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Workforce program performance data validation, Change 2
Summary ETA revised instructions and source-document tables for validating performance data reported by workforce grant recipients. The change addressed apprenticeship grants, Social Security number documentation for named programs, and other validation details. ETA rescinded this change through TEGL 23-19, Change 3 in December 2025, so recipients should use the later guidance.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 23-19, Change 2
Date issued
May 12, 2023
Status
Rescinded
Rescinded December 1, 2025 by TEGL 23-19, Change 3; ETA marks this listing entry Rescinded.
Status last verified October 24, 2026
Is this still the rule?
This document has been rescinded. Ezel checks what federal law requires today, under current federal labor law, and answers your situation with citations.
About this page: The full text below is the official document from U.S. Department of Labor, Employment and Training Administration (ETA). Ezel adds the plain-English summary and tracks the document's status. The official source linked on this page is authoritative for any reliance.
CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION WIOA
ADVISORY SYSTEM CORRESPONDENCE SYMBOL
U.S. DEPARTMENT OF LABOR OPDR
Washington, D.C. 20210 DATE
May 12, 2023
ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 23-19,
Change 2
TO: STATE AND LOCAL STAKEHOLDERS IN THE WORKFORCE
INNOVATION AND OPPORTUNITY ACT
STATE WORKFORCE AGENCIES
STATE WORKFORCE ADMINISTRATORS
STATE WORKFORCE LIAISONS
H-1B SKILLS TRAINING GRANT PROGRAM RECIPIENTS
INDIAN AND NATIVE AMERICAN PROGRAM (INAP) GRANT
RECIPIENTS
JOB CORPS CONTRACTORS
JOBS FOR VETERANS STATE GRANTS (JVSG) GRANT RECIPIENTS
STATE MONITOR ADVOCATES
NATIONAL FARMWORKER JOBS PROGRAM (NFJP) GRANT
RECIPIENTS
NATIONAL DISLOCATED WORKER GRANT RECIPIENTS (DWG)
STATE APPRENTICESHIP AGENCIES
OFFICE OF APPRENTICESHIP (OA) STATE DIRECTORS
APPRENTICESHIP GRANT RECIPIENTS (OA-MANAGED)
REENTRY EMPLOYMENT OPPORTUNITIES (REO) GRANT
RECIPIENTS
SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM (SCSEP)
GRANT RECIPIENTS
TRADE ADJUSTMENT ASSISTANCE (TAA) LEADS
YOUTHBUILD GRANT RECIPIENTS
FROM: BRENT PARTON
Acting Assistant Secretary
SUBJECT: Revisions to Training and Employment Guidance Letter (TEGL) 23-19, Change
1, Guidance for Validating Required Performance Data Submitted by Grant
Recipients of U.S. Department of Labor (DOL) Workforce Programs
1. Purpose. To provide clarification of program instructions, Attachment I and revised PDF and
Excel versions of Attachment II to TEGL 23-19, Change 1, Guidance for Validating
Required Performance Data Submitted by Grant Recipients of U.S. Department of Labor
(DOL) Workforce Programs, issued on October 25, 2022.
RESCISSIONS EXPIRATION DATE
None Continuing
2. Action Requested. Please replace the PDF and Excel versions of attachments to TEGL 23-
19, Change 1, with the revised versions attached to and posted with this advisory to ensure
that the guidance properly reflects revised data validation, and source documentation
information for Workforce Innovation and Opportunity Act (WIOA) core and non-core
programs.
3. Summary and Background.
a. Summary – In this advisory, TEGL 23-19, Change 2, Attachment I requires data
validation for Office of Apprenticeship Grants (OA-Managed), and clarifies the
collection of Social Security Numbers (SSN) for YouthBuild, INA, and DWG programs.
This advisory also includes revisions to Attachment II, “Source Documentation for
WIOA Core/Non-Core Programs,” in both PDF and Excel formats.
b. Background – TEGL 23-19, Change 1, Guidance for Validating Required Performance
Data Submitted by Grant Recipients of U.S. Department of Labor (DOL) Workforce
Programs, was issued October 25, 2022 and is posted, with Attachment II in both PDF
and Excel formats, at https://www.dol.gov/agencies/eta/advisories/tegl-23-19-change-1.
4. Details. TEGL 23-19, Change 1 includes Attachment I (PDF version) and Attachment II
(PDF and Excel versions). Attachment I provides program-specific data validation
instructions. Attachment II, “Source Documentation for WIOA Core/Non-Core Programs,”
lists source documentation for each element. The attachments are posted with the TEGL to
the Employment and Training Administration Advisory Website
(https://www.dol.gov/agencies/eta/advisories) in PDF and Excel formats for the convenience
of U.S. Department of Labor workforce program grant recipients. The following summarizes
the changes in those attachments which are corrected in this Change 2 advisory:
a. In Attachment I the following program-specific data validation instruction has been
added for the National Farmworker Jobs Program (NFJP):
Though NFJP grantees are required to request participants’ SSNs, participants
cannot be denied services if they choose to not disclose their SSN. Grantees
should refer to TEGL 14-18, Aligning Performance Accountability Reporting,
Definitions, and Policies Across Workforce Employment and Training Programs
Administered by the U.S. Department of Labor (DOL), Attachment 7 on using
Supplemental Wage Records.
b. In Attachment I the following program-specific data validation instructions have been
added for the National Dislocated Worker Grants (DWG):
DWG grant recipients are encouraged to fully implement the data validation
policies and procedures set forth in section 4.b of TEGL 23-19, Change 1. Grant
recipients should implement a data validation policy; DOL recommends aligning
the data validation policy with the policy established for the WIOA core
programs. Establishing quarterly data reviews is a promising practice for
identifying and correcting errors to improve performance reporting, as well as
ensuring the data accurately reflects the program participants, services, and
outcomes.
The Common Reporting Information System (CRIS) provides DOL grantees a
mechanism for verifying employment-based performance outcomes by conducting
wage matching using Social Security Numbers (SSN). DWG recipients that use
CRIS for employment-based outcomes must report participant SSNs in the
Participant Individual Record Layout (PIRL) data element 2700. To receive
outcomes from CRIS, non-state DWG grant recipients must report participant
SSNs.
State DWG recipients may collect participant SSNs in order capture the
employment-based outcomes, however, participant SSNs must not be included in
files submitted to ETA in PIRL data element 2700.
DWG participants are not required to provide an SSN to receive services. All
grantees may use supplemental data for employment-based outcomes if a
participant does not provide an SSN.
c. In Attachment I, Apprenticeship Grants (OA-Managed) are required to fully implement
the data validation framework outlined in section 4.b of TEGL 23-19, Change 1.
d. Formatting and non-substantive typographical revisions are made throughout Attachment
II, “Source Documentation for WIOA Core/Non-Core Programs.”
e. Data Elements 200, 802, 806, 1406: Source documents added for Job Corps.
f. Data Elements 1332, 1401, 1406, 1811, 1900, 1901: Revised source documentation.
g. Data Elements 804 and 806: The row height for these two elements was too small to
allow all the content to be visible. While the rows could be expanded to view the content
in the Excel version, they could not be expanded in the PDF version, which caused some
of the content to be inaccessible. The row height for these two elements is corrected in
the attached so that all content is visible in both the Excel and PDF versions posted with
this advisory.
h. Data Element 907: NFJP grantees are now required to validate this element.
i. Data Element 931: Removed from Attachment I and II as an element to be validated.
j. In Attachment II, JVSG reduced the data elements required for validation. The following
are the elements now required for validation:
1005,1006,1007,1202,1600,1601,1602,1603,1604,1605,1606,1607,1608,1610,1612,1613,
1614,1615,1616,1617,1618,1700,1701,1702,1703,1704,1705,1706.
k. Data Elements 1102, 1104, 1105, 1106, 1112, 1113: Added to Attachment II as elements
to be validated.
l. Data Elements 1302, 1309, 1317, 1600: The “X” is removed for Apprenticeship.
Apprenticeship grantees are not required to validate these elements.
m. Data Element 1535: The information in this element was erroneously repeated from a
previous element. The correct information for this element is included in the versions
attached to and posted with this advisory.
n. Data Element 1800: The “X” is added for Apprenticeship requiring validation of this
element.
o. Data Elements 1801, 1803, 2905: Added clarification for grants funded under the
National Apprenticeship Act.
p. Data Element 2700: Additional source documents are added for YouthBuild and INA
grantees. Clarifies reporting of Social Security Numbers (SSN) for DWG recipients.
q. Data Elements 2904, 2910, 2912: Added source documents for Apprenticeship Grants.
5. Inquiries. Please direct inquiries to the appropriate regional or program office.
6. Reference.
Training and Employment Guidance Letter (TEGL) No. 23-19, Change 1, Guidance
for Validating Required Performance Data Submitted by Grant Recipients of U.S.
Department of Labor (DOL) Workforce Programs (October 25, 2022),
https://www.dol.gov/agencies/eta/advisories/tegl-23-19-change-1.
7. Attachments.
Revised Attachment I – Program-Specific Instructions
Revised Attachment II – Source Documentation for WIOA Core/Non-Core Programs
Revised Attachment III – References—DOL Only Data Validation
Attachment I
Program-Specific Instructions
1. Adult, Dislocated Worker, Wagner-Peyser Act Employment Service, and Youth. Adult,
Dislocated Worker, Wagner-Peyser Act Employment Service, and Youth programs are required
to follow all data validation policies and procedures set forth in this guidance. This also
includes validating all elements indicated by “X” (Required for Data Element Validation) with
supporting documentation outlined in Attachment II, by program. States and outlying areas
must summarize their data validation methodology, policies, and procedures in their annual
narrative performance reports.
1.a. Trade Adjustment Assistance (TAA). TAA Programs are required to follow all data
validation policies and procedures set forth in this guidance. This also includes validating all
elements indicated by “X” (Required for Data Element Validation) with supporting
documentation outlined in Attachment II, by program. Section 239(j)(3) of the Trade Act of
1974, as amended, requires states to ensure that the data reported to DOL is valid and reliable,
consistent with guidelines issued by DOL. In addition, section 239(i) requires states to establish
control measures designed to ensure the accuracy and verifiability of reported data. Therefore,
states are advised that additional review of state validation methodologies will be conducted by
the Office of Trade Adjustment Assistance. For participants served by separate agent and liable
states under 20 CFR 618.824, the state that collects the data must maintain the source
documentation.
2. Indian and Native American Program (INAP). INAP grant recipients are encouraged to
fully implement the data validation framework outlined in section 4.b of TEGL 23-19, Change
1. DOL recommends grant recipients administer quarterly reviews of their performance
outcomes to compare them against expected outcomes, to ensure timely data entry, and to
ensure reported outcomes are accurately reflected with supporting documentation. Additionally,
grant recipients should work to develop a policy for periodic monitoring of source
documentation. This may include random file selections scheduled on a quarterly basis to
ensure the required source documentation reflects the outcomes reported. Grant recipients
should implement policies that align with the goals of this TEGL, where possible, to ensure
adequate documentation is collected, and maintained. These efforts will help protect grant
recipients from incurring disallowed costs or being cited for other compliance findings by
identifying and correcting potential issues prior to reporting. The case management system for
the INAP program is consistent with and supports the data validation framework outlined in
section 4.b of TEGL 23-19, Change 1.
3. Job Corps. Job Corps employs a source documentation validation process through its case
management system. In its policy guidance, Job Corps establishes specific source documents
required for all student-related data entry and publishes a Program Instruction Notice when
changes are made to any measure definition and related documentation requirement. Job Corps’
data portals list out all required documents in drop-down menus, and all the contractors are
required to select the correct and specific documents in support of entering students’ data during
application, enrollment, center training, and post-separation placement phases. In the data entry
portals, Job Corps uses edit check functions to protect data integrity; outliers or errors in data
entry are red flagged or rejected until corrected. In addition, Job Corps conducts routine data
integrity audits to identify deviations and errors in documentation for student information and
takes contractual and administrative actions to mitigate the damages and correct mistakes. The
Job Corps’ Data Center extracts, processes, and sends the Participant Individual Record Layout
(PIRL) data to the Workforce Integrated Performance System (WIPS) following another quality
review.
3.a. Job Corps Demonstration. Job Corps Demonstration grant recipients engage in data
validation activities on a quarterly basis to ensure data accuracy and correct errors so that data
properly and accurately reflects the program participants, services, and outcomes. Before
developing and uploading the Demonstration grant recipients’ PIRL report in WIPS, Job Corps
also conducts a quarterly quality review of their data for consistency and missing data.
4. National Farmworker Jobs Program (NFJP). NFJP grant recipients are required to develop
and implement data validation policies and procedures using the data validation framework
outlined in section 4.b of TEGL 23-19, Change 1. At a minimum, DOL recommends that grant
recipients run periodic reviews of their performance outcomes to compare them against expected
outcomes, ensure that timely data entry is being done, and to ensure reported outcomes are
accurately reflected with supporting documentation. Additionally, grant recipients should work to
develop a policy for periodic monitoring of source documentation. This may include random file
selections scheduled on a quarterly basis to ensure the required source documentation reflects the
outcomes reported. Please note the Federal sources listed in this TEGL are the generic, federally
recommended source documentation. It is possible that an acceptable source document is not
captured on the data validation source document list. Where that might be the case, NFJP grant
recipients should submit requests to use other sources of eligibility documentation to their Federal
Project Officer. Grant recipients should implement policies that align with the goals of this
TEGL, where possible, to ensure adequate documentation is collected, and maintained.
Grant recipients are encouraged to collect source documentation when it is available and practical.
Self-attestation or case notes may be used for many of data elements as noted in this TEGL’s
Attachment II. To meet the needs of migrant and seasonal farmworkers and their dependents, grant
recipients’ policies and procedures should incorporate the use of self-attestation or case notes to
meet their customers’ needs and increase access to program services. For the definitions of self-
attestation and case notes refer to Attachment II.
Though NFJP grantees are required to request participants’ SSNs, participants cannot be denied
services if they choose to not disclose their SSN. Grantees should refer to TEGL 14-18, Aligning
Performance Accountability Reporting, Definitions, and Policies Across Workforce Employment
and Training Programs Administered by the U.S. Department of Labor (DOL), Attachment 7 on
using Supplemental Wage Records.
Additionally, grant recipients are encouraged to incorporate the use of self-certification in their
NFJP applications. Per 20 CFR 685.110, self-certification means an eligible MSFW’s signed
attestation that the information they submit to demonstrate eligibility for the NFJP is true and
accurate. These efforts will help protect grant recipients from incurring disallowed costs or being
cited for other compliance findings by identifying and correcting potential issues prior to
reporting.
5. YouthBuild. YouthBuild grant recipients are encouraged to fully implement the data validation
framework outlined in section 4.b of TEGL 23-19, Change 1. DOL recommends grant recipients
administer quarterly reviews of their performance outcomes to compare them against expected
outcomes, ensure that timely data entry is being done, and to ensure reported outcomes are
accurately reflected with supporting documentation. Additionally, grant recipients should work to
develop a policy for periodic monitoring of source documentation. This may include random file
selections scheduled on a monthly or quarterly basis to ensure the required source documentation
contained in this TEGL’s Attachment II are provided for each participant file to which the data
elements pertain. Grant recipients should implement policies that align with the goals of this
TEGL, where possible, to ensure adequate documentation is collected and maintained. These
efforts will help protect grant recipients from incurring disallowed costs or being cited for other
compliance findings. The case management system for the YouthBuild program is consistent with
and supports the data validation framework outlined in section 4.b of TEGL 23-19, Change 1.
6. Reentry Employment Opportunities (REO). REO grant recipients are encouraged to fully
implement the data validation framework outlined in section 4.b of TEGL 23-19, Change 1.
DOL recommends grant recipients administer periodic reviews of their performance outcomes to
compare against expected outcomes and ensure that timely data entry is being done and to ensure
reported outcomes are accurately reflected with supporting documentation. Additionally, grant
recipients should work to develop a policy for periodic monitoring of source documentation.
This may include random file selections scheduled on a quarterly basis to ensure the required
source documentation reflects the outcomes reported. Grant recipients should implement
policies that align with the goals of this TEGL, where possible, to ensure adequate
documentation is provided. These efforts will help protect grant recipients from incurring
disallowed costs or being cited for other compliance findings. The case management systems for
the REO program are consistent with and support the data validation framework outlined in
section 4.b of TEGL 23-19, Change 1.
To meet the needs of individuals who are incarcerated or otherwise justice involved, grant
recipients’ policies and procedures should incorporate the use of self-attestation or case notes to
meet their customers’ needs and increase access to program services. For the definitions of self-
attestation and case notes refer to Attachment II.
7. H-1B Skills Training Grants. H-1B grant recipients are encouraged to fully implement the
data validation framework outlined in section 4.b of TEGL 23-19, Change 1 and use the
supporting documentation indicated in Attachment II to validate H-1B-specific data elements in
consultation with their assigned Federal Project Officer. DOL recommends that grant recipients
conduct periodic reviews of their performance outcomes to compare them against expected
outcomes, and to ensure reported outcomes are accurately reflected with supporting
documentation and timely data entry. Additionally, grant recipients should work to develop a
policy for periodic monitoring of source documentation. This may include random file selections
scheduled on a quarterly basis to ensure the required source documentation reflects the outcomes
reported. Grant recipients should implement policies that align with the goals of this TEGL to
ensure adequate documentation is collected and maintained. These efforts will help protect grant
recipients from incurring disallowed costs or being cited for other compliance findings by
identifying and correcting potential issues prior to reporting.
8. The Senior Community Services Employment Program (SCSEP). SCSEP grant recipients
have been and continue to be required to use the application incorporated into the SCSEP data
collection system to validate data elements that relate to the performance measures, eligibility
and essential program requirements. The SCSEP data validation application currently provides
online validation worksheets, scoring, and reports for each grant recipient. For PY 2021, this
application contains 46 data elements, 30 in the eligibility sample and 16 in the performance
sample. In PY 2022, there will be 17 data elements in the performance sample due to the
reinstatement of a data element that was inadvertently deleted in the PY 2020 data validation.
SCSEP grant recipients are required to continue using this data validation application. SCSEP
grant recipients must also continue to apply the source documentation requirements in Section IV
of the latest SCSEP Data Validation Handbook instead of the Source Documentation Validation
document attached to this TEGL (Attachment II). Section II of the SCSEP Data Validation
Handbook contains a detailed explanation of the sampling procedure employed by the
application.
9. Apprenticeship Grants (OA-Managed). Apprenticeship grant recipients are required to fully
implement the data validation framework outlined in section 4.b of TEGL 23-19, Change 1. At a
minimum, DOL recommends that grant recipients conduct quarterly reviews of their performance
outcomes to compare them against expected outcomes, to ensure data entry is timely, and to
ensure reported activities and outcomes are accurately reflected with appropriate source
documentation. Additionally, grant recipients should develop a policy for periodic monitoring of
source documentation. This may include random file selections on a quarterly or more frequent
basis to ensure the required source documentation reflects the activities and outcomes reported.
Grant recipients should implement policies and procedures that align with the goals of this TEGL
to ensure adequate documentation is collected and maintained. These efforts will help protect
grant recipients from incurring disallowed costs or being cited for other compliance findings by
identifying and correcting potential issues prior to reporting.
10. Jobs for Veterans State Grants (JVSG). JVSG grant recipients are encouraged to implement
the data validation framework outlined in section 4.b of TEGL 23-19, Change 1. A participant’s
self-attestation of eligibility is sufficient to receive Disabled Veterans’ Outreach Program
services. Establishing quarterly data reviews can help with identifying and correcting errors to
improve performance reporting, as well as ensuring the data accurately reflects the program
participants, services, and outcomes.
11. National Dislocated Worker Grants (DWG). DWG grant recipients are encouraged to fully
implement the data validation policies and procedures set forth in section 4.b of TEGL 23-19,
Change 1. Grant recipients should implement a data validation policy; DOL recommends
aligning the data validation policy with the policy established for the WIOA core programs.
Establishing quarterly data reviews is a promising practice for identifying and correcting errors
to improve performance reporting, as well as ensuring the data accurately reflects the program
participants, services, and outcomes.
The Common Reporting Information System (CRIS) provides DOL grantees a mechanism for
verifying employment-based performance outcomes by conducting wage matching using Social
Security Numbers (SSN). DWG recipients that use CRIS for employment-based outcomes must
report participant SSNs in the Participant Individual Record Layout (PIRL) data element 2700.
To receive outcomes from CRIS, non-state DWG grant recipients must report participant SSNs.
State DWG recipients may collect participant SSNs to capture the employment-based outcomes,
however, participant SSNs must not be included in files submitted to ETA in PIRL data element
2700 files.
DWG participants are not required to provide an SSN to receive services. All grantees may use
supplemental data for employment-based outcomes if a participant does not provide an SSN.
Attachment II
Source Documentation for Core/Non-Core Programs DOL-only Data Element Validation
Source Documentation Validation Instructions
The data element source documentation table lists the data elements that grantees are either required or
encouraged to validate as part of the data validation framework discussed in Attachment I (please refer to
Attachment I for program-specific guidance). The table displays the PIRL data element numbers, data element
names, definitions/instructions, program specific requirements, and source documentation needed to perform
data element validation on each data element. All grantees reporting performance data in accordance with
section 116(d) of WIOA must use the same data element definitions in the PIRL. All programs required to
conduct data validation, as outlined in Attachment I, must use the source documentation in Attachment II.
A. Understanding the Source Documentation Attachment layout/columns
1. Columns for “Data Element Number,” “Data Element Name,” and “Data Element Definitions/
Instructions” are not to be cited as the latest PIRL data elements. When seeking current PIRL related
information, please visit ETA’s performance website for current reporting requirements.
2. An “X” in the column represents the data elements applicable to a particular program for validation.
3. The “Source Documentation” column lists acceptable source documentation by each element. Programs
may choose any of the acceptable source documentation from the list. Grantees may be more restrictive
and authorize a smaller subset of allowable source documentation in their grantee policy. Grantees
choosing to establish more restrictive source documentation policies should carefully consider the
impacts (direct or indirect) those restrictions may have on providing equitable and accessible services to
populations with barriers that can make obtaining certain source documents difficult.
4. The “Program Specific Parameters” column lists any special conditions or notes a program office may
require. Source documentation requirements in this column, if any, will supplement or supersede those
listed in the Source Documentation column as these requirements may limit acceptable source
documentation.
B. Types of Source Documentation
For most data elements, the validation guidelines provide multiple forms of acceptable source documentation.
If multiple sources conflict, the most authoritative source should be used to determine if the data element is
valid and accurate.
The general categories of source documentation types include:
1. Case Notes: Case notes refer to either paper or electronic statements by the case manager that identify,
at a minimum, the following: (a) a participant's status for a specific data element, (b) the date on which
the information was obtained, and (c) the name of the case manager who obtained the information.
2. Cross-Match: A cross-match requires grantees to identify detailed evidence that confirms the data
element in a secondary database. Grantees must also confirm supporting information such as dates of
participation and services rendered. Grantees must have data sharing agreements in place as
appropriate.
3. Electronic Records which may include:
o Participant Source Documents: Participant source documents maintained in the grantee’s
management information system (MIS) or other official record keeping system.
o Grantee participant service record: Grantee participant information generated and maintained by
the grantee regarding the specific services received by a participant. The information may be
generated and maintained through the grantee’s MIS or other official recordkeeping system.
4. Self-Attestation: Self-attestation means a written, or electronic/digital declaration of information for a
particular data element, signed and dated by the participant. DOL broadly interprets what is considered
an electronic/digital signature. Electronic signatures or a submission from the participant such as an
email, text, or unique online survey response is considered an electronic signature or verification; it
must be participant generated and traceable to the participant. Grantees must retain documentation of
the self-attestation.
Attachment II Source Documentation
Attachment II: Source Documentation DOL- only Data Element Validation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
SECTION A - INDIVIDUAL INFORMATION
SECTION A.02 - EQUAL OPPORTUNITY INFORMATION
200 Date of Birth Record the participant's date of birth. • Driver's License For H-1B grantees: Grants that serve incumbent worker
(WIOA) • Baptismal Record participants may use documentation maintained by the
• Birth Certificate employer to document "Date of Birth (WIOA)."
• DD-214
• Report of Transfer or Discharge Paper For Job Corps: Job Corps also allows the following where the
• Federal, State, Local or Tribal Identification Card applicant's name and date of birth is identified:
• Passport i) Department of Homeland Security (DHS) documents including
• Hospital Record of Birth Document I-55 Permanent Resident Card and Form I-94
• Public Assistance/Social Service Records Arrival/Departure Record
X X X X X X X X X X X X X X • School Records or ID Cards ii) Employment records
• Work Permit
• Family Bible
• Cross-Match with State Agency Records
• Justice System Records
• Selective Service Registration
• Signed Letter from a parent or guardian
• Medical Records
• Self-Attestation
202 Individual with a Disability Record 1 if the participant indicates that he/she has any "disability”, as defined in Section 3(2)(a) of the • School 504 Records Provided by Student
(WIOA) Americans with Disabilities Act of 1990 (42 U.S.C. 12102). Under that definition, a "disability" is a • Assessment Test Results
physical or mental impairment that substantially limits one or more of the person's major life activities. • School Individualized Education Program (IEP) record
Record 0 if the participant indicates that he/she does not have a disability that meets the definition. • Self-Attestation
X X X X X X X X X X
Record 9 if the participant did not self-identify.
211 American Indian / Alaska Native Record 1 if the participant indicates that he/she is a member of an Indian tribe, band, nation, or other For DINAP
(WIOA) organized group or community, including any Alaska Native village or regional or village corporation as One of the following:
defined in or established pursuant to the Alaska Native Claims Settlement Act (85 Stat. 688) [43 U.S.C. • Certificate of Degree of Indian Blood (CDIB) card or letter
1601 et seq.], which is recognized as eligible for the special programs and services provided by the • Tribal Enrollment Card
United States to Indians because of their status as Indians. X • Letter or card from BIA showing census roll number
Record 0 if the participant indicates that he/she does not meet any of these conditions. • Document from the Alaska Native Corporation which verifies
Record 9 if the participant did not self-identify his/her race. that the applicant is an Alaska Native
214 Native Hawaiian / Other Pacific Islander Record 1 if the participant indicates that he/she is a person having origins in any of the original For DINAP
(WIOA) peoples of Hawaii, Guam, Samoa, or other Pacific Islands. One of the following:
Record 0 if the participant indicates that he/she does not meet any of these conditions. • Certified Birth Certificate showing Native Hawaiian ethnicity
Record 9 if the participant did not self-identify his/her race. • OHA (Office of Hawaiian Affairs) Registry Card
X • Kamehameha Schools Ho`oulu Hawaiian Data Center
Certification Letter which states Native Hawaiian
SECTION A.03 - VETERAN CHARACTERISTICS
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 3 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
301 Eligible Veteran Status Record 1 if the participant is a person who served in the active U.S. military, naval, or air service for a Source documentation beyond Self-Attestation for this element is only required
period of less than or equal to 180 days, and who was discharged or released from such service under at the point in which a decision is made to enroll a covered person over a non-
conditions other than dishonorable. covered person and commit financial resources, which does not include staff
Record 2 if the participant served on active duty for a period of more than 180 days and was time. (Per TEGL 10-09, Section 9.)
discharged or released with other than a dishonorable discharge; or was discharged or released • DD-214
because of a service connected disability; or as a member of a reserve component under an order to • Cross-Match with Department of Defense Records
active duty pursuant to section 167(a), (d), or (g), 673 (a) of Title 10, U.S.C., served on active duty • Cross-Match with Veterans Service Database
during a period of war or in a campaign or expedition for which a campaign badge is authorized and • A Letter from the Veterans' Administration
was discharged or released from such duty with other than a dishonorable discharge. • NGB- 22 documenting Title 10 federal active duty service
Record 3 if the participant is: (a) the spouse of any person who died on active duty or of a service • Self-Attestation
connected disability, (b) the spouse of any member of the Armed Forces serving on active duty who at
X X X X X X X X X X X
the time of application for assistance under this part, is listed, pursuant to 38 U.S.C 101 and the
regulations issued there under, by the Secretary concerned, in one or more of the following categories
and has been so listed for more than 90 days: (i) missing in action; (ii) captured in the line of duty by a
hostile force; or (iii) forcibly detained or interned in the line of duty by a foreign government or power;
or (c) the spouse of any person who has a total disability permanent in nature resulting from a service
connected disability or the spouse of a veteran who died while a disability so evaluated was in
existence.
Record 0 if the participant does not meet any one of the conditions described above.
Leave “blank” if the data is not available.
SECTION A.04 - EMPLOYMENT AND EDUCATION INFORMATION
401 UC Eligible Status Record 1 if the participant is a person who (a) filed a claim and has been determined eligible for • Cross-Match with State UI Database
benefit payments under one or more State or Federal Unemployment Compensation (UC) programs • Cross-Match with State MIS Database
and whose benefit year or compensation, by reason of an extended duration period, has not ended • Referral Transmittal by RESEA or WPRS
and who has not exhausted his/her benefit rights, and (b) received staff-assisted services provided by • Self-Attestation for Code Values 3 and 4 only
the Reemployment Services and Eligibility Assessment (RESEA) program.
Record 2 if the participant is a person who (a) filed a claim and has been determined eligible for
benefit payments under one or more State or Federal Unemployment Compensation (UC) programs
and whose benefit year or compensation, by reason of an extended duration period, has not ended
and who has not exhausted his/her benefit rights, and (b) was referred to service through the state's
Worker Profiling and Reemployment Services (WPRS) system.
Record 3 if the participant is a person who meets condition 2 (a) described above, but was not referred
X X X X X X X
to service through the state's WPRS system or did not receive a RESEA provided staff-assisted service.
Record 4 if the participant meets condition 2(a), but has exhausted all UC benefit rights for which
he/she has been determined eligible, including extended supplemental benefit rights.
Record 5 if the participant is claimant who is exempt from normal work search requirements according
state law, and does not have to perform work search activities.
Record 0 if the participant was neither a UC Claimant nor an Exhaustee.
Leave blank if this data element does not apply to the participant.
402 Long-Term Unemployed at Program Entry Record 1 if the participant, at program entry, has been unemployed for 27 or more consecutive weeks. • Public Assistance Records
(WIOA) Record 0 if the participant does not meet the condition described above. • Refugee Assistance Records
X X X X X X X • Cross-Match with Public Assistance Database
• Cross-Match with UI Database
• Self-Attestation
407 Highest School Grade Completed at Program Entry Use the appropriate code to record the highest school grade completed by the participant at program • Applicable records from education institution (GED certificate, diploma, For Job Corps: If school records are unavailable, Job Corps
(WIOA) entry. attendance record, transcripts, drop out letter, school documentation) admission counselors must document attempts to obtain
Record 1 – 12 for the number of school grades completed by the participant. • Intake Application or Enrollment Form educational history.
Record 0 if no school grades were completed. X X X X X X X • Electronic Records
• Case notes
• Self- Attestation
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 4 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
408 Highest Educational Level Completed at Program Entry Use the appropriate code to record the highest educational level completed by the participant at • Applicable records from education institution (GED certificate, diploma, For Job Corps: If school records are unavailable, Job Corps
(WIOA) program entry. attendance record, transcripts, drop out letter, school documentation) admission counselors must document attempts to obtain
Record 1 if the participant attained a secondary school diploma. • Intake Application or Enrollment Form educational history.
Record 2 if the participant attained a secondary school equivalency. • Electronic Records
Record 3 if the participant has a disability and attained a certificate of attendance/completion as a • Case notes
result of successfully completing an Individualized Education Program (IEP). • Self- Attestation
Record 4 if the participant completed one of more years of postsecondary education.
Record 5 if the participant attained a postsecondary certification, license, or educational certificate X X X X X X X
(non-degree).
Record 6 if the participant attained an Associate's degree.
Record 7 if the participant attained a Bachelor’s degree.
Record 8 if the participant attained a degree beyond a Bachelor's degree.
Record 0 if no educational level was completed.
409 School Status at Program Entry Record 1 if the participant, at program entry, has not received a secondary school diploma or its • Applicable records from education institution (GED certificate, diploma,
(WIOA) recognized equivalent and is attending any primary or secondary school (including elementary, attendance record, transcripts, drop out letter, school documentation)
intermediate, junior high school, whether full or part-time), or is between school terms and intends to • Intake Application or Enrollment Form
return to school. • Electronic Records
Record 2 if the participant, at program entry, has not received a secondary school diploma or its • Case notes
recognized equivalent and is attending an alternative high school or an alternative course of study • Self-Attestation
approved by the local educational agency whether full or part-time, or is between school terms and is
enrolled to return to school.
Record 3 if the participant, at program entry, has received a secondary school diploma or its
recognized equivalent and is attending a postsecondary school or program (whether full or part-time),
X X X X X X X X
or is between school terms and is enrolled to return to school.
Record 4 if the participant, at program entry, is not within the age of compulsory school attendance;
and is no longer attending any school and has not received a secondary school diploma or its
recognized equivalent.
Record 5 if the participant, at program entry, is not attending any school and has either graduated
from secondary school or has attained a secondary school equivalency.
Record 6 if the participant, at program entry, is within the age of compulsory school attendance, but is
not attending school and has not received a secondary school diploma or its recognized equivalent.
410 Date of Actual Dislocation Record the participant's date of actual dislocation from employment. This date is the last day of • Verification from Employer
employment at the dislocation job. • Rapid Response List
Leave blank if there is no dislocation job (e.g., displaced homemaker) or this data element does not • Notice of Layoff
apply to the participant. X X X X X • Public Announcement with Follow-Up Cross-Match with UI Database
• Self-Attestation
411 Most Recent Date of Qualifying Separation Record the participant's most recent date of separation from trade-impacted employment that • Verification from Employer
qualifies the participant to receive benefits and/or services under the Trade Act. • Rapid Response List
Leave blank if there is no qualifying separation date or the separation date is the same as the Date of • Notice of Layoff
Actual Dislocation or this data element does not apply to the participant. X • Public Announcement with Follow-Up Cross-Match with UI Database
• Self-Attestation
412 Tenure with Employer at Separation Record the total number of months that the participant was employed with the employer of record as • Verification from Employer
of the participant's most recent qualifying date of separation. Employment of at least one day but less • Worker List from Firm
than one month should be recorded as "1". • Cross-Match
Leave blank if this data element does not apply to the participant. X X • Intake Application or Enrollment Form
• Case notes
• Self-Attestation
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 5 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
413 Migrant and Seasonal Farmworker Designation as defined at 20 CFR 651.10 Record 1 if the participant is a seasonal farmworker, meaning an individual who is employed, or was • Cross-Match with Public Assistance Records
employed in the past 12 months, in farmwork (as described at 20 CFR 651.10) of a seasonal or other • Cross-Match with State MIS Database
temporary nature and is not required to be absent overnight from his/her permanent place of • Employment Records
residence. Non-migrant individuals who are full-time students are excluded. Labor is performed on a • Case notes
seasonal basis where, ordinarily, the employment pertains to, or is of the kind exclusively performed at • Self-Attestation
certain seasons, or periods of the year and which, from its nature, may not be continuous or carried on
throughout the year. A worker, who moves from one seasonal activity to another, while employed in
farm work, is employed on a seasonal basis even though he/she may continue to be employed during
a major portion of the year. A worker is employed on other temporary basis where he/she is
employed for a limited time only or his/her performance is contemplated for a particular piece of
work, usually of short duration. Generally, employment which is contemplated to continue indefinitely X
is not temporary.
Record 2 if the participant is a migrant farmworker, meaning a seasonal farmworker (as defined above)
who travels to the job site so that the farmworker is not reasonably able to return to his/her
permanent residence within the same day. Full-time students traveling in organized groups rather
than with their families are excluded.
Record 0 if the participant does not meet the condition described above.
Leave blank if this data element does not apply to the individual.
SECTION A.05 - PUBLIC ASSISTANCE INFORMATION
600 Temporary Assistance to Needy Families (TANF) Record 1 if the participant is listed on the welfare grant or has received cash assistance or other • TANF Eligibility Verification For WIOA Adult/DW/WP/DWG require only if participant has
support services from the TANF agency in the last six months prior to participation in the program. • TANF Period of Benefit Receipt Verification received Individualized Career Services or Training
Record 0 if the participant does not meet the condition described above. • Referral Transmittal from TANF
X X X X X X
Leave blank if this data element does not apply to the participant. • Cross-Match with TANF Public Assistance Records
601 Exhausting TANF Within 2 Years Record 1 if the participant, at program entry, is within 2 years of exhausting lifetime eligibility under • TANF Eligibility Verification For WIOA Adult/DW/WP/DWG require only if participant has
(Part A Title IV of the Social Security Act) at Program Entry part A of Title IV of the Social Security Act (42 U.S.C. 601 et seq.), regardless of whether receiving these • TANF Period of Benefit Receipt Verification received Individualized Career Services or Training
(WIOA) benefits at program entry. • Referral Transmittal from TANF
Record 0 if the participant does not meet the condition described above. • Cross-Match with TANF Public Assistance Records
X X X X X
Record 9 if the data element does not apply to the participant (i.e., the participant has never received
TANF, or if the participant has already exhausted lifetime TANF eligibility).
602 Supplemental Security Income(SSI) / Social Security Disability Insurance (SSDI) Record 1 if the participant is receiving or has received SSI under Title XVI of the Social Security Act in • SSI/SSDI Receipt of Benefits Verification For WIOA Adult/DW/WP/DWG require only if participant has
the last six months prior to participation in the program. • Referral Transmittal from SSA received Individualized Career Services or Training
Record 2 if the participant is receiving or has received SSDI benefit payments under Title XIX of the • SSI/SSDI Eligibility Verification
Social Security Act in the last six months prior to participation in the program. • Cross-Match with SSA Database
Record 3 if the participant is receiving or has received both SSI and SSDI in the last six months prior to
participation in the program.
Record 4 if the participant is receiving or has received SSI under Title XVI of the Social Security Act in
the last six months prior to participation in the program and is a Ticket to Work Program Ticket Holder
issued by the Social Security Administration.
Record 5 if the participant is receiving or has received SSDI benefit payments under Title XIX of the X X X X X
Social Security Act in the last six months prior to participation in the program and is a Ticket to Work
Program Ticket holder issued by the Social Security Administration.
Record 6 if the participant is receiving or has received both SSI and SSDI in the last six months prior to
participation in the program and is a Ticket to Work Program Ticket holder issued by the Social Security
Administration.
Record 0 if the participant does not meet any of the conditions described above.
603 Supplemental Nutrition Assistance Program (SNAP) Record 1 if the participant is receiving assistance through the Supplemental Nutrition Assistance • SNAP Eligibility Verification For WIOA Adult/DW/WP/DWG require only if participant has
Program (SNAP) under the Food and Nutrition Act of 2008 (7 USC 2011 et seq.) • Documentation of SNAP Benefit Receipt received Individualized Career Services or Training
Record 0 if the participant does not meet the above criteria. X X X X X • Referral Transmittal from SNAP
• Cross-Match
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 6 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
604 Other Public Assistance Recipient Record 1 if the participant is a person who is receiving or has received cash assistance or other support • Copy of Authorization to Receive Cash Public Assistance
services from one of the following sources in the last six months prior to participation in the program: • Copy of Public Assistance Check
General Assistance (GA) (State/local government), or Refugee Cash Assistance (RCA). Do not include • Medical Card Showing Cash Grant Status
foster child payments. X X X X • Public Assistance Eligibility Verification
Record 0 if the participant does not meet the above criteria. • Cross-Match
Leave blank if this data element does not apply to the participant.
SECTION A.06 - ADDITIONAL YOUTH CHARACTERTISTICS
701 Pregnant or Parenting Youth Record 1 if the participant is a youth who is pregnant, or an individual (male or female) who is • Needs Assessment
providing custodial care for one or more dependents under age 18. • WIC Eligibility Verification
Record 0 if the participant does not meet the conditions described above. • TANF Single Parent Eligibility Verification
Leave blank if the data is not available. • Intake Application or Enrollment Form
X X
• Individual Service Strategy
• Case notes
• Self-Attestation
702 Youth Who Needs Additional Assistance Record 1 if the participant is an out-of-school youth who requires additional assistance to enter or See State policy on definition:
complete an educational program, or to secure and hold employment or an in-school youth who • Intake Application or Enrollment Form
requires additional assistance to complete an educational program or to secure or hold employment as • Case notes
defined by State or local policy. If the State Board defines a policy, the policy must be included in the • Needs Assessment
State Plan. X X • Individual Service Strategy
Record 0 if the participant does not meet the conditions described above. • Self-Attestation
Leave blank if this data element does not apply to the participant.
704 Foster Care Youth Status at Program Entry Record 1 if the participant, at program entry, is a person aged 24 or under who is currently in foster • Written Confirmation from Social Services Agency
(WIOA) care or has aged out of the foster care system. • Case notes
Record 0 if the participant does not meet the conditions described above. • Foster Care Agency Referral Transmittal
• Intake Application or Enrollment Form
X X X X X X X X X
• Needs Assessment
• Individual Service Strategy
• Self-Attestation
SECTION A.07 - ADDITIONAL REPORTABLE CHARACTERISTICS
800 Homeless participant, Homeless Children and Youths, or Runaway Youth at Record 1 if the participant, at program entry: • Intake Application or Enrollment Form For Job Corp: If the source documentation is unavailable,
Program Entry (a) Lacks a fixed, regular, and adequate nighttime residence; this includes a participant who: • Written Statement or Referral Transmittal from a Shelter or Social Service documented attempts to obtain such information accompanied
(WIOA) (i) is sharing the housing of other persons due to loss of housing, economic hardship, or a similar Agency by a completed Statement of Support form describing how the
reason; • Needs Assessment applicant is being supported in the absence of any significant
(ii) is living in a motel, hotel, trailer park, or campground due to a lack of alternative adequate • Case notes income.
accommodations; • Individual Service Strategy
(iii) is living in an emergency or transitional shelter; • A letter from caseworker or support provider
(iv) is abandoned in a hospital; or • Self-Attestation
(v) is awaiting foster care placement;
(b) Has a primary nighttime residence that is a public or private place not designed for or ordinarily
used as a regular sleeping accommodation for human beings, such as a car, park, abandoned building,
bus or train station, airport, or camping ground;
(c) Is a migratory child who in the preceding 36 months was required to move from one school district X X X X X X X X X X
to another due to changes in the parent’s or parent’s spouse’s seasonal employment in agriculture,
dairy, or fishing work; or
(d) Is under 18 years of age and absents himself or herself from home or place of legal residence
without the permission of his or her family (i.e., runaway youth).
This definition does not include a participant imprisoned or detained under an Act of Congress or State
law. A participant who may be sleeping in a temporary accommodation while away from home should
not, as a result of that alone, be recorded as homeless.
Record 0 if the participant does not meet the conditions described above.
Note: WIOA youth who meet the definition of homeless as defined in WIOA section 681.210(c)(5) and
681.220(d)(4) are reported in this data element.
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 7 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
801 Ex-Offender Status at Program Entry Record 1 if the participant, at program entry, is a person who either (a) has been subject to any stage • Documentation from the Juvenile or Adult Criminal Justice System
(WIOA) of the criminal justice process for committing a status offense or delinquent act, or (b) requires • Written Statement or Referral Document from a Court or Probation Officer
assistance in overcoming barriers to employment resulting from a record of arrest or conviction. • Referral Transmittal from a Reintegration Agency
Record 0 if the participant does not meet any one of the conditions described above. • Intake Application or Enrollment Form
Record 9 if the participant did not disclose. • Case notes
X X X X X X X X • Needs Assessment
• Individual Service Strategy
• Federal Bonding Program Application
• Self-Attestation
802 Low Income Status at Program Entry Record 1 if the participant, at program entry, is a person who: • Award Letter From Veteran’s Administration For WIOA Adult/DW/WP/DWG require only if participant has
(WIOA) (a) Receives, or in the 6 months prior to application to the program has received, or is a member of a • Bank Statements received Individualized Career Services or Training
family that is receiving or in the past 6 months prior to application to the program has received: • Pay Stubs
(i) Assistance through the supplemental nutrition assistance program (SNAP) under the Food and • Compensation Award Letter For Youth Living in a High Poverty Area: Case notes documenting
Nutrition Act of 2008 (7 USC 2011 et seq.); • Court Award Letter High Poverty Area status.
(ii) Assistance through the temporary assistance for needy families program under part A of Title IV of • Pension Statement
the Social Security Act (42 USC 601 et seq.); • Employer Statement/Contact For Job Corps: i) Documented phone contact with case worker
(iii) Assistance through the supplemental security income program under Title XVI of the Social Security • Family or Business Financial Records attesting to family receipt of cash payments from income-based public
Act (42 USC 1381); or • Housing Authority Verification assistance;
(iv) State or local income-based public assistance. • Quarterly Estimated Tax for Self-Employed Persons ii) A letter from caseworker or support provider attesting to the
(b) Is in a family with total family income that does not exceed the higher of the poverty line or 70% of • Social Security Benefits applicant's status as Homeless or documented attempts to obtain
the lower living standard income level; • UI Claim Documents such a letter accompanied by a completed Statement of Support form
X X X X X X X X X X
describing how the applicant is being supported in the absence of any
(c) Is an individual who receives, or is eligible to receive a free or reduced price lunch under the • Copy of Authorization to Receive Cash Public Assistance
significant income;
Richard B. Russell National School Lunch Act (42 USC 1751 et seq.); • Copy of Public Assistance Check
iii) A letter or other documentation from the U.S. Department of
(d) Is a foster child on behalf of whom State or local government payments are made; • Public Assistance Eligibility Verification Agriculture verifying the applicant’s eligibility for free or reduce lunch,
(e) Is an participant with a disability whose own income is the poverty line but who is a member of a • Cross-Match with Refugee Assistance Records or written documentation from the last school attended by the
family whose income does not meet this requirement; • Cross-Match with Public Assistance Records applicant verifying the applicant’s eligibility;
(f) Is a homeless participant or a homeless child or youth or runaway youth (see Data Element #800); • Cross-Match with UI Wage Records iv) Letter from a caseworker or public agency personnel attesting to
or • Self-Attestation the status of the applicant as a Foster Child, or documented phone
(g) Is a youth living in a high-poverty area. contact with a caseworker or public agency personnel attesting to the
Record 0 if the participant does not meet the criteria presented above. status of the applicant;
v) Tax returns or W-2s
803 English Language Learner at Program Entry Record 1 if the participant, at program entry, is a person who has limited ability in speaking, reading, • Assessment Test Results
(WIOA) writing or understanding the English language and also meets at least one of the following two • Applicable Records from Education Institution (transcripts, or other school
conditions (a) his or her native language is a language other than English, or (b) he or she lives in a documentation)
family or community environment where a language other than English is the dominant language. • Intake Application or Enrollment Form
X X X X X X X X X
Record 0 if the participant does not meet the conditions described above. • Individual Service Strategy
• Case notes
• Self-Attestation
804 Basic Skills Deficient/Low Levels of Literacy at Program Entry Record 1 if the participant is, at program entry: • Assessment Test Results For WIOA Adult/DW/WP/DWG require only if participant has
A) a youth, who has English reading, writing, or computing skills at or below the 8th grade level on a • Applicable Records from Education Institution (transcripts, academic received Individualized Career Services or Training
generally accepted standardized test; or assessments, or other school documentation)
B) a youth or adult, who is unable to compute and solve problems, or read, write, or speak English at a • Case notes
X X X X X X X X
level necessary to function on the job, in the participant’s family, or in society.
Record 0 if the participant does not meet the conditions described above.
806 Single Parent at Program Entry Record 1 if the participant, at program entry, is single, separated, divorced or a widowed individual • Needs Assessment For Job Corps:
(WIOA) who has primary responsibility for one or more dependent children under age 18 (including single • TANF Single Parent Eligibility Verification • Birth certificate indicating applicant as parent
pregnant women). • Intake Application or Enrollment Form • Court decree indicating child support
Record 0 if the participant does not meet the condition described above. X X X X X X X X • Individual Service Strategy or Employment Plan • Any official government/school form indicating dependent
Record 9 if the participant did not self-identify. • Case notes children AND Self-attestation on marital status
• Self-Attestation
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 8 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
807 Displaced Homemaker at Program Entry Record 1 if the participant, at program entry, has been providing unpaid services to family members in • Intake Application or Enrollment Form
(WIOA) the home and who: • Cross-Match with Public Assistance Records
(A)(i) has been dependent on the income of another family member but is no longer supported by that • Copy of Spouse's Layoff Notice
income; or (ii) is the dependent spouse of a member of the Armed Forces on active duty (as defined in • Copy of Spouse's Death Record
section 101(d)(1) of title 10, United States Code) and whose family income is significantly reduced • Copy of Spouse's Permanent Change of Station (PCS) Orders (for a military
because of a deployment (as defined in section 991(b) of title 10, United States Code, or pursuant to move or assignment)
paragraph (4) of such section), a call or order to active duty pursuant to a provision of law referred to • Copy of Divorce Records
in section 101(a)(13)(B) of title 10, United States Code, a permanent change of station, or the service- X X X X • Copy of Applicable Court Records
connected (as defined in section 101(16) of title 38, United States Code) death or disability of the • Copy of Bank Records (showing financial dependence on spouse, no separate
member; and individual income support, or no employment income earned)
(B) is unemployed or underemployed and is experiencing difficulty in obtaining or upgrading • Needs Assessment
employment. • Individual Employment Plan
Record 0 if the participant does not meet the conditions described above. • Self-Attestation
808 Migrant and Seasonal Farmworker Status Record 1 if the participant, at program entry, is a low-income individual (i) who for the 12 consecutive • Cross-Match with Public Assistance Records For NFJP: Additionally, when determining dependent status use
months out of the 24 months prior to application for the program involved, has been primarily • NFJP Eligibility Documents used to determine low-income status the definition of dependent at 20 CFR 685.110.
employed in agriculture or fish farming labor that is characterized by chronic unemployment or • Employer Contract/Letter
underemployment; and (ii) faces multiple barriers to economic self-sufficiency. • Program application
Record 2 if the participant, at program entry, is a seasonal farmworker and whose agricultural labor • Cross-Match with State MIS Database
requires travel to a job site such that the farmworker is unable to return to a permanent place of • Cross-Match with H-1B Records
residence within the same day. • Case notes
Record 3 if the participant is a migrant farmworker or seasonal farmworker (as defined above) aged 14- • Self-Attestation
24.
Record 4 if the participant is an adult program participant and a dependent (as defined in 20 CFR X X X X X
685.110) of the individual described as a seasonal or migrant seasonal farmworker above.
Record 5 if the participant is a youth program participant and a dependent (as defined in 20 CFR
685.110) of the individual described as a seasonal or migrant seasonal farmworker above.
*Note: This element is used both by the NFJP Program eligibility status type and by other programs to
identify participants with this (WIOA sec. (3) defined) barrier to employment.
SECTION B - ONE STOP CENTER PROGRAM PARTICIPATION INFORMATION
900* Date of Program Entry Record the date on which an individual became a participant as referenced in 20 CFR 677.150 • Individual Plan for Employment
(WIOA) satisfying applicable programmatic requirements for the provision of services. • Electronic Records
Leave blank if this data element does not apply. X X X X X X X X X X X X • Program intake documents, such as eligibility determination documentation or
program enrollment forms
901* Date of Program Exit Record the last date the participant received services that are not self-service, information-only, or • A copy of the letter sent to the individual indicating that the case was closed For Grants funded by the National Apprenticeship Act:
(WIOA) follow up services. Record this last date of receipt of services only if there are no future services, that • WIOA status/exit forms • Validate only for registered apprentices who have completed.
are not self-service, information-only, or follow up services, planned from the program. For Titles I, II • Electronic Records • Validate for all pre-apprentices, as appropriate.
and III, record the last date of funded service(s). For Vocational Rehabilitation programs, record the • Attendance records • Validate RA completions with a copy of the Certificate of
date when the participant's record of service is closed pursuant to 34 CFR 361.43 or 361.56. • Review of service records identifying the last qualifying service (and lack of a Completion, electronic record (e.g., from the AI Demographic
Leave blank if this data element does not apply to the participant. planned gap) Portal or SAA system), email or other written transmission from
the Registration Agency stating the apprentice completed (but
X X X X X X X X X X X X X X has not yet received their Certificate of Completion).
• Validate for all pre-apprentices using documentation from
educational or work experience provider including attendance
records or a letter stating successful completion.
902 Date of First Case Management and Employment Service Record the date on which the participant begins receiving his/her first case management and • Cross-Match
employment service funded by a program following a determination of eligibility to participate in the • Case notes
program. X X
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 9 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
906 Date of First WIOA Youth Service Record the date on which the participant began receiving his/her first WIOA youth service (i.e. 1 of the • Cross-Match
14 youth program elements in WIOA §129(c)(2)). • Activity sheets
Leave blank if the participant did not receive services funded by the WIOA Youth program. • Sign-in sheets
• Attendance record
X X • Vendor contract
• Electronic Records
• Case notes
• Individual Service Strategy
907 Recipient of Incumbent Worker Record 1 if the participant received Incumbent Worker training services under WIOA section • Signed Incumbent Worker Training agreement
Training 134(a)(3)(A)(i) and/or 134(a)(2)(A)(i). • Cross-Match
Record 2 if the participant received Incumbent Worker training services by Local Formula funds under • Case notes
WIOA section 134(d)(4).
Record 3 if the participant received Incumbent Worker training services under both Statewide funds
(Governor’s Reserve and/or Rapid Response) WIOA section 134(a)(3)(A)(i) and/or 134(a)(2)(A)(i) and
Local Formula funds under WIOA section 134(d)(4).
Record 4 if the participant received Incumbent Worker training services under H1B.
Record 5 if the participant received incumbent Worker training services under a National Dislocated X X X X x X
Worker Grant (DWG) (WIOA section 170).
Record 6 if the participant received Incumbent Worker training services under a National Farmworker
Job Program (NFJP)(WIOA section 167).
Record 0 if the participant did not receive services under the condition described above, or received
services by a local area with statewide funds passed down from the state to the local area.
908 Rapid Response Record 1 if the participant participated in rapid response activities authorized at WIOA section • Cross-Match
134(a)(2)(A)(i)(l). • Case notes
Record 0 if the participant did not receive services under the condition described above. • Rapid Response List
Record 9 if grantee is unable to track enrollment in the program. X X X X • Self-Attestation
Leave blank if this data element does not apply to the participant.
915 TAA Petition Number Record the petition number (and full alphabetical suffix, if applicable) of the certification which applies • Employer Worker List
to the participant's group. If there is more than one petition number, list all petition numbers in the • Designation of Eligibility Form
order in which they were received delimited by a pipe character (i.e. |). If there are more than three • Case notes
petition numbers, list the first petition and the most recent two petition numbers. X
Leave blank if this data element does not apply to the participant.
923* Other Reasons for Exit Record 01 if the participant exits the program because he or she has become incarcerated in a • Information from partner services This is a Joint Element with the Department of Education as
(WIOA) correctional institution or has become a resident of an institution or facility providing 24-hour support • WIOA or program status/exit forms outlined in TEGL 7-18:
such as a hospital or treatment center during the course of receiving services as a participant. • Electronic Records • File documentation with notes from program staff
Record 02 if the participant exits the program because of medical treatment and that treatment is • Withdrawal form with explanation • Information from partner services
expected to last longer than 90 days and precludes entry into unsubsidized employment or continued • Information from institution or facility • WIOA status/exit forms
participation in the program. • Case notes • Electronic Records
Record 03 if the participant is deceased. • Withdrawal form with explanation
Record 04 if the participant exits the program because the participant is a member of the National • Information from institution or facility
Guard or other reserve military unit of the armed forces and is called to active duty for at least 90 days. The source documentation TEGL 23-19, Change 2 is a
Record 05 if the participant is in the foster care system as defined in 45 CFR 1355.20(a), and exits the clarification for DOL funded grants and not a revision of the Joint
program because the participant has moved from the area as part of such a program or system (Youth guidance.
participants only). X X X X X X X X X X X X X
Record 06 if the participant, who was determine to be eligible, is later determined not a have met
eligibility criteria.
NOTE: This circumstance applies only to the VR program, in which participant eligibility is routinely
revisited during the participation period. For titles I, II, and III program eligibility is determined at the
time an individual becomes a participant.
Record 07 if the participant is a criminal offender in a correctional institution under section 225 of
WIOA.
Record 00 if the participant meets none of the above conditions.
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 10 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
924 TAA Application Date Record the date on which the individual first applied for Trade Act services/benefits under the • Cross-Match
applicable certification. • Designation on Eligibility form
X • TAA Application Form
• Electronic Records
925 Date of First TAA Benefit or Service Record the date of the first Trade funded benefit or service received after the participant was • Case notes
determined eligible to participate. • Cross-Match
X • Electronic Records
SECTION C - ONE STOP SERVICES AND ACTIVITIES
SECTION C.01 - GENERAL SERVICES OVERVIEW
1001 Date of First Basic Career Service Record the first date the participant received any staff-assisted basic services (includes any career • Case notes
(Staff-Assisted) service under WIOA section 134(c)(2)(A)(i)-(xi) that is not provided via self-service or information-only • Cross-Match
services and activities)". X X X X X • Electronic Records
Leave blank if the participant did not receive a staff-assisted basic career service.
1002 Most Recent Date Received Basic Career Services Record the most recent date a job seeker accessed self-services/information-only services or activities • Case notes
(Self-Service/Information-Only) during the reporting period, either a physical location or remotely via the use of electronic • Cross-Match
technologies. Self-Service does not uniformly apply to all virtually accessed services; For example, • Electronic Records
virtual accessed services that provide a level of support above independent job or information seeking
on the part of a reportable individual/participant would not qualify as self-service. Information-only
activities or services may be either self-service or staff assisted. X X X X X
Leave blank if the reportable individual/participant did not access a self-service/information-only basic
career service.
1003 Most Recent Date Received Basic Career Services Record the most recent date on which the participant received any basic career service (includes any • Case notes
(Staff-Assisted) career service under WIOA Section 134(c)(2)(A)(i)-(xi) that is not provided via self-service or • Cross-Match
information services and activities). • Electronic Records
Leave blank if the participant did not receive a basic career service with significant staff involvement. X X X X X
1004 Date of Most Recent Career Service Record the date on which career services (both basic and individualized) were last received (excluding • Case notes
(WIOA) self-services, information services or activities, or follow-up services). • Cross-Match
Leave blank if the participant did not receive career services. X X X X X X • Electronic Records
1005 Most Recent Date Received Staff-Assisted Services (DVOP specialist) Record the most recent date on which the participant received any career service provided by a DVOP • Case notes
specialist. • Cross-Match
Leave blank if the participant did not receive a service with significant staff involvement or this data X X X X X • Electronic Records
element does not apply to the participant.
1006 Date Referred to Department of Veterans Affairs Vocational Rehabilitation and Record the most recent date on which the participant was referred to the Department of Veterans • Case notes
Employment Program Affairs Vocational Rehabilitation and Employment Program. • Cross-Match
X X X X X
• Electronic Records
1007 Date of Most Recent Reportable Individual Contact Record the most recent date on which the job seeker had reportable individual level contact, including • Case notes
provision of identifying information or enrollment, with one or more applicable programs. • Cross-Match
X X X X X X X • Electronic Records
SECTION C.02 - BASIC CAREER SERVICES
1102 Most Recent Date Received Staff-Assisted Career Guidance Services Record the most recent date on which the participant received career guidance services with • Case notes
significant staff involvement. Career guidance services include the provision of information (Including • Cross-Match
information on local performance and eligible training providers), materials, suggestions, or advice • Electronic Records
intended to assist the job seeker in making occupation or career decisions. X
Leave blank if the participant did not receive a career guidance service.
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 11 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
1104 Most Recent Date Received Staff-Assisted Job Search Activities Record the most recent date that the participant was provided job search activities with significant • Case notes
staff involvement, and which are designed to help the participant plan and carry out a successful job • Cross-Match
hunting strategy. The services include resume preparation assistance, job search workshops, job • Electronic Records
finding clubs, and development of a job search plan.
"Resume Assistance" - Providing instructions on the content and format of resumes and cover letters
and providing assistance in the development and production of the same.
"Job Search Workshops" - An organized activity that provides instructions on resume writing,
application preparation, interviewing skills, and/or job lead development.
"Job Finding Clubs" - Have all the elements of a Job Search Workshop, plus a period of structured
application where participants attempt to obtain jobs.
"Job Search Planning" - Development of a plan (not necessarily a written plan) that includes the
necessary steps and timetables to achieve employment in specific occupational, industry, or X
geographic area.
Leave blank if the participant did not receive a job search activity with significant staff involvement.
Additional Note: This definition excludes participants who receive workforce information services or
attend a TAP employment workshop. Those services will be collected and reported separately.
1105 Most Recent Date Referred to Employment Indicate the most recent date that the participant received a referral to employment which included • Case notes
significant staff involvement. A referral to employment is (a) the act of bringing to the attention of an • Cross-Match
employer a job seeker or group of registered job seekers who are available for a job and (b) the record • Electronic Records
of such a referral. X
Leave blank if the participant did not receive a referral to employment.
1106 Most Recent Date Referred to Federal Training Record the most recent date that the participant was referred to a training program supported by the • Case notes
Federal Government, such as WIOA-funded projects, TAA, Adult Education, Vocational Rehabilitation • Cross-Match
and Job Corps. X • Electronic Records
Leave blank if the participant did not receive a referral to federal training.
1112 Most Recent Date Received Unemployment Insurance (UI) Claim Assistance Indicate the most recent date a job seeker was provided meaningful assistance in filing a UI claim. • Case notes
Leave blank if the participant did not receive unemployment insurance claim assistance. • Cross-Match
X • Electronic Records
1113 Most Recent Date Referred to Other Federal/State Assistance Record the most recent date a job seeker was referred to Other Federal/State Assistance. This may • Case notes
include Supplemental Nutrition Assistance Program (SNAP) benefits, Temporary Assistance for Needy • Cross-Match
Families (TANF), health insurance assistance, child support assistance, tax preparation support, and • Electronic Records
any other Federal or State assistance programs. X
Leave blank if the participant was not referred to Other Federal/State assistance.
SECTION C.03 - INDIVIDUALIZED CAREER SERVICES
1200 Date of First Individualized Career Service Record the first date the participant received any individualized career service on or after the date of • Case notes
participation. Individualized Career Services include development of an Individual Employment Plan, • Cross-Match
Pre-Vocational Services, provision of comprehensive skills and career assessments, internships or work • Electronic Records
experiences, financial literacy services, English as Second Language Services, or any other service that
comprises a significant amount of staff time with an individual participant as described in WIOA sec.
X X X X X
134(c)(2)(xii).
Leave blank if the participant did not receive any individualized career service or this data element
does not apply to the individual.
1201 Most Recent Record the most recent date on which the participant received individualized career services as • Case notes
Date Received Individualized Career Service described in WIOA sec. 134(c)(2)(xii). • Cross-Match
X X X X X
• Electronic Records
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 12 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
1202 Date Individual Employment Plan Created Record the date on which the participant's Individual Employment Plan (IEP) was created or otherwise • Cross-Match
established to identify the participant's employment goals, their appropriate achievement objectives, • Case notes
and the appropriate combination of services for the participant to achieve the employment goals. • Individual Employment Plan or Individual Service Strategy
Leave blank if an employment plan was not created for the participant, or if the individual is not a X X X X X X X • Electronic Records
participant.
1205 Type of Work Experience If the participant received work experience, record the appropriate code to indicate the type of work • Case notes
experience provided to the participant. • Signed Work Experience Agreement
Record 1 if the participant participated in summer employment or an internship during the summer • Electronic Records
months (WIOA Youth).
Record 2 if the participant participated in an internship or employment opportunity during the non-
summer months or if it extends beyond the summer months.
Record 3 if the participant participated in a pre-apprenticeship program.
Record 4 if the participant participated in job shadowing.
Record 5 if the participant participated in on-the-job training (WIOA Youth).
Record 6 if the participant participated in a transitional job, as defined in WIOA Section 134(d)(5).
Record 7 if the participant participated in another type of work experience not covered in 1 through 5.
X X X X X X X X
Record 0 if the participant did not participate in a work experience.
Leave blank if this data element does not apply to the participant.
NOTE: Code Value 6 should only be selected when other work experience opportunities are provided
that are not captured elsewhere. This code value is also for use with Adult, Dislocated Worker, and
Dislocated Worker Grants programs only.
NOTE: If employment opportunities not limited to summer months are part of a pre-apprenticeship
program, or if on-the-job training for WIOA Youth is part of a pre-apprenticeship program, choose
Code 3 for pre-apprenticeship.
1206 Date Received Financial Literacy Services Record the date, at any time during participation in the program, that the participant received any • Activity sheets
financial literacy services. They may include services that help with creating budgets, initiate checking • Sign-in sheets
and savings accounts at banks, applying for and managing loans and credit cards, learning about credit • Attendance record
reports and credit scores, and identifies identity theft. X X X X X X • Vendor contract
Leave blank if this data element does not apply to the participant. • Case notes
• Electronic Records
1211 Transitional Jobs Record 1 if the participant received work experience at a transitional job as described in WIOA Section • Electronic Records
134(d)(5). • Case notes
Record 0 if the participant did not receive transitional jobs training as described above. X X X • Signed Transitional Job Agreement
SECTION C.04 - TRAINING SERVICES
1300 Received Training Record 1 if the participant received training services as defined by program specific guidance. • Cross-Match
(WIOA) Record 0 if the participant did not receive training services. • Vendor/Training Provider Records
• Signed Training Contract
X X X X X X X X X X
• Individual Training Account
• Electronic Records
1301 Eligible Training Provider - Name - Training Service #1 Enter the name of the eligible training provider where the participant received training. • Vendor Training Records
(WIOA) • Receipts
Leave blank if this data element does apply to the participant. • Cross-Match
X X X • Attendance Sheets or Records
• Signed Training Contract
• Individual Training Account
1302 Date Entered Training #1 Record the date on which the participant's first training service actually began. • Individual Training Account
(WIOA) Leave blank if the participant did not receive a first training service or this data element does not apply • Vendor Training Records
to the participant. • Electronic Records
X X X X X X X X X X
• Attendance Sheets or Records
• Case notes
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 13 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
1303* Type of Training Service #1 Use the appropriate code to indicate the type of approved training being provided to the participant. • Copy of enrollment record This is a Joint Element with the Department of Education as
(WIOA) NOTE: If OJT or Skill Upgrading is being provided as part of a Registered Apprenticeship program, • Case notes outlined in TEGL 7-18:
choose Code 09. • Cross-Match between dates of service and vendor training information • Copy of enrollment record
NOTE: Code 06 should only be utilized when other codes are clearly not appropriate. • Vendor training documentation • File documentation with notes from program staff
Record 00 if the participant did not receive a training service. • Electronic Records • Cross-Match between dates of service and vendor training
Leave blank if this data element does not apply to the participant. • Individual Training Account information
• Attendance records • Vendor training documentation
X X X X X X X X X X X X
• Electronic Records
• Individual Training Account
• Attendance records
The source documentation TEGL 23-19, Change 2 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
1306 Occupational Skills Training Code #1 Enter the 8 digit O*NET SOC 2019 taxonomy occupational code (database version 25.1 or later) that • Cross-Match Grantees funded under the National Apprenticeship Act, may
matches the training participant's employment goal. • Case notes also include ETA 671 or the SAA equivalent; printout from the
• Signed Individual Employment Plan or Training Plan RAPIDS AI (Apprentice Information) Demographic Portal; or page
Note: If all 8 digits of the O*NET occupational code are not collected, record at least the first 6 digits. X X X X X X X X X • Signed Training Contract 1 of the relevant Appendix A providing the OST code
• Individual Training Account
1307 Training Completed #1 Record 1 if the participant completed approved training. • Cross-Match
Record 0 if the participant did not complete training (withdrew). • Vendor Training Records
Leave blank if the participant did not receive a first training service or this data element does not apply • Attendance Sheets or Records
to the participant. X X X X X X X X X X • Case notes
• Electronic Record
• Individual Training Account
1308 Date Completed, or Withdrew from, Training #1 Record the date when the participant completed training or withdrew permanently from training. If • Cross-Match
multiple training services were received, record the most recent date on which the participant • Vendor Training Records
completed training. • Attendance Sheets or Records
Leave blank if the participant did not receive a first training service or this data element does not apply X X X X X X X X X X • Case notes
to the participant. • Electronic Record
1309 Date Entered Training #2 Record the date on which the participant's second training service actually began. • Individual Training Account
Leave blank if the participant did not receive a second training service or this data element does not • Vendor Training Records
apply to the participant. • Electronic Record
X X X X X X X X X • Attendance Sheets or Records
• Case notes
1310* Type of Training Service #2 If the participant received a second type of training, record the appropriate code to indicate the type • Copy of enrollment record This is a Joint Element with the Department of Education as
(WIOA) of approved training being provided to the participant. • Case notes outlined in TEGL 7-18:
NOTE: If OJT or Skill Upgrading is being provided as part of a Registered Apprenticeship program, • Cross-Match between dates of service and vendor training information • Copy of enrollment record
choose Code 09. • Vendor training documentation • File documentation with notes from program staff
NOTE: Code 06 should only be instances when other codes are clearly not appropriate. • Electronic Records • Cross-Match between dates of service and vendor training
Record 00 if the participant did not receive a second training service. • Individual Training Account information
Leave blank if this data element does not apply to the participant. • Attendance records • Vendor training documentation
X X X X X X X X X X X • Electronic Records
• Individual Training Account
• Attendance records
The source documentation TEGL 23-19, Change 2 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
1311 Occupational Skills Training Code #2 Enter the 8 digit O*NET SOC 2019 taxonomy occupational code (database version 25.1 or later) that • Cross-Match
matches the training participant's employment goal. • Case notes
• Signed Individual Employment Plan or Training Plan
Note: If all 8 digits of the O*NET occupational code are not collected, record at least the first 6 digits. X X X X X X • Signed Training Contract
• Individual Training Account
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 14 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
1312 Training Completed #2 Record 1 if the participant completed approved training. • Cross-Match
Record 0 if the participant did not complete training (withdrew). • Vendor Training Records
Leave blank if the participant did not receive a second training service or this data element does not • Attendance Sheets or Records
apply to the participant. X X X X X X X • Case notes
• Electronic Record
• Individual Training Account
1313 Date Completed, or Withdrew from, Training #2 Record the date when the participant completed training or withdrew permanently from training. If •Cross-Match
multiple training services were received, record the most recent date on which the participant • Vendor Training Records
completed training. • Attendance Sheets or Records
Leave blank if the participant did not receive a second training service or this data element does not X X X X X X X X X • Case notes
apply to the participant. • Electronic Record
• Individual Training Account
1314 Date Entered Training #3 Record the date on which the participant's third training service actually began. If the participant • Individual Training Account
received more than 3 training services, record the date on which the participant actually began the last • Vendor Training Records
(or most recent) training service. • Electronic Record
X X X X X X X X X
Leave blank if the participant did not receive a third training service or this data element does not • Attendance Sheets or Records
apply to the participant. • Case notes
1315* Type of Training Service #3 If the participant received a third type of training, record the appropriate code to indicate the type of • Copy of enrollment record This is a Joint Element with the Department of Education as
(WIOA) approved training being provided to the participant. • Case notes outlined in TEGL 7-18:
NOTE: If OJT or Skill Upgrading is being provided as part of a Registered Apprenticeship program, • Cross-Match between dates of service and vendor training information • Copy of enrollment record
choose Code 09. • Vendor training documentation • File documentation with notes from program staff
NOTE: Code 06 should only be utilized when other codes are clearly not appropriate. • Electronic Records • Cross-Match between dates of service and vendor training
Record 00 if the participant did not receive a third service. • Individual Training Account information
Leave blank if this data element does not apply to the participant. • Attendance records • Vendor training documentation
X X X X X X X X X X X
Additional Note: If the participant receives more than three training services, record the last (or most • Electronic Records
recent) training services received by the participant in this field. • Individual Training Account
• Attendance records
The source documentation TEGL 23-19, Change 2 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
1316 Occupational Skills Training Code #3 Enter the 8 digit O*NET SOC 2019 taxonomy occupational code (database version 25.1 or later) that • Cross-Match
matches the training participant's employment goal. • Case notes
• Signed Individual Employment Plan or Training Plan
Note: If all 8 digits of the O*NET occupational code are not collected, record at least the first 6 digits. • Signed Training Contract
• Individual Training Account
X X X X X X
1317 Training Completed #3 Record 1 if the participant completed approved training. •Cross-Match
Record 0 if the participant did not complete training (withdrew). • Vendor Training Records
Leave blank if the participant did not receive a third training service or this data element does not • Attendance Sheets or Records
apply to the participant. X X X X X X X X • Case notes
• Electronic Records
• Individual Training Account
1318 Date Completed, or Withdrew from, Training #3 Record the date when the participant completed training or withdrew permanently from training. If •Cross-Match
multiple training services were received, record the most recent date on which the participant • Vendor Training Records
completed training. • Attendance Sheets or Records
Leave blank if the participant did not receive a third training service or this data element does not X X X X X X X X X • Case notes
apply to the participant. • Electronic Records
• Individual Training Account
1319 Established Individual Training Account (ITA) Record 1 if any of the individual's services were purchased utilizing an Individual Training Account • Cross-Match
funded by WIOA Title I. This information can be updated anytime during participation. • Case notes
Record 0 if the individual does not meet the condition described above. • Individual Training Account Approval, Allocation or Activation Records
Leave blank if this data element does not apply to the participant. X X X X
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 15 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
1321 Waiver from Training Requirement Use the appropriate code to indicate the reason for which a waiver from the training requirements was • Waiver Documentation in Case File (that includes initial approval and renewals
issued to the participant. at 30 day intervals)
Record 0 if the participant did not receive a training waiver. X • Cross-Match with State UI Records of TRA Checks
Leave blank if this data element does not apply to the participant. • Verification Form from UI or Employment Counselor
1322 Date of Most Recent Case Management and Reemployment Service Record the date on which the participant received his or her most recent Case Management and • Cross-Match
Reemployment Service. • Case notes
Leave blank if this does not apply to the participant. X
1323 Date Waiver From Training Requirement Issued Record the date on which the participant received his or her most recent waiver from training. • Waiver Documentation in Case File
Leave blank if this does not apply to the participant. • Cross-Match with State UI Database
X • Verification Form from UI or Employment Counselor
1332* Participated in Postsecondary Education During Program Participation Record 1 if the participant was in a postsecondary education program that leads to a credential or • Data match with postsecondary data system This is a Joint Element with the Department of Education as
(WIOA) degree from an accredited postsecondary education institution at any point during program • Copy of enrollment record outlined in TEGL 7-18:
participation • Case notes • Data match with postsecondary data system
Record 0 if the participant was not in a postsecondary education program that leads to a credential or • School records or verification of enrollment • Copy of enrollment record
degree from an accredited postsecondary education institution during program participation, which • Transcript or report card • File documentation with notes from program staff
includes if the participant was enrolled in a postsecondary education program that does not lead to a • School records
credential or degree from an accredited postsecondary education institution at any point during • Transcript or report card
program participation. The source documentation TEGL 23-19, Change 1 is a
X X X X X X X X X X X clarification for DOL funded grants and not a revision of the Joint
Leave blank if the participant was not in a postsecondary education program, as defined in program guidance.
specific guidance.
Note: This data element relates to the credential indicator denominator and those who are recorded
as 1 are included in the credential rate denominator. This element is a subset of PIRL 1811. Do not
record 1 if the participant was first enrolled in postsecondary education after exiting the program.
SECTION C.05 - YOUTH PROGRAM SERVICES/ELEMENTS (Not Captured Elsewhere)
1401* Enrolled in Secondary Education Program Record 1 if the participant was enrolled in a Secondary Education Program at or above the 9th Grade • Copy of enrollment record This is a Joint Element with the Department of Education as
(WIOA) level. A Secondary Education program includes both secondary school and enrollment in a program of • Case notes outlined in TEGL 7-18:
study with instruction designed to lead to a high school equivalent credential. Examples may include • School records or verification of enrollment • Copy of enrollment record
adult high school credit programs and programs designed to prepare participants to pass recognized • Transcript or report card • File documentation with notes from program staff
high school equivalency exams such as the GED, HiSET, or TASC. Programs of study designed to teach • Data match to State K-12 data system • School records
English proficiency skills or literacy skills below the 9th grade equivalent are not considered Secondary • Transcript or report card
Education Programs. States may use this coding value if the participant was either already enrolled in • Data match to State K-12 data system
X X X X X X X X X X X
education or training at the time of application to the program OR became enrolled in an education or The source documentation TEGL 23-19, Change 2 is a
training program at or above the 9th Grade level at any point while participating in the program. clarification for DOL funded grants and not a revision of the Joint
Record 0 if the participant was not enrolled in a secondary education program at or above the 9th guidance.
grade level.
1402 Most Recent Date Received Educational Achievement Services Record the most recent date on which the participant received an educational achievement service. • Activity sheets
Educational achievement services include, but are not limited to tutoring, study skills training, • Sign-in sheets
instruction, and evidence-based dropout prevention and recovery strategies that lead to completion of • Attendance record
the requirements for a secondary school diploma or its recognized equivalent (including a recognized • Vendor contract
certificate of attendance or similar document for individuals with disabilities) or for a recognized • Electronic Records
X X
postsecondary credential. • Case notes
Leave blank if the participant did not receive educational achievement services or this data element • Cross-Match
does not apply to the individual.
1403 Most Recent Date Received Alternative Secondary School Services Record the most recent date on which the participant received alternative secondary school services, • Cross-Match
or dropout recovery services, as appropriate. • Activity sheets
Leave blank if the participant did not receive alternative secondary school services or dropout recovery • Sign-in sheets
services. • Attendance record
X X
• Vendor contract
• Electronic Records
• Case notes
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 16 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
1405 Most Recent Date Received Work Experience Opportunities Record the most recent date on which the youth participant received work experience opportunities • Cross-Match
that have as a component academic and occupational education. Work experiences are a planned, • Activity sheets
structured learning experience that takes place in a workplace for a limited period of time. Work • Sign-in sheets
experiences include: summer employment opportunities and other employment opportunities • Attendance record
available throughout the school year; pre-apprenticeship programs; internships and job shadowing; • Vendor contract
and on-the-job training opportunities. X X • Electronic Records
Leave blank if the participant did not receive work experience opportunities or this data element does • Case notes
not apply to the participant.
1406* Date Enrolled in Post Exit Education or Training Program Record the first date after exit that the participant enrolled in or attended an education or training • Case notes This is a Joint Element with the Department of Education as
Leading to a Recognized Postsecondary Credential program that leads to a recognized postsecondary credential after program exit. • School records or verification of enrollment outlined in TEGL 7-18:
(WIOA) • Transcript or report card • Copy of enrollment record
NOTE: This element only applies to participants who exited secondary education and obtained a • Cross-Match • File documentation with notes from program staff
secondary school diploma or its equivalency per Sec 116(b)(2)(A)(iii). This data element applies to the • Follow-up survey from program participants • School records
Credential Rate indicator. X X X X X X X X X • Transcript or report card
• Data match with postsecondary data system
The source documentation TEGL 23-19, Change 1 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
1407 Most Recent Date Received Education Offered Concurrently with Workforce Record the most recent date on which the participant received education offered concurrently with • Cross-Match
Preparation and in in the same context as workforce preparation activities and training for a specific occupation or • Activity sheets
occupational cluster. • Sign-in sheets
Leave blank if the participant did not receive education offered concurrently with workforce • Attendance record
X X
preparation. • Vendor contract
• Electronic Records
• Case notes
1408 Most Recent Date Received Leadership Development Opportunities Record the most recent date on which the participant received services that include, but are not • Cross-Match
limited to, opportunities that may include community service and peer-centered activities encouraging • Activity sheets
responsibility and other positive social and civic behaviors, as appropriate. • Sign-in sheets
Leave blank if the participant did not receive a leadership development service or this data element • Attendance record
does not apply to the participant. X X • Vendor contract
• Electronic Records
• Case notes
1409 Most Recent Date Received Supportive Services Record the most recent date on which the participant received a supportive service (WIOA section • Cross-Match
134(d)(2)) which include, but are not limited to, assistance with transportation, child care, dependent • Activity sheets
care, and housing that are necessary to enable the participant to participate in programs which • Sign-in sheets
provide career and training services as defined in WIOA sec. 134(c)(2) and 134(c)(3). Support services • Attendance record
for youth participants include; (a) linkages to community services; (b) assistance with transportation; • Vendor contract
(c) assistance with child care and dependent care; (d) assistance with housing; (e) needs-related • Electronic Records
payments; (f) assistance with educational testing; (g) reasonable accommodations for youth with • Case notes
disabilities; (h) referrals to healthcare; (i) assistance with uniforms or other appropriate work attire
and work-related tools, including such items as eye glasses and protective eye gear; (j) assistance with X X X X X X
books, fees, school supplies, and other necessary items for students enrolled in postsecondary
education classes; and (k) payments and fees for employment and training-related applications, tests,
and certifications.
Leave blank if the participant did not receive supportive services or this data element does not apply to
the participant.
1410 Most Recent Date Received Adult Mentoring Services Record the most recent date on which the participant received adult mentoring services. Adult • Cross-Match
mentoring services may last for at least twelve (12) months and may occur both during and after • Activity sheets
program participation. • Sign-in sheets
Leave blank if the participant did not receive adult mentoring services or this data element does not • Attendance record
X X
apply to the participant. • Vendor contract
• Electronic Records
• Case notes
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 17 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
1411 Most Recent Date Received Comprehensive Guidance/ Record the most recent date on which the participant received comprehensive guidance and • Cross-Match
Counseling Services counseling services, which may include drug and alcohol abuse counseling. • Activity sheets
Leave blank if the participant did not receive comprehensive guidance/counseling services or this data • Sign-in sheets
element does not apply to the participant. • Attendance record
X X
• Vendor contract
• Electronic Records
• Case notes
1412 Most Recent Date Received Youth Follow-up Services Record the most recent date on which the youth participant received follow-up services after exiting • Cross-Match
the program. Follow-up services for youth participants are described as: (a) Follow-up services are • Activity sheets
critical services provided following a youth’s exit from the program to help ensure the youth is • Sign-in sheets
successful in employment and/or postsecondary education and training. Follow-up services may • Attendance record
include regular contact with a youth participant's employer, including assistance in addressing work- • Vendor contract
related problems that arise. (b) Follow-up services for youth may also include the following program • Electronic Records
elements: (1) Supportive services; (2) Adult mentoring; (3) Financial literacy education; (4) Services that • Case notes
provide labor market and employment information about in-demand industry sectors or occupations
available in the local area, such as career awareness, career counseling, and career exploration
services; and (5) Activities that help youth prepare for and transition to postsecondary education and
X X
training. (c) All youth participants must be offered the opportunity to receive follow-up services that
align with their Individual Service Strategies. Furthermore, follow-up services must be provided to all
participants for a minimum of 12 months unless the participant declines to receive follow-up services
or the participant cannot be located or contacted.
Leave blank if the participant did not receive follow-up services or if this data element does not apply
to the participant.
1413 Most Recent Date Youth Received Entrepreneurial Skills Training Record the most recent date on which the participant participated in entrepreneurial skills training. • Cross-Match
Leave blank if the participant did not participate in entrepreneurial skills training. • Activity sheets
• Sign-in sheets
• Attendance record
X X • Vendor contract
• Electronic Records
• Case notes
1414 Most Recent Date Youth Received Services that provide labor market Record the most recent date on which the participant participated in services that provide labor • Cross-Match
information and employment information market and employment information about in-demand industry sectors or occupations available in the • Activity sheets
local area, such as career awareness, career counseling, and career exploration services. • Sign-in sheets
Leave blank if the participant did not participate in these services. • Attendance record
X X
• Vendor contract
• Electronic Records
• Case notes
1415 Most Recent Date Youth Received Postsecondary transition and preparatory Record the most recent date on which a youth participant received activities that helped them to • Cross-Match
activities prepare for and transition to postsecondary education and training. • Activity sheets
Leave blank if the participant did not participate in activities that helped them to prepare for and • Sign-in sheets
transition to postsecondary education and training. • Attendance record
X X
• Vendor contract
• Electronic Records
• Case notes
SECTION C.06 - OTHER RELATED ASSISTANCE AND SUPPORT SERVICES FOR NON-YOUTH CUSTOMERS
1500 Received Record 1 if the participant received needs related payments (WIOA section 134(d)(3)) for the purpose • Cross-Match
Needs-Related Payments of enabling the participant to participate in approved training funded under WIOA Title IB. • Activity sheets
Record 0 if the participant did not receive any needs-related payments as described above. • Sign-in sheets
Leave blank if this data element does not apply to the participant. • Attendance record
X X X X X X
• Vendor contract
• Electronic Records
• Case notes
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 18 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
1511 Date Received First Basic TRA payment Record the date on which the participant received their first Basic TRA payment. • Cross-Match
Leave blank if the participant did not receive a Basic TRA Payment, or if the individual is not a TAA • Request for allowance
participant. X • Electronic Records
1526 Date Received First Completion TRA Payment Record the date on which the participant received their first Completion TRA payment. • Cross-Match
Leave blank if the participant did not receive a Remedial/Prerequisite TRA Payment, or if the individual • Request for allowance
is not a TAA participant. X • Electronic Records
1534 Date Received First A/RTAA Payment Record the date on which the participant received their first Alternative/Reemployment Trade • Cross-Match
Adjustment Assistance (A/RTAA) payment. • Request for allowance
Leave blank if the individual is not a TAA participant. X • Electronic Records
1535 Number of A/RTAA Payments Current Quarter Record the number of A/RTAA payments paid to the participant in the current report quarter. • Cross-Match
"0" if this data element does not apply to the participant • Request for allowance
Leave blank if the individual is not a TAA participant X • Electronic Records
SECTION D - PROGRAM OUTCOMES INFORMATION
SECTION D.01 - EMPLOYMENT AND JOB RETENTION DATA
1600* Employed in 1st Quarter After Exit Quarter Record 1 if the participant is in unsubsidized employment (not including Registered Apprenticeship, or • UI wage data match/administrative wage match, such as the National This is a Joint Element with the Department of Education as
(WIOA) the military.) Directory of New Hires outlined in TEGL 7-18:
Record 2 if the participant is in a Registered Apprenticeship. • Follow-up survey from program participants • UI wage data match
Record 3 if the participant is in the military. • Pay check stubs, tax records, W2 form • Follow-up survey from program participants
Record 0 if the participant was not employed in the first quarter after the quarter of exit. • Quarterly tax payment forms, such as a IRS form 941 • Pay check stubs, tax records, W2 form
Record 9 if the participant has exited but employment information is not yet available. • Document from employer on company letterhead attesting to an individual’s • Wage record match
employment status and earnings • Quarterly tax payment forms, such as an IRS form 941
• Self-employment worksheets signed and attested to by program participants • Document from employer on company letterhead attesting to
• Detailed case notes verified by employer and signed by the counselor an individual’s employment status and earnings
X X X X X X X X X X X
• Self-employment worksheets signed and attested to by
program participants
• Detailed case notes verified by employer and signed by the
counselor
The source documentation TEGL 23-19, Change 2 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
1601* Type of Employment Match 1st Use the appropriate code to identify the method used in determining the participant's employment Consistent with TEGL 26-16: This is a Joint Element with the Department of Education as
Quarter After Exit Quarter status in the first quarter following the quarter of exit. Wage records will be the primary data source • Cross-Match with State and Out-of-State UI Quarterly Wage Records outlined in TEGL 7-18:
(WIOA) for tracking employment in the first quarter after the exit quarter. If the participant is not found in (intrastate and interstate) • UI wage data match
wage records, grantees may then use supplemental data sources. If the participant is found in more • Federal Government Employment Records (such as military employment, • Follow-up survey from program participants
than one source of employment using wage records, record the data source for which the participant's Department of Defense, Office of Personnel Management, and US Postal • Pay check stubs, tax records, W2 form
earnings are greatest. Service) • Wage record match
Record 0 if the participant was not employed in the first quarter after the quarter of exit. • Cross-Match with Federal Administrative Wage Record Databases (such as the • Quarterly tax payment forms, such as an IRS form 941
National Directory of New Hires) • Document from employer on company letterhead attesting to
• State New Hires Registry an individual’s
• Signed Follow-up Survey Response from Program Participants employment status and earnings
• Copy of Pay Check Stubs, Payroll Slip, or Leave and Earnings Statements • Self-employment worksheets signed and attested to by
X X X X X X X X X X (minimum of two per TEGL 26-16) program participants
• Income Tax Records, W-2 Form, or Other Records from the State Department • Detailed case notes verified by employer and signed by the
of Revenue or Taxation counselor
• Railroad Retirement System The source documentation TEGL 23-19, Change 2 is a
• Quarterly Tax Payment Forms (such as IRS Form 941) clarification for DOL funded grants and not a revision of the Joint
• A Signed Letter from an Employer on Company Letterhead (attesting to an guidance.
individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed and Attested to by
Program Participants
• Cross-Match with Partner Program Administrative Databases (such as TANF,
SNAP or other public assistance programs)
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 19 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
1602* Employed in 2nd Quarter After Exit Quarter Record 1 if the participant is in unsubsidized employment (not including Registered Apprenticeship, or • UI wage data match/administrative wage match, such as the National This is a Joint Element with the Department of Education as
(WIOA) the military.) Directory of New Hires outlined in TEGL 7-18:
Record 2 if the participant is in a Registered Apprenticeship. • Follow-up survey from program participants • UI wage data match
Record 3 if the participant is in the military. • Pay check stubs, tax records, W2 form • Follow-up survey from program participants
Record 0 if the participant was not employed in the second quarter after the quarter of exit. • Quarterly tax payment forms, such as a IRS form 941 • Pay check stubs, tax records, W2 form
Record 9 if the participant has exited but employment information is not yet available. • Document from employer on company letterhead attesting to an individual’s • Wage record match
employment status and earnings • Quarterly tax payment forms, such as an IRS form 941
• Self-employment worksheets signed and attested to by program participants • Document from employer on company letterhead attesting to
X X X X X X X X X X X X X X • Detailed case notes verified by employer and signed by the counselor an individual’s employment status and earnings
• Self-employment worksheets signed and attested to by
program participants
• Detailed case notes verified by employer and signed by the
counselor
The source documentation TEGL 23-19, Change 2 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
1603 Type of Employment Match 2nd Use the appropriate code to identify the method used in determining the participant's employment Consistent with TEGL 26-16:
Quarter After Exit Quarter status in the second quarter following the quarter of exit. Wage records will be the primary data • Cross-Match with State and Out-of-State UI Quarterly Wage Records
(WIOA) source for tracking employment in the second quarter after the exit quarter. If the participant is not (intrastate and interstate)
found in wage records, grantees may then use supplemental data sources. If the participant is found • Federal Government Employment Records (such as military employment,
in more than one source of employment using wage records, record the data source for which the Department of Defense, Office of Personnel Management, and US Postal
participant's earnings are greatest. Service)
Record 0 if the participant was not employed in the second quarter after the quarter of exit. • Cross-Match with Federal Administrative Wage Record Databases (such as the
National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and Earnings Statements
X X X X X X X X X X X X (minimum of two per TEGL 26-16)
• Income Tax Records, W-2 Form, or Other Records from the State Department
of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• A Signed Letter from an Employer on Company Letterhead (attesting to an
individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed and Attested to by
Program Participants
• Cross-Match with Partner Program Administrative Databases (such as TANF,
SNAP or other public assistance programs)
1604 Employed in 3rd Quarter After Exit Quarter Record 1 if the participant is in unsubsidized employment (not including Registered Apprenticeship, or • UI wage data match/administrative wage match, such as the National This is a Joint Element with the Department of Education as
(WIOA) the military). Directory of New Hires outlined in TEGL 7-18:
Record 2 if the participant is in a Registered Apprenticeship. • Follow-up survey from program participants • UI wage data match
Record 3 if the participant is in the military. • Pay check stubs, tax records, W2 form • Follow-up survey from program participants
Record 0 if the participant was not employed in the third quarter after the quarter of exit. • Quarterly tax payment forms, such as a IRS form 941 • Pay check stubs, tax records, W2 form
Record 9 if the participant has exited but employment information is not yet available. • Document from employer on company letterhead attesting to an individual’s • Wage record match
employment status and earnings • Quarterly tax payment forms, such as an IRS form 941
• Self-employment worksheets signed and attested to by program participants • Document from employer on company letterhead attesting to
• Detailed case notes verified by employer and signed by the counselor an individual’s employment status and earnings
X X X X X X X X X X X • Self-employment worksheets signed and attested to by
program participants
• Detailed case notes verified by employer and signed by the
counselor
The source documentation TEGL 23-19, Change 2 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 20 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
1605 Type of Employment Match 3rd Quarter After Exit Quarter Use the appropriate code to identify the method used in determining the participant's employment Consistent with TEGL 26-16:
(WIOA) status in the third quarter following the quarter of exit. Wage records will be the primary data source • Cross-Match with State and Out-of-State UI Quarterly Wage Records
for tracking employment in the third quarter after the exit quarter. If the participant is not found in the (intrastate and interstate)
wage records, grantees may then use supplemental data sources. If the participant is found in more • Federal Government Employment Records (such as military employment,
than one source of employment using wage records, record the data source for which the participant's Department of Defense, Office of Personnel Management, and US Postal
earnings are greatest. Service)
Record 0 if the participant was not employed in the third quarter after the quarter of exit. • Cross-Match with Federal Administrative Wage Record Databases (such as the
National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and Earnings Statements
X X X X X X X X X X (minimum of two per TEGL 26-16)
• Income Tax Records, W-2 Form, or Other Records from the State Department
of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• A Signed Letter from an Employer on Company Letterhead (attesting to an
individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed and Attested to by
Program Participants
• Cross-Match with Partner Program Administrative Databases (such as TANF,
SNAP or other public assistance programs)
1606* Employed in 4th Quarter After Exit Quarter Record 1 if the participant is in unsubsidized employment (not including Registered Apprenticeship, or • UI wage data match/administrative wage match such as the National Directory This is a Joint Element with the Department of Education as
(WIOA) the military.) of New Hires outlined in TEGL 7-18:
Record 2 if the participant is in a Registered Apprenticeship. • Follow-up survey from program participants • UI wage data match
Record 3 if the participant is in the military. • Pay check stubs, tax records, W2 form • Follow-up survey from program participants
Record 0 if the participant was not employed in the fourth quarter after the quarter of exit. • Quarterly tax payment forms, such as a IRS form 941 • Pay check stubs, tax records, W2 form
Record 9 if the participant has exited but employment information is not yet available. • Document from employer on company letterhead attesting to an individual’s • Wage record match
employment status and earnings • Quarterly tax payment forms, such as an IRS form 941
• Self-employment worksheets signed and attested to by program participants • Document from employer on company letterhead attesting to
• Detailed Case notes verified by employer and signed by the counselor an individual’s employment status and earnings
X X X X X X X X X X X X X X • Self-employment worksheets signed and attested to by
program participants
• Detailed case notes verified by employer and signed by the
counselor
The source documentation TEGL 23-19, Change 2 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
1607 Type of Employment Match 4th Quarter After Exit Quarter Use the appropriate code to identify the method used in determining the participant's employment Consistent with TEGL 26-16:
(WIOA) status in the fourth quarter following the quarter of exit. Wage records will be the primary data source • Cross-Match with State and Out-of-State UI Quarterly Wage Records
for tracking employment in the fourth quarter after the exit quarter. If the participant is not found in (intrastate and interstate)
the wage records, grantees may then use supplemental data sources. If the participant is found in • Federal Government Employment Records (such as military employment,
more than one source of employment using wage records, record the data source for which the Department of Defense, Office of Personnel Management, and US Postal
participant's earnings are greatest. Service)
Record 0 if the participant was not employed in the fourth quarter after the quarter of exit. • Cross-Match with Federal Administrative Wage Record Databases (such as the
National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and Earnings Statements
X X X X X X X X X X X X (minimum of two per TEGL 26-16)
• Income Tax Records, W-2 Form, or Other Records from the State Department
of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• A Signed Letter from an Employer on Company Letterhead (attesting to an
individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed and Attested to by
Program Participants
• Cross-Match with Partner Program Administrative Databases (such as TANF,
SNAP or other public assistance programs)
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 21 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
1608 Employment Related to Training Record 1 if the participant received training services and obtained employment directly related to the • UI Wage Records
(2nd Quarter After Exit) training services received. • Supplemental data sources defined by TEGL 26-16 follow up services
(WIOA) Record 0 if the participant received training services and obtained employment, but the employment • Surveys
was not directly related to the training services received. • Record sharing and/or automated record matching with other federal
Record 9 if the participant received training services and obtained employment, but it is unknown if X X X X X X X employment and administrative databases
the employment was directly related to the training services received. • Other out of state federal wage record systems
Leave blank if the participant did not receive training or has not exited or the employment information • Case notes
is not yet available.
1610 Occupational Code Record the 8-digit occupational code that best describes the participant's employment using the O*Net • UI Wage Records
(if available) Version 4.0 (or later versions) classification system. This information can be based on any job held • Supplemental data sources defined by TEGL 26-16 follow up services
after exit from the program. • Surveys
Leave blank if occupational code is not available or not known, or the data element does not apply. • Record sharing and/or automated record matching with other federal
Additional Notes: This information can be based on any job held after exit and only applies to adults, employment and administrative databases
dislocated workers and youth who entered employment in the quarter after the exit quarter. If all 8 X X X X X • Other out of state federal wage record systems
digits of the occupational skills code are not collected, record as many digits as are available. If the • Case notes
individual had multiple jobs, use the occupational code for the most recent job held.
1611 Entered Non-Traditional Employment Record 1 if the participant's employment is in an occupation or field of work for which individuals of • UI Wage Records
the participant's gender comprise less than 25% of the individuals employed in such occupation or • Supplemental data sources defined by TEGL 26-16 follow up services
field of work. Non-traditional employment can be based on either local or national data, and both • Surveys
males and females can be in non-traditional employment. This information can be based on any job • Record sharing and/or automated record matching with other federal
held after exit and only applies to adults, dislocated workers and youth who entered employment in employment and administrative databases
the second quarter after the exit quarter. X X X • Other out of state federal wage record systems
Record 0 if the participant does not meet the condition described above. • Case notes
Record 9 if not known.
1612 Occupational Code of Employment 2nd Quarter After Exit Quarter Record the 8-digit occupational code that best describes the participant's employment using the O*Net • UI Wage Records
(If available) Version 4 0 (or later versions) classification system. • Supplemental data sources defined by TEGL 26-16 follow up services
• Surveys
• Record sharing and/or automated record matching with other federal
X X X X employment and administrative databases
• Other out of state federal wage record systems
• Case notes
1613 Occupational Code of Employment 4th Quarter After Exit Quarter Record the 8-digit occupational code that best describes the participant's employment using the O*Net • UI Wage Records
(If available) Version 4 0 (or later versions) classification system. • Supplemental data sources defined by TEGL 26-16 follow up services
• Surveys
• Record sharing and/or automated record matching with other federal
X X X X employment and administrative databases
• Other out of state federal wage record systems
• Case notes
1614 Industry Code of Employment 1st Quarter After Exit Quarter Record the 4 to 6-digit industry code that best describes the participant's employment using the North • UI Wage Records
American Industrial Classification System (NAICS). If more than one NAICS is reported, then the NAICS • Supplemental data sources defined by TEGL 26-16 follow up services
associated with the highest gross wage should be reported. • Surveys
Enter 999999 if 'Wages 1st Quarter After the Exit Quarter exist and NAICS Code is not known. • Record sharing and/or automated record matching with other federal
Leave blank if this data element does not apply to the person or wages are not yet available. X X X X X employment and administrative databases
• Other out of state federal wage record systems
• Case notes
1615 Industry Code of Employment 2nd Quarter After Exit Quarter Record the 4 to 6-digit industry code that best describes the participant's employment using the North • UI Wage Records
American Industrial Classification System (NAICS). If more than one NAICS is reported, then the NAICS • Supplemental data sources defined by TEGL 26-16 follow up services
associated with the highest gross wage should be reported. • Surveys
Enter 999999 if 'Wages 2nd Quarter After the Exit Quarter exist and NAICS Code is not known. • Record sharing and/or automated record matching with other federal
Leave blank if this data element does not apply to the person or wages are not yet available. X X X X X employment and administrative databases
• Other out of state federal wage record systems
• Case notes
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 22 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
1616 Industry Code of Employment 3rd Quarter After Exit Quarter Record the 4 to 6-digit industry code that best describes the participant's employment using the North • UI Wage Records
American Industrial Classification System (NAICS). If more than one NAICS is reported, then the NAICS • Supplemental data sources defined by TEGL 26-16 follow up services
associated with the highest gross wage should be reported. • Surveys
Enter 999999 if 'Wages 3rd Quarter After the Exit Quarter exist and NAICS Code is not known. • Record sharing and/or automated record matching with other federal
Leave blank if this data element does not apply to the person or wages are not yet available X X X X X employment and administrative databases
• Other out of state federal wage record systems
• Case notes
1617 Industry Code of Employment 4th Quarter After Exit Quarter Record the 4 to 6-digit industry code that best describes the participant's employment using the North • UI Wage Records
American Industrial Classification System (NAICS). If more than one NAICS is reported, then the NAICS • Supplemental data sources defined by TEGL 26-16 follow up services
associated with the highest gross wage should be reported. • Surveys
Enter 999999 if 'Wages 4th Quarter After the Exit Quarter exist and NAICS Code is not known. • Record sharing and/or automated record matching with other federal
Leave blank if this data element does not apply to the person or wages are not yet available. X X X X X employment and administrative databases
• Other out of state federal wage record systems
• Case notes
1618 Retention with the same employer in the 2nd Quarter and the 4th Quarter Record 1 if the participant’s employer in the second quarter also matches the employer in the fourth Consistent with TEGL 26-16: For H-1B grantees - ETA performs UI wage data match on behalf
(WIOA) quarter. • Cross-Match with State and Out-of-State UI Quarterly Wage Records of grantees for "Retention with the same employer in the 2nd
Record 0 if the participant is not employed in the second or fourth quarters after exit, or the employer (intrastate and interstate) Quarter and the 4th Quarter (WIOA)" primary indicator of
in the second quarter does not match the employer in the fourth quarter • Federal Government Employment Records (such as military employment, performance measure.
Department of Defense, Office of Personnel Management, and US Postal
Service)
• Cross-Match with Federal Administrative Wage Record Databases (such as the
National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and Earnings Statements
X X X X X X X X X X X (minimum of two per TEGL 26-16)
• Income Tax Records, W-2 Form, or Other Records from the State Department
of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• Signed Letter from an Employer on Company Letterhead (attesting to an
individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed and Attested to by
Program Participants
• Cross-Match with Partner Program Administrative Databases (such as TANF,
SNAP or other public assistance programs)
SECTION D.02 - WAGE RECORD DATA
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 23 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
1700 Earnings 3rd Quarter Prior to Participation Quarter Record total earnings from wage records for the third quarter prior to the quarter of participation. Consistent with TEGL 26-16:
Leave blank if data element does not apply to the participant. • Cross-Match with State and Out-of-State UI Quarterly Wage Records
(intrastate and interstate)
• Federal Government Employment Records (such as military employment,
Department of Defense, Office of Personnel Management, and US Postal
Service)
• Cross-Match with Federal Administrative Wage Record Databases (such as the
National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and Earnings Statements
X X X X X (minimum of two per TEGL 26-16)
• Income Tax Records, W-2 Form, or Other Records from the State Department
of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• Signed Letter from an Employer on Company Letterhead (attesting to an
individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed and Attested to by
Program Participants
• Cross-Match with Partner Program Administrative Databases (such as TANF,
SNAP or other public assistance programs)
1701 Earnings 2nd Quarter Prior to Participation Quarter Record total earnings from wage records for the second quarter prior to the quarter of participation. Consistent with TEGL 26-16:
Leave blank if data element does not apply to the participant. • Cross-Match with State and Out-of-State UI Quarterly Wage Records
(intrastate and interstate)
• Federal Government Employment Records (such as military employment,
Department of Defense, Office of Personnel Management, and US Postal
Service)
• Cross-Match with Federal Administrative Wage Record Databases (such as the
National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and Earnings Statements
X X X X X (minimum of two per TEGL 26-16)
• Income Tax Records, W-2 Form, or Other Records from the State Department
of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• Signed Letter from an Employer on Company Letterhead (attesting to an
individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed and Attested to by
Program Participants
• Cross-Match with Partner Program Administrative Databases (such as TANF,
SNAP or other public assistance programs)
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 24 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
1702 Earnings 1st Quarter Prior to Participation Quarter Record total earnings from wage records for the first quarter prior to the quarter of participation. Consistent with TEGL 26-16:
Leave blank if data element does not apply to the participant. • Cross-Match with State and Out-of-State UI Quarterly Wage Records
(intrastate and interstate)
• Federal Government Employment Records (such as military employment,
Department of Defense, Office of Personnel Management, and US Postal
Service)
• Cross-Match with Federal Administrative Wage Record Databases (such as the
National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and Earnings Statements
X X X X X X (minimum of two per TEGL 26-16)
• Income Tax Records, W-2 Form, or Other Records from the State Department
of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• Signed Letter from an Employer on Company Letterhead (attesting to an
individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed and Attested to by
Program Participants
• Cross-Match with Partner Program Administrative Databases (such as TANF,
SNAP or other public assistance programs)
1703 Earnings 1st Quarter After Exit Quarter Record total earnings for the first quarter after the quarter of exit. Consistent with TEGL 26-16:
(WIOA) Record 999999.99 if data is are not yet available for this item. • Cross-Match with State and Out-of-State UI Quarterly Wage Records
Leave blank if data element does not apply to the participant. (intrastate and interstate)
• Federal Government Employment Records (such as military employment,
Department of Defense, Office of Personnel Management, and US Postal
Service)
• Cross-Match with Federal Administrative Wage Record Databases (such as the
National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and Earnings Statements
X X X X X X X X X (minimum of two per TEGL 26-16)
• Income Tax Records, W-2 Form, or Other Records from the State Department
of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• Signed Letter from an Employer on Company Letterhead (attesting to an
individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed and Attested to by
Program Participants
• Cross-Match with Partner Program Administrative Databases (such as TANF,
SNAP or other public assistance programs)
1704* Earnings 2nd Quarter After Exit Quarter Record total earnings for the second quarter after the quarter of exit. • UI wage data match/administrative wage match such as the National Directory • For non-state Apprenticeship grantees, ETA performs UI wage
(WIOA) Record 999999.99 if data is not yet available for this item. of New Hires data match on behalf of grant recipients.
Leave blank if data element does not apply to the participant. • Follow-up survey from program participants This is a Joint Element with the Department of Education as
• Pay check stubs, tax records, W2 form outlined in TEGL 7-18:
• Quarterly tax payment forms, such as a IRS form 941 • UI wage data match
• Document from employer on company letterhead attesting to an individual’s • Follow-up survey from program participants
employment status and earnings • Pay check stubs, tax records, W2 form
• Self-employment worksheets signed and attested to by program participants • Wage record match
• Detailed case notes verified by employer and signed by the counselor • Quarterly tax payment forms, such as an IRS form 941
• Document from employer on company letterhead attesting to
X X X X X X X X X X X X X X
an individual’s employment status and earnings
• Self-employment worksheets signed and attested to by
program participants
• Detailed case notes verified by employer and signed by the
counselor
The source documentation TEGL 23-19, Change 2 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 25 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
1705 Earnings 3rd Quarter After Exit Quarter Record total earnings for the third quarter after the quarter of exit. Consistent with TEGL 26-16:
(WIOA) Record 999999.99 if data is not yet available for this item. • Cross-Match with State and Out-of-State UI Quarterly Wage Records
Leave blank if data element does not apply to the participant (intrastate and interstate)
• Federal Government Employment Records (such as military employment,
Department of Defense, Office of Personnel Management, and US Postal
Service)
• Cross-Match with Federal Administrative Wage Record Databases (such as the
National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and Earnings Statements
X X X X X X X X X (minimum of two per TEGL 26-16)
• Income Tax Records, W-2 Form, or Other Records from the State Department
of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• Signed Letter from an Employer on Company Letterhead (attesting to an
individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed and Attested to by
Program Participants
• Cross-Match with Partner Program Administrative Databases (such as TANF,
SNAP or other public assistance programs)
1706 Earnings 4th Quarter After Exit Quarter Record total earnings for the fourth quarter after the quarter of exit. Consistent with TEGL 26-16: • For H-1B grantees- ETA performs UI wage data match on behalf
(WIOA) Record 999999.99 if data is not yet available for this item. • Cross-Match with State and Out-of-State UI Quarterly Wage Records of grantees.
Leave blank if data element does not apply to the participant. (intrastate and interstate) • For non-state Apprenticeship grantees, ETA performs UI wage
• Federal Government Employment Records (such as military employment, data match on behalf of grant recipients.
Department of Defense, Office of Personnel Management, and US Postal
Service)
• Cross-Match with Federal Administrative Wage Record Databases (such as the
National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and Earnings Statements
X X X X X X X X X X X X (minimum of two per TEGL 26-16)
• Income Tax Records, W-2 Form, or Other Records from the State Department
of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• Signed Letter from an Employer on Company Letterhead (attesting to an
individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed and Attested to by
Program Participants
• Cross-Match with Partner Program Administrative Databases (such as TANF,
SNAP or other public assistance programs)
SECTION D.03 - EDUCATION AND CREDENTIAL DATA
1800* Type of Recognized Credential Use the appropriate code to record the type of recognized diploma, degree, or a credential consisting • Cross-Match This is a Joint Element with the Department of Education as
(WIOA) of an industry-recognized certificate or certification, a certificate of completion of a Registered • Copy of credential outlined in TEGL 7-18:
Apprenticeship, a license recognized by the State involved or Federal Government, or an associate or • Copy of school record • Data match.
baccalaureate degree attained by the participant who received education or training services. • Follow-up survey from program participants • Copy of credential.
Record 0 if the participant received education or training services, but did not attain a recognized • Case notes documenting information obtained from education or training • Copy of school record.
diploma, degree, license or certificate. provider • Follow-up survey from program participants
Leave blank if data element does not apply to the participant. X X X X X X X X X X X X X X • Case notes documenting information obtained from education
NOTE: Diplomas, degrees, licenses or certificates must be attained either during participation or within or training provider
one year of exit. This data element applies to both the Credential Rate indicator and the Measurable The source documentation TEGL 23-19, Change 2 is a
Skills Gain indicator for all programs. clarification for DOL funded grants and not a revision of the Joint
guidance.
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 26 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
1801* Date Attained Recognized Credential Record the date on which the participant attained a recognized credential. • Cross-Match This is a Joint Element with the Department of Education as
(WIOA) Leave blank if the participant did not attain a degree or certificate. • Copy of credential outlined in TEGL 7-18:
• Copy of school record • Data match.
• Follow-up survey from program participants • Copy of credential.
• Case notes documenting information obtained from education or training • Copy of school record.
provider • Follow-up survey from program participants
• Case notes documenting information obtained from education
X X X X X X X X X X X X X X or training provider
The source documentation TEGL 23-19, Change 2 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
• For grants funded under the National Apprenticeship Act,
validate month and year only.
1802 Type of Recognized Credential #2 Use the appropriate code to record the type of recognized diploma, degree, or a credential consisting • Cross-Match
(WIOA) of an industry-recognized certificate or certification, a certificate of completion of a Registered • Copy of credential
Apprenticeship, a license recognized by the State involved or Federal Government, or an associate or • Copy of school record
baccalaureate degree attained by the participant who received education or training services. • Follow-up survey from program participants
Record 0 if the participant received education or training services, but did not attain a recognized • Case notes documenting information obtained from education or training
diploma, degree, license or certificate. provider
Leave blank if data element does not apply to the participant. X X X X X X X X X X x
NOTE: Diplomas, degrees, licenses or certificates must be attained either during participation or within
one year of exit. This data element applies to both the Credential Rate indicator and the Measurable
Skills Gain indicator for all DOL programs.
1803 Date Attained Recognized Credential #2 Record the date on which the participant attained a second recognized credential. • Cross-Match For grants funded under the National Apprenticeship Act,
(WIOA) Leave blank if the participant did not attain a second recognized credential, or if this data element • Copy of credential validate month and year only.
does not apply. • Copy of school record
X X X X X X X X X X X • Follow-up survey from program participants
• Case notes documenting information obtained from education or training
provider
1804 Type of Recognized Credential #3 Use the appropriate code to record the type of recognized diploma, degree, or a credential consisting • Cross-Match
(WIOA) of an industry-recognized certificate or certification, a certificate of completion of a Registered • Copy of credential
Apprenticeship, a license recognized by the State involved or Federal Government, or an associate or • Copy of school record
baccalaureate degree attained by the participant who received education or training services. • Follow-up survey from program participants
Record 0 if the participant received education or training services, but did not attain a recognized • Case notes documenting information obtained from education or training
diploma, degree, license or certificate. provider
X X X X X X X X X X
Leave blank if data element does not apply to the participant.
NOTE: Diplomas, degrees, licenses or certificates must be attained either during participation or within
one year of exit. This data element applies to both the Credential Rate indicator and the Measurable
Skills Gain indicator for all DOL programs.
1805 Date Attained Recognized Credential #3 Record the date on which the participant attained a third recognized credential. • Cross-Match
(WIOA) Leave blank if the participant did not attain a third recognized credential, or if this data element does • Copy of credential
not apply. • Copy of school record
X X X X X X X X X X • Follow-up survey from program participants
• Case notes documenting information obtained from education or training
provider
1806* Date of Most Recent Measurable Skill Gains: Educational Functioning Level Record the most recent date the participant who received instruction below the postsecondary • Pre- and post-test results measuring EFL gain
(EFL) education level achieved at least one EFL. EFL gain may be documented in one of three ways: 1) by • Adult High School transcript showing EFL gain through the awarding of credits
(WIOA) comparing a participant’s initial EFL as measured by a pre-test with the participant’s EFL as measured or Carnegie units
by a participant’s post-test; or 2) for States that offer secondary school programs that lead to a • Postsecondary education or training enrollment determined through data
secondary school diploma or its recognized equivalent, an EFL gain may be measured through the match, survey documentation, or program notes
awarding of credits or Carnegie units: or 3) States may report an EFL gain for participants who exit the X X X X X X X X X X
program and enroll in postsecondary education or training during the program year.
Leave blank if this data element does not apply to the participant.
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 27 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
1807* Date of Most Recent Measurable Skill Gains: Postsecondary Transcript/Report Record the most recent date of the participant’s transcript or report card for postsecondary education • Transcript For Grants funded by the National Apprenticeship Act: Validate
Card who complete a minimum of 12 hours per semester, or for part time students a total of at least 12 • Report Card only as appropriate (e.g., for pre-apprentices, high school
(WIOA) credit hours over the course of two completed semesters during the same 12 month period, that apprentices).
shows a participant is meeting the State unit's academic standards. X X X X X X X X X X
Leave blank if this data element does not apply to the participant.
1808* Date of Most Recent Measurable Skill Gains: Secondary Transcript/Report Card Record the most recent date of the participant’s transcript or report card for secondary education for • Transcript For Grants funded by the National Apprenticeship Act: Validate
(WIOA) one semester showing that the participant is meeting the State unit’s academic standards. • Report Card only as appropriate (e.g., for pre-apprentices, high school
Leave blank if this data element does not apply to the participant. X X X X X X X X X X apprentices).
1809* Date of Most Recent Measurable Skill Gains: Training Milestone Record the most recent date that the participant had a satisfactory or better progress report towards • Documentation of a skill gained through OJT or Registered Apprenticeship For Grants funded by the National Apprenticeship Act: Also
(WIOA) established milestones from an employer/training provider who is providing training (e.g., completion • Contract and/or evaluation from employer or training provider documenting a include proof of wage increase.
of on-the-job training (OJT), completion of one year of a registered apprenticeship program, etc.). skill gain This is a Joint Element with the Department of Education as
Leave blank if this data element does not apply to the participant. • Progress report from employer documenting a skill gain outlined in TEGL 7-18:
• OJT or Registered Apprenticeship
X X X X X X X X X X X X • Contract and/or evaluation from employer or training provider
The source documentation TEGL 23-19, Change 2 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
1810* Date of Most Recent Measurable Skill Gains: Skills Progression Record the most recent date the participant successfully completed an exam that is required for a • Results of knowledge-based exam or certification of completion For Grants funded by the National Apprenticeship Act: Also
(WIOA) particular occupation, or progress in attaining technical or occupational skills as evidenced by trade- • Documentation demonstrating progress in attaining technical or occupational include proof of wage increase and copy of interim credential.
related benchmarks such as knowledge-based exams. skills through an exam or benchmark attainment This is a Joint Element with the Department of Education as
Leave blank if this data element does not apply to the participant. • Documentation from training provider or employer outlined in TEGL 7-18:
• Copy of a credential that is required for a particular occupation and only is • Results of knowledge-based
earned after the passage of an exam exam or certification of completion.
• Documentation demonstrating progress in attaining technical
or occupational skills
X X X X X X X X X X X X • Documentation from training provider or employer
• Copy of a credential that is required for a particular occupation
and only is earned after the passage of an exam
The source documentation TEGL 23-19, Change 2 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
1811* Date Enrolled During Program Participation in an Education or Training Program Record the date the participant was enrolled during program participation in an education or training • Case notes This is a Joint Element with the Department of Education as
Leading to a Recognized Postsecondary Credential or Employment program that either 1) leads to a recognized credential, including a secondary education program; or • School records or verification of enrollment outlined in TEGL 7-18:
(WIOA) 2) a training program that leads to employment; as defined by the core program in which the • Transcript or report card • Copy of enrollment record
participant participates. States may use this coding value if the participant was either already enrolled • Cross-Match • File documentation with notes from program staff
in education or training at the time of program entry or became enrolled in education or training at • School records
any point while participating in the program. If the participant was enrolled in postsecondary • Transcript or report card.
education at program entry, the date in this field should be the date of Program Entry. This includes, • Data match with postsecondary data system
but is not limited to, participation in Job Corps, YouthBuild, a Registered Apprenticeship program, The source documentation TEGL 23-19, Change 2 is a
Adult Education or secondary education programs. clarification for DOL funded grants and not a revision of the Joint
X X X X X X X X X X X guidance.
Leave blank if the data element does not apply to the participant.
NOTE: This data element applies to the Measurable Skill Gains Indicator, and specifically will be utilized
to calculate the denominator. It encompasses all education and training program enrollment.
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 28 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
1812 School Status at Exit Record 1 if the participant has not received a secondary school diploma or its recognized equivalent • Cross-Match
and is attending any secondary school (including elementary, intermediate, junior high school, • Copy of Diploma, Credential or Degree Awarded by Education Institution
whether full or part-time), or is between school terms and intends to return to school. • Applicable Records from Education Institution (GED certificate, transcripts,
Record 2 if the participant has not received a secondary school diploma or its recognized equivalent report card, enrollment record or other school documentation)
and is attending an alternative secondary school or an alternative course of study approved by the • Signed File Documentation with Information Obtained from Education or
local educational agency whether full or part-time. Training Provider
Record 3 if the participant has received a secondary school diploma or its recognized equivalent and is • Case notes
attending a postsecondary school or program (whether full or part-time), or is between school terms • Self-Attestation
and intends to return to school.
Record 4 if the participant is no longer attending any school and has not received a secondary school
X
diploma or its recognized equivalent.
Record 5 if the participant is not attending any school and has either graduated from secondary school
or holds an equivalency.
Record 6 if the participant is within the age of compulsory school attendance, but has not attended
school for at least the most recent complete school year calendar quarter and has not received a
secondary school diploma or its recognized equivalent.
Leave blank if data element does not apply to the participant.
1813 Date Completed, During Program Participation, an Education or Training Record the date the participant completes, during program participation, either 1) an education or • Cross-Match
Program Leading to a Recognized Postsecondary Credential or Employment training program that leads to a recognized credential, including a secondary education program; or 2) • Copy of Diploma, Credential or Degree Awarded by Education Institution
(WIOA) training program that leads to employment; as defined by the core program in which the participant • Applicable Records from Education Institution (GED certificate, transcripts,
participates. States may use this coding value if the participant was either already enrolled in report card, enrollment record or other school documentation)
education or training at the time of program entry or became enrolled in education or training at any • Signed File Documentation with Information Obtained from Education or
point while participating in the program. If the participant was enrolled in postsecondary education at Training Provider
program entry, the date in this field should be after the date of Program Entry. This includes, but is not • Case notes
limited to, participation in Job Corps, Youthbuild, a Registered Apprenticeship program, Adult • Self-Attestation
Education or secondary education programs. X X X X X X X X X
Leave blank if the data element does not apply to the participant.
NOTE: This data element applies to the Measurable Skill Gains Indicator, and specifically will be utilized
to calculate the denominator. It encompasses all education and training program enrollment.
SECTION D.04 - ADDITIONAL OUTCOME DATA
1900* Youth 2nd Quarter Placement Record 1 if the participant is enrolled in occupational skills training (including advanced training). • Cross-Match This is a Joint Element with the Department of Education as
(Title I) Record 2 if the participant is enrolled in postsecondary education. • Copy of registration record outlined in TEGL 7-18:
(WIOA) Record 3 if the participant is enrolled in secondary education. • Case notes • Cross-Match with other agencies
Record 0 if the participant was not placed in any of the above conditions. • School records or verification of enrollment • Copy of enrollment record
• Transcript or report card • File documentation with notes from program staff
X X X X X • Vendor/training provider training documentation • School records
• Transcript or report card
• Vendor/training provider training documentation
The source documentation TEGL 23-19, Change 2 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
1901* Youth 4th Quarter Placement Record 1 if the participant is enrolled in occupational skills training (including advanced training). • Cross-Match This is a Joint Element with the Department of Education as
(Title I) Record 2 if the participant is enrolled in postsecondary education. • Copy of registration record outlined in TEGL 7-18:
(WIOA) Record 3 if the participant is enrolled in secondary education. • Case notes • Cross-Match with other agencies
Record 0 if the participant was not placed in any of the above conditions. • School records or verification of enrollment • Copy of enrollment record
• Transcript or report card • File documentation with notes from program staff
• Vendor/training provider training documentation • School records
X X X X X • Transcript or report card
• Vendor/training provider training documentation
The source documentation TEGL 23-19, Change 2 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 29 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
SECTION E - NEW DATA ELEMENTS (Data Elements are Specific to Each Program, As Listed)
SECTION E.01 - DISLOCATED WORKER GRANTS
2001 Date of Completion of DWG Services Record the date the participant received their last service in the DWG program. • Cross-Match between State MIS Database and Attendance Sheets or Records
• Vendor Training Records with Follow-up Cross-Match to State MIS Database
• Case notes with Follow-up Cross-Match to State MIS Database
X
2002 Employed at Completion of DWG Services Record 1 if the participant is employed at completion of participation in services under a Dislocated • UI wage data match/administrative wage match, such as the National
Worker Grant (DWG). Employment is counted the quarter in which the participant stops receiving Directory of New Hires
services funded through a DWG project. • Follow-up survey from program participants
Record 0 if the participant does not meet the condition described above. • Pay check stubs, tax records, W2 form
• Quarterly tax payment forms, such as a IRS form 941
• Signed document from employer on company letterhead attesting to an
X
individual’s employment status and earnings
• Self-employment worksheets signed and attested to by program participants
• Detailed case notes verified by employer and signed by the counselor
2004 Received Services through a Disaster Recovery Dislocated Worker Grant Record 1 if the participant received disaster relief employment only and received no other services. • UI wage data match/administrative wage match, such as the National
Directory of New Hires
Record 2 if the participant received disaster relief employment and received Employment and Training • Follow-up survey from program participants
services (Career and Training services). • Pay check stubs, tax records, W2 form
• Quarterly tax payment forms, such as a IRS form 941
Record 3 if the participant received Employment and Training services (Career and Training services) • Signed document from employer on company letterhead attesting to an
only, and did not receive disaster relief employment. individual’s employment status and earnings
X
• Self-employment worksheets signed and attested to by program participants
Record 0 if the participant did not receive services under a Disaster Recovery DWG. • Detailed case notes verified by employer and signed by the counselor
• State MIS
• Grantee Electronic MIS Records
SECTION E.02 - H1B
2101 Underemployed Worker Record 1 if a person is not currently connected to a full-time job commensurate with the individual’s • Current Pay check stubs, tax records, W2 form
level of education, skills, or wage and/or salary earned previously, or who have obtained only episodic, • Prior Pay check stubs, tax records, W2 form
short-term, or part-time employment • Copy of Diploma, Credential or Degree Awarded by Education Institution
Record 0 if the participant does not meet any of the conditions described above. X • Case notes
Leave blank if information is not available. • Self-Attestation
2103 Most Recent Date Received Assessment Services Record the most recent date on which the participant received assessment services funded by the • Activity sheets
program. • Sign-in sheets
Leave blank if the participant did not receive Assessment Services. • Attendance record
• Vendor contract
X • Electronic Records
• Case notes
• WIOA status forms noting receipt of service and type of service received
2106 Most Recent Date Received Specialized Participant Services Record the most recent date on which the participant received specialized participant services which • Activity sheets
include, but are not limited to, financial counseling, behavioral health counseling, mentoring, • Sign-in sheets
assistance with re-location, job coaching, networking, and job search assistance. • Attendance record
Leave blank if the participant did not receive Specialized Participant Services. X • Vendor records
• Electronic Records
• Case notes
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 30 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
2109 Primary Type of Training Service for Training Activity #1 Use the appropriate code to indicate the primary type of training being provided to the participant. • Copy of enrollment record
Leave blank if the participant did not enroll in training for Primary Type of Training Service for Training • File documentation with notes from program staff
Activity #1. • Cross-Match between dates of service and vendor training information
• Vendor training documentation
X • Electronic Records
• Individual Training Account
• Attendance records
2110 Secondary Type of Training Service for Training Activity #1 Use the appropriate code to indicate the secondary type of training being provided to the participant, • Copy of enrollment record
if applicable. • File documentation with notes from program staff
Leave blank if the participant is not enrolled in a Secondary Type of Training Service for Training • Cross-Match between dates of service and vendor training information
Activity #1. • Vendor training documentation
X • State MIS or Grantee Electronic Records
• Individual Training Account
• Attendance records
2111 Tertiary Type of Training Service for Training Activity #1 Use the appropriate code to indicate the tertiary type of training being provided to the participant, if • Copy of enrollment record
applicable. • File documentation with notes from program staff
Leave blank if the participant is not enrolled in a Tertiary Type of Training Service for Training Activity • Cross-Match between dates of service and vendor training information
#1. • Vendor training documentation
X • State MIS or Grantee Electronic Records
• Individual Training Account
• Attendance records
2112 Primary Type of Training Service for Training Activity #2 Use the appropriate code to indicate the primary type of training being provided to the participant • Copy of enrollment record
during their second training service. • File documentation with notes from program staff
Leave blank if the participant is not enrolled in a Primary Type of Training Service for Training Activity • Cross-Match between dates of service and vendor training information
#2. • Vendor training documentation
X • State MIS or Grantee Electronic Records
• Individual Training Account
• Attendance records
2113 Secondary Type of Training Service for Training Activity #2 Use the appropriate code to indicate the secondary type of training being provided to the participant • Copy of enrollment record
during their second training service, if applicable. • File documentation with notes from program staff
Leave blank if the participant is not enrolled in a Secondary Type of Education/Job Training Activity #2. • Cross-Match between dates of service and vendor training information
• Vendor training documentation
X • State MIS or Grantee Electronic Records
• Individual Training Account
• Attendance records
2114 Tertiary Type of Training Service for Training Activity #2 Use the appropriate code to indicate the tertiary type of training being provided to the participant • Copy of enrollment record
during their second training service, if applicable. • File documentation with notes from program staff
Record 0 if the above condition does not apply to the participant. • Cross-Match between dates of service and vendor training information
• Vendor training documentation
X • State MIS or Grantee Electronic Records
• Individual Training Account
• Attendance records
2115 Primary Type of Training Service for Training Activity #3 Use the appropriate code to indicate the primary type of training being provided to the participant • Copy of enrollment record
during their third training service. • File documentation with notes from program staff
Leave blank if the participant is not enrolled in a Primary Type of Training Service for Training Activity • Cross-Match between dates of service and vendor training information
#3. • Vendor training documentation
X • State MIS or Grantee Electronic Records
• Individual Training Account
• Attendance records
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 31 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
2116 Secondary Type of Training Service for Training Activity #3 Use the appropriate code to indicate the secondary type of training being provided to the participant • Copy of enrollment record
during their third training service, if applicable. • File documentation with notes from program staff
Leave blank if the participant is not enrolled in a Secondary Type of Training Service for Training • Cross-Match between dates of service and vendor training information
Activity #3. • Vendor training documentation
X • State MIS or Grantee Electronic Records
• Individual Training Account
• Attendance records
2117 Tertiary Type of Training Service for Training Activity #3 Use the appropriate code to indicate the tertiary type of training being provided to the participant • Copy of enrollment record
during their third training service, if applicable. • File documentation with notes from program staff
Leave blank if the participant is not enrolled in a Tertiary Type of Training Service for Training Activity • Cross-Match between dates of service and vendor training information
#3. • Vendor training documentation
X • State MIS or Grantee Electronic Records
• Individual Training Account
• Attendance records
2118 Date Entered Employment (Discretionary Grants) Record the date of employment (when the participant first began a job). • UI wage data match
This data element captures employment outcomes for unemployed participants that found • Signed Follow-up survey from program participants
employment, and underemployed participants that entered a new position of employment. • Pay check stubs, tax records, W2 form
Leave blank if the participant has not received a job. • Wage record match
• Quarterly tax payment forms, such as an IRS form 941
• Document from employer on company letterhead attesting to an individual’s
X employment status
and earnings
• Self-employment worksheets signed and attested to by program participants
• Detailed case notes verified by employer and signed by the counselor
2119 Incumbent Workers Retained Current Position Record 1 if the participant was employed at the start of participation (incumbent worker) and retained • UI wage data match
their current position in the first quarter after program completion. • Signed Follow-up survey from program participants
Record 0 if the participant was employed at the start of participation (incumbent worker) and did not • Pay check stubs, tax records, W2 form
retain their current position in the first quarter after program completion. • Wage record match
Record 9 if information on the participant's employment status in the first quarter after program • Quarterly tax payment forms, such as an IRS form 941
completion is not yet available. • Document from employer on company letterhead attesting to an individual’s
X
Leave blank if the participant has not completed the training program or is not an incumbent worker. employment status and earnings
• Self-employment worksheets signed and attested to by program participants
• Detailed case notes verified by employer and signed by the counselor
2120 Incumbent Workers Advanced into a New Position with Current or New Record 1 if the participant was employed at the start of participation (incumbent worker) and • UI wage data match
Employer in the 1st Quarter after Completion advanced into a new position requiring a higher skill level either with their current employer or a new • Signed Follow-up survey from program participants
employer, as a result of grant funded activities in the first quarter after training program completion. • Pay check stubs, tax records, W2 form
Record 0 if the participant was employed at the start of program participation (incumbent worker) and • Wage record match
did not advance into a new position as a result of the grant-funded activities, in the first quarter after • Quarterly tax payment forms, such as an IRS form 941
training program completion. X • Document from employer on company letterhead attesting to an individual’s
Record 9 if information on the participant's employment status in the first quarter after training employment status and earnings
program completion is not yet available. • Self-employment worksheets signed and attested to by program participants
Leave blank if the participant has not completed the training program or is not an incumbent worker. • Detailed case notes verified by employer and signed by the counselor
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 32 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
2121 Incumbent Workers Retained Current Position in the 2nd Quarter after Program Record 1 if the participant was employed at the start of participation (incumbent worker) and retained • UI wage data match
Completion their current position in the second quarter after training program completion. • Signed Follow-up survey from program participants
Record 0 if the participant was employed at the start of participation (incumbent worker) and did not • Pay check stubs, tax records, W2 form
retain their current position in the second quarter after training program completion. • Wage record match
Record 9 if information on the participant's employment status in the second quarter after training • Quarterly tax payment forms, such as an IRS form 941
program completion is not yet available. • Document from employer on company letterhead attesting to an individual’s
Leave blank if the participant has not completed the training program or is not an incumbent worker. X employment status and earnings
• Self-employment worksheets signed and attested to by program participants
• Detailed case notes verified by employer and signed by the counselor
2122 Incumbent Workers Advanced into a New Position with Current Employer or Record 1 if the participant was employed at the start of participation (incumbent worker) and • UI wage data match
New Employer in the 2nd Quarter after Training Program Completion advanced into a new position requiring a higher skill level either with their current employer or a new • Signed Follow-up survey from program participants
employer, as a result of grant funded activities in the second quarter after training program • Pay check stubs, tax records, W2 form
completion. • Wage record match
Record 0 if the participant was employed at the start of program participation (incumbent worker) and • Quarterly tax payment forms, such as an IRS form 941
did not advance into a new position as a result of the grant-funded activities, in the second quarter • Document from employer on company letterhead attesting to an individual’s
after training program completion. X employment status and earnings
Record 9 if information on the participant's employment status in the second quarter after training • Self-employment worksheets signed and attested to by program participants
program completion is not yet available. • Detailed case notes verified by employer and signed by the counselor
Leave blank if the participant has not completed the training program or is not an incumbent worker.
2123 Incumbent Workers Retained Current Position in the 3rd Quarter After Program Record 1 if the participant was employed at the start of participation (incumbent worker) and retained • UI wage data match
Completion their current position in the third quarter after training program completion. • Signed Follow-up survey from program participants
Record 0 if the participant was employed at the start of participation (incumbent worker) and did not • Pay check stubs, tax records, W2 form
retain their current position in the third quarter after training program completion. • Wage record match
Record 9 if information on the participant's employment status in the second quarter after training • Quarterly tax payment forms, such as an IRS form 941
program completion is not yet available. • Document from employer on company letterhead attesting to an individual’s
X
Leave blank if the participant has not completed the training program or is not an incumbent worker. employment status and earnings
• Self-employment worksheets signed and attested to by program participants
• Detailed case notes verified by employer and signed by the counselor
2124 Incumbent Workers Advanced into a New Position with Current or New Record 1 if the participant was employed at the start of participation (incumbent worker) and • UI wage data match
Employer in the 3rd Quarter after Training Program Completion advanced into a new position requiring a higher skill level either with their current employer or a new • Signed Follow-up survey from program participants
employer, as a result of grant funded activities, in the third quarter after training program completion. • Pay check stubs, tax records, W2 form
Record 0 if the participant was employed at the start of program participation (incumbent worker) and • Wage record match
did not advance into a new position as a result of the grant-funded activities, in the third quarter after • Quarterly tax payment forms, such as an IRS form 941
training program completion. • Document from employer on company letterhead attesting to an individual’s
X
Record 9 if information on the participant's employment status in the third quarter after training employment status and earnings
program completion is not yet available. • Self-employment worksheets signed and attested to by program participants
Leave blank if the participant has not completed the training program or is not an incumbent worker. • Detailed case notes verified by employer and signed by the counselor
2126 Entered Training-Related Employment After Training Program Completion Record 1 if after training program completion, the employment in which the individual entered uses a • UI wage data match
substantial portion of the skills taught in the training received by the individual. This data element is • Signed Follow-up survey from program participants
training program completion based. • Pay check stubs, tax records, W2 form
Individuals that have not enrolled in and completed training should not be reported in this data • Wage record match
element. • Quarterly tax payment forms, such as an IRS form 941
Record 0 if the employment in which the individual entered does not use a substantial portion of the • Document from employer on company letterhead attesting to an individual’s
X
skills taught in the training received by the individual. employment status and earnings
Record 9 if unknown. • Self-employment worksheets signed and attested to by program participants
Leave blank if the individual has not completed a training program and/or has not yet entered • Detailed case notes verified by employer and signed by the counselor
employment
SECTION E.03 - National Farmworker Jobs Program
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 33 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
2212 Housing Services Record 1 if the participant received temporary housing services as described in 20 CFR 685.360 • Program application
Record 2 if the participant received permanent housing services as described in 20 CFR 685.360 • Receipt of Services
Record 3 if the participant received both temporary housing services as described in 20 CFR 685.360 • Housing Services Contract
and permanent housing services as described in 20 CFR 685.360. • Case notes
Record 0 if the participant did not receive any housing services. X
2232 Family status for NFJP Housing Services (WIOA Sec. 167) Record 1 if the individual is an eligible MSFW and the individual does not reside with a Family and • Program application
receives NFJP funded permanent or temporary housing services. • Receipt of Services
Record 2 if the individual is an eligible MSFW and the individual resides with a Family and receives • Housing Services Contract
NFJP funded permanent housing services or temporary housing services. • Case notes
Record 3 if the individual is not an eligible MSFW and the individual does not reside with a Family and X
receives NFJP funded permanent housing services. Record 4 if the individual is not an eligible MSFW
and the individual resides with a Family and receives NFJP funded permanent housing services.
3008 Family Unit Size Record the number of individuals (including the participant) that live with the individual and are a part • Program application
of the individual's family, as defined by 20 CFR 685.110. • Receipt of Services
• Housing Services Contract
X
• Case notes
SECTION E.04 - INDIAN AND NATIVE AMERICAN PROGRAM (INA)
2302 Tribal Affiliation Record the participant’s tribal affiliation. • Certificate of Degree of Indian Blood (CDIB) card or letter
Leave blank if the tribal affiliation code is unknown. • Tribal Enrollment Card
• Letter or card from BIA showing census roll number
X • Document from the Alaska Native Corporation which verifies that the
applicant is an Alaska Native
2303 Public Assistance Recipient Record 1 if the participant receives general assistance (GA) from their state or local government; • Public Assistance Verification from applicable Social Service Agency
Record 2 if the participant receives Temporary Assistance to Needy Families (TANF); • Written Confirmation from Social Services Agency
Record 3 if the participant receives Supplemental Security Income (SSI-SSA Title XVI). • Authorization/Documentation to Receive Food Stamps or SNAP
Record 4 if the participant receives Social Security Disability Insurance (SSDI). • Letter or Email from Social Worker/Case Worker
Record 5 if the participant receives Food Stamps (Food Stamp Act of 1977). • Benefit Receipt Verification from applicable Social Service Agency
Record 6 if the participant receives Foster Child Payments. • Self-Attestation
Record 7 if the participant receives benefits from Tribal Work Experience Programs (TWEP). X
Record 8 if the participant receives benefits from the USDA Commodity Program.
Record 0 if the participant does not meet the conditions described above.
Record all that apply if the participant is receiving more than one type of public assistance.
SECTION E.05 - REENTRY EMPLOYMENT OPPORTUNITIES (ADULT)
2400 In Work Release Program Record 1 if the participant was in a work-release program at the time enrollment. • Direct Referral from Justice System
Record 0 if the participant does not meet the condition described above. • Verification from Justice System
X • Case notes
• Self-Attestation
2401 Employment Status at Incarceration Record 1 if the participant was working in unsubsidized employment upon incarceration (not including • Case notes
Registered Apprenticeship or the Individual Training Account.
Record 2 if the participant was in a Registered Apprenticeship upon incarceration.
Record 3 if the participant was in the military upon incarceration. X
Record 9 if employment participant prior to incarceration is unknown.
Record 0 if the participant was not employed upon incarceration.
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 34 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
2413 Incarcerated at Program Entry Record 1 if the participant, at program entry, was a criminal offender in a correctional institution at • Direct Referral from Justice System
(WIOA) program entry. • Verification from Justice System
Record 0 if this data element does not apply to the participant. • Parole or Probation Officer
X X • Case notes
• Self-Attestation
2414 Date Released from Incarceration Record the date the participant was released from a correctional institution. • Direct Referral from Justice System
(WIOA) Leave blank if participant remains in a correctional institution at program exit. • Verification from Justice System
• Justice system records
X X • Parole Officer
• Case notes
• Self-Attestation
2415 Date of Anticipated Release From Incarceration Record the date that the participant is anticipated to be released from a correctional institution. • Direct Referral from Justice System
Leave blank if this data element does not apply to the participant. • Verification from Justice System
X • Case notes
• Self-Attestation
2416 Post-Release Status Record 1 if the participant's post-release status is parole. • Direct Referral from Justice System
Record 2 if the participant's post-release status is probation. • Verification from Justice System
Record 3 if the participant's post-release status is out on bail. • Justice system records
Record 4 if the participant’s post-release status is without conditions X • Parole or Probation Officer
Leave blank if this data element does not apply to the participant. [ i.e., if the person has yet to be • Case notes
released from incarceration, per 2415] • Self-Attestation
2417 Most Recent Type of Offense Record 1 if the participant was convicted of a property crime. • Direct Referral from Justice System
Record 2 if the participant was convicted of a drug crime. • Verification from Justice System
Record 3 if the participant was convicted of a public order crime. • Justice system records
Record 4 if the participant was convicted of another type of crime. X • Parole or Probation Officer
Record 9 if the type of crime cannot be determined or if the information is not available. • Case notes
• Self-Attestation
2422 Housing Status at Six Months After Program Entry Record the appropriate housing status for the participant at six months after program entry as • Case notes
indicated in code values 1 through 9. X
2423 Housing Status at Enrollment Record the appropriate housing status for the participant at enrollment as indicated in code values 1 • Case notes
through 9. X
2424 Alcohol/Drug Abuse Six Months After Enrollment Record 1 if the participant abused alcohol and/or drugs at six months after enrollment. • Case notes
Record 0 if the above conditions do not apply to the participant. • Self-Attestation
X
2433 Re-arrested within 12 months of Release for a New Crime Record 1 if the participant was re-arrested within 12 months of release for a new crime. • Probation or Parole Officer
Record 0 if the participant does not meet the condition described above. • Justice system records
• Verification from Justice System
X
• Case notes
• Self-Attestation
2434 Re-arrested for a previous crime Record 1 if the participant was re-arrested for a previous crime. • Probation or Parole Officer
Record 0 if the above condition does not apply to the participant. • Justice system records
Record 9 if this information is not available. • Verification from Justice System
X • Case notes
• Self-Attestation
2435 Re-incarcerated for a revocation of the parole or probation order for violations Record 1 if the participant was re-incarcerated for revocation of parole. • Probation or Parole Officer
of terms of sentence Record 2 if the participant was re-incarcerated for revocation of probation order for violations of terms • Justice system records
of sentence. • Verification from Justice System
Record 3 if the participant was re-incarcerated for other violations of the terms and conditions of their X • Case notes
sentence. • Self-Attestation
Record 0 if the above conditions do not apply to the participant.
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 35 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
2436 Not Re-arrested Record 1 if the participant was not re-arrested. • Probation or Parole Officer
Record 0 if the above condition does not apply to the participant. • Justice system records
• Verification from Justice System
X
• Case notes
• Self-Attestation
2437 Date arrested for new/previous crime Record the date that the participant was arrested for a new or previous crime. • Probation or Parole Officer
Leave blank if the above condition does not apply to the participant. • Justice system records
• Verification from Justice System
X • Case notes
• Self-Attestation
2438 Convicted for new/previous crime Record 1 if the participant was convicted of a new crime. • Probation or Parole Officer
Record 2 if the participant was convicted of a previous crime. • Justice system records
Record 0 if the above condition does not apply to the participant. • Verification from Justice System
X
Record 9 if this information is not available. • Case notes
• Self-Attestation
SECTION E.06 - REENTRY EMPLOYMENT OPPORTUNITIES (YOUTH)
2500 Secondary school enrollment status at arrest Record 1 if the participant was a secondary school student at the time of their arrest. • Case notes
Record 2 if the participant was a secondary school graduate at the time of their arrest. • Self-Attestation
Record 3 if the participant was a secondary school dropout at the time of their arrest. X
Record 0 if the participant does not meet the conditions described above.
2502 Youth Offender status at enrollment Record 1 if the participant is currently in, returning from, or has been in a juvenile correctional facility. • Direct Referral from Juvenile Justice System or Adult Criminal Justice System For REO grantees:
Record 2 if the participant is currently in, returning from, or has been in a juvenile detention facility. • Parole or probation officer In the event that the justice system cannot provide this
Record 3 if the participant is currently on, leaving, or has been on juvenile probation. • Verification from the Justice System information because of confidentiality requirements, grantees
Record 4 if the participant is currently in, leaving, or has been in juvenile alternative sentencing or • Justice system records may use a self-attestation from the enrollee, or if the enrollee is
diversion. • Case notes a minor, a self-attestation letter from a parent or guardian.
Record 5 if the participant is currently in, returning from, or has been in an adult prison. • Self-Attestation
Record 6 if the participant is currently in, returning from, or has been in an adult jail.
X
Record 7 if the participant is currently on, leaving, or has been on adult probation.
Record 8 if the participant is currently in, leaving, or has been in adult sentence or diversion.
Record 0 if the at-risk participant is not an offender.
2505 Date verified Selective Service registration Enter date verified Selective Service Registration • Verification from Selective Service Administration
Leave blank for participants who are not required to sign up for selective service.
X X
2510 Completed diversion without out-of-home placement Record 1 if diversion was completed without out-of-home placement. • Parole or probation officer
Record 0 if the participant does not meet this condition. • Verification from the Justice System
Leave blank if participant did not receive diversion services. X • Case notes
• Self-Attestation
2511 Records expunged Record 1 if the participant's record was expunged. • Parole or probation officer
Record 0 if the participant does not meet this condition. • Verification from the Justice System
Leave blank if participant did not receive expungement legal services. X • Case notes
• Self-Attestation
2512 Records sealed Record 1 if the participant's record was sealed. • Parole or probation officer
Record 0 if the participant does not meet this condition. • Verification from the Justice System
Leave blank if participant did not receive sealing of records assistance. X • Case notes
• Self-Attestation
2516 Date of postsecondary education or training placement Record the date of participant's placement into postsecondary education or training. • Copy of School or Training Provider Enrollment Record
Leave blank if the participant was not placed into postsecondary education or training. • Case notes
X
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 36 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
2523 Date entered degree or certificate program Record the date on which the participant entered the degree or certificate program. • Copy of School or Training Provider Enrollment Record
Leave blank if the participant did not enter into a degree or certificate program. • Case notes
X
2525 Date arrested for new crime after enrollment Record date on which participant was arrested for new crime after enrollment. • Parole or probation officer
Leave blank if this data element does not apply to the participant. • Verification from the Justice System
• Justice system records
X • Case notes
• Self-Attestation
2526 Convicted for new crime committed after enrollment Record date on which participant was convicted for new crime after enrollment. • Parole or probation officer
Leave blank if this data element does not apply to the participant. • Verification from the Justice System
• Justice system records
X • Case notes
• Self-Attestation
2527 Type of crime Record 1 if participant was arrested/convicted for a violent felony. • Parole or probation officer
Record 2 if participant was arrested/convicted for a non-violent felony. • Verification from the Justice System
Record 3 if participant was arrested/convicted for a misdemeanor. • Justice system records
X • Case notes
• Self-Attestation
2528 Reached 12-month point since release from correctional facility or placement Record 1 if participant has reached 12-month point since release from correctional facility or • Case notes
on probation placement on probation. • Case records showing date released from correctional facility or placed on
Record 0 if the participant does not meet this condition. X probation
2529 Convicted for new crime committed within 12 months of release from Record 1 if participant was convicted for new crime committed within 12 months of release from • Parole or probation officer
correctional facility or placement on probation correctional facility or placement on probation. • Verification from the Justice System
Record 0 if the participant does not meet this condition. • Justice system records
X • Case notes
• Self-Attestation
2530 Incarcerated for new crime committed after enrollment Record 1 if the participant was incarcerated for a new crime committed after enrollment. • Parole or probation officer
Record 0 if the participant does not meet this condition. • Verification from the Justice System
• Justice system records
X
• Case notes
• Self-Attestation
2542 Arrested for new crime in follow-up period Record 1 if participant was arrested for a new crime in follow-up period. • Parole or probation officer
Record 0 if participant was not arrested for a new crime in follow-up period. • Verification from the Justice System
• Justice system records
X • Case notes
• Self-Attestation
2543 Date arrested for new crime in follow-up period Record the date on which the participant was arrested for new crime in follow-up period. • Parole or probation officer
Leave blank if this data element does not apply to the participant. • Verification from the Justice System
X • Justice system records
• Case notes
• Self-Attestation
2544 Convicted for new crime committed in follow-up period Record the date on which the participant was convicted for new crime in follow-up period • Parole or probation officer
Leave blank if this data element does not apply to the participant. • Verification from the Justice System
• Justice system records
X
• Case notes
• Self-Attestation
2545 Incarcerated for new crime committed in follow-up period Record 1 if participant was incarcerated for new crime committed in follow-up period. • Parole or probation officer
Record 0 if the participant does not meet this condition. • Verification from the Justice System
• Justice system records
X
• Case notes
• Self-Attestation
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 37 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
2546 Housing Status at follow-up Record 1 if participant resides in stable housing at follow-up. • Case notes
Record 2 if participant resides in temporary housing at follow-up.
Record 3 if participant is homeless at follow-up. X
SECTION E.07 - YOUTHBUILD
2607 Migrant Youth Record 1 if the participant is the youth and is a migrant worker or is a member of a migrant family. • Cross-Match with Public Assistance Records
Record 0 if the participant does not meet the conditions described above. • NFJP Eligibility Documents
• Cross-Match with State MIS Database
• Cross-Match with H-1B Record
• Signed Employer statement or letter on business letterhead
X • Wage records/family wage records
• Work permits
• Self-Attestation
• Case notes
2608 Offender Record 1 if the participant has been convicted of a crime by the juvenile justice system. • Court documentation
Record 2 if the participant has been convicted of a crime by the adult correctional system. • Resident of a detention facility, group home, or restricted state-run facility
Record 0 if the participant does not meet the conditions described above. • Letter of parole/probation officer
X • Police or Justice Department records
• Self-Attestation
2609 Secondary School Drop-Out Record 1 if the participant is a youth and has dropped out of secondary school. • Letter/documentation from the school stating the youth has dropped out
Record 0 if the participant does not meet the condition described above. • School attendance record
X • Self-Attestation
2610 Child of Incarcerated Parent or Legal Guardian Record 1 if either of the youth's parents or legal guardian is incarcerated at the time of the youth's • Court records
enrollment into the YouthBuild program, or if at least one parent has been previously incarcerated. • Self-Attestation
X
Record 0 if the participant does not meet the condition described above.
SECTION E.08 - MISCELLANEOUS DATA ELEMENTS AND USER DEFINED FIELDS
2700 Social Security Number Record the Social Security Number (SSN) assigned to the participant. • SSN Card For YouthBuild and, DINAP documents may also include:
NOTE: THE SSN MUST NOT BE INCLUDED UNLESS SPECIFIED UNDER PROGRAM OR FUNDING STREAM • Other Federal or State ID with SSN • Self-Attestation
REPORTING REQUIREMENTS. • Intake Application
X X X X X X X X • Enrollment Form
SECTION E.10 - REGISTERED APPRENTICESHIP
2900 RAPIDS Number Record the RAPIDS number for the participant who is a registered apprentice (Registered • Cross-Match
Apprenticeship Partners Information Data System). Note: Data validation is not required for State Apprenticeship Agency (SAA)
Leave blank if this data element does not apply. States that do not use RAPIDS because registered apprentices will not have a
Note: There are no RAPIDS numbers for pre-apprentices. RAPIDS Number. Grantees reporting from SAA states that do not use RAPIDS
X may use the unique identifier for this data element or they may use a
corresponding number meeting the AN 12 data type and field length
requirements for this data element.
2902 Date Enrolled in Pre-Apprenticeship Record the date the participant started the pre-apprenticeship program. Leave blank if this data • Vendor/Training Provider Records
element does not apply. • Signed Training Contract
• Electronic Records
X
• Attendance Sheets or Records
• Case notes
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 38 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
2904 In Pre-Apprenticeship Program with an Articulated Agreement Record 1 if the participant is in a pre-apprenticeship program where a Memorandum of Understanding • Memorandum of understanding (MOU) or similar agreement
(MOU), Memorandum of Agreement (MOA) or other formal agreement exists between the pre- • Letter from Employer or Union
apprenticeship program and the Registered Apprenticeship Program. • Vendor/Training Provider Records
Record 2 if no formal agreement exists between the pre-apprenticeship program and an • Electronic Records
X
apprenticeship program. • Attendance Sheets or Records
Leave blank if this data element does not apply. • Case notes
• Documentation from Union website
2905 Date Completed Pre-Apprenticeship Record the date the participant completed the pre-apprenticeship program. Leave blank if this data • Vendor/Training Provider Records
element does not apply. • Signed letter from an administrator or program manager of the quality pre-
apprenticeship program
X • Completion certificate or similar document indicating completion
• For grants funded under the National Apprenticeship Act, validate month and
year only.
2908 Date Started Apprenticeship Record the date the participant started the apprenticeship program. • Davis-Bacon Certificate
Leave blank if this data element does not apply. • Documentation from RAPIDS AI (Apprentice Information) Demographic Portal
• ETA Form 671 Section II (Apprenticeship Agreement) or the SAA equivalent
with email or similar confirmation from a USDOL Office of Apprenticeship
representative or a representative from the State Apprenticeship Agency (e.g.,
X X
State Director or ATR (Apprenticeship Training Representative))
• Documentation from SAA's information management system
2909 Expected Completion Date: Apprenticeship Record the expected completion date of the apprenticeship program, whether or not the participant is • Appendix A from the program’s Standards of Apprenticeship documenting
expected to complete the program during their participation. Leave blank if this data element does length of time for the RAP (for Time-Based RAPs) or approximate length of time
not apply. for competency-based or hybrid programs
• Documentation from RAPIDS AI (Apprentice Information) Demographic Portal
identifying the individual and their expected completion date
• ETA Form 671 Section II (Apprenticeship Agreement) or the SAA equivalent
X X • (Cross match) Other electronic record from RAPIDS or an SAA's information
management system containing this information
2910 Type of Apprenticeship Program Record 1 if the apprenticeship program is a Time-Based program. • Cover page of Appendix A from the program's Standards of Apprenticeship
Record 2 if the apprenticeship program is a Competency-Based program. documenting length of time for the RAP (for Time-Based RAPs) or approximate
Record 3 if the apprenticeship program is a Hybrid program. length of time for competency-based or hybrid programs.
Leave blank if this data element does not apply. • Davis-Bacon Certificate identifying the individual and type of program;
• Printout from RAPIDS AI (Apprentice Information) Demographic Portal;
• ETA Form 671 Section II (Apprenticeship Agreement) or the SAA Equivalent
• Documentation from SAA's information management system
X • Cross-match
2911 Date Completed Apprenticeship Record the date the participant completed the apprenticeship program. Leave blank if this data • Certificate of Completion issued by the Registration Agency
element does not apply. • Davis-Bacon Certificate
• Printout from RAPIDS AI (Apprentice Information) Demographic Portal
X X • Other electronic record from RAPIDS or SAA equivalent •
For grants funded under the National Apprenticeship Act, validate month and
year only.
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 39 of 40
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
Dislocated Worker
American Program
Jobs for Veterans'
Indian and Native
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
Apprenticeship
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
(at least one of the following) (if applicable)
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
National
Workers
Reentry
Reentry
(DWG)
Grants
(INA)
No. the Joint PIRL)
H1B
TAA
2912 Type of Related Instruction Provider Record 1 if the provider of Related Instruction (RI) or Related Technical Instruction (RTI) is a Joint • The name of the entity should clarify whether it is a JATC, Voc/Tech School,
Apprenticeship Training Committee. Community College, 4-year educational institution, or something else
Record 2 if the provider of RI is a Community College. • Employer Agreement
Record 3 if the provider of RI is a Vocational or Technical School. • Printout from RAPIDS AI (Apprentice Information) Demographic Portal
Record 4 if the provider of RI is a 4-year educational institution. • A Davis-Bacon Certification may be utilized if the sponsor is also the RI
Record 5 if the provider of RI is an entity other than those previously noted. provider
Leave blank if this data element does not apply. X • Invoice or other financial document from the RI provider
• Course schedule or [pages from] a catalogue for the entity
• A printout or screen shot from the website
• Cross-match
2917 Exit Wage Record the hourly wage received on the Date of Exit. • Electronic record (printout/screen shot) from the RAPIDS AI (Apprentice
Leave blank if this data element does not apply. Information) Demographic Portal
• Cross-Match with State and Out-of-State UI Quarterly Wage Records
(intrastate and interstate)
• Federal Government Employment Records (such as military employment,
Department of Defense, Office of Personnel Management, and US Postal
Service)
• Cross-Match with Federal Administrative Wage Record Databases (such as the
National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and Earnings Statements
(minimum of two per TEGL 26-16)
X
• Income Tax Records, W-2 Form, or Other Records from the State Department
of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• A Signed Letter from an Employer on Company Letterhead (attesting to an
individual’s employment status and earnings)
• Cross-Match with Partner Program Administrative Databases (such as TANF,
SNAP or other public assistance programs)
• ETA will conduct UI wage match for non-state grantees
2918 Wage at Entry into Apprenticeship Record the hourly wage received on the date of entry into the apprenticeship program. Leave blank if • ETA Form 671 or SAA equivalent
this data element does not apply. • Electronic record from RAPIDS (e.g., RAPIDS AI (Apprentice Information)
Demographic Portal screen shot) or SAA equivalent
• Cross-Match with State and Out-of-State UI Quarterly Wage Records
(intrastate and interstate)
• Federal Government Employment Records (such as military employment,
Department of Defense, Office of Personnel Management, and US Postal
Service)
• Cross-Match with Federal Administrative Wage Record Databases (such as the
National Directory of New Hires)
• State New Hires Registry
• Copy of Pay Check Stubs, Payroll Slip, or Leave and Earnings Statements
(minimum of two per TEGL 26-16)
X
• Income Tax Records, W-2 Form, or Other Records from the State Department
of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• A Signed Letter from an Employer on Company Letterhead (attesting to an
individual’s employment status and earnings)
• Cross match with Partner Program Administrative Databases (such as TANF,
SNAP or other public assistance programs)
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 40 of 40
Attachment III
References – DOL-Only Data Validation
• Workforce Innovation and Opportunity Act, Pub. L. 113-128
• Government Performance and Results Act (GPRA) of 1993 (Public Law 103-62; 107 Stat.
285)
• Joint Rule for Unified and Combined State Plans, Performance Accountability, and the One-
Stop System Joint Provisions; Final Rule (WIOA Joint Final Rule) published at 81 FR
55792 (Aug. 19, 2016)
• Employment and Training Administration, Workforce Innovation and Opportunity Act;
Final Rule (WIOA DOL Final Rule) published at 81 FR 56071 (Aug. 19, 2016)
• Workforce Innovation and Opportunity Act (WIOA) Common Performance Reporting
(OMB No. 1205-0526)
• DOL-only Performance Accountability, Information, and Reporting System
(OMB No. 1205-0521)
• TEGL 10-16, Change 1: Performance Accountability Guidance for Workforce Innovation
and Opportunity Act (WIOA) Title I, Title II, Title III, and Title IV Core Programs (August
23, 2017)
• TEGL 18-16, Change 1: Change 1 to Training and Employment Guidance Letter 18-16,
Program Eligibility and Enrollment Guidance for the National Farmworker Jobs Program
(July 12, 2021)
• TEGL 19-16: Guidance on Services provided through the Adult and Dislocated Worker
Programs under the Workforce Innovation and Opportunity Act (WIOA) and the Wagner-
Peyser Act Employment Service (ES), as amended by title III of WIOA, and for
Implementation of the WIOA Final Rules (March 1, 2017)
• TEGL 03-17: WIOA Annual Performance Report Submission (September 12, 2017)
• TEGL 07-18: Guidance for Validating Jointly Required Performance Data Submitted
under the Workforce Innovation and Opportunity Act (WIOA) (December 19, 2018)
• TEGL 14-18: Aligning Performance Accountability Reporting, Definitions, and
Policies Across Workforce Employment and Training Programs Administered by the
U.S. Department of Labor (DOL) (March 25, 2019)
• The SCSEP Data Validation Handbook (referenced in Attachment I):
https://scsep-help.com/scsep-processes/
• Employment and Training Administration source for WIOA requirements:
https://www.dol.gov/agencies/eta/wioa/
• The Performance and Results website addresses how performance is measured, reported,
and evaluated at the Employment and Training Administration:
https://www.dol.gov/agencies/eta/performance/
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