2012 farmworker training grant plans

Accessible letter PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2012/TEGL_22-11-Acc.pdf

CLASSIFICATION
   EMPLOYMENT AND TRAINING ADMINISTRATION             OWI/DNPTTA
               ADVISORY SYSTEM                        CORRESPONDENCE SYMBOL
          U.S. DEPARTMENT OF LABOR                    NFJP
             Washington, D.C. 20210                   DATE
                                                       April 2, 2012

ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 22-11

TO:            NATIONAL FARMWORKER JOBS PROGRAM (NFJP) GRANTEES

FROM:          JANE OATES /s/
               Assistant Secretary

SUBJECT:       Planning Guidance for Program Year (PY) 2012 NFJP Training Grants

1. Purpose. To provide instructions to NFJP training grantees on preparing and
   submitting PY 2012 grant plans under Section 167 of the Workforce Investment Act
   of 1998 (WIA).

2. References.
    Federal Register, 76 Fed. Reg. 14694 (March 17, 2011), Notice of Funding
      Opportunity and Solicitation for Grant Applications (SGA) for National Farmworker
      Jobs Program (NFJP), Training Grants;
    Section 167 of WIA, as amended (P.L. 105-220); and
    Department of Labor Appropriation Act, 2012, Division F of the Consolidated
      Appropriations Act, 2012 (P.L. 112-74).

3. Background. NFJP grants are biannually funded grants, which provide funding for
   the second year based on the availability of funds. This guidance provides
   instructions to NFJP training grantees, selected to operate grants in PY 2011 and
   PY 2012 under the March 17, 2011 SGA, to prepare and submit their PY 2012 grant
   plans and provides the PY 2012 grant allocations.

4. Grant Plan Requirements. For PY 2012, grantees are required to submit a grant
   package containing the following:

      A. Standard Form (SF) 424, “Application for Federal Assistance.” The SF-424 must
         clearly identify the grantee, be signed by an individual with authority to enter
         into a grant agreement, and include the grantee’s Data Universal Numbering
         System number.

      B. SF-424A Budget Information. In preparing the budget information form, the
         grantee must provide a concise narrative explanation to support the funding

 RESCISSIONS                                         EXPIRATION DATE:
 None                                                June 30, 2013

   request. The narrative should include a breakdown of the budget and explain
   how administrative costs support the project goals. Grantees who generate
   program income from NFJP funds must describe, in the budget narrative, the
   activities generating the program income and the use of program income to
   serve more participants or improve program services. Program income must
   be included in the budget outline for approval by the Grant Officer.

C. Grant Plan Narrative. The grant plan narrative must include the following
   elements:

    i.   Economic and Population Analysis.
         a. Describe the employment and education needs of the farmworker
            population to be served.
         b. Explain how the economic analysis, performed as part of the
            response to the 2011 SGA, has been or will be updated; and, if
            already updated, how the results were applied to the development of
            the PY 2012 grant plan.

   ii.   PY 2011 Results.
         a. Discuss the grantee’s achievements under the plan of services
            provided for PY 2011.
         b. Explain the barriers encountered in meeting the goals described in
            the previous grant plan narrative/application, and the strategies
            developed to overcome those barriers in PY 2012.

  iii.   Program Strategies. Describe the training program strategies and
         activities to be undertaken in PY 2012 to further integrate services to
         farmworkers and provide continuous improvement, including:
         a. The activities to be conducted and services to be provided in
             PY 2012.
         b. The strategies to attain the performance goals established for the
             NFJP for PY 2012:
                Entered Employment – 80.5%
                Employment Retention – 76.5%
                Average Earnings – $10,049
         c. The method the grantee will use to target its services on specific
             segments of the eligible population, as appropriate.
         d. The manner in which proposed services to farmworkers and their
             families will strengthen their ability to obtain or retain employment
             or stabilize their agricultural employment.

             e. The related assistance and supportive services to be provided, and the
                manner in which such assistance and services are to be coordinated
                with other available services.
             f. Strategies for increasing the network of organizations with which the
                grantee has partnerships in order to enhance outreach to farmworkers
                and employers, increase services and improve outcomes for
                farmworkers, and optimize the program’s resources.
             g. Information on the utilization of PY 2011 funds in PY 2012 to provide
                continued training to participants as outlined in Section 5 of this
                guidance, if applicable.

       iv.    Timeframes. Include a timeline for the entirety of PY 2012 that clearly
              depicts, by month and/or quarter, the start and end dates for the
              milestones inherent in the activities described in the grant plan
              narrative.

     D. Employment and Training Administration (ETA) Form 9094, Program Planning
        Summary (OMB No. 1205-0425). Grantees must provide a Program Planning
        Summary (PPS), which depicts planned participant levels and outcomes. The
        PPS must be entered into the Enterprise Business Support System (EBSS)
        within 10 working days following approval of the PY 2012 grant plan.

     E. ETA Form 9093, Budget Information Summary (OMB No. 1205-0425). Grantees
        must provide a Budget Information Summary (BIS), which depicts the PY
        2012 budget plan for quarterly expenditures for administrative and program
        costs, breaking out projected costs for Related Assistance from that of all
        other program services. Administrative costs are limited to 15 percent of the
        total grant amount. All BIS data must be entered into the EBSS within 10
        working days following approval of the PY 2012 grant plan.

5. Utilization of PY 2011 Funds. Occasionally, grantees will have registered
   participants whose Individual Employment Plans provide for training that extends
   beyond June 30, 2012. In such instances, grantees may continue to use PY 2011
   funds in PY 2012 for the purpose of training for those participants. ETA expects
   that PY 2011 funds dedicated to helping participants complete their training in
   PY 2012 will have been obligated before June 30, 2012. Otherwise, no utilization of
   PY 2011 funds will be available to grantees in PY 2012.

   Grantees utilizing PY 2011 funds in PY 2012 must:
     File a Federal Financial Report for each quarter, regardless of the program
       year in which the grant funds were obligated.

        Formally notify the appropriate regional Federal Project Officer of their intent
         to utilize PY 2011 funds in PY 2012. This notification can take the form of a
         cover letter submitted with the PY 2012 grant plan.
        Include information in the grant plan narrative that explains why PY 2011
         funds for training are needed, identify the amount of PY 2011 funds to be
         used in PY 2012 for training, and indicate the exact number of participants for
         which training will be paid through these funds.

   Grantees should be aware that although limited utilization of first year funds (i.e.
   PY 2011) in the second year (i.e. PY 2012) of the two-year grant period is permitted,
   grantees must expend all grant funds by the end of the grant period, which is June
   30, 2013. Otherwise, unobligated, unexpended or uncommitted funds remaining
   by the end of the grant period in which they were awarded must be returned to
   the Department of Labor.

6. Formula Allocations. The PY 2012 formula allocations for the NFJP have been
   prepared in the same manner as the PY 2011 allocations and are provided as an
   attachment to this Training and Employment Guidance Letter. (Allocations can
   also be found at:
   http://www.doleta.gov/MSFW/html/docs/StateAllocations.cfm). The total
   amount allocated for PY 2012 is $78,105,102.

7. Submission Requirements. Grantees must prepare the PY 2012 grant plan in
   accordance with the guidance above and submit to ETA no later than May 18,
   2012. Grant plan packages must be submitted electronically to the following
   e-mail address, [email protected], with an electronic “cc” to the appropriate regional
   Federal Project Officer.

8. Inquiries. Questions regarding this planning guidance should be addressed to the
   appropriate regional Federal Project Officer.

9. Attachments.
    I. PY 2012 State Allocations
    II. PY 2012 California Sub-State Allocations

Attachment I: NFJP PY 2012 Allocations to States

Official attachment PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2012/TEGL_22-11-Atta1.pdf

Attachment I




                           U. S. Department of Labor
                   Employment and Training Administration
                       National Farmworker Jobs Program
                         PY 2012 Allocations to States


State                                         State


Alabama            790,427                   Montana          596,133
Alaska             -                         Nebraska         1,086,145
Arizona            2,128,541                 Nevada           179,411
Arkansas.          1,142,688                 New Hampshire    101,738
California         19,947,000                New Jersey       694,931
Colorado           998,094                   New Mexico       944,940
Connecticut        351,746                   New York         1,653,573
Delaware.          126,676                   North Carolina   2,685,867
Dist of Columbia   -                         North Dakota     606,342
Florida            4,138,174                 Ohio             1,257,520
Georgia            1,529,330                 Oklahoma         1,270,284
Hawaii             329,860                   Oregon           1,968,192
Idaho              1,072,793                 Pennsylvania     1,541,966
Illinois           1,434,483                 Puerto Rico      3,052,572
Indiana            921,778                   Rhode Island     38,623
Iowa               1,174,413                 South Carolina   965,075
Kansas             1,072,902                 South Dakota     619,080
Kentucky           1,208,561                 Tennessee.       855,796
Louisiana          909,059                   Texas            6,660,415
Maine              292,529                   Utah             288,666
Maryland           361,829                   Vermont          190,437
Massachusetts      321,423                   Virginia         926,061
Michigan           1,396,624                 Washington       3,084,241
Minnesota          1,231,710                 West Virginia    195,967
Mississippi        1,294,721                 Wisconsin        1,248,285
Missouri           983,988                   Wyoming          233,493


                                             Total              $78,105,102

Attachment II: NFJP PY 2012 California Sub-State Allocations

Official attachment PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2012/TEGL_22-11-Atta2.pdf

Attachment II

                  National Farmworker Jobs Program
                PY 2012 California Sub-State Allocations



                  Grantee                  Distribution     PY 2012
                                                           Allocation
Center for Employment and Training, Inc.    41.0735%       $8,192,931

Central Valley Opportunity Centers, Inc.    9.6465%        $1,924,187
Kern County--Employers Training
                                            10.5478%       $2,103,970
Resources
Proteus, Inc.                               19.7661%       $3,942,744
California Human Development
                                            18.9661%       $3,783,168
Corporation
TOTAL CALIFORNIA ALLOCATION:                100.00%        $19,947,000