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Workforce grant performance data validation, Change 1
Summary ETA gave state and other workforce grant recipients instructions for checking the accuracy and reliability of performance data and supporting records. Its attachments provided validation procedures and source-document tables for the named programs. TEGL 23-19, Change 3 rescinded this version in December 2025, so these instructions are historical.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 23-19, Change 1
Date issued
October 25, 2022
Status
Rescinded
Rescinded December 1, 2025 by TEGL 23-19, Change 3, which expressly replaces the earlier validation attachments; ETA marks this listing entry Rescinded.
Status last verified October 24, 2026
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CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION WIOA
ADVISORY SYSTEM CORRESPONDENCE SYMBOL
U.S. DEPARTMENT OF LABOR
OPDR
Washington, D.C. 20210 DATE
October 25, 2022
ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 23-19,
Change 1
TO: STATE AND LOCAL STAKEHOLDERS IN THE WORKFORCE
INNOVATION AND OPPORTUNITY ACT
STATE WORKFORCE AGENCIES
STATE WORKFORCE ADMINISTRATORS
STATE WORKFORCE LIAISONS
H-1B SKILLS TRAINING GRANT PROGRAM RECIPIENTS
INDIAN AND NATIVE AMERICAN PROGRAM (INAP) GRANT
RECIPIENTS
JOB CORPS CONTRACTORS
JOBS FOR VETERANS STATE GRANTS (JVSG) GRANT RECIPIENTS
STATE MONITOR ADVOCATES
NATIONAL FARMWORKER JOBS PROGRAM (NFJP) GRANT
RECIPIENTS
NATIONAL DISLOCATED WORKER GRANT RECIPIENTS (DWG)
STATE APPRENTICESHIP AGENCIES
OFFICE OF APPRENTICESHIP (OA) STATE DIRECTORS
APPRENTICESHIP GRANT RECIPIENTS (OA-MANAGED)
REENTRY EMPLOYMENT OPPORTUNITIES (REO) GRANT
RECIPIENTS
SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM (SCSEP)
GRANT RECIPIENTS
TRADE ADJUSTMENT ASSISTANCE (TAA) LEADS
YOUTHBUILD GRANT RECIPIENTS
FROM: BRENT PARTON
Acting Assistant Secretary
SUBJECT: Guidance for Validating Required Performance Data Submitted by Grant
Recipients of U.S. Department of Labor (DOL) Workforce Programs
1. Purpose. This guidance provides information to grant recipients of the U.S. Department of
Labor workforce programs, including states, and provides guidelines for grant recipients to
use in developing procedures for ensuring the data submitted for performance reporting are
valid and reliable.
RESCISSIONS EXPIRATION DATE
TEGL 23-19 Continuing
2. Action Requested. Grant recipients should distribute this information to the
appropriate staff.
3. Summary and Background.
a. Summary – This guidance updates Training and Employment Guidance Letter (TEGL)
23-19, Guidance for Validating Required Performance Data Submitted by Grant
Recipients of U.S. Department of Labor (DOL) Workforce Programs, published June 18,
2020. The updated guidance provides clarifying language and revisions to data
validation requirements specific to grant recipients of DOL workforce programs. The
guidance aligns with and expands on the DOL/Department of Education Joint Guidance
in TEGL 07-18, Guidance for Validating Jointly Required Performance Data Submitted
under the Workforce Innovation and Opportunity Act (WIOA) and provides specific data
validation guidance for the WIOA core programs and other DOL-funded programs not
addressed in TEGL 07-18.
b. Background – Data validation is a series of internal controls or quality assurance
techniques established to verify the accuracy, validity, and reliability of data.
Establishing a shared data validation framework across programs ensures all program
data consistently and accurately reflect the performance of each grant recipient. To that
end, the purposes of validation procedures for both DOL-only and jointly required
performance data are to:
• Verify that the performance data reported by grant recipients to DOL are valid,
accurate, reliable, and comparable across programs;
• Identify anomalies in the data and resolve issues that may cause inaccurate
reporting;
• Improve program performance accountability through the results of data
validation efforts; and
• Outline source documentation required for common data elements.
This issuance provides additional DOL-specific guidance on data validation for DOL
programs for both the DOL-administered WIOA core programs and those that are not
WIOA core programs (referred to in this guidance as “non-core programs”). Non-core
programs include programs authorized by WIOA, as well as programs authorized by
other Federal legislation. Collectively, the non-core programs include:
• Indian and Native American (INA) Program, under WIOA section 166;
• Job Corps, under WIOA sections 141-162;
• National Farmworker Jobs Program (NFJP), under WIOA section 167;
• YouthBuild, under WIOA section 171;
• Reentry Employment Opportunities (REO), under WIOA section 169;
• National Dislocated Worker Grants (DWG), under WIOA section 170;
• H-1B Skills Training Grant Programs (grants awarded July 1, 2016, and later),
authorized under section 414(c) of the American Competitiveness and
Workforce Improvement Act of 1998 (29 U.S.C. 3224a);
• Senior Community Service Employment Program (SCSEP), authorized under
title V of The Older Americans Act of 1965 (42 U.S.C. 3056 et seq.);
• Trade Adjustment Assistance (TAA), authorized under chapter 2 of title II of
the Trade Act of 1974 (19 U.S.C. 2271 et seq.);
• Apprenticeship Grants administered by the Office of Apprenticeship (OA),
authorized by the National Apprenticeship Act of 1937 (29 U.S.C. 50); and
• Jobs for Veterans State Grants (JVSG), authorized under 38 U.S.C. chapter 41.
In addition, the data validation requirements in this guidance also apply to the Monitor
Advocate System. The Monitor Advocate System protects the standard of services
provided to migrant and seasonal farmworkers (MSFW) under the Wagner-Peyser Act
Employment Service program. Therefore, as part of a WIOA core program, all the
requirements that apply to the Wagner-Peyser Act Employment Service for data
validation will apply to the Monitor Advocate System.
DOL, jointly with the Department of Education, issued TEGL 07-18, Guidance for
Validating Jointly Required Performance Data Submitted under the Workforce
Innovation and Opportunity Act (WIOA), which elaborated on the data validation
guidelines for performance accountability required under WIOA section 116(d)(5). This
DOL-only data validation guidance fits within the framework established in TEGL
07-18 and provides DOL grant recipients with additional details on the framework for
data validation. Grant recipients must develop data validation policies and procedures
consistent with the instructions in this guidance.
4. DOL Data Validation Requirements.
a. Requirements for WIOA Core Programs and Non-Core Programs.
i. WIOA Core Programs and the TAA Program: WIOA establishes performance
accountability indicators and performance reporting requirements to assess
the effectiveness of states and local areas in achieving positive outcomes for
individuals served by the workforce development system’s six core programs.
WIOA core programs, as well as the TAA Program (Sec. 239(j)(3) of the
Trade Act of 1974), are required to follow the data validation framework
outlined in section B as well as any program-specific guidance outlined in
Attachment I.
ii. Non-Core Programs: Non-core programs must follow the program-specific instructions
guidance related to their programs as discussed in Attachment I.
b. Data Validation Framework. The WIOA core programs and the TAA Program must
use a data validation strategy. However, these programs and the other non-core program
grant recipients have the discretion to decide the specific design, implementation, and
periodic evaluation of that strategy, so long as the strategy and procedures adhere to this
guidance. All core and non-core programs must collect source documentation in
compliance with Attachment II.
Data validation helps ensure the accuracy of quarterly and annual performance
reports, safeguards data integrity, and promotes the timely resolution of data
anomalies and inaccuracies. DOL recommends that grant recipients incorporate
their data validation policies, procedures, and methodology into their data quality
assurance process, internal controls, and the 2 CFR 200.328-required monitoring
policies and procedures. DOL also recommends that grantees maintain
independence between program or grant staff who collect and report data and those
who validate reported data and source documentation.
WIOA core programs and the TAA Program must develop data validation procedures
that include:
• Written procedures for conducting data validation reviews that contain a
description of the process for identifying and correcting errors or missing
data, which may include electronic data checks;
• Regular data validation training for appropriate program staff (DOL
recommends at least annually);
• Monitoring protocols, consistent with 2 CFR 200.328, to ensure that program
staff are following the written data validation policy and procedures and take
appropriate corrective action if those procedures are not being followed;
• Regular data integrity review of program data (DOL recommends quarterly)
for errors, missing data, out-of-range variances in values reported, and other
anomalies;
• Documentation that missing documentation and erroneous data
identified during the review process have been corrected;
• Documentation processes for maintaining records per the Federal records
retention policy, which may include: copies of worksheets on data elements
or records reviewed, frozen quarterly wage records for wage record matching
used for reporting outcomes, trends in common data accuracy issues, error
rates, and corrective action efforts made after data validation reviews; and
• Regular assessments of the effectiveness of the data validation process
(DOL recommends at least annually) and revisions to that policy and
process as needed.
On a quarterly basis, DOL will provide grant recipients with feedback regarding their
performance reports to aid in data integrity efforts and support data accuracy (e.g.,
Quarterly Report Analysis, TAA Data Integrity analysis, etc.). The analysis will include,
but is not limited to, a review of the data submitted, anomalies and outliers, and other
potential data quality issues, which may indicate reporting inaccuracies. Grant
recipients are encouraged to incorporate the DOL-provided analysis into their data
validation processes.
States must validate the information in annual reports for WIOA core programs each
program year before submitting the reports to DOL. As noted above, DOL
recommends that all grant recipients engage in data validation activities on a
quarterly basis to ensure their data are accurate. Establishing quarterly data reviews
is a best practice for identifying and correcting errors to improve performance
reporting and ensuring that the data reflects the program participants, services,
and outcomes.
c. Data Validation Parameters. Policies and procedures developed by the WIOA core
programs, as well as the TAA Program, must include regular data element validation
conducted at least annually. States and grantees must verify the specific data
provided and its source documentation, as required in TEGL 07-18, and Attachment
II of this TEGL. DOL selected the elements in Attachment II because they are
necessary for reporting accurate performance outcomes and ensuring consistency
across the programs mentioned above in section 3.B.
DOL will not provide a specific statistical validation sampling methodology or
specific data validation software but encourages grant recipients to incorporate a
comprehensive random sampling methodology and procedure for reviewing the
source documentation of participant files (including exiters) into their data validation
processes. Grant recipients should use a random sampling methodology, provide a
sufficient representation of records from each program, and for each of the required
elements as described in Attachment II.1 Grant recipients should also consider
mechanisms for ensuring that zeros, blanks or null values, and negative responses are
accurate. Approaches could include incorporating internal edit checks, outlier
reports, and processes for resolving any issues resulting in unreported or missing
elements identified through participant file reviews.
d. Source Documentation. In Attachment II of this guidance, programs mentioned
above in section 3.B identify acceptable source documentation necessary to validate
these selected data elements. Grant recipients may:
(1) require source documentation for additional program-specific data elements
not included in this guidance;
(2) maintain supporting source documentation for data elements not included in this
guidance; and/or
(3) conduct validation on additional data elements not included in this guidance.
DOL recommends that grant recipients identify similar data elements that are
required for validation, such as for eligibility documentation, and use those
requirements as a basis for developing source documentation requirements for any
additional elements beyond the requirements set forth in Attachment II.
DOL encourages grant recipients to consider the impacts on equity and accessibility
when developing their source documentation policies and procedures. For example,
grantees considering restrictions on the use of self-attestation should consider that
while other documentation sources are preferred when practical, self-attestation is an
important option for populations with barriers to obtaining eligibility and reporting
documents (such as disconnected youth, American Indian and Alaska Native
populations, individuals experiencing homelessness, justice involved individuals,
1
Grant recipients may use publicly available calculators and tools for determining sample size based on total records.
refugees, disaster impacted individuals, and others) and help ensure such
populations are able to equitably access services.
e. Documentation of Eligibility. While the collection of source documentation for data
validation will often take place at the same time as the determination of an
individual’s program eligibility, these actions serve different purposes. Eligibility
determination only needs to confirm that an individual meets the requirements of a
program before becoming a participant in the program.
The list of source documentation outlined in Attachment II describes documents that
could be used for eligibility determination. Where self-attestation is listed as an
option for source documentation in Attachment II, the lack of source documentation
beyond self-attestation must not delay or prevent enrollment and receipt of services
in a program.
f. Reporting Requirements. Grant recipients must describe their data integrity
measures, data validation methodology, policies, and procedures as required by their
individual program guidance in Attachment I. Grant recipients should contact their
appropriate regional or program offices for technical assistance.
g. Monitoring. DOL will conduct monitoring of these requirements through the
appropriate regional or program office. During these reviews, grant recipients can
expect Federal staff to conduct monitoring activities that include, but are not limited to:
(1) checking for data validation policies, processes, and procedures;
(2) verifying the grantee's compliance with its established policies, processes, and
procedures;
(3) verifying if grantees are training staff, and if any corrective action is
needed or implemented;
(4) reviewing files and source documentation;
(5) reviewing data validation results maintained per Federal records retention
policy per 2 CFR § 200.334; and
(6) analyzing data integrity reports generated by DOL. Reviews may result in
findings or requirements for corrective action.
5. Inquiries. Please direct inquiries to the appropriate regional or program office.
6. Reference(s).
• Please see Attachment III.
7. Attachment(s).
• Attachment I – Program Specific Instructions
• Attachment II – Source Documentation for WIOA Core/Non-Core Programs
• Attachment III – References
Attachment I
Program-Specific Instructions
1. Adult, Dislocated Worker, Wagner-Peyser Act Employment Service, and Youth. Adult,
Dislocated Worker, Wagner-Peyser Act Employment Service, and Youth programs are
required to follow all data validation policies and procedures set forth in this guidance. This
also includes validating all elements indicated by “X” (Required for Data Element Validation)
with supporting documentation outlined in Attachment II, by program. States and outlying
areas must summarize their data validation methodology, policies, and procedures in their
annual narrative performance reports.
1.a. Trade Adjustment Assistance (TAA). TAA Program are required to follow all data
validation policies and procedures set forth in this guidance. This also includes validating all
elements indicated by “X” (Required for Data Element Validation) with supporting
documentation outlined in Attachment II, by program. Section 239(j)(3) of the Trade Act of
1974, as amended, requires states to ensure that the data reported to DOL is valid and reliable,
consistent with guidelines issued by DOL. In addition, section 239(i) requires states to
establish control measures designed to ensure the accuracy and verifiability of reported data.
Therefore, states are advised that additional review of state validation methodologies will be
conducted by the Office of Trade Adjustment Assistance. For participants served by separate
agent and liable states under 20 CFR 618.824, the state that collects the data must maintain the
source documentation.
2. Indian and Native American Program (INAP). INAP grant recipients are encouraged to
fully implement the data validation framework outlined in section 4.B of this TEGL. DOL
recommends grant recipients administer quarterly reviews of their performance outcomes to
compare them against expected outcomes, to ensure timely data entry, and to ensure reported
outcomes are accurately reflected with supporting documentation. Additionally, grant
recipients should work to develop a policy for periodic monitoring of source documentation.
This may include random file selections scheduled on a quarterly basis to ensure the required
source documentation reflects the outcomes reported. Grant recipients should implement
policies that align with the goals of this TEGL, where possible, to ensure adequate
documentation is collected, and maintained. These efforts will help protect grant recipients
from incurring disallowed costs or being cited for other compliance findings by identifying
and correcting potential issues prior to reporting. The case management system for the INAP
program is consistent with and supports the data validation framework outlined in section 4.B
of this TEGL.
3. Job Corps. Job Corps employs a source documentation validation process through its case
management system. In its policy guidance, Job Corps establishes specific source documents
required for all student-related data entry and publishes a Program Instruction Notice when
changes are made to any measure definition and related documentation requirement. Job
Corps’ data portals list out all required documents in drop-down menus, and all the contractors
are required to select the correct and specific documents in support of entering students’ data
during application, enrollment, center training, and post-separation placement phases. In the
Attachment I
data entry portals, Job Corps uses edit check functions to protect data integrity: outliers or
errors in data entry are red flagged or rejected until corrected. In addition, Job Corps conducts
routine data integrity audits to identify deviations and errors in documentation for student
information and takes contractual and administrative actions to mitigate the damages and
correct mistakes. The Job Corps’ Data Center extracts, processes, and sends the Participant
Individual Record Layout (PIRL) data to the Workforce Integrated Performance System
(WIPS) following another quality review.
3.a. Job Corps Demonstration. Job Corps Demonstration grant recipients engage in data
validation activities on a quarterly basis to ensure data accuracy and correct errors so that data
properly and accurately reflects the program participants, services, and outcomes. Before
developing and uploading the Demonstration grant recipients’ PIRL report in WIPS, Job
Corps also conducts a quarterly quality review of their data for consistency and missing data.
4. National Farmworker Jobs Program (NFJP). NFJP grant recipients are required to develop
and implement data validation policies and procedures using the data validation framework
outlined in section 4.B of this TEGL. At a minimum, DOL recommends that grant recipients
run periodic reviews of their performance outcomes to compare them against expected
outcomes, ensure that timely data entry is being done, and to ensure reported outcomes are
accurately reflected with supporting documentation. Additionally, grant recipients should work
to develop a policy for periodic monitoring of source documentation. This may include random
file selections scheduled on a quarterly basis to ensure the required source documentation
reflects the outcomes reported. Please note the Federal sources listed in this TEGL are the
generic, federally recommended source documentation. It is possible that an acceptable source
document is not captured on the data validation source document list. Where that might be the
case, NFJP grant recipients should submit requests to use other sources of eligibility
documentation to their Federal Project Officer. Grant recipients should implement policies that
align with the goals of this TEGL, where possible, to ensure adequate documentation is
collected, and maintained.
Grant recipients are encouraged to collect source documentation when it is available and
practical. Self-attestation or case notes may be used for many of data elements as noted in this
TEGL’s Attachment II. To meet the needs of migrant and seasonal farmworkers and their
dependents, grant recipients’ policies and procedures should incorporate the use of self-
attestation or case notes to meet their customers’ needs and increase access to program services.
For the definitions of self-attestation and case notes refer to Attachment II.
Additionally, grant recipients are encouraged to incorporate the use of self-certification in their
NFJP applications. Per 20 CFR 685.110, self-certification means an eligible MSFW’s signed
attestation that the information they submit to demonstrate eligibility for the NFJP is true and
accurate. These efforts will help protect grant recipients from incurring disallowed costs or
being cited for other compliance findings by identifying and correcting potential issues prior to
reporting.
5. YouthBuild. YouthBuild grant recipients are encouraged to fully implement the data
validation framework outlined in section 4.B of this TEGL. DOL recommends grant recipients
administer quarterly reviews of their performance outcomes to compare them against expected
outcomes, ensure that timely data entry is being done, and to ensure reported outcomes are
Attachment I
accurately reflected with supporting documentation. Additionally, grant recipients should
work to develop a policy for periodic monitoring of source documentation. This may include
random file selections scheduled on a monthly or quarterly basis to ensure the required source
documentation contained in this TEGL’s Attachment II are provided for each participant file to
which the data elements pertain. Grant recipients should implement policies that align with the
goals of this TEGL, where possible, to ensure adequate documentation is collected, and
maintained. These efforts will help protect grant recipients from incurring disallowed costs or
being cited for other compliance findings. The case management system for the YouthBuild
program is consistent with and supports the data validation framework outlined in section 4.B
of this TEGL.
6. Reentry Employment Opportunities (REO). REO grant recipients are encouraged to fully
implement the data validation framework outlined in section 4.B of this TEGL. DOL
recommends grant recipients administer periodic reviews of their performance outcomes to
compare against expected outcomes and ensure that timely data entry is being done and to
ensure reported outcomes are accurately reflected with supporting documentation.
Additionally, grant recipients should work to develop a policy for periodic monitoring of
source documentation. This may include random file selections scheduled on a quarterly basis
to ensure the required source documentation reflects the outcomes reported. Grant recipients
should implement policies that align with the goals of this TEGL, where possible, to ensure
adequate documentation is provided. These efforts will help protect grant recipients from
incurring disallowed costs or being cited for other compliance findings. The case management
systems for the REO program are consistent with and support the data validation framework
outlined in Section 4.B of this TEGL.
To meet the needs of individuals who are incarcerated or otherwise justice involved, grant
recipients’ policies and procedures should incorporate the use of self-attestation or case notes
to meet their customers’ needs and increase access to program services. For the definitions of
self-attestation and case notes refer to Attachment II.
7. H-1B Skills Training Grants. H-1B grant recipients are encouraged to fully implement the
data validation framework outlined in section 4.B of this TEGL, and use the supporting
documentation indicated in Attachment II to validate H-1B-specific data elements in
consultation with their assigned Federal Project Officer. DOL recommends that grant
recipients conduct periodic reviews of their performance outcomes to compare them against
expected outcomes, and to ensure reported outcomes are accurately reflected with supporting
documentation and timely data entry. Additionally, grant recipients should work to develop a
policy for periodic monitoring of source documentation. This may include random file
selections scheduled on a quarterly basis to ensure the required source documentation reflects
the outcomes reported. Grant recipients should implement policies that align with the goals of
this TEGL to ensure adequate documentation is collected and maintained. These efforts will
help protect grant recipients from incurring disallowed costs or being cited for other
compliance findings by identifying and correcting potential issues prior to reporting.
8. The Senior Community Services Employment Program (SCSEP). SCSEP grant recipients
have been and continue to be required to use the application incorporated into the SCSEP data
collection system to validate data elements that relate to the performance measures, eligibility,
Attachment I
and essential program requirements. The SCSEP data validation application currently provides
online validation worksheets, scoring, and reports for each grant recipient. For PY 2021, this
application contains 46 data elements, 30 in the eligibility sample and 16 in the performance
sample. In PY 2022, there will be 17 data elements in the performance sample due to the
reinstatement of a data element that was inadvertently deleted in the PY 2020 data validation.
SCSEP grant recipients are required to continue using this data validation application. SCSEP
grant recipients must also continue to apply the source documentation requirements in Section
IV of the latest SCSEP Data Validation Handbook instead of the Source Documentation
Validation document attached to this TEGL (Attachment II). Section II of the SCSEP Data
Validation Handbook contains a detailed explanation of the sampling procedure employed by
the application.
9. Apprenticeship Grants (OA Managed). Apprenticeship grant recipients are encouraged to
fully implement the data validation framework outlined in section 4.B of this TEGL. At a
minimum, DOL recommends that grant recipients conduct quarterly reviews of their
performance outcomes to compare them against expected outcomes, to ensure data entry is
timely, and to ensure reported activities and outcomes are accurately reflected with appropriate
source documentation. Additionally, grant recipients should develop a policy for periodic
monitoring of source documentation. This may include random file selections on a quarterly or
more frequent basis to ensure the required source documentation reflects the activities and
outcomes reported. Grant recipients should implement policies and procedures that align with
the goals of this TEGL to ensure adequate documentation is collected and maintained. These
efforts will help protect grant recipients from incurring disallowed costs or being cited for other
compliance findings by identifying and correcting potential issues prior to reporting.
10. Jobs for Veterans State Grants (JVSG). JVSG grant recipients are strongly encouraged to
implement the data validation framework outlined in section 4.B and the source documentation
guidelines in section 4.D of this TEGL. However, these promising practices are not required
unless otherwise specified in guidance from the Veterans’ Employment and Training Service.
A participant’s verbal self-attestation of eligibility is sufficient to receive DVOP services.
Establishing quarterly data reviews can help with identifying and correcting errors to improve
performance reporting, as well as ensuring the data accurately reflects the program participants,
services, and outcomes.
11. National Dislocated Worker Grants (DWG). DWG grant recipients are encouraged to fully
implement the data validation policies and procedures set forth in section 4.B of this TEGL.
Grant recipients should implement a data validation policy; DOL recommends aligning the
data validation policy with the policy established for the core programs. Establishing quarterly
data reviews is a promising practice for identifying and correcting errors to improve
performance reporting, as well as ensuring the data accurately reflects the program
participants, services, and outcomes.
Attachment II
Source Documentation for Core/Non-Core Programs DOL-only Data Element Validation
Source Documentation Validation Instructions
The data element source documentation table lists the data elements that grantees are either required or encouraged to validate as part of the data validation
framework referenced in Attachment I (please refer to Attachment I for program-specific guidance). The table displays the PIRL data element numbers, data
element names, definitions/instructions, program specific requirements, and source documentation needed to perform data element validation on each data
element. All grantees reporting performance data in accordance with section 116(d) of WIOA must use the same data element definitions in the PIRL. All
programs required to conduct data validation, as outlined in Attachment I, must use the source documentation in Attachment II.
A. Understanding the Source Documentation Attachment layout/columns
1. Columns for “Data Element Number,” “Data Element Name,” and “Data Element Definitions/Instructions” are not to be cited as the latest PIRL
data elements. When seeking current PIRL related information, please visit https://www.dol.gov/agencies/eta/performance/reporting for
current reporting requirements.
2. An “X” in the column represents the data elements applicable to a particular program for validation.
3. The “Source Documentation” column lists acceptable source documentation by each element. Programs may choose any of the
acceptable source documentation from the list. Grantees may be more restrictive and authorize a smaller subset of allowable source
documentation in their grantee policy. Grantees choosing to establish more restrictive source documentation policies should
carefully consider the impacts (direct or indirect) those restrictions may have on providing equitable and accessible services to
populations with barriers that can make obtaining certain source documents difficult.
4. The “Program Specific Parameters” column lists any special conditions or notes a program office may require. Source documentation
requirements in this column, if any, will supplement or supersede those listed in the Source Documentation column as these requirements may
limit acceptable source documentation.
B. Types of Source Documentation
For most data elements, the validation guidelines provide multiple forms of acceptable source documentation. If multiple sources conflict, the most
authoritative source should be used to determine if the data element is valid and accurate.
The general categories of source documentation types include:
1. Case Notes: Case notes refer to either paper or electronic statements by the case manager that identify, at a minimum, the following: (a) a
participant's status for a specific data element, (b) the date on which the information was obtained, and (c) the name of the case manager who
obtained the information.
2. Cross-Match: A cross-match requires grantees to identify detailed evidence that confirms the data element in a secondary database. Grantees
must also confirm supporting information such as dates of participation and services rendered. Grantees must have data sharing agreements in
place as appropriate.
3. Electronic Records which may include:
o Participant Source Documents: Participant source documents maintained in the grantee’s management information system (MIS) or
other official record keeping system.
o Grantee participant service record: Grantee participant information generated and maintained by the grantee regarding the specific
services received by a participant. The information may be generated and maintained through the grantee’s MIS or other official record
keeping system.
4. Self-Attestation: Self-attestation means a written, or electronic/digital declaration of information for a particular data element, signed and
dated by the participant. DOL broadly interprets what is considered an electronic/digital signature. Electronic signatures or a submission from
the participant such as an email, text, or unique online survey response is considered an electronic signature or verification; it must be
participant generated and traceable to the participant. Grantees must retain documentation of the self-attestation.
Attachment II Source Documentation
Attachment II: Source Documentation DOL- only Data Element Validation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
SECTION A - INDIVIDUAL INFORMATION
200 Date of Birth Record the participant's date of birth. • Drivers License For H-1B grantees: Grants that serve incumbent worker
(WIOA) • Baptismal Record participants may use documentation maintained by the
• Birth Certificate employer to document "Date of Birth (WIOA)."
• DD-214
• Report of Transfer or Discharge Paper
• Federal, State, Local or Tribal Identification Card
• Passport
• Hospital Record of Birth
• Public Assistance/Social Service Records
X X X X X X X X X X X X X X X • School Records or ID Cards
• Work Permit
• Family Bible
• Cross-Match with State Agency Records
• Justice System Records
• Selective Service Registration
• Signed Letter from a parent or guardian
• Medical Records
• Self-Attestation
202 Individual with a Disability Record 1 if the participant indicates that he/she has any "disability”, as defined in Section 3(2)(a) of the • School 504 Records Provided by Student
(WIOA) Americans with Disabilities Act of 1990 (42 U.S.C. 12102). Under that definition, a "disability" is a • Assessment Test Results
physical or mental impairment that substantially limits one or more of the person's major life activities. • School Individualized Education Program (IEP) record
Record 0 if the participant indicates that he/she does not have a disability that meets the definition. X X X X X x X X X X X • Self-Attestation
Record 9 if the participant did not self-identify.
211 American Indian / Alaska Native Record 1 if the participant indicates that he/she is a member of an Indian tribe, band, nation, or other For DINAP
(WIOA) organized group or community, including any Alaska Native village or regional or village corporation as One of the following:
defined in or established pursuant to the Alaska Native Claims Settlement Act (85 Stat. 688) [43 U.S.C. • Certificate of Degree of Indian Blood (CDIB) card or letter
1601 et seq.], which is recognized as eligible for the special programs and services provided by the • Tribal Enrollment Card
United States to Indians because of their status as Indians. X • Letter or card from BIA showing census roll number
Record 0 if the participant indicates that he/she does not meet any of these conditions. • Document from the Alaska Native Corporation which verifies
Record 9 if the participant did not self-identify his/her race. that the applicant is an Alaska Native
214 Native Hawaiian / Other Pacific Islander Record 1 if the participant indicates that he/she is a person having origins in any of the original For DINAP
(WIOA) peoples of Hawaii, Guam, Samoa, or other Pacific Islands. One of the following:
Record 0 if the participant indicates that he/she does not meet any of these conditions. • Certified Birth Certificate showing Native Hawaiian ethnicity
Record 9 if the participant did not self-identify his/her race. • OHA (Office of Hawaiian Affairs) Registry Card
X • Kamehameha Schools Ho`oulu Hawaiian Data Center
Certification Letter which states Native Hawaiian
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 1 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
301 Eligible Veteran Status Record 1 if the participant is a person who served in the active U.S. milIndividual Training Account Source documentation beyond Self-Attestation for this element is only required
(ITA)ry, naval, or air service for a period of less than or equal to 180 days, and who was discharged or at the point in which a decision is made to enroll a covered person over a non-
released from such service under conditions other than dishonorable. covered person and commit financial resources, which does not include staff
Record 2 if the participant served on active duty for a period of more than 180 days and was time. (Per TEGL 10-09, Section 9.)
discharged or released with other than a dishonorable discharge; or was discharged or released • DD-214
because of a service connected disability; or as a member of a reserve component under an order to • Cross-Match with Department of Defense Records
active duty pursuant to section 167(a), (d), or (g), 673 (a) of Title 10, U.S.C., served on active duty • Cross-Match with Veterans Service Database
during a period of war or in a campaign or expedition for which a campaign badge is authorized and • A Letter from the Veterans' Administration
was discharged or released from such duty with other than a dishonorable discharge. • NGB- 22 documenting Title 10 federal active duty service
Record 3 if the participant is: (a) the spouse of any person who died on active duty or of a service • Self-Attestation
connected disability, (b) the spouse of any member of the Armed Forces serving on active duty who at
the time of application for assistance under this part, is listed, pursuant to 38 U.S.C 101 and the
regulations issued there under, by the Secretary concerned, in one or more of the following categories X X X X X X X X X X X X
and has been so listed for more than 90 days: (i) missing in action; (ii) captured in the line of duty by a
hostile force; or (iii) forcibly detained or interned in the line of duty by a foreign government or power;
or (c) the spouse of any person who has a total disability permanent in nature resulting from a service
connected disability or the spouse of a veteran who died while a disability so evaluated was in
existence.
Record 0 if the participant does not meet any one of the conditions described above.
Leave “blank” if the data is not available.
SECTION A.04 - EMPLOYMENT AND EDUCATION INFORMATION
401 UC Eligible Status Record 1 if the participant is a person who (a) filed a claim and has been determined eligible for • Cross-Match to State UI Database
benefit payments under one or more State or Federal Unemployment Compensation (UC) programs • Cross-Match to State MIS Database
and whose benefit year or compensation, by reason of an extended duration period, has not ended • Referral Transmittal by RESEA or WPRS
and who has not exhausted his/her benefit rights, and (b) was referred based on participation in the • Self-Attestation for Code Values 3 and 4 only
Reemployment Services and Eligibility Assessment (RESEA) program.
Record 2 if the participant is a person who (a) filed a claim and has been determined eligible for
benefit payments under one or more State or Federal Unemployment Compensation (UC) programs
and whose benefit year or compensation, by reason of an extended duration period, has not ended
and who has not exhausted his/her benefit rights, and (b) was referred to service through the state's
Worker Profiling and Reemployment Services (WPRS) system.
X X X X X X X X
Record 3 if the participant is a person who meets condition 2 (a) described above, but was not referred
to service through the state's WPRS system or the RESEA program.
Record 4 if the participant meets condition 2(a), but has exhausted all UC benefit rights for which
he/she has been determined eligible, including extended supplemental benefit rights.
Record 5 if the participant is claimant who is exempt from normal work search requirements according
state law, and does not have to perform work search activities.
Record 0 if the participant was neither a UC Claimant nor an Exhaustee.
Leave blank if this data element does not apply to the participant.
402 Long-Term Unemployed at Program Entry Record 1 if the participant, at program entry, has been unemployed for 27 or more consecutive weeks. • Public Assistance Records
(WIOA) Record 0 if the participant does not meet the condition described above. • Refugee Assistance Records
X X X X X X X X • Cross-Match with Public Assistance Database
• Cross-Match with UI Database
• Self-Attestation
407 Highest School Grade Completed at Program Entry Use the appropriate code to record the highest school grade completed by the participant at program • Applicable records from education institution (GED certificate, diploma, For Job Corps: If school records are unavailable, Job Corps
(WIOA) entry. attendance record, transcripts, drop out letter, school documentation) admission counselors must document attempts to obtain
Record 1 – 12 for the number of school grades completed by the participant. • Intake Application or Enrollment Form educational history
Record 0 if no school grades were completed. X X X X X X X X • Electronic Records
• Case notes
• Self- Attestation
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 2 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
408 Highest Educational Level Completed at Program Entry Use the appropriate code to record the highest educational level completed by the participant at • Applicable records from education institution (GED certificate, diploma, For Job Corps: If school records are unavailable, Job Corps
(WIOA) program entry. attendance record, transcripts, drop out letter, school documentation) admission counselors must document attempts to obtain
Record 1 if the participant attained a secondary school diploma. • Intake Application or Enrollment Form educational history
Record 2 if the participant attained a secondary school equivalency. • Electronic Records
Record 3 if the participant has a disability and attained a certificate of attendance/completion as a • Case notes
result of successfully completing an Individualized Education Program (IEP). • Self- Attestation
Record 4 if the participant completed one of more years of postsecondary education.
X X X X X X X X
Record 5 if the participant attained a postsecondary certification, license, or educational certificate
(non-degree).
Record 6 if the participant attained an Associate's degree.
Record 7 if the participant attained a Bachelor’s degree.
Record 8 if the participant attained a degree beyond a Bachelor's degree.
Record 0 if no educational level was completed.
409 School Status at Program Entry Record 1 if the participant, at program entry, has not received a secondary school diploma or its • Applicable records from education institution (GED certificate, diploma,
(WIOA) recognized equivalent and is attending any primary or secondary school (including elementary, attendance record, transcripts, drop out letter, school documentation)
intermediate, junior high school, whether full or part-time), or is between school terms and intends to • Intake Application or Enrollment Form
return to school. • Electronic Records
Record 2 if the participant, at program entry, has not received a secondary school diploma or its • Case notes
recognized equivalent and is attending an alternative high school or an alternative course of study • Self-Attestation
approved by the local educational agency whether full or part-time, or is between school terms and is
enrolled to return to school.
Record 3 if the participant, at program entry, has received a secondary school diploma or its
recognized equivalent and is attending a postsecondary school or program (whether full or part-time),
or is between school terms and is enrolled to return to school.
X X X X X X X X X
Record 4 if the participant, at program entry, is not within the age of compulsory school attendance;
and is no longer attending any school and has not received a secondary school diploma or its
recognized equivalent.
Record 5 if the participant, at program entry, is not attending any school and has either graduated
from secondary school or has attained a secondary school equivalency.
Record 6 if the participant, at program entry, is within the age of compulsory school attendance, but is
not attending school and has not received a secondary school diploma or its recognized equivalent.
410 Date of Actual Dislocation Record the participant's date of actual dislocation from employment. This date is the last day of • Verification from Employer
employment at the dislocation job. • Rapid Response List
Leave blank if there is no dislocation job (e.g., displaced homemaker) or this data element does not • Notice of Layoff
apply to the participant. X X X X X X • Public Announcement with Follow-Up Cross-Match with UI Database
• Self-Attestation
411 Most Recent Date of Qualifying Separation Record the participant's most recent date of separation from trade-impacted employment that • Verification from Employer
qualifies the participant to receive benefits and/or services under the Trade Act. • Rapid Response List
Leave blank if there is no qualifying separation date or the separation date is the same as the Date of • Notice of Layoff
Actual Dislocation or this data element does not apply to the participant. X • Public Announcement with Follow-Up Cross-Match with UI Database
• Self-Attestation
412 Tenure with Employer at Separation Record the total number of months that the participant was employed with the employer of record as • Verification from Employer
of the participant's most recent qualifying date of separation. Employment of at least one day but less • Worker List from Firm
than one month should be recorded as "1". • Cross-Match
Leave blank if this data element does not apply to the participant. X X X • Intake Application or Enrollment Form
• Case notes
• Self-Attestation
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 3 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
413 Migrant and Seasonal Farmworker Designation as defined at 20 CFR 651.10 Record 1 if the participant is a seasonal farmworker, meaning an individual who is employed, or was • Cross-Match with Public Assistance Records
employed in the past 12 months, in farmwork (as described at 20 CFR 651.10) of a seasonal or other • Cross-Match with State MIS Database
temporary nature and is not required to be absent overnight from his/her permanent place of • Employment Records
residence. Non-migrant individuals who are full-time students are excluded. Labor is performed on a • Case notes
seasonal basis where, ordinarily, the employment pertains to, or is of the kind exclusively performed at • Self-Attestation
certain seasons, or periods of the year and which, from its nature, may not be continuous or carried on
throughout the year. A worker, who moves from one seasonal activity to another, while employed in
farm work, is employed on a seasonal basis even though he/she may continue to be employed during
a major portion of the year. A worker is employed on other temporary basis where he/she is
employed for a limited time only or his/her performance is contemplated for a particular piece of
work, usually of short duration. Generally, employment which is contemplated to continue indefinitely
X
is not temporary.
Record 2 if the participant is a migrant farmworker, meaning a seasonal farmworker (as defined above)
who travels to the job site so that the farmworker is not reasonably able to return to his/her
permanent residence within the same day. Full-time students traveling in organized groups rather
than with their families are excluded.
Record 0 if the participant does not meet the condition described above.
Leave blank if this data element does not apply to the individual.
SECTION A.05 - PUBLIC ASSISTANCE INFORMATION
600 Temporary Assistance to Needy Families (TANF) Record 1 if the participant is listed on the welfare grant or has received cash assistance or other • TANF Eligibility Verification For WIOA Adult/DW/WP/DWG require only if participant has
support services from the TANF agency in the last six months prior to participation in the program. • TANF Period of Benefit Receipt Verification received Individualized Career Services or Training
Record 0 if the participant does not meet the condition described above. X X X X X X X • Referral Transmittal from TANF
Leave blank if this data element does not apply to the participant. • Cross-Match with TANF Public Assistance Records
601 Exhausting TANF Within 2 Years Record 1 if the participant, at program entry, is within 2 years of exhausting lifetime eligibility under • TANF Eligibility Verification For WIOA Adult/DW/WP/DWG require only if participant has
(Part A Title IV of the Social Security Act) at Program Entry part A of Title IV of the Social Security Act (42 U.S.C. 601 et seq.), regardless of whether receiving these • TANF Period of Benefit Receipt Verification received Individualized Career Services or Training
(WIOA) benefits at program entry. • Referral Transmittal from TANF
Record 0 if the participant does not meet the condition described above. X X X X X X • Cross-Match with TANF Public Assistance Records
Record 9 if the data element does not apply to the participant (i.e., the participant has never received
TANF, or if the participant has already exhausted lifetime TANF eligibility).
602 Supplemental Security Income(SSI) / Social Security Disability Insurance (SSDI) Record 1 if the participant is receiving or has received SSI under Title XVI of the Social Security Act in • SSI/SSDI Receipt of Benefits Verification For WIOA Adult/DW/WP/DWG require only if participant has
the last six months prior to participation in the program. • Referral Transmittal from SSA received Individualized Career Services or Training
Record 2 if the participant is receiving or has received SSDI benefit payments under Title XIX of the • SSI/SSDI Eligibility Verification
Social Security Act in the last six months prior to participation in the program. • Cross-Match with SSA Database
Record 3 if the participant is receiving or has received both SSI and SSDI in the last six months prior to
participation in the program.
Record 4 if the participant is receiving or has received SSI under Title XVI of the Social Security Act in
the last six months prior to participation in the program and is a Ticket to Work Program Ticket Holder
issued by the Social Security Administration.
Record 5 if the participant is receiving or has received SSDI benefit payments under Title XIX of the
Social Security Act in the last six months prior to participation in the program and is a Ticket to Work X X X X X X
Program Ticket holder issued by the Social Security Administration.
Record 6 if the participant is receiving or has received both SSI and SSDI in the last six months prior to
participation in the program and is a Ticket to Work Program Ticket holder issued by the Social Security
Administration.
Record 0 if the participant does not meet any of the conditions described above.
603 Supplemental Nutrition Assistance Program (SNAP) Record 1 if the participant is receiving assistance through the Supplemental Nutrition Assistance • SNAP Eligibility Verification For WIOA Adult/DW/WP/DWG require only if participant has
Program (SNAP) under the Food and Nutrition Act of 2008 (7 USC 2011 et seq.) • Documentation of SNAP Benefit Receipt received Individualized Career Services or Training
Record 0 if the participant does not meet the above criteria. X X X X X X • Referral Transmittal from SNAP
• Cross-Match
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 4 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
604 Other Public Assistance Recipient Record 1 if the participant is a person who is receiving or has received cash assistance or other support • Copy of Authorization to Receive Cash Public Assistance
services from one of the following sources in the last six months prior to participation in the program: • Copy of Public Assistance Check
General Assistance (GA) (State/local government), or Refugee Cash Assistance (RCA). Do not include • Medical Card Showing Cash Grant Status
foster child payments. X X X X • Public Assistance Eligibility Verification
Record 0 if the participant does not meet the above criteria. • Cross-Match
Leave blank if this data element does not apply to the participant.
SECTION A.06 - ADDITIONAL YOUTH CHARACTERTISTICS
701 Pregnant or Parenting Youth Record 1 if the participant is a youth who is pregnant, or an individual (male or female) who is • Needs Assessment
providing custodial care for one or more dependents under age 18. • WIC Eligibility Verification
Record 0 if the participant does not meet the conditions described above. • TANF Single Parent Eligibility Verification
Leave blank if the data is not available. X X • Intake Application or Enrollment Form
• Individual Service Strategy
• Case notes
• Self-Attestation
702 Youth Who Needs Additional Assistance Record 1 if the participant is an out-of-school youth who requires additional assistance to enter or See state policy on definition:
complete an educational program, or to secure and hold employment or an in-school youth who • Intake Application or Enrollment Form
requires additional assistance to complete an educational program or to secure or hold employment as • Case notes
defined by State or local policy. If the State Board defines a policy, the policy must be included in the • Needs Assessment
State Plan. X X • Individual Service Strategy (ISS)
Record 0 if the participant does not meet the conditions described above. • Self-Attestation
Leave blank if this data element does not apply to the participant.
704 Foster Care Youth Status at Program Entry Record 1 if the participant, at program entry, is a person aged 24 or under who is currently in foster • Written Confirmation from Social Services Agency
(WIOA) care or has aged out of the foster care system. • Case notes
Record 0 if the participant does not meet the conditions described above. • Foster Care Agency Referral Transmittal
X X X X X X X X X X • Intake Application or Enrollment Form
• Needs Assessment
• Individual Service Strategy
• Self-Attestation
SECTION A.07 - ADDITIONAL REPORTABLE CHARACTERISTICS
800 Homeless participant, Homeless Children and Youths, or Runaway Youth at Record 1 if the participant, at program entry: • Intake Application or Enrollment Form For Job Corp: If the source documentation is unavailable,
Program Entry (a) Lacks a fixed, regular, and adequate nighttime residence; this includes a participant who: • Written Statement or Referral Transmittal from a Shelter or Social Service documented attempts to obtain such information accompanied
(WIOA) (i) is sharing the housing of other persons due to loss of housing, economic hardship, or a similar Agency by a completed Statement of Support form describing how the
reason; • Needs Assessment applicant is being supported in the absence of any significant
(ii) is living in a motel, hotel, trailer park, or campground due to a lack of alternative adequate • Case notes income.
accommodations; • Individual Service Strategy
(iii) is living in an emergency or transitional shelter; • A letter from caseworker or support provider
(iv) is abandoned in a hospIndividual Training Account (ITA)l; or • Self-Attestation
(v) is awaiting foster care placement;
(b) Has a primary nighttime residence that is a public or private place not designed for or ordinarily
used as a regular sleeping accommodation for human beings, such as a car, park, abandoned building,
bus or train station, airport, or camping ground; X X X X X X X X X X X
(c) Is a migratory child who in the preceding 36 months was required to move from one school district
to another due to changes in the parent’s or parent’s spouse’s seasonal employment in agriculture,
dairy, or fishing work; or
(d) Is under 18 years of age and absents himself or herself from home or place of legal residence
without the permission of his or her family (i.e., runaway youth).
This definition does not include a participant imprisoned or detained under an Act of Congress or State
law. A participant who may be sleeping in a temporary accommodation while away from home should
not, as a result of that alone, be recorded as homeless.
Record 0 if the participant does not meet the conditions described above.
Note: WIOA youth who meet the definition of homeless as defined in WIOA section 681.210(c)(5) and
681.220(d)(4) are reported in this data element.
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 5 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
801 Ex-Offender Status at Program Entry Record 1 if the participant, at program entry, is a person who either (a) has been subject to any stage • Documentation from the Juvenile or Adult Criminal Justice System
(WIOA) of the criminal justice process for committing a status offense or delinquent act, or (b) requires • Written Statement or Referral Document from a Court or Probation Officer
assistance in overcoming barriers to employment resulting from a record of arrest or conviction. • Referral Transmittal from a Reintegration Agency
Record 0 if the participant does not meet any one of the conditions described above. • Intake Application or Enrollment Form
Record 9 if the participant did not disclose. • Case notes
X X X X X X X X X • Needs Assessment
• Individual Service Strategy
• Federal Bonding Program Application
• Self-Attestation
802 Low Income Status at Program Entry Record 1 if the participant, at program entry, is a person who: • Award Letter From Veteran’s Administration For WIOA Adult/DW/WP/DWG require only if participant has
(WIOA) (a) Receives, or in the 6 months prior to application to the program has received, or is a member of a • Bank Statements received Individualized Career Services or Training
family that is receiving or in the past 6 months prior to application to the program has received: • Pay Stubs
(i) Assistance through the supplemental nutrition assistance program (SNAP) under the Food and • Compensation Award Letter For Youth Living in a High Poverty Area: Case notes documenting
Nutrition Act of 2008 (7 USC 2011 et seq.); • Court Award Letter High Poverty Area status.
(ii) Assistance through the temporary assistance for needy families program under part A of Title IV of • Pension Statement
the Social Security Act (42 USC 601 et seq.); • Employer Statement/Contact
(iii) Assistance through the supplemental security income program under Title XVI of the Social Security • Family or Business Financial Records
Act (42 USC 1381); or • Housing Authority Verification
(iv) State or local income-based public assistance. • Quarterly Estimated Tax for Self-Employed Persons
(b) Is in a family with total family income that does not exceed the higher of the poverty line or 70% of • Social Security Benefits
the lower living standard income level; • UI Claim Documents
(c) Is an individual who receives, or is eligible to receive a free or reduced price lunch under the X X X X X X X X X X X • Copy of Authorization to Receive Cash Public Assistance
Richard B. Russell National School Lunch Act (42 USC 1751 et seq.); • Copy of Public Assistance Check
(d) Is a foster child on behalf of whom State or local government payments are made; • Public Assistance Eligibility Verification
(e) Is an participant with a disability whose own income is the poverty line but who is a member of a • Cross-Match with Refugee Assistance Records
family whose income does not meet this requirement; • Cross-Match with Public Assistance Records
(f) Is a homeless participant or a homeless child or youth or runaway youth (see Data Element #800); • Cross-Match with UI Wage Records
or • Self-Attestation
(g) Is a youth living in a high-poverty area.
Record 0 if the participant does not meet the criteria presented above.
803 English Language Learner at Program Entry Record 1 if the participant, at program entry, is a person who has limited ability in speaking, reading, • Assessment Test Results
(WIOA) writing or understanding the English language and also meets at least one of the following two • Applicable Records from Education Institution (transcripts, or other school
conditions (a) his or her native language is a language other than English, or (b) he or she lives in a documentation)
family or community environment where a language other than English is the dominant language. X X X X X X X X X X • Intake Application or Enrollment Form
Record 0 if the participant does not meet the conditions described above. • Individual Service Strategy
• Case notes
• Self-Attestation
804 Basic Skills Deficient/Low Levels of Literacy at Program Entry Record 1 if the participant is, at program entry: X X X X X X X X X • Assessment Test Results For WIOA Adult/DW/WP/DWG require only if participant has
806 Single Parent at Program Entry Record 1 if the participant, at program entry, is single, separated, divorced or a widowed individual X X X X X X X X X • Needs Assessment
807 Displaced Homemaker at Program Entry Record 1 if the participant, at program entry, has been providing unpaid services to family members in • Intake Application or Enrollment Form
(WIOA) the home and who: • Cross-Match with Public Assistance Records
(A)(i) has been dependent on the income of another family member but is no longer supported by that • Copy of Spouse's Layoff Notice
income; or (ii) is the dependent spouse of a member of the Armed Forces on active duty (as defined in • Copy of Spouse's Death Record
section 101(d)(1) of title 10, United States Code) and whose family income is significantly reduced • Copy of Spouse's Permanent Change of Station (PCS) Orders (for a military
because of a deployment (as defined in section 991(b) of title 10, United States Code, or pursuant to move or assignment)
paragraph (4) of such section), a call or order to active duty pursuant to a provision of law referred to • Copy of Divorce Records
in section 101(a)(13)(B) of title 10, United States Code, a permanent change of station, or the service- X X X X X • Copy of Applicable Court Records
connected (as defined in section 101(16) of title 38, United States Code) death or disability of the • Copy of Bank Records (showing financial dependence on spouse, no separate
member; and individual income support, or no employment income earned)
(B) is unemployed or underemployed and is experiencing difficulty in obtaining or upgrading • Needs Assessment
employment. • Individual Employment Plan
Record 0 if the participant does not meet the conditions described above. • Self-Attestation
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 6 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
808 Migrant and Seasonal Farmworker Status Record 1 if the participant, at program entry, is a low-income individual (i) who for the 12 consecutive • Cross-Match with Public Assistance Records For NFJP: Additionally, when determining dependent status use
months out of the 24 months prior to application for the program involved, has been primarily • NFJP Eligibility Documents used to determine low-income status the definition of dependent at 20 CFR 685.110.
employed in agriculture or fish farming labor that is characterized by chronic unemployment or • Employer Contract/Letter
underemployment; and (ii) faces multiple barriers to economic self-sufficiency. • Program application
Record 2 if the participant, at program entry, is a seasonal farmworker and whose agricultural labor • Cross-Match with State MIS Database
requires travel to a job site such that the farmworker is unable to return to a permanent place of • Cross-Match with H-1B Records
residence within the same day. • Case notes
Record 3 if the participant is a migrant farmworker or seasonal farmworker (as defined above) aged 14- • Self-Attestation
24. X X X X X X
Record 4 if the participant is an adult program participant and a dependent (as defined in 20 CFR
685.110) of the individual described as a seasonal or migrant seasonal farmworker above.
Record 5 if the participant is a youth program participant and a dependent (as defined in 20 CFR
685.110) of the individual described as a seasonal or migrant seasonal farmworker above.
SECTION B - ONE STOP CENTER PROGRAM PARTICIPATION INFORMATION
900* Date of Program Entry Record the date on which an individual became a participant as referenced in 20 CFR 677.150 • Individual Plan for Employment
(WIOA) satisfying applicable programmatic requirements for the provision of services. • Electronic Records
Leave blank if this data element does not apply. X X X X X X X X X X X X X X • Program intake documents, such as eligibility determination documentation or
program enrollment forms
901* Date of Program Exit Record the last date the participant received services that are not self-service, information-only, or • A copy of the letter sent to the individual indicating that the case was closed For Grants funded by the National Apprenticeship Act:
(WIOA) follow up services. Record this last date of receipt of services only if there are no future services, that • WIOA status/exit forms • Validate only for registered apprentices who have completed.
are not self-service, information-only, or follow up services, planned from the program. For Titles I, II • Electronic Records • Validate for all pre-apprentices, as appropriate.
and III, record the last date of funded service(s). For Vocational RehabilIndividual Training Account • Attendance records • Validate RA completions with a copy of the Certificate of
(ITA)tion programs, record the date when the participant's record of service is closed pursuant to 34 • Review of service records identifying the last qualifying service (and lack of a Completion, electronic record (e.g., from the AI Demographic
CFR 361.43 or 361.56. planned gap) Portal or SAA system), email or other written transmission from
Leave blank if this data element does not apply to the participant. the Registration Agency stating the apprentice completed (but
has not yet received their Certificate of Completion).
X X X X X X X X X X X X X X X
• Validate for all pre-apprentices using documentation from
educational or work experience provider including attendance
records or a letter stating successful completion..
902 Date of First Case Management and Employment Service Record the date on which the participant begins receiving his/her first case management and • Cross-Match
employment service funded by a program following a determination of eligibility to participate in the X X • Case notes
program.
906 Date of First WIOA Youth Service Record the date on which the participant began receiving his/her first WIOA youth service (i.e. 1 of the • Cross-Match
14 youth program elements in WIOA §129(c)(2)). • Activity sheets
Leave blank if the participant did not receive services funded by the WIOA Youth program. • Sign-in sheets
• Attendance record
X X • Vendor contract
• Electronic Records
• Case notes
• Individual Service Strategy
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 7 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
907 Recipient of Incumbent Worker Record 1 if the participant received Incumbent Worker training services under WIOA section • Signed Incumbent Worker Training agreement
Training 134(a)(3)(A)(i) and/or 134(a)(2)(A)(i). • Cross-Match
Record 2 if the participant received Incumbent Worker training services by Local Formula funds under • Case notes
WIOA section 134(d)(4).
Record 3 if the participant received Incumbent Worker training services under both Statewide funds
(Governor’s Reserve and/or Rapid Response) WIOA section 134(a)(3)(A)(i) and/or 134(a)(2)(A)(i) and
Local Formula funds under WIOA section 134(d)(4).
Record 4 if the participant received Incumbent Worker training services under H1B.
Record 5 if the participant received incumbent Worker training services under a National Dislocated X X X X X X
Worker Grant (DWG) (WIOA section 170).
Record 6 if the participant received Incumbent Worker training services under a National Farmworker
Job Program (NFJP)(WIOA section 167).
Record 0 if the participant did not receive services under the condition described above, or received
services by a local area with statewide funds passed down from the state to the local area.
908 Rapid Response Record 1 if the participant participated in rapid response activities authorized at WIOA section • Cross-Match
134(a)(2)(A)(i)(l). • Case notes
Record 0 if the participant did not receive services under the condition described above. • Rapid Response List
Record 9 if grantee is unable to track enrollment in the program. X X X X X • Self-Attestation
Leave blank if this data element does not apply to the participant.
915 TAA Petition Number Record the petition number (and full alphabetical suffix, if applicable) of the certification which applies • Employer Worker List
to the participant's group. If there is more than one petition number, create multiple records in the • Designation of Eligibility Form
PIRL for each occurrence. X • Case notes
Leave blank if this data element does not apply to the participant.
923* Other Reasons for Exit Record 01 if the participant exits the program because he or she has become incarcerated in a • Information from partner services This is a Joint Element with the Department of Education as
(WIOA) correctional institution or has become a resident of an institution or facility providing 24-hour support • WIOA or program status/exit forms outlined in TEGL 7-18:
such as a hospIndividual Training Account (ITA)l or treatment center during the course of receiving • Electronic Records • File documentation with notes from program staff
services as a participant. • Withdrawal form with explanation • Information from partner services
Record 02 if the participant exits the program because of medical treatment and that treatment is • Information from institution or facility • WIOA status/exit forms
expected to last longer than 90 days and precludes entry into unsubsidized employment or continued • Case notes • Electronic Records
participation in the program. • Withdrawal form with explanation
Record 03 if the participant is deceased. • Information from institution or facility
Record 04 if the participant exits the program because the participant is a member of the National The source documentation TEGL 23-19, Change 1 is a
Guard or other reserve milIndividual Training Account (ITA)ry unit of the armed forces and is called to clarification for DOL funded grants and not a revision of the Joint
active duty for at least 90 days. guidance.
Record 05 if the participant is in the foster care system as defined in 45 CFR 1355.20(a), and exits the X X X X X X X X X X X X X X
program because the participant has moved from the area as part of such a program or system (Youth
participants only).
Record 06 if the participant, who was determine to be eligible, is later determined not a have met
eligibility criteria.
NOTE: This circumstance applies only to the VR program, in which participant eligibility is routinely
revisited during the participation period. For titles I, II, and III program eligibility is determined at the
time an individual becomes a participant.
Record 07 if the participant is a criminal offender in a correctional institution under section 225 of
WIOA.
Record 00 if the participant meets none of the above conditions.
924 TAA Application Date Record the date on which the individual first applied for Trade Act services/benefits under the • Cross-Match
applicable certification. • Designation on Eligibility form
X
• TAA Application Form
• Electronic Records
925 Date of First TAA Benefit or Service Record the date of the first Trade funded benefit or service received after the participant was • Case notes
determined eligible to participate. X • Cross-Match
• Electronic Records
931 Registered Apprenticeship Program Record 1 if the participant entered into a Registered Apprenticeship program or if the participant was a Apprenticeship:
registered apprentice at the time of program entry. • Copy of apprenticeship agreement for each registered
Record 0 if the participant did not enter into a Registered Apprenticeship program. X apprentice ETA-671/OMB 1205-0223 for OA States, or State
Record 9 if grantee is unable to track enrollment in the program. equivalent for SAA States)
SECTION C - ONE STOP SERVICES AND ACTIVITIES
SECTION C.01 - GENERAL SERVICES OVERVIEW
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 8 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
1001 Date of First Basic Career Service Record the first date the participant received any staff-assisted basic services (includes any career • Case notes
(Staff-Assisted) service under WIOA section 134(c)(2)(A)(i)-(xi) that is not provided via self-service or information-only • Cross-Match
services and activities)". X X X X X X • Electronic Records
Leave blank if the participant did not receive a staff-assisted basic career service.
1002 Most Recent Date Received Basic Career Services Record the most recent date a job seeker accessed self-services/information-only services or activities • Case notes
(Self-Service/Information-Only) during the reporting period, either a physical location or remotely via the use of electronic • Cross-Match
technologies. Self-Service does not uniformly apply to all virtually accessed services; For example, • Electronic Records
virtual accessed services that provide a level of support above independent job or information seeking
on the part of a reportable individual/participant would not qualify as self-service. Information-only X X X X X X
activities or services may be either self-service or staff assisted.
Leave blank if the reportable individual/participant did not access a self-service/information-only basic
career service.
1003 Most Recent Date Received Basic Career Services Record the most recent date on which the participant received any basic career service (includes any • Case notes
(Staff-Assisted) career service under WIOA Section 134(c)(2)(A)(i)-(xi) that is not provided via self-service or • Cross-Match
information services and activities). X X X X X X • Electronic Records
Leave blank if the participant did not receive a basic career service with significant staff involvement.
1004 Date of Most Recent Career Service Record the date on which career services (both basic and individualized) were last received (excluding • Case notes
(WIOA) self-services, information services or activities, or follow-up services). • Cross-Match
X X X X X X X
Leave blank if the participant did not receive career services. • Electronic Records
1005 Most Recent Date Received Staff-Assisted Services (DVOP specialist) Record the most recent date on which the participant received any career service provided by a DVOP • Case notes
specialist. • Cross-Match
Leave blank if the participant did not receive a service with significant staff involvement or this data X X X X X • Electronic Records
element does not apply to the participant.
1006 Date Referred to Department of Veterans Affairs Vocational RehabilIndividual Record the most recent date on which the participant was referred to the Department of Veterans • Case notes
Training Account (ITA)tion and Employment Program Affairs Vocational RehabilIndividual Training Account (ITA)tion and Employment Program. X X X X X • Cross-Match
• Electronic Records
1007 Date of Most Recent Reportable Individual Contact Record the most recent date on which the job seeker had reportable individual level contact, including • Case notes
provision of identifying information or enrollment, with one or more applicable programs. X X X X X X X • Cross-Match
• Electronic Records
SECTION C.03 - INDIVIDUALIZED CAREER SERVICES
1200 Date of First Individualized Career Service Record the first date the participant received any individualized career service on or after the date of • Case notes
participation. Individualized Career Services include development of an Individual Employment Plan, • Cross-Match
Pre-Vocational Services, provision of comprehensive skills and career assessments, internships or work • Electronic Records
experiences, financial literacy services, English as Second Language Services, or any other service that
comprises a significant amount of staff time with an individual participant as described in WIOA sec. X X X X X X
134(c)(2)(xii).
Leave blank if the participant did not receive any individualized career service or this data element
does not apply to the individual.
1201 Most Recent Record the most recent date on which the participant received individualized career services as • Case notes
Date Received Individualized Career Service described in WIOA sec. 134(c)(2)(xii). X X X X X X • Cross-Match
• Electronic Records
1202 Date Individual Employment Plan Created Record the date on which the participant's Individual Employment Plan (IEP) was created or otherwise • Cross-Match
established to identify the participant's employment goals, their appropriate achievement objectives, • Case notes
and the appropriate combination of services for the participant to achieve the employment goals. • Individual Employment Plan or Individual Service Strategy
Leave blank if an employment plan was not created for the participant, or if the individual is not a X X X X X X X • Electronic Records
participant.
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 9 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
1205 Type of Work Experience If the participant received work experience, record the appropriate code to indicate the type of work • Case notes
experience provided to the participant. • Signed Work Experience Agreement
Record 1 if the participant participated in summer employment or an internship during the summer • Electronic Records
months (WIOA Youth).
Record 2 if the participant participated in an internship or employment opportunity during the non-
summer months or if it extends beyond the summer months.
Record 3 if the participant participated in a pre-apprenticeship program.
Record 4 if the participant participated in job shadowing.
Record 5 if the participant participated in on-the-job training (WIOA Youth).
Record 6 if the participant participated in a transitional job, as defined in WIOA Section 134(d)(5).
Record 7 if the participant participated in another type of work experience not covered in 1 through 5.
Record 0 if the participant did not participate in a work experience. X X X X X X X X X
Leave blank if this data element does not apply to the participant.
NOTE: Code Value 6 should only be selected when other work experience opportunities are provided
that are not captured elsewhere. This code value is also for use with Adult, Dislocated Worker, and
Dislocated Worker Grants programs only.
NOTE: If employment opportunities not limited to summer months are part of a pre-apprenticeship
program, or if on-the-job training for WIOA Youth is part of a pre-apprenticeship program, choose
Code 3 for pre-apprenticeship.
1206 Date Received Financial Literacy Services Record the date, at any time during participation in the program, that the participant received any • Activity sheets
financial literacy services. They may include services that help with creating budgets, initiate checking • Sign-in sheets
and savings accounts at banks, applying for and managing loans and credit cards, learning about credit • Attendance record
reports and credit scores, and identifies identity theft. X X X X X X X • Vendor contract
Leave blank if this data element does not apply to the participant. • Case notes
• Electronic Records
1211 Transitional Jobs Record 1 if the participant received work experience at a transitional job as described in WIOA Section • Electronic Records
134(d)(5). • Case notes
X X X X
Record 0 if the participant did not receive transitional jobs training as described above. • Signed Transitional Job Agreement
SECTION C.04 - TRAINING SERVICES
1300 Received Training Record 1 if the participant received training services. • Cross-Match
(WIOA) Record 0 if the participant did not receive training services. • Vendor/Training Provider Records
X X X X X X X X X X X • Signed Training Contract
• Individual Training Account (Individual Training Account (ITA)
• Electronic Records
1301 Eligible Training Provider - Name - Training Service #1 Enter the name of the eligible training provider where the participant received training. • Vendor Training Records
(WIOA) • Receipts
Leave blank if this data element does apply to the participant. • Cross-Match
X X X • Attendance Sheets or Records
• Signed Training Contract
• Individual Training Account (Individual Training Account (ITA)
1302 Date Entered Training #1 Record the date on which the participant's first training service actually began. • Individual Training Account (Individual Training Account (ITA)
(WIOA) Leave blank if the participant did not receive a first training service or this data element does not apply • Vendor Training Records
to the participant. X X X X X X X X X X X • Electronic Records
• Attendance Sheets or Records
• Case notes
1303* Type of Training Service #1 Use the appropriate code to indicate the type of approved training being provided to the participant. • Copy of enrollment record This is a Joint Element with the Department of Education as
(WIOA) NOTE: If OJT or Skill Upgrading is being provided as part of a Registered Apprenticeship program, • Case notes outlined in TEGL 7-18:
choose Code 09. • Cross-Match between dates of service and vendor training information • Copy of enrollment record
NOTE: Code 06 should only be utilized when other codes are clearly not appropriate. • Vendor training documentation • File documentation with notes from program staff
Record 00 if the participant did not receive a training service. • Electronic Records • Cross-Match between dates of service and vendor training
Leave blank if this data element does not apply to the participant. • Individual Training Account (Individual Training Account (ITA) information
• Attendance records • Vendor training documentation
X X X X X X X X X X X X X X
• Electronic Records
• Individual Training Account
• Attendance records
The source documentation TEGL 23-19, Change 1 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 10 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
1306 Occupational Skills Training Code #1 Enter the 8 digit O*Net 4.0 (or later versions) code that best describes the training occupation for • Cross-Match
which the participant received training services. • Case notes
Leave blank if occupational code is not available or not known. • Signed Individual Employment Plan or Training Plan
Additional Notes: If all 8 digits of the occupational skills code are not collected, record as many digits X X X X X X X X X • Signed Training Contract
as are available. If the participant receives multiple training services, use the occupational skills • Individual Training Account (Individual Training Account (ITA)
training code for the most recent training.
1307 Training Completed #1 Record 1 if the participant completed approved training. • Cross-Match
Record 0 if the participant did not complete training (withdrew). • Vendor Training Records
Leave blank if the participant did not receive a first training service or this data element does not apply • Attendance Sheets or Records
to the participant. X X X X X X X X X X • Case notes
• Electronic Record
• Individual Training Account (Individual Training Account (ITA)
1308 Date Completed, or Withdrew from, Training #1 Record the date when the participant completed training or withdrew permanently from training. If • Cross-Match
multiple training services were received, record the most recent date on which the participant • Vendor Training Records
completed training. X X X X X X X X X X • Attendance Sheets or Records
Leave blank if the participant did not receive a first training service or this data element does not apply • Case notes
to the participant. • Electronic Record
1309 Date Entered Training #2 Record the date on which the participant's second training service actually began. • Individual Training Account (Individual Training Account (ITA)
Leave blank if the participant did not receive a second training service or this data element does not • Vendor Training Records
apply to the participant. X X X X X X X X X X • Electronic Record
• Attendance Sheets or Records
• Case notes
1310* Type of Training Service #2 If the participant received a second type of training, record the appropriate code to indicate the type • Copy of enrollment record This is a Joint Element with the Department of Education as
(WIOA) of approved training being provided to the participant. • Case notes outlined in TEGL 7-18:
NOTE: If OJT or Skill Upgrading is being provided as part of a Registered Apprenticeship program, • Cross-Match between dates of service and vendor training information • Copy of enrollment record
choose Code 09. • Vendor training documentation • File documentation with notes from program staff
NOTE: Code 06 should only be instances when other codes are clearly not appropriate. • Electronic Records • Cross-Match between dates of service and vendor training
Record 00 if the participant did not receive a second training service. • Individual Training Account (Individual Training Account (ITA) information
Leave blank if this data element does not apply to the participant. X X X X X X X X X X X X • Attendance records • Vendor training documentation
• Electronic Records
• Individual Training Account
• Attendance records
The source documentation TEGL 23-19, Change 1 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
1311 Occupational Skills Training Code #2 Enter the 8 digit O*Net 4.0 (or later versions) code that best describes the training occupation for • Cross-Match
which the participant received training services. • Case notes
Leave blank if occupational code is not available or not known. • Signed Individual Employment Plan or Training Plan
Additional Notes: If all 8 digits of the occupational skills code are not collected, record as many digits X X X X X X X • Signed Training Contract
as are available. If the participant receives multiple training services, use the occupational skills • Individual Training Account (Individual Training Account (ITA)
training code for the most recent training.
1312 Training Completed #2 Record 1 if the participant completed approved training. • Cross-Match
Record 0 if the participant did not complete training (withdrew). • Vendor Training Records
Leave blank if the participant did not receive a second training service or this data element does not • Attendance Sheets or Records
apply to the participant. X X X X X X X • Case notes
• Electronic Record
• Individual Training Account (Individual Training Account (ITA)
1313 Date Completed, or Withdrew from, Training #2 Record the date when the participant completed training or withdrew permanently from training. If • Cross-Match
multiple training services were received, record the most recent date on which the participant • Vendor Training Records
completed training. • Attendance Sheets or Records
Leave blank if the participant did not receive a second training service or this data element does not X X X X X X X X X • Case notes
apply to the participant. • Electronic Record
• Individual Training Account (Individual Training Account (ITA)
1314 Date Entered Training #3 Record the date on which the participant's third training service actually began. If the participant • Individual Training Account (ITA)
received more than 3 training services, record the date on which the participant actually began the last • Vendor Training Records
(or most recent) training service. X X X X X X X X X • Electronic Record
Leave blank if the participant did not receive a third training service or this data element does not • Attendance Sheets or Records
apply to the participant. • Case notes
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 11 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
1315* Type of Training Service #3 If the participant received a third type of training, record the appropriate code to indicate the type of • Copy of enrollment record This is a Joint Element with the Department of Education as
(WIOA) approved training being provided to the participant. • Case notes outlined in TEGL 7-18:
NOTE: If OJT or Skill Upgrading is being provided as part of a Registered Apprenticeship program, • Cross-Match between dates of service and vendor training information • Copy of enrollment record
choose Code 09. • Vendor training documentation • File documentation with notes from program staff
NOTE: Code 06 should only be utilized when other codes are clearly not appropriate. • Electronic Records • Cross-Match between dates of service and vendor training
Record 00 if the participant did not receive a third service. • Individual Training Account (Individual Training Account (ITA) information
Leave blank if this data element does not apply to the participant. X X X X X X X X X X X X • Attendance records • Vendor training documentation
Additional Note: If the participant receives more than three training services, record the last (or most • Electronic Records
recent) training services received by the participant in this field. • Individual Training Account
• Attendance records
The source documentation TEGL 23-19, Change 1 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
1316 Occupational Skills Training Code #3 Enter the 8 digit O*Net 4.0 (or later versions) code that best describes the training occupation for • Cross-Match
which the participant received training services. • Case notes
Leave blank if occupational code is not available or not known or if this data element does not apply to • Signed Individual Employment Plan or Training Plan
the participant. • Signed Training Contract
Additional Notes: If all 8 digits of the occupational skills code are not collected, record as many digits X X X X X X X • Individual Training Account (Individual Training Account (ITA)
as are available. If the participant receives multiple training services, use the occupational skills
training code for the most recent training. If the participant received more than 3 training services, use
the occupational skills training code for the last (or most recent) training service.
1317 Training Completed #3 Record 1 if the participant completed approved training. • Cross-Match
Record 0 if the participant did not complete training (withdrew). • Vendor Training Records
Leave blank if the participant did not receive a third training service or this data element does not • Attendance Sheets or Records
apply to the participant. X X X X X X X X X • Case notes
• Electronic Records
• Individual Training Account (Individual Training Account (ITA)
1318 Date Completed, or Withdrew from, Training #3 Record the date when the participant completed training or withdrew permanently from training. If • Cross-Match
multiple training services were received, record the most recent date on which the participant • Vendor Training Records
completed training. • Attendance Sheets or Records
Leave blank if the participant did not receive a third training service or this data element does not X X X X X X X X X • Case notes
apply to the participant. • Electronic Records
• Individual Training Account (Individual Training Account (ITA)
1319 Established Individual Training Account (ITA) Record 1 if any of the individual's services were purchased utilizing an Individual Training Account • Cross-Match
funded by WIOA Title I. This information can be updated anytime during participation. • Case notes
Record 0 if the individual does not meet the condition described above. X X X X • Individual Training Account (Individual Training Account (ITA) Approval,
Leave blank if this data element does not apply to the participant. Allocation or Activation Records
1321 Waiver from Training Requirement Use the appropriate code to indicate the reason for which a waiver from the training requirements was • Waiver Documentation in Case File (that includes initial approval and renewals
issued to the participant. at 30 day intervals)
Record 0 if the participant did not receive a training waiver. X • Cross-Match with State UI Records of TRA Checks
Leave blank if this data element does not apply to the participant. • Verification Form from UI or Employment Counselor
1322 Date of Most Recent Case Management and Reemployment Service Record the date on which the participant received his or her most recent Case Management and • Cross-Match
Reemployment Service. X • Case notes
Leave blank if this does not apply to the participant.
1323 Date Waiver From Training Requirement Issued Record the date on which the participant received his or her most recent waiver from training. • Waiver Documentation in Case File
Leave blank if this does not apply to the participant. X • Cross-Match with State UI Database
• Verification Form from UI or Employment Counselor
1332* Participated in Postsecondary Education During Program Participation Record 1 if the participant was in a postsecondary education program that leads to a credential or • Data match with postsecondary data system This is a Joint Element with the Department of Education as
(WIOA) degree from an accredited postsecondary education institution at any point during program • Copy of enrollment record outlined in TEGL 7-18:
participation • Case notes • Data match with postsecondary data system
Record 0 if the participant was not a postsecondary education program that leads to a credential or • School records • Copy of enrollment record
degree from an accredited postsecondary education institution during program participation • Transcript or report card • File documentation with notes from program staff
Leave blank if this does not apply to the participant • School records
X X X X X X X X X X X
Note: This data element relates to the credential indicator denominator and those who are recorded • Transcript or report card
as 1 are included in the credential rate denominator. This element is a subset of PIRL 1811. Do not The source documentation TEGL 23-19, Change 1 is a
record 1 if the participant was first enrolled in postsecondary education after exiting the program. clarification for DOL funded grants and not a revision of the Joint
guidance.
SECTION C.05 - YOUTH PROGRAM SERVICES/ELEMENTS (Not Captured Elsewhere)
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 12 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
1401* Enrolled in Secondary Education Program Record 1 if the participant was enrolled in a Secondary Education Program at or above the 9th Grade • Copy of enrollment record This is a Joint Element with the Department of Education as
(WIOA) level. A Secondary Education program includes both secondary school and enrollment in a program of • Case notes outlined in TEGL 7-18:
study with instruction designed to lead to a high school equivalent credential. Examples may include • School records • Copy of enrollment record
adult high school credit programs and programs designed to prepare participants to pass recognized • Transcript or report card • File documentation with notes from program staff
high school equivalency exams such as the GED, HiSET, or TASC. Programs of study designed to teach • Data match to State K-12 data system • School records
English proficiency skills or literacy skills below the 9th grade equivalent are not considered Secondary • Transcript or report card
Education Programs. States may use this coding value if the participant was either already enrolled in • Data match to State K-12 data system
education or training at the time of application to the program OR became enrolled in an education or X X X X X X X X X X X The source documentation TEGL 23-19, Change 1 is a
training program at or above the 9th Grade level at any point while participating in the program. clarification for DOL funded grants and not a revision of the Joint
Record 0 if the participant was not enrolled in a secondary education program at or above the 9th guidance.
grade level.
1402 Most Recent Date Received Educational Achievement Services Record the most recent date on which the participant received an educational achievement service. • Activity sheets
Educational achievement services include, but are not limited to tutoring, study skills training, • Sign-in sheets
instruction, and evidence-based dropout prevention and recovery strategies that lead to completion of • Attendance record
the requirements for a secondary school diploma or its recognized equivalent (including a recognized • Vendor contract
certificate of attendance or similar document for individuals with disabilities) or for a recognized X X • Electronic Records
postsecondary credential. • Case notes
Leave blank if the participant did not receive educational achievement services or this data element • Cross-Match
does not apply to the individual.
1403 Most Recent Date Received Alternative Secondary School Services Record the most recent date on which the participant received alternative secondary school services, • Cross-Match
or dropout recovery services, as appropriate. • Activity sheets
Leave blank if the participant did not receive alternative secondary school services or dropout recovery X X • Sign-in sheets
services. • Attendance record
1405 Most Recent Date Received Work Experience Opportunities Record the most recent date on which the youth participant received work experience opportunities • Cross-Match
that have as a component academic and occupational education. Work experiences are a planned, • Activity sheets
structured learning experience that takes place in a workplace for a limited period of time. Work • Sign-in sheets
experiences include: summer employment opportunities and other employment opportunities • Attendance record
available throughout the school year; pre-apprenticeship programs; internships and job shadowing; • Vendor contract
X X
and on-the-job training opportunities. • Electronic Records
Leave blank if the participant did not receive work experience opportunities or this data element does • Case notes
not apply to the participant.
1406* Date Enrolled in Post Exit Education or Training Program Record the date the participant is enrolled in an education or training program that leads to a • Copy of enrollment record This is a Joint Element with the Department of Education as
Leading to a Recognized Postsecondary Credential recognized postsecondary credential after program exit. • Case notes outlined in TEGL 7-18:
(WIOA) Leave blank if this data element does not apply to the participant. • School records • Copy of enrollment record
NOTE: This element only applies to participants who exited secondary education and obtained a • Transcript or report card. • File documentation with notes from program staff
secondary school diploma or its equivalency per Sec 116(b)(2)(A)(iii). This data element applies to the • Cross-Match • School records
Credential Rate indicator. X X X X X X X X X • Transcript or report card.
• Data match with postsecondary data system
The source documentation TEGL 23-19, Change 1 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
1407 Most Recent Date Received Education Offered Concurrently with Workforce Record the most recent date on which the participant received education offered concurrently with • Cross-Match
Preparation and in in the same context as workforce preparation activities and training for a specific occupation or • Activity sheets
occupational cluster. • Sign-in sheets
Leave blank if the participant did not receive education offered concurrently with workforce X X • Attendance record
preparation. • Vendor contract
• Electronic Records
• Case notes
1408 Most Recent Date Received Leadership Development Opportunities Record the most recent date on which the participant received services that include, but are not • Cross-Match
limited to, opportunities that may include community service and peer-centered activities encouraging • Activity sheets
responsibility and other positive social and civic behaviors, as appropriate. • Sign-in sheets
Leave blank if the participant did not receive a leadership development service or this data element X X • Attendance record
does not apply to the participant. • Vendor contract
• Electronic Records
• Case notes
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 13 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
1409 Most Recent Date Received Supportive Services Record the most recent date on which the participant received a supportive service (WIOA section • Cross-Match
134(d)(2)) which include, but are not limited to, assistance with transportation, child care, dependent • Activity sheets
care, and housing that are necessary to enable the participant to participate in programs which • Sign-in sheets
provide career and training services as defined in WIOA sec. 134(c)(2) and 134(c)(3). Support services • Attendance record
for youth participants include; (a) linkages to community services; (b) assistance with transportation; • Vendor contract
(c) assistance with child care and dependent care; (d) assistance with housing; (e) needs-related • Electronic Records
payments; (f) assistance with educational testing; (g) reasonable accommodations for youth with • Case notes
disabilities; (h) referrals to healthcare; (i) assistance with uniforms or other appropriate work attire X X X X X X
and work-related tools, including such items as eye glasses and protective eye gear; (j) assistance with
books, fees, school supplies, and other necessary items for students enrolled in postsecondary
education classes; and (k) payments and fees for employment and training-related applications, tests,
and certifications.
Leave blank if the participant did not receive supportive services or this data element does not apply to
the participant.
1410 Most Recent Date Received Adult Mentoring Services Record the most recent date on which the participant received adult mentoring services. Adult • Cross-Match
mentoring services may last for at least twelve (12) months and may occur both during and after • Activity sheets
program participation. • Sign-in sheets
Leave blank if the participant did not receive adult mentoring services or this data element does not X X • Attendance record
apply to the participant. • Vendor contract
• Electronic Records
• Case notes
1411 Most Recent Date Received Comprehensive Guidance/ Record the most recent date on which the participant received comprehensive guidance and • Cross-Match
Counseling Services counseling services, which may include drug and alcohol abuse counseling. • Activity sheets
Leave blank if the participant did not receive comprehensive guidance/counseling services or this data • Sign-in sheets
element does not apply to the participant. X X • Attendance record
• Vendor contract
• Electronic Records
• Case notes
1412 Most Recent Date Received Youth Follow-up Services Record the most recent date on which the youth participant received follow-up services after exiting • Cross-Match
the program. Follow-up services for youth participants are described as: (a) Follow-up services are • Activity sheets
critical services provided following a youth’s exit from the program to help ensure the youth is • Sign-in sheets
successful in employment and/or postsecondary education and training. Follow-up services may • Attendance record
include regular contact with a youth participant's employer, including assistance in addressing work- • Vendor contract
related problems that arise. (b) Follow-up services for youth may also include the following program • Electronic Records
elements: (1) Supportive services; (2) Adult mentoring; (3) Financial literacy education; (4) Services that • Case notes
provide labor market and employment information about in-demand industry sectors or occupations
available in the local area, such as career awareness, career counseling, and career exploration
services; and (5) Activities that help youth prepare for and transition to postsecondary education and
X X
training. (c) All youth participants must be offered the opportunity to receive follow-up services that
align with their Individual Service Strategies. Furthermore, follow-up services must be provided to all
participants for a minimum of 12 months unless the participant declines to receive follow-up services
or the participant cannot be located or contacted.
Leave blank if the participant did not receive follow-up services or if this data element does not apply
to the participant.
1413 Most Recent Date Youth Received Entrepreneurial Skills Training Record the most recent date on which the participant participated in entrepreneurial skills training. • Cross-Match
Leave blank if the participant did not participate in entrepreneurial skills training. • Activity sheets
• Sign-in sheets
X X • Attendance record
• Vendor contract
• Electronic Records
• Case notes
1414 Most Recent Date Youth Received Services that provide labor market Record the most recent date on which the participant participated in services that provide labor • Cross-Match
information and employment information market and employment information about in-demand industry sectors or occupations available in • Activity sheets
the local area, such as career awareness, career counseling, and career exploration services. • Sign-in sheets
Leave blank if the participant did not participate in these services. X X • Attendance record
• Vendor contract
• Electronic Records
• Case notes
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 14 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
1415 Most Recent Date Youth Received Postsecondary transition and preparatory Record the most recent date on which a youth participant received activities that helped them to • Cross-Match
activities prepare for and transition to postsecondary education and training. • Activity sheets
Leave blank if the participant did not participate in activities that helped them to prepare for and • Sign-in sheets
transition to postsecondary education and training. X X • Attendance record
• Vendor contract
• Electronic Records
• Case notes
SECTION C.06 - OTHER RELATED ASSISTANCE AND SUPPORT SERVICES FOR NON-YOUTH CUSTOMERS
1500 Received Record 1 if the participant received needs related payments (WIOA section 134(d)(3)) for the purpose • Cross-Match
Needs-Related Payments of enabling the participant to participate in approved training funded under WIOA Title IB. • Activity sheets
Record 0 if the participant did not receive any needs-related payments as described above. • Sign-in sheets
Leave blank if this data element does not apply to the participant. X X X X X X • Attendance record
• Vendor contract
• Electronic Records
• Case notes
1511 Date Received First Basic TRA payment Record the date on which the participant received their first Basic TRA payment. • Cross-Match
Leave blank if the participant did not receive a Basic TRA Payment, or if the individual is not a TAA X • Request for allowance
participant. • Electronic Records
1526 Date Received First Completion TRA Payment Record the date on which the participant received their first Completion TRA payment. • Cross-Match
Leave blank if the participant did not receive a Remedial/Prerequisite TRA Payment, or if the individual • Request for allowance
is not a TAA participant. X • Electronic Records
1534 Date Received First A/RTAA Payment Record the date on which the participant received their first Alternative/Reemployment Trade • Cross-Match
Adjustment Assistance (A/RTAA) payment. X • Request for allowance
Leave blank if the individual is not a TAA participant. • Electronic Records
1535 Received Record 1 if the participant received needs related payments (WIOA section 134(d)(3)) for the purpose • Cross-Match
Needs-Related Payments of enabling the participant to participate in approved training funded under WIOA Title IB. • Request for allowance
Record 0 if the participant did not receive any needs-related payments as described above. • Electronic Records
Leave blank if this data element does not apply to the participant. X X X X X X
SECTION D - PROGRAM OUTCOMES INFORMATION
SECTION D.01 - EMPLOYMENT AND JOB RETENTION DATA
1600* Employed in 1st Quarter After Exit Quarter Record 1 if the participant is in unsubsidized employment (not including Registered Apprenticeship, or • UI wage data match/administrative wage match, such as the National This is a Joint Element with the Department of Education as
(WIOA) the milIndividual Training Account (ITA)ry). Directory of New Hires outlined in TEGL 7-18:
Record 2 if the participant is in a Registered Apprenticeship. • Follow-up survey from program participants • UI wage data match
Record 3 if the participant is in the milIndividual Training Account (ITA)ry. • Pay check stubs, tax records, W2 form • Follow-up survey from program participants
Record 0 if the participant was not employed in the first quarter after the quarter of exit. • Quarterly tax payment forms, such as a IRS form 941 • Pay check stubs, tax records, W2 form
Record 9 if the participant has exited but employment information is not yet available. • Document from employer on company letterhead attesting to an individual’s • Wage record match
employment status and earnings • Quarterly tax payment forms, such as an IRS form 941
• Self-employment worksheets signed and attested to by program participants • Document from employer on company letterhead attesting to
• Detailed case notes verified by employer and signed by the counselor an individual’s employment status and earnings
X X X X X X X X X X X X • Self-employment worksheets signed and attested to by
program participants
• Detailed case notes verified by employer and signed by the
counselor
The source documentation TEGL 23-19, Change 1 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 15 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
1601* Type of Employment Match 1st Use the appropriate code to identify the method used in determining the participant's employment Consistent with TEGL 26-16: This is a Joint Element with the Department of Education as
Quarter After Exit Quarter status in the first quarter following the quarter of exit. Wage records will be the primary data source • Cross-Match with State and Out-of-State UI Quarterly Wage Records outlined in TEGL 7-18:
(WIOA) for tracking employment in the first quarter after the exit quarter. If the participant is not found in (intrastate and interstate) • UI wage data match
wage records, grantees may then use supplemental data sources. If the participant is found in more • Federal Government Employment Records (such as military employment, • Follow-up survey from program participants
than one source of employment using wage records, record the data source for which the participant's Department of Defense, Office of Personnel Management, and US Postal • Pay check stubs, tax records, W2 form
earnings are greatest. Service) • Wage record match
Record 0 if the participant was not employed in the first quarter after the quarter of exit. • Cross-Match with Federal Administrative Wage Record Databases (such as the • Quarterly tax payment forms, such as an IRS form 941
National Directory of New Hires) • Document from employer on company letterhead attesting to
• State New Hires Registry an individual’s
• Signed Follow-up Survey Response from Program Participants employment status and earnings
• Copy of Pay Check Stubs, Payroll Slip, or Leave and Earnings Statements • Self-employment worksheets signed and attested to by
X X X X X X X X X X (minimum of two per TEGL 26-16) program participants
• Income Tax Records, W-2 Form, or Other Records from the State Department • Detailed case notes verified by employer and signed by the
of Revenue or Taxation counselor
• Railroad Retirement System The source documentation TEGL 23-19, Change 1 is a
• Quarterly Tax Payment Forms (such as IRS Form 941) clarification for DOL funded grants and not a revision of the Joint
• A Signed Letter from an Employer on Company Letterhead (attesting to an guidance.
individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed and Attested to by
Program Participants
• Cross-Match with Partner Program Administrative Databases (such as TANF,
SNAP or other public assistance programs)
1602* Employed in 2nd Quarter After Exit Quarter Record 1 if the participant is in unsubsidized employment (not including Registered Apprenticeship, or • UI wage data match/administrative wage match, such as the National This is a Joint Element with the Department of Education as
(WIOA) the milIndividual Training Account (ITA)ry). Directory of New Hires outlined in TEGL 7-18:
Record 2 if the participant is in a Registered Apprenticeship. • Follow-up survey from program participants • UI wage data match
Record 3 if the participant is in the milIndividual Training Account (ITA)ry. • Pay check stubs, tax records, W2 form • Follow-up survey from program participants
Record 0 if the participant was not employed in the second quarter after the quarter of exit. • Quarterly tax payment forms, such as a IRS form 941 • Pay check stubs, tax records, W2 form
Record 9 if the participant has exited but employment information is not yet available. • Document from employer on company letterhead attesting to an individual’s • Wage record match
employment status and earnings • Quarterly tax payment forms, such as an IRS form 941
• Self-employment worksheets signed and attested to by program participants • Document from employer on company letterhead attesting to
• Detailed case notes verified by employer and signed by the counselor an individual’s employment status and earnings
X X X X X X X X X X X X X X • Self-employment worksheets signed and attested to by
program participants
• Detailed case notes verified by employer and signed by the
counselor
The source documentation TEGL 23-19, Change 1 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 16 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
1603 Type of Employment Match 2nd Use the appropriate code to identify the method used in determining the participant's employment Consistent with TEGL 26-16:
Quarter After Exit Quarter status in the second quarter following the quarter of exit. Wage records will be the primary data • Cross-Match with State and Out-of-State UI Quarterly Wage Records
(WIOA) source for tracking employment in the second quarter after the exit quarter. If the participant is not (intrastate and interstate)
found in wage records, grantees may then use supplemental data sources. If the participant is found • Federal Government Employment Records (such as milIndividual Training
in more than one source of employment using wage records, record the data source for which the Account (ITA)ry employment, Department of Defense, Office of Personnel
participant's earnings are greatest. Management, and US Postal Service)
Record 0 if the participant was not employed in the second quarter after the quarter of exit. • Cross-Match with Federal Administrative Wage Record Databases (such as the
National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and Earnings Statements
(minimum of two per TEGL 26-16)
X X X X X X X X X X X X • Income Tax Records, W-2 Form, or Other Records from the State Department
of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• A Signed Letter from an Employer on Company Letterhead (attesting to an
individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed and Attested to by
Program Participants
• Cross-Match with Partner Program Administrative Databases (such as TANF,
SNAP or other public assistance programs)
1604 Employed in 3rd Quarter After Exit Quarter Record 1 if the participant is in unsubsidized employment (not including Registered Apprenticeship, or • UI wage data match/administrative wage match, such as the National This is a Joint Element with the Department of Education as
(WIOA) the milIndividual Training Account (ITA)ry). Directory of New Hires outlined in TEGL 7-18:
Record 2 if the participant is in a Registered Apprenticeship. • Follow-up survey from program participants • UI wage data match
Record 3 if the participant is in the milIndividual Training Account (ITA)ry. • Pay check stubs, tax records, W2 form • Follow-up survey from program participants
Record 0 if the participant was not employed in the third quarter after the quarter of exit. • Quarterly tax payment forms, such as a IRS form 941 • Pay check stubs, tax records, W2 form
Record 9 if the participant has exited but employment information is not yet available. • Document from employer on company letterhead attesting to an individual’s • Wage record match
employment status and earnings • Quarterly tax payment forms, such as an IRS form 941
• Self-employment worksheets signed and attested to by program participants • Document from employer on company letterhead attesting to
• Detailed case notes verified by employer and signed by the counselor an individual’s employment status and earnings
X X X X X X X X X X X • Self-employment worksheets signed and attested to by
program participants
• Detailed case notes verified by employer and signed by the
counselor
The source documentation TEGL 23-19, Change 1 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
1605 Type of Employment Match 3rd Quarter After Exit Quarter Use the appropriate code to identify the method used in determining the participant's employment Consistent with TEGL 26-16:
(WIOA) status in the third quarter following the quarter of exit. Wage records will be the primary data source • Cross-Match with State and Out-of-State UI Quarterly Wage Records
for tracking employment in the third quarter after the exit quarter. If the participant is not found in the (intrastate and interstate)
wage records, grantees may then use supplemental data sources. If the participant is found in more • Federal Government Employment Records (such as military employment,
than one source of employment using wage records, record the data source for which the participant's Department of Defense, Office of Personnel Management, and US Postal
earnings are greatest. Service)
Record 0 if the participant was not employed in the third quarter after the quarter of exit. • Cross-Match with Federal Administrative Wage Record Databases (such as the
National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and Earnings Statements
X X X X X X X X X X (minimum of two per TEGL 26-16)
• Income Tax Records, W-2 Form, or Other Records from the State Department
of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• A Signed Letter from an Employer on Company Letterhead (attesting to an
individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed and Attested to by
Program Participants
• Cross-Match with Partner Program Administrative Databases (such as TANF,
SNAP or other public assistance programs)
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 17 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
1606* Employed in 4th Quarter After Exit Quarter Record 1 if the participant is in unsubsidized employment (not including Registered Apprenticeship, or • UI wage data match/administrative wage match such as the National Directory This is a Joint Element with the Department of Education as
(WIOA) the milIndividual Training Account (ITA)ry). of New Hires outlined in TEGL 7-18:
Record 2 if the participant is in a Registered Apprenticeship. • Follow-up survey from program participants • UI wage data match
Record 3 if the participant is in the milIndividual Training Account (ITA)ry. • Pay check stubs, tax records, W2 form • Follow-up survey from program participants
Record 0 if the participant was not employed in the fourth quarter after the quarter of exit. • Quarterly tax payment forms, such as a IRS form 941 • Pay check stubs, tax records, W2 form
Record 9 if the participant has exited but employment information is not yet available. • Document from employer on company letterhead attesting to an individual’s • Wage record match
employment status and earnings • Quarterly tax payment forms, such as an IRS form 941
• Self-employment worksheets signed and attested to by program participants • Document from employer on company letterhead attesting to
• Detailed Case notes verified by employer and signed by the counselor an individual’s employment status and earnings
X X X X X X X X X X X X X X • Self-employment worksheets signed and attested to by
program participants
• Detailed case notes verified by employer and signed by the
counselor
The source documentation TEGL 23-19, Change 1 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
1607 Type of Employment Match 4th Quarter After Exit Quarter Use the appropriate code to identify the method used in determining the participant's employment Consistent with TEGL 26-16:
(WIOA) status in the fourth quarter following the quarter of exit. Wage records will be the primary data source • Cross-Match with State and Out-of-State UI Quarterly Wage Records
for tracking employment in the fourth quarter after the exit quarter. If the participant is not found in (intrastate and interstate)
the wage records, grantees may then use supplemental data sources. If the participant is found in • Federal Government Employment Records (such as military employment,
more than one source of employment using wage records, record the data source for which the Department of Defense, Office of Personnel Management, and US Postal
participant's earnings are greatest. Service)
Record 0 if the participant was not employed in the fourth quarter after the quarter of exit. • Cross-Match with Federal Administrative Wage Record Databases (such as the
National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and Earnings Statements
X X X X X X X X X X X X (minimum of two per TEGL 26-16)
• Income Tax Records, W-2 Form, or Other Records from the State Department
of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• A Signed Letter from an Employer on Company Letterhead (attesting to an
individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed and Attested to by
Program Participants
• Cross-Match with Partner Program Administrative Databases (such as TANF,
SNAP or other public assistance programs)
1608 Employment Related to Training Record 1 if the participant received training services and obtained employment directed related to the • UI Wage Records
(2nd Quarter After Exit) training services received. • Supplemental data sources defined by TEGL 26-16 follow up services
(WIOA) Record 0 if the participant received training services and did not obtain employment directly related to • Surveys
the training services received. • Record sharing and/or automated record matching with other federal
Leave blank if the data is not available. X X X X X X X employment and administrative databases
• Other out of state federal wage record systems
• Case notes
1610 Occupational Code Record the 8-digit occupational code that best describes the participant's employment using the O*Net • UI Wage Records
(if available) Version 4.0 (or later versions) classification system. This information can be based on any job held • Supplemental data sources defined by TEGL 26-16 follow up services
after exit from the program. • Surveys
Leave blank if occupational code is not available or not known, or the data element does not apply. • Record sharing and/or automated record matching with other federal
Additional Notes: This information can be based on any job held after exit and only applies to adults, employment and administrative databases
dislocated workers and youth who entered employment in the quarter after the exit quarter. If all 8 X X X X X • Other out of state federal wage record systems
digits of the occupational skills code are not collected, record as many digits as are available. If the • Case notes
individual had multiple jobs, use the occupational code for the most recent job held.
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 18 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
1611 Entered Non-Traditional Employment Record 1 if the participant's employment is in an occupation or field of work for which individuals of • UI Wage Records
the participant's gender comprise less than 25% of the individuals employed in such occupation or • Supplemental data sources defined by TEGL 26-16 follow up services
field of work. Non-traditional employment can be based on either local or national data, and both • Surveys
males and females can be in non-traditional employment. This information can be based on any job • Record sharing and/or automated record matching with other federal
held after exit and only applies to adults, dislocated workers and youth who entered employment in employment and administrative databases
X X X
the second quarter after the exit quarter. • Other out of state federal wage record systems
Record 0 if the participant does not meet the condition described above. • Case notes
Record 9 if not known.
1612 Occupational Code of Employment 2nd Quarter After Exit Quarter Record the 8-digit occupational code that best describes the participant's employment using the O*Net • UI Wage Records
(If available) Version 4 0 (or later versions) classification system. • Supplemental data sources defined by TEGL 26-16 follow up services
• Surveys
• Record sharing and/or automated record matching with other federal
X X X X employment and administrative databases
• Other out of state federal wage record systems
• Case notes
1613 Occupational Code of Employment 4th Quarter After Exit Quarter Record the 8-digit occupational code that best describes the participant's employment using the O*Net • UI Wage Records
(If available) Version 4 0 (or later versions) classification system. • Supplemental data sources defined by TEGL 26-16 follow up services
• Surveys
• Record sharing and/or automated record matching with other federal
X X X X employment and administrative databases
• Other out of state federal wage record systems
• Case notes
1614 Industry Code of Employment 1st Quarter After Exit Quarter Record the 4 to 6-digit industry code that best describes the participant's employment using the North • UI Wage Records
American Industrial Classification System (NAICS). If more than one NAICS is reported, then the NAICS • Supplemental data sources defined by TEGL 26-16 follow up services
associated with the highest gross wage should be reported. • Surveys
Enter 999999 if 'Wages 1st Quarter After the Exit Quarter exist and NAICS Code is not known. • Record sharing and/or automated record matching with other federal
Leave blank if this data element does not apply to the person or wages are not yet available. X X X X X employment and administrative databases
• Other out of state federal wage record systems
• Case notes
1615 Industry Code of Employment 2nd Quarter After Exit Quarter Record the 4 to 6-digit industry code that best describes the participant's employment using the North • UI Wage Records
American Industrial Classification System (NAICS). If more than one NAICS is reported, then the NAICS • Supplemental data sources defined by TEGL 26-16 follow up services
associated with the highest gross wage should be reported. • Surveys
Enter 999999 if 'Wages 2nd Quarter After the Exit Quarter exist and NAICS Code is not known. • Record sharing and/or automated record matching with other federal
Leave blank if this data element does not apply to the person or wages are not yet available. X X X X X employment and administrative databases
• Other out of state federal wage record systems
• Case notes
1616 Industry Code of Employment 3rd Quarter After Exit Quarter Record the 4 to 6-digit industry code that best describes the participant's employment using the North • UI Wage Records
American Industrial Classification System (NAICS). If more than one NAICS is reported, then the NAICS • Supplemental data sources defined by TEGL 26-16 follow up services
associated with the highest gross wage should be reported. • Surveys
Enter 999999 if 'Wages 3rd Quarter After the Exit Quarter exist and NAICS Code is not known. • Record sharing and/or automated record matching with other federal
Leave blank if this data element does not apply to the person or wages are not yet available X X X X X employment and administrative databases
• Other out of state federal wage record systems
• Case notes
1617 Industry Code of Employment 4th Quarter After Exit Quarter Record the 4 to 6-digit industry code that best describes the participant's employment using the North • UI Wage Records
American Industrial Classification System (NAICS). If more than one NAICS is reported, then the NAICS • Supplemental data sources defined by TEGL 26-16 follow up services
associated with the highest gross wage should be reported. • Surveys
Enter 999999 if 'Wages 4th Quarter After the Exit Quarter exist and NAICS Code is not known. • Record sharing and/or automated record matching with other federal
Leave blank if this data element does not apply to the person or wages are not yet available. X X X X X employment and administrative databases
• Other out of state federal wage record systems
• Case notes
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 19 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
1618 Retention with the same employer in the 2nd Quarter and the 4th Quarter Record 1 if the participant’s employer in the second quarter also matches the employer in the fourth Consistent with TEGL 26-16: For H-1B grantees- ETA performs UI wage data match on behalf
(WIOA) quarter. • Cross-Match with State and Out-of-State UI Quarterly Wage Records of grantees for "Retention with the same employer in the 2nd
Record 0 if the participant is not employed in the second or fourth quarters after exit, or the employer (intrastate and interstate) Quarter and the 4th Quarter (WIOA)" primary indicator of
in the second quarter does not match the employer in the fourth quarter • Federal Government Employment Records (such as military employment, performance measure.
Department of Defense, Office of Personnel Management, and US Postal
Service)
• Cross-Match with Federal Administrative Wage Record Databases (such as the
National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and Earnings Statements
X X X X X X X X X X X (minimum of two per TEGL 26-16)
• Income Tax Records, W-2 Form, or Other Records from the State Department
of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• Signed Letter from an Employer on Company Letterhead (attesting to an
individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed and Attested to by
Program Participants
• Cross-Match with Partner Program Administrative Databases (such as TANF,
SNAP or other public assistance programs)
SECTION D.02 - WAGE RECORD DATA
1700 Wages 3rd Quarter Prior to Participation Quarter Record total earnings from wage records for the third quarter prior to the quarter of participation. Consistent with TEGL 26-16:
Leave blank if data element does not apply to the participant. • Cross-Match with State and Out-of-State UI Quarterly Wage Records
(intrastate and interstate)
• Federal Government Employment Records (such as milIndividual Training
Account (ITA)ry employment, Department of Defense, Office of Personnel
Management, and US Postal Service)
• Cross-Match with Federal Administrative Wage Record Databases (such as the
National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and Earnings Statements
(minimum of two per TEGL 26-16)
X X X X X • Income Tax Records, W-2 Form, or Other Records from the State Department
of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• Signed Letter from an Employer on Company Letterhead (attesting to an
individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed and Attested to by
Program Participants
• Cross-Match with Partner Program Administrative Databases (such as TANF,
SNAP or other public assistance programs)
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 20 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
1701 Wages 2nd Quarter Prior to Participation Quarter Record total earnings from wage records for the second quarter prior to the quarter of participation. Consistent with TEGL 26-16:
Leave blank if data element does not apply to the participant. • Cross-Match with State and Out-of-State UI Quarterly Wage Records
(intrastate and interstate)
• Federal Government Employment Records (such as military employment,
Department of Defense, Office of Personnel Management, and US Postal
Service)
• Cross-Match with Federal Administrative Wage Record Databases (such as the
National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and Earnings Statements
X X X X X (minimum of two per TEGL 26-16)
• Income Tax Records, W-2 Form, or Other Records from the State Department
of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• Signed Letter from an Employer on Company Letterhead (attesting to an
individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed and Attested to by
Program Participants
• Cross-Match with Partner Program Administrative Databases (such as TANF,
SNAP or other public assistance programs)
1702 Wages 1st Quarter Prior to Participation Quarter Record total earnings from wage records for the first quarter prior to the quarter of participation. Consistent with TEGL 26-16:
Leave blank if data element does not apply to the participant. • Cross-Match with State and Out-of-State UI Quarterly Wage Records
(intrastate and interstate)
• Federal Government Employment Records (such as military employment,
Department of Defense, Office of Personnel Management, and US Postal
Service)
• Cross-Match with Federal Administrative Wage Record Databases (such as the
National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and Earnings Statements
X X X X X X (minimum of two per TEGL 26-16)
• Income Tax Records, W-2 Form, or Other Records from the State Department
of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• Signed Letter from an Employer on Company Letterhead (attesting to an
individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed and Attested to by
Program Participants
• Cross-Match with Partner Program Administrative Databases (such as TANF,
SNAP or other public assistance programs)
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 21 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
1703 Wages 1st Quarter After Exit Quarter Record total earnings for the first quarter after the quarter of exit. Consistent with TEGL 26-16:
(WIOA) Record 999999.99 if data is are not yet available for this item. • Cross-Match with State and Out-of-State UI Quarterly Wage Records
Leave blank if data element does not apply to the participant. (intrastate and interstate)
• Federal Government Employment Records (such as military employment,
Department of Defense, Office of Personnel Management, and US Postal
Service)
• Cross-Match with Federal Administrative Wage Record Databases (such as the
National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and Earnings Statements
X X X X X X X X X (minimum of two per TEGL 26-16)
• Income Tax Records, W-2 Form, or Other Records from the State Department
of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• Signed Letter from an Employer on Company Letterhead (attesting to an
individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed and Attested to by
Program Participants
• Cross-Match with Partner Program Administrative Databases (such as TANF,
SNAP or other public assistance programs)
1704* Wages 2nd Quarter After Exit Quarter Record total earnings for the second quarter after the quarter of exit. • UI wage data match/administrative wage match such as the National Directory For non-state Apprenticeship grantees, ETA performs UI wage
(WIOA) Record 999999.99 if data is not yet available for this item. of New Hires data match on behalf of grant recipients.
Leave blank if data element does not apply to the participant. • Follow-up survey from program participants This is a Joint Element with the Department of Education as
• Pay check stubs, tax records, W2 form outlined in TEGL 7-18:
• Quarterly tax payment forms, such as a IRS form 941 • UI wage data match
• Document from employer on company letterhead attesting to an individual’s • Follow-up survey from program participants
employment status and earnings • Pay check stubs, tax records, W2 form
• Self-employment worksheets signed and attested to by program participants • Wage record match
• Detailed case notes verified by employer and signed by the counselor • Quarterly tax payment forms, such as an IRS form 941
• Document from employer on company letterhead attesting to
an individual’s employment status and earnings
X X X X X X X X X X X X X X
• Self-employment worksheets signed and attested to by
program participants
• Detailed case notes verified by employer and signed by the
counselor
The source documentation TEGL 23-19, Change 1 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 22 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
1705 Wages 3rd Quarter After Exit Quarter Record total earnings for the third quarter after the quarter of exit. Consistent with TEGL 26-16:
(WIOA) Record 999999.99 if data is not yet available for this item. • Cross-Match with State and Out-of-State UI Quarterly Wage Records
Leave blank if data element does not apply to the participant (intrastate and interstate)
• Federal Government Employment Records (such as military employment,
Department of Defense, Office of Personnel Management, and US Postal
Service)
• Cross-Match with Federal Administrative Wage Record Databases (such as the
National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and Earnings Statements
X X X X X X X X X (minimum of two per TEGL 26-16)
• Income Tax Records, W-2 Form, or Other Records from the State Department
of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• Signed Letter from an Employer on Company Letterhead (attesting to an
individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed and Attested to by
Program Participants
• Cross-Match with Partner Program Administrative Databases (such as TANF,
SNAP or other public assistance programs)
1706 Wages 4th Quarter After Exit Quarter Record total earnings for the fourth quarter after the quarter of exit. Consistent with TEGL 26-16: For H-1B grantees- ETA performs UI wage data match on behalf
(WIOA) Record 999999.99 if data is not yet available for this item. • Cross-Match with State and Out-of-State UI Quarterly Wage Records of grantees.
Leave blank if data element does not apply to the participant. (intrastate and interstate) For non-state Apprenticeship grantees, ETA performs UI wage
• Federal Government Employment Records (such as military employment, data match on behalf of grant recipients.
Department of Defense, Office of Personnel Management, and US Postal
Service)
• Cross-Match with Federal Administrative Wage Record Databases (such as the
National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and Earnings Statements
X X X X X X X X X X X X (minimum of two per TEGL 26-16)
• Income Tax Records, W-2 Form, or Other Records from the State Department
of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• Signed Letter from an Employer on Company Letterhead (attesting to an
individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed and Attested to by
Program Participants
• Cross-Match with Partner Program Administrative Databases (such as TANF,
SNAP or other public assistance programs)
SECTION D.03 - EDUCATION AND CREDENTIAL DATA
1800* Type of Recognized Credential Use the appropriate code to record the type of recognized diploma, degree, or a credential consisting • Cross-Match This is a Joint Element with the Department of Education as
(WIOA) of an industry-recognized certificate or certification, a certificate of completion of a Registered • Copy of credential outlined in TEGL 7-18:
Apprenticeship, a license recognized by the State involved or Federal Government, or an associate or • Copy of school record • Data match.
baccalaureate degree attained by the participant who received education or training services. • Follow-up survey from program participants • Copy of credential.
Record 0 if the participant received education or training services, but did not attain a recognized • Case notes documenting information obtained from education or training • Copy of school record.
diploma, degree, license or certificate. provider • Follow-up survey from program participants
X X X X X X X X X X X X X X X
Leave blank if data element does not apply to the participant. • Case notes documenting information obtained from education
NOTE: Diplomas, degrees, licenses or certificates must be attained either during participation or within or training provider
one year of exit. This data element applies to both the Credential Rate indicator and the Measurable The source documentation TEGL 23-19, Change 1 is a
Skills Gain indicator for all programs. clarification for DOL funded grants and not a revision of the Joint
guidance.
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 23 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
1801* Date Attained Recognized Credential Record the date on which the participant attained a recognized credential. • Cross-Match This is a Joint Element with the Department of Education as
(WIOA) Leave blank if the participant did not attain a degree or certificate. • Copy of credential outlined in TEGL 7-18:
• Copy of school record • Data match.
• Follow-up survey from program participants • Copy of credential.
• Case notes documenting information obtained from education or training • Copy of school record.
X X X X X X X X X X X X X X X provider • Follow-up survey from program participants
• Case notes documenting information obtained from education
or training provider
The source documentation TEGL 23-19, Change 1 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
1802 Type of Recognized Credential #2 Use the appropriate code to record the type of recognized diploma, degree, or a credential consisting • Cross-Match
(WIOA) of an industry-recognized certificate or certification, a certificate of completion of a Registered • Copy of credential
Apprenticeship, a license recognized by the State involved or Federal Government, or an associate or • Copy of school record
baccalaureate degree attained by the participant who received education or training services. • Follow-up survey from program participants
Record 0 if the participant received education or training services, but did not attain a recognized • Case notes documenting information obtained from education or training
diploma, degree, license or certificate. provider
Leave blank if data element does not apply to the participant. X X X X X X X X X X
NOTE: Diplomas, degrees, licenses or certificates must be attained either during participation or within
one year of exit. This data element applies to both the Credential Rate indicator and the Measurable
Skills Gain indicator for all DOL programs.
1803 Date Attained Recognized Credential #2 Record the date on which the participant attained a second recognized credential. • Cross-Match
(WIOA) Leave blank if the participant did not attain a second recognized credential, or if this data element • Copy of credential
does not apply. • Copy of school record
X X X X X X X X X X X • Follow-up survey from program participants
• Case notes documenting information obtained from education or training
provider
1804 Type of Recognized Credential #3 Use the appropriate code to record the type of recognized diploma, degree, or a credential consisting • Cross-Match
(WIOA) of an industry-recognized certificate or certification, a certificate of completion of a Registered • Copy of credential
Apprenticeship, a license recognized by the State involved or Federal Government, or an associate or • Copy of school record
baccalaureate degree attained by the participant who received education or training services. • Follow-up survey from program participants
Record 0 if the participant received education or training services, but did not attain a recognized • Case notes documenting information obtained from education or training
diploma, degree, license or certificate. provider
Leave blank if data element does not apply to the participant. X X X X X X X X X X
NOTE: Diplomas, degrees, licenses or certificates must be attained either during participation or within
one year of exit. This data element applies to both the Credential Rate indicator and the Measurable
Skills Gain indicator for all DOL programs.
1805 Date Attained Recognized Credential #3 Record the date on which the participant attained a third recognized credential. • Cross-Match
(WIOA) Leave blank if the participant did not attain a third recognized credential, or if this data element does • Copy of credential
not apply. • Copy of school record
X X X X X X X X X X • Follow-up survey from program participants
• Case notes documenting information obtained from education or training
provider
1806* Date of Most Recent Measurable Skill Gains: Educational Functioning Level Record the most recent date the participant who received instruction below the postsecondary • Pre- and post-test results measuring EFL gain
(EFL) education level achieved at least one EFL. EFL gain may be documented in one of three ways: 1) by • Adult High School transcript showing EFL gain through the awarding of credits
(WIOA) comparing a participant’s initial EFL as measured by a pre-test with the participant’s EFL as measured or Carnegie units
by a participant’s post-test; or 2) for States that offer secondary school programs that lead to a • Postsecondary education or training enrollment determined through data
secondary school diploma or its recognized equivalent, an EFL gain may be measured through the match, survey documentation, or program notes
awarding of credits or Carnegie units: or 3) States may report an EFL gain for participants who exit the X X X X X X X X X X
program and enroll in postsecondary education or training during the program year.
Leave blank if this data element does not apply to the participant.
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 24 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
1807* Date of Most Recent Measurable Skill Gains: Postsecondary Transcript/Report Record the most recent date of the participant’s transcript or report card for postsecondary education • Transcript For Grants funded by the National Apprenticeship Act: Validate
Card who complete a minimum of 12 hours per semester, or for part time students a total of at least 12 • Report Card only as appropriate (e.g., for pre-apprentices, high school
(WIOA) credit hours over the course of two completed semesters during the same 12 month period, that apprentices).
shows a participant is meeting the State unit's academic standards. X X X X X X X X X X
Leave blank if this data element does not apply to the participant.
1808* Date of Most Recent Measurable Skill Gains: Secondary Transcript/Report Card Record the most recent date of the participant’s transcript or report card for secondary education for • Transcript For Grants funded by the National Apprenticeship Act: Validate
(WIOA) one semester showing that the participant is meeting the State unit’s academic standards. • Report Card only as appropriate (e.g., for pre-apprentices, high school
Leave blank if this data element does not apply to the participant. X X X X X X X X X X apprentices).
1809* Date of Most Recent Measurable Skill Gains: Training Milestone Record the most recent date that the participant had a satisfactory or better progress report towards • Documentation of a skill gained through OJT or Registered Apprenticeship For Grants funded by the National Apprenticeship Act: Also
(WIOA) established milestones from an employer/training provider who is providing training (e.g., completion • Contract and/or evaluation from employer or training provider documenting a include proof of wage increase.
of on-the-job training (OJT), completion of one year of a registered apprenticeship program, etc.). skill gain This is a Joint Element with the Department of Education as
Leave blank if this data element does not apply to the participant. • Progress report from employer documenting a skill gain outlined in TEGL 7-18:
• OJT or Registered Apprenticeship
X X X X X X X X X X X X • Contract and/or evaluation from employer or training provider
The source documentation TEGL 23-19, Change 1 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
1810* Date of Most Recent Measurable Skill Gains: Skills Progression Record the most recent date the participant successfully completed an exam that is required for a • Results of knowledge-based exam or certification of completion For Grants funded by the National Apprenticeship Act: Also
(WIOA) particular occupation, or progress in attaining technical or occupational skills as evidenced by trade- • Documentation demonstrating progress in attaining technical or occupational include proof of wage increase and copy of interim credential.
related benchmarks such as knowledge-based exams. skills through an exam or benchmark attainment This is a Joint Element with the Department of Education as
Leave blank if this data element does not apply to the participant. • Documentation from training provider or employer outlined in TEGL 7-18:
• Copy of a credential that is required for a particular occupation and only is • Results of knowledge-based
earned after the passage of an exam exam or certification of completion.
• Documentation demonstrating progress in attaining technical
or occupational skills
X X X X X X X X X X X X • Documentation from training provider or employer
• Copy of a credential that is required for a particular occupation
and only is earned after the passage of an exam
The source documentation TEGL 23-19, Change 1 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
1811* Date Enrolled During Program Participation in an Education or Training Program Record the date the participant was enrolled during program participation in an education or training • Copy of enrollment record This is a Joint Element with the Department of Education as
Leading to a Recognized Postsecondary Credential or Employment program that leads to a recognized postsecondary credential, including a secondary education • Case notes outlined in TEGL 7-18:
(WIOA) program, or training program that leads to employment as defined by the core program in which the • School records • Copy of enrollment record
participant participates. States may use this coding value if the participant was either already enrolled • Transcript or report card • File documentation with notes from program staff
in education or training at the time of program entry or became enrolled in education or training at • Cross-Match • School records
any point while participating in the program. If the participant was enrolled in postsecondary • Transcript or report card.
education at program entry, the date in this field should be the date of Program Entry. This includes, • Data match with postsecondary data system
but is not limited to, participation in Job Corps or YouthBuild or Adult Education or secondary X X X X X X X X X X X The source documentation TEGL 23-19, Change 1 is a
education programs. clarification for DOL funded grants and not a revision of the Joint
Leave blank if the data element does not apply to the participant. guidance.
NOTE: This data element applies to the Measurable Skill Gains Indicator, and specifically will be utilized
to calculate the denominator. It encompasses all education and training program enrollment.
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 25 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
1812 School Status at Exit Record 1 if the participant has not received a secondary school diploma or its recognized equivalent • Cross-Match
and is attending any secondary school (including elementary, intermediate, junior high school, • Copy of Diploma, Credential or Degree Awarded by Education Institution
whether full or part-time), or is between school terms and intends to return to school. • Applicable Records from Education Institution (GED certificate, transcripts,
Record 2 if the participant has not received a secondary school diploma or its recognized equivalent report card, enrollment record or other school documentation)
and is attending an alternative secondary school or an alternative course of study approved by the • Signed File Documentation with Information Obtained from Education or
local educational agency whether full or part-time. Training Provider
Record 3 if the participant has received a secondary school diploma or its recognized equivalent and is • Case notes
attending a postsecondary school or program (whether full or part-time), or is between school terms • Self-Attestation
and intends to return to school.
Record 4 if the participant is no longer attending any school and has not received a secondary school
diploma or its recognized equivalent. X
Record 5 if the participant is not attending any school and has either graduated from secondary school
or holds an equivalency.
Record 6 if the participant is within the age of compulsory school attendance, but has not attended
school for at least the most recent complete school year calendar quarter and has not received a
secondary school diploma or its recognized equivalent.
Leave blank if data element does not apply to the participant.
1813 Date Completed, During Program Participation, an Education or Training Record the date the participant complete, during program participation, an education or training • Cross-Match
Program Leading to a Recognized Postsecondary Credential or Employment program that leads to a recognized postsecondary credential, including a secondary education • Copy of Diploma, Credential or Degree Awarded by Education Institution
(WIOA) program, or training program that leads to employment as defined by the core program in which the • Applicable Records from Education Institution (GED certificate, transcripts,
participant participates. States may use this coding value if the participant was either already enrolled report card, enrollment record or other school documentation)
in education or training at the time of program entry or became enrolled in education or training at • Signed File Documentation with Information Obtained from Education or
any point while participating in the program. If the participant was enrolled in postsecondary Training Provider
education at program entry, the date in this field should be after the date of Program Entry. This • Case notes
includes, but is not limited to, participation in Job Corps, YouthBuild, a Registered Apprenticeship • Self-Attestation
X X X X X X X X X
program, Adult Education or secondary education programs.
Leave blank if the data element does not apply to the participant.
NOTE: This data element applies to the Measurable Skill Gains Indicator, and specifically will be utilized
to calculate the denominator. It encompasses all education and training program enrollment.
SECTION D.04 - ADDITIONAL OUTCOME DATA
1900* Youth 2nd Quarter Placement Record 1 if the participant is enrolled in occupational skills training (including advanced training). • Cross-Match This is a Joint Element with the Department of Education as
(Title I) Record 2 if the participant is enrolled in postsecondary education. • Copy of registration record outlined in TEGL 7-18:
(WIOA) Record 3 if the participant is enrolled in secondary education. • Case notes • Cross-Match with other agencies
Record 0 if the participant was not placed in any of the above conditions. • School records • Copy of enrollment record
• Transcript or report card • File documentation with notes from program staff
X X X X X • Vendor/training provider training documentation • School records
• Transcript or report card
• Vendor/training provider training documentation
The source documentation TEGL 23-19, Change 1 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
1901* Youth 4th Quarter Placement Record 1 if the participant is enrolled in occupational skills training (including advanced training). • Cross-Match This is a Joint Element with the Department of Education as
(Title I) Record 2 if the participant is enrolled in postsecondary education. • Copy of registration record outlined in TEGL 7-18:
(WIOA) Record 3 if the participant is enrolled in secondary education. • Case notes • Cross-Match with other agencies
Record 0 if the participant was not placed in any of the above conditions. • School records • Copy of enrollment record
• Transcript or report card • File documentation with notes from program staff
X X X X X • Vendor/training provider training documentation • School records
• Transcript or report card
• Vendor/training provider training documentation
The source documentation TEGL 23-19, Change 1 is a
clarification for DOL funded grants and not a revision of the Joint
guidance.
SECTION E - NEW DATA ELEMENTS (Data Elements are Specific to Each Program, As Listed)
SECTION E.01 - DISLOCATED WORKER GRANTS
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 26 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
2001 Date of Completion of DWG Services Record the date the participant received their last service in the DWG program. • Cross-Match between State MIS Database and Attendance Sheets or Records
• Vendor Training Records with Follow-up Cross-Match to State MIS Database
X • Case notes with Follow-up Cross-Match to State MIS Database
2002 Employed at Completion of DWG Services Record 1 if the participant is employed at completion of participation in services under a Dislocated • UI wage data match/administrative wage match, such as the National
Worker Grant (DWG). Employment is counted the quarter in which the participant stops receiving Directory of New Hires
services funded through a DWG project. • Follow-up survey from program participants
Record 0 if the participant does not meet the condition described above. • Pay check stubs, tax records, W2 form
• Quarterly tax payment forms, such as a IRS form 941
• Signed document from employer on company letterhead attesting to an
X
individual’s employment status and earnings
• Self-employment worksheets signed and attested to by program participants
• Detailed case notes verified by employer and signed by the counselor
2004 Received Services through a Disaster Recovery Dislocated Worker Grant Record 1 if the participant received disaster relief employment only under a Disaster Recovery DWG, • UI wage data match/administrative wage match, such as the National
and received no other services under a Disaster Recovery DWG. Directory of New Hires
Record 2 if the participant received disaster relief employment and received Employment and Training • Follow-up survey from program participants
services (Career and Training services) under a Disaster Recovery DWG. • Pay check stubs, tax records, W2 form
Record 3 if the participant received Employment and Training services (Career and Training services) • Quarterly tax payment forms, such as a IRS form 941
only under a Disaster DWG, and did not receive disaster relief employment under a Disaster Recovery • Signed document from employer on company letterhead attesting to an
DWG. individual’s employment status and earnings
X
Record 0 if the participant did not receive services under a Disaster Recovery DWG. • Self-employment worksheets signed and attested to by program participants
• Detailed case notes verified by employer and signed by the counselor
• State MIS
• Grantee Electronic MIS Records
SECTION E.02 - H1B
2101 Underemployed Worker Record 1 if a person is not currently connected to a full-time job commensurate with the individual’s • Current Pay check stubs, tax records, W2 form
level of education, skills, or wage and/or salary earned previously, or who have obtained only episodic, • Prior Pay check stubs, tax records, W2 form
short-term, or part-time employment • Copy of Diploma, Credential or Degree Awarded by Education Institution
Record 0 if the participant does not meet any of the conditions described above. X • Case notes
Leave blank if information is not available. • Self-Attestation
2103 Most Recent Date Received Assessment Services Record the most recent date on which the participant received assessment services funded by the • Activity sheets
program. • Sign-in sheets
Leave blank if the participant did not receive Assessment Services. • Attendance record
• Vendor contract
X • Electronic Records
• Case notes
• WIOA status forms noting receipt of service and type of service received
2106 Most Recent Date Received Specialized Participant Services Record the most recent date on which the participant received specialized participant services which • Activity sheets
include, but are not limited to, financial counseling, behavioral health counseling, mentoring, • Sign-in sheets
assistance with re-location, job coaching, networking, and job search assistance. • Attendance record
Leave blank if the participant did not receive Specialized Participant Services. X • Vendor records
• Electronic Records
• Case notes
2109 Primary Type of Training Service for Training Activity #1 Use the appropriate code to indicate the primary type of training being provided to the participant. • Copy of enrollment record
Leave blank if the participant did not enroll in training for Primary Type of Training Service for Training • File documentation with notes from program staff
Activity #1. • Cross-Match between dates of service and vendor training information
• Vendor training documentation
X • Electronic Records
• Individual Training Account (ITA)
• Attendance records
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 27 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
2110 Secondary Type of Training Service for Training Activity #1 Use the appropriate code to indicate the secondary type of training being provided to the participant, • Copy of enrollment record
if applicable. • File documentation with notes from program staff
Leave blank if the participant is not enrolled in a Secondary Type of Training Service for Training • Cross-Match between dates of service and vendor training information
Activity #1. • Vendor training documentation
X • State MIS or Grantee Electronic Records
• Individual Training Account
• Attendance records
2111 Tertiary Type of Training Service for Training Activity #1 Use the appropriate code to indicate the tertiary type of training being provided to the participant, if • Copy of enrollment record
applicable. • File documentation with notes from program staff
Leave blank if the participant is not enrolled in a Tertiary Type of Training Service for Training Activity • Cross-Match between dates of service and vendor training information
#1. • Vendor training documentation
X • State MIS or Grantee Electronic Records
• Individual Training Account
• Attendance records
2112 Primary Type of Training Service for Training Activity #2 Use the appropriate code to indicate the primary type of training being provided to the participant • Copy of enrollment record
during their second training service. • File documentation with notes from program staff
Leave blank if the participant is not enrolled in a Primary Type of Training Service for Training Activity • Cross-Match between dates of service and vendor training information
#2. • Vendor training documentation
X • State MIS or Grantee Electronic Records
• Individual Training Account
• Attendance records
2113 Secondary Type of Training Service for Training Activity #2 Use the appropriate code to indicate the secondary type of training being provided to the participant • Copy of enrollment record
during their second training service, if applicable. • File documentation with notes from program staff
Leave blank if the participant is not enrolled in a Secondary Type of Education/Job Training Activity #2. • Cross-Match between dates of service and vendor training information
• Vendor training documentation
X • State MIS or Grantee Electronic Records
• Individual Training Account
• Attendance records
2114 Tertiary Type of Training Service for Training Activity #2 Use the appropriate code to indicate the tertiary type of training being provided to the participant • Copy of enrollment record
during their second training service, if applicable. • File documentation with notes from program staff
Record 0 if the above condition does not apply to the participant. • Cross-Match between dates of service and vendor training information
• Vendor training documentation
X • State MIS or Grantee Electronic Records
• Individual Training Account
• Attendance records
2115 Primary Type of Training Service for Training Activity #3 Use the appropriate code to indicate the primary type of training being provided to the participant • Copy of enrollment record
during their third training service. • File documentation with notes from program staff
Leave blank if the participant is not enrolled in a Primary Type of Training Service for Training Activity • Cross-Match between dates of service and vendor training information
#3. • Vendor training documentation
X • State MIS or Grantee Electronic Records
• Individual Training Account
• Attendance records
2116 Secondary Type of Training Service for Training Activity #3 Use the appropriate code to indicate the secondary type of training being provided to the participant • Copy of enrollment record
during their third training service, if applicable. • File documentation with notes from program staff
Leave blank if the participant is not enrolled in a Secondary Type of Training Service for Training • Cross-Match between dates of service and vendor training information
Activity #3. • Vendor training documentation
X • State MIS or Grantee Electronic Records
• Individual Training Account
• Attendance records
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 28 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
2117 Tertiary Type of Training Service for Training Activity #3 Use the appropriate code to indicate the tertiary type of training being provided to the participant • Copy of enrollment record
during their third training service, if applicable. • File documentation with notes from program staff
Leave blank if the participant is not enrolled in a Tertiary Type of Training Service for Training Activity • Cross-Match between dates of service and vendor training information
#3. • Vendor training documentation
X • State MIS or Grantee Electronic Records
• Individual Training Account
• Attendance records
2118 Date Entered Employment (Discretionary Grants) Record the date of employment (when the participant first began a job). • UI wage data match
This data element captures employment outcomes for unemployed participants that found • Signed Follow-up survey from program participants
employment, and underemployed participants that entered a new position of employment. • Pay check stubs, tax records, W2 form
Leave blank if the participant has not received a job. • Wage record match
• Quarterly tax payment forms, such as an IRS form 941
• Document from employer on company letterhead attesting to an individual’s
X employment status
and earnings
• Self-employment worksheets signed and attested to by program participants
• Detailed case notes verified by employer and signed by the counselor
2119 Incumbent Workers Retained Current Position Record 1 if the participant was employed at the start of participation (incumbent worker) and retained • UI wage data match
their current position in the first quarter after program completion. • Signed Follow-up survey from program participants
Record 0 if the participant was employed at the start of participation (incumbent worker) and did not • Pay check stubs, tax records, W2 form
retain their current position in the first quarter after program completion. • Wage record match
Record 9 if information on the participant's employment status in the first quarter after program • Quarterly tax payment forms, such as an IRS form 941
completion is not yet available. X • Document from employer on company letterhead attesting to an individual’s
Leave blank if the participant has not completed the training program or is not an incumbent worker. employment status and earnings
• Self-employment worksheets signed and attested to by program participants
• Detailed case notes verified by employer and signed by the counselor
2120 Incumbent Workers Advanced into a New Position with Current or New Record 1 if the participant was employed at the start of participation (incumbent worker) and • UI wage data match
Employer in the 1st Quarter after Completion advanced into a new position requiring a higher skill level either with their current employer or a new • Signed Follow-up survey from program participants
employer, as a result of grant funded activities in the first quarter after training program completion. • Pay check stubs, tax records, W2 form
Record 0 if the participant was employed at the start of program participation (incumbent worker) and • Wage record match
did not advance into a new position as a result of the grant-funded activities, in the first quarter after • Quarterly tax payment forms, such as an IRS form 941
training program completion. X • Document from employer on company letterhead attesting to an individual’s
Record 9 if information on the participant's employment status in the first quarter after training employment status and earnings
program completion is not yet available. • Self-employment worksheets signed and attested to by program participants
Leave blank if the participant has not completed the training program or is not an incumbent worker. • Detailed case notes verified by employer and signed by the counselor
2121 Incumbent Workers Retained Current Position in the 2nd Quarter after Program Record 1 if the participant was employed at the start of participation (incumbent worker) and retained • UI wage data match
Completion their current position in the second quarter after training program completion. • Signed Follow-up survey from program participants
Record 0 if the participant was employed at the start of participation (incumbent worker) and did not • Pay check stubs, tax records, W2 form
retain their current position in the second quarter after training program completion. • Wage record match
Record 9 if information on the participant's employment status in the second quarter after training • Quarterly tax payment forms, such as an IRS form 941
program completion is not yet available. • Document from employer on company letterhead attesting to an individual’s
X
Leave blank if the participant has not completed the training program or is not an incumbent worker. employment status and earnings
• Self-employment worksheets signed and attested to by program participants
• Detailed case notes verified by employer and signed by the counselor
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 29 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
2122 Incumbent Workers Advanced into a New Position with Current Employer or Record 1 if the participant was employed at the start of participation (incumbent worker) and • UI wage data match
New Employer in the 2nd Quarter after Training Program Completion advanced into a new position requiring a higher skill level either with their current employer or a new • Signed Follow-up survey from program participants
employer, as a result of grant funded activities in the second quarter after training program • Pay check stubs, tax records, W2 form
completion. • Wage record match
Record 0 if the participant was employed at the start of program participation (incumbent worker) and • Quarterly tax payment forms, such as an IRS form 941
did not advance into a new position as a result of the grant-funded activities, in the second quarter X • Document from employer on company letterhead attesting to an individual’s
after training program completion. employment status and earnings
Record 9 if information on the participant's employment status in the second quarter after training • Self-employment worksheets signed and attested to by program participants
program completion is not yet available. • Detailed case notes verified by employer and signed by the counselor
Leave blank if the participant has not completed the training program or is not an incumbent worker.
2123 Incumbent Workers Retained Current Position in the 3rd Quarter After Program Record 1 if the participant was employed at the start of participation (incumbent worker) and retained • UI wage data match
Completion their current position in the third quarter after training program completion. • Signed Follow-up survey from program participants
Record 0 if the participant was employed at the start of participation (incumbent worker) and did not • Pay check stubs, tax records, W2 form
retain their current position in the third quarter after training program completion. • Wage record match
Record 9 if information on the participant's employment status in the second quarter after training • Quarterly tax payment forms, such as an IRS form 941
program completion is not yet available. • Document from employer on company letterhead attesting to an individual’s
X
Leave blank if the participant has not completed the training program or is not an incumbent worker. employment status and earnings
• Self-employment worksheets signed and attested to by program participants
• Detailed case notes verified by employer and signed by the counselor
2124 Incumbent Workers Advanced into a New Position with Current or New Record 1 if the participant was employed at the start of participation (incumbent worker) and • UI wage data match
Employer in the 3rd Quarter after Training Program Completion advanced into a new position requiring a higher skill level either with their current employer or a new • Signed Follow-up survey from program participants
employer, as a result of grant funded activities, in the third quarter after training program completion. • Pay check stubs, tax records, W2 form
Record 0 if the participant was employed at the start of program participation (incumbent worker) and • Wage record match
did not advance into a new position as a result of the grant-funded activities, in the third quarter after • Quarterly tax payment forms, such as an IRS form 941
training program completion. • Document from employer on company letterhead attesting to an individual’s
X
Record 9 if information on the participant's employment status in the third quarter after training employment status and earnings
program completion is not yet available. • Self-employment worksheets signed and attested to by program participants
Leave blank if the participant has not completed the training program or is not an incumbent worker. • Detailed case notes verified by employer and signed by the counselor
2126 Entered Training-Related Employment Record 1 if after training program completion, the employment in which the individual entered uses a • UI wage data match
substantial portion of the skills taught in the training received by the individual. This data element is • Signed Follow-up survey from program participants
training program completion based. • Pay check stubs, tax records, W2 form
Individuals that have not enrolled in and completed training should not be reported in this data • Wage record match
element. • Quarterly tax payment forms, such as an IRS form 941
Record 0 if the employment in which the individual entered does not use a substantial portion of the X • Document from employer on company letterhead attesting to an individual’s
skills taught in the training received by the individual. employment status and earnings
Record 9 if unknown. • Self-employment worksheets signed and attested to by program participants
Leave blank if the individual has not completed a training program and/or has not yet entered • Detailed case notes verified by employer and signed by the counselor
employment
SECTION E.03 - National Farmworker Jobs Program
2212 Housing Services Record 1 if the participant received temporary housing services as described in 20 CFR 685.360 • Program application
Record 2 if the participant received permanent housing services as described in 20 CFR 685.360 • Receipt of Services
Record 3 if the participant received both temporary housing services as described in 20 CFR 685.360 • Housing Services Contract
and permanent housing services as described in 20 CFR 685.360. X • Case notes
Record 0 if the participant did not receive any housing services.
2232 Family status for NFJP Housing Services (WIOA Sec. 167) Record 1 if the individual is an eligible MSFW and the individual does not reside with a Family and • Program application
receives NFJP funded permanent or temporary housing services. • Receipt of Services
Record 2 if the individual is an eligible MSFW and the individual resides with a Family and receives • Housing Services Contract
NFJP funded permanent housing services or temporary housing services. • Case notes
Record 3 if the individual is not an eligible MSFW and the individual does not reside with a Family and X
receives NFJP funded permanent housing services. Record 4 if the individual is not an eligible MSFW
and the individual resides with a Family and receives NFJP funded permanent housing services.
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 30 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
3008 Family Unit Size Record the number of individuals (including the participant) that live with the individual and are a part • Program application
of the individual's family, as defined by 20 CFR 685.110. • Receipt of Services
X
• Housing Services Contract
• Case notes
SECTION E.04 - INDIAN AND NATIVE AMERICAN PROGRAM (INA)
2302 Tribal Affiliation Record the participant’s tribal affiliation. • Certificate of Degree of Indian Blood (CDIB) card or letter
Leave blank if the tribal affiliation code is unknown. • Tribal Enrollment Card
X • Letter or card from BIA showing census roll number
• Document from the Alaska Native Corporation which verifies that the
applicant is an Alaska Native
2303 Public Assistance Recipient Record 1 if the participant receives general assistance (GA) from their state or local government; • Public Assistance Verification from applicable Social Service Agency
Record 2 if the participant receives Temporary Assistance to Needy Families (TANF); • Written Confirmation from Social Services Agency
Record 3 if the participant receives Supplemental Security Income (SSI-SSA Title XVI). • Authorization/Documentation to Receive Food Stamps or SNAP
Record 4 if the participant receives Social Security Disability Insurance (SSDI). • Letter or Email from Social Worker/Case Worker
Record 5 if the participant receives Food Stamps (Food Stamp Act of 1977). • Benefit Receipt Verification from applicable Social Service Agency
Record 6 if the participant receives Foster Child Payments. X • Self-Attestation
Record 7 if the participant receives benefits from Tribal Work Experience Programs (TWEP).
Record 8 if the participant receives benefits from the USDA Commodity Program.
Record 0 if the participant does not meet the conditions described above.
Record all that apply if the participant is receiving more than one type of public assistance.
SECTION E.05 - REENTRY EMPLOYMENT OPPORTUNITIES (ADULT)
2400 In Work Release Program Record 1 if the participant was in a work-release program at the time enrollment. • Direct Referral from Justice System
Record 0 if the participant does not meet the condition described above. • Verification from Justice System
X • Case notes
• Self-Attestation
2401 Employment Status at Incarceration Record 1 if the participant was working in unsubsidized employment upon incarceration (not including • Case notes
Registered Apprenticeship or the IIndividual Training Account (ITA.)
Record 2 if the participant was in a Registered Apprenticeship upon incarceration.
Record 3 if the participant was in the milIndividual Training Account (ITA)ry upon incarceration.
Record 9 if employment participant prior to incarceration is unknown. X
Record 0 if the participant was not employed upon incarceration.
2413 Incarcerated at Program Entry Record 1 if the participant, at program entry, was a criminal offender in a correctional institution at • Direct Referral from Justice System
(WIOA) program entry. • Verification from Justice System
Record 0 if this data element does not apply to the participant. X X • Parole or Probation Officer
• Case notes
• Self-Attestation
2414 Date Released from Incarceration Record the date the participant was released from a correctional institution. • Direct Referral from Justice System
(WIOA) Leave blank if participant remains in a correctional institution at program exit. • Verification from Justice System
• Justice system records
X X • Parole Officer
• Case notes
• Self-Attestation
2415 Date of Anticipated Release From Incarceration Record the date that the participant is anticipated to be released from a correctional institution. • Direct Referral from Justice System
Leave blank if this data element does not apply to the participant. • Verification from Justice System
X • Case notes
• Self-Attestation
2416 Post-Release Status Record 1 if the participant's post-release status is parole. • Direct Referral from Justice System
Record 2 if the participant's post-release status is probation. • Verification from Justice System
Record 3 if the participant's post-release status is out on bail. • Justice system records
Record 4 if the participant’s post-release status is without conditions X • Parole or Probation Officer
Leave blank if this data element does not apply to the participant. [ i.e., if the person has yet to be • Case notes
released from incarceration, per 2415] • Self-Attestation
2417 Most Recent Type of Offense Record 1 if the participant was convicted of a property crime. • Direct Referral from Justice System
Record 2 if the participant was convicted of a drug crime. • Verification from Justice System
Record 3 if the participant was convicted of a public order crime. • Justice system records
Record 4 if the participant was convicted of another type of crime. X • Parole or Probation Officer
Record 9 if the type of crime cannot be determined or if the information is not available. • Case notes
• Self-Attestation
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 31 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
2422 Housing Status at Six Months After Program Entry Record the appropriate housing status for the participant at six months after program entry as • Case notes
X
indicated in code values 1 through 9.
2423 Housing Status at Enrollment Record the appropriate housing status for the participant at enrollment as indicated in code values 1 • Case notes
through 8. X
2424 Alcohol/Drug Abuse Six Months After Enrollment Record 1 if the participant abused alcohol and/or drugs at six months after enrollment. • Case notes
Record 0 if the above conditions do not apply to the participant. X • Self-Attestation
2433 Re-arrested within 12 months of Release for a New Crime Record 1 if the participant was re-arrested within 12 months of release for a new crime. • Probation or Parole Officer
Record 0 if the participant does not meet the condition described above. • Justice system records
X • Verification from Justice System
• Case notes
• Self-Attestation
2434 Re-arrested for a previous crime Record 1 if the participant was re-arrested for a previous crime. • Probation or Parole Officer
Record 0 if the above condition does not apply to the participant. • Justice system records
Record 9 if this information is not available. X • Verification from Justice System
• Case notes
• Self-Attestation
2435 Re-incarcerated for a revocation of the parole or probation order for violations Record 1 if the participant was re-incarcerated for revocation of parole. • Probation or Parole Officer
of terms of sentence Record 2 if the participant was re-incarcerated for revocation of probation order for violations of terms • Justice system records
of sentence. • Verification from Justice System
Record 3 if the participant was re-incarcerated for other violations of the terms and conditions of their X • Case notes
sentence. • Self-Attestation
Record 0 if the above conditions do not apply to the participant.
2436 Not Re-arrested Record 1 if the participant was not re-arrested. • Probation or Parole Officer
Record 0 if the above condition does not apply to the participant. • Justice system records
X • Verification from Justice System
• Case notes
• Self-Attestation
2437 Date arrested for new/previous crime Record the date that the participant was arrested for a new or previous crime. • Probation or Parole Officer
Leave blank if the above condition does not apply to the participant. • Justice system records
X • Verification from Justice System
• Case notes
• Self-Attestation
2438 Convicted for new/previous crime Record 1 if the participant was convicted of a new crime. • Probation or Parole Officer
Record 2 if the participant was convicted of a previous crime. • Justice system records
Record 0 if the above condition does not apply to the participant. X • Verification from Justice System
Record 9 if this information is not available. • Case notes
• Self-Attestation
SECTION E.06 - REENTRY EMPLOYMENT OPPORTUNITIES (YOUTH)
2500 Secondary school enrollment status at arrest Record 1 if the participant was a secondary school student at the time of their arrest. • Case notes
Record 2 if the participant was a secondary school graduate at the time of their arrest. • Self-Attestation
Record 3 if the participant was a secondary school dropout at the time of their arrest.
Record 0 if the participant does not meet the conditions described above. X
2502 Youth Offender status at enrollment Record 1 if the participant is currently in, returning from, or has been in a juvenile correctional facility. • Direct Referral from Juvenile Justice System or Adult Criminal Justice System For REO grantees:
Record 2 if the participant is currently in, returning from, or has been in a juvenile detention facility. • Parole or probation officer In the event that the justice system cannot provide this
Record 3 if the participant is currently on, leaving, or has been on juvenile probation. • Verification from the Justice System information because of confidentiality requirements, grantees
Record 4 if the participant is currently in, leaving, or has been in juvenile alternative sentencing or • Justice system records may use a self-attestation from the enrollee, or if the enrollee is
diversion. • Case notes a minor, a self-attestation letter from a parent or guardian.
Record 5 if the participant is currently in, returning from, or has been in an adult prison. • Self-Attestation
Record 6 if the participant is currently in, returning from, or has been in an adult jail.
Record 7 if the participant is currently on, leaving, or has been on adult probation. X
Record 8 if the participant is currently in, leaving, or has been in adult sentence or diversion.
Record 0 if the at-risk participant is not an offender.
2505 Date verified Selective Service registration Enter date verified Selective Service Registration • Verification from Selective Service Administration
Leave blank for participants who are not required to sign up for selective service. X X
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 32 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
2510 Completed diversion without out-of-home placement Record 1 if diversion was completed without out-of-home placement. • Parole or probation officer
Record 0 if the participant does not meet this condition. • Verification from the Justice System
Leave blank if participant did not receive diversion services. X • Case notes
• Self-Attestation
2511 Records expunged Record 1 if the participant's record was expunged. • Parole or probation officer
Record 0 if the participant does not meet this condition. • Verification from the Justice System
Leave blank if participant did not receive expungement legal services. X • Case notes
• Self-Attestation
2512 Records sealed Record 1 if the participant's record was sealed. • Parole or probation officer
Record 0 if the participant does not meet this condition. • Verification from the Justice System
X
Leave blank if participant did not receive sealing of records assistance. • Case notes
• Self-Attestation
2516 Date of postsecondary education or training placement Record the date of participant's placement into postsecondary education or training. • Copy of School or Training Provider Enrollment Record
Leave blank if the participant was not placed into postsecondary education or training. • Case notes
X
2523 Date entered degree or certificate program: Record the date on which the participant entered the degree or certificate program. • Copy of School or Training Provider Enrollment Record
Leave blank if the participant did not enter into a degree or certificate program. X • Case notes
2525 Date arrested for new crime after enrollment Record date on which participant was arrested for new crime after enrollment. • Parole or probation officer
Leave blank if this data element does not apply to the participant. • Verification from the Justice System
X • Justice system records
• Case notes
• Self-Attestation
2526 Convicted for new crime committed after enrollment Record date on which participant was convicted for new crime after enrollment. • Parole or probation officer
Leave blank if this data element does not apply to the participant. • Verification from the Justice System
X • Justice system records
• Case notes
• Self-Attestation
2527 Type of crime Record 1 if participant was arrested/convicted for a violent felony. • Parole or probation officer
Record 2 if participant was arrested/convicted for a non-violent felony. • Verification from the Justice System
Record 3 if participant was arrested/convicted for a misdemeanor. X • Justice system records
• Case notes
• Self-Attestation
2528 Reached 12-month point since release from correctional facility or placement Record 1 if participant has reached 12-month point since release from correctional facility or • Case notes
on probation placement on probation. X • Case records showing date released from correctional facility or placed on
Record 0 if the participant does not meet this condition. probation
2529 Convicted for new crime committed within 12 months of release from Record 1 if participant was convicted for new crime committed within 12 months of release from • Parole or probation officer
correctional facility or placement on probation correctional facility or placement on probation. • Verification from the Justice System
Record 0 if the participant does not meet this condition. X • Justice system records
• Case notes
• Self-Attestation
2530 Incarcerated for new crime committed after enrollment Record 1 if the participant was incarcerated for a new crime committed after enrollment. • Parole or probation officer
Record 0 if the participant does not meet this condition. • Verification from the Justice System
X • Justice system records
• Case notes
• Self-Attestation
2542 Arrested for new crime in follow-up period Record 1 if participant was arrested for a new crime in follow-up period. • Parole or probation officer
Record 0 if participant was not arrested for a new crime in follow-up period. • Verification from the Justice System
X • Justice system records
• Case notes
• Self-Attestation
2543 Date arrested for new crime in follow-up period Record the date on which the participant was arrested for new crime in follow-up period. • Parole or probation officer
Leave blank if this data element does not apply to the participant. • Verification from the Justice System
X • Justice system records
• Case notes
• Self-Attestation
2544 Convicted for new crime committed in follow-up period Record the date on which the participant was convicted for new crime in follow-up period • Parole or probation officer
Leave blank if this data element does not apply to the participant. • Verification from the Justice System
X • Justice system records
• Case notes
• Self-Attestation
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 33 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
2545 Incarcerated for new crime committed in follow-up period Record 1 if participant was incarcerated for new crime committed in follow-up period. • Parole or probation officer
Record 0 if the participant does not meet this condition. • Verification from the Justice System
X • Justice system records
• Case notes
• Self-Attestation
2546 Housing Status at follow-up Record 1 if participant resides in stable housing at follow-up. • Case notes
Record 2 if participant resides in temporary housing at follow-up. X
Record 3 if participant is homeless at follow-up.
SECTION E.07 - YOUTHBUILD
2607 Migrant Youth Record 1 if the participant is the youth and is a migrant worker or is a member of a migrant family. • Cross-Match with Public Assistance Records
Record 0 if the participant does not meet the conditions described above. • NFJP Eligibility Documents
• Cross-Match with State MIS Database
• Cross-Match with H-1B Record
X • Signed Employer statement or letter on business letterhead
• Wage records/family wage records
• Work permits
• Self-Attestation
• Case notes
2608 Offender Record 1 if the participant has been convicted of a crime by the juvenile justice system. • Court documentation
Record 2 if the participant has been convicted of a crime by the adult correctional system. • Resident of a detention facility, group home, or restricted state-run facility
Record 0 if the participant does not meet the conditions described above. • Letter of parole/probation officer
X • Police or Justice Department records
• Self-Attestation
2609 Secondary School Drop-Out Record 1 if the participant is a youth and has dropped out of secondary school. • Letter/documentation from the school stating the youth has dropped out
Record 0 if the participant does not meet the condition described above. • School attendance record
X • Self-Attestation
2610 Child of Incarcerated Parent or Legal Guardian Record 1 if either of the youth's parents or legal guardian is incarcerated at the time of the youth's • Court records
enrollment into the YouthBuild program. X • Applicant statement
Record 0 if the participant does not meet the condition described above.
SECTION E.08 - MISCELLANEOUS DATA ELEMENTS AND USER DEFINED FIELDS
2700 Social Security Number Record the Social Security Number (SSN) assigned to the participant. • SSN Card
NOTE: THE SSN MUST NOT BE INCLUDED UNLESS SPECIFIED UNDER PROGRAM OR FUNDING STREAM X X X X X X X X X • Other Federal or State ID with SSN
REPORTING REQUIREMENTS.
SECTION E.10 - APPRENTICESHIP
2900 RAPIDS Number Record the RAPIDS number for the participant who is a registered apprentice (Registered • Cross-Match
Apprenticeship Partners Information Data System). Note: Data validation is not required for State Apprenticeship Agency (SAA)
Leave blank if this data element does not apply. States that do not use RAPIDS because registered apprentices will not have a
Note: There are no RAPIDS numbers for pre-apprentices. RAPIDS Number. Grantees reporting from SAA states that do not use RAPIDS
X may use the unique identifier for this data element or they may use a
corresponding number meeting the AN 12 data type and field length
requirements for this data element.
2902 Date Enrolled in Pre-Apprenticeship Record the date the participant started the pre-apprenticeship program. Leave blank if this data • Vendor/Training Provider Records
element does not apply. • Signed Training Contract
X • Electronic Records
• Attendance Sheets or Records
• Case notes
2904 In Pre-Apprenticeship Program with an Articulated Agreement Record 1 if the participant is in a pre-apprenticeship program where a Memorandum of Understanding • Memorandum of understanding (MOU) or similar agreement
(MOU), Memorandum of Agreement (MOA) or other formal agreement exists between the pre- • Employer
apprenticeship program and the Registered Apprenticeship Program or Industry-Recognized • Vendor/Training Provider Records
Apprenticeship Program. X • Electronic Records
Record 2 if no formal agreement exists between the pre-apprenticeship program and an • Attendance Sheets or Records
apprenticeship program. • Case notes
Leave blank if this data element does not apply.
2905 Date Completed Pre-Apprenticeship Record the date the participant completed the pre-apprenticeship program. Leave blank if this data • Vendor/Training Provider Records
element does not apply. • Signed letter from an administrator or program manager of the quality pre-
X apprenticeship program
• Certificate of completion issued by the Registration Agency
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 34 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
2908 Date Started Apprenticeship Record the date the participant started the apprenticeship program. • Davis-Bacon Certificate
Leave blank if this data element does not apply. • Documentation from RAPIDS 2.0’s “AI (Apprentice Information) Demographic
Portal
• ETA Form 671 Section II (Apprenticeship Agreement) or the SAA equivalent
X X with email or similar confirmation from a USDOL Office of Apprenticeship
representative or a representative from the State Apprenticeship Agency (e.g.,
State Director or ATR (Apprenticeship Training Representative))
2909 Expected Completion Date: Apprenticeship Record the expected completion date of the apprenticeship program, whether or not the participant is • Appendix A from the program’s Standards of Apprenticeship documenting
expected to complete the program during their participation. Leave blank if this data element does length of time for the RAP (for Time-Based RAPs) or approximate length of time
not apply. for competency-based or hybrid programs
• Documentation from RAPIDS 2.0's AI (Apprentice Information) Demographic
Portal identifying the individual and their expected completion date
• ETA Form 671 Section II (Apprenticeship Agreement) or the SAA equivalent
X X • (Cross match) Other electronic record from RAPIDS 2.0 or an SAA's information
management system containing this information.
2910 Type of Apprenticeship Program Record 1 if the apprenticeship program is a Time-Based program. • Cover page of Appendix A from the program's Standards of Apprenticeship
Record 2 if the apprenticeship program is a Competency-Based program. documenting length of time for the RAP (for Time-Based RAPs) or approximate
Record 3 if the apprenticeship program is a Hybrid program. length of time for competency-based or hybrid programs.
Leave blank if this data element does not apply. • Davis-Bacon Certificate identifying the individual and type of program;
X • Printout from AI Demographic Portal;
• ETA Form 671 Section II (Apprenticeship Agreement) or the SAA Equivalent
2911 Date Completed Apprenticeship Record the date the participant completed the apprenticeship program. Leave blank if this data • Certificate of Completion issued by the Registration Agency
element does not apply. • Davis-Bacon Certificate
X X • Printout from AI Demographic Portal
• Other electronic record from RAPIDS 2.0 or SAA equivalent
2912 Type of RTI Provider Record 1 if the provider of Related Training Instruction (RTI) is a Joint Apprenticeship Training • The name of the entity should clarify whether it is a JATC, Voc/Tech School,
Committee. Community College, 4-year educational institution, or something else
Record 2 if the provider of RTI is a Community College. • Employer Agreement
Record 3 if the provider of RTI is a Vocational or Technical School. • Printout from AI Demographic Portal
Record 4 if the provider of RTI is a 4-year educational institution. • A Davis-Bacon Certification may be utilized if the sponsor is also the RTI
Record 5 if the provider of RTI is an entity other than those previously noted. X provider
Leave blank if this data element does not apply. • Invoice or other financial document from the RTI provider
• Course schedule or [pages from] a catalogue for the entity
• A printout or screen shot from the website
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 35 of 36
Attachment II Source Documentation
Data Data Element Name Requirements by Program
Source Documentation Program Specific Parameters
Element (WIOA refers to elements in Data Element Definitions/Instructions
State Grants (JVSG)
American Program
Indian and Native
Jobs for Veterans'
Dislocated Worker
Farmworker Jobs
WIOA Dislocated
Program (NFJP)
Wagner-Peyser
(at least one of the following) (if applicable)
Opportunities
Opportunities
(REO) (Adult)
(REO) (Youth)
Apprenticeship
Employment
Employment
WIOA Adults
WIOA Youth
YouthBuild
Job Corps
Reentry
Reentry
Workers
National
(DWG)
Grants
No. the Joint PIRL)
(INA)
H1B
TAA
2917 Exit Wage Record the hourly wage received on the Date of Exit. • Electronic record (printout/screen shot) from the AI Demographic Portal
Leave blank if this data element does not apply. • Cross-Match with State and Out-of-State UI Quarterly Wage Records
(intrastate and interstate)
• Federal Government Employment Records (such as milIndividual Training
Account (ITA)ry employment, Department of Defense, Office of Personnel
Management, and US Postal Service)
• Cross-Match with Federal Administrative Wage Record Databases (such as the
National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and Earnings Statements
(minimum of two per TEGL 26-16)
• Income Tax Records, W-2 Form, or Other Records from the State Department
X
of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• A Signed Letter from an Employer on Company Letterhead (attesting to an
individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed and Attested to by
Program Participants
• Cross-Match with Partner Program Administrative Databases (such as TANF,
SNAP or other public assistance programs)
• ETA will conduct UI wage match for non-state grantees
2918 Wage at Entry into Apprenticeship Record the hourly wage received on the date of entry into the apprenticeship program. Leave blank if • ETA Form 671 or SAA equivalent
this data element does not apply. • Electronic record from RAPIDS (e.g., AI Demographic Portal screen shot) or SAA
equivalent
• Cross-Match with State and Out-of-State UI Quarterly Wage Records
(intrastate and interstate)
• Federal Government Employment Records (such as milIndividual Training
Account (ITA)ry employment, Department of Defense, Office of Personnel
Management, and US Postal Service)
• Cross-Match with Federal Administrative Wage Record Databases (such as the
National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and Earnings Statements
X
(minimum of two per TEGL 26-16)
• Income Tax Records, W-2 Form, or Other Records from the State Department
of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• A Signed Letter from an Employer on Company Letterhead (attesting to an
individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed and Attested to by
Program Participants
• Cross-Match with Partner Program Administrative Databases (such as TANF,
SNAP or other public assistance programs)
*Rows highlighted in yellow represent data elements jointly validated with the Departments of Education as outlined in TEGL 7-18. Page 36 of 36
Attachment III
References – DOL-Only Data Validation
• Workforce Innovation and Opportunity Act, Pub. L. 113-128
• Government Performance and Results Act (GPRA) of 1993 (Public Law 103-62; 107 Stat.
285)
• Joint Rule for Unified and Combined State Plans, Performance Accountability, and the One-
Stop System Joint Provisions; Final Rule (WIOA Joint Final Rule) published at 81 FR
55792 (Aug. 19, 2016)
• Employment and Training Administration, Workforce Innovation and Opportunity Act;
Final Rule (WIOA DOL Final Rule) published at 81 FR 56071 (Aug. 19, 2016)
• Workforce Innovation and Opportunity Act (WIOA) Common Performance Reporting
(OMB No. 1205-0526)
• DOL-only Performance Accountability, Information, and Reporting System
(OMB No. 1205-0521)
• TEGL 10-16, Change 1: Performance Accountability Guidance for Workforce Innovation
and Opportunity Act (WIOA) Title I, Title II, Title III, and Title IV Core Programs (August
23, 2017)
• TEGL 18-16, Change 1: Change 1 to Training and Employment Guidance Letter 18-16,
Program Eligibility and Enrollment Guidance for the National FarmworkerJobs Program
(July 12, 2021)
• TEGL 19-16: Guidance on Services provided through the Adult and Dislocated Worker
Programs under the Workforce Innovation and Opportunity Act (WIOA) and the Wagner-
Peyser Act Employment Service (ES), as amended by title III of WIOA, and for
Implementation of the WIOA Final Rules (March 1, 2017)
• TEGL 03-17: WIOA Annual Performance Report Submission (September 12, 2017)
• TEGL 07-18: Guidance for Validating Jointly Required Performance Data Submitted
under the Workforce Innovation and Opportunity Act (WIOA) (December 19, 2018)
Attachment III
• TEGL 14-18: Aligning Performance Accountability Reporting, Definitions, and Policies
Across Workforce Employment and Training Programs Administered by the U.S.
Department of Labor (DOL) (March 25, 2019)
• The SCSEP Data Validation Handbook (referenced in Attachment I):
http://www.scsep-help.com/Documentation/DataValidation.aspx
• Employment and Training Administration source for WIOA requirements:
https://www.dol.gov/agencies/eta/wioa/
• The Performance and Results website addresses how performance is measured,
reported, and evaluated at the Employment and Training Administration:
https://www.dol.gov/agencies/eta/performance/
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