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Workforce grant performance data validation
Summary ETA gave state and other workforce grant recipients procedures for checking the accuracy and reliability of reported performance data. Its attachments provided validation instructions and source-document tables for covered programs. The letter rescinded TEGL 22-15 and was itself rescinded by TEGL 23-19, Change 1.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 23-19
Date issued
June 18, 2020
Status
Rescinded
Rescinded October 25, 2022 by TEGL 23-19, Change 1; ETA marks this listing entry Rescinded. This base letter itself rescinded TEGL 22-15.
Status last verified October 24, 2026
Is this still the rule?
This document has been rescinded. Ezel checks what federal law requires today, under current federal labor law, and answers your situation with citations.
About this page: The full text below is the official document from U.S. Department of Labor, Employment and Training Administration (ETA). Ezel adds the plain-English summary and tracks the document's status. The official source linked on this page is authoritative for any reliance.
CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION WIOA
ADVISORY SYSTEM CORRESPONDENCE SYMBOL
U.S. DEPARTMENT OF LABOR OPDR
Washington, D.C. 20210 DATE
June 18,2020
ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 23-19
TO: STATE AND LOCAL STAKEHOLDERS IN THE WORKFORCE
INNOVATION AND OPPORTUNITY ACT
STATE WORKFORCE AGENCIES
STATE WORKFORCE ADMINISTRATORS
STATE WORKFORCE LIAISONS
H-1B JOB TRAINING PROGRAM GRANT RECIPIENTS
INDIAN AND NATIVE AMERICAN PROGRAM (INAP) GRANT
RECIPIENTS
JOB CORPS CONTRACTORS
JOBS FOR VETERANS STATE GRANTS (JVSG) GRANT RECIPIENTS
STATE MONITOR ADVOCATES
NATIONAL FARMWORKER JOBS PROGRAM (NFJP)
GRANT RECIPIENTS
NATIONAL DISLOCATED WORKER GRANT RECIPIENTS
(DWG)
REGISTERED APPRENTICESHIP PROGRAMS
REENTRY EMPLOYMENT OPPORTUNITIES (REO) GRANT
RECIPIENTS
SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM (SCSEP)
GRANT RECIPIENTS
TRADE ADJUSTMENT ASSISTANCE (TAA) LEADS
YOUTHBUILD GRANT RECIPIENTS
FROM: JOHN PALLASCH
Assistant Secretary
SUBJECT: Guidance for Validating Required Performance Data Submitted by Grant
Recipients of U.S. Department of Labor (DOL) Workforce Programs
1. Purpose. This guidance provides information to grant recipients of the U.S. Department of
Labor workforce programs, including states, and provides guidelines for grant recipients to
use in developing procedures for ensuring the data submitted for performance reporting are
valid and reliable.
2. Action Requested. Grant recipients should distribute this information to the appropriate
staff.
RESCISSIONS EXPIRATION DATE
TEGL 22-15 Continuing
3. Summary and Background.
A. Summary. This guidance is specific to grant recipients of DOL workforce programs and
aligns with and expands on the DOL/Department of Education Joint Guidance in
Training and Employment Guidance Letter (TEGL) 7-18 Guidance for Validating Jointly
Required Performance Data Submitted under the Workforce Innovation and Opportunity Act
(WIOA). This guidance provides specific data validation guidance for the WIOA core
programs and other DOL-funded programs not addressed in TEGL 7-18.
B. Background. Data validation is a series of internal controls or quality assurance
techniques established to verify the accuracy, validity, and reliability of data. The
establishment of a shared data validation framework that requires a consistent approach
across programs ensures that all program data consistently and accurately reflect the
performance of each grant recipient. To that end, the purposes of validation procedures
for both DOL-only and jointly-required performance data are to:
Verify that the performance data reported by grant recipients to DOL are valid,
accurate, reliable, and comparable across programs;
Identify anomalies in the data and resolve issues that may cause inaccurate
reporting;
Outline source documentation required for common data elements; and
Improve program performance accountability through the results of data
validation efforts.
This issuance provides additional DOL-specific guidance on data validation for DOL
programs, including those that are not WIOA core programs (referred to in this guidance
as “non-core programs”), as well as additional DOL-specific guidance on the DOL-
administered WIOA core programs. Non-core programs include programs authorized by
WIOA, as well as programs authorized by other Federal legislation. Collectively, the
non-core programs include:
Indian and Native American (INA) Program, under WIOA section 166;
Job Corps, under WIOA sections 141-162;
National Farmworker Jobs Program (NFJP), under WIOA section 167;
YouthBuild, under WIOA section 171;
Reentry Employment Opportunities (REO), authorized under WIOA section 169;
National Dislocated Worker Grants (DWG), under WIOA section 170;
H-1B Job Training Programs (grants awarded July 1, 2016, and later), authorized
under section 414(c) of the American Competitiveness and Workforce
Improvement Act of 1998 (29 U.S.C. 3224a);
Senior Community Service Employment Program (SCSEP), authorized under title
V of The Older Americans Act of 1965 (42 U.S.C. 3056 et seq.);
Trade Adjustment Assistance (TAA), authorized under chapter 2 of title II of the
Trade Act of 1974 (19 U.S.C. 2271 et seq.);
Apprenticeship Program Grants administered by the Office of Apprenticeship;
and
Jobs for Veterans State Grants (JVSG), authorized under 38 U.S.C. chapter 41.
In addition, the data validation requirements in this guidance also apply to the Monitor
Advocate System. The Monitor Advocate System protects the standard of services
provided to migrant and seasonal farmworkers (MSFWs) under the Wagner-Peyser Act
Employment Service program. Therefore, as part of a WIOA Core Program, all of the
requirements that apply to the Wagner-Peyser Act Employment Service for data validation
will apply to the Monitor Advocate System.
DOL, jointly with the Department of Education, issued TEGL 7-18, Guidance for
Validating Jointly Required Performance Data Submitted under the Workforce Innovation
and Opportunity Act (WIOA), which elaborated on the data validation guidelines for
performance accountability required under WIOA section 116(d)(5). This DOL-only data
validation guidance fits within the framework established in TEGL 7-18 and provides
DOL grant recipients with additional details on the framework for data validation. Grant
recipients must develop data validation policies and procedures consistent with the
instructions in this guidance.
4. DOL Data Validation Requirements.
A. Requirements for WIOA Core Programs and Non-Core Programs.
WIOA Core Programs and the TAA program: WIOA establishes performance
accountability indicators and performance reporting requirements to assess the
effectiveness of states and local areas in achieving positive outcomes for individuals
served by the workforce development system’s six core programs. WIOA core
programs, as well as the TAA program (Sec. 239(j)(3) of Trade Act of 1974), are
required to follow the data validation framework outlined in section B as well as any
program specific guidance outlined in Attachment I.
Other Non-Core Programs: Other non-core programs are required to follow the
program-specific guidance related to data validation discussed in Attachment I. To meet
the objectives of accurate, valid, and reliable program data, these non-core programs are
highly encouraged to also implement the data validation framework outlined below.
B. Data Validation Framework. The WIOA Core programs and the TAA program must use
a data validation strategy. However, these programs and the other non-core program grant
recipients have the discretion to decide the specific design, implementation, and periodic
evaluation of that strategy, so long as those strategies or procedures adhere to this
guidance.
Data validation helps ensure the accuracy of quarterly and annual performance reports,
safeguards data integrity, and promotes the timely resolution of data anomalies and
inaccuracies. As such, it is recommended that grant recipients incorporate their data
validation procedures and methodology into their internal controls, data quality
assurance process, and the 2 CFR 200.328-required monitoring policies and procedures.
WIOA core programs and the TAA program must develop data validation procedures that
include:
Written procedures for conducting data validation reviews that contain a
description of the process for identifying and correcting errors or missing data,
which may include electronic data checks;
Regular data validation training for appropriate program staff (DOL recommends at
least annually);
Monitoring protocols, consistent with 2 CFR 200.328, to ensure that program staff
are following the written data validation policy and procedures and take appropriate
corrective action if those procedures are not being followed;
A regular data integrity review of program data (DOL recommends quarterly) for
errors, missing data, out-of-range variances in values reported, and other
anomalies;
Documentation that missing and erroneous data identified during the review process
have been corrected;
Documentation processes for maintaining records per the Federal records retention
policy on results, which may include: copies of worksheets on data elements or
records reviewed, frozen quarterly wage records for wage record matching used for
reporting outcomes, trends in common data accuracy issues, error rates, and
corrective action efforts made after data validation reviews; and
Regular assessments of the effectiveness of the data validation process (DOL
recommends at least annually) and revisions to that policy and process as needed.
On a quarterly basis, DOL will be providing grant recipients with feedback regarding their
performance reports to aid in data integrity efforts and support data accuracy. The analysis
will include, but is not limited to, a review of the data submitted, anomalies and outliers,
and other potential data quality issues, which may indicate reporting inaccuracies. Grant
recipients are encouraged to incorporate the DOL’s analysis into their data validation
processes.
For the WIOA Core programs, the information in the State’s annual report must be
validated before it is submitted to DOL. However, DOL recommends that all grant
recipients engage in data validation activities on a quarterly basis to ensure their data is
accurate. Establishing quarterly data reviews is a best practice for identifying and
correcting errors to improve performance reporting and ensuring the data properly
reflects the program participants, services, and outcomes.
C. Data Validation Parameters. Policies and procedures developed by the WIOA Core
programs, as well as the TAA program, must include regular data element validation
through program monitoring on the specific data elements required in TEGL 7-18, and
Attachment II of this TEGL. DOL selected the elements in Attachment II based on their
importance to reporting accurate performance outcomes and to ensure data consistency
across the programs mentioned above in section 3B.
DOL will not be providing a specific statistical validation sampling methodology, or
specific data validation software. However, grant recipients are encouraged to
incorporate a comprehensive random sampling methodology and procedure for the
source documentation review of participant files into their data validation processes.
Grant recipients using a random sampling methodology should provide a sufficient
representation of records from each program, and for each of the required elements that
may be specific to the respective program.1
D. Source Documentation. In Attachment II of this guidance, programs mentioned above
in section 3B identify acceptable source documentation necessary to validate these
selected data elements. Grant recipients may:
(1) maintain supporting source documentation for program-specific data elements not
included in this guidance;
(2) conduct source document validation on additional data elements; and/or
(3) require additional source documentation in their procedures.
DOL recommends that grant recipients identify similar data elements that are required
for validation, such as for eligibility documentation, and use those requirements as a
basis for developing source documentation requirements for any additional elements
beyond the requirements set forth in Attachment II.
E. Reporting Requirements. Grant recipients must describe their data integrity measures,
data validation methodology, policies, and procedures as required by their individual
program guidance in Attachment I. Grant recipients should contact their appropriate
regional or program offices for technical assistance.
F. Monitoring. DOL’s monitoring of these requirements will be conducted by the
appropriate regional or program office. During these reviews, grant recipients can expect
Federal staff to conduct monitoring activities that include, but are not limited to:
(1) checking for data validation policies, processes, and procedures;
(2) verifying staff are being trained, and if any corrective action is needed or
implemented;
(3) reviewing files and source documentation;
(4) reviewing data validation results maintained per Federal records retention policy;
and
(5) analyzing data integrity reports generated by DOL. Reviews may result in findings
or requirements for corrective action.
1
Grant recipients may use publicly available calculators and tools for determining sample size based on total
records.
5. Inquiries. Please direct inquiries to the appropriate regional or program office.
6. References. Please see Attachment III.
7. Attachment(s).
Attachment I – Program Specific Instructions
Attachment II – Source Documentation for WIOA Core/Non-Core Programs
Attachment III – References
Attachment I
Program Specific Instructions
1. Adult, Dislocated Worker, Wagner-Peyser, and Youth. Adult, Dislocated Worker,
Wagner-Peyser, and Youth programs are required to follow all of the data validation policies and
procedures set forth in this guidance. This also includes validating all of the elements indicated
by RDEV (Required for Data Element Validation) with supporting documentation outlined in
Attachment II, by program.
a. Trade Adjustment Assistance (TAA). TAA programs are required to follow all of the
data validation policies and procedures set forth in this guidance. This also includes
validating all of the elements indicated by RDEV (Required for Data Element Validation)
with supporting documentation outlined in Attachment II by program. Section 239(j)(3)
of Trade Act of 1974, as amended, requires states to ensure that the data reported to the
DOL is valid and reliable, consistent with guidelines issued by DOL. In addition, section
239(i) requires states to establish control measures designed to ensure the accuracy and
verifiability of reported data. Therefore, states are advised that additional review of state
validation methodologies will be conducted by the Office of Trade Adjustment
Assistance.
2. Indian and Native American Program (INAP). INAP grant recipients are encouraged to
fully implement the data validation framework outlined in section 4.B of this TEGL. Grant
recipients should implement a data validation policy. Establishing quarterly data reviews is a
promising practice for identifying and correcting errors to improve performance reporting, as
well as ensuring the data accurately reflects the program participants, services, and outcomes.
To the extent that non-core program grant recipients are using case management systems
provided by DOL, the Department will provide data validation framework(s) and parameters to
be used in those systems.
3. Job Corps. Job Corps employs a source documentation validation process through its case
management system. In its policy guidance, Job Corps establishes specific source documents
required for all student-related data entry, and publishes a Program Instruction Notice when
changes are made to any measure definition and related documentation required. Job Corps’
data portals list out all required documents in drop-down menus, and all the contractors are
required to select the correct and specific documents in support of entering students’ data during
application, enrollment, center training, and post-separation placement phases. In the data entry
portals, Job Corps uses edit check functions to protect data integrity: outliers or errors in data
entry will be red flagged or rejected until corrected. In addition, Job Corps conducts routine data
integrity audits to identify deviations and errors in documentation for student information, and
takes contractual and administrative actions to mitigate the damages and correct mistakes. The
Job Corps’ Data Center extracts, processes, and sends the Participant Individual Record Layout
(PIRL) data to WIPS following another quality review.
4. National Farmworker Jobs Program (NFJP). NFJP grant recipients are encouraged to fully
implement the data validation framework outlined in section 4.B of this TEGL. At a minimum,
Attachment I
the DOL recommends that grant recipients run periodic reviews of their performance outcomes
to compare them against expected outcomes, ensure that timely data entry is being done, and to
ensure reported outcomes are accurately reflected with supporting documentation. Additionally,
grant recipients should work to develop a policy for periodic monitoring of source
documentation. This may include random file selections scheduled on a quarterly basis to ensure
the required source documentation reflects the outcomes reported. Please note the Federal
sources listed in this TEGL are the generic, federally-recommended source documentation. It is
possible that an acceptable source document is not captured on the data validation source
document list. Where that might be the case, NFJP grant recipients should submit requests to use
other sources of eligibility documentation to their Federal Project Officer. Grant recipients
should implement policies that align with the goals of this TEGL, where possible, to ensure
adequate documentation is provided. These efforts will help protect grant recipients from
incurring disallowed costs or being cited for other compliance findings by identifying and
correcting potential issues prior to reporting.
5. YouthBuild. YouthBuild grant recipients are encouraged to fully implement the data
validation framework outlined in section 4.B of this TEGL. DOL recommends grant recipients
administer periodic reviews of their performance outcomes to compare them against expected
outcomes, ensure that timely data entry is being done, and to ensure reported outcomes are
accurately reflected with supporting documentation. Additionally, grant recipients should work
to develop a policy for periodic monitoring of source documentation. This may include random
file selections scheduled on a monthly or quarterly basis to ensure the required source
documentation contained in this TEGL’s Attachment II are provided for each participant file to
which the data elements pertain. Grant recipients should implement policies that align with the
goals of this TEGL, where possible, to ensure adequate documentation is provided. These
efforts will help protect grant recipients from incurring disallowed costs or being cited for other
compliance findings. To the extent that non-core program grant recipients are using case
management systems provided by DOL, the Department will provide data validation
framework(s) and parameters to be used in those systems.
6. Reentry Employment Opportunities (REO). REO grant recipients are encouraged to fully
implement the data validation framework outlined in section 4.B of this TEGL. DOL
recommends grant recipients administer periodic reviews of their performance outcomes to
compare against expected outcomes and ensure that timely data entry is being done and to ensure
reported outcomes are accurately reflected with supporting documentation. Additionally, grant
recipients should work to develop a policy for periodic monitoring of source documentation.
This may include random file selections scheduled on a quarterly basis to ensure the required
source documentation reflects the outcomes reported. Grant recipients should implement
policies that align with the goals of this TEGL, where possible, to ensure adequate
documentation is provided. These efforts will help protect grant recipients from incurring
disallowed costs or being cited for other compliance findings. To the extent that non-core
program grant recipients are using case management systems provided by DOL, the Department
will provide data validation framework(s) and parameters to be used in those systems.
Attachment I
7. H-1B Technical Skills Training Grants. H-1B grant recipients are encouraged to fully
implement the data validation framework outlined in section 4.B of this TEGL, and use the
supporting documentation indicated in Attachment II to validate H-1B-specific data elements in
consultation with their assigned Federal Project Officer. DOL recommends that grant recipients
conduct periodic reviews of their performance outcomes to compare them against expected
outcomes, ensure that timely data entry is being done, and to ensure reported outcomes are
accurately reflected with supporting documentation. Additionally, grant recipients should work
to develop a policy for periodic monitoring of source documentation. This may include random
file selections scheduled on a quarterly basis to ensure the required source documentation
reflects the outcomes reported. Grant recipients should implement policies that align with the
goals of this TEGL to ensure adequate documentation is provided. These efforts will help
protect grant recipients from incurring disallowed costs or being cited for other compliance
findings by identifying and correcting potential issues prior to reporting.
8. The Senior Community Services Employment Program (SCSEP). SCSEP grant
recipients have been and continue to be required to use the application incorporated into the
SCSEP data collection system to validate data elements that relate to the performance
measures, eligibility, and essential program requirements. The SCSEP data validation
application currently provides online validation worksheets, scoring, and reports for each grant
recipient. For PY 2019, this application contains 49 data elements, including separate
elements for the pre- and post-July 1, 2018 employment outcome measures and exits; five of
these elements will no longer be applicable starting in PY 2020 because they relate to the
employment outcome measures that were eliminated by the Older Americans Act
Reauthorization Act of 2016 (OAA). SCSEP grant recipients are required to continue using
this data validation application. SCSEP grant recipients will also continue to apply the source
documentation requirements in Section IV of the latest SCSEP Data Validation Handbook
instead of the Source Documentation Validation document attached to this TEGL (Attachment
II). Section II of the SCSEP Data Validation Handbook contains a detailed explanation of the
sampling procedure employed by the application.
In addition, to meet the objectives of accurate, valid, and reliable program data, SCSEP must
enhance its data validation system by incorporating those procedures listed in Section 4.B of the
TEGL that are not included in the current system. DOL will engage the grantee community in
designing and implementing these enhancements. To the extent that non-core program grant
recipients are using case management systems provided by DOL, the Department will provide
data validation framework(s) and parameters to be used in those systems.
9. Apprenticeship Program Grants. Apprenticeship grant recipients are encouraged to fully
implement the data validation framework outlined in section 4.B of this TEGL when establishing
programmatic practices and participant-level data tracking systems. Grant recipients may
anticipate DOL actively incorporating this requirement once the Apprenticeship PIRL data
elements and quarterly performance report are approved for collection. DOL will also issue
requirements for source documentation at that time.
10. Jobs for Veterans State Grant (JVSG). JVSG grant recipients are encouraged to fully
implement the data validation framework outlined in section 4.B of this TEGL. Grant recipients
Attachment I
should implement a data validation policy. Establishing quarterly data reviews is a promising
practice for identifying and correcting errors to improve performance reporting, as well as
ensuring the data accurately reflects the program participants, services, and outcomes.
11. National Dislocated Worker Grants (DWG). DWG grant recipients are encouraged to
fully implement the data validation framework outlined in section 4.B of this TEGL. Grant
recipients should implement a data validation policy; DOL recommends aligning with the policy
established for the core programs. Establishing quarterly data reviews is a promising practice for
identifying and correcting errors to improve performance reporting, as well as ensuring the data
accurately reflects the program participants, services, and outcomes.
Attachment II
Attachment II: Source Documentation for Core/Non-Core Programs DOL-only Data Element Validation
Source Documentation Validation Instructions:
The data element source documentation table lists the data elements that grantees are either required or encouraged to validate (please refer to
Attachment I for program specific guidance). The table displays the PIRL data element numbers, data element names, definitions/instructions,
program specific requirement and source documentation needed to perform data element validation on each data element. All grantees reporting
performance data in accordance with section 116(d) of WIOA must use the same data element definitions in the PIRL and must adhere to the source
documentation requirements as applicable and instructed by their program office.
A. Understanding the Source Documentation Attachment layout/columns
1. Columns for Data Element No., Data Element Name, and Data Element Definitions/Instructions are not to be cited as the latest PIRL data
elements. When seeking current PIRL related information, please visit https://www.doleta.gov/performance/reporting/#current-reporting-req
for current reporting requirements.
2. The column titled Requirements by Program indicates which programs are required to validate any given element. If there is an RDEV
(Required for Data Element Validation) in a program’s column, then the program is required to validate that element with the appropriate
source documentation listed.
3. The WIOA Source Documentation column lists acceptable source documentation by each element. In most cases, the programs will be
permitted to choose one of the acceptable source documentation types from the lists.
4. The Program Specific Parameters lists any special conditions or notes a program office may require. Source documentation requirements in
this column, if any, will supersede those listed in the WIOA source documentation column as these requirements may limit acceptable
source documentation.
B. Types of Source Documentation
For most data elements, the validation guidelines provide multiple forms of acceptable source documentation. If the grantee collects multiple sources
for the same data element and the sources conflict, the most objective source should be used to determine if the data element is valid and accurate.
These source documentation types include:
1. Cross-Match: A cross-match requires validators to find detailed supporting evidence for the data element in a database. An indicator or
presence of a Social Security Number (SSN) in an administrative non-WIOA database, i.e., a database not maintained by a WIOA core
program such as data from the State’s Department of Motor Vehicles, is not sufficient evidence for a cross-match. State validators must also
confirm supporting information such as dates of participation and services rendered. States must have data sharing agreements in place as
appropriate.
2. Self-Attestation: Self-attestation (also referred to as a participant statement) occurs when a participant states his or her status for a particular
data element, such as pregnant or parenting youth, and then signs and dates a form acknowledging this status. The key elements for self-
attestation are: (a) the participant identifying his or her status for permitted elements, and (b) signing and dating a form attesting to this self-
identification. The form and signature can be on paper or in the State management information system, with an electronic signature.
3. Case Notes: Case notes refer to either paper or electronic statements by the case manager that identify, at a minimum, the following: (a) a
participant's status for a specific data element, (b) the date on which the information was obtained, and (c) the case manager who obtained the
information.
4. Electronic Records: Electronic records are participant records created, stored or transferred in a form that only a computer can process and
maintained in the State's management information system. Records can be numeric, graphic, or text. They can also include magnetic storage
media such as tapes or disks.
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Attachment II: Source Documentation for WIOA Core/Non-Core Programs DOL- only Data Element Validation
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
SECTION A - INDIVIDUAL INFORMATION
SECTION A.02 - EQUAL OPPORTUNITY INFORMATION
200 Date of Birth Record the participant's date of birth. One of the following: For REO grant recipients:
(WIOA) • Drivers License One of the following:
• Baptismal Record • Drivers License
• Birth Certificate • Baptismal Record
• DD-214 • Birth Certificate
• Report of Transfer or Discharge Paper • DD-214
• Federal, State or Local Identification Card • Report of Transfer or Discharge Paper
• Passport
• Hospital Record of Birth For DINAP grant recipients:
DEV DEV DEV DEV DEV DEV DEV DEV DEV DEV DEV DEV DEV • Public Assistance/Social Service Records • Federal, State or Local Identification Card
R R R R R R R R R R R R R
• School Records or ID Cards • Passport
• Work Permit • Hospital Record of Birth
• Family Bible • Public Assistance/Social Service Records
• School Records or ID Cards
• Work Permit
• Signed Letter from a parent or guardian
202 Individual with a Record 1 if the participant indicates that he/she has any "disability”, as defined One of the following:
Disability in Section 3(2)(a) of the Americans with Disabilities Act of 1990 (42 U.S.C. • Self-Attestation
(WIOA) 12102). Under that definition, a "disability" is a physical or mental impairment • School 504 Records Provided by Student
that substantially limits one or more of the person's major life activities. • Assessment Test Results
Record 0 if the participant indicates that he/she does not have a disability that
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV
meets the definition.
Record 9 if the participant did not self-identify.
211 American Indian / Alaska Record 1 if the participant indicates that he/she is a member of an Indian tribe, One of the following:
Native band, nation, or other organized group or community, including any Alaska • Certificate of Degree of Indian Blood (CDIB) card or letter
(WIOA) Native village or regional or village corporation as defined in or established • Tribal Enrollment Card
pursuant to the Alaska Native Claims Settlement Act (85 Stat. 688) [43 U.S.C. • Letter or card from BIA showing census roll number
1601 et seq.], which is recognized as eligible for the special programs and • Document from the Alaska Native Corporation which
services provided by the United States to Indians because of their status as verifies that the applicant is an Alaska Native
RDEV
Indians.
Record 0 if the participant indicates that he/she does not meet any of these
conditions.
Record 9 if the participant did not self-identify his/her race.
214 Native Hawaiian / Other Record 1 if the participant indicates that he/she is a person having origins in any One of the following:
Pacific Islander of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands. • Certified Birth Certificate showing Native Hawaiian
(WIOA) Record 0 if the participant indicates that he/she does not meet any of these ethnicity
conditions. • OHA (Office of Hawaiian Affairs) Registry Card
RDEV
Record 9 if the participant did not self-identify his/her race. • Kamehameha Schools Ho`oulu Hawaiian Data Center
Certification Letter which states Native Hawaiian
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
301 Eligible Veteran Status Record 1 if the participant is a person who served in the active U.S. military, One of the following: For WIOA Adult/DW/WP/DWG require only if participant received
naval, or air service for a period of less than or equal to 180 days, and who was • DD-214 Individualized Career Services or Training
discharged or released from such service under conditions other than • Cross-Match with Department of Defense Records
dishonorable. • Cross-Match with Veterans Service Database For DINAP grant recipients: Require only when applying priority of
Record 2 if the participant served on active duty for a period of more than 180 • A Letter from the Veterans' Administration service, reference TEGL 10-09 pg 6.
days and was discharged or released with other than a dishonorable discharge;
or was discharged or released because of a service connected disability; or as a For REO grant recipients: Require only when applying priority of service,
member of a reserve component under an order to active duty pursuant to reference TEGL 10-09 pg 6. then require one of the following:
section 167(a), (d), or (g), 673 (a) of Title 10, U.S.C., served on active duty • DD-214
during a period of war or in a campaign or expedition for which a campaign • Cross-Match with Department of Defense Records
badge is authorized and was discharged or released from such duty with other • Cross-Match with Veterans Service Database
than a dishonorable discharge. • A Letter from the Veterans' Administration
Record 3 if the participant is: (a) the spouse of any person who died on active
duty or of a service connected disability, (b) the spouse of any member of the RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV
Armed Forces serving on active duty who at the time of application for
assistance under this part, is listed, pursuant to 38 U.S.C 101 and the
regulations issued there under, by the Secretary concerned, in one or more of the
following categories and has been so listed for more than 90 days: (i) missing in
action; (ii) captured in the line of duty by a hostile force; or (iii) forcibly
detained or interned in the line of duty by a foreign government or power; or (c)
the spouse of any person who has a total disability permanent in nature resulting
from a service connected disability or the spouse of a veteran who died while a
disability so evaluated was in existence.
Record 0 if the participant does not meet any one of the conditions described
above.
Leave “blank” if the data is not available.
SECTION A.04 - EMPLOYMENT AND EDUCATION INFORMATION
401 UC Eligible Status Record 1 if the participant is a person who (a) filed a claim and has been One of the following:
determined eligible for benefit payments under one or more State or Federal • Cross-Match to State UI Database
Unemployment Compensation (UC) programs and whose benefit year or • Cross-Match to State MIS Database
compensation, by reason of an extended duration period, has not ended and who • Referral Transmittal by RESEA or WPRS
has not exhausted his/her benefit rights, and (b) was referred based on • Self-Attestation for Code Values 3 and 4 only.
participation in the Reemployment Services and Eligibility Assessment
(RESEA) program.
Record 2 if the participant is a person who (a) filed a claim and has been
determined eligible for benefit payments under one or more State or Federal
Unemployment Compensation (UC) programs and whose benefit year or
compensation, by reason of an extended duration period, has not ended and who
has not exhausted his/her benefit rights, and (b) was referred to service through
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV
the state's Worker Profiling and Reemployment Services (WPRS) system.
Record 3 if the participant is a person who meets condition 2 (a) described
above, but was not referred to service through the state's WPRS system or the
RESEA program.
Record 4 if the participant meets condition 2(a), but has exhausted all UC
benefit rights for which he/she has been determined eligible, including extended
supplemental benefit rights.
Record 5 if the participant is claimant who is exempt from normal work search
requirements according state law, and does not have to perform work search
activities.
Record 0 if the participant was neither a UC Claimant nor an Exhaustee.
Leave blank if this data element does not apply to the participant.
402 Long-Term Unemployed Record 1 if the participant, at program entry, has been unemployed for 27 or One of the following:
at Program Entry more consecutive weeks. • Self-Attestation
(WIOA) Record 0 if the participant does not meet the condition described above. • Public Assistance Records
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV • Refugee Assistance Records
• Cross-Match with Public Assistance Database
• Cross-Match to State UI Database
407 Highest School Grade Use the appropriate code to record the highest school grade completed by the One of the following: For REO grant recipients:
Completed at Program participant at program entry. • Applicable records from education institution (GED • File documentation with notes from program staff
Entry Record 1 – 12 for the number of school grades completed by the participant. certificate, diploma, attendance record, transcripts, drop out
(WIOA) Record 0 if no school grades were completed. letter, school documentation) For Job Corps: If school records are unavailable, Job Corps admission
DEV DEV DEV DEV DEV DEV
R R R R R R RDEV • WIOA intake or registration form counselors must document attempts to obtain educational history
• Electronic Records
• Self- Attestation
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
408 Highest Educational Level Use the appropriate code to record the highest educational level completed by One of the following: For REO grant recipients:
Completed at Program the participant at program entry. • Applicable records from education institution (GED • File documentation with notes from program staff
Entry Record 1 if the participant attained a secondary school diploma. certificate, diploma, attendance record, transcripts, drop out
(WIOA) Record 2 if the participant attained a secondary school equivalency. letter, school documentation) For Job Corps: If school records are unavailable, Job Corps admission
Record 3 if the participant has a disability and attained a certificate of • WIOA intake or registration form counselors must document attempts to obtain educational history
attendance/completion as a result of successfully completing an Individualized • Electronic Records
Education Program (IEP). • Self- Attestation
Record 4 if the participant completed one of more years of postsecondary
education. RDEV RDEV RDEV RDEV RDEV RDEV RDEV
Record 5 if the participant attained a postsecondary certification, license, or
educational certificate (non-degree).
Record 6 if the participant attained an Associate's degree.
Record 7 if the participant attained a Bachelor’s degree.
Record 8 if the participant attained a degree beyond a Bachelor's degree.
Record 0 if no educational level was completed.
409 School Status at Program Record 1 if the participant, at program entry, has not received a secondary One of the following: For REO grant recipients only:
Entry school diploma or its recognized equivalent and is attending any primary or • Cross-Match with Postsecondary Education Database • File Documentation with notes from program staff
(WIOA) secondary school (including elementary, intermediate, junior high school, • Copy of Educational Institution Enrollment Record
whether full or part-time), or is between school terms and intends to return to • Applicable Records from Education Institution (GED Note: in the case in which the individual is being enrolled under the 10
school. certificate, diploma, attendance record, transcripts, report percent window for high school dropouts who have not been involved in
Record 2 if the participant, at program entry, has not received a secondary card, or school documentation) the justice system this item requires signed self-attestation.
school diploma or its recognized equivalent and is attending an alternative high • Signed Intake Application or Enrollment Form
school or an alternative course of study approved by the local educational • Electronic Records
agency whether full or part-time, or is between school terms and is enrolled to • Self-Attestation
return to school.
Record 3 if the participant, at program entry, has received a secondary school
diploma or its recognized equivalent and is attending a postsecondary school or
program (whether full or part-time), or is between school terms and is enrolled
to return to school. RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV
Record 4 if the participant, at program entry, is not within the age of
compulsory school attendance; and is no longer attending any school and has
not received a secondary school diploma or its recognized equivalent.
Record 5 if the participant, at program entry, is not attending any school and has
either graduated from secondary school or has attained a secondary school
equivalency.
Record 6 if the participant, at program entry, is within the age of compulsory
school attendance, but is not attending school and has not received a secondary
school diploma or its recognized equivalent.
410 Date of Actual Dislocation Record the participant's date of actual dislocation from employment. This date One of the following:
is the last day of employment at the dislocation job. • Verification from Employer
Leave blank if there is no dislocation job (e.g., displaced homemaker) or this • Rapid Response List
data element does not apply to the participant. • Notice of Layoff
RDEV RDEV RDEV RDEV RDEV RDEV
• Public Announcement with Follow-Up Cross-Match with
UI Database
• Self- Attestation
411 Most Recent Date of Record the participant's most recent date of separation from trade-impacted One of the following:
Qualifying Separation employment that qualifies the participant to receive benefits and/or services • Verification from Employer
under the Trade Act. • Rapid Response List
Leave blank if there is no qualifying separation date or the separation date is the RDEV • Notice of Layoff
same as the Date of Actual Dislocation or this data element does not apply to • Public Announcement with Follow-Up Cross-Match with
the participant. UI Database
• Self- Attestation
412 Tenure with Employer at Record the total number of months that the participant was employed with the One of the following: Note: Self-Attestation only in cases when other allowable source
Separation employer of record as of the participant's most recent qualifying date of • Verification from Employer documentation is not available due to records retention timelines expiring.
separation. Employment of at least one day but less than one month should be • Worker List from Firm
recorded as "1". RDEV RDEV RDEV • Self-Attestation
Leave blank if this data element does not apply to the participant. • Cross-Match with State MIS Database
• Signed Intake Application or Enrollment Form
• Case Notes
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
413 Migrant and Seasonal Record 1 if the participant is a seasonal farmworker, meaning an individual One of the following:
Farmworker Designation who is employed, or was employed in the past 12 months, in farmwork (as • Self-Attestation
as defined at 20 CFR described at 20 CFR 651.10) of a seasonal or other temporary nature and is not • Cross-Match with Public Assistance Records
651.10 required to be absent overnight from his/her permanent place of residence. Non- • Case Notes
migrant individuals who are full-time students are excluded. Labor is • Cross-Match with State MIS Database
performed on a seasonal basis where, ordinarily, the employment pertains to, or • Cross-Match with H-1B Records
is of the kind exclusively performed at certain seasons, or periods of the year
and which, from its nature, may not be continuous or carried on throughout the
year. A worker, who moves from one seasonal activity to another, while
employed in farm work, is employed on a seasonal basis even though he/she
may continue to be employed during a major portion of the year. A worker is
employed on other temporary basis where he/she is employed for a limited time
only or his/her performance is contemplated for a particular piece of work,
usually of short duration. Generally, employment which is contemplated to RDEV
continue indefinitely is not temporary.
Record 2 if the participant is a migrant farmworker, meaning a seasonal
farmworker (as defined above) who travels to the job site so that the farmworker
is not reasonably able to return to his/her permanent residence within the same
day. Full-time students traveling in organized groups rather than with their
families are excluded.
Record 0 if the participant does not meet the condition described above.
Leave blank if this data element does not apply to the individual.
SECTION A.05 - PUBLIC ASSISTANCE INFORMATION
600 Temporary Assistance to Record 1 if the participant is listed on the welfare grant or has received cash One of the following: For WIOA Adult/DW/WP/DWG require only if participant has received
Needy Families (TANF) assistance or other support services from the TANF agency in the last six • TANF Eligibility Verification Individualized Career Services or Training
months prior to participation in the program. • TANF Period of Benefit Receipt Verification
Record 0 if the participant does not meet the condition described above. RDEV RDEV RDEV RDEV RDEV RDEV RDEV • Referral Transmittal from TANF
Leave blank if this data element does not apply to the participant. • Cross-Match with TANF Public Assistance Records
601 Exhausting TANF Within Record 1 if the participant, at program entry, is within 2 years of exhausting One of the following: For WIOA Adult/DW/WP/DWG require only if participant has received
2 Years lifetime eligibility under part A of Title IV of the Social Security Act (42 U.S.C. • TANF Eligibility Verification Individualized Career Services or Training
(Part A Title IV of the 601 et seq.), regardless of whether receiving these benefits at program entry. • TANF Period of Benefit Receipt Verification
Social Security Act) at Record 0 if the participant does not meet the condition described above. • Referral Transmittal from TANF
Program Entry Record 9 if the data element does not apply to the participant (i.e., the • Cross-Match with TANF Public Assistance Records
(WIOA) participant has never received TANF, or if the participant has already exhausted RDEV RDEV RDEV RDEV RDEV RDEV
lifetime TANF eligibility).
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
602 Supplemental Security Record 1 if the participant is receiving or has received SSI under Title XVI of One of the following: For WIOA Adult/DW/WP/DWG require only if participant has received
Income(SSI) / Social the Social Security Act in the last six months prior to participation in the • SSI/SSDI Receipt of Benefits Verification Individualized Career Services or Training
Security Disability program. • Referral Transmittal from SSA
Insurance (SSDI) Record 2 if the participant is receiving or has received SSDI benefit payments • SSI/SSDI Eligibility Verification
under Title XIX of the Social Security Act in the last six months prior to • Cross-Match with SSA Database
participation in the program.
Record 3 if the participant is receiving or has received both SSI and SSDI in the
last six months prior to participation in the program.
Record 4 if the participant is receiving or has received SSI under Title XVI of
the Social Security Act in the last six months prior to participation in the
program and is a Ticket to Work Program Ticket Holder issued by the Social
Security Administration.
RDEV RDEV RDEV RDEV RDEV RDEV RDEV
Record 5 if the participant is receiving or has received SSDI benefit payments
under Title XIX of the Social Security Act in the last six months prior to
participation in the program and is a Ticket to Work Program Ticket holder
issued by the Social Security Administration.
Record 6 if the participant is receiving or has received both SSI and SSDI in the
last six months prior to participation in the program and is a Ticket to Work
Program Ticket holder issued by the Social Security Administration.
Record 0 if the participant does not meet any of the conditions described above.
603 Supplemental Nutrition Record 1 if the participant is receiving assistance through the Supplemental One of the following: For WIOA Adult/DW/WP/DWG require only if participant has received
Assistance Program Nutrition Assistance Program (SNAP) under the Food and Nutrition Act of • SNAP Eligibility Verification Individualized Career Services or Training
(SNAP) 2008 (7 USC 2011 et seq.) • Copy of Authorization to Receive Food Stamps
Record 0 if the participant does not meet the above criteria. • Documentation of Food Stamp Benefit Receipt
RDEV RDEV RDEV RDEV RDEV RDEV RDEV
• Referral Transmittal from SNAP
• Cross-Match with SNAP Public Assistance Records
604 Other Public Assistance Record 1 if the participant is a person who is receiving or has received cash One of the following:
Recipient assistance or other support services from one of the following sources in the last • Copy of Authorization to Receive Cash Public Assistance
six months prior to participation in the program: General Assistance (GA) • Copy of Public Assistance Check
(State/local government), or Refugee Cash Assistance (RCA). Do not include • Medical Card Showing Cash Grant Status
foster child payments. • Public Assistance Eligibility Verification
Record 0 if the participant does not meet the above criteria. RDEV RDEV RDEV RDEV • Cross-Match with Refugee Assistance Records
Leave blank if this data element does not apply to the participant. • Cross-Match with Public Assistance Records
• Cross-Match with State MIS Database
SECTION A.06 - ADDITIONAL YOUTH CHARACTERTISTICS
701 Pregnant or Parenting Record 1 if the participant is a youth who is pregnant, or an individual (male or One of the following:
Youth female) who is providing custodial care for one or more dependents under age • Self-Attestation
18. • Case Notes
Record 0 if the participant does not meet the conditions described above. • Needs Assessment
Leave blank if the data is not available. RDEV RDEV • WIC Eligibility Verification
• TANF Single Parent Eligibility Verification
• Signed Intake Application or Enrollment Form
• Signed Individual Service Strategy
702 Youth Who Needs Record 1 if the participant is an out-of-school youth who requires additional One of the following (see state policy on definition):
Additional Assistance assistance to enter or complete an educational program, or to secure and hold • Self-Attestation
employment or an in-school youth who requires additional assistance to • Signed Intake Application or Enrollment Form
complete an educational program or to secure or hold employment as defined by • Case Notes
State or local policy. If the State Board defines a policy, the policy must be • Needs Assessment
included in the State Plan. • Signed Individual Service Strategy
RDEV RDEV
Record 0 if the participant does not meet the conditions described above.
Leave blank if this data element does not apply to the participant.
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
704 Foster Care Youth Status Record 1 if the participant, at program entry, is a person aged 24 or under who One of the following: For REO grant recipients:
at Program Entry is currently in foster care or has aged out of the foster care system. • Written Confirmation from Social Services Agency • File documentation with notes from program staff.
(WIOA) Record 0 if the participant does not meet the conditions described above. • Case Notes
• Self-Attestation
• Foster Care Agency Referral Transmittal
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV • Signed Intake Application or Enrollment Form
• Needs Assessment
• Signed Individual Service Strategy
SECTION A.07 - ADDITIONAL REPORTABLE CHARACTERISTICS
800 Homeless participant, Record 1 if the participant, at program entry: One of the following: For REO grant recipients:
Homeless Children and (a) Lacks a fixed, regular, and adequate nighttime residence; this includes a participant • Self-Attestation • File documentation with notes from program staff.
Youths, or Runaway who: • Signed Intake Application or Enrollment Form
(i) is sharing the housing of other persons due to loss of housing, economic hardship,
Youth at Program Entry • Written Statement or Referral Transmittal from a Shelter or For Job Corp: If the source documentation is unavailable, documented
or a similar reason;
(WIOA) (ii) is living in a motel, hotel, trailer park, or campground due to a lack of alternative Social Service Agency attempts to obtain such information accompanied by a completed
adequate accommodations; • Needs Assessment Statement of Support form describing how the applicant is being supported
(iii) is living in an emergency or transitional shelter; • Case Notes in the absence of any significant income.
(iv) is abandoned in a hospital; or • Signed Individual Service Strategy
(v) is awaiting foster care placement; • A letter from caseworker or support provider
(b) Has a primary nighttime residence that is a public or private place not designed for
or ordinarily used as a regular sleeping accommodation for human beings, such as a
car, park, abandoned building, bus or train station, airport, or camping ground;
(c) Is a migratory child who in the preceding 36 months was required to move from one
school district to another due to changes in the parent’s or parent’s spouse’s seasonal RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV
employment in agriculture, dairy, or fishing work; or
(d) Is under 18 years of age and absents himself or herself from home or place of legal
residence without the permission of his or her family (i.e., runaway youth).
This definition does not include a participant imprisoned or detained under an Act of
Congress or State law. A participant who may be sleeping in a temporary
accommodation while away from home should not, as a result of that alone, be
recorded as homeless.
Record 0 if the participant does not meet the conditions described above.
Note: WIOA youth who meet the definition of homeless as defined in WIOA section
681.210(c)(5) and 681.220(d)(4) are reported in this data element.
801 Ex-Offender Status at Record 1 if the participant, at program entry, is a person who either (a) has been One of the following:
Program Entry subject to any stage of the criminal justice process for committing a status • Documentation from the Juvenile or Adult Criminal Justice
(WIOA) offense or delinquent act, or (b) requires assistance in overcoming barriers to System
employment resulting from a record of arrest or conviction. • Written Statement or Referral Document from a Court or
Record 0 if the participant does not meet any one of the conditions described Probation Officer
above. • Referral Transmittal from a Reintegration Agency
Record 9 if the participant did not disclose. RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV • Signed Intake Application or Enrollment Form
• Case Notes
• Needs Assessment
• Self-Attestation
• Signed Individual Service Strategy
• Federal Bonding Program Application
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
802 Low Income Status at Record 1 if the participant, at program entry, is a person who: One of the following: For WIOA Adult/DW/WP/DWG require only if participant has received
Program Entry (a) Receives, or in the 6 months prior to application to the program has • Award Letter From Veteran’s Administration Individualized Career Services or Training
(WIOA) received, or is a member of a family that is receiving or in the past 6 months • Bank Statements
prior to application to the program has received: • Pay Stubs
(i) Assistance through the supplemental nutrition assistance program (SNAP) • Compensation Award Letter
under the Food and Nutrition Act of 2008 (7 USC 2011 et seq.); • Court Award Letter
(ii) Assistance through the temporary assistance for needy families program • Pension Statement
under part A of Title IV of the Social Security Act (42 USC 601 et seq.); • Employer Statement/Contact
(iii) Assistance through the supplemental security income program under Title • Family or Business Financial Records
XVI of the Social Security Act (42 USC 1381); or • Housing Authority Verification
(iv) State or local income-based public assistance. • Quarterly Estimated Tax for Self-Employed Persons
(b) Is in a family with total family income that does not exceed the higher of the • Social Security Benefits
poverty line or 70% of the lower living standard income level; RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV • UI Claim Documents
(c) Is an individual who receives, or is eligible to receive a free or reduced price • Copy of Authorization to Receive Cash Public Assistance
lunch under the Richard B. Russell National School Lunch Act (42 USC 1751 • Copy of Public Assistance Check
et seq.); • Public Assistance Eligibility Verification
(d) Is a foster child on behalf of whom State or local government payments are • Cross-Match with Refugee Assistance Records
made; • Cross-Match with Public Assistance Records
(e) Is an participant with a disability whose own income is the poverty line but • Cross-Match with UI Wage Records
who is a member of a family whose income does not meet this requirement; • Self-Attestation
(f) Is a homeless participant or a homeless child or youth or runaway youth (see
Data Element #800); or
(g) Is a youth living in a high-poverty area.
Record 0 if the participant does not meet the criteria presented above.
803 English Language Learner Record 1 if the participant, at program entry, is a person who has limited ability One of the following:
at Program Entry in speaking, reading, writing or understanding the English language and also • Case notes
(WIOA) meets at least one of the following two conditions (a) his or her native language • Assessment Test Results
is a language other than English, or (b) he or she lives in a family or community • Applicable Records from Education Institution (transcripts,
environment where a language other than English is the dominant language. RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV R DEV
or other school documentation)
Record 0 if the participant does not meet the conditions described above. • Self-Attestation
• Signed Intake Application or Enrollment Form
• Signed Individual Service Strategy
804 Basic Skills Record 1 if the participant is, at program entry: One of the following: For WIOA Adult/DW/WP/DWG require only if participant has received
Deficient/Low Levels of A) a youth, who has English reading, writing, or computing skills at or below • Case notes Individualized Career Services or Training
Literacy at Program Entry the 8th grade level on a generally accepted standardized test; or • Assessment Test Results
B) a youth or adult, who is unable to compute and solve problems, or read, • Applicable Records from Education Institution (transcripts,
write, or speak English at a level necessary to function on the job, in the RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV R DEV
academic assessments, or other school documentation)
participant’s family, or in society.
Record 0 if the participant does not meet the conditions described above.
806 Single Parent at Program Record 1 if the participant, at program entry, is single, separated, divorced or a One of the following:
Entry widowed individual who has primary responsibility for one or more dependent • Self-Attestation
(WIOA) children under age 18 (including single pregnant women). • TANF Single Parent Eligibility Verification
Record 0 if the participant does not meet the condition described above. • Case Notes
Record 9 if the participant did not self-identify. RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV • Needs Assessment
• TANF Single Parent Eligibility Verification
• Signed Intake Application or Enrollment Form
• Signed Individual Service Strategy or Employment Plan
807 Displaced Homemaker at Record 1 if the participant, at program entry, has been providing unpaid One of the following:
Program Entry services to family members in the home and who: • Self-attestation
(WIOA) (A)(i) has been dependent on the income of another family member but is • Signed Intake Application or Enrollment Form
no longer supported by that income; or (ii) is the dependent spouse of a • Cross-Match with Public Assistance Records
member of the Armed Forces on active duty (as defined in section 101(d)(1) of • Copy of Spouse's Layoff Notice
title 10, United States Code) and whose family income is significantly reduced • Copy of Spouse's Death Record
because of a deployment (as defined in section 991(b) of title 10, United States • Copy of Spouse's Permanent Change of Station (PCS)
Code, or pursuant to paragraph (4) of such section), a call or order to active Orders (for a milirary move or assignment)
duty pursuant to a provision of law referred to in section 101(a)(13)(B) of title • Copy of Divorce Records
RDEV RDEV RDEV RDEV RDEV
10, United States Code, a permanent change of station, or the service-connected • Copy of Applicable Court Records
(as defined in section 101(16) of title 38, United States Code) death or • Copy of Bank Records (showing financial dependence on
disability of the member; and spouse, no separate individial income support, or no
(B) is unemployed or underemployed and is experiencing difficulty in employment income earned)
obtaining or upgrading employment. • Needs Assessment
Record 0 if the participant does not meet the conditions described above. • Signed Individual Employment Plan
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
808 Eligible Migrant and Record 1 if the participant, at program entry, is a low-income individual (i) who One of the following:
Seasonal Farmworker for the 12 consecutive months out of the 24 months prior to application for the • Self-Attestation
Status program involved, has been primarily employed in agriculture or fish farming • Case Notes
(WIOA sec. 167) labor that is characterized by chronic unemployment or underemployment; and • Cross-Match with Public Assistance Records
(ii) faces multiple barriers to economic self-sufficiency. • NFJP Eligibility Documents
Record 2 if the participant, at program entry, is a seasonal farmworker and • Cross-Match with State MIS
whose agricultural labor requires travel to a job site such that the farmworker is • Cross-Match with H-1B Records
unable to return to a permanent place of residence within the same day.
Record 3 if the participant is a migrant farmworker or seasonal farmworker (as
defined above) aged 14-24.
Record 4 if the participant is an adult program participant and a dependent (as RDEV RDEV RDEV RDEV RDEV RDEV
defined in 20 CFR 685.110) of the individual described as a seasonal or
migrant seasonal farmworker above.
Record 5 if the participant is a youth program participant and a dependent (as
defined in 20 CFR 685.110) of the individual described as a seasonal or
migrant seasonal farmworker above.
SECTION B - ONE STOP CENTER PROGRAM PARTICIPATION INFORMATION
900 Date of Program Entry Record the date on which an individual became a participant as referenced in 20 One of the following:
(WIOA) CFR 677.150 satisfying applicable programmatic requirements for the • Individual Plan for Employment
provision of services. • Electronic Records
Leave blank if this data element does not apply. RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV • Program intake documents, such as eligibility determination
documentation or program enrollment forms.
901 Date of Program Exit Record the last date the participant received services that are not self-service, One of the following: For REO grant recipients:
(WIOA) information-only, or follow up services. Record this last date of receipt of • A copy of the letter sent to the individual indicating that the • Electronic Records
services only if there are no future services, that are not self-service, case was closed
information-only, or follow up services, planned from the program. For Titles I, • WIOA status/exit forms For Job Corps:
II and III, record the last date of funded service(s). For Vocational RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV • Electronic Records • Electronic Records
Rehabilitation programs, record the date when the participant's record of service • Attendance records
is closed pursuant to 34 CFR 361.43 or 361.56. • Review of service records identifying the last qualifying
service (and lack of a planned gap)
Leave blank if this data element does not apply to the participant
902 Date of First Case Record the date on which the participant begins receiving his/her first case One of the following:
Management and management and employment service funded by a program following a • Electronic Records
Employment Service determination of eligibility to participate in the program. RDEV • Case notes
906 Date of First WIOA Record the date on which the participant began receiving his/her first WIOA One of the following: For REO grant recipients:
Youth Service youth service (i.e. 1 of the 14 youth program elements in WIOA §129(c)(2)). • Signed Intake Application or Enrollment Form with Follow- • Electronic Records
Leave blank if the participant did not receive services funded by the WIOA up Cross-Match to Case Notes Identifying the First
Youth program. Qualifying Service
• Case Notes with Cross-Match to State MIS Database
• Signed Individual Service Strategy with Follow-up Cross-
Match to Case Notes Identifying the First Qualifying Service
RDEV RDEV • Eligibility Determination Documentation or Program
Enrollment Forms with Follow-up Cross-Match to Case
Notes Identifying the First Qualifying Service
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
907 Recipient of Incumbent Record 1 if the participant received Incumbent Worker training services under One of the following:
Worker WIOA section 134(a)(3)(A)(i) and/or 134(a)(2)(A)(i). • Signed IWT Contract
Training Record 2 if the participant received Incumbent Worker training services by • Electronic Records
Local Formula funds under WIOA section 134(d)(4).
Record 3 if the participant received Incumbent Worker training services under
both Statewide funds (Governor’s Reserve and/or Rapid Response) WIOA
section 134(a)(3)(A)(i) and/or 134(a)(2)(A)(i) and Local Formula funds under
WIOA section 134(d)(4).
Record 4 if the participant received Incumbent Worker training services under
H1B.
Record 5 if the participant received incumbent Worker training services under a RDEV RDEV RDEV RDEV RDEV
National Dislocated Worker Grant (DWG) (WIOA section 170).
Record 6 if the participant received Incumbent Worker training services under a
National Farmworker Job Program (NFJP)(WIOA section 167).
Record 0 if the participant did not receive services under the condition described
above, or received services by a local area with statewide funds passed down
from the state to the local area.
908 Rapid Response Record 1 if the participant participated in rapid response activities authorized at One of the following:
WIOA section 134(a)(2)(A)(i)(l). • Cross-Match to State MIS Database
Record 0 if the participant did not receive services under the condition described • Case Notes
above. RDEV RDEV RDEV RDEV RDEV • Self-Attestation
Record 9 if grantee is unable to track enrollment in the program. • Rapid Response List
Leave blank if this data element does not apply to the participant. • Cross-Match to Rapid Response Records
915 TAA Petition Number Record the petition number (and full alphabetical suffix, if applicable) of the One of the following:
certification which applies to the participant's group. If there is more than one • Employer Worker List
petition number, create multiple records in the PIRL for each occurrence. • Designation of Eligibility Form
Leave blank if this data element does not apply to the participant. RDEV
923 Other Reasons for Exit Record 01 if the participant exits the program because he or she has become One of the following:
(WIOA) incarcerated in a correctional institution or has become a resident of an • File documentation with notes from program staff
institution or facility providing 24-hour support such as a hospital or treatment • Information from partner services
center during the course of receiving services as a participant. • WIOA status/exit forms
Record 02 if the participant exits the program because of medical treatment and • Electronic Records
that treatment is expected to last longer than 90 days and precludes entry into • Withdrawal form with explanation
unsubsidized employment or continued participation in the program. • Information from institution or facility
Record 03 if the participant is deceased.
Record 04 if the participant exits the program because the participant is a
member of the National Guard or other reserve military unit of the armed forces
and is called to active duty for at least 90 days.
Record 05 if the participant is in the foster care system as defined in 45 CFR RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV
1355.20(a), and exits the program because the participant has moved from the
area as part of such a program or system (Youth participants only).
Record 06 if the participant, who was determine to be eligible, is later
determined not a have met eligibility criteria. NOTE: This circumstance applies
only to the VR program, in which participant eligibility is routinely revisited
during the participation period. For titles I, II, and III program eligibility is
determined at the time an individual becomes a participant.
Record 07 if the participant is a criminal offender in a correctional institution
under section 225 of WIOA.
Record 00 if the participant meets none of the above conditions.
924 TAA Application Date Record the date on which the individual first applied for Trade Act One of the following:
services/benefits under the applicable certification. • Electronic Records
RDEV • Designation on Eligibility form
• TAA Application Form
925 Date of First TAA Benefit Record the date of the first Trade funded benefit or service received after the One of the following:
or Service participant was determined eligible to participate. • Case Notes
RDEV
• Electronic Records
SECTION C - ONE STOP SERVICES AND ACTIVITIES
SECTION C.01 - GENERAL SERVICES OVERVIEW
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
1001 Date of First Basic Career Record the first date the participant received any staff-assisted basic services One of the following:
Service (includes any career service under WIOA section 134(c)(2)(A)(i)-(xi) that is not • Case Notes
(Staff-Assisted) provided via self-service or information-only services and activities)". • Cross-Match with State MIS Database
Leave blank if the participant did not receive a staff-assisted basic career RDEV RDEV RDEV RDEV RDEV RDEV • Electronic Records
service.
1002 Most Recent Date Record the most recent date a job seeker accessed self-services/information-only One of the following:
Received Basic Career services or activities during the reporting period, either a physical location or • Electronic Records
Services remotely via the use of electronic technologies. Self-Service does not uniformly • Case Notes
(Self-Service/Information- apply to all virtually accessed services; For example, virtual accessed services
Only) that provide a level of support above independent job or information seeking on
the part of a reportable individual/participant would not qualify as self-service.
Information-only activities or services may be either self-service or staff
assisted. RDEV RDEV RDEV RDEV RDEV RDEV
Leave blank if the reportable individual/participant did not access a self-
service/information-only basic career service.
1003 Most Recent Date Record the most recent date on which the participant received any basic career One of the following:
Received Basic Career service (includes any career service under WIOA Section 134(c)(2)(A)(i)-(xi) • Case Notes
Services that is not provided via self-service or information services and activities). RDEV RDEV RDEV RDEV RDEV RDEV • Electronic Records
(Staff-Assisted) Leave blank if the participant did not receive a basic career service with
significant staff involvement.
1004 Date of Most Recent Record the date on which career services (both basic and individualized) were One of the following:
Career Service last received (excluding self-services, information services or activities, or • Case Notes
(WIOA) follow-up services). RDEV RDEV RDEV RDEV RDEV RDEV • Electronic Records
Leave blank if the participant did not receive career services.
1005 Most Recent Date Record the most recent date on which the participant received any career service One of the following:
Received Staff-Assisted provided by a DVOP specialist. • Electronic Records
Services (DVOP Leave blank if the participant did not receive a service with significant staff • Case Notes
specialist) involvement or this data element does not apply to the participant. RDEV RDEV RDEV RDEV RDEV
1006 Date Referred to Record the most recent date on which the participant was referred to the One of the following:
Department of Veterans Department of Veterans Affairs Vocational Rehabilitation and Employment • Electronic Records
Affairs Vocational Program. RDEV RDEV RDEV RDEV RDEV • Case Notes
Rehabilitation and
E l tP
1007 Date of Most Recent Record the most recent date on which the job seeker had reportable individual One of the following:
Reportable Individual level contact, including provision of identifying information or enrollment, with • Case Notes
RDEV RDEV RDEV RDEV RDEV RDEV
Contact one or more applicable programs. • Cross-Match with State MIS Database
• Electronic Records
SECTION C.03 - INDIVIDUALIZED CAREER SERVICES
1200 Date of First Record the first date the participant received any individualized career service One of the following:
Individualized Career on or after the date of participation. Individualized Career Services include • Case Notes
Service development of an Individual Employment Plan, Pre-Vocational Services, • Cross-Match with State MIS Database
provision of comprehensive skills and career assessments, internships or work • Electronic Records
experiences, financial literacy services, English as Second Language Services,
or any other service that comprises a significant amount of staff time with an
individual participant as described in WIOA sec. 134(c)(2)(xii). RDEV RDEV RDEV RDEV RDEV RDEV
Leave blank if the participant did not receive any individualized career service
or this data element does not apply to the individual.
1201 Most Recent Record the most recent date on which the participant received individualized One of the following:
Date Received career services as described in WIOA sec. 134(c)(2)(xii). • Case Notes
Individualized Career RDEV RDEV RDEV RDEV RDEV RDEV • Electronic Records
Service
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
1202 Date Individual Record the date on which the participant's Individual Employment Plan (IEP) One of the following:
Employment Plan Created was created or otherwise established to identify the participant's employment • Cross-Match with State MIS Database
goals, their appropriate achievement objectives, and the appropriate • Case Notes
combination of services for the participant to achieve the employment goals. • Signed Individual Employment Plan or Individual Service
Leave blank if an employment plan was not created for the participant, or if the RDEV RDEV RDEV RDEV RDEV RDEV Strategy
individual is not a participant. • Electronic Records
1205 Type of Work Experience If the participant received work experience, record the appropriate code to indicate the One of the following:
type of work experience provided to the participant. • Case Notes
Record 1 if the participant participated in summer employment or an internship during • Signed Work Experience Agreement
the summer months (WIOA Youth).
• Electronic Records
Record 2 if the participant participated in an internship or employment opportunity
during the non-summer months or if it extends beyond the summer months.
Record 3 if the participant participated in a pre-apprenticeship program.
Record 4 if the participant participated in job shadowing.
Record 5 if the participant participated in on-the-job training (WIOA Youth).
Record 6 if the participant participated in a transitional job, as defined in WIOA
Section 134(d)(5).
Record 7 if the participant participated in another type of work experience not covered
in 1 through 5.
Record 0 if the participant did not participate in a work experience.
Leave blank if this data element does not apply to the participant. RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV
NOTE: Code Value 6 should only be selected when other work experience
opportunities are provided that are not captured elsewhere. This code value is also for
use with Adult, Dislocated Worker, and Dislocated Worker Grants programs only.
NOTE: If employment opportunities not limited to summer months are part of a pre-
apprenticeship program, or if on-the-job training for WIOA Youth is part of a pre-
apprenticeship program, choose Code 3 for pre-apprenticeship.
1206 Date Received Financial Record the date, at any time during participation in the program, that the One of the following:
Literacy Services participant received any financial literacy services. They may include services • Activity sheets
that help with creating budgets, initiate checking and savings accounts at banks, • Sign-in sheets
applying for and managing loans and credit cards, learning about credit reports • Attendance record
and credit scores, and identifies identity theft. • Vendor contract
Leave blank if this data element does not apply to the participant. RDEV RDEV RDEV RDEV RDEV RDEV RDEV • Case Notes
• WIOA status forms noting receipt of service and type of
service received
• Electronic Records
1211 Transitional Jobs Record 1 if the participant received work experience at a transitional job as One of the following:
described in WIOA Section 134(d)(5). • Electronic Records
Record 0 if the participant did not receive transitional jobs training as described • Case Notes
above. RDEV RDEV RDEV RDEV • Signed Transitional Job Agreement
SECTION C.04 - TRAINING SERVICES
1300 Received Training Record 1 if the participant received training services. One of the following: For Job Corps:
(WIOA) Record 0 if the participant did not receive training services. • Cross-match Between Dates of Service and Vendor • Electronic Records
Training Information
• Vendor Training Records
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV • Cross-Match with State MIS Database
• Case Notes
• Signed Training Contract
• ITA
• Electronic Records
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
1302 Date Entered Training #1 Record the date on which the participant's first training service actually began. One of the following: For H-1B grant recipients, one of the following:
(WIOA) Leave blank if the participant did not receive a first training service or this data • Cross-match between State MIS Database and Attendance • Attendance Sheets or Records
element does not apply to the participant. Sheets or Records • Vendor Training Records
• Vendor Training Records with Follow-up Cross-Match to • Case Notes
State MIS Database
• Case Notes with Follow-up Cross-Match to State MIS For DINAP grant recipients, one of the following:
DEV DEV DEV DEV DEV DEV DEV DEV DEV DEV
R R R R R R R R R R Database • Electronic Records
• ITA • Attendance Sheets or Records
• Training Records
• Case Notes
For REO grant recipients:
• Electronic Records
1303 Type of Training Service Use the appropriate code to indicate the type of approved training being One of the following: For Job Corps:
#1 provided to the participant. • Copy of enrollment record • Electronic Records
(WIOA) NOTE: If OJT or Skill Upgrading is being provided as part of a Registered • File documentation with notes from program staff
Apprenticeship program, choose Code 09. • Cross-match between dates of service and vendor training
NOTE: Code 06 should only be utilized when other codes are clearly not information
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV
appropriate. • Vendor training documentation
• Electronic Records
Record 00 if the participant did not receive a training service. • Individual Training Account
Leave blank if this data element does not apply to the participant. • Attendance records
1306 Occupational Skills Enter the 8 digit O*Net 4.0 (or later versions) code that best describes the One of the following:: For DINAP grant recipients:
Training Code #1 training occupation for which the participant received training services. • Cross-Match to State MIS Database • Cross Match in (INAP) MIS Database
Leave blank if occupational code is not available or not known. • Case notes
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV • Signed Individual Employment Plan or Training Plan
Additional Notes: If all 8 digits of the occupational skills code are not collected, • Signed Training Contract
record as many digits as are available. If the participant receives multiple • ITA
1307 Training Completed #1 i i 1 if the
Record i participant
h completed i lapproved
kill itraining.
i d f h One of the following: For DINAP grant recipients, one of the following:
Record 0 if the participant did not complete training (withdrew). • Cross-match between State MIS Database and Attendance • INA
Leave blank if the participant did not receive a first training service or this data Sheets or Records • MIS Database
element does not apply to the participant. • Vendor Training Records with Follow-up Cross-Match to
State MIS Database For TAA:
• Case Notes with Follow-up Cross-Match to State MIS • Self-attestation is allowable but must be supported by documentation no
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV
Database later than 2 quarters following completion of training
For REO grant recipients:
• Electronic Records
1308 Date Completed, or Record the date when the participant completed training or withdrew One of the following: For H-1B grant recipients, one of the following:
Withdrew from, Training permanently from training. If multiple training services were received, record • Cross-match between State MIS Database and Attendance • Attendance Sheets or Records
#1 the most recent date on which the participant completed training. Sheets or Records • Vendor Training Records
Leave blank if the participant did not receive a first training service or this data • Vendor Training Records with Follow-up Cross-Match to • Case Notes
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV
element does not apply to the participant. State MIS Database
• Case Notes with Follow-up Cross-Match to State MIS For REO grant recipients:
Database • Electronic Records
1309 Date Entered Training #2 Record the date on which the participant's second training service actually One of the following: For H-1B grant recipients, one of the following:
began. • Cross-match between State MIS Database and Attendance • Attendance Sheets or Records
Leave blank if the participant did not receive a second training service or this Sheets or Records • Vendor Training Records
data element does not apply to the participant. • Vendor Training Records with Follow-up Cross-Match to • Case Notes
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV State MIS Database
• Case Notes with Follow-up Cross-Match to State MIS For REO grant recipients:
Database • Electronic Records
• ITA
1310 Type of Training Service If the participant received a second type of training, record the appropriate code One of the following: For Job Corps:
#2 to indicate the type of approved training being provided to the participant. • Copy of enrollment record • Electronic Records
(WIOA) NOTE: If OJT or Skill Upgrading is being provided as part of a Registered • File documentation with notes from program staff
Apprenticeship program, choose Code 09. • Cross-match between dates of service and vendor training
NOTE: Code 06 should only be instances when other codes are clearly not information
appropriate. RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV • Vendor training documentation
• Electronic Records
Record 00 if the participant did not receive a second training service. • Individual Training Account
Leave blank if this data element does not apply to the participant. • Attendance records
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
1311 Occupational Skills Enter the 8 digit O*Net 4.0 (or later versions) code that best describes the One of the following::
Training Code #2 training occupation for which the participant received training services. • Cross-Match to State MIS Database
Leave blank if occupational code is not available or not known. • Case notes
• Signed Individual Employment Plan or Training Plan
Additional Notes: If all 8 digits of the occupational skills code are not collected, RDEV RDEV RDEV RDEV RDEV RDEV • Signed Training Contract
record as many digits as are available. If the participant receives multiple • ITA
training services, use the occupational skills training code for the most recent
training.
1312 Training Completed #2 Record 1 if the participant completed approved training. One of the following: For H-1B grant recipients, One of the following:
Record 0 if the participant did not complete training (withdrew). • Cross-match between State MIS Database and Attendance • Vendor Training Records
Leave blank if the participant did not receive a second training service or this Sheets or Records • Cross-Match with State MIS Database
data element does not apply to the participant. • Vendor Training Records with Follow-up Cross-Match to • Case Notes
RDEV RDEV RDEV RDEV RDEV RDEV RDEV
State MIS Database
• Case Notes with Follow-up Cross-Match to State MIS
Database
1313 Date Completed, or Record the date when the participant completed training or withdrew One of the following: For H-1B grant recipients, one of the following:
Withdrew from, Training permanently from training. If multiple training services were received, record • Cross-match between State MIS Database and Attendance • Attendance Sheets or Records
#2 the most recent date on which the participant completed training. Sheets or Records • Vendor Training Records
Leave blank if the participant did not receive a second training service or this • Vendor Training Records with Follow-up Cross-Match to • Case Notes
data element does not apply to the participant. RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV State MIS Database
• Case Notes with Follow-up Cross-Match to State MIS For REO grant recipients:
Database • Electronic Records
1314 Date Entered Training #3 Record the date on which the participant's third training service actually began. One of the following: For REO grant recipients:
If the participant received more than 3 training services, record the date on • Cross-match between State MIS Database and Attendance • Electronic Records
which the participant actually began the last (or most recent) training service. Sheets or Records
Leave blank if the participant did not receive a third training service or this data • Vendor Training Records with Follow-up Cross-Match to
element does not apply to the participant. State MIS Database
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV
• Case Notes with Follow-up Cross-Match to State MIS
Database
• ITA
1315 Type of Training Service If the participant received a third type of training, record the appropriate code to One of the following: For Job Corps:
#3 indicate the type of approved training being provided to the participant. • Copy of enrollment record • Electronic Records
(WIOA) NOTE: If OJT or Skill Upgrading is being provided as part of a Registered • File documentation with notes from program staff
Apprenticeship program, choose Code 09. • Cross-match between dates of service and vendor training
NOTE: Code 06 should only be utilized when other codes are clearly not information
appropriate. RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV • Vendor training documentation
• Electronic Records
Record 00 if the participant did not receive a third service. • Individual Training Account
Leave blank if this data element does not apply to the participant. • Attendance records
Additional Note: If the participant receives more than three training services,
d th l t ( t t) t i i i i d b th ti i t i
1316 Occupational Skills Enter the 8 digit O*Net 4.0 (or later versions) code that best describes the One of the following::
Training Code #3 training occupation for which the participant received training services. • Cross-Match to State MIS Database
Leave blank if occupational code is not available or not known or if this data • Case notes
element does not apply to the participant. • Signed Individual Employment Plan or Training Plan
RDEV RDEV RDEV RDEV RDEV RDEV • Signed Training Contract
Additional Notes: If all 8 digits of the occupational skills code are not collected, • ITA
record as many digits as are available. If the participant receives multiple
training services, use the occupational skills training code for the most recent
training If the participant received more than 3 training services use the
1317 Training Completed #3 Record 1 if the participant completed approved training. One of the following: For H-1B grant recipients, one of the following:
Record 0 if the participant did not complete training (withdrew). • Cross-match between State MIS Database and Attendance • Vendor Training Records
Leave blank if the participant did not receive a third training service or this data Sheets or Records • Cross-Match with State MIS Database
element does not apply to the participant. • Vendor Training Records with Follow-up Cross-Match to • Case Notes
State MIS Database
• Case Notes with Follow-up Cross-Match to State MIS For DINAP grant recipients, one of the following:
RDEV RDEV RDEV RDEV RDEV RDEV RDEV Database • Vendor Training Records
• Cross-Match with State MIS Database
• Case Notes
For REO grant recipients:
• Electronic Records
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
1318 Date Completed, or Record the date when the participant completed training or withdrew One of the following: For H-1B grant recipients, one of the following:
Withdrew from, Training permanently from training. If multiple training services were received, record • Cross-match between State MIS Database and Attendance • Attendance Sheets or Records
#3 the most recent date on which the participant completed training. Sheets or Records • Vendor Training Records
Leave blank if the participant did not receive a third training service or this data • Vendor Training Records with Follow-up Cross-Match to • Case Notes
element does not apply to the participant. RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV State MIS Database
• Case Notes with Follow-up Cross-Match to State MIS For REO grant recipients:
Database • Electronic Records
1319 Established Individual Record 1 if any of the individual's services were purchased utilizing an One of the following:
Training Account (ITA) Individual Training Account funded by WIOA Title I. This information can be • Cross-Match with State MIS Database
updated anytime during participation. • Case notes
Record 0 if the individual does not meet the condition described above. RDEV RDEV RDEV RDEV • ITA Approval, Allocation or Activation Records
Leave blank if this data element does not apply to the participant.
1321 Waiver from Training Use the appropriate code to indicate the reason for which a waiver from the One of the following:
Requirement training requirements was issued to the participant. • Waiver Documentation in Case File (that includes initial
Record 0 if the participant did not receive a training waiver. approval and renewals at 30 day intervals)
RDEV
Leave blank if this data element does not apply to the participant. • Cross-Match with State UI Records of TRA Checks
• Verification Form from UI or Employment Counselor
1322 Date of Most Recent Case Record the date on which the participant received his or her most recent Case One of the following:
Management and Management and Reemployment Service. R DEV • Cross-Match with State MIS Database
Reemployment Service Leave blank if this does not apply to the participant. • Case notes
1323 Date Waiver From Record the date on which the participant received his or her most recent waiver One of the following:
Training Requirement from training. • Waiver Documentation in Case File
Issued Leave blank if this does not apply to the participant. RDEV • Cross-Match with State UI Database
• Verification Form from UI or Employment Counselor
1332 Participated in Record 1 if the participant was in a postsecondary education program that leads One of the following:
Postsecondary Education to a credential or degree from an accredited postsecondary education institution • Data match with postsecondary data system
During Program at any point during program participation • Copy of enrollment record
Participation Record 0 if the participant was not a postsecondary education program that • File documentation with notes from program staff
(WIOA) leads to a credential or degree from an accredited postsecondary education • School records
institution during program participation • Transcript or report card
Leave blank if this does not apply to the participant RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV
Note: This data element relates to the credential indicator denominator and those
who are recorded as 1 are included in the credential rate denominator. This
element is a subset of PIRL 1811. Do not record 1 if the participant was first
enrolled in postsecondary education after exiting the program.
SECTION C.05 - YOUTH PROGRAM SERVICES/ELEMENTS (Not Captured Elsewhere)
1401 Enrolled in Secondary Record 1 if the participant was enrolled in a Secondary Education Program at or One of the following:
Education Program above the 9th Grade level. A Secondary Education program includes both • Copy of enrollment record
(WIOA) secondary school and enrollment in a program of study with instruction • File documentation with notes from program staff
designed to lead to a high school equivalent credential. Examples may include • School records
adult high school credit programs and programs designed to prepare • Transcript or report card
participants to pass recognized high school equivalency exams such as the • Data match to State K-12 data system
GED, HiSET, or TASC. Programs of study designed to teach English
proficiency skills or literacy skills below the 9th grade equivalent are not
considered Secondary Education Programs. States may use this coding value if
the participant was either already enrolled in education or training at the time of
application to the program OR became enrolled in an education or training RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV
program at or above the 9th Grade level at any point while participating in the
program.
Record 0 if the participant was not enrolled in a secondary education program at
or above the 9th grade level.
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
1402 Most Recent Date Record the most recent date on which the participant received an educational One of the following:
Received Educational achievement service. Educational achievement services include, but are not • Activity sheets
Achievement Services limited to tutoring, study skills training, instruction, and evidence-based dropout • Sign-in sheets
prevention and recovery strategies that lead to completion of the requirements • Attendance record
for a secondary school diploma or its recognized equivalent (including a • Vendor contract
recognized certificate of attendance or similar document for individuals with • Electronic Records
disabilities) or for a recognized postsecondary credential. • WIOA status forms noting receipt of service and type of
Leave blank if the participant did not receive educational achievement services RDEV RDEV service received
or this data element does not apply to the individual.
1403 Most Recent Date Record the most recent date on which the participant received alternative One of the following:
Received Alternative secondary school services, or dropout recovery services, as appropriate. • Activity sheets
Secondary School Leave blank if the participant did not receive alternative secondary school • Sign-in sheets
Services services or dropout recovery services. • Attendance record
• Vendor contract
RDEV RDEV
• Electronic Records
• WIOA status forms noting receipt of service and type of
service received
1405 Most Recent Date Record the most recent date on which the youth participant received work One of the following:
Received Work experience opportunities that have as a component academic and occupational • Activity Sheets
Experience Opportunities education. Work experiences are a planned, structured learning experience that • Sign-in Sheets
takes place in a workplace for a limited period of time. Work experiences • Attendance Records
include: summer employment opportunities and other employment opportunities RDEV RDEV • Vendor Contract
available throughout the school year; pre-apprenticeship programs; internships • Cross-Match with State MIS Database
and job shadowing; and on-the-job training opportunities. • Case Notes
Leave blank if the participant did not receive work experience opportunities or • Logs or Status Forms Noting Receipt of Service and
this data element does not apply to the participant. Combination of Services Received
1406 Date Enrolled in Post Exit Record the date the participant is enrolled in an education or training program One of the following:
Education or Training that leads to a recognized postsecondary credential after program exit. • Copy of enrollment record
Program Leave blank if this data element does not apply to the participant. • File documentation with notes from program staff
Leading to a Recognized • School records
Postsecondary Credential NOTE: This element only applies to participants who exited secondary • Transcript or report card.
(WIOA) education and obtained a secondary school diploma or its equivalency per Sec • Data match with postsecondary data system
116(b)(2)(A)(iii). This data element applies to the Credential Rate indicator. RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV
1407 Most Recent Date Record the most recent date on which the participant received education offered One of the following:
Received Education concurrently with and in in the same context as workforce preparation activities • Activity sheets
Offered Concurrently with and training for a specific occupation or occupational cluster. • Sign-in sheets
Workforce Preparation Leave blank if the participant did not receive education offered concurrently • Attendance record
with workforce preparation. • Vendor contract
RDEV RDEV
• Electronic Records
• WIOA status forms noting receipt of service and type of
service received
1408 Most Recent Date Record the most recent date on which the participant received services that One of the following:
Received Leadership include, but are not limited to, opportunities that may include community • Activity sheets
Development service and peer-centered activities encouraging responsibility and other • Sign-in sheets
Opportunities positive social and civic behaviors, as appropriate. • Attendance record
Leave blank if the participant did not receive a leadership development service RDEV RDEV • Vendor contract
or this data element does not apply to the participant. • Electronic Records
• WIOA status forms noting receipt of service and type of
service received
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
1409 Most Recent Date Record the most recent date on which the participant received a supportive One of the following:
Received Supportive service (WIOA section 134(d)(2)) which include, but are not limited to, • Activity sheets
Services assistance with transportation, child care, dependent care, and housing that are • Sign-in sheets
necessary to enable the participant to participate in programs which provide • Attendance record
career and training services as defined in WIOA sec. 134(c)(2) and 134(c)(3). • Vendor contract
Support services for youth participants include; (a) linkages to community • Electronic Records, case notes
services; (b) assistance with transportation; (c) assistance with child care and • WIOA status forms noting receipt of service and type of
dependent care; (d) assistance with housing; (e) needs-related payments; (f) service received
assistance with educational testing; (g) reasonable accommodations for youth
with disabilities; (h) referrals to healthcare; (i) assistance with uniforms or other
appropriate work attire and work-related tools, including such items as eye
glasses and protective eye gear; (j) assistance with books, fees, school supplies, RDEV RDEV RDEV RDEV RDEV RDEV
and other necessary items for students enrolled in postsecondary education
classes; and (k) payments and fees for employment and training-related
applications, tests, and certifications.
Leave blank if the participant did not receive supportive services or this data
element does not apply to the participant.
1410 Most Recent Date Record the most recent date on which the participant received adult mentoring One of the following:
Received Adult Mentoring services. Adult mentoring services may last for at least twelve (12) months and • Activity sheets
Services may occur both during and after program participation. • Sign-in sheets
Leave blank if the participant did not receive adult mentoring services or this • Attendance record
data element does not apply to the participant. • Vendor contract
RDEV RDEV • Electronic Records
• WIOA status forms noting receipt of service and type of
service received
1411 Most Recent Date Record the most recent date on which the participant received comprehensive One of the following:
Received Comprehensive guidance and counseling services, which may include drug and alcohol abuse • Activity sheets
Guidance/ counseling. • Sign-in sheets
Counseling Services Leave blank if the participant did not receive comprehensive • Attendance record
guidance/counseling services or this data element does not apply to the • Vendor contract
RDEV RDEV
participant. • Electronic Records, case notes
• WIOA status forms noting receipt of service and type of
service received
1412 Most Recent Date Record the most recent date on which the youth participant received follow-up One of the following:
Received Youth Follow- services after exiting the program. Follow-up services for youth participants are • Activity sheets
up Services described as: (a) Follow-up services are critical services provided following a • Sign-in sheets
youth’s exit from the program to help ensure the youth is successful in • Attendance record
employment and/or postsecondary education and training. Follow-up services • Vendor contract
may include regular contact with a youth participant's employer, including • Electronic Records, case notes
assistance in addressing work-related problems that arise. (b) Follow-up • WIOA status forms noting receipt of service and type of
services for youth may also include the following program elements: (1) service received
Supportive services; (2) Adult mentoring; (3) Financial literacy education; (4)
Services that provide labor market and employment information about in-
demand industry sectors or occupations available in the local area, such as
RDEV RDEV
career awareness, career counseling, and career exploration services; and (5)
Activities that help youth prepare for and transition to postsecondary education
and training. (c) All youth participants must be offered the opportunity to
receive follow-up services that align with their Individual Service Strategies.
Furthermore, follow-up services must be provided to all participants for a
minimum of 12 months unless the participant declines to receive follow-up
services or the participant cannot be located or contacted.
Leave blank if the participant did not receive follow-up services or if this data
element does not apply to the participant.
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
1413 Most Recent Date Youth Record the most recent date on which the participant participated in One of the following:
Received Entrepreneurial entrepreneurial skills training. • Activity sheets
Skills Training Leave blank if the participant did not participate in entrepreneurial skills • Sign-in sheets
training. • Attendance record
RDEV RDEV • Vendor contract
• Electronic Records
• WIOA status forms noting receipt of service and type of
service received
1414 Most Recent Date Youth Record the most recent date on which the participant participated in services One of the following:
Received Services that that provide labor market and employment information about in-demand • Activity sheets
provide labor market industry sectors or occupations available in the local area, such as career • Sign-in sheets
information and awareness, career counseling, and career exploration services. • Attendance record
employment information Leave blank if the participant did not participate in these services. • Vendor contract
RDEV RDEV • State MIS, case notes
• WIOA status forms noting receipt of service and type of
service received
1415 Most Recent Date Youth Record the most recent date on which a youth participant received activities that One of the following:
Received Postsecondary helped them to prepare for and transition to postsecondary education and • Activity sheets
transition and preparatory training. • Sign-in sheets
activities Leave blank if the participant did not participate in activities that helped them • Attendance record
to prepare for and transition to postsecondary education and training. • Vendor contract
RDEV RDEV
• Electronic Records, case notes
• WIOA status forms noting receipt of service and type of
service received
SECTION C.06 - OTHER RELATED ASSISTANCE AND SUPPORT SERVICES FOR NON-YOUTH CUSTOMERS
1500 Received Record 1 if the participant received needs related payments (WIOA section One of the following: For REO grant recipients:
Needs-Related Payments 134(d)(3)) for the purpose of enabling the participant to participate in approved • Activity sheets • Electronic Records
training funded under WIOA Title IB. • Sign-in sheets
Record 0 if the participant did not receive any needs-related payments as • Attendance record
described above. • Vendor contract
RDEV RDEV RDEV RDEV RDEV RDEV
Leave blank if this data element does not apply to the participant. • Electronic Records, case notes
• WIOA status forms noting receipt of service and type of
service received
1511 Date Received First Basic Record the date on which the participant received their first Basic TRA One of the following:
TRA payment payment. • State UI records of Basic TRA checks issued
Leave blank if the participant did not receive a Basic TRA Payment, or if the RDEV • Request for allowance
individual is not a TAA participant. • Electronic Records
1526 Date Received First Record the date on which the participant received their first Completion TRA One of the following:
Completion TRA Payment payment. • State UI records of Basic TRA checks issued
Leave blank if the participant did not receive a Remedial/Prerequisite TRA • Request for allowance
Payment, or if the individual is not a TAA participant. RDEV • Electronic Records
1534 Date Received First Record the date on which the participant received their first One of the following:
A/RTAA Payment Alternative/Reemployment Trade Adjustment Assistance (A/RTAA) payment. • Cross-match with State UI Database of Basic TRA checks
Leave blank if the individual is not a TAA participant. Issued
RDEV
• Request for Allowance
• Electronic Records
1535.28 Received Record 1 if the participant received needs related payments (WIOA section One of the following: For REO grant recipients:
Needs-Related Payments 134(d)(3)) for the purpose of enabling the participant to participate in approved • Activity sheets • Electronic Records
training funded under WIOA Title IB. • Sign-in sheets
Record 0 if the participant did not receive any needs-related payments as • Attendance record
described above. RDEV RDEV RDEV RDEV RDEV RDEV • Vendor contract
Leave blank if this data element does not apply to the participant. • Electronic Records, case notes
• WIOA status forms noting receipt of service and type of
service received
SECTION D - PROGRAM OUTCOMES INFORMATION
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
SECTION D.01 - EMPLOYMENT AND JOB RETENTION DATA
1600 Employed in 1st Quarter Record 1 if the participant is in unsubsidized employment (not including One of the following: For DINAP grant recipients- ETA performs UI wage data match on behalf
After Exit Quarter Registered Apprenticeship, or the military). • UI wage data match/administrative wage match, such as the of grant recipients
(WIOA) Record 2 if the participant is in a Registered Apprenticeship. National Directory of New Hires
Record 3 if the participant is in the military. • Follow-up survey from program participants
Record 0 if the participant was not employed in the first quarter after the quarter • Pay check stubs, tax records, W2 form
of exit. • Quarterly tax payment forms, such as a IRS form 941
Record 9 if the participant has exited but employment information is not yet • Document from employer on company letterhead attesting
available. to an individual’s employment status and earnings
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV • Self-employment worksheets signed and attested to by
program participants
• Detailed case notes verified by employer and signed by the
counselor
1601 Type of Employment Use the appropriate code to identify the method used in determining the One of the following (consistent with TEGL 26-16): For DINAP grant recipients- ETA performs UI wage data match on behalf
Match 1st participant's employment status in the first quarter following the quarter of exit. • Cross-Match with State and Out-of-State UI Quarterly of grant recipients
Quarter After Exit Quarter Wage records will be the primary data source for tracking employment in the Wage Records (intrastate and interstate)
(WIOA) first quarter after the exit quarter. If the participant is not found in wage records, • Federal Government Employment Records (such as military
grant recipients may then use supplemental data sources. If the participant is employment, Department of Defense, Office of Personnel
found in more than one source of employment using wage records, record the Management, and US Postal Service)
data source for which the participant's earnings are greatest. • Cross-Match with Federal Administrative Wage Record
Record 0 if the participant was not employed in the first quarter after the quarter Databases (such as the National Directory of New Hires)
of exit. • State New Hires Registry
• Signed Follow-up Survey Response from Program
Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and
Earnings Statements (minimum of two per TEGL 26-16)
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV • Income Tax Records, W-2 Form, or Other Records from the
State Department of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• A Signed Letter from an Employer on Company Letterhead
(attesting to an individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed
and Attested to by Program Participants
• Cross-Match with Partner Program Administrative
Databases (such as TANF, SNAP or other public assistance
programs)
1602 Employed in 2nd Quarter Record 1 if the participant is in unsubsidized employment (not including One of the following: For DINAP grant recipients- ETA performs UI wage data match on behalf
After Exit Quarter Registered Apprenticeship, or the military). • UI wage data match/administrative wage match, such as the of grant recipients
(WIOA) Record 2 if the participant is in a Registered Apprenticeship. National Directory of New Hires
Record 3 if the participant is in the military. • Follow-up survey from program participants
Record 0 if the participant was not employed in the second quarter after the • Pay check stubs, tax records, W2 form
quarter of exit. • Quarterly tax payment forms, such as a IRS form 941
Record 9 if the participant has exited but employment information is not yet • Document from employer on company letterhead attesting
available. to an individual’s employment status and earnings
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV • Self-employment worksheets signed and attested to by
program participants
• Detailed case notes verified by employer and signed by the
counselor
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
1603 Type of Employment Use the appropriate code to identify the method used in determining the One of the following (consistent with TEGL 26-16): For DINAP grant recipients- ETA performs UI wage data match on behalf
Match 2nd participant's employment status in the second quarter following the quarter of • Cross-Match with State and Out-of-State UI Quarterly Wage of grant recipients
Quarter After Exit Quarter exit. Wage records will be the primary data source for tracking employment in Records (intrastate and interstate)
• Federal Government Employment Records (such as military
(WIOA) the second quarter after the exit quarter. If the participant is not found in wage
employment, Department of Defense, Office of Personnel
records, grantees may then use supplemental data sources. If the participant is Management, and US Postal Service)
found in more than one source of employment using wage records, record the • Cross-Match with Federal Administrative Wage Record
data source for which the participant's earnings are greatest. Databases (such as the National Directory of New Hires)
Record 0 if the participant was not employed in the second quarter after the • State New Hires Registry
quarter of exit. • Signed Follow-up Survey Response from Program Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and Earnings
Statements (minimum of two per TEGL 26-16)
• Income Tax Records, W-2 Form, or Other Records from the State
Department of Revenue or Taxation
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV • Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• A Signed Letter from an Employer on Company Letterhead
(attesting to an individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed and
Attested to by Program Participants
• Cross-Match with Partner Program Administrative Databases
(such as TANF, SNAP or other public assistance programs)
1604 Employed in 3rd Quarter Record 1 if the participant is in unsubsidized employment (not including One of the following: For DINAP grant recipients- ETA performs UI wage data match on behalf
After Exit Quarter Registered Apprenticeship, or the military). • UI wage data match/administrative wage match, such as the of grant recipients
(WIOA) Record 2 if the participant is in a Registered Apprenticeship. National Directory of New Hires
Record 3 if the participant is in the military. • Follow-up survey from program participants
Record 0 if the participant was not employed in the third quarter after the • Pay check stubs, tax records, W2 form
quarter of exit. • Quarterly tax payment forms, such as a IRS form 941
Record 9 if the participant has exited but employment information is not yet • Document from employer on company letterhead attesting
available. to an individual’s employment status and earnings
• Self-employment worksheets signed and attested to by
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV program participants
• Detailed case notes verified by employer and signed by the
counselor
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
1605 Type of Employment Use the appropriate code to identify the method used in determining the One of the following (consistent with TEGL 26-16): For DINAP grant recipients- ETA performs UI wage data match on behalf
Match 3rd Quarter After participant's employment status in the third quarter following the quarter of exit. • Cross-Match with State and Out-of-State UI Quarterly of grant recipients
Exit Quarter Wage records will be the primary data source for tracking employment in the Wage Records (intrastate and interstate)
(WIOA) third quarter after the exit quarter. If the participant is not found in the wage • Federal Government Employment Records (such as military
records, grantees may then use supplemental data sources. If the participant is employment, Department of Defense, Office of Personnel
found in more than one source of employment using wage records, record the Management, and US Postal Service)
data source for which the participant's earnings are greatest. • Cross-Match with Federal Administrative Wage Record
Record 0 if the participant was not employed in the third quarter after the Databases (such as the National Directory of New Hires)
quarter of exit. • State New Hires Registry
• Signed Follow-up Survey Response from Program
Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and
Earnings Statements (minimum of two per TEGL 26-16)
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV • Income Tax Records, W-2 Form, or Other Records from the
State Department of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• A Signed Letter from an Employer on Company Letterhead
(attesting to an individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed
and Attested to by Program Participants
• Cross-Match with Partner Program Administrative
Databases (such as TANF, SNAP or other public assistance
programs)
1606 Employed in 4th Quarter Record 1 if the participant is in unsubsidized employment (not including One of the following: For DINAP grant recipients- ETA performs UI wage data match on behalf
After Exit Quarter Registered Apprenticeship, or the military). • UI wage data match/administrative wage match such as the of grant recipients
(WIOA) Record 2 if the participant is in a Registered Apprenticeship. National Directory of New Hires
Record 3 if the participant is in the military. • Follow-up survey from program participants
Record 0 if the participant was not employed in the fourth quarter after the • Pay check stubs, tax records, W2 form
quarter of exit. • Quarterly tax payment forms, such as a IRS form 941
Record 9 if the participant has exited but employment information is not yet • Document from employer on company letterhead attesting
available. to an individual’s employment status and earnings
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV • Self-employment worksheets signed and attested to by
program participants
• Detailed case notes verified by employer and signed by the
counselor
1607 Type of Employment Use the appropriate code to identify the method used in determining the One of the following (consistent with TEGL 26-16): For DINAP grant recipients- ETA performs UI wage data match on behalf
Match 4th Quarter After participant's employment status in the fourth quarter following the quarter of • Cross-Match with State and Out-of-State UI Quarterly of grant recipients
Exit Quarter exit. Wage records will be the primary data source for tracking employment in Wage Records (intrastate and interstate)
(WIOA) the fourth quarter after the exit quarter. If the participant is not found in the • Federal Government Employment Records (such as military
wage records, grantees may then use supplemental data sources. If the employment, Department of Defense, Office of Personnel
participant is found in more than one source of employment using wage records, Management, and US Postal Service)
record the data source for which the participant's earnings are greatest. • Cross-Match with Federal Administrative Wage Record
Record 0 if the participant was not employed in the fourth quarter after the Databases (such as the National Directory of New Hires)
quarter of exit. • State New Hires Registry
• Signed Follow-up Survey Response from Program
Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and
Earnings Statements (minimum of two per TEGL 26-16)
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV • Income Tax Records, W-2 Form, or Other Records from the
State Department of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• A Signed Letter from an Employer on Company Letterhead
(attesting to an individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed
and Attested to by Program Participants
• Cross-Match with Partner Program Administrative
Databases (such as TANF, SNAP or other public assistance
programs)
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
1608 Employment Related to Record 1 if the participant received training services and obtained employment One of the following:
Training directed related to the training services received. • UI Wage Records
(2nd Quarter After Exit) Record 0 if the participant received training services and did not obtain • Supplemental data sources defined by TEGL 26-16 follow
(WIOA) employment directly related to the training services received. up services
Leave blank if the data is not available. • Surveys
• Record sharing and/or automated record matching with
RDEV RDEV RDEV RDEV RDEV RDEV other employment and administrative databases,
• Other out of state federal wage record systems,
• Case notes
1610 Occupational Code Record the 8-digit occupational code that best describes the participant's One of the following:
(if available) employment using the O*Net Version 4.0 (or later versions) classification • UI Wage Records
system. This information can be based on any job held after exit from the • Supplemental data sources defined by TEGL 26-16 follow
program. up services
Leave blank if occupational code is not available or not known, or the data • Surveys
element does not apply. • Record sharing and/or automated record matching with
RDEV RDEV RDEV RDEV RDEV other employment and administrative databases,
Additional Notes: This information can be based on any job held after exit and • Other out of state federal wage record systems,
only applies to adults, dislocated workers and youth who entered employment in • Case notes
the quarter after the exit quarter. If all 8 digits of the occupational skills code
are not collected, record as many digits as are available. If the individual had
multiple jobs, use the occupational code for the most recent job held.
1611 Entered Non-Traditional Record 1 if the participant's employment is in an occupation or field of work for One of the following:
Employment which individuals of the participant's gender comprise less than 25% of the • UI Wage Records
individuals employed in such occupation or field of work. Non-traditional • Supplemental data sources defined by TEGL 26-16 follow
employment can be based on either local or national data, and both males and up services
females can be in non-traditional employment. This information can be based • Surveys
on any job held after exit and only applies to adults, dislocated workers and RDEV RDEV RDEV • Record sharing and/or automated record matching with
youth who entered employment in the second quarter after the exit quarter. other employment and administrative databases,
Record 0 if the participant does not meet the condition described above. • Other out of state federal wage record systems,
Record 9 if not known. • Case notes
1612 Occupational Code of Record the 8-digit occupational code that best describes the participant's One of the following:
Employment 2nd Quarter employment using the O*Net Version 4 0 (or later versions) classification • UI Wage Records
After Exit Quarter system. • Supplemental data sources defined by TEGL 26-16 follow
(If available) up services
• Surveys
RDEV RDEV RDEV RDEV • Record sharing and/or automated record matching with
other employment and administrative databases,
• Other out of state federal wage record systems,
• Case notes
1613 Occupational Code of Record the 8-digit occupational code that best describes the participant's One of the following:
Employment 4th Quarter employment using the O*Net Version 4 0 (or later versions) classification • UI Wage Records
After Exit Quarter system. • Supplemental data sources defined by TEGL 26-16 follow
(If available) up services
• Surveys
• Record sharing and/or automated record matching with
RDEV RDEV RDEV RDEV other employment and administrative databases,
• Other out of state federal wage record systems,
• Case notes
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
1614 Industry Code of Record the 4 to 6-digit industry code that best describes the participant's One of the following:
Employment 1st Quarter employment using the North American Industrial Classification System • UI Wage Records
After Exit Quarter (NAICS). If more than one NAICS is reported, then the NAICS associated with • Supplemental data sources defined by TEGL 26-16 follow
the highest gross wage should be reported. up services
Enter 999999 if 'Wages 1st Quarter After the Exit Quarter exist and NAICS • Surveys
Code is not known. • Record sharing and/or automated record matching with
Leave blank if this data element does not apply to the person or wages are not other employment and administrative databases,
RDEV RDEV RDEV RDEV RDEV
yet available. • Other out of state federal wage record systems,
• Case notes
1615 Industry Code of Record the 4 to 6-digit industry code that best describes the participant's One of the following:
Employment 2nd Quarter employment using the North American Industrial Classification System • UI Wage Records
After Exit Quarter (NAICS). If more than one NAICS is reported, then the NAICS associated with • Supplemental data sources defined by TEGL 26-16 follow
the highest gross wage should be reported. up services
Enter 999999 if 'Wages 2nd Quarter After the Exit Quarter exist and NAICS • Surveys
Code is not known. RDEV RDEV RDEV RDEV RDEV • Record sharing and/or automated record matching with
Leave blank if this data element does not apply to the person or wages are not other employment and administrative databases,
yet available. • Other out of state federal wage record systems,
• Case notes
1616 Industry Code of Record the 4 to 6-digit industry code that best describes the participant's One of the following:
Employment 3rd Quarter employment using the North American Industrial Classification System • UI Wage Records
After Exit Quarter (NAICS). If more than one NAICS is reported, then the NAICS associated with • Supplemental data sources defined by TEGL 26-16 follow
the highest gross wage should be reported. up services
Enter 999999 if 'Wages 3rd Quarter After the Exit Quarter exist and NAICS • Surveys
Code is not known. • Record sharing and/or automated record matching with
Leave blank if this data element does not apply to the person or wages are not RDEV RDEV RDEV RDEV RDEV other employment and administrative databases,
yet available • Other out of state federal wage record systems,
• Case notes
1617 Industry Code of Record the 4 to 6-digit industry code that best describes the participant's One of the following:
Employment 4th Quarter employment using the North American Industrial Classification System • UI Wage Records
After Exit Quarter (NAICS). If more than one NAICS is reported, then the NAICS associated with • Supplemental data sources defined by TEGL 26-16 follow
the highest gross wage should be reported. up services
Enter 999999 if 'Wages 4th Quarter After the Exit Quarter exist and NAICS RDEV RDEV RDEV RDEV RDEV • Surveys
Code is not known. • Record sharing and/or automated record matching with
Leave blank if this data element does not apply to the person or wages are not other employment and administrative databases,
yet available. • Other out of state federal wage record systems,
• Case notes
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
1618 Retention with the same Record 1 if the participant’s employer in the second quarter also matches the One of the following (consistent with TEGL 26-16): For DINAP grant recipients- ETA performs UI wage data match on behalf
employer in the 2nd employer in the fourth quarter. • Cross-Match with State and Out-of-State UI Quarterly of grant recipients
Quarter and the 4th Record 0 if the participant is not employed in the second or fourth quarters after Wage Records (intrastate and interstate)
Quarter exit, or the employer in the second quarter does not match the employer in the • Federal Government Employment Records (such as military For H-1B grant recipients- ETA performs UI wage data match on behalf of
(WIOA) fourth quarter employment, Department of Defense, Office of Personnel grant recipients
Management, and US Postal Service)
• Cross-Match with Federal Administrative Wage Record
Databases (such as the National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program
Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and
Earnings Statements (minimum of two per TEGL 26-16)
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV • Income Tax Records, W-2 Form, or Other Records from the
State Department of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• A Signed Letter from an Employer on Company Letterhead
(attesting to an individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed
and Attested to by Program Participants
• Cross-Match with Partner Program Administrative
Databases (such as TANF, SNAP or other public assistance
programs)
SECTION D.02 - WAGE RECORD DATA
1700 Wages 3rd Quarter Prior Record total earnings from wage records for the third quarter prior to the quarter One of the following (consistent with TEGL 26-16):
to Participation Quarter of participation. • Cross-Match with State and Out-of-State UI Quarterly
Leave blank if data element does not apply to the participant. Wage Records (intrastate and interstate)
• Federal Government Employment Records (such as military
employment, Department of Defense, Office of Personnel
Management, and US Postal Service)
• Cross-Match with Federal Administrative Wage Record
Databases (such as the National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program
Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and
Earnings Statements (minimum of two per TEGL 26-16)
RDEV RDEV RDEV RDEV RDEV • Income Tax Records, W-2 Form, or Other Records from the
State Department of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• A Signed Letter from an Employer on Company Letterhead
(attesting to an individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed
and Attested to by Program Participants
• Cross-Match with Partner Program Administrative
Databases (such as TANF, SNAP or other public assistance
programs)
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
1701 Wages 2nd Quarter Prior Record total earnings from wage records for the second quarter prior to the One of the following (consistent with TEGL 26-16):
to Participation Quarter quarter of participation. • Cross-Match with State and Out-of-State UI Quarterly
Leave blank if data element does not apply to the participant. Wage Records (intrastate and interstate)
• Federal Government Employment Records (such as military
employment, Department of Defense, Office of Personnel
Management, and US Postal Service)
• Cross-Match with Federal Administrative Wage Record
Databases (such as the National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program
Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and
Earnings Statements (minimum of two per TEGL 26-16)
RDEV RDEV RDEV RDEV RDEV • Income Tax Records, W-2 Form, or Other Records from the
State Department of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• A Signed Letter from an Employer on Company Letterhead
(attesting to an individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed
and Attested to by Program Participants
• Cross-Match with Partner Program Administrative
Databases (such as TANF, SNAP or other public assistance
programs)
1702 Wages 1st Quarter Prior Record total earnings from wage records for the first quarter prior to the quarter One of the following (consistent with TEGL 26-16):
to Participation Quarter of participation. • Cross-Match with State and Out-of-State UI Quarterly
Leave blank if data element does not apply to the participant. Wage Records (intrastate and interstate)
• Federal Government Employment Records (such as military
employment, Department of Defense, Office of Personnel
Management, and US Postal Service)
• Cross-Match with Federal Administrative Wage Record
Databases (such as the National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program
Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and
Earnings Statements (minimum of two per TEGL 26-16)
RDEV RDEV RDEV RDEV RDEV RDEV • Income Tax Records, W-2 Form, or Other Records from the
State Department of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• A Signed Letter from an Employer on Company Letterhead
(attesting to an individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed
and Attested to by Program Participants
• Cross-Match with Partner Program Administrative
Databases (such as TANF, SNAP or other public assistance
programs)
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
1703 Wages 1st Quarter After Record total earnings for the first quarter after the quarter of exit. One of the following (consistent with TEGL 26-16): For DINAP grant recipients- ETA performs UI wage data match on behalf
Exit Quarter Record 999999.99 if data is are not yet available for this item. • Cross-Match with State and Out-of-State UI Quarterly of grant recipients
(WIOA) Leave blank if data element does not apply to the participant. Wage Records (intrastate and interstate)
• Federal Government Employment Records (such as military
employment, Department of Defense, Office of Personnel
Management, and US Postal Service)
• Cross-Match with Federal Administrative Wage Record
Databases (such as the National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program
Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and
Earnings Statements (minimum of two per TEGL 26-16)
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV • Income Tax Records, W-2 Form, or Other Records from the
State Department of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• A Signed Letter from an Employer on Company Letterhead
(attesting to an individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed
and Attested to by Program Participants
• Cross-Match with Partner Program Administrative
Databases (such as TANF, SNAP or other public assistance
programs)
1704 Wages 2nd Quarter After Record total earnings for the second quarter after the quarter of exit. One of the following: For DINAP grant recipients- ETA performs UI wage data match on behalf
Exit Quarter Record 999999.99 if data is not yet available for this item. • UI wage data match/administrative wage match such as the of grant recipients
(WIOA) Leave blank if data element does not apply to the participant. National Directory of New Hires
• Follow-up survey from program participants
• Pay check stubs, tax records, W2 form
• Quarterly tax payment forms, such as a IRS form 941
• Document from employer on company letterhead attesting
to an individual’s employment status and earnings
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV • Self-employment worksheets signed and attested to by
program participants
• Detailed case notes verified by employer and signed by the
counselor
1705 Wages 3rd Quarter After Record total earnings for the third quarter after the quarter of exit. One of the following (consistent with TEGL 26-16): For DINAP grant recipients- ETA performs UI wage data match on behalf
Exit Quarter Record 999999.99 if data is not yet available for this item. • Cross-Match with State and Out-of-State UI Quarterly of grant recipients
(WIOA) Leave blank if data element does not apply to the participant Wage Records (intrastate and interstate)
• Federal Government Employment Records (such as military
employment, Department of Defense, Office of Personnel
Management, and US Postal Service)
• Cross-Match with Federal Administrative Wage Record
Databases (such as the National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program
Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV
Earnings Statements (minimum of two per TEGL 26-16)
• Income Tax Records, W-2 Form, or Other Records from the
State Department of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• A Signed Letter from an Employer on Company Letterhead
(attesting to an individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed
and Attested to by Program Participants
• Cross-Match with Partner Program Administrative
Databases (such as TANF, SNAP or other public assistance
programs)
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
1706 Wages 4th Quarter After Record total earnings for the fourth quarter after the quarter of exit. One of the following (consistent with TEGL 26-16): For DINAP grant recipients- ETA performs UI wage data match on behalf
Exit Quarter Record 999999.99 if data is not yet available for this item. • Cross-Match with State and Out-of-State UI Quarterly of grant recipients
(WIOA) Leave blank if data element does not apply to the participant. Wage Records (intrastate and interstate)
• Federal Government Employment Records (such as military For H-1B grant recipients- ETA performs UI wage data match on behalf of
employment, Department of Defense, Office of Personnel grant recipients for "WIOA Median Earnings" primary indicator of
Management, and US Postal Service) performance measure.
• Cross-Match with Federal Administrative Wage Record
Databases (such as the National Directory of New Hires)
• State New Hires Registry
• Signed Follow-up Survey Response from Program
Participants
• Copy of Pay Check Stubs, Payroll Slip, or Leave and
Earnings Statements (minimum of two per TEGL 26-16)
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV • Income Tax Records, W-2 Form, or Other Records from the
State Department of Revenue or Taxation
• Railroad Retirement System
• Quarterly Tax Payment Forms (such as IRS Form 941)
• A Signed Letter from an Employer on Company Letterhead
(attesting to an individual’s employment status and earnings)
• Self-Employment or Sales Commission Worksheets Signed
and Attested to by Program Participants
• Cross-Match with Partner Program Administrative
Databases (such as TANF, SNAP or other public assistance
programs)
SECTION D.03 - EDUCATION AND CREDENTIAL DATA
1800 Type of Recognized Use the appropriate code to record the type of recognized diploma, degree, or a One of the following:
Credential credential consisting of an industry-recognized certificate or certification, a • Data match
(WIOA) certificate of completion of a Registered Apprenticeship, a license recognized by • Copy of credential
the State involved or Federal Government, or an associate or baccalaureate • Copy of school record
degree attained by the participant who received education or training services. • Follow-up survey from program participants
Record 0 if the participant received education or training services, but did not • Case notes documenting information obtained from
attain a recognized diploma, degree, license or certificate. DEV education or training provider
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV R
Leave blank if data element does not apply to the participant.
NOTE: Diplomas, degrees, licenses or certificates must be attained either during
participation or within one year of exit. This data element applies to both the
Credential Rate indicator and the Measurable Skills Gain indicator for all
programs.
1801 Date Attained Recognized Record the date on which the participant attained a recognized credential. One of the following:
Credential • Data match
(WIOA) Leave blank if the participant did not attain a degree or certificate. • Copy of credential
• Copy of school record
• Follow-up survey from program participants
• Case notes documenting information obtained from
education or training provider
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV
**For RSA-911 purposes, documentation is required for
credentials earned after program participation begins.
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
1802 Type of Recognized Use the appropriate code to record the type of recognized diploma, degree, or a One of the following:
Credential #2 credential consisting of an industry-recognized certificate or certification, a • Cross-Match with Postsecondary Education Database
(WIOA) certificate of completion of a Registered Apprenticeship, a license recognized by • Copy of Diploma, Credential or Degree Awarded by
the State involved or Federal Government, or an associate or baccalaureate Education Institution
degree attained by the participant who received education or training services. • Applicable Records from Education Institution (GED
Record 0 if the participant received education or training services, but did not certificate, diploma, transcripts, report card, or school
attain a recognized diploma, degree, license or certificate. documentation)
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV
Leave blank if data element does not apply to the participant. • Signed Follow-up Survey Response from Program
Participant
NOTE: Diplomas, degrees, licenses or certificates must be attained either during • Signed File Documentation with Information Obtained from
participation or within one year of exit. This data element applies to both the Education or Training Provider
Credential Rate indicator and the Measurable Skills Gain indicator for all DOL
programs.
1803 Date Attained Recognized Record the date on which the participant attained a second recognized One of the following:
Credential #2 credential. • Cross-Match with Postsecondary Education Database
(WIOA) • Copy of Diploma, Credential or Degree Awarded by
Leave blank if the participant did not attain a second recognized credential, or if Education Institution
this data element does not apply. • Applicable Records from Education Institution (GED
certificate, diploma, transcripts, report card, or school
documentation)
DEV • Signed Follow-up Survey Response from Program
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV R
Participant
• Signed File Documentation with Information Obtained from
Education or Training Provider
1804 Type of Recognized Use the appropriate code to record the type of recognized diploma, degree, or a One of the following:
Credential #3 credential consisting of an industry-recognized certificate or certification, a • Cross-Match with Postsecondary Education Database
(WIOA) certificate of completion of a Registered Apprenticeship, a license recognized by • Copy of Diploma, Credential or Degree Awarded by
the State involved or Federal Government, or an associate or baccalaureate Education Institution
degree attained by the participant who received education or training services. • Applicable Records from Education Institution (GED
Record 0 if the participant received education or training services, but did not certificate, diploma, transcripts, report card, or school
attain a recognized diploma, degree, license or certificate. documentation)
Leave blank if data element does not apply to the participant. • Signed Follow-up Survey Response from Program
Participant
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV
NOTE: Diplomas, degrees, licenses or certificates must be attained either during • Signed File Documentation with Information Obtained from
participation or within one year of exit. This data element applies to both the Education or Training Provider
Credential Rate indicator and the Measurable Skills Gain indicator for all DOL
programs.
1805 Date Attained Recognized Record the date on which the participant attained a third recognized credential. One of the following:
Credential #3 • Cross-Match with Postsecondary Education Database
(WIOA) Leave blank if the participant did not attain a third recognized credential, or if • Copy of Diploma, Credential or Degree Awarded by
this data element does not apply. Education Institution
• Applicable Records from Education Institution (GED
certificate, diploma, transcripts, report card, or school
documentation)
DEV • Signed Follow-up Survey Response from Program
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV R
Participant
• Signed File Documentation with Information Obtained from
Education or Training Provider
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
1806 Date of Most Recent Record the most recent date the participant who received instruction below the One of the following:
Measurable Skill Gains: postsecondary education level achieved at least one EFL. EFL gain may be • Pre- and post-test results measuring EFL gain
Educational Functioning documented in one of three ways: 1) by comparing a participant’s initial EFL • Adult High School transcript showing EFL gain through the
Level (EFL) as measured by a pre-test with the participant’s EFL as measured by a awarding of credits or Carnegie units
(WIOA) participant’s post-test; or 2) for States that offer secondary school programs that • Postsecondary education or training enrollment determined
lead to a secondary school diploma or its recognized equivalent, an EFL gain DEV through data match, survey documentation, or program notes
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV R
may be measured through the awarding of credits or Carnegie units: or 3) States
may report an EFL gain for participants who exit the program and enroll in
postsecondary education or training during the program year.
Leave blank if this data element does not apply to the participant.
1807 Date of Most Recent Record the most recent date of the participant’s transcript or report card for One of the following:
Measurable Skill Gains: postsecondary education who complete a minimum of 12 hours per semester, or • Transcript
Postsecondary for part time students a total of at least 12 credit hours over the course of two • Report Card
Transcript/Report Card completed semesters during the same 12 month period, that shows a participant RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV
(WIOA) is meeting the State unit's academic standards.
Leave blank if this data element does not apply to the participant.
1808 Date of Most Recent Record the most recent date of the participant’s transcript or report card for One of the following:
Measurable Skill Gains: secondary education for one semester showing that the participant is meeting the • Transcript
Secondary State unit’s academic standards. RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV • Report Card
Transcript/Report Card
(WIOA) Leave blank if this data element does not apply to the participant.
1809 Date of Most Recent Record the most recent date that the participant had a satisfactory or better One of the following:
Measurable Skill Gains: progress report towards established milestones from an employer/training • Documentation of a skill gained through OJT or Registered
Training Milestone provider who is providing training (e.g., completion of on-the-job training Apprenticeship
(WIOA) (OJT), completion of one year of a registered apprenticeship program, etc.). • Contract and/or evaluation from employer or training
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV R DEV
provider documenting a skill gain
Leave blank if this data element does not apply to the participant. • Progress report from employer documenting a skill gain
1810 Date of Most Recent Record the most recent date the participant successfully completed an exam that One of the following:
Measurable Skill Gains: is required for a particular occupation, or progress in attaining technical or • Results of knowledge-based exam or certification of
Skills Progression occupational skills as evidenced by trade-related benchmarks such as knowledge- completion
(WIOA) based exams. • Documentation demonstrating progress in attaining
technical or occupational skills through an exam or
Leave blank if this data element does not apply to the participant. benchmark attainment
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV R DEV
• Documentation from training provider or employer
• Copy of a credential that is required for a particular
occupation and only is earned after the passage of an exam
1811 Date Enrolled During Record the date the participant was enrolled during program participation in an One of the following:
Program Participation in education or training program that leads to a recognized postsecondary • Copy of enrollment record
an Education or Training credential, including a secondary education program, or training program that • File documentation with notes from program staff
Program Leading to a leads to employment as defined by the core program in which the participant • School records
Recognized Postsecondary participates. States may use this coding value if the participant was either • Transcript or report card
Credential or Employment already enrolled in education or training at the time of program entry or became • Data match with postsecondary data system
(WIOA) enrolled in education or training at any point while participating in the program.
If the participant was enrolled in postsecondary education at program entry, the
date in this field should be the date of Program Entry. This includes, but is not
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV
limited to, participation in Job Corps or YouthBuild or Adult Education or
secondary education programs.
Leave blank if the data element does not apply to the participant.
NOTE: This data element applies to the Measurable Skill Gains Indicator, and
specifically will be utilized to calculate the denominator. It encompasses all
education and training program enrollment.
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
1812 School Status at Exit Record 1 if the participant has not received a secondary school diploma or its One of the following: For REO grant recipients:
recognized equivalent and is attending any secondary school (including • Cross-Match with Secondary or Postsecondary Education • File documentation with notes from program staff.
elementary, intermediate, junior high school, whether full or part-time), or is Database
between school terms and intends to return to school. • Copy of Diploma, Credential or Degree Awarded by
Record 2 if the participant has not received a secondary school diploma or its Education Institution
recognized equivalent and is attending an alternative secondary school or an • Applicable Records from Education Institution (GED
alternative course of study approved by the local educational agency whether certificate, transcripts, report card, enrollment record or other
full or part-time. school documentation)
Record 3 if the participant has received a secondary school diploma or its • Signed Follow-up Survey Response from Program
recognized equivalent and is attending a postsecondary school or program Participant
(whether full or part-time), or is between school terms and intends to return to • Signed File Documentation with Information Obtained from
school. Education or Training Provider
Record 4 if the participant is no longer attending any school and has not
received a secondary school diploma or its recognized equivalent. RDEV
Record 5 if the participant is not attending any school and has either graduated
from secondary school or holds an equivalency.
Record 6 if the participant is within the age of compulsory school attendance,
but has not attended school for at least the most recent complete school year
calendar quarter and has not received a secondary school diploma or its
recognized equivalent.
Leave blank if data element does not apply to the participant.
1813 Date Completed, During Record the date the participant complete, during program participation, an One of the following:
Program Participation, an education or training program that leads to a recognized postsecondary • Cross-Match with Secondary or Postsecondary Education
Education or Training credential, including a secondary education program, or training program that Database
Program Leading to a leads to employment as defined by the core program in which the participant • Copy of Diploma, Credential or Degree Awarded by
Recognized Postsecondary participates. States may use this coding value if the participant was either Education Institution
Credential or Employment already enrolled in education or training at the time of program entry or became • Applicable Records from Education Institution (GED
(WIOA) enrolled in education or training at any point while participating in the program. certificate, diploma, transcripts, report card, or school
If the participant was enrolled in postsecondary education at program entry, the documentation)
date in this field should be after the date of Program Entry. This includes, but is • Signed Follow-up Survey Response from Program
not limited to, participation in Job Corps, Youthbuild, a Registered RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV Participant
Apprenticeship program, Adult Education or secondary education programs. • Signed File Documentation with Information Obtained from
Education or Training Provider
Leave blank if the data element does not apply to the participant.
NOTE: This data element applies to the Measurable Skill Gains Indicator, and
specifically will be utilized to calculate the denominator. It encompasses all
education and training program enrollment.
SECTION D.04 - ADDITIONAL OUTCOME DATA
1900 Youth 2nd Quarter Record 1 if the participant is enrolled in occupational skills training (including One of the following:
Placement advanced training). • Cross-match with other agencies
(Title I) Record 2 if the participant is enrolled in postsecondary education. • Copy of registration record
(WIOA) Record 3 if the participant is enrolled in secondary education. • File documentation with notes from program staff
Record 0 if the participant was not placed in any of the above conditions. RDEV RDEV RDEV RDEV • School records
• Transcript or report card
• Vendor/training provider training documentation
1901 Youth 4th Quarter Record 1 if the participant is enrolled in occupational skills training (including One of the following:
Placement advanced training). • Cross-match with other agencies
(Title I) Record 2 if the participant is enrolled in postsecondary education. • Copy of registration record
(WIOA) Record 3 if the participant is enrolled in secondary education. • File documentation with notes from program staff
Record 0 if the participant was not placed in any of the above conditions. RDEV RDEV RDEV RDEV • School records
• Transcript or report card
• Vendor/training provider training documentation
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
1902 Category of Assessment Record 1 if the participant was assessed using approved tests for Adult Basic One of the following:
#1 Education (ABE) • Copy of Assessment Test Results
Record 2 if the participant was assessed using approved tests for English-As-A- • Vendor Receipt for Testing
Second Language (ESL)
Record 3 if the participant was assessed using approved tests for both ABE and
ESL.
RDEV RDEV RDEV RDEV RDEV RDEV RDEV
Record 0 if the participant was not assessed.
Leave blank if this data element does not apply to the participant.
SECTION E - NEW DATA ELEMENTS (Data Elements are Specific to Each Program, As Listed)
SECTION E.01 - DISLOCATED WORKER GRANTS
2001 Date of Completion of Record the date the participant received their last service in the DWG program. One of the following:
DWG Services • Cross-match between Electronic Records and Attendance
Sheets or Records
RDEV • Vendor Training Records with Follow-up Cross-Match to
Electronic Records
• Case Notes with Follow-up Cross-Match to Electronic
Records
2002 Employed at Completion Record 1 if the participant is employed at completion of participation in services One of the following:
of DWG Services under a Dislocated Worker Grant (DWG). Employment is counted the quarter • UI wage data match/administrative wage match, such as the
in which the participant stops receiving services funded through a DWG National Directory of New Hires
project. • Follow-up survey from program participants
Record 0 if the participant does not meet the condition described above. • Pay check stubs, tax records, W2 form
• Quarterly tax payment forms, such as a IRS form 941
• Document from employer on company letterhead attesting
to an individual’s employment status and earnings
RDEV • Self-employment worksheets signed and attested to by
program participants
• Detailed case notes verified by employer and signed by the
counselor
2004 Received Services through Record 1 if the participant received disaster relief employment only under a One of the following:
a Disaster Recovery Disaster Recovery DWG, and received no other services under a Disaster • UI wage data match/administrative wage match, such as the
Dislocated Worker Grant Recovery DWG. National Directory of New Hires
• Follow-up survey from program participants
Record 2 if the participant received disaster relief employment and received • Pay check stubs, tax records, W2 form
Employment and Training services (Career and Training services) under a • Quarterly tax payment forms, such as a IRS form 941
Disaster Recovery DWG. • Document from employer on company letterhead attesting
to an individual’s employment status and earnings
Record 3 if the participant received Employment and Training services (Career RDEV • Self-employment worksheets signed and attested to by
and Training services) only under a Disaster DWG, and did not receive disaster program participants
relief employment under a Disaster Recovery DWG. • Detailed case notes verified by employer and signed by the
counselor
Record 0 if the participant did not receive services under a Disaster Recovery • Electronic Records
DWG.
SECTION E.02 - H1B
2101 Underemployed Worker Record 1 if a person is not currently connected to a full-time job commensurate One of the following:
with the individual’s level of education, skills, or wage and/or salary earned • Self-attestation
previously, or who have obtained only episodic, short-term, or part-time • Current Pay check stubs, tax records, W2 form
employment • Prior Pay check stubs, tax records, W2 form
• Copy of Diploma, Credential or Degree Awarded by
Record 0 if the participant does not meet any of the conditions described above. RDEV Education Institution
• Case notes
Leave blank if information is not available.
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
2102 Previous Quarter Received Record 1 if the participant received Case Management Services in the previous One of the following:
Case Management Service quarter. • Activity sheets
Record 0 if the participant did not receive Case Management Services in the • Sign-in sheets
previous quarter. • Attendance record
RDEV • Vendor contract
• Electronic Records, case notes
• WIOA status forms noting receipt of service and type of
service received
2103 Most Recent Date Record the most recent date on which the participant received assessment One of the following:
Received Assessment services funded by the program. • Activity sheets
Services Leave blank if the participant did not receive Assessment Services. • Sign-in sheets
• Attendance record
RDEV • Vendor contract
• Electronic Records, case notes
• WIOA status forms noting receipt of service and type of
service received
2104 Previous Quarter Received Record 1 if the participant received Assessment Services in the previous One of the following:
Assessment Services quarter. • Activity sheets
Record 0 if the participant did not receive Assessment Services in the previous • Sign-in sheets
quarter. • Attendance record
RDEV • Vendor contract
• Electronic Records, case notes
• WIOA status forms noting receipt of service and type of
service received
2105 Previous Quarter Received Record 1 if the participant received Supportive Services in the previous quarter. One of the following:
Supportive Services Record 0 if the participant did not receive Supportive Services in the previous • Activity sheets
quarter. • Sign-in sheets
• Attendance record
RDEV • Vendor contract
• Electronic Records, case notes
• WIOA status forms noting receipt of service and type of
service received
2106 Most Recent Date Record the most recent date on which the participant received specialized One of the following:
Received Specialized participant services which include, but are not limited to, financial counseling, • Activity sheets
Participant Services behavioral health counseling, mentoring, assistance with re-location, job • Sign-in sheets
coaching, networking, and job search assistance. • Attendance record
Leave blank if the participant did not receive Specialized Participant Services. RDEV • Vendor contract
• Electronic Records, case notes
• WIOA status forms noting receipt of service and type of
service received
2107 Previous Quarter Received Record 1 if the participant received Specialized Services in the previous quarter. One of the following:
Specialized Services Record 0 if the participant did not receive Specialized Services in the previous • Activity sheets
quarter. • Sign-in sheets
• Attendance record
RDEV • Vendor contract
• Electronic Records, case notes
• WIOA status forms noting receipt of service and type of
service received
2108 Previous Quarter Record 1 if the participant participated in Work Experience in the previous One of the following:
Participated in Work quarter. R DEV • Electronic Records
Experience Record 0 if the participant did not participate in Work Experience in the • Case notes
2109 Primary Type of Training Use the appropriate code to indicate the primary type of training being provided One of the following:
Service for Training to the participant. • Copy of enrollment record
Activity #1 Leave blank if the participant did not enroll in training for Primary Type of • File documentation with notes from program staff
Training Service for Training Activity #1. • Cross-match between dates of service and vendor training
RDEV
information
• Vendor training documentation
• Electronic Records
• Individual Training Account
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
2110 Secondary Type of Use the appropriate code to indicate the secondary type of training being One of the following:
Training Service for provided to the participant, if applicable. • Copy of enrollment record
Training Activity #1 Leave blank if the participant is not enrolled in a Secondary Type of Training • File documentation with notes from program staff
Service for Training Activity #1. • Cross-match between dates of service and vendor training
information
• Vendor training documentation
• Electronic Records
RDEV • Individual Training Account
• Attendance records
2111 Tertiary Type of Training Use the appropriate code to indicate the tertiary type of training being provided One of the following:
Service for Training to the participant, if applicable. • Copy of enrollment record
Activity #1 • File documentation with notes from program staff
Leave blank if the participant is not enrolled in a Tertiary Type of Training • Cross-match between dates of service and vendor training
Service for Training Activity #1. information
• Vendor training documentation
• Electronic Records
RDEV • Individual Training Account
• Attendance records
2112 Primary Type of Training Use the appropriate code to indicate the primary type of training being provided One of the following:
Service for Training to the participant during their second training service. • Copy of enrollment record
Activity #2 • File documentation with notes from program staff
Leave blank if the participant is not enrolled in a Primary Type of Training • Cross-match between dates of service and vendor training
Service for Training Activity #2. information
RDEV • Vendor training documentation
• Electronic Records
• Individual Training Account
• Attendance records
2113 Secondary Type of Use the appropriate code to indicate the secondary type of training being One of the following:
Training Service for provided to the participant during their second training service, if applicable. • Copy of enrollment record
Training Activity #2 Leave blank if the participant is not enrolled in a Secondary Type of • File documentation with notes from program staff
Education/Job Training Activity #2. • Cross-match between dates of service and vendor training
information
RDEV • Vendor training documentation
• Electronic Records
• Individual Training Account
• Attendance records
2114 Tertiary Type of Training Use the appropriate code to indicate the tertiary type of training being provided One of the following:
Service for Training to the participant during their second training service, if applicable. • Copy of enrollment record
Activity #2 Record 0 if the above condition does not apply to the participant. • File documentation with notes from program staff
• Cross-match between dates of service and vendor training
information
RDEV • Vendor training documentation
• Electronic Records
• Individual Training Account
• Attendance records
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
2115 Primary Type of Training Use the appropriate code to indicate the primary type of training being provided One of the following:
Service for Training to the participant during their third training service. • Copy of enrollment record
Activity #3 Leave blank if the participant is not enrolled in a Primary Type of Training • File documentation with notes from program staff
Service for Training Activity #3. • Cross-match between dates of service and vendor training
information
RDEV • Vendor training documentation
• Electronic Records
• Individual Training Account
• Attendance records
2116 Secondary Type of Use the appropriate code to indicate the secondary type of training being One of the following:
Training Service for provided to the participant during their third training service, if applicable. • Copy of enrollment record
Training Activity #3 Leave blank if the participant is not enrolled in a Secondary Type of Training • File documentation with notes from program staff
Service for Training Activity #3. • Cross-match between dates of service and vendor training
information
RDEV • Vendor training documentation
• Electronic Records
• Individual Training Account
• Attendance records
2117 Tertiary Type of Training Use the appropriate code to indicate the tertiary type of training being provided One of the following:
Service for Training to the participant during their third training service, if applicable. • Copy of enrollment record
Activity #3 Leave blank if the participant is not enrolled in a Tertiary Type of Training • File documentation with notes from program staff
Service for Training Activity #3. • Cross-match between dates of service and vendor training
information
• Vendor training documentation
RDEV
• Electronic Records
• Individual Training Account
• Attendance records
2118 Date Entered Employment Record the date of employment (when the participant first began a job). One of the following:
(Discretionary Grants) • UI wage data match
This data element captures employment outcomes for unemployed participants • Follow-up survey from program participants
that found employment, and underemployed participants that entered a new • Pay check stubs, tax records, W2 form
position of employment. • Wage record match
• Quarterly tax payment forms, such as an IRS form 941
Leave blank if the participant has not received a job. • Document from employer on company letterhead attesting
RDEV to an individual’s employment status
and earnings
• Self-employment worksheets signed and attested to by
program participants
• Detailed case notes verified by employer and signed by the
counselor
2119 Incumbent Workers Record 1 if the participant was employed at the start of participation (incumbent One of the following:
Retained Current Position worker) and retained their current position in the first quarter after program • UI wage data match
completion. • Follow-up survey from program participants
Record 0 if the participant was employed at the start of participation (incumbent • Pay check stubs, tax records, W2 form
worker) and did not retain their current position in the first quarter after program • Wage record match
completion. • Quarterly tax payment forms, such as an IRS form 941
Record 9 if information on the participant's employment status in the first RDEV • Document from employer on company letterhead attesting
quarter after program completion is not yet available. to an individual’s employment status
Leave blank if the participant has not completed the training program or is not and earnings
an incumbent worker. • Self-employment worksheets signed and attested to by
program participants
• Detailed case notes verified by employer and signed by the
counselor
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
2120 Incumbent Workers Record 1 if the participant was employed at the start of participation (incumbent One of the following:
Advanced into a New worker) and advanced into a new position requiring a higher skill level either • UI wage data match
Position with Current or with their current employer or a new employer, as a result of grant funded • Follow-up survey from program participants
New Employer in the 1st activities in the first quarter after training program completion. • Pay check stubs, tax records, W2 form
Quarter after Completion Record 0 if the participant was employed at the start of program participation • Wage record match
(incumbent worker) and did not advance into a new position as a result of the • Quarterly tax payment forms, such as an IRS form 941
grant-funded activities, in the first quarter after training program completion. • Document from employer on company letterhead attesting
Record 9 if information on the participant's employment status in the first to an individual’s employment status
RDEV
quarter after training program completion is not yet available. and earnings
Leave blank if the participant has not completed the training program or is not • Self-employment worksheets signed and attested to by
an incumbent worker. program participants
• Detailed case notes verified by employer and signed by the
counselor
2121 Incumbent Workers Record 1 if the participant was employed at the start of participation (incumbent One of the following:
Retained Current Position worker) and retained their current position in the second quarter after training • UI wage data match
in the 2nd Quarter after program completion. • Follow-up survey from program participants
Program Completion Record 0 if the participant was employed at the start of participation (incumbent • Pay check stubs, tax records, W2 form
worker) and did not retain their current position in the second quarter after • Wage record match
training program completion. • Quarterly tax payment forms, such as an IRS form 941
Record 9 if information on the participant's employment status in the second • Document from employer on company letterhead attesting
RDEV
quarter after training program completion is not yet available. to an individual’s employment status
and earnings
Leave blank if the participant has not completed the training program or is not • Self-employment worksheets signed and attested to by
an incumbent worker. program participants
• Detailed case notes verified by employer and signed by the
counselor
2122 Incumbent Workers Record 1 if the participant was employed at the start of participation (incumbent One of the following:
Advanced into a New worker) and advanced into a new position requiring a higher skill level either • UI wage data match
Position with Current with their current employer or a new employer, as a result of grant funded • Follow-up survey from program participants
Employer or New activities in the second quarter after training program completion. • Pay check stubs, tax records, W2 form
Employer in the 2nd Record 0 if the participant was employed at the start of program participation • Wage record match
Quarter after Training (incumbent worker) and did not advance into a new position as a result of the • Quarterly tax payment forms, such as an IRS form 941
Program Completion grant-funded activities, in the second quarter after training program completion. • Document from employer on company letterhead attesting
Record 9 if information on the participant's employment status in the second to an individual’s employment status
quarter after training program completion is not yet available. and earnings
RDEV
• Self-employment worksheets signed and attested to by
Leave blank if the participant has not completed the training program or is not program participants
an incumbent worker. • Detailed case notes verified by employer and signed by the
counselor
2123 Incumbent Workers Record 1 if the participant was employed at the start of participation (incumbent One of the following:
Retained Current Position worker) and retained their current position in the third quarter after training • UI wage data match
in the 3rd Quarter After program completion. • Follow-up survey from program participants
Program Completion Record 0 if the participant was employed at the start of participation (incumbent • Pay check stubs, tax records, W2 form
worker) and did not retain their current position in the third quarter after • Wage record match
training program completion. • Quarterly tax payment forms, such as an IRS form 941
Record 9 if information on the participant's employment status in the second • Document from employer on company letterhead attesting
quarter after training program completion is not yet available. RDEV to an individual’s employment status
and earnings
Leave blank if the participant has not completed the training program or is not • Self-employment worksheets signed and attested to by
an incumbent worker. program participants
• Detailed case notes verified by employer and signed by the
counselor
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
2124 Incumbent Workers Record 1 if the participant was employed at the start of participation (incumbent One of the following:
Advanced into a New worker) and advanced into a new position requiring a higher skill level either • UI wage data match
Position with Current or with their current employer or a new employer, as a result of grant funded • Follow-up survey from program participants
New Employer in the 3rd activities, in the third quarter after training program completion. • Pay check stubs, tax records, W2 form
Quarter after Training Record 0 if the participant was employed at the start of program participation • Wage record match
Program Completion (incumbent worker) and did not advance into a new position as a result of the • Quarterly tax payment forms, such as an IRS form 941
grant-funded activities, in the third quarter after training program completion. • Document from employer on company letterhead attesting
Record 9 if information on the participant's employment status in the third to an individual’s employment status
quarter after training program completion is not yet available. and earnings
RDEV
Leave blank if the participant has not completed the training program or is not • Self-employment worksheets signed and attested to by
an incumbent worker. program participants
• Detailed case notes verified by employer and signed by the
counselor
2126 Entered Training-Related Record 1 if after training program completion, the employment in which the One of the following:
Employment individual entered uses a substantial portion of the skills taught in the training • UI wage data match
received by the individual. This data element is training program completion • Follow-up survey from program participants
based. • Pay check stubs, tax records, W2 form
• Wage record match
Individuals that have not enrolled in and completed training should not be • Quarterly tax payment forms, such as an IRS form 941
reported in this data element. • Document from employer on company letterhead attesting
RDEV
to an individual’s employment status
Record 0 if the employment in which the individual entered does not use a and earnings
substantial portion of the skills taught in the training received by the individual. • Self-employment worksheets signed and attested to by
program participants
Record 9 if unknown. • Detailed case notes verified by employer and signed by the
counselor
Leave blank if the individual has not completed a training program and/or has
SECTION E.04 - INDIAN AND NATIVE AMERICAN PROGRAM (INA)
2302 Tribal Affiliation Record the participant’s tribal affiliation. • Certificate of Degree of Indian Blood (CDIB) card or letter
Leave blank if the tribal affiliation code is unknown. • Tribal Enrollment Card
• Letter or card from BIA showing census roll number
• Document from the Alaska Native Corporation which
RDEV verifies that the applicant is an Alaska Native
2303 Public Assistance
Record 1 if the participant receives general assistance (GA) from their state or Allowable documentation include:
Recipientlocal government; • Public Assistance Verification from applicable Social
Record 2 if the participant receives Temporary Assistance to Needy Families Service Agency
(TANF); • Written Confirmation from Social Services Agency
Record 3 if the participant receives Supplemental Security Income (SSI-SSA • Authorization/Documentation to Receive Food Stamps or
Title XVI). SNAP
Record 4 if the participant receives Social Security Disability Insurance (SSDI). RDEV • Letter or Email from Social Worker/Case Worker
Record 5 if the participant receives Food Stamps (Food Stamp Act of 1977). • Benefit Receipt Verification from applicable Social Service
Record 6 if the participant receives Foster Child Payments. Agency
Record 7 if the participant receives benefits from Tribal Work Experience • Self-Attestation
Programs (TWEP).
Record 8 if the participant receives benefits from the USDA Commodity
P
SECTION E.05 - REENTRY EMPLOYMENT OPPORTUNITIES (ADULT)
2400 In Work Release Program Record 1 if the participant was in a work-release program at the time When used to document eligibility, one of the following:
enrollment. • Direct Referral from Justice System or
Record 0 if the participant does not meet the condition described above. RDEV • Verification from Justice System
2413 Incarcerated at Program Record 1 if the participant, at program entry, was a criminal offender in a When used to document eligibility, one of the following:
Entry correctional institution at program entry. • Direct Referral from Justice System or
(WIOA) Record 0 if this data element does not apply to the participant. • Verification from Justice System
RDEV RDEV
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
2414 Date Released from Record the date the participant was released from a correctional institution. When used to document eligibility, one of the following:
Incarceration Leave blank if participant remains in a correctional institution at program exit. • Direct Referral from Justice System or
(WIOA) • Verification from Justice System
RDEV RDEV
2415 Date of Anticipated Record the date that the participant is anticipated to be released from a When used to document eligibility, one of the following:
DEV
Release From correctional institution. R • Direct Referral from Justice System or
Incarceration Leave blank if this data element does not apply to the participant. • Verification from Justice System
2416 Post-Release Status Record 1 if the participant's post-release status is parole. When used to document eligibility, one of the following:
Record 2 if the participant's post-release status is probation. • Direct Referral from Justice System or
Record 3 if the participant's post-release status is out on bail. • Verification from Justice System
Record 4 if the participant’s post-release status is without conditions
Leave blank if this data element does not apply to the participant. [ i.e., if the RDEV
person has yet to be released from incarceration, per 2415]
2422 Housing Status at Six Record the appropriate housing status for the participant at six months after • File documentation with notes from program staff
Months After Program program entry as indicated in code values 1 through 9.
Entry
RDEV
2423 Housing Status at Record the appropriate housing status for the participant at enrollment as • File documentation with notes from program staff
Enrollment indicated in code values 1 through 8.
RDEV
2424 Alcohol/Drug Abuse Six Record 1 if the participant abused alcohol and/or drugs at six months after • File documentation with notes from program staff
Months After Enrollment enrollment.
Record 0 if the above conditions do not apply to the participant. RDEV
2433 Re-arrested within 12 Record 1 if the participant was re-arrested within 12 months of release for a new • File documentation with notes from program staff
months of Release for a crime.
New Crime Record 0 if the participant does not meet the condition described above. RDEV
2434 Re-arrested for a previous Record 1 if the participant was re-arrested for a previous crime. • File documentation with notes from program staff
crime Record 0 if the above condition does not apply to the participant.
Record 9 if this information is not available. RDEV
2435 Re-incarcerated for a Record 1 if the participant was re-incarcerated for revocation of parole. • File documentation with notes from program staff
revocation of the parole or Record 2 if the participant was re-incarcerated for revocation of probation order
probation order for for violations of terms of sentence.
violations of terms of Record 3 if the participant was re-incarcerated for other violations of the terms
sentence and conditions of their sentence. RDEV
Record 0 if the above conditions do not apply to the participant.
2436 Not Re-arrested Record 1 if the participant was not re-arrested. • File documentation with notes from program staff
Record 0 if the above condition does not apply to the participant.
RDEV
2437 Date arrested for Record the date that the participant was arrested for a new or previous crime. • File documentation with notes from program staff
new/previous crime Leave blank if the above condition does not apply to the participant. RDEV
2438 Convicted for Record 1 if the participant was convicted of a new crime. • File documentation with notes from program staff
new/previous crime Record 2 if the participant was convicted of a previous crime. RDEV
Record 0 if the above condition does not apply to the participant.
R d 9 if thi i f ti i t il bl
SECTION E.06 - REENTRY EMPLOYMENT OPPORTUNITIES (YOUTH)
2500 Secondary school Record 1 if the participant was a secondary school student at the time of their • File documentation with notes from program staff
enrollment status at arrest arrest.
Record 2 if the participant was a secondary school graduate at the time of their RDEV
arrest.
R d 3 if h i i d h ld h i f h i
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
2502 Youth Offender status at Record 1 if the participant is currently in, returning from, or has been in a One of the following: For REO grant recipients:
enrollment juvenile correctional facility. • Direct Referral from Juvenile Justice System or Adult Note- In the event that the justice system cannot provide this information
Record 2 if the participant is currently in, returning from, or has been in a Criminal Justice System because of confidentiality requirements, grant recipients may use a signed,
juvenile detention facility. • Verification from the Justice System self attestation from the enroll or if the enrollee is a minor a signed self
Record 3 if the participant is currently on, leaving, or has been on juvenile attestation letter from a parent or guardian.
probation.
Record 4 if the participant is currently in, leaving, or has been in juvenile
alternative sentencing or diversion.
Record 5 if the participant is currently in, returning from, or has been in an adult RDEV
prison.
Record 6 if the participant is currently in, returning from, or has been in an adult
jail.
Record 7 if the participant is currently on, leaving, or has been on adult
probation.
Record 8 if the participant is currently in, leaving, or has been in adult sentence
or diversion.
Record 0 if the at-risk participant is not an offender.
2505 Date verified Selective Enter date verified Selective Service Registration • Electronic Records
Service registration Leave blank for participants who are not required to sign up for selective
service. RDEV RDEV
2509 First date of service Enter first date of service of the service selected. • Electronic Records
Grantees need to be able to enter the first date of service each quarter, with the
RDEV
data saved each quarter to keep a running count of services received.
Leave blank if no service(s) was received.
2510 Completed diversion Record 1 if diversion was completed without out-of-home placement. • File documentation with notes from program staff
without out-of-home Record 0 if the participant does not meet this condition.
placement Leave blank if participant did not receive diversion services.
RDEV
2511 Records expunged Record 1 if the participant's record was expunged. • File documentation with notes from program staff
Record 0 if the participant does not meet this condition.
Leave blank if participant did not receive expungement legal services. RDEV
2512 Records sealed Record 1 if the participant's record was sealed. • File documentation with notes from program staff
Record 0 if the participant does not meet this condition. R DEV
Leave blank if participant did not receive sealing of records assistance.
2516 Date of postsecondary Record the date of participant's placement into postsecondary education or One of the following:
education or training training. •Copy of School Enrollment Record
placement Leave blank if the participant was not placed into postsecondary education or RDEV • File documentation with notes from program staff
training.
2523 Date entered degree or Record the date on which the participant entered the degree or certificate One of the following:
certificate program: program. •Copy of School Enrollment Record
Leave blank if the participant did not enter into a degree or certificate program. • File documentation with notes from program staff
RDEV
2525 Date arrested for new Record date on which participant was arrested for new crime after enrollment. • File documentation with notes from program staff
DEV
crime after enrollment Leave blank if this data element does not apply to the participant. R
2526 Convicted for new crime Record date on which participant was convicted for new crime after enrollment. • File documentation with notes from program staff
committed after Leave blank if this data element does not apply to the participant.
enrollment RDEV
2527 Type of crime Record 1 if participant was arrested/convicted for a violent felony. • File documentation with notes from program staff
Record 2 if participant was arrested/convicted for a non-violent felony. R DEV
Record 3 if participant was arrested/convicted for a misdemeanor.
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
2528 Reached 12-month point Record 1 if participant has reached 12-month point since release from • File documentation with notes from program staff
since release from correctional facility or placement on probation.
correctional facility or Record 0 if the participant does not meet this condition.
placement on probation
RDEV
2529 Convicted for new crime Record 1 if participant was convicted for new crime committed within 12 • File documentation with notes from program staff
committed within 12 months of release from correctional facility or placement on probation.
months of release from Record 0 if the participant does not meet this condition.
correctional facility or
placement on probation RDEV
2530 Incarcerated for new crime Record 1 if the participant was incarcerated for a new crime committed after • File documentation with notes from program staff
committed after enrollment.
enrollment Record 0 if the participant does not meet this condition.
RDEV
2541 Receiving public Record 1 if participant has received SSI, SSD, or SSA benefits since leaving the • File documentation with notes from program staff
DEV
assistance since leaving program. R
the program Record 2 if participant has received General Assistance since leaving the
2542 Arrested for new crime in Record 1 if participant was arrested for a new crime in follow-up period. • File documentation with notes from program staff
follow-up period Record 0 if participant was not arrested for a new crime in follow-up period.
RDEV
2543 Date arrested for new Record the date on which the participant was arrested for new crime in follow- • File documentation with notes from program staff
crime in follow-up period up period. R DEV
Leave blank if this data element does not apply to the participant.
2544 Convicted for new crime Record the date on which the participant was convicted for new crime in follow- • File documentation with notes from program staff
committed in follow-up up period R DEV
period Leave blank if this data element does not apply to the participant.
2545 Incarcerated for new crime Record 1 if participant was incarcerated for new crime committed in follow-up • File documentation with notes from program staff
committed in follow-up period. R DEV
period Record 0 if the participant does not meet this condition.
2546 Housing Status at follow- Record 1 if participant resides in stable housing at follow-up. • File documentation with notes from program staff
up Record 2 if participant resides in temporary housing at follow-up.
Record 3 if participant is homeless at follow-up. RDEV
SECTION E.07 - YOUTHBUILD
2607 Migrant Youth Record 1 if the participant is the youth and is a migrant worker or is a member One of the following:
of a migrant family. • Self-Attestation
Record 0 if the participant does not meet the conditions described above. • Case Notes
• Cross-Match with Public Assistance Records
• NFJP Eligibility Documents
RDEV • Cross-Match with State MIS Database
• Cross-Match with H-1B Record
• Employer statement
• Wage records/family wage records
• Work permits
DOL-only PARTICIPANT INDIVIDUAL RECORD LAYOUT (PIRL)
Requirements by Program
DATA
DATA ELEMENT Program Specific Parameters (if
ELEME DATA ELEMENT DEFINITIONS/INSTRUCTIONS WIOA Source Documentation
NAME
applicable)
Worker Grants
Wagner-Peyser
Program (INA)
Grants (JVSG)
Veterans' State
(REO) (Adult)
(REO) (Youth)
Opportunities
WIOA Adults
Opportunities
Jobs Program
WIOA Youth
Employment
Employment
Farmworker
NT NO.
YouthBuild
Indian and
Dislocated
Dislocated
Job Corps
American
Workers
National
Reentry
Jobs for
Reentry
(DWG)
(NFJP)
WIOA
Native
TAA
H1B
2608 Offender Record 1 if the participant has been convicted of a crime by the juvenile justice One of the following:
system. • Court documentation
Record 2 if the participant has been convicted of a crime by the adult • Resident of a detention facility, group home, or restricted
correctional system. state-run facility
RDEV
Record 0 if the participant does not meet the conditions described above. • Letter of parole/probation officer
• Police or Justice Department records
• Applicant statement
2609 Secondary School Drop- Record 1 if the participant is a youth and has dropped out of secondary school. One of the following:
Out Record 0 if the participant does not meet the condition described above. • Letter/documentation from the school stating the youth has
dropped out
RDEV • School attendance record
• Applicant statement
2610 Child of Incarcerated Record 1 if either of the youth's parents or legal guardian is incarcerated at the One of the following:
Parent or Legal Guardian time of the youth's enrollment into the YouthBuild program. • Court records
Record 0 if the participant does not meet the condition described above. • Applicant statement
RDEV
SECTION E.08 - MISCELLANEOUS DATA ELEMENTS AND USER DEFINED FIELDS
2700 Social Security Number Record the Social Security Number (SSN) assigned to the participant. One of the following:
NOTE: THE SSN MUST NOT BE INCLUDED UNLESS SPECIFIED • SSN Card
UNDER PROGRAM OR FUNDING STREAM REPORTING • Passport
RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV RDEV
REQUIREMENTS. • Military ID
• Other Federal or State ID with SSN
Attachment III
References – DOL Only Data Validation
Workforce Innovation and Opportunity Act, Pub. L. 113-128
Government Performance and Results Act (GPRA) of 1993 (Public Law 103-62; 107 Stat.
285)
Joint Rule for Unified and Combined State Plans, Performance Accountability, and the One-
Stop System Joint Provisions; Final Rule (WIOA Joint Final Rule) published at 81 FR
55792 (Aug. 19, 2016)
Employment and Training Administration, Workforce Innovation and Opportunity Act;
Final Rule (WIOA DOL Final Rule) published at 81 FR 56071 (Aug. 19, 2016)
Workforce Innovation and Opportunity Act (WIOA) Common Performance Reporting
(OMB No. 1205-0526)
DOL-only Performance Accountability, Information, and Reporting System
(OMB No. 1205-0521)
TEGL 2-15: Operational Guidance for National Dislocated Worker Grants, pursuant to the
Workforce Innovation and Opportunity Act (WIOA or Opportunity Act) (July 1, 2015)
TEGL 10-16, Change 1: Performance Accountability Guidance for Workforce Innovation
and Opportunity Act (WIOA) Title I, Title II, Title III, and Title IV Core Programs (August
23, 2017)
TEGL 18-16: Program Eligibility and Enrollment Guidance for the National Farmworker
Jobs Program (January 19, 2017)
TEGL 19-16: Guidance on Services provided through the Adult and Dislocated Worker
Programs under the Workforce Innovation and Opportunity Act (WIOA) and the Wagner-
Peyser Act Employment Service (ES), as amended by title III of WIOA, and for
Implementation of the WIOA Final Rules (March 1, 2017)
TEGL 3-17: WIOA Annual Performance Report Submission (September 12, 2017)
TEGL 7-18: Guidance for Validating Jointly Required Performance Data Submitted under
the Workforce Innovation and Opportunity Act (WIOA) (December 19, 2018)
Attachment III
TEGL 14-18: Aligning Performance Accountability Reporting, Definitions, and Policies
Across Workforce Employment and Training Programs Administered by the U.S.
Department of Labor (DOL) (March 25, 2019)
The SCSEP Data Validation Handbook (referenced in Attachment I) http://www.scsep-
help.com/Documentation/DataValidation.aspx
Employment and Training Administration source for WIOA requirements:
https://www.dol.gov/agencies/eta/wioa/
The Performance and Results website addresses how performance is measured, reported,
and evaluated at the Employment and Training Administration:
https://www.dol.gov/agencies/eta/performance/
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