Corrected farmworker housing reporting attachment, Change 1

CLASSIFICATION
   EMPLOYMENT AND TRAINING ADMINISTRATION                  NFJP
               ADVISORY SYSTEM                             CORRESPONDENCE SYMBOL
          U.S. DEPARTMENT OF LABOR                         OWI-DNPTTA
             Washington, D.C. 20210                       DATE
                                                          July 30, 2020

ADVISORY:       TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 19-18,
                Change 1

TO:             NATIONAL FARMWORKER JOBS PROGRAM GRANTEES

FROM:           JOHN PALLASCH
                Assistant Secretary

SUBJECT:        Corrected Attachment VI to Training and Employment Guidance Letter
                (TEGL) 19-18

1. Purpose. To provide corrected Attachment VI Example Planning Service Breakdown for
   Housing Grantees to TEGL 19-18.

2. Action Requested. Please replace Attachment VI to TEGL 19-18 with the attached corrected
   Attachment VI and ensure that the NFJP housing reporting aligns with the updated explanation.

3. Summary and Background.

   a. Summary – This TEGL 19-18, Change 1 provides corrected Attachment VI Example
      Planning Service Breakdown for Housing Grantees to TEGL 19-18.

   b. Background – TEGL 19-18 Program Year 2019 Planning Guidance for National
      Farmworker Jobs Program Career Services and Training Grantees and Housing
      Grantees was issued May 17, 2019 and is posted at
      https://wdr.doleta.gov/directives/corr_doc.cfm?DOCN=7629.

4. Details. Attachment VI to TEGL 19-18 contained minor errors. The corrected Attachment
   VI explains that housing grantees must report individuals and their family members under
   both categories simultaneously, if applicable, to measure the impact of housing on
   individuals and households, consistent with the definition of “family” at 20 CFR 685.110 and
   the indicators of performance for grantees providing NFJP housing services at 20 CFR
   685.400. For example, if a grantee provides permanent housing services to a family of 8, the
   grantee must report that it provided these services to one family and to 8 individuals. The
   corrections are reflected in the “Definitions” table that begins on p. VI-2. Specifically, the
   “Note:” that is included at the end of each definition has been updated, beginning with the
   row of that table that provides the definition for “Total New Migrant and Seasonal

 RESCISSIONS                                              EXPIRATION DATE
 None                                                     Continuing

   Farmworkers (MSFW) (will receive permanent housing services each quarter)” and in each
   subsequent row of the table. All other information in TEGL 19-18 remains the same.
5. Inquiries. Please direct all questions to appropriate Federal Project Officers.

6. Reference.

      TEGL 19-18 Program Year 2019 Planning Guidance for National Farmworker Jobs
       Program Career Services and Training Grantees and Housing Grantees

7. Attachment.

      Corrected Attachment VI Example Planning Service Breakdown for Housing Grantees

   Attachment VI
   Planning Service Breakdown for Housing Grantees Example Form and Instructions
   Revised 9.30.19

In this example, the totals for the program year are (add each quarter together for each data point):

    Permanent Housing –

        1. Total New MSFW:                  15 + 36 + 27 + 24 =     102     total for the program year
        2. Total new MSFW Families:         27 + 12 + 9 + 6 =       54      total for the program year
        3. Total New Individuals:           4 + 8 + 5 + 15 =        32      total for the program year
        4. Total New Families:              7+2+1+5=                15      total for the program year

    Temporary Housing –

        1. Total New MSFW:                  15 + 20 + 27 + 18 =     80      total for the program year
        2. Total New MSFW Families:         20 + 10 + 15 + 20 =     65      total for the program year

    Remember:       Data entered in each column/row of the Planning Service Breakdown should represent
                    the number of new persons or families enrolled in the applicable quarter. Grantees
                    should not document cumulative totals.

                                                 Attachment VI-1

  Attachment VI
  Planning Service Breakdown for Housing Grantees Example Form and Instructions
  Revised 9.30.19

                                                        Definitions
                               Housing that is owner-occupied, or occupied on a permanent, year-round basis
                               (notwithstanding ownership) as the eligible MSFW's primary residence to which he/she
Permanent Housing
                               returns at the end of the work or training day. See 20 CFR 685.360 1(i) for additional
                               information on types of permanent housing.

                               Housing that is not owner-occupied and is used by MSFW's whose employment requires
Temporary Housing
                               occasional travel outside their normal commuting area. See 20 CFR 685.360 2(i).

                               For the purpose of housing assistance, family means the eligible MSFW and all the
Family                         individuals identified under the definition of dependent in this section who are living
                               together in one physical residence (described in § 685.110). See TEGL 18-16 section 6(D).
                               The total number of eligible MSFWs that benefit from permanent housing activities
Total New Migrant and          provided within the quarter.
Seasonal Farmworkers           Note: Count eligible MSFWs as an individual in “total new MSFWs” and as a part of a family
(MSFW) (will receive           within the “total new MSFW families, if applicable.” The MSFW family count is a subset of
permanent housing services     the MSFW individual count.
each quarter)

                              The total number of eligible MSFW families that benefit from permanent
Total New MSFW Families       housing activities provided within the quarter. A “Family” is two or
(will receive permanent       more individuals falling under one of the relationships described in
housing services each         20 CFR 685.110: spouse; child, grandchild, or great grandchild,
quarter)                      including legally adopted children; stepchild; brother, sister, half
                              brother, half sister, stepbrother, or stepsister; parent, grandparent,
                              or other direct ancestor but not foster parent; foster child;
                              stepfather or stepmother; uncle or aunt; niece or nephew; father-
                              in-law, mother-in-law, or son-in-law; or daughter-in-law, brother-in-
                              law, or sister-in law. For example, a participant of the program is
                              provided a rental property, with a year lease, and the two family
                              members residing with that participant benefit from the service.
                              Three individuals have been served, and one family has been
                              served. If a participant of the program has no other family member
                              that is a participant or benefits from the housing services provided,
                              then that participant is not to be recorded as a “Family” for the
                              purposes of this report.

                               Note: Count eligible MSFWs as a part of a family within the “total new MSFW families.” The
                               MSFW family count is a subset of the MSFW individual count.
                              The total number of individuals that benefit from permanent housing
                              activities provided within the quarter. This number does not include the
Total New Individuals (will   eligible MSFW individuals reported in #1. It is strictly those served but not
receive permanent housing     NFJP eligible. An “Individual Served” is a recipient of a housing
services each quarter)        property or another individual that benefits from the housing
                              services provided, typically a family member of the individual
                              served. For example, an individual is not an eligible MSFW is
                              provided a year-long lease in a rental property, and the two family
                              members residing with that participant benefit from living on the
                              property. Therefore, three individuals have been served.
                              Note: Count non-NFJP eligible persons as a part of a family within the “total new families” if
                              applicable, and as an individual in “total new individuals.” The family count is a subset of
                                                    Attachment VI-2

  Attachment VI
  Planning Service Breakdown for Housing Grantees Example Form and Instructions
  Revised 9.30.19
                            the individual count.

                            The total number of families that benefit from permanent housing activities provided
                            within the quarter. This number does not include the eligible MSFW families reported in
Total New Families (will    #2. It is strictly those served, but not NFJP eligible.
receive permanent housing   Note: Count non-NFJP eligible persons as a part of a family within the “total new families”
services each quarter)      and as an individual in “total new individuals.” The family count is a subset of the individual
                            count.

                             The total number of eligible MSFWs that benefit from temporary housing activities
                             provided within the quarter.
Total New MSFW (will
receive temporary housing    Note: Count eligible MSFWs and any family members (as defined above) as a part of a family
services each quarter)       within the “total new MSFW families” if applicable, and as an individual in “total new
                             individuals.” The family count is a subset of the individual count.
                             The total number of eligible MSFW families that benefit from the temporary housing
Total New MSFW Families      activities provided within the quarter.
(will receive temporary
housing services each        Note: Count eligible MSFWs as a part of a family within the “total new MSFW families,” if
quarter)                     applicable, and as an individual in “total new individuals.” The family count is a subset of
                             the individual count.

                                                    Attachment VI-3