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2014 SCSEP planning instructions and allotments
Summary ETA instructed Senior Community Service Employment Program grantees how to apply for program year 2014 funding. It required a program narrative, signed assurances, budget forms, and service area information, and gave allotments and authorized positions in its attachments. ETA now labels the letter Canceled.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 21-13
Date issued
April 17, 2014
Status
Withdrawn
ETA lists this advisory Canceled as of 2026-10-24; its PDF prints Expiration Date: Continuing. No cancellation instrument is identified. This letter itself rescinded TEGL 28-12.
Status last verified October 24, 2026
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Accessible letter PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2014/TEGL_21-13_Acc.pdf
CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION SCSEP
ADVISORY SYSTEM CORRESPONDENCE SYMBOL
U.S. DEPARTMENT OF LABOR DNPTTA
Washington, D.C. 20210 DATE
April 17, 2014
ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 21-13
TO: SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM GRANTEES
FROM: Gerri Fiala /s/ for Eric M. Seleznow
Acting Assistant Secretary
SUBJECT: Program Year (PY) 2014 Planning Instructions and Allotments for Senior
Community Service Employment Program (SCSEP) Grantees
1. Purpose. To provide SCSEP grantees with application instructions, procedures, and
allotments for PY 2014 funds with a period of performance beginning July 1, 2014.
2. References.
Full Year Continuing Appropriations Act, Division H of the Consolidated and Further
Continuing Appropriations Act, 2014 (Pub. L. 113-76)
2006 Older Americans Act Amendments (OAA) (Pub. L. 109-365, 42 U.S.C. 3056 et.
seq. 20 CFR Part 641)
SCSEP Final Rule (75 FR 53786; Sept. 1, 2010)
SCSEP Final Rule, Additional Indicator for Volunteering (77 FR. 4654, Jan. 31,
2012)
“Revised Income Inclusions and Exclusions and Procedures for Determining SCSEP
Eligibility,” Training and Employment Guidance Letter (TEGL) No. 12-06
“2014 Federal Poverty Guidelines for the Senior Community Service Employment
Program Grants,” TEGL No. 11-13
Priority of Service for Covered Persons (Final Rule 20 CFR Part 1010, 73 FR 78132,
Dec. 19, 2008)
Americans with Disabilities Act (ADA), as amended (Pub. L. 110-325)
SCSEP Performance Data Collection Approval (Office of Management and Budget
No. 1205-0040)
Jobs for Veterans Act (JVA) (Pub. L. 107-288)
RESCISSIONS EXPIRATION DATE
TEGL No. 28-12 Continuing
3. Background. Under OAA Title V, the Employment and Training Administration (ETA)
provides annual grants to 56 state and territorial grantees and 15 competitively-selected
national grantees. Each year ETA releases guidance to provide funding and authorized
position amounts, and to assist grantees with preparing their applications for the annual
allotments.
4. Overall Approach. This guidance builds on the work of the SCSEP state planning process
by emphasizing ways to help SCSEP participants find unsubsidized employment. In the
narrative (Attachment B), grantees must discuss their methodologies to prepare participants
for unsubsidized employment and to engage employers to hire older workers. They also
must describe how they as grantees inform, train and monitor all levels of the organization,
including local staff, on policies, procedures, and programmatic changes. As in previous
years, grantees must analyze and explain their work with minority populations and describe
their basic organizational structure.
This TEGL continues the practice of using written assurances to cover all the basic
programmatic activities (Attachment C) and provides the opportunity for grantees to submit
requests for optional activities (Attachment D).
5. Grant Application Requirements. All SCSEP grantees must submit a complete grant
application package in order to receive PY 2014 funding. The Grant Officer will not approve
a grant application that fails to provide all of the required information outlined in this
guidance, including:
Program Narrative (Attachment B). Grantees must provide a narrative that addresses
the required topics described in Attachment B.
Programmatic Assurances (Attachment C). Grantees must submit signed programmatic
assurances that reflect standard program requirements based on SCSEP and its
regulations at 20 CFR Part 641.
Optional Requests (Attachment D). Grantees may submit optional requests as described
in Attachment D. Grantees must attach requests and required supporting materials in
documents separate from the program narrative. Each grantee’s current 48-month
Individual Durational Limit (IDL) policy remains in effect until the grantee requests a
change. All other optional special requests expire at the end of the PY 2013. ETA will
provide written approval for all optional requests.
Budget Forms. Grantees must submit current versions of the SF-424 Application for
Federal Assistance and SF-424A Budget Information Form, including the non-Federal
share of at least 10 percent of the total cost (OAA Sec.502(c)(1). These interactive
documents and instructions are available at:
http://apply07.grants.gov/apply/forms/sample/SF424_2_1-V2.1.pdf,
http://www.grants.gov/documents/19/55739/SF424-Instructions.pdf and
http://apply07.grants.gov/apply/forms/sample/SF424A-V1.0.pdf. Do not include
manuals and operating procedures; Federal Project Officers (FPOs) may request
these separately as needed. Grantees choosing to use in-kind contributions, such as the
supervisor’s time at a host agency, must submit the forms they use for documentation and
a description of the process.
Geographic Areas to Be Served. In Item 14 on the SF-424, we require a list of the
“Areas Affected by Project.” Each grantee must list the states and counties the grant will
serve, and must use www.scseped.org to obtain that information. Grantees can export the
data for their service area(s) to an Excel spreadsheet and attach the list as a separate
document.
6. PY 2014 Program Allotments. See Attachment A for funding levels and authorized
positions.
7. Schedule and Action Requested. Grantees must comply with the following:
a. Submit the PY 2014 grant application to ETA no later than May 12, 2014. ETA
encourages grantees to submit their applications earlier if possible.
b. Submit the following documents to the State Office on Aging (unless the grantee is
the State Office on Aging): program narrative, SF-424, SF-424A with budget
narrative, and list of the states and counties the grantee will serve based on
www.scseped.org. Provide the information no later than May 12, 2014. National
grantees must also send this information to the State Office on Aging in each state in
which they serve.
8. Method of Submission. Grantees must submit the items listed in section 5 of this TEGL via
email to [email protected], with an electronic copy to the grantee’s FPO (see
Attachment H). If a grantee is unable to submit electronically, the grantee must submit hard
copy applications by fax to (202) 693-3817, or by overnight delivery to:
Kimberly Vitelli, Chief
Division of National Programs, Tools, and Technical Assistance
U.S. Department of Labor
200 Constitution Avenue, NW
Room S-4209
Washington, D.C. 20210-0001
All application packages must have an electronic or physical date stamp no later than May
12, 2014. Grantees requiring receipt verification from the grant email box should use the
Return Receipt Request function when sending their email.
9. Eligibility Review/Responsibility Review/Grant Application Review. ETA will review
grant applications as provided in the SCSEP regulations at 20 CFR 641.430-440. ETA will
not issue final approval for PY 2014 funding if the grantee:
a. Fails to meet the eligibility tests found in 20 CFR 641.430.
b. Fails to meet the responsibility tests as provided in 20 CFR 641.440.
c. Fails to submit the materials listed in this TEGL.
10. Inquiries. Please direct questions to your FPO. See Attachment E for contact information.
11. Attachments.
Attachment A: Funding Allocations and Authorized Positions
Attachment B: Program Narrative Instructions
Attachment C: Programmatic Assurances
Attachment D: Optional Special Requests
Attachment E: List of FPOs
Attachment 1: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2014/TEGL_21-13_attachment_a.pdf
Attachment A-1
USDOL/ETA
Senior Community Service Employment Program
PY 2014 Authorized Positions and Funding*
for State Agencies and Territories, by State
States Positions Dollars
State Agencies
Alabama 165 $1,599,492
Alaska 190 1,846,110
Arizona 118 1,148,534
Arkansas 162 1,571,307
California 764 7,405,577
Colorado 90 873,731
Connecticut 97 944,193
Delaware 190 1,846,110
District of Col 52 500,281
Florida 525 5,094,417
Georgia 198 1,916,572
Hawaii 190 1,846,110
Idaho 47 459,622
Illinois 347 3,361,047
Indiana 233 2,261,836
Iowa 114 1,106,257
Kansas 91 880,777
Kentucky 169 1,641,769
Louisiana 150 1,458,567
Maine 55 535,513
Maryland 123 1,190,811
Massachusetts 194 1,881,340
Michigan 297 2,881,903
Minnesota 211 2,050,450
Mississippi 110 1,071,025
Missouri 220 2,135,004
Montana 56 542,558
Nebraska 68 662,345
Nevada 47 459,622
New Hampshire 47 459,622
New Jersey 251 2,437,991
New Mexico 50 486,189
New York 589 5,707,438
North Carolina 233 2,261,836
North Dakota 54 521,420
Ohio 389 3,769,727
Oklahoma 143 1,388,105
Oregon 131 1,268,320
Pennsylvania 477 4,622,320
Puerto Rico 122 1,183,765
Rhode Island 48 465,051
South Carolina 121 1,176,718
South Dakota 62 598,929
Tennessee 182 1,761,555
Texas 494 4,791,429
Utah 60 577,790
Vermont 49 479,142
Virginia 193 1,874,294
Washington 132 1,275,366
West Virginia 100 972,379
Wisconsin 228 2,212,513
Wyoming 47 459,622
State Agencies Total 9,475 $91,924,401
Territories
American Samoa 101 974,891
Guam 101 974,891
Northern Marianas 34 324,965
Virgin Islands 101 974,891
Territories Total 337 $3,249,638
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
U. S. Department of Labor / Employment & Training Administration Attachment A-2
Senior Community Service Employment Program
PY 2014 Authorized Positions* for Non-Minority National Sponsors, by State
State AARP ABLE ANPPM ES EW GII Mature NAPCA NCBA NCOA NULI SER SSAI A4TD Total
Alabama 0 0 0 189 0 0 0 0 0 0 0 0 456 0 645
Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Arizona 109 0 113 0 0 118 0 0 0 0 0 0 0 0 340
Arkansas 188 0 0 0 354 0 0 0 92 0 0 0 0 0 634
California 331 0 416 0 287 0 0 90 0 263 0 924 342 0 2,653
Colorado 163 0 0 0 0 0 0 0 0 0 0 189 0 0 352
Connecticut 0 0 0 190 0 0 0 0 0 0 0 0 0 193 383
Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
District of Col 0 0 60 0 0 0 0 0 140 0 0 0 0 0 200
Florida 1,323 0 0 0 489 0 0 0 122 0 0 120 0 0 2,054
Georgia 209 0 0 0 437 0 0 0 0 126 0 0 0 0 772
Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Idaho 0 0 0 0 168 0 0 0 0 0 0 0 0 0 168
Illinois 67 0 0 158 335 0 0 39 157 0 0 168 364 0 1,288
Indiana 219 0 0 0 251 235 0 0 0 0 0 0 206 0 911
Iowa 159 0 0 0 206 0 0 0 0 0 0 0 81 0 446
Kansas 0 0 0 0 0 0 0 0 0 0 0 343 0 0 343
Kentucky 0 0 0 0 314 0 0 0 0 224 122 0 0 0 660
Louisiana 155 0 140 0 173 0 0 0 0 64 0 0 0 0 532
Maine 0 215 0 0 0 0 0 0 0 0 0 0 0 0 215
Maryland 0 0 0 0 0 0 0 0 0 0 0 0 479 0 479
Massachusetts 0 204 0 0 0 0 0 50 0 0 128 0 331 0 713
Michigan 364 0 0 0 355 0 0 0 151 0 238 0 0 0 1,108
Minnesota 0 0 0 0 471 0 0 0 0 0 0 0 338 0 809
Mississippi 0 0 0 0 105 0 0 0 78 0 0 0 246 0 429
Missouri 261 0 0 0 576 0 0 0 0 0 0 0 0 0 837
Montana 0 0 0 0 217 0 0 0 0 0 0 0 0 0 217
Nebraska 0 0 0 0 257 0 0 0 0 0 0 0 0 0 257
Nevada 171 0 0 0 0 0 0 0 0 0 0 0 0 0 171
New Hampshire 0 168 0 0 0 0 0 0 0 0 0 0 0 0 168
New Jersey 0 0 0 319 159 0 0 0 0 397 109 0 0 0 984
New Mexico 0 0 0 0 0 168 0 0 0 0 0 0 0 0 168
New York 496 0 0 355 381 0 0 98 0 219 179 0 510 0 2,238
North Carolina 0 0 0 0 0 0 0 0 274 148 0 0 489 0 911
North Dakota 0 0 0 0 209 0 0 0 0 0 0 0 0 0 209
Ohio 268 0 0 135 345 0 509 0 161 0 0 0 100 0 1,518
Oklahoma 148 0 0 0 270 0 0 0 0 0 0 0 0 0 418
Oregon 0 0 0 176 336 0 0 0 0 0 0 0 0 0 512
Pennsylvania 362 0 131 0 194 198 0 0 216 460 101 0 163 0 1,825
Puerto Rico 172 0 0 0 307 0 0 0 0 0 0 0 0 0 479
Rhode Island 0 0 0 0 0 0 0 0 0 0 0 185 0 0 185
South Carolina 201 0 0 0 273 0 0 0 0 0 0 0 0 0 474
South Dakota 0 0 0 0 216 0 0 0 0 0 0 0 0 0 216
Tennessee 0 0 0 0 0 0 0 0 0 163 0 0 548 0 711
Texas 1,099 0 0 0 324 0 0 0 0 0 0 318 131 0 1,872
Utah 0 0 0 232 0 0 0 0 0 0 0 0 0 0 232
Vermont 0 0 0 0 0 0 0 0 0 0 0 0 0 191 191
Virginia 221 0 0 0 67 231 0 0 0 216 0 0 0 0 735
Washington 268 0 0 0 0 184 0 0 0 0 0 0 0 0 452
West Virginia 0 0 0 0 114 0 0 0 0 277 0 0 0 0 391
Wisconsin 0 0 0 0 329 0 0 0 0 0 0 279 256 0 864
Wyoming 0 0 0 0 168 0 0 0 0 0 0 0 0 0 168
Total 6,954 587 860 1,754 8,687 1,134 509 277 1,391 2,557 877 2,526 5,040 384 33,537
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
U. S. Department of Labor / Employment & Training Administration Attachment A-3
Senior Community Service Employment Program
PY 2014 Authorized Funding* for Non-Minority National Sponsors, by State
State AARP ABLE ANPPM ES EW GII Mature NAPCA NCBA NCOA NULI SER SSAI A4TD Total
Alabama $0 $0 $0 $1,833,367 $0 $0 $0 $0 $0 $0 $0 $0 $4,423,360 $0 $6,256,727
Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Arizona 1,056,059 0 1,094,813 0 0 1,143,256 0 0 0 0 0 0 0 0 3,294,128
Arkansas 1,823,932 0 0 0 3,434,425 0 0 0 892,563 0 0 0 0 0 6,150,920
California 3,210,474 0 4,034,916 0 2,783,704 0 0 872,939 0 2,550,920 0 8,962,169 3,317,167 0 25,732,289
Colorado 1,580,935 0 0 0 0 0 0 0 0 0 0 1,833,108 0 0 3,414,043
Connecticut 0 0 0 1,840,620 0 0 0 0 0 0 0 0 0 1,869,683 3,710,303
Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
District of Col 0 0 581,939 0 0 0 0 0 1,357,858 0 0 0 0 0 1,939,797
Florida 12,830,621 0 0 0 4,742,384 0 0 0 1,183,171 0 0 1,163,775 0 0 19,919,951
Georgia 2,026,133 0 0 0 4,236,460 0 0 0 0 1,221,497 0 0 0 0 7,484,090
Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Idaho 0 0 0 0 1,626,119 0 0 0 0 0 0 0 0 0 1,626,119
Illinois 649,832 0 0 1,532,440 3,249,160 0 0 378,260 1,522,741 0 0 1,629,429 3,530,430 0 12,492,292
Indiana 2,124,713 0 0 0 2,435,174 2,279,944 0 0 0 0 0 0 1,998,589 0 8,838,420
Iowa 1,541,510 0 0 0 1,997,176 0 0 0 0 0 0 0 785,298 0 4,323,984
Kansas 0 0 0 0 0 0 0 0 0 0 0 3,329,397 0 0 3,329,397
Kentucky 0 0 0 0 3,043,803 0 0 0 0 2,171,376 1,182,624 0 0 0 6,397,803
Louisiana 1,504,370 0 1,358,786 0 1,679,072 0 0 0 0 621,159 0 0 0 0 5,163,387
Maine 0 2,080,874 0 0 0 0 0 0 0 0 0 0 0 0 2,080,874
Maryland 0 0 0 0 0 0 0 0 0 0 0 0 4,641,405 0 4,641,405
Massachusetts 0 1,977,836 0 0 0 0 0 484,764 0 0 1,240,995 0 3,209,136 0 6,912,731
Michigan 3,529,272 0 0 0 3,442,009 0 0 0 1,464,066 0 2,307,601 0 0 0 10,742,948
Minnesota 0 0 0 0 4,566,682 0 0 0 0 0 0 0 3,277,152 0 7,843,834
Mississippi 0 0 0 0 1,018,609 0 0 0 756,681 0 0 0 2,386,456 0 4,161,746
Missouri 2,531,710 0 0 0 5,587,222 0 0 0 0 0 0 0 0 0 8,118,932
Montana 0 0 0 0 2,102,034 0 0 0 0 0 0 0 0 0 2,102,034
Nebraska 0 0 0 0 2,497,048 0 0 0 0 0 0 0 0 0 2,497,048
Nevada 1,657,645 0 0 0 0 0 0 0 0 0 0 0 0 0 1,657,645
New Hampshire 0 1,626,119 0 0 0 0 0 0 0 0 0 0 0 0 1,626,119
New Jersey 0 0 0 3,093,976 1,542,139 0 0 0 0 3,850,497 1,057,189 0 0 0 9,543,801
New Mexico 0 0 0 0 0 1,626,119 0 0 0 0 0 0 0 0 1,626,119
New York 4,810,306 0 0 3,442,860 3,695,013 0 0 950,423 0 2,123,905 1,735,977 0 4,946,081 0 21,704,565
North Carolina 0 0 0 0 0 0 0 0 2,656,196 1,434,734 0 0 4,740,437 0 8,831,367
North Dakota 0 0 0 0 2,024,443 0 0 0 0 0 0 0 0 0 2,024,443
Ohio 2,599,017 0 0 1,309,206 3,345,749 0 4,936,192 0 1,561,350 0 0 0 969,782 0 14,721,296
Oklahoma 1,436,074 0 0 0 2,619,865 0 0 0 0 0 0 0 0 0 4,055,939
Oregon 0 0 0 1,707,022 3,258,859 0 0 0 0 0 0 0 0 0 4,965,881
Pennsylvania 3,510,508 0 1,270,377 0 1,881,322 1,920,112 0 0 2,094,668 4,460,866 979,451 0 1,580,698 0 17,698,002
Puerto Rico 1,666,642 0 0 0 2,974,763 0 0 0 0 0 0 0 0 0 4,641,405
Rhode Island 0 0 0 0 0 0 0 0 0 0 0 1,791,667 0 0 1,791,667
South Carolina 1,950,244 0 0 0 2,648,839 0 0 0 0 0 0 0 0 0 4,599,083
South Dakota 0 0 0 0 2,094,981 0 0 0 0 0 0 0 0 0 2,094,981
Tennessee 0 0 0 0 0 0 0 0 0 1,581,541 0 0 5,317,082 0 6,898,623
Texas 10,659,185 0 0 0 3,142,471 0 0 0 0 0 0 3,084,277 1,270,567 0 18,156,500
Utah 0 0 0 2,250,164 0 0 0 0 0 0 0 0 0 0 2,250,164
Vermont 0 0 0 0 0 0 0 0 0 0 0 0 0 1,848,098 1,848,098
Virginia 2,144,271 0 0 0 650,073 2,241,297 0 0 0 2,095,758 0 0 0 0 7,131,399
Washington 2,597,237 0 0 0 0 1,783,177 0 0 0 0 0 0 0 0 4,380,414
West Virginia 0 0 0 0 1,106,455 0 0 0 0 2,688,493 0 0 0 0 3,794,948
Wisconsin 0 0 0 0 3,190,966 0 0 0 0 0 0 2,706,017 2,482,940 0 8,379,923
Wyoming 0 0 0 0 1,626,119 0 0 0 0 0 0 0 0 0 1,626,119
Total 67,440,690 5,684,829 8,340,831 17,009,655 84,243,138 10,993,905 4,936,192 2,686,386 13,489,294 24,800,746 8,503,837 24,499,839 48,876,580 3,717,781 325,223,703
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
Attachment A-4
U. S. Department of Labor / Employment & Training Administration
Senior Community Service Employment Program
PY 2014 Authorized Positions* for Minority National Sponsors, by State
State NAPCA NICOA Total
Alabama 0 16 16
Alaska 0 0 0
Arizona 0 144 144
Arkansas 0 0 0
California 259 56 315
Colorado 0 13 13
Connecticut 0 0 0
Delaware 0 0 0
District of Col 0 0 0
Florida 0 9 9
Georgia 0 0 0
Hawaii 0 0 0
Idaho 0 0 0
Illinois 67 0 67
Indiana 0 0 0
Iowa 0 0 0
Kansas 0 0 0
Kentucky 0 0 0
Louisiana 0 0 0
Maine 0 0 0
Maryland 0 0 0
Massachusetts 46 0 46
Michigan 0 0 0
Minnesota 0 34 34
Mississippi 0 0 0
Missouri 0 0 0
Montana 0 0 0
Nebraska 0 0 0
Nevada 0 0 0
New Hampshire 0 0 0
New Jersey 0 0 0
New Mexico 0 53 53
New York 62 0 62
North Carolina 0 22 22
North Dakota 0 17 17
Ohio 0 0 0
Oklahoma 0 138 138
Oregon 0 0 0
Pennsylvania 58 0 58
Puerto Rico 0 0 0
Rhode Island 0 0 0
South Carolina 0 0 0
South Dakota 0 46 46
Tennessee 0 0 0
Texas 60 0 60
Utah 0 7 7
Vermont 0 0 0
Virginia 0 0 0
Washington 61 25 86
West Virginia 0 0 0
Wisconsin 0 33 33
Wyoming 0 0 0
Total 613 613 1,226
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
Attachment A-5
U. S. Department of Labor / Employment & Training Administration
Senior Community Service Employment Program
PY 2014 Authorized Funding* for Minority National Sponsors, by State
State NAPCA NICOA Total
Alabama $0 $155,136 $155,136
Alaska 0 0 0
Arizona 0 1,396,219 1,396,219
Arkansas 0 0 0
California 2,511,256 542,974 3,054,230
Colorado 0 126,048 126,048
Connecticut 0 0 0
Delaware 0 0 0
District of Col 0 0 0
Florida 0 87,264 87,264
Georgia 0 0 0
Hawaii 0 0 0
Idaho 0 0 0
Illinois 649,630 0 649,630
Indiana 0 0 0
Iowa 0 0 0
Kansas 0 0 0
Kentucky 0 0 0
Louisiana 0 0 0
Maine 0 0 0
Maryland 0 0 0
Massachusetts 446,015 0 446,015
Michigan 0 0 0
Minnesota 0 329,663 329,663
Mississippi 0 0 0
Missouri 0 0 0
Montana 0 0 0
Nebraska 0 0 0
Nevada 0 0 0
New Hampshire 0 0 0
New Jersey 0 0 0
New Mexico 0 513,886 513,886
New York 601,150 0 601,150
North Carolina 0 213,311 213,311
North Dakota 0 164,831 164,831
Ohio 0 0 0
Oklahoma 0 1,338,044 1,338,044
Oregon 0 0 0
Pennsylvania 562,366 0 562,366
Puerto Rico 0 0 0
Rhode Island 0 0 0
South Carolina 0 0 0
South Dakota 0 446,015 446,015
Tennessee 0 0 0
Texas 581,758 0 581,758
Utah 0 67,872 67,872
Vermont 0 0 0
Virginia 0 0 0
Washington 591,454 242,399 833,853
West Virginia 0 0 0
Wisconsin 0 319,967 319,967
Wyoming 0 0 0
Total 5,943,629 5,943,629 11,887,258
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
Attachment 2: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2014/TEGL_21-13_attachment_b.pdf
ATTACHMENT B
PROGRAM NARRATIVE INSTRUCTIONS FOR PY 2014 FUNDS
Please number pages and include your organization’s name. You are encouraged to use brief
topic headings.
A. Labor Market-Responsive Training Strategies.
Identify job-driven training strategies that you plan to use to prepare participants for in-
demand industries and occupations, using current state and local labor market information.
(Note: You do not need to submit labor market data. If you need information on finding or
using labor market data, visit the LMI Win-Win Community of Practice at
winwin.workforce3one.org.)
B. Service to Minorities (OAA Title V, Section 515).
Include a detailed description of your efforts to serve individuals from minority populations.
Using the PY 2012 SCSEP Minority Report and SPARQ data for PY 2013, describe: (a)
changes in enrollment levels or outcomes for minority individuals during PYs 2012 and
2013; (b) the factors that may have caused these changes in enrollment and outcomes; and (c)
the steps you will take to address any under-service or disparities in outcomes for minorities.
C. Organizational Structure.
Describe your organizational structure, including:
• Identification of the grant’s key staff, including their primary responsibilities and the
amount of time they are assigned to the grant.
• An organizational chart depicting key staff (may be an attachment), and indicating
whether you have sub-recipients or local affiliates implementing the grant. If you use
either entity, include a table with their names, locations, the number of authorized
positions for which they are responsible, and their experience (if any) in
implementing SCSEP.
B-1
Attachment 3: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2014/TEGL_21-13_attachment_c.pdf
ATTACHMENT C
PROGRAMMATIC ASSURANCES FOR PY 2014 FUNDS
You must certify that you will conform to these assurances throughout the period of the grant by
checking each of the assurances below. These assurances apply fully to any sub-recipient, local
project, or grantee staff involved in the delivery of services.
You agree to:
Recruitment and Selection of Participants
Develop and implement methods to recruit and select eligible participants to assure
maximum participation in the program.
Use income definitions and income inclusions and exclusions for SCSEP eligibility, as
described in TEGL No. 12-06, to determine and document participant eligibility.
Develop and implement methods to recruit minority populations to ensure at least
proportional representation in your assigned service area.
Develop and implement strategies to recruit applicants who have priority of service as
defined in OAA section 518(b) (1)-(2) and by the Jobs for Veterans Act (JVA).
Individuals with priority include those who:
• Are covered persons in accordance with the JVA (covered persons who are
SCSEP-eligible must receive services instead of or before non-covered persons);
• Are 65 years or older;
• Have a disability;
• Have limited English proficiency;
• Have low literacy skills;
• Reside in a rural area;
• Have low employment prospects;
• Have failed to find employment after utilizing services provided through the One-
Stop Delivery System;
• Are homeless or are at risk for homelessness.
Assessment
Assess participants at least twice per 12-month period.
Use assessment information to determine the most appropriate community service
assignments (CSAs) for participants.
Individual Employment Plan (IEP)
Establish an initial goal of unsubsidized employment for all participants.
Update the IEP at least as frequently as assessments occur (twice per 12-month period).
Modify the IEP as necessary to reflect other approaches to self-sufficiency, if it becomes
clear that unsubsidized employment is not feasible.
For participants who will reach the individual durational limit or would not otherwise
achieve unsubsidized employment, include a provision in the IEP to transition to other
services.
Rotate participants to a new host agency (or a different assignment within the host
agency) based on a rotation policy approved by DOL in the grant agreement and only
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ATTACHMENT C
when an individualized determination determines that the rotation is in the best interest
of the participant. Such rotation must further the acquisition of skills listed in the IEP.
Community Service Assignment (CSA)
Base the initial CSA on the assessment done at enrollment.
Select only designated 501(c)(3) organizations or public agencies as host agencies.
Put in place procedures to ensure adequate supervision of participants at host agencies.
Ensure safe and healthy working conditions at CSA through annual monitoring.
Recertification of Participants
Recertify the income eligibility of each participant at least once every 12 months, or more
frequently if circumstances warrant.
Physical Examinations
Offer physical examinations to participants upon program entry, and each year thereafter,
as a benefit of enrollment.
Obtain a written waiver from each participant who declines a physical examination.
Not obtain a copy or use the results of the physical examination to establish eligibility or
for any other purpose.
Host Agencies
Develop and implement methods for recruiting new host agencies to provide a variety of
training options that enable participants to increase their skill level and transition to
unsubsidized employment.
Maintenance of Effort: Ensure that CSAs do not reduce the number of employment
opportunities or vacancies that would otherwise be available to individuals who are not
SCSEP participants. You must specifically ensure that CSAs do not:
• Displace currently-employed workers (including partial displacement, such as a
reduction in non-overtime work, wages, or employment benefits).
• Impair existing contracts or result in the substitution of Federal funds for other
funds in connection with work that would otherwise be performed.
• Assign or continue to assign a participant to perform the same work, or
substantially the same work, as that performed by an individual who is on layoff.
Orientation
Provide orientations for its participants and host agencies, including information on:
• Project goals and objectives
• Participant rights and responsibilities
• CSAs
• Training opportunities
• Available supportive services
• Availability of free physical examinations
• Host agencies
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ATTACHMENT C
Local staff must address the topics listed above and provide sufficient orientation to
applicants and participants on:
• SCSEP goals and objectives
• Grantee and local project roles, policies, and procedures
• Documentation requirements
• Holiday and sick leave
• Assessment process
• Development and implementation of IEPs
• Evaluation of participant progress
• Health and safety issues related to each participant’s assignment
• Role of supervisors and host agencies
• Maximum individual duration policy, including the possibility of a waiver, if
applicable
• Termination policy
• Grievance procedure
Wages
Provide participants with the highest applicable required wage (highest of Federal, state,
or local minimum wage) for time spent in orientation, training, and community service
assignments.
Participant Benefits
Provide workers’ compensation and other benefits required by state or Federal law (such
as unemployment insurance), and the costs of physical examinations.
Establish written policies relating to compensation for scheduled work hours during
which the participant’s host agency is closed for Federal holidays.
Establish written policies relating to approved breaks in participation and any necessary
sick leave that is not part of an accumulated sick leave program.
Not use grant funds to pay the cost of pension benefits, annual leave, accumulated sick
leave, or bonuses.
Procedures for Payroll and Workers’ Compensation
Make all required payments for participant payroll and pay workers’ compensation
premiums on a timely basis.
Ensure that host agencies do not pay workers’ compensation costs for participants.
Durational Limits
Maximum Average Project Duration – 27 Months
Maintain average project duration of 27 months or less, unless ETA approves an
extension to 36 months.
Maximum Individual Participant Duration – 48 Months
Allow participants to participate in the program no longer than 48 months (whether or not
consecutively), unless your approved policy allows for an extension and the participant
meets extension criteria.
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ATTACHMENT C
Notify participants of your policy pertaining to the maximum duration requirement,
including the possibility of an extension if applicable, at the time of enrollment and each
year thereafter, and whenever ETA has approved a change of policy.
Provide 30-day written notice to participants prior to durational limit exit from the
program.
Transition Services
Develop a system to transition participants to unsubsidized employment or other
assistance before each participant’s maximum enrollment duration has expired.
Termination Policies
Provide a 30-day written notice for all terminations that states the reason for termination
and informs the participants of grievance procedures and right to appeal.
Maintain written termination policies in effect and provide to participants at enrollment
for:
• Provision of false eligibility information by the participant
• Incorrect initial eligibility determination at enrollment
• Income ineligibility determined at recertification
• Participant has reached individual durational limit
• Participant has become employed while enrolled
• IEP-related termination
• Cause (must be approved by the ETA prior to implementation)
Equitable Distribution
Comply with the equitable distribution (ED) plan for each state in which grantee operates
and only make changes in the location of authorized positions within a state in
accordance with the state ED plan and with prior ETA approval.
Comply with the authorized position allocations /ED listed in www.scseped.org.
Collaborate with all grantees authorized to serve in your state to achieve compliance with
authorized positions while minimizing disruption to the participants.
Over-Enrollment
Manage over-enrollment to minimize impact on participants and avoid layoffs.
Administrative Systems
Ensure representation at all ETA-sponsored required grantee meetings.
Communicate grant policy, data collection, and performance developments and directives
to staff, sub-recipients, and local project operators on a regular basis.
Develop a written monitoring tool that lists items you will review during monitoring
visits, and provides this tool to sub-recipients and local project operators.
Develop an annual monitoring schedule, unless the FPO approves a different standard;
notify sub-recipients and local project operators of monitoring plans; and monitor sub-
recipients and local project operators on a regular basis.
Develop and provide training to increase sub-recipients’ and local project operators’
skills, knowledge, and abilities.
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ATTACHMENT C
When appropriate, prescribe corrective action and follow-up procedures for sub-
recipients and local project operators to ensure that identified problems are remedied.
Monitor the financial systems and expenditures, including sub-recipients and local
project operators on a regular basis to ensure compliance with cost allocations as
specified in the regulations.
Ensure that sub-recipients and local project operators receive adequate resources to
effectively operate local projects.
Train sub-recipients and local project operators on SCSEP financial requirements to help
them effectively manage their own expenditures, and provide general financial training as
needed.
Ensure that all financial reports are accurate and submit them in a timely manner, as
required.
Ensure full implementation and monitoring of requirements for customer satisfaction
surveys, including participant, host agency and employer surveys.
Develop a written plan for both disaster response and recovery so that SCSEP may
continue to operate and provide services under emergency circumstances.
Collaboration and Leveraged Resources
Collaborate with other organizations to maximize opportunities for participants to obtain
workforce development, education, and supportive services to help them move into
unsubsidized employment. These organizations may include but are not limited to:
workforce investment boards, American Job Centers (One-Stop Career Centers),
vocational rehabilitation providers, disability networks, basic education and literacy
providers, and community colleges.
Supportive Services
Provide supportive services, as needed, to help participants participate in their
community service assignment and to obtain and retain unsubsidized employment.
Establish criteria to assess the need for supportive services and to determine when
participants will receive supportive services, including after obtaining unsubsidized
employment.
Sub-Recipient Selection (If Applicable)
In selecting sub-recipients in areas with a substantial population of individuals with
barriers to employment, national grantees should give special consideration to
organizations with demonstrated expertise in serving individuals with barriers to
employment (including former recipients of national grants), as defined in the statute.
Complaint Resolution
Establish and use written grievance procedures for complaint resolution for applicants,
employees, sub-recipients, and participants.
Provide applicants, employees, sub-recipients, and participants with a copy of the
grievance policy and procedures.
Maintenance of Files and Privacy Information
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ATTACHMENT C
Maintain participant files for three program years after the program year in which the
participant received his/her final follow-up activity.
Ensure that all participant records are securely stored by grantee or sub-recipient and
access is limited to appropriate staff in order to safeguard personal identifying
information.
Ensure that all participant medical records are securely stored separately by grantee or
sub-recipient from all other participant records and access is limited to authorized staff
for authorized purposes.
Establish safeguards to preclude tampering with electronic media, e.g., personal
identification numbers (PINs) and SPARQ logins.
Ensure that the ETA/SCSEP national office is immediately notified by grantee in the
event of any potential security breach of personal identifying information, whether
electronic files, paper files, or equipment are involved.
Comply with and ensure that authorized users under its grant comply with all SPARQ
access and security rules.
Documentation
Maintain documentation of waivers of physical examinations by participant.
Maintain documentation of the provision of complaint procedures to participants.
Maintain documentation of eligibility determinations and recertifications.
Maintain documentations of terminations and reasons for termination.
Maintain records of grievances and outcomes.
Maintain records required for data validation.
Maintain documentation of monitoring reports for sub-recipients and host agencies.
Data Collection and Reporting
Ensure the collection and reporting of all SCSEP required data according to specified
time schedules.
Ensure the use of the OMB-approved SCSEP data collection forms and the SCSEP
Internet data collection and evaluation system, SPARQ.
Ensure at the grantee or sub-recipient level that those capturing and recording data are
familiar with the latest instructions for data collection, including ETA administrative
issuances, e.g., TEGLs, Data Collection and Data Validation Handbooks, and internet
postings on the Ask the Experts and SCSEP-Help websites.
Ensure data are entered directly into the WDCS/SPARQ.
Legally obligate sub-recipients to turn over complete data files in the specified electronic
format, as well as hard copy case files, to the grantee when sub-recipients cease to
administer SCSEP.
Legally obligate new sub-recipients to enter complete data related to any participants
whom they acquire upon becoming sub-recipients, including any participants who are
still in the follow-up period.
If any box is not checked, the grantee must provide information on a separate attachment
indicating what specific steps the grantee is taking to conform to those standard grant
requirement(s).
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ATTACHMENT C
By checking the boxes above, I certify that my organization will comply with each of the
listed requirements and will remain in compliance for the program year for which we are
submitting this application.
_____________________________________________ ______________________
Signature of Authorized Representative Date
C-7
Attachment 4: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2014/TEGL_21-13_attachment_d.pdf
ATTACHMENT D
PY 2014 OPTIONAL SPECIAL REQUESTS
Grantees with special requests in one or more of the following areas must submit each request in
a separate, clearly-titled document. Requests for approval must provide a substantive rationale,
such as improved program management, better service to participants, or least disruption
possible to participants.
1. Change 48-Month Individual Durational Limit (IDL) Waiver Options. (Submit only if
you are requesting a change.) To change your current IDL policy, you must request and
receive Departmental approval for one of the following IDL policies. If you are changing
your policy to make it more restrictive, it must have an effective date of at least 120 days
after written approval.
If you propose to change your existing IDL policy, you must describe:
a) Your currently-approved IDL policy.
b) Which of the options below you propose to adopt:
• Option 1: No extensions to any participants; all participants exit at 48 months.
• Option 2: Extensions to every participant who meets at least one of the seven
waiver factors.
• Option 3: Extensions to every participant who meets a specific subset of the seven
waiver factors, and/or extensions are limited to one-time only.
c) A reasonable transition plan that addresses when and how you will notify participants
of the change, and the planned activities to prepare participants for exit from the
program.
2. Additional Funds for Participant Training and Supportive Services – Older Americans
Act (OAA), Section 502(c)(6)(C). (Approvals expire at the end of each program year unless
you submit a new request.) The 2006 Amendments to the OAA permit an exception to the
75% minimum level of expenditures on participant wages and fringe benefits. This exception
allows you to use not less than 65% of program funds for participant wages and fringe
benefits, so that up to an additional 10% of funds are available for training and supportive
services that directly benefit participants.
If you wish to request the use of additional funds for training and supportive services for PY
2014, you must provide:
a) A detailed description of the additional training and supportive services.
b) An explanation of how these activities will directly benefit participants, improve
project effectiveness, and improve employment outcomes for individuals served.
c) A sequence and timeline for these activities.
D-1
d) If applicable, an explanation of whether displacement of eligible individuals or
elimination of positions will occur, and information on how many individuals will be
displaced or positions will be eliminated.
e) An explanation of which performance measures you expect will improve from the
expenditure of additional funds, and the amounts by which you expect each measure
to improve.
If you request additional funds for participant training and supportive services, do not submit
a separate budget narrative for these activities. Instead, the detailed budget narrative must
identify the specific training and supportive service activities that you will provide if your
request is approved. You must also include costs associated with this request in the SF-424
and SF-424A.
3. Increase in Administrative Cost Limitations – 20 CFR 641.870. (Approvals expire at the
end of each program year unless you submit a new request.) The Department may authorize
an increase in the amount available for administrative costs to not more than 15% if it
determines that it is necessary to carry out the project, and if you demonstrate one of the
following:
a) You are incurring major administrative cost increases in necessary program
components.
b) The number of employment positions or eligible minority individuals participating in
the project will decline if administrative costs are not increased.
c) The project size is so small that the amount of administrative expenses incurred to
carry out the project necessarily exceeds 13.5 percent of project funding.
General statements that costs have increased are not adequate justification. You must identify
which costs have increased and why, and how these costs relate to program operations.
4. Extension of Average Project Duration – OAA Section 502(b)(1)(C)(ii). (Approvals
expire at the end of each program year unless you submit a new request.) The maximum
average project duration based on overall participation is 27 months, but you may request
permission from the Department to increase your maximum average project duration to 36
months. Your request must include:
a) A statement of your current average duration and an estimate of your average
duration for the coming program year.
b) A description of your efforts to achieve an average duration of 27 months.
c) The exceptional circumstances that warrant an extension to 36 months, as set forth in
the regulations:
i. High rates of unemployment, poverty, or participation in the program of block
grants to states for temporary assistance for needy families established under
part A of title IV of the Social Security Act, in the areas served by you,
relative to other areas of the state or nation;
ii. Significant downturns in the economy of an area served by you or in the
national economy;
D-2
iii. Significant numbers or proportions of participants with one or more barriers to
employment (including “most-in-need” individuals as described in 20 CFR
641.710(a)(6)) served by you, relative to such numbers or proportions for
grantees serving other areas of the state or nation;
iv. Changes in Federal, state, or local minimum wage requirements; or
v. Limited economies of scale for the provision of community service
employment and other authorized activities in the areas served by you.
5. On-the-Job Experience (OJE) Training Option. (Approvals expire at the end of each
program year unless you submit a new request.) If you wish to utilize OJE, you must meet
the requirements stipulated in Older Worker Bulletin 04-04. You must provide an OJE policy
and sample contracts to the Department for approval before you can exercise this option.
6. Cross-Border Agreements 20 CFR 641.515(c). (Approvals expire at the end of each
program year unless you submit a new request.) State grantees may enter into agreements to
permit cross-border enrollment of eligible participants. These agreements must cover both
state and national grantee slots, and must be submitted for Departmental approval.
7. Rotation Policy 20 CFR 641.575. (Approvals expire at the end of each program year unless
you submit a new request.) You may establish a policy of rotating participants to a new host
agency or a different assignment within the current host agency. You must assure that you
will make an individualized determination that a rotation is in the best interest of the
participant, and that it will further the acquisition of skills listed in the individual
employment plan (IEP).
D-3
Attachment 5: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2014/TEGL_21-13_attachment_e.pdf
ATTACHMENT E
PY 2014 FEDERAL PROJECT OFFICER (FPO) LIST FOR SCSEP GRANTEES
Grantee Region FPO Name Phone E-Mail
Alabama III Linda Lundy (404) 302-5369 [email protected]
Alaska VI Ingrid Nyberg (415) 625-7947 [email protected]
Arizona VI Latha Seshadri (415) 625-7937 [email protected]
Arkansas IV Marilyn Brandenburg (972) 850-4617 [email protected]
California VI John Jacobs (415) 625-7940 [email protected]
Colorado IV Amanda Denogean (972) 850-4664 [email protected]
Connecticut I Suzanne Pouliot (617) 788-0180 [email protected]
Delaware II Christopher Ransome (215) 861-5222 [email protected]
District of Columbia II Christopher Ransome (215) 861-5222 [email protected]
Florida III Linda Lundy (404) 302-5369 [email protected]
Georgia III Linda Lundy (404) 302-5369 [email protected]
Hawaii VI John Jacobs (415) 625-7940 [email protected]
Idaho VI John Jacobs (415) 625-7940 [email protected]
Illinois V Alice Mitchell (312) 596-5413 [email protected]
Indiana V Alice Mitchell (312) 596-5413 [email protected]
Iowa V Alice Mitchell (312) 596-5413 [email protected]
Kansas V Alice Mitchell (312) 596-5413 [email protected]
Kentucky III Linda Lundy (404) 302-5369 [email protected]
Louisiana IV Roseana Smith (972) 850-4615 [email protected]
Maine I Michael Hotard (617) 788-0114 [email protected]
Maryland II Christopher Ransome (215) 861-5222 [email protected]
Massachusetts I Suzanne Pouliot (617) 788-0180 [email protected]
Michigan V Alice Mitchell (312) 596-5413 [email protected]
Minnesota V Alice Mitchell (312) 596-5413 [email protected]
Mississippi III Linda Lundy (404) 302-5369 [email protected]
Missouri V Alice Mitchell (312) 596-5413 [email protected]
Montana IV Bernie Cutter (972) 850-4618 [email protected]
Nebraska V Alice Mitchell (312) 596-5413 [email protected]
Nevada VI John Jacobs (415) 625-7940 [email protected]
New Hampshire I Michael Hotard (617) 788-0114 [email protected]
New Jersey I Suzanne Pouliot (617) 788-0180 [email protected]
New Mexico IV Bill Martin (972) 850-4635 [email protected]
New York I Suzanne Pouliot (617) 788-0180 [email protected]
North Carolina III Linda Lundy (404) 302-5369 [email protected]
North Dakota IV Cynthia Wilson Green (972) 850-4619 [email protected]
Ohio V Alice Mitchell (312) 596-5413 [email protected]
Oklahoma IV Felecia Blair (972) 850-4643 [email protected]
Oregon VI John Jacobs (415) 625-7940 [email protected]
Pennsylvania II Christopher Ransome (215) 861-5222 [email protected]
Puerto Rico I Michael Hotard (617) 788-0114 [email protected]
Rhode Island I Michael Hotard (617) 788-0114 [email protected]
South Carolina III Linda Lundy (404) 302-5369 [email protected]
South Dakota IV Bernie Cutter (972) 850-4618 [email protected]
Tennessee III Linda Lundy (404) 302-5369 [email protected]
Texas IV Kajuana Donahue (972) 850-4613 [email protected]
Utah IV Amanda Denogean (972) 850-4664 [email protected]
Vermont I Suzanne Pouliot (617) 788-0180 [email protected]
Virginia II Christopher Ransome (215) 861-5222 [email protected]
Washington VI John Jacobs (415) 625-7940 [email protected]
4/14/2014
West Virginia II Christopher Ransome (215) 861-5222 [email protected]
Wisconsin V Alice Mitchell (312) 596-5413 [email protected]
Wyoming IV Bill Martin (972) 850-4635 [email protected]
American Samoa VI Janice Shordike (415) 625-7943 [email protected]
Guam VI Janice Shordike (415) 625-7943 [email protected]
Northern Mariana Islands VI Janice Shordike (415) 625-7943 [email protected]
Virgin Islands I Michael Hotard (617) 788-0114 [email protected]
Grantee Region FPO Name Phone E-Mail
AARP Foundation II Christopher Ransome (215) 861-5222 [email protected]
Asociación Nacional Pro
Personas Mayores VI John Jacobs (415) 625-7940 [email protected]
Associates for Training and I Suzanne Pouliot (617) 788-0180 [email protected]
Development, Inc. (4ADT)
Easter Seals, Inc. V Christopher Mendoza (312) 596-5513 [email protected]
Experience Works, Inc. III Connie Taylor (404) 302-5338 [email protected]
Goodwill Industries
International, Inc. II Christopher Ransome (215) 861-5222 [email protected]
Mature Services, Inc. V Alice Mitchell (312) 596-5413 [email protected]
National Able Network I Suzanne Pouliot (617) 788-0180 [email protected]
National Asian Pacific Center on VI John Jacobs (415) 625-7940 [email protected]
Aging
National Caucus and Center on II
Black Aged, Inc. Christopher Ransome (215) 861-5222 [email protected]
National Council on the Aging, II
Inc. Christopher Ransome (215) 861-5222 [email protected]
National Indian Council on IV Brie Burleson (972) 850-4652 [email protected]
Aging
National Urban League I Suzanne Pouliot (617) 788-0180 [email protected]
Senior Service America, Inc. II Christopher Ransome (215) 861-5222 [email protected]
SER - Jobs for Progress IV Patricia Evans (972) 850-4644 [email protected]
National, Inc.
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