EUC reemployment service reporting, Change 2

Accessible letter PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2012/TEGL_20_11_Chg2_Acc.pdf

CLASSIFICATION
   EMPLOYMENT AND TRAINING ADMINISTRATION              Reemployment/EUC
               ADVISORY SYSTEM                         CORRESPONDENCE SYMBOL
                                                       OUI/OWI
          U.S. DEPARTMENT OF LABOR
                                                       DATE
             Washington, D.C. 20210                      December 4, 2012

ADVISORY:         TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 20-11,
                  Change 2

TO:               STATE WORKFORCE AGENCIES
                  STATE WORKFORCE LIAISONS
                  UNEMPLOYMENT INSURANCE DIRECTORS
                  EMPLOYMENT SERVICE DIRECTORS

FROM:             JANE OATES /s/
                  Assistant Secretary

SUBJECT:          Reemployment Services (RES) and Reemployment and Eligibility
                  Assessment (REA) Activities for Recipients of Emergency Unemployment
                  Compensation (EUC)

1. Purpose. To transmit the new EUC08 RES/REA required reports (ETA 9128u,
   Reemployment Services and Reemployment and Eligibility Assessments for EUC08
   Claimants; and ETA 9002, EUC Quarterly Report Services to Participants & Performance
   Outcomes for Exiters) and reporting instructions to state workforce agencies.

2. References.
   • Middle Class Tax Relief and Job Creation Act of 2012, Public Law (Pub. L.) 112-96,
      Title II, Sections 2001-2184 (Extended Benefits, Reemployment and Program Integrity
      Improvement Act);
   • Supplemental Appropriations Act, 2008, as amended, Pub. L. 110-252, Title IV, Sections
      4001-4007 (EUC Act); and
   • Training and Employment Guidance Letter (TEGL) No. 20-11 and TEGL No. 20-11
      Change 1, Reemployment Services and Reemployment and Eligibility Assessment
      Activities for Recipients of Emergency Unemployment Compensation.

3. Background. Providing effective reemployment services to the unemployed (including the
   long-term unemployed) and minimizing improper payments are high priorities for the U.S.
   Department of Labor (Department) and its partners, the state workforce agencies. Section
   2142 of the Middle Class Tax Relief and Job Creation Act of 2012 (the Act) added
   subsection (i) to Section 4001 of the EUC Act, requiring that states operating an EUC
   program provide RES and “in person” REA to individuals who began receiving EUC First
   Tier benefits or who transitioned from First Tier to Second Tier benefits on or after
   March 23, 2012.

4. Reporting Requirements. Compliance with the Act necessitated additional reporting by
   state agencies on the provision of EUC08 RES/REA activities. The Department submitted an

 RESCISSIONS                                           EXPIRATION DATE
 None                                                  Continuing

     Information Collection Request to the Office of Management and Budget (OMB) requesting
     changes to existing collections and new collections. The reporting instructions for ETA
     9128u has been approved by OMB (No. 1205-0456) and ETA 9002 has been approved by
     OMB (No. 1205-0493) under the Paperwork Reduction Act of 1995. Please see attached
     forms and reporting instructions.

     Note: States may report EUC RES/REA services that have been substantially completed.
     The RES/REA will be considered substantially completed when the services have been either
     completed and/or the failure to complete one or more of the services has been addressed by
     the state, such as through appropriate denials/disqualifications. States can enter the number
     of claimants who were provided complete or substantially complete services in Item 2 of the
     ETA 9128u.

5. Action Requested. State Administrators are requested to provide this information to the
   appropriate staff.

6.   Inquiries. Inquiries should be directed to the appropriate Regional Office.

7. Attachment(s).

     Attachment 1 - ETA 9128u - Reemployment Services and Reemployment and Eligibility
     Assessments for EUC08 Claimants

     Attachment 2 - ETA 9002 EUC Quarterly Report Services to Participants & Performance
     Outcomes for Exiters

Attachment 1: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2012/TEGL_20_11_Chg2_Att1.pdf

Attachment 1 - ETA 9128u - Reemployment Services and Reemployment
                          and Eligibility Assessments for EUC Claimants


A.        Facsimile of Form

 ETA 9128u – Reemployment Services and Reemployment and Eligibility Assessments for EUC08 Claimants

       STATE                   REGION                                      REPORT FOR PERIOD ENDING


    1.    Number of Claimants First Scheduled for RES/REA

    2.    Number of Claimants Provided All Required RES/REA Services

    3.    Number of Claimants Provided Additional Services

    4.    Number of Claimants in Item 2 Disqualified

    5.    Number of Claimants in Item 4 Disqualified for Work Search Issues

    6.    Number of Claimants Who Failed to Report for the Initial RES/REA Session

    7.    Number in Item 6 Who Were Rescheduled Without Disqualification

    8.    Number in Item 6 Who Were Disqualified

    9.    Number in Item 6 Who Were Neither Rescheduled nor Disqualified

    10.   Number of Claimants Who Failed to Participate in a Service

    11.   Number in Item 10 Who Were Disqualified


Comments:

OM B No.: 1205-0456           OM B Expiration Date: 11/31/2012               Estimated Average Response Time: 30 Minutes
OMB Burden Statement: These reporting instructions have been approved under the Paperwork reduction Act of 1995. Persons are
not required to respond to this collection of information unless it displays a valid OMB control number. Public reporting burden for this
collection of information includes the time for reviewing instructions, searching existing data sources, gathering and maintaining the
data needed, and completing and reviewing the collection of information. Submission is required to obtain or retain benefits under
SSA 303(a)(6). Respondents have no expectation of confidentiality. Send comments regarding this burden estimate or any other
aspect of this collection of information, including suggestions for reducing this burden, to the U.S. Department of Labor, Office of
Unemployment Insurance, Room S-4524, 200 Constitution Ave., NW, Washington, DC, 20210.

B. Purpose

     The ETA 9128u report provides quarterly information on Reemployment Services and
     Reemployment and Eligibility Assessments (RES/REA) for EUC08 claimants. Public
     Law (Pub. L.) 112-96 requires states with an EUC08 agreement to provide RES/REA
     services to most claimants starting Tier 1 after March 23, 2012, and to most claimants
     starting Tier 2 after March 23 who did not previously receive RES/REA services.
     Required services include provision of labor market and career information, skills
     assessment, orientation to American Job Center services, and a review of EUC08
     eligibility relating to job search. Additional re-employment services may also be
     provided. The data on this report allow for monitoring of EUC RES/REA activities and
     will be used to determine the amount of funding to be provided.

C.   Due Date and Transmittal

     The electronically submitted report is due in the ETA National Office on the first day of
     the second month following the quarter of reference (e.g., August 1 for the April-June
     quarter). The first report was due August 1, 2012.

D.   General Reporting Instructions

     Data on this report applies to individuals in the EUC08 program only. State Workforce
     Agencies (SWAs) or other agencies administering EUC08 RES/REA activities should
     ensure that systems are in place to collect information on service receipt.

     Data are reported for the quarter in which the activity occurred. The activity being
     reported could occur one or more quarters after the quarter in which the individual was
     first scheduled for EUC08 RES/REA services.

     If there is any reportable EUC08 RES/REA activity in March 2012, it should be
     reported on the April-June 2012 report.

E.   Item by Item Instructions

                    1.   Number of Claimants First Scheduled for RES/REA. Enter the number of
          claimants who were scheduled for RES/REA for the first time during a period of
          EUC receipt based on a particular benefit year. If the claimant failed to report for
          RES/REA and was rescheduled, the rescheduled RES/REA should not be
          counted in this item. If a claimant is again scheduled for RES/REA based on a
          subsequent benefit year, the claimant should be counted again.

                    2.   Number of Claimants Provided All Required RES/REA Services. This item will
          be used to determine the amount of funding to be provided to the state. Enter
          the number of claimants reported in item 2 who were provided all services
          required under Pub. L. 112-96. If the services were provided at different times,
          report the claimant in the quarter in which the final service was provided. Include
          claimants who were excused from participation in one or more, but not all, of the
          required services. If one or more services require follow-up action by the
          claimant, count that claimant as having been provided all services whether or not
          the claimant took that action.


3.   Number of Claimants Receiving Additional Services. Enter the number of
     claimants reported in item 2 who received any additional services that are
     permitted, but not required, under Pub. L. 112-96 during the report quarter.

4.   Number of Claimants in Item 2 Disqualified. Enter the number of claimants
     reported in item 2 who received required RES/REA services and were disqualified
     or were ineligible for benefits for a week or more. The disqualification or
     ineligibility must be the direct result of the eligibility review.

5.   Number of Claimants in Item 4 Disqualified for Work Search Issues. Enter the
     number of claimants reported in item 4 who received required RES/REA services
     and were disqualified or were ineligible for benefits for a week or more based on a
     work search issue. The disqualification or ineligibility must be the direct result of
     the eligibility review. Claimants reported in item 5 should also be reported in item
     4.

6.   Number of Claimants Who Failed to Report for the Initial RES/REA Session.
     Enter the number of claimants who were scheduled for an initial RES/REA
     session who failed to report. It includes claimants who failed to report and who
     were subsequently rescheduled for RES/REA at a different time. Claimants
     counted in this item should also be counted in items 7, 8, or 9.

7.   Number in Item 6 Who Were Rescheduled Without Disqualification. Enter the
     number of claimants reported in item 6 who were rescheduled and were not
     disqualified or ineligible for benefits for a week or more.

8.   Number in Item 6 Who Were Disqualified. Enter the number of claimants reported
     in item 6 who were disqualified or were ineligible for benefits for a week or more
     as a result of failure to report.

9.   Number in Item 6 Who Were Neither Rescheduled nor Disqualified. Enter the
     number of claimants reported in item 6 who were neither rescheduled nor
     disqualified nor ineligible for a week or more. This includes claimants who
     stopped claiming EUC08 as well as claimants excused from participation in
     RES/REA.

10. Number of Claimants Who Failed to Participate in a Reemployment Service.
    Enter the number of claimants who reported for an EUC08 RES/REA failed to
    participate in a reemployment service to which they were referred. This does not
    include failure to report to the initial REA session, as reported in item 6.

11. Number in Item 10 Who Were Disqualified. Enter the number of claimants
    reported in item 10 who were disqualified or were ineligible for benefits for a week
    or more as a result of not participating in a service to which they were referred.

Attachment 2: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2012/TEGL_20_11_Chg2_Att2.pdf

Attachment 2 - ETA 9002 EUC Quarterly Report Services
                                      to Participants & Outcomes for Exiters

A. Report Facsimile

ETA 9002 EUC Quarterly Report                                                                    U.S Department of Labor
Services to Participants & Performance Outcomes for                                              Labor Exchange Reporting
Exiters                                                                                          System


State:                                                        Report Due mm/dd/yyyy                          OMB No. 1205-0456
                                                                                                             Expires: 10/31/2012

                                                                                                   Veterans, Eligible Persons,
                Current Reporting Period Ending
                                                               Total EUC RES/REA Claimants          TSMs Who Receive EUC
                         mm-dd-yyyy
                                                                                                           RES/REA
 1   Total Participants
 2   Interstate
 3       Male
 4       Female
 5   Adult (18 and over)
 6       18 – 44
 7       45 – 54
 8       55 and over
 9   Total Exiters
10 Entered Employment Numerator
11       Entered Employment (Youth)
12       Entered Employment (18-44)
13       Entered Employment (45-54)
14       Entered Employment (55 and over)
15 Entered Employment Rate
16       Employment Retention at Six Mo. Numerator
17       Employment Retention at Six Mo. Denominator
18       Employment Retention Rate at Six Mo.
19     Six Month Average Earnings
Staff-Assisted Service Distribution
20 Received Staff-Assisted Services
21 Career Guidance
22 Job Search Activities
23 Referred to Employment
24 Referred to WIA Services
25 Received Workforce Info Services
Report Comments:


  OM B No.: 1205-0493             OM B Expiration Date: 11/31/2012 Estimated Average Response Time: 80 Hours
  OMB Burden Statement: These reporting instructions have been approved under the Paperwork reduction Act of 1995. Persons are
  not required to respond to this collection of information unless it displays a valid OMB control number. Public reporting burden for this
  collection of information includes the time for reviewing instructions, searching existing data sources, gathering and maintaining the
  data needed, and completing and reviewing the collection of information. Submission is required to obtain or retain benefits under
  SSA 303(a)(6). Respondents have no expectation of confidentiality. Send comments regarding this burden estimate or any other
  aspect of this collection of information, including suggestions for reducing this burden, to the U.S. Department of Labor, Office of
  Unemployment Insurance, Room S-4524, 200 Constitution Ave., NW, Washington, DC, 20210.

B. Purpose

Providing effective reemployment services to the unemployed (including the long-term
unemployed) and minimizing erroneous payments are high priorities for the Department of
Labor and its partners, the state workforce agencies. Providing reemployment assistance
to those who are unemployed can result in more rapid reemployment, shorter claim
duration, 1 and fewer erroneous payments of unemployment compensation (UC). In light of
this evidence, Congress passed the Emergency Unemployment Compensation (EUC) Act,
as amended by Section 2142 of the Middle Class Tax Relief and Job Creation Act of 2012
(Act). The EUC Act adds, among other provisions, a requirement that states operating an
EUC program provide reemployment services and reemployment and eligibility
assessments (RES/REA) to individuals who begin receiving EUC First Tier benefits or who
transition from First Tier to Second Tier benefits on or after the 30th day after the date of
enactment of the Act. The EUC Act makes participation in RES/REA services a condition of
continued EUC eligibility for these individuals (see Training and Employment Guidance
Letter (TEGL) No. 20-11 for more information about requirements and waivers).

States are required to provide quarterly information on the ETA 9002 EUC for those
claimants who are referred to RES/REA. This data collection requirement will provide
demographic data on claimants, information about the types of reemployment services and
referrals received, as well as outcomes data including claimants entered employment rate,
employment retention rate, and average six month earnings.

C. Due Date and Transmittal

The reports will be submitted electronically to the ETA National Office as part of the ETA
9002 and VETS 200 quarterly submissions. For Program Year (PY) 2012 the due dates are
November 14, 2012, February 14, 2013, May 15, 2013, and August 31, 2013. The first
report will be due November 14, 2012 and will be the first submission using the updated
Electronic Data Reporting and Validation System (E-DRVS).

D. General Reporting Instructions

Data on this report concerns RES/REA services to participants and performance outcomes
for program exiters. RES/REA participants and exiters will be identified by recording the
code REUC in column 91 (special project identifier) of the revised Labor Exchange
Reporting System (LERS) individual record layout. States will not be required to build this
report internally. Rather, the states will be responsible for making the required changes to
the individual record layout and submitting the revised layout to ETA’s E-DRVS. E-DRVS
will build the repot utilizing the modified record layout. For PY 2012, the pertinent cohorts
E-DRVS will utilize are summarized in the following table.


1 Louis Jacobson, (February 1991). “Congressional Testimony on the Effectiveness of the Employment
Service in Aiding UI Claimants.” Before the Subcommittee on Human Resources, House Committee on
Ways And Means, Washington D.C.

Program Year 2012                                Time Periods To Be Reported
Report Quarters                July – Sept.           Oct. – Dec.      Jan. – Mar.     Apr. – June
                              November 14,
Report Due Date                   2012           February 14, 2013    May 15, 2013   August 14, 2013
Participants and                                    1/01/12 to         4/1/12 to        7/1/12 to
Characteristics             10/1/11 to 9/30/12       12/31/12           3/31/13          6/30/13
                                                                       1/1/12 to        4/1/12 to
Exiters and Services         7/1/11 to 6/30/12   10/1/11 to 9/30/12    12/31/12          3/31/13
                                                                       7/1/10 to       10/1/10 to
Entered Employment Rate     1/1/10 to 12/31/10   4/1/10 to 3/31/11      6/30/11          9/30/11
                                                                       1/1/10 to        4/1/10 to
Employment Retention Rate    7/1/09 to 6/30/10   10/1/09 to 9/30/10    12/31/10          3/31/11
Six Months Average                                                     1/1/10 to        4/1/10 to
Earnings                     7/1/09 to 6/30/10   10/1/09 to 9/30/10    12/31/10          3/31/11

   E. Item by Item Instructions

   As directed in the previous section, states are required only to submit a revised LERS
   individual record layout to E-DRVS, which will build and submit the 9002 EUC reports to
   ETA (upon State certification). However, the item by item instructions are available in the
   updated ETA 406 Handbook. The updated draft ETA 406 handbook is available only upon
   request ([email protected]) until final Office of Management and Budget approval
   is granted, as the modifications to the collection are on interim month-to-month approval
   status.