kansas 0 0 0 0
Kentucky 0 0 0 0
Louisiana 95 0 0 95
Maine 0 0 0 0
Maryland 0 0 0 0
Massachusetts 0 61 0 61
Michigan 0 0 0 0
Minnesota 0 0 27 27
Mississippi 34 0 0 34
Missouri 0 0 0 0
Montana 0 0 0 0
Nebraska 0 0 0 0
Nevada 0 0 0 0
New Hampshire 0 0 0 0
New Jersey 0 0 0 0
New Mexico 0 0 62 62
New York 0 82 0 82
North Carolina 0 0 0 0
North Dakota 0 0 0 0
Ohio 0 0 0 0
Oklahoma 0 0 182 182
Oregon 0 0 0 0
Pennsylvania 0 77 0 77
Puerto Rico 0 0 0 0
Rhode Island 0 0 0 0
South Carolina 0 0 0 0
South Dakota 0 0 41 41
Tennessee 0 0 0 0
Texas 0 79 0 79
Utah 0 0 0 0
Vermont 0 0 0 0
Virginia 0 0 0 0
Washington 0 81 0 81
West Virginia 0 0 0 0
Wisconsin 0 0 37 37
Wyoming 0 0 0 0
Total 201 812 609 1,622
* Based on cost per position of $9,642, with enacted minimum wage increase effective 7/24/09
Attachment I-5
U. S. Department of Labor / Employment & Training Administration
Senior Community Service Employment Program
PY 2009 Authorized Funding* for Minority National Sponsors, by State
State IID NAPCA NICOA Total
Alabama $0 $0 $0 $0
Alaska 0 0 0 0
Arizona 0 0 1,668,451 1,668,451
Arkansas 694,384 0 0 694,384
California 0 3,327,259 839,048 4,166,307
Colorado 0 0 0 0
Connecticut 0 0 0 0
Delaware 0 0 0 0
District of Col 0 0 0 0
Florida 0 0 0 0
Georgia 0 0 0 0
Hawaii 0 0 0 0
Idaho 0 0 0 0
Illinois 0 839,048 0 839,048
Indiana 0 0 0 0
Iowa 0 0 0 0
Kansas 0 0 0 0
Kentucky 0 0 0 0
Louisiana 916,202 0 0 916,202
Maine 0 0 0 0
Maryland 0 0 0 0
Massachusetts 0 588,298 0 588,298
Michigan 0 0 0 0
Minnesota 0 0 260,394 260,394
Mississippi 327,904 0 0 327,904
Missouri 0 0 0 0
Montana 0 0 0 0
Nebraska 0 0 0 0
Nevada 0 0 0 0
New Hampshire 0 0 0 0
New Jersey 0 0 0 0
New Mexico 0 0 597,942 597,942
New York 0 790,827 0 790,827
North Carolina 0 0 0 0
North Dakota 0 0 0 0
Ohio 0 0 0 0
Oklahoma 0 0 1,755,250 1,755,250
Oregon 0 0 0 0
Pennsylvania 0 742,606 0 742,606
Puerto Rico 0 0 0 0
Rhode Island 0 0 0 0
South Carolina 0 0 0 0
South Dakota 0 0 395,413 395,413
Tennessee 0 0 0 0
Texas 0 761,894 0 761,894
Utah 0 0 0 0
Vermont 0 0 0 0
Virginia 0 0 0 0
Washington 0 781,182 0 781,182
West Virginia 0 0 0 0
Wisconsin 0 0 356,836 356,836
Wyoming 0 0 0 0
Total 1,938,490 7,831,114 5,873,334 15,642,938
* Based on cost per position of $9,642, with enacted minimum wage increase effective 7/24/09
Linked official document 10: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2009/TEGL28-08aJ.pdf
ATTACHMENT J
FEDERAL PROJECT OFFICER (FPO) LIST FOR SCSEP GRANTEES
Grantee Region FPO Name Phone E-Mail
Alabama III Charlotte Norton (404) 302-5340 [email protected]
Alaska VI Carol Padovan (415) 625-7946 [email protected]
Arizona VI John Jacobs (415) 625-7940 [email protected]
Arkansas IV Kajuana Donahue (972) 850-4613 [email protected]
California VI John Jacobs (415) 625-7940 [email protected]
Colorado IV Bill Martin (972) 850-4635 [email protected]
Connecticut I Keeva Davis (617) 788-0141 [email protected]
Delaware II Barbara Shelly (215) 861-5541 [email protected]
District of Columbia II Barbara Shelly (215) 861-5541 [email protected]
Florida III Charlotte Norton (404) 302-5340 [email protected]
Georgia III Charlotte Norton (404) 302-5340 [email protected]
Hawaii VI John Jacobs (415) 625-7940 [email protected]
Idaho VI Ingrid Nyberg (415) 625-7947 [email protected]
Illinois V Alice Mitchell (312) 596-5413 [email protected]
Indiana V Celeste Moerle (312) 596-5422 [email protected]
Iowa V Alice Mitchell (312) 596-5413 [email protected]
Kansas V Phillip Moreland (312) 596-5421 [email protected]
Kentucky III Charlotte Norton (404) 302-5340 [email protected]
Louisiana IV Marilyn Brandenburg (972) 850-4617 [email protected]
Maine I Keeva Davis (617) 788-0141 [email protected]
Maryland II Barbara Shelly (215) 861-5541 [email protected]
Massachusetts I Keeva Davis (617) 788-0141 [email protected]
Michigan V Marium Baker (312) 596-5526 [email protected]
Minnesota V James Sawers (312) 596-5512 [email protected]
Mississippi III Charlotte Norton (404) 302-5340 [email protected]
Missouri V Phillip Moreland (312) 596-5421 [email protected]
Montana IV Jesus Morales (972) 850-4616 [email protected]
Nebraska V Alice Mitchell (312) 596-5413 [email protected]
Nevada VI Ingrid Nyberg (415) 625-7947 [email protected]
New Hampshire I Keeva Davis (617) 788-0141 [email protected]
New Jersey I Keeva Davis (617) 788-0141 [email protected]
New Mexico IV Roseana Smith (972) 850-4615 [email protected]
New York I Keeva Davis (617) 788-0141 [email protected]
North Carolina III Charlotte Norton (404) 302-5340 [email protected]
North Dakota IV Doug Harris (214) 767-2154 [email protected]
Ohio V Alice Mitchell (312) 596-5413 [email protected]
Oklahoma IV Felicia Blair (972) 850-4643 [email protected]
Oregon VI Ingrid Nyberg (415) 625-7947 [email protected]
Pennsylvania II Barbara Shelly (215) 861-5541 [email protected]
Puerto Rico I Keeva Davis (617) 788-0141 [email protected]
Rhode Island I Keeva Davis (617) 788-0141 [email protected]
South Carolina III Charlotte Norton (404) 302-5340 [email protected]
South Dakota IV Bernie Cutter (972) 850-4618 [email protected]
Tennessee III Charlotte Norton (404) 302-5340 [email protected]
Texas IV Rebecca Sarmiento (972) 850-4621 [email protected]
Utah IV Cynthia Green (972) 850-4619 [email protected]
Vermont I Keeva Davis (617) 788-0141 [email protected]
Virginia II Barbara Shelly (215) 861-5541 [email protected]
47
Washington VI Carol Padovan (415) 625-7946 [email protected]
West Virginia II Barbara Shelly (215) 861-5541 [email protected]
Wisconsin V Celeste Moerle (312) 596-5422 [email protected]
Wyoming IV Felicia Blair (972) 850-4643 [email protected]
American Samoa VI John Jacobs (415) 625-7940 [email protected]
Guam VI John Jacobs (415) 625-7940 [email protected]
Northern Mariana Islands VI John Jacobs (415) 625-7940 [email protected]
Virgin Islands I Keeva Davis (617) 788-0141 [email protected]
AARP Foundation II Elaine Allen (215) 861-5293 [email protected]
Asociacion Nacional Pro VI Sandra Waterhouse (415) 625-7959 [email protected]
Personas Mayores
Easter Seals, Inc. V Lori Harris (312) 596-5496 [email protected]
Experience Works, Inc. III Charlotte Norton (404) 302-5340 [email protected]
Goodwill Industries II Chantal Watler (215) 861-5293 [email protected]
International, Inc.
Institute for Indian IV Cynthia Joseph (972) 850-4645 [email protected]
Development, Inc.
Mature Services, Inc. V Lori Harris (312) 596-5496 [email protected]
National Able Network I Keeva Davis (617) 788-0141 [email protected]
National Asian Pacific Center VI Karen Connor (415) 625-7962 [email protected]
on Aging
National Caucus and Center II Chantal Watler (215) 861-5293 [email protected]
on Black Aged, Inc.
National Council on the II Elaine Allen (215) 861-5293 [email protected]
Aging, Inc.
National Indian Council on IV Brie Burleson (972) 850-4652 [email protected]
Aging
National Urban League I Keeva Davis (617) 788-0141 [email protected]
Quality Career Services, Inc. V Lori Harris (312) 596-5496 [email protected]
Senior Service America, Inc. II Chantal Watler (215) 861-5293 [email protected]
SER - Jobs for Progress IV Patricia Evans (972) 850-4644 [email protected]
National, Inc.
Vermont Associates for I Keeva Davis (617) 788-0141 [email protected]
Training and Development,
Inc.
The Workplace, Inc. I Keeva Davis (617) 788-0141 [email protected]
48
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