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2012 state and territorial SCSEP grant applications

Summary ETA told state and territorial Senior Community Service Employment Program grantees how to apply for program year 2012 funds. The letter lists required narratives, assurances, budget forms, service areas, and a May 21, 2012 application deadline; its attachments give funding and authorized positions. It rescinded TEGL 25-10, and TEGL 28-12 later rescinded this letter and Change 1.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 26-11
Date issued
April 30, 2012
Status
Rescinded
TEGL 28-12 expressly rescinded this letter and Change 1 on May 10, 2013; this letter prints an expiration date of June 30, 2013.
Status last verified October 24, 2026

Is this still the rule?

This document has been rescinded. Ezel checks what federal law requires today, under current federal labor law, and answers your situation with citations.

This document has been rescinded
TEGL 28-12 expressly rescinded this letter and Change 1 on May 10, 2013; this letter prints an expiration date of June 30, 2013. It no longer reflects the agency's current position. Treat this page as historical context, not current guidance, and verify current law before relying on anything here.
About this page: The full text below is the official document from U.S. Department of Labor, Employment and Training Administration (ETA). Ezel adds the plain-English summary and tracks the document's status. The official source linked on this page is authoritative for any reliance.

Accessible letter PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2012/TEGL26-11acc.pdf

CLASSIFICATION

   EMPLOYMENT AND TRAINING ADMINISTRATION                SCSEP
               ADVISORY SYSTEM                           CORRESPONDENCE SYMBOL
          U.S. DEPARTMENT OF LABOR                       DNPTTA
             Washington, D.C. 20210                      DATE
                                                         April 30, 2012

ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 26-11

TO:             SENIOR COMMUNITY SERVICE EMPLOYMENT
                PROGRAM STATE AND TERRITORIAL GRANTEES

FROM:           JANE OATES /s/
                Assistant Secretary

SUBJECT:        Program Year 2012 Planning Instructions and Allotments for Senior
                Community Service Employment Program (SCSEP) State and Territorial Grant
                Applicants

1. Purpose. To provide SCSEP state and territorial grant applicants with application
   instructions, procedures, and allotments for Program Year (PY) 2012 funds, with a period of
   performance beginning July 1, 2012.

2. References.
       Department of Labor Appropriations Act, 2012, Title I of Division F of the
         Consolidated Appropriation Act, 2012, P.L. 112-74;
       2006 Older Americans Act Amendments (OAA), P.L. 109-365, 42 U.S.C. 3056 et.
       20 CFR Part 641;
                1. SCSEP Final Rule, 75 FR 53785 (Sep 1, 2010)
                2. SCSEP; Final Rule, Additional Indicator for Volunteering, 77 FR 4654
                    (Jan 31, 2012)
       Training and Employment Guidance Letter (TEGL) 12-06, Revised Income Inclusions
         and Exclusions and Procedures for Determining SCSEP Eligibility;
       TEGL 16-11, 2012 Federal Poverty Guidelines;
       Priority of Service for Covered Persons Final Rule, 20 CFR Part 1010, 73 FR 78132
         (Dec 19, 2008);
       Americans with Disabilities Act, as amended, P.L. 110-325;
       SCSEP Performance Data Collection Approval (Office of Management and Budget
         No. 1205-0040);
       Jobs for Veterans Act, P.L. 107-288.


 RESCISSIONS                                            EXPIRATION DATE
 TEGL 25-10                                             June 30, 2013

3. Background. Under the OAA Title V, the Employment and Training Administration (ETA)
   provides annual grants to state and territorial grantees for all 56 state and territories. A
   planning guidance TEGL is released each year to provide funding and authorized position
   amounts and to assist SCSEP grant applicants in preparing their application for the annual
   OAA Title V appropriation (P.L. 112-74).

4. Overall Approach. This year ETA is streamlining the grant application process. State and
   territorial grantees will be required to submit information on Organization Structure,
   Monitoring, and Audits, but no other narrative information will be required. We will provide
   a generic Statement of Work to state and territorial grantees for PY 2012 to use in place of a
   more detailed Program Narrative. Optional requests are in Attachment D, including the
   opportunity to revise grantee policy for the 4-year individual participant durational limits.
   All other documents listed as attachments for the TEGL are required: SF-424, 424A with
   budget narrative, and signed SCSEP programmatic assurances. State and territorial grantees
   should note that PY 2012 funding for SCSEP is slightly less than PY 2011 funding. The
   funding amounts and authorized position allocations are in Attachment A.

5. Grant Application Procedural Requirements. All SCSEP grant applicants must submit a
   grant application package in order to receive PY 2012 funding. The Grant Officer will not
   approve a grant application that fails to provide any of the required information outlined in
   this guidance. The Department of Labor requires the following items in the grant application
   package:

       Program Narrative (Attachment B). Applicants must provide a narrative in accordance
       with the description in Attachment B.

       Programmatic Assurances (Attachment C). Applicants must submit signed
       programmatic assurances that reflect standard program requirements based on the OAA
       and its regulations at 20 CFR Part 641.

       Optional Special Requests (Attachment D). Applicants may provide additional optional
       narratives, described in Attachment D, for any special requests in one or more of the
       following areas:

            Waiver for additional funds for training and supportive services
            Revision of 48 month individual participant durational limit policy
            Administration cost cap increase
            Extension of maximum project duration
            On-the-job experience training option
            Cross-border agreements
       Budget Forms (Attachments E-G). Applicants must include in their grant application a
       signed Application for Federal Assistance SF-424; a SF-424A Budget Information Form;
       and a detailed budget narrative. These forms and instructions are in Attachments E
       through G.

       Applicants should not include manuals and operating procedures in the application.
       Federal Project Officers (FPOs) may request these separately as needed.

       Geographic Areas to Be Served. The grant application must list the cities and counties
       the grant will serve; include the number of SCSEP authorized positions that you will
       establish in each jurisdiction with PY 2012 funds. Applicants serving a city, as well as its
       surrounding counties or jurisdictions, must list authorized positions in the surrounding
       counties and jurisdictions. This information can be submitted in an Excel spreadsheet as
       a separate attachment, and will serve to provide information for Item 14 on the SF-424.

6. PY 2012 Program Allotments. See Attachment A for funding levels and authorized
   positions.

7. Schedule and Action Requested. Applicants must comply with the following:
          Provide forms SF-424 and SF-424A with narrative to the State Office on Aging
             (if not the grantee) and Area Agencies on Aging (AAAs) no later than the date of
             submission to the Department.
          Submit the PY 2012 grant application to ETA, Office of Workforce Investment,
             Division of National Programs, Tools, and Technical Assistance no later than
             May 21, 2012. Applicants are encouraged to submit their applications as soon as
             possible.

8. Method of Submission. Applicants must submit the items listed in section 5 of this TEGL
   via e-mail to [email protected], with an electronic copy to the applicant’s FPO
   (Attachment H). If an applicant is unable to submit electronically, the applicant must submit
   hard copy applications by fax to (202) 693-3817, or by overnight delivery to the address
   below:

                      Kimberly Vitelli
                      Chief, Division of National Programs, Tools, and Technical Assistance
                      U.S. Department of Labor
                      200 Constitution Avenue, NW
                      Room S-4209
                      Washington, D.C. 20210-0001

   Please note that all application packages must have an electronic or actual date stamp no later
   than May 21, 2012. Applicants requiring receipt verification for grant documents from the
   grant e-mail box should use the Return Receipt Request under “Options” in their e-mail
   program.

9. Grant Application Intergovernmental Review. In accordance with Section 502(d) of
   the 2006 Amendments to the OAA, applicants must share applications on an intrastate basis
   and provide appropriate AAAs with copies of the SF-424, Application for Federal
   Assistance, a summary of project locations, and an explanation of services that the applicant
   will provide in each state. In addition, state applicants should follow procedures established

   by Executive Order 12372, which implements the Single Point of Contact (SPOC) system,
   unless the state SPOC has waived this requirement. Applicants should include
   documentation supporting these requirements with the grant application.

10. Eligibility Review/Responsibility Review/Grant Application Review. The Department
    will conduct a grant application review as provided at Section 514 of the 2006OAA
    Amendments and 20 CFR 641.430-440 of the regulations. The Department will not issue
    final approval for PY 2012 funding if the grantee:
             Fails to meet the eligibility tests of Section 514(c) of the 2006 OAA Amendments
                and criteria as provided at 20 CFR 641.430 of the current regulations.
             Fails to meet the responsibility tests of Section 514(d) of the 2006 OAA
                Amendments and criteria as provided at 20 CFR 641.440 of the current
                regulations.
             Fails to submit the materials listed in this TEGL.
11. Inquiries. Questions may be directed to the applicant’s FPO.

12. Attachments.

          Attachment A:      Funding Allocations and Authorized Positions
          Attachment B:      Program Narrative Instructions
          Attachment C:      Programmatic Assurances
          Attachment D:      Optional Special Requests
          Attachment E:      SF-424 Instructions
          Attachment F:      SF-424
          Attachment G:      SF-424A
          Attachment H:      List of Federal Project Officers (FPOs)

Attachment A: Funding Allocations and Authorized Positions

Official attachment PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2012/TEGL26-11aA.pdf

USDOL/ETA
    SCSEP PY 2012 State and Territory Allocations

                       Positions    Dollars                            Positions     Dollars
Alabama                  169       $1,643,685   Nevada                    49        $472,321
Alaska                   196       $1,897,116   New Hampshire             49        $472,321
Arizona                  122       $1,180,267   New Jersey               258       $2,505,352
Arkansas                 167       $1,614,721   New Mexico                52        $499,623
California               785       $7,610,187   New York                 605       $5,865,131
Colorado                 93         $897,871    North Carolina           240       $2,324,329
Connecticut              100        $970,281    North Dakota              55        $535,827
Delaware                 196       $1,897,116   Ohio                     399       $3,873,882
District of Columbia     53         $514,104    Oklahoma                 147       $1,426,458
Florida                  540       $5,235,172   Oregon                   134       $1,303,362
Georgia                  203       $1,969,525   Pennsylvania             490       $4,750,031
Hawaii                   196       $1,897,116   Puerto Rico              125       $1,216,471
Idaho                    49         $472,321    Rhode Island              49        $477,899
Illinois                 356       $3,453,910   South Carolina           125       $1,209,231
Indiana                  240       $2,324,329   South Dakota              63        $615,477
Iowa                     117       $1,136,822   Tennessee                187       $1,810,226
Kansas                   93         $905,113    Texas                    508       $4,923,813
Kentucky                 174       $1,687,130   Utah                      61        $593,754
Louisiana                155       $1,498,867   Vermont                   51        $492,381
Maine                    57         $550,309    Virginia                 199       $1,926,080
Maryland                 126       $1,223,713   Washington               135       $1,310,603
Massachusetts            199       $1,933,321   West Virginia            103        $999,244
Michigan                 305       $2,961,529   Wisconsin                234       $2,273,643
Minnesota                217       $2,107,102   Wyoming                   49        $472,321
Mississippi              113       $1,100,617           State Total:    9,741      $94,464,210
Missouri                 226       $2,193,993   American Samoa           104       $1,008,565
Montana                  57         $557,549    Guam                     104       $1,008,565
Nebraska                 70         $680,644    Northern Marianas         35        $336,189
                                                Virgin Islands           104       $1,008,565
                                                    Territory Total:     347       $3,361,884

Attachment B: Program Narrative Instructions

Official attachment PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2012/TEGL26-11aB.pdf

ATTACHMENT B


                        PROGRAM NARRATIVE INSTRUCTIONS
                          FOR PROGRAM YEAR 2012 FUNDS

Format: The text of the application must be double-spaced with one-inch margins at the top,
bottom, and sides. Pages must be numbered and include the applicant’s name. The Department
of Labor permits the use of graphs, maps, and tables that are properly labeled. The Department
encourages applicants to use brief topic headings for paragraphs in the text. The narrative must
not exceed five pages in length, excluding any attachments.

Content: All applicants must provide a narrative that covers the following area:

Organizational Structure, Monitoring, and Audits (OMB Circular A-102) as an attachment
to SF-424, Item f. Applicants should describe their organizational structure:

       (a) Identify the grant’s key staff; briefly identify their primary responsibilities and the
           amount of time assigned to the grant. Include an organizational chart, as an
           attachment, depicting key staff.

       (b) Indicate whether the applicant has sub-recipients or local affiliates implementing the
           grant.

       (c) Describe how the grantee ensures that policy and other important information is
           communicated and implemented throughout the program area.




Attachment C: Programmatic Assurances

Official attachment PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2012/TEGL26-11aC.pdf

ATTACHMENT C


         PROGRAMMATIC ASSURANCES—PROGRAM YEAR 2012 GRANT

The programmatic assurances below reflect standard grant requirements that DOL has
determined are consistent with sound program practices.

Applicants, please certify that your agency or organization will conform to these assurances
throughout the period of the grant by checking off the assurances below. This form can be
completed electronically; to check off the assurances, go to the “View” function, choose
“Toolbars,” click on the left side of “Forms,” then click on small lock.

                               PARTICIPANT ASSURANCES

The Applicant agrees to:

Recruitment and Selection of Participants
       Develops and implements methods to recruit and select participants to assure that a
       maximum number of eligible individuals are able to participate in the program.
       Uses income definitions and income inclusions and exclusions for SCSEP eligibility, as
       described in TEGL 12-06, to determine and document participant eligibility. (TEGL 12-
       06 may be accessed at olderworkers.workforce3one.org under “Resources.”)
       Develops and implements methods to recruit minority populations to ensure they are
       enrolled at least in proportion to their numbers in the population in the area.
       Develops and implements strategies to recruit applicants who have priority of service as
       defined in OAA section 518(b) (1)-(2) and by the Jobs for Veterans Act, P.L. 107-288.
       Individuals have priority who:
           a) Are covered persons in accordance with the Jobs for Veterans Act (covered
              persons – veterans and eligible spouses, including widows and widowers – who
              are eligible for SCSEP must receive services instead of, or before, non-covered
              persons);
           b) Are 65 years or older;
           c) Have a disability;
           d) Have limited English proficiency;
           e) Have low literacy skills;
           f) Reside in a rural area;
           g) Have low employment prospects;
           h) Have failed to find employment after utilizing services provided through the One-
              Stop Delivery System;
           i) Are homeless or are at risk for homelessness.

Assessment
       Assesses participants at least twice per 12 month period.




       Uses assessment information to determine the most appropriate community service
       assignments for participants.

Individual Employment Plan (IEP)
       Establishes an initial goal of unsubsidized employment for all participants.
       Updates the IEP at least as frequently as assessments occur (at least twice per 12 month
       period).
       Modifies the IEP as necessary to reflect other approaches to self-sufficiency, if it
       becomes clear that unsubsidized employment is not feasible for a participant.
       For participants who will reach the individual durational limit or would not otherwise
       achieve unsubsidized employment, includes provision in the IEP to transition to other
       services.

Community Service Assignment (CSA)
       Ensures that the initial CSA is based on the assessment done at enrollment.

       Uses the IEP to determine when, if appropriate, to rotate participants through assignments
       to acquire skills necessary for unsubsidized employment.

       Selects host agencies that are designated 501(c) (3) organizations or public agencies.

       Ensures procedures are in place to assure adequate supervision of participants at host
       agencies.

       Ensures procedures are in place to ensure safe and healthy working conditions.

Recertification of Participants
       Recertifies the income eligibility of each participant at least once every 12 months, or
       more frequently if circumstances warrant.


Physical Examinations
       Offers physical examinations to participants upon program entry, and each year
       thereafter, as a benefit of enrollment.
       Obtains a written waiver from each participant who declines to have a physical
       examination.
       Grantee does not receive a copy or use the results of the physical examination to establish
       eligibility or for any other purpose.

Host Agencies




       Develops and implements methods for recruiting new host agencies to provide a variety
       of training options that will enable participants to increase their skill level and transition
       to unsubsidized employment.
       Maintenance of Effort: Community service assignments do not reduce the number of
       employment opportunities or vacancies that would otherwise be available to individuals
       who are not SCSEP participants.
            Community service assignments do not displace currently employed workers
               (including partial displacement, such as a reduction in non-overtime work, wages,
               or employment benefits).
            Community service assignments do not impair existing contracts or result in the
               substitution of Federal funds for other funds in connection with work that would
               otherwise be performed.
            Community service assignments do not assign or continue to assign a participant
               to perform the same work, or substantially the same work, as that performed by an
               individual who is on layoff.

Orientation
Provides orientations for its participants and host agencies, including information on:
Program Overview
       Project goals and objectives
       Community service assignments
       Training opportunities
       Available supportive services
       Availability of free physical examinations
       Participant rights and responsibilities
       Host agencies
       Sub-recipients must also provide sufficient orientation to applicants and participants,
       which should include the following information:
                SCSEP goals and objectives
                Grantee and local project roles, policies, and procedures
                Documentation requirements
                Holiday and sick leave
                Assessment process
                Development and implementation of Individual Employment Plans
                Evaluation of participant progress
                Provision of safe working environment
                Annual monitoring and safety assessment
                Role of supervisors and host agencies
                Maximum individual duration policy, including the possibility of waiver, if
                   applicable



                Termination policies
                Grievance procedures
Wages

        Provides participants with the highest applicable required wage for time spent while in
        orientation, training and community service assignment. The applicable wage is the
        highest of the Federal, state, or local minimum wage.

Participant Benefits
        Provides workers’ compensation and other benefits that are required by state or Federal
        law (such unemployment insurance), and the costs of physical examinations.
        Establishes written policies relating to compensation for scheduled work hours during
        which grantee or sub-recipients are closed for Federal holidays.
        Establishes written policies relating to approved breaks in participation and any necessary
        sick leave that is not part of an accumulated sick leave program.
        Does not use grant funds to pay the cost of pension benefits, annual leave, accumulated
        sick leave, or bonuses.

Durational Limits
     Maximum Average Project Duration: 27 Months
        Complies with average project duration of 27 months or less, unless DOL approves an
        extension to 36 months.

     Maximum Individual Participant Duration: 48 Months
        Complies with the requirement that participants may participate in the program no longer
        than 48 months (whether or not consecutively) unless the grantee’s approved policy
        allows for an extension of time and the participant meets the extension criteria.
        Notifies participants of its policy pertaining to the maximum duration requirement,
        including the possibility of a waiver, if applicable, at the time of enrollment and each
        year.
        Provides 30-day written notice to participants prior to durational limit exit from the
        program


Transition Services
        Develops a system to transition participants to unsubsidized employment or other
        assistance before the participants’ maximum enrollment duration has expired.
        .
Termination Procedures



       Provides a 30-day written notice for all terminations that states the reason for termination
       and informs the participants of grievance policies and right to appeal.

Written Termination Policies
Written termination policies are in effect and provided to participants at enrollment for:
               Provision of false information
               Incorrect initial eligibility determination
               Income ineligibility determined at recertification
               Participant has reached individual durational limit
               Participant has become employed while enrolled
               Cause (a for-cause termination policy must be approved by the Department prior
               to implementation)
               IEP-related termination
                   IEP terminations are based solely on a participant’s refusal to accept a
                      reasonable number of job offers or referrals to unsubsidized employment
                      (or to conduct a reasonable search for employment) consistent with their
                      IEP, unless there are extenuating circumstances.

Equitable Distribution
       Complies with the Equitable Distribution (ED) plan for each state in which grantee
       operates and will only make changes in the location of authorized positions within a state
       in accordance with the state ED plan and with the approval of the Department.

Over-Enrollment
       Manage over-enrollment to minimize impact on participants and avoid layoffs.

Administrative Systems
       Ensures representation at all DOL-sponsored required grantee meetings.
       Communicates grant policy, data collection, and performance developments and
       directives to staff, sub-recipients, and local project operators on a regular basis.

       Develops a written monitoring tool that lists items the grantee will review during
       monitoring visits, and provides this tool to sub-recipients and local project operators.
       Develops a monitoring schedule; notifies sub-grantees and local project operators of
       monitoring plans; and monitors sub-grantees and local project operators on a regular
       basis.
       Develops and provides training to increase sub-recipients’ and local project operators’
       skills, knowledge, and abilities.
       When appropriate, prescribes corrective action and follow-up procedures for sub-
       recipients and local project operators to ensure that identified problems are remedied.


       Monitors the financial systems and expenditures of sub-recipients and local project
       operators on a regular basis.
       Ensures that sub-recipients and local project operators receive adequate resources to
       effectively operate local projects.
       Trains sub-recipients and local project operators on SCSEP financial requirements to help
       them effectively manage their own expenditures, and provide more general financial
       training as needed.
       Ensures that all financial reports are accurate and submits them in a timely manner, as
       required.
       Develops a written plan for both disaster response and recovery so SCSEP may continue
       to operate and provide services.

Collaboration and Leveraged Resources

       Collaborates with other organizations to maximize opportunities for participants to obtain
       workforce development, education, and supportive services to help them move into
       unsubsidized employment. These organizations may include but are not limited to:
       workforce investment boards, One-Stop Career Centers, vocational rehabilitation
       providers, disability networks, basic education and literacy providers, and community
       colleges.

Supportive Services

       Provides supportive services, as needed, to help participants participate in their
       community service assignment and to obtain and retain unsubsidized employment.
       Establishes criteria to assess the need for supportive services and to determine when
       participants will receive supportive services, including after obtaining unsubsidized
       employment.

Sub-Recipient Selection (If Applicable)

       In selecting sub-recipients in areas with a substantial population of individuals with
       barriers to employment, national grantees give special consideration to organizations
       (including former recipients of national grants) with demonstrated expertise in serving
       individuals with barriers to employment, as defined in the statute.

Complaint Resolution

       Establishes and uses written grievance procedures for complaint resolution for applicants,
       employees, sub-recipients, and participants.
       Provides applicants, employees, sub-recipients, and participants with a copy of the
       grievance policy and procedures.




Procedures for Payroll and Workers’ Compensation
       Makes all required payments for participant payroll and pays workers’ compensation
       premiums on a timely basis.
       Ensures that host agencies do not pay workers’ compensation costs for participants.

Maintenance of Files and Privacy Information

       Maintains participant files for three program years after the program year in which all
       follow-up activity for a participant is completed.
       Ensures that participant records are securely stored and access is limited to appropriate
       staff in order to safeguard personal identifying information.
       Ensures that participant medical records are securely stored separately from all other
       participant records and access is limited to authorized staff for authorized purposes.
       Establishes safeguards to preclude tampering with electronic media, e.g., personal
       identification numbers (PINs).
       Ensures that the SCSEP national office at DOL is immediately notified in the event of
       any potential security breach of personal identifying information, whether electronic files,
       paper files, or equipment are involved.
       Complies with, and ensures that authorized users under its grant comply with all SPARQ
       access and security rules.

Documentation
       Maintains documentation of waivers of physical examinations by participant.
       Maintains documentation of the provision of complaint procedures to participants.
       Maintains documentation of eligibility determinations and recertifications.
       Maintains documentations of terminations and reasons for termination.
       Maintains records of grievances and outcomes.
       Maintains records required for data validation.

Data Collection and Reporting
       Ensures the collection and reporting of all SCSEP required data according to specified
       time schedules.
       Ensures the use of the OMB-approved SCSEP data collection forms and the SCSEP data
       collection and evaluation system, SPARQ, including in WDCS.
       Ensures data will be entered directly into the WDCS.
       Ensures that those capturing and recoding data are familiar with the latest instructions for
       data collection, including DOL administrative issuances, e.g., Older Worker Bulletins,
       TEGLs, Data Collection Handbook, Data Validation Handbook, and Internet postings.



       Legally obligates sub-recipients to turn over complete data files in the specified
       electronic format, as well as hard copy case files, to the grantee when sub-recipients
       cease to administer SCSEP.
       Legally obligates new sub-recipients to enter complete data related to any participants
       whom they acquire upon becoming sub-recipients, including any participants who are
       still in the follow-up period.


If any box(es) is not checked, information must be provided on a separate attachment
indicating what specific steps the grantee is taking to conform to those standard grant
requirement(s).

By checking the boxes above, I certify that my organization will comply with each of the
listed requirements and will remain in compliance for the program year for which we are
submitting this application.

_____________________________________________                       ______________________
Signature of Authorized Representative                                    Date




Attachment D: Optional Special Requests

Official attachment PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2012/TEGL26-11aD.pdf

ATTACHMENT D


                PROGRAM YEAR 2012 OPTIONAL SPECIAL REQUESTS


Applicants with special requests in one or more of the following areas must submit their requests
and any supporting documentation as an attachment to their PY 2012 grant applications.
Requests for approval should provide a substantive rationale, e.g., improved program
management, better service to participants, or least disruption possible to participants.

Additional Funds for Participant Training and Supportive Services – Older Americans Act
(OAA), Section 502(c)(6)(C). Any applicant that wishes to request additional funds must
provide the specific information listed in this section. Applicants requesting additional funds for
participant training and supportive services should not submit a separate budget narrative for
these activities. Instead, the detailed budget narrative in the grant application should identify the
specific training and supportive service activities that, if approved, the applicant will provide to
participants. The applicant should also include costs associated with this request in the SF-424
and SF-424A.

The 2006 Amendments to the OAA permit an exception to the 75 percent minimum level of
expenditures on participant wages and fringe benefits. This exception allows grantees to request
to use not less than 65 percent of program funds for wages, benefits, and other costs, so that up to
an additional 10 percent of funds are available for training and supportive services to directly
benefit participants. As required in Section 502(C)(6)(C)(IV) of the OAA, applicants seeking
this waiver must provide a work plan that includes the following:

     (a)   A detailed description of the additional training and supportive services;
     (b) An explanation of how activities will directly benefit participants, improve project
         effectiveness, and improve employment outcomes for individuals served;
     (c)   A sequence and timeline for these activities;
     (d) If applicable, an explanation concerning whether displacement of eligible individuals
         or elimination of positions will occur, and information on the number of individuals
         displaced or positions eliminated; and
     (e)   Which performance measures the applicant expects will improve from the
           expenditure of additional funds, and the amounts by which it expects each measure
           will improve.

Increase in Administrative Cost Limitations – 20 CFR 641.870. The Department of Labor
(Department) may authorize an increase in the amount available for administrative costs to not
more than 15 percent if it determines that it is necessary to carry out the project, and if the
applicant demonstrates that:




               (a)   It is incurring major administrative cost increases in necessary program
                     components; or
               (b)   The number of employment positions or eligible minority individuals
                     participating in the project will decline if administrative costs are not
                     increased; or
               (c)   The project size is so small that the amount of administrative expenses
                     incurred to carry out the project necessarily exceeds 13.5 percent of project
                     funding.
General statements that costs have increased do not constitute adequate justification. The
applicant must identify which costs have increased, why they have increased, and how these
costs relate to program operations.

Change 4-Year Durational Limit Waiver Options. Grantees received approval for one of the
following durational limit policies to take affect in PY 2011:

       (1)   Option 1: Grantee does not offer extensions to any participants
       (2)   Option 2: Grantee offers extensions to each and every participant who meets any
             one of the seven waiver factors
       (3)   Option 3: Grantee offers extensions to each and every participant who meets a
             specific subset of the seven waiver factors.

Applicants should describe: (a) their currently-approved individual durational limit policy; and
(b) which of the three options above the applicant proposes to adopt, and the effective date of
implementing this revised policy for new and current enrollees. Please note that any new policy
for 2012 requires Departmental approval and must have an effective date of at least 120 days
after approval receipt.

Extension of Maximum Project Duration – OAA Section. 502(b)(1)(C)(ii). The maximum
average project duration based on overall participation is 27 months. Applicants may request
permission from the Department to increase their maximum average project duration to 36
months.

On-the-Job Experience (OJE) Training Option. If an applicant wishes to utilize OJE as an
additional training option, it must meet the requirements stipulated in Older Worker Bulletin 04-

04. Applicants must provide an OJE policy and sample contracts to the Department for approval
before they can exercise this option.

Cross-Border Agreements – 20 CFR 641.515(c). State applicants may enter into agreements
to permit cross-border enrollment of eligible participants. These agreements must cover both
state and national grantee slots, and must be submitted for approval by the Department.




Attachment E: SF-424 Instructions

Official attachment PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2012/TEGL26-11aE.pdf

ATTACHMENT E

                                 SF-424 INSTRUCTIONS

Applicant must prepare their application using Standard Form (SF) 424 (Attachment F).

The following instructions are intended to clarify the process of completing the SF-424
grant application for SCSEP. The applicant should review the current authorizing
legislation and regulations, as well as Older Worker Bulletin (OWB) No. 00-20,
Allocation of Indirect Costs; OMB Circular A-87, Cost Principles for State, Local and
Indian Tribal Governments; and OMB Circular A-122, Cost Principles for Non-Profit
Organizations. Sufficient administrative funding must go to local levels of program
operation.

Clarifying Instructions for SF-424. Grantees must complete all required items, which
are identified with asterisks, as well as items that are noted below. If additional space is
needed to complete an item, use an additional electronic document page.

       Item 1. For type of submission, check “Application.”

       Item 2. For type of application, check “New.”

       Item 10. For name of Federal agency, list “U.S. Department of Labor,
       Employment and Training Administration”.

       Item 12. This item does not need to be filled in as this is not a competitive grant.

       Item 14. This item must be completed; however, it contains similar information
       to that requested in the program narrative (Attachment B) under “Geographic
       Areas Served.” Grantees should indicate in this box to “See attached Excel
       spreadsheet” and thoroughly address this item in “Geographic Areas Served.”

Attachment F: SF-424

Official attachment PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2012/TEGL26-11aF.pdf

ATTACHMENT F

              SF-424
APPLICATION FOR FEDERAL ASSISTANCE

                                                                                                                    OMB Number: 4040-0004
                                                                                                                   Expiration Date: 01/31/2009

Application for Federal Assistance SF-424                                                                                       Version 02

*1. Type of Submission:                *2. Type of Application       * If Revision, select appropriate letter(s)
    Preapplication                          New

    Application                             Continuation             *Other (Specify)

    Changed/Corrected Application          Revision

3. Date Received :                  4. Applicant Identifier:


5a. Federal Entity Identifier:                                  *5b. Federal Award Identifier:


State Use Only:

6. Date Received by State:                        7. State Application Identifier:

8. APPLICANT INFORMATION:

*a. Legal Name:

*b. Employer/Taxpayer Identification Number (EIN/TIN):          *c. Organizational DUNS:


d. Address:

*Street 1:

 Street 2:

*City:

 County:

*State:

  Province:

*Country:

*Zip / Postal Code

e. Organizational Unit:

Department Name:                                                Division Name:


f. Name and contact information of person to be contacted on matters involving this application:

Prefix:                                      *First Name:

Middle Name:

*Last Name:

Suffix:

Title:

Organizational Affiliation:

*Telephone Number:                                                Fax Number:

*Email:



                                                                                 OMB Number: 4040-0004
                                                                                Expiration Date: 01/31/2009

Application for Federal Assistance SF-424                                                   Version 02

*9. Type of Applicant 1: Select Applicant Type:


Type of Applicant 2: Select Applicant Type:


Type of Applicant 3: Select Applicant Type:


*Other (Specify)


*10 Name of Federal Agency:


11. Catalog of Federal Domestic Assistance Number:



CFDA Title:




*12 Funding Opportunity Number:




*Title:




13. Competition Identification Number:



Title:




14. Areas Affected by Project (Cities, Counties, States, etc.):

*15. Descriptive Title of Applicant’s Project:




                                                                                                                 OMB Number: 4040-0004
                                                                                                                Expiration Date: 01/31/2009

Application for Federal Assistance SF-424                                                                                   Version 02

16. Congressional Districts Of:
*a. Applicant:                                                            *b. Program/Project:

17. Proposed Project:
*a. Start Date:                                                           *b. End Date:

18. Estimated Funding ($):

*a. Federal
*b. Applicant
*c. State
*d. Local
*e. Other
*f. Program Income
*g. TOTAL


*19. Is Application Subject to Review By State Under Executive Order 12372 Process?
    a. This application was made available to the State under the Executive Order 12372 Process for review on
    b. Program is subject to E.O. 12372 but has not been selected by the State for review.
    c. Program is not covered by E. O. 12372

*20. Is the Applicant Delinquent On Any Federal Debt? (If “Yes”, provide explanation.)
    Yes               No

21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply
with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject
me to criminal, civil, or administrative penalties. (U. S. Code, Title 218, Section 1001)
    ** I AGREE
** The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or
agency specific instructions

Authorized Representative:

Prefix:                                                 *First Name:
Middle Name:
*Last Name:

Suffix:

*Title:

*Telephone Number:                         Fax Number:

* Email:

*Signature of Authorized Representative:                 *Date Signed:

Authorized for Local Reproduction                        Standard Form 424 (Revised 10/2005)
                                                           Prescribed by OMB Circular A-102

                                             OMB Number: 4040-0004
                                            Expiration Date: 01/31/2009

Application for Federal Assistance SF-424               Version 02

*Applicant Federal Debt Delinquency Explanation
The following should contain an explanation if the Applicant organization is delinquent of any Federal Debt.

                                                              INSTRUCTIONS FOR THE SF-424


This is a standard form required for use as a cover sheet for submission of pre-applications and applications and related information under discretionary
programs. Some of the items are required and some are optional at the discretion of the applicant or the federal agency (agency). Required fields on the
form are identified with an asterisk (*) and are also specified as “Required” in the instructions below. In addition to these instructions, applicants must
consult agency instructions to determine other specific requirements.


Item    Entry:                                                                  Item:   Entry:

1.      Type of Submission: (Required) Select one type of submission            10.     Name Of Federal Agency: (Required) Enter the name of the
        in accordance with agency instructions.                                         federal agency from which assistance is being requested with this
        • Pre-application                                                               application.
        • Application
        • Changed/Corrected Application – Check if this submission is to        11.     Catalog Of Federal Domestic Assistance Number/Title:
        change or correct a previously submitted application. Unless                    Enter the Catalog of Federal Domestic Assistance number and
        requested by the agency, applicants may not use this form to                    title of the program under which assistance is requested, as found
        submit changes after the closing date.                                          in the program announcement, if applicable.
2.      Type of Application: (Required) Select one type of application in       12.     Funding Opportunity Number/Title: (Required) Enter the
        accordance with agency instructions.                                            Funding Opportunity Number and title of the opportunity under
                                                                                        which assistance is requested, as found in the program
        • New – An application that is being submitted to an agency for                 announcement.
        the first time.
        • Continuation - An extension for an additional funding/budget
        period for a project with a projected completion date. This can         13.     Competition Identification Number/Title: Enter the competition
        include renewals.                                                               identification number and title of the competition under which
        • Revision - Any change in the federal government’s financial                   assistance is requested, if applicable.
        obligation or contingent liability from an existing obligation. If a
        revision, enter the appropriate letter(s). More than one may be
        selected. If "Other" is selected, please specify in text box
                                                                                14.     Areas Affected By Project: This data element is intended for use
        provided.
                                                                                        only by programs for which the area(s) affected are likely to be
                                                                                        different than the place(s) of performance reported on the SF-424
        A. Increase Award               D. Decrease Duration
                                                                                        Project/Performance Site Location(s) Form. Add attachment to
        B. Decrease Award               E. Other (specify)
                                                                                        enter additional areas, if needed.
        C. Increase Duration
3.      Date Received: Leave this field blank. This date will be assigned       15.     Descriptive Title of Applicant’s Project: (Required) Enter a
        by the Federal agency.                                                          brief descriptive title of the project. If appropriate, attach a map
                                                                                        showing project location (e.g., construction or real property
                                                                                        projects). For pre-applications, attach a summary description of
                                                                                        the project.
4.      Applicant Identifier: Enter the entity identifier assigned buy the
        Federal agency, if any, or the applicant’s control number if
        applicable.
5a.     Federal Entity Identifier: Enter the number assigned to your            16.     Congressional Districts Of: 15a. (Required) Enter the
        organization by the federal agency, if any.                                     applicant’s congressional district. 15b. Enter all district(s) affected
5b.     Federal Award Identifier: For new applications leave blank. For a               by the program or project. Enter in the format: 2 characters state
        continuation or revision to an existing award, enter the previously             abbreviation – 3 characters district number, e.g., CA-005 for
        assigned federal award identifier number. If a changed/corrected                California 5th district, CA-012 for California 12 district, NC-103 for
        application, enter the federal identifier in accordance with agency             North Carolina’s 103 district. If all congressional districts in a state
        instructions.                                                                   are affected, enter “all” for the district number, e.g., MD-all for all
6.      Date Received by State: Leave this field blank. This date will be               congressional districts in Maryland. If nationwide, i.e. all districts
        assigned by the state, if applicable.                                           within all states are affected, enter US-all. If the program/project
                                                                                        is outside the US, enter 00-000. This optional data element is
7.      State Application Identifier: Leave this field blank. This identifier
                                                                                        intended for use only by programs for which the area(s) affected
        will be assigned by the state, if applicable.                                   are likely to be different than place(s) of performance reported on
8.      Applicant Information: Enter the following in accordance with                   the SF-424 Project/Performance Site Location(s) Form. Attach an
        agency instructions:                                                            additional list of program/project congressional districts, if needed.
        a. Legal Name: (Required) Enter the legal name of applicant that        17.     Proposed Project Start and End Dates: (Required) Enter the
        will undertake the assistance activity. This is the organization that           proposed start date and end date of the project.
        has registered with the Central Contractor Registry (CCR).
        Information on registering with CCR may be obtained by visiting
        www.Grants.gov.
        b. Employer/Taxpayer Number (EIN/TIN): (Required) Enter the             18.     Estimated Funding: (Required) Enter the amount requested, or
        employer or taxpayer identification number (EIN or TIN) as                      to be contributed during the first funding/budget period by each
        assigned by the Internal Revenue Service. If your organization is               contributor. Value of in-kind contributions should be included on
        not in the US, enter 44-4444444.                                                appropriate lines, as applicable. If the action will result in a dollar
                                                                                        change to an existing award, indicate only the amount of the
                                                                                        change. For decreases, enclose the amounts in parentheses.
        c. Organizational DUNS: (Required) Enter the organization’s             19.     Is Application Subject to Review by State Under Executive
        DUNS or DUNS+4 number received from Dun and Bradstreet.                         Order 12372 Process? (Required) Applicants should contact the
        Information on obtaining a DUNS number may be obtained by                       State Single Point of Contact (SPOC) for Federal Executive Order
        visiting www.Grants.gov.                                                        12372 to determine whether the application is subject to the State
                                                                                        intergovernmental review process. Select the appropriate box. If
                                                                                        “a.” is selected, enter the date the application was submitted to
                                                                                        the State.
        d. Address: Enter address: Street 1 (Required); city (Required);        20.     Is the Applicant Delinquent on any Federal Debt?
        County/Parish, State (Required if country is US), Province,                     (Required) Select the appropriate box. This question applies to
        Country (Required), 9-digit zip/postal code (Required if country                the applicant organization, not the person who signs as the
        US).                                                                            authorized representative. Categories of federal debt include; but,
                                                                                        may not be limited to: delinquent audit disallowances, loans and
                                                                                        taxes. If yes, include an explanation in an attachment.

     e. Organizational Unit: Enter the name of the primary                    21.   Authorized Representative: To be signed and dated by the
     organizational unit, department or division that will undertake the            authorized representative of the applicant organization. Enter the
     assistance activity.                                                           first and last name (Required); prefix, middle name, suffix. Enter
                                                                                    title, telephone number, email (Required); and fax number. A
                                                                                    copy of the governing body’s authorization for you to sign this
     f. Name and contact information of person to be contacted on
                                                                                    application as the official representative must be on file in the
     matters involving this application: Enter the first and last name
                                                                                    applicant’s office. (Certain federal agencies may require that this
     (Required); prefix, middle name, suffix, title. Enter organizational
                                                                                    authorization be submitted as part of the application.)
     affiliation if affiliated with an organization other than that in 7.a.
     Telephone number and email (Required); fax number.
9.   Type of Applicant: (Required) Select up to three applicant type(s)
     in accordance with agency instructions.
        A. State Government                     M. Nonprofit
        B. County Government                    N. Private Institution of
        C. City or Township                          Higher Education
              Government                        O. Individual
        D. Special District                     P. For-Profit Organization
              Government                             (Other than Small
        E. Regional Organization                     Business)
        F. U.S. Territory or                    Q. Small Business
              Possession                        R. Hispanic-serving
        G. Independent School                        Institution
              District                          S. Historically Black
        H. Public/State Controlled                   Colleges and
              Institution of Higher                  Universities (HBCUs)
              Education                         T. Tribally Controlled
        I.    Indian/Native American                 Colleges and
              Tribal Government                      Universities (TCCUs)
              (Federally Recognized)            U. Alaska Native and
        J. Indian/Native American                    Native Hawaiian
              Tribal Government                      Serving Institutions
              (Other than Federally             V. Non-US Entity
              Recognized)                       W. Other (specify)
        K. Indian/Native American
              Tribally Designated
              Organization
        L. Public/Indian Housing
              Authority

Attachment G: SF-424A

Official attachment PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2012/TEGL26-11aG.pdf

ATTACHMENT G

                                SF-424A

ETA’s Regions 2 and 6 developed a helpful budget tool that consisted of an
interactive SF-242A with tabs and instructions, “How to Develop a Budget.”
We have included with this planning TEGL the interactive form. The
instructions are available upon request to [email protected].
Grantees are encouraged to use this tool in developing their budget
narratives. NOTE: The narrative tabs in this budget tool will hold a
maximum of 251 characters without spaces. When the user exceeds 251
characters, the form will display “######.” Please use additional electronic
pages if you exceed the 251 character maximum.

                                                                                                                                                                       OMB Approval No. 0348 - 0044

                                                                      BUDGET INFORMATION - Non-Construction Programs
                                                                                     SECTION A - BUDGET SUMMARY
                  Grant Program                  Catalog of Federal
                                                                              Estimated Unobligated Funds                                      New or Revised Budget
                    Function                    Domestic Assistance
                    or Activity                       Number                 Federal                Non-Federal                Federal                 Non-Federal                  Total
                        (a)                             (b)                    (c)                         (d)                    (e)                      (f)                        (g)

    1.                  SCSEP                             17.235         $                     $                    -    $                  -    $                  -     $                       -

    2.                                                                                     -                        -                       -                       -                             -

    3.                                                                                     -                        -                       -                       -                             -

    4.                                                                                     -                        -                       -                       -                             -

    5. Totals                                                            $                 -   $                    -    $                  -    $                  -     $                       -
                                                                                SECTION B - BUDGET CATEGORIES
                                                                                                                 GRANT PROGRAM, FUNCTION OR ACTIVITY
6.     Object Class Categories
                                                                               (1)                         (2)                    (3)                      (4)                        (5)
             a.     Personnel                                         $                 -   $                    -    $                  -    $                  -     $

             b.     Fringe Benefits                                                     -                        -                       -                       -

             c.     Travel                                                              -                        -                       -                       -                             -

             d.     Equipment                                                           -                        -                       -                       -                             -

             e.     Supplies                                                            -                        -                       -                       -                             -

             f.    Contractual                                                          -                        -                       -                       -                             -

             g. Construction                                                            -                        -                       -                       -                             -

             h.     Other                                                               -                        -                       -                       -                             -

             i.    Total Direct Charges (sum of 6a - 6h)              $                 -   $                    -    $                  -    $                  -     $                       -

             j.    Indirect Charges                                                     -                        -                       -                       -                             -

             k     TOTALS (sum of 6i and 6 j)                         $                 -   $                    -    $                  -    $                  -     $                       -


    7. Program Income                                                    $                 -   $                    -    $                  -    $                  -     $                       -
                                                                              Authorized for Local Reproduction                                                  Standard Form 424A (Rev.7-97)
Previous Editions Usable                                                                                                                                         Prescribed by OMB Circular A-102


                                                                                                Budget-1

                                                                                             SECTION C - NON-FEDERAL RESOURCES
                                                      (a) Grant Program                                                  (b) Applicant                      (c) State            (d) Other Sources        (e) TOTALS

        8.                                                                                                              $                              $                           $                        $

  9.

10.

11.

12. TOTAL (sum of lines 8 - 11)                                                                                   $                              $                           $                        $

                                                                                              SECTION D - FORECASTED CASH NEEDS
                                                                                         Total for 1st Year                  1st Quarter                   2nd Quarter              3rd Quarter           4th Quarter

13. Federal                                                                          $                            $                        -     $                       -   $                    -   $                 -

14. NonFederal                                                                                                                             -                             -                        -                     -

15. TOTAL (sum of lines 13 and 14)                                                   $                            $                              $                           $                        $

                                                                   SECTION E - BUDGET ESTIMATES FOR FEDERAL FUNDS FOR BALANCE OF THE PROJECT
                                                      (a) Grant Program                                                                                  FUTURE FUNDING PERIODS (Years)
                                                                                                                              (b) First                    (c) Second         (d) Third                   (e) Fourth

16. SCSEP                                                                                                         $                        -     $                       -   $                    -   $                 -

17.
       Amount of Grant Funds Remaining after first year estimates are entered:           $                    -

18.
       Amount of Grant Funds Remaining after future funding periods are estimated:       $                    -

19.

20. TOTAL (sum of lines 16 - 19)                                                                                  $                              $                           $                        $

                                                                                             SECTION F - OTHER BUDGET INFORMATION
21. Direct Charges                                                                                                                22. Indirect Charges
See Budget Narrative                                                                                                              See Budget Narrative
23. Remarks
See Budget Narrative




                                                                                                                  Budget-2

          Name of Grantee Organization                               Funding Period
                                                                           to
                Amount Awarded                              # of Months:


Object Class Category (a.): PERSONNEL
                       A                              B         C          D           E

                                                  % of       Monthly    # of
                   Position                                                           Cost
                                                  Time     Salary/Wage Months

    1.                                                        $                  $
 2.

 3.

 4.

 5.

 6.

 7.

 8.

 9.

10.

11.

12.

13.

14.

15.

16.

17.

18.

19.

20.

                                                          TOTAL PERSONNEL $

Budget Narrative - PERSONNEL (Responses exceeding 250 characters should use separate sheet)




                                         Budget - 3

Object Class Category (b.): FRINGE BENEFITS
              A                         B                 C          D             E


          Position/s                Benefit/s            Rate   Base Amount       Cost

    1.                                                             $             $
 2.

 3.

 4.

 5.

 6.

 7.

 8.

 9.

10.

11.

12.

13.

14.

14.

16.

17.

18.

19.

20.

21.

22.

23.

24.

25.

26.

27.

28.

29.

30.

31.

32.

33.

34.

35.

36.

37.

38.

39.

40.

                                               TOTAL FRINGE BENEFITS $

Budget Narrative - FRINGE BENEFITS (Responses exceeding 250 characters should use separate s




                                            Budget - 4

Budget - 4

Object Class Category (c.): TRAVEL
                  A                     B        C           D             E              F

                                      # of      # of
                Item                                     Unit Type   Cost per Unit       Cost
                                      Staff    Units

    1.                                                                  $               $
 2.

 3.

 4.

 5.

 6.

 7.

 8.

 9.

10.

11.

12.

13.

14.

14.

16.

17.

18.

19.

20.

                                                                 TOTAL TRAVEL $

Budget Narrative: TRAVEL (Responses exceeding 250 characters should use separate sheet)




                                            Budget - 5

Object Class Category (d.): EQUIPMENT
(Includes equipment costing $5,000 or more and a useful life of more than one year)
                          A                                 B                 C              D

                        Item                           # of Items       Cost per Item       Cost

    1.                                                                 $                   $
 2.

 3.

 4.

 5.

 6.

 7.

 8.

 9.

10.

11.

12.

13.

14.

14.

16.

17.

18.

19.

20.

                                                            TOTAL EQUIPMENT $

Budget Narrative: EQUIPMENT (Responses exceeding 250 characters should use separate sheet)




                                               Budget - 6

Object Class Category (e.): SUPPLIES
(Includes equipment costing less than $5,000)
                       A                             B        C               D              E

                                                   # of      Unit
                      Item                                              Cost per Unit       Cost
                                                   Units     Type

    1.                                                                 $                   $
 2.

 3.

 4.

 5.

 6.

 7.

 8.

 9.

10.

11.

12.

13.

14.

14.

16.

17.

18.

19.

20.

                                                              TOTAL SUPPLIES $

Budget Narrative: SUPPLIES (Responses exceeding 250 characters should use separate sheet)




                                                Budget - 7

Object Class Category (f.): CONTRACTUAL
                                     A                                           B

                             Brief Description                                  Cost

    1.                                                                        $
 2.

 3.

 4.

 5.

 6.

 7.

 8.

 9.

10.

11.

12.

13.

14.

14.

16.

17.

18.

19.

20.

                                                  TOTAL CONTRACTUAL $

Budget Narrative: CONTRACTUAL (Responses exceeding 250 characters should use separate shee




                                         Budget - 8

Object Class Category (h.): OTHER COSTS
(Including Training Expenses)
                                 A               B        C           D              E

                                              # of
                                Item                  Unit Type Cost per Unit       Cost
                                              Units

    1.                                                             $               $
 2.

 3.

 4.

 5.

 6.

 7.

 8.

 9.

10.

11.

12.

13.

14.

14.

16.

17.

18.

19.

20.

                                                     TOTAL OTHER COSTS $

Budget Narrative: OTHER COSTS (Responses exceeding 250 characters should use separate




                                        Budget - 9

Object Class Category (i.): INDIRECT CHARGES

   Choose one of the following options to apply indirect charges to the grant:


   OPTION A
   For grantees that have an approved Indirect Cost Rate Agreement
    Federal agency that issued the agreement
    What is the approved rate (%)?
    What is the base against which rate is applied?
    (Note: enter description as specified in the agreement)


    What is the the base amount ($)?
    Enter the rate (%) that will be used for this grant
    Enter the amount ($) that will be used for this grant                 $                                   -

   OPTION B
   For grantees that DO NOT have an approved Indirect Cost Rate Agreement
    Enter fixed amount ($) that will be used           $                                                      -
    (Note: This will be only temporary until your Indirect Cost Rate Application is Submitted and Approved)


                       TOTAL INDIRECT CHARGES                           $



Budget Narrative - INDIRECT CHARGES (Responses exceeding 250 characters should use separate




                                                        Budget - 10

ADMINISTRATIVE COSTS
  Pursuant to 20 CFR 641.867 and 641.870 , grantees are advised that there is a 13.5% limitation
  on administrative costs on funds administered under this grant. The Grant Officer may,
  however, approve additional administrative costs up to a maximum of 15% of the total grant
  award amount, if adequate justification is provided by the grantee at the time of the award. In
  no event, may administrative costs exceed 15% of the total award amount. The cost of
  administration shall include those activities enumerated in 20 CFR 641.853-861 .



Budget Narrative - ADMINISTRATIVE COSTS




                                           Budget - 11

Attachment H: List of Federal Project Officers

Official attachment PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2012/TEGL26-11aH.pdf

ATTACHMENT H

       PROGRAM YEAR 2012 FEDERAL PROJECT OFFICER LIST FOR SCSEP GRANTEES


          Grantee      Region      FPO Name               Phone                  E-Mail
Alabama                  III    Terri Lonowski        (404) 302-5377   [email protected]
Alaska                   VI     Ingrid Nyberg         (415) 625-7947   [email protected]
Arizona                  VI     Latha Seshadri        (415) 625-7937   [email protected]
Arkansas                 IV     Marilyn Brandenburg   (972) 850-4617   [email protected]
California               VI     John Jacobs           (415) 625-7940   [email protected]
Colorado                 IV     Cynthia Green         (972) 850-4619   [email protected]
Connecticut                I    Suzanne Pouliot       (617) 788-0180   [email protected]
Delaware                  II    Barbara Shelly        (215) 861-5541   [email protected]
District of Columbia      II    Barbara Shelly        (215) 861-5541   [email protected]
Florida                  III    Brad Sickles          (404) 302-5373   [email protected]
Georgia                  III    Jessica Otieno        (404) 302-5370   [email protected]
Hawaii                   VI     Janice Shordike       (415) 625-7943   [email protected]
Idaho                    VI     John Jacobs           (415) 625-7940   [email protected]
Illinois                 V      Alice Mitchell        (312) 596-5413   [email protected]
Indiana                   V     Alice Mitchell        (312) 596-5413   [email protected]
Iowa                      V     Alice Mitchell        (312) 596-5413   [email protected]
Kansas                    V     Alice Mitchell        (312) 596-5413   [email protected]
Kentucky                 III    Claudine Noel         (404) 302-5368   [email protected]
Louisiana                IV     Rebecca Sarmiento     (972) 850-4621   [email protected]
Maine                      I    Keeva Davis           (617) 788-0141   [email protected]
Maryland                  II    Barbara Shelly        (215) 861-5541   [email protected]
Massachusetts              I    Keeva Davis           (617) 788-0141   [email protected]
Michigan                  V     Alice Mitchell        (312) 596-5413   [email protected]
Minnesota                 V     Alice Mitchell        (312) 596-5413   [email protected]
Mississippi              III    Lovie Thompson        (404) 302-5379   [email protected]
Missouri                  V     Alice Mitchell        (312) 596-5413   [email protected]
Montana                  IV     Jesus Morales         (972) 850-4616   [email protected]
Nebraska                 V      Alice Mitchell        (312) 596-5413   [email protected]
Nevada                   VI     John Jacobs           (415) 625-7940   [email protected]
New Hampshire              I    Keeva Davis           (617) 788-0141   [email protected]
New Jersey                 I    Keeva Davis           (617) 788-0141   [email protected]
New Mexico               IV     Roseana Smith         (972) 850-4615   [email protected]
New York                   I    Keeva Davis           (617) 788-0141   [email protected]
North Carolina           III    Winston Tompoe        (404) 302-5372   [email protected]
North Dakota             IV     Bill Martin           (972) 850-4635   [email protected]
Ohio                      V     Alice Mitchell        (312) 596-5413   [email protected]
Oklahoma                 IV     Felecia Blair         (972) 850-4643   [email protected]
Oregon                   VI     John Jacobs           (415) 625-7940   [email protected]
Pennsylvania              II    Barbara Shelly        (215) 861-5541   [email protected]
Puerto Rico                I    Keeva Davis           (617) 788-0141   [email protected]
Rhode Island               I    Keeva Davis           (617) 788-0141   [email protected]
South Carolina           III    Toni Buxton           (404) 302-5367   [email protected]
South Dakota             IV     Bernie Cutter         (972) 850-4618   [email protected]
Tennessee                III    Linda Lundy           (404) 302-5369   [email protected]
Texas                    IV     Kajuana Donahue       (972) 850-4613   [email protected]
Utah                     IV     Bill Martin           (972) 850-4635   [email protected]
Vermont                    I    Keeva Davis           (617) 788-0141   [email protected]
Virginia                  II    Barbara Shelly        (215) 861-5541   [email protected]

Washington                 VI    John Jacobs      (415) 625-7946   [email protected]
West Virginia               II   Barbara Shelly   (215) 861-5541   [email protected]
Wisconsin                   V    Alice Mitchell   (312) 596-5413   [email protected]
Wyoming                    IV    Jesus Morales    (972) 850-4616   [email protected]
American Samoa             VI    John Jacobs      (415) 625-7940   [email protected]
Guam                       VI    John Jacobs      (415) 625-7940   [email protected]
Northern Mariana Islands   VI    John Jacobs      (415) 625-7940   [email protected]
Virgin Islands              I    Keeva Davis      (617) 788-0141   [email protected]

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