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Program Year 2019 SCSEP grant allotments and plans
Summary ETA gave Senior Community Service Employment Program state, territorial, and national grantees Program Year 2019 allotments, authorized positions, and application instructions. Its five attachments provide grant tables and submission materials. ETA now labels this funding advisory Canceled.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 18-18
Date issued
May 10, 2019
Status
Withdrawn
ETA marks this listing entry Canceled as of October 24, 2026. The letter prints an expiration date of Continuing and lists TEGL 17-17 in its rescissions box; no later cancellation instrument is identified.
Status last verified October 24, 2026
Topics
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Official attachments: Attachment 1, Attachment 2, Attachment 3, Attachment 4, Attachment 5.
CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION SCSEP
ADVISORY SYSTEM CORRESPONDENCE SYMBOL
U.S. DEPARTMENT OF LABOR OWI DNPTTA
Washington, D.C. 20210 DATE
May 10, 2019
ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 18-18
TO: SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM
GRANTEES
FROM: MOLLY E. CONWAY /s/
Acting Assistant Secretary
SUBJECT: Program Year (PY) 2019 Planning Instructions and Allotments for Senior
Community Service Employment Program (SCSEP) State, Territorial, and
National Grantees
1. Purpose. To provide SCSEP state, territorial, and national grantees with the PY 2019
SCSEP allotments and the application instructions for PY 2019 grant submissions.
2. Action Requested. To apply for PY 2019 grant funds, SCSEP grantees must follow the
instructions in this TEGL and submit all documents to grants.gov within 30 days of
publication of this TEGL.
3. Summary and Background.
a. Summary. The Employment and Training Administration (ETA) releases grant
planning guidance each program year to advise SCSEP grantees of the number of
authorized positions and associated allotments for the program year and ETA’s
requirements for obligating funding to grantees. This TEGL provides SCSEP state,
territorial, and national grantees with the PY 2019 SCSEP allotments and instructions
for PY 2019 grant submissions.
b. Background. SCSEP funds are allocated by a formula set forth in Sec. 506 of the
Older Americans Act (OAA), and SCSEP operates on a program year basis from July
1 through June 30 of the following year. The Department of Defense and Labor, Health
and Human Services, and Education Appropriations Act, 2019 and Continuing
Appropriations Act, 2019, Pub. L. 115-245, (from this point forward, referred to as “the
Act”), Division B, Title I, Secs. 106(b) and 107, allows the Secretary of Labor to set aside
up to 0.5 percent of each discretionary appropriation for activities related to program
integrity and 0.75 percent of most operating funds for evaluations. Any funds not utilized
for these reserve activities will be distributed by formula to state, territorial and national
grantees. In PY 2019, after reducing the appropriation by $2,712,000 for set asides,
$397,288,000 is available for SCSEP program activities. ETA renews SCSEP state and
territorial grant awards on an annual basis and SCSEP national grants on an annual
RESCISSIONS EXPIRATION DATE
TEGL 17-17 Continuing
basis during non-competitive years, including PY 2019. Each year ETA requires
grantees to submit a grant application that includes an SF-424, an SF-424A, the
geographic areas served, a detailed budget narrative, a program narrative, signed
programmatic assurances, and any optional requests.
4. Annual Grant Guidance.
a. Program Allotments (Attachment I). Attachment I details the funding amounts and
authorized positions for each grantee in PY 2019. The allotments reflect set asides
authorized by the Act.
b. Grant Application Requirements. Grantees must submit a complete grant package in
order to receive PY 2019 funds. ETA will not obligate funds to any grantee that fails to
provide all of the information outlined in this guidance. Additionally, grantees must
ensure that the components of the grant application package are consistent with each
other.
i. Application and Budget Information Form. Grantees must submit current
versions of the SF-424 Application for Federal Assistance and the SF-424A
Budget Information Form. Budgets must include the non-Federal share of at
least 10 percent of the total cost (OAA Sec. 502(c)(1)). These interactive
documents and accompanying instructions are available at the following link1:
https://www.grants.gov/forms/sf-424-family.html.
ii. Geographic Areas. Item 14 of the SF-424 requires a list of the “Areas Affected
by Project.” Grantees must list the states and counties the grant will serve,
and must use www.scseped.org to obtain that information. Grantees can
export the data for the service area(s) to an Excel spreadsheet and attach the
list as a separate document.
iii. Budget Narrative (Attachment II). Grantees must submit a budget narrative
that provides the information outlined in Attachment II, including:
A detailed description of costs associated with each line item on the SF-
424A Budget Information Form;
Both the percentage and total dollar amount allocated to participant wages
and fringe benefits as described at 20 CFR 641.565;
Both the percentage and total dollar amount allocated to administrative
costs as described at 20 CFR 641.856; and
Infrastructure contributions to the workforce system in accordance with
WIOA Sec. 121(h).
iv. Program Narrative (Attachment III). National grantees must provide any
updates to the statement of work that was included in the grant award
documents following the 2016 National Competition. All grantees must
submit a narrative that includes the information outlined in detail in
Attachment III, including:
SCSEP operation, service delivery, and coordination;
Services to minorities; and
Organizational structure, monitoring, and audits.
1 Choose the SF-424 and SF-424A that note “Agency Owner” as “Grants.gov”.
v. Programmatic Assurances (Attachment IV). Grantees must review, sign, and
submit the programmatic assurances in Attachment IV that outline program
requirements based on the OAA and the SCSEP regulations at 20 CFR Part
641. The signatory must be the same individual as the Authorized
Representative listed in item 21 of the SF-424.
vi. Optional Requests (Attachment V). Grantees may submit one or more of the
optional requests described in Attachment V.
c. Notices of Award. ETA will issue Notices of Award with new grant numbers and
allocation amounts to SCSEP grantees for PY 2019.
d. Office of Management and Budget (OMB) Approval. As required by the Paperwork
Reduction Act, OMB has reviewed and approved this information collection (OMB
Control Number 1205-0040, which expires on November 30, 2021). Under 5 CFR
1320.5(b), an agency cannot conduct, sponsor, or require a response to a collection of
information unless the collection displays a valid OMB Control Number.
5. Inquiries. Please direct inquiries to the appropriate Regional Office.
6. References.
OAA Reauthorization Act of 2016, Pub. L. 114-144 (April 19, 2016);
Department of Defense and Labor, Health and Human Services, and Education
Appropriations Act, 2019 and Continuing Appropriations Act, 2019, Pub. L. 115-245
(September 28, 2018);
SCSEP Final Rule, 75 Federal Register (FR) 537864 (September 1, 2010), published at
20 CFR Part 641;
TEGL 17-16, Infrastructure Funding of the One-Stop Delivery System (January 18,
2017);
WIOA, Pub. L. 113-128, Sec. 121, Funding of One-Stop Infrastructure;
Paperwork Reduction Act of 1995, Pub. L. 104-13 (May 22, 1995);
SCSEP Performance Data Collection Approval (Office of Management and
Budget No. 1205-0040) (expiration date November 30, 2021).
OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements
for Federal Awards; Final Rule, 78 FR 78589 (December 26, 2013), published at 2 CFR
Part 200;
TEGL 12-06, Revised Income Inclusions and Exclusions and Procedures for Determining
Senior Community Service Employment Program (SCSEP) Eligibility (December 28,
2006);
VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011, Pub. L. 112-56
(November 21, 2011);
The Fair Labor Standards Act of 1938, as amended through Pub. L. 115-141 (March 23,
2018); and
TEGL 11-18-, 2019 Federal Poverty Guidelines for Senior Community Service
Employment Program (SCSEP) Grants (February 27, 2019).
The Social Security Act of 1935, as amended through Pub. L. 89-97 (July 30, 1965).
7. Attachments.
Attachment IA-IE: Funding Allocations and Authorized Positions
Attachment II: Budget Narrative Instructions
Attachment III: Program Narrative Instructions
Attachment IV: Programmatic Assurances
Attachment V: Optional Requests
Attachment IA
USDOL/ETA
Senior Community Service Employment Program
PY 2019 Authorized Positions and Funding*
for State Agencies and Territories, by State
States Positions Dollars
State Agencies
Alabama 152 $1,469,982
Alaska 175 1,696,631
Arizona 109 1,055,538
Arkansas 149 1,444,079
California 702 6,805,953
Colorado 83 802,986
Connecticut 89 867,743
Delaware 175 1,696,631
District of Col 47 459,774
Florida 483 4,681,926
Georgia 182 1,761,389
Hawaii 175 1,696,631
Idaho 44 422,407
Illinois 319 3,088,906
Indiana 214 2,078,697
Iowa 105 1,016,684
Kansas 83 809,462
Kentucky 156 1,508,836
Louisiana 138 1,340,468
Maine 51 492,153
Maryland 113 1,094,392
Massachusetts 178 1,729,010
Michigan 273 2,648,558
Minnesota 194 1,884,427
Mississippi 101 984,305
Missouri 202 1,962,135
Montana 51 498,629
Nebraska 63 608,716
Nevada 44 422,407
New Hampshire 44 422,407
New Jersey 231 2,240,590
New Mexico 46 446,823
New York 541 5,245,311
North Carolina 214 2,078,697
North Dakota 49 479,201
Ohio 357 3,464,495
Oklahoma 132 1,275,711
Oregon 120 1,165,624
Pennsylvania 438 4,248,055
Puerto Rico 112 1,087,917
Rhode Island 44 427,395
South Carolina 112 1,081,441
South Dakota 57 550,434
Tennessee 167 1,618,923
Texas 454 4,403,471
Utah 55 531,007
Vermont 45 440,347
Virginia 178 1,722,534
Washington 121 1,172,100
West Virginia 92 893,645
Wisconsin 210 2,033,367
Wyoming 44 422,407
State Agencies Total 8,713 $84,481,357
Territories
American Samoa 93 897,385
Guam 93 897,385
Northern Marianas 31 299,130
Virgin Islands 93 897,385
Territories Total 310 $2,991,285
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
IA-1
U. S. Department of Labor / Employment & Training Administration Attachment IB
Senior Community Service Employment Program
PY 2019 Authorized Positions* for Non-Minority National Sponsors, by State
State AARP ABLE ANPPM ES EW GII Mature NAPCA NCBA NCOA NOWCC NULI OPERABLE SER SSAI TWP A4TD Total
Alabama 0 0 0 182 0 0 0 0 0 0 0 0 0 0 411 0 0 593
Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Arizona 0 0 146 166 0 0 0 0 0 0 0 0 0 0 0 0 0 312
Arkansas 189 0 0 0 0 0 0 0 394 0 0 0 0 0 0 0 0 583
California 0 0 595 0 0 0 0 443 0 372 206 0 0 823 0 0 0 2,439
Colorado 145 0 0 0 0 0 0 0 0 0 0 0 0 179 0 0 0 324
Connecticut 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 352 0 352
Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
District of Col 0 0 55 0 0 0 0 0 129 0 0 0 0 0 0 0 0 184
Florida 1,124 0 0 0 0 0 0 0 359 0 0 405 0 0 0 0 0 1,888
Georgia 215 0 0 0 0 0 0 0 0 494 0 0 0 0 0 0 0 709
Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Idaho 0 0 0 0 154 0 0 0 0 0 0 0 0 0 0 0 0 154
Illinois 0 119 0 173 0 81 0 358 91 0 0 0 0 0 362 0 0 1,184
Indiana 201 63 0 0 0 385 0 0 0 0 0 0 0 0 189 0 0 838
Iowa 147 187 0 0 0 0 0 0 0 0 0 0 0 0 76 0 0 410
Kansas 0 0 0 0 0 0 0 0 0 0 0 0 0 316 0 0 0 316
Kentucky 0 0 0 0 0 269 0 0 0 218 0 119 0 0 0 0 0 606
Louisiana 0 0 489 0 0 0 0 0 0 0 0 0 0 0 0 0 0 489
Maine 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 197 197
Maryland 0 0 0 0 0 0 0 0 0 0 0 0 0 0 440 0 0 440
Massachusetts 0 0 0 0 0 0 0 0 0 0 0 0 346 0 309 0 0 655
Michigan 0 0 0 0 0 0 0 0 796 0 0 222 0 0 0 0 0 1,018
Minnesota 0 0 0 0 189 0 0 0 0 0 0 0 0 0 554 0 0 743
Mississippi 0 0 0 0 0 0 0 0 165 0 0 0 0 0 229 0 0 394
Missouri 261 0 0 0 0 169 0 0 224 0 0 0 0 115 0 0 0 769
Montana 0 0 0 0 199 0 0 0 0 0 0 0 0 0 0 0 0 199
Nebraska 0 237 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 237
Nevada 157 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 157
New Hampshire 0 0 0 0 0 0 0 0 0 0 0 0 154 0 0 0 0 154
New Jersey 0 0 0 297 0 0 0 0 0 382 0 225 0 0 0 0 0 904
New Mexico 0 0 0 0 0 154 0 0 0 0 0 0 0 0 0 0 0 154
New York 0 0 0 220 0 0 0 91 0 212 0 293 0 0 516 295 430 2,057
North Carolina 0 0 0 0 0 0 0 0 178 211 0 0 0 0 448 0 0 837
North Dakota 0 0 0 0 192 0 0 0 0 0 0 0 0 0 0 0 0 192
Ohio 256 0 0 132 0 250 469 0 141 147 0 0 0 0 0 0 0 1,395
Oklahoma 0 0 0 384 0 0 0 0 0 0 0 0 0 0 0 0 0 384
Oregon 0 0 0 471 0 0 0 0 0 0 0 0 0 0 0 0 0 471
Pennsylvania 337 0 120 0 0 0 0 0 0 548 0 156 0 0 0 349 167 1,677
Puerto Rico 166 0 0 0 0 0 0 0 0 274 0 0 0 0 0 0 0 440
Rhode Island 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 170 0 170
South Carolina 0 0 0 0 0 436 0 0 0 0 0 0 0 0 0 0 0 436
South Dakota 0 0 0 0 199 0 0 0 0 0 0 0 0 0 0 0 0 199
Tennessee 0 0 0 0 0 0 0 0 0 149 0 0 0 0 505 0 0 654
Texas 1,009 0 0 0 0 0 0 0 0 0 0 0 0 311 401 0 0 1,721
Utah 0 0 0 213 0 0 0 0 0 0 0 0 0 0 0 0 0 213
Vermont 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 175 175
Virginia 218 0 0 0 0 257 0 0 0 201 0 0 0 0 0 0 0 676
Washington 250 0 0 0 0 165 0 0 0 0 0 0 0 0 0 0 0 415
West Virginia 0 0 0 0 0 0 0 0 0 360 0 0 0 0 0 0 0 360
Wisconsin 0 0 0 0 0 0 0 0 0 0 0 0 0 563 231 0 0 794
Wyoming 0 0 0 0 154 0 0 0 0 0 0 0 0 0 0 0 0 154
Total 4,675 606 1,405 2,238 1,087 2,166 469 892 2,477 3,568 206 1,420 500 2,307 4,671 1,166 969 30,822
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
IB-1
U. S. Department of Labor / Employment & Training Administration Attachment IC
Senior Community Service Employment Program
PY 2019 Authorized Funding* for Non-Minority National Sponsors, by State
State AARP ABLE ANPPM ES EW GII Mature NAPCA NCBA NCOA NOWCC NULI OPERABLE SER SSAI TWP A4TD Total
Alabama $0 $0 $0 $1,764,794 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,985,331 $0 $0 $5,750,125
Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Arizona 0 0 1,416,670 1,610,735 0 0 0 0 0 0 0 0 0 0 0 0 0 3,027,405
Arkansas 1,832,582 0 0 0 0 0 0 0 3,820,303 0 0 0 0 0 0 0 0 5,652,885
California 0 0 5,769,174 0 0 0 0 4,295,368 0 3,606,946 1,997,395 0 0 7,979,883 0 0 0 23,648,766
Colorado 1,404,178 0 0 0 0 0 0 0 0 0 0 0 0 1,733,433 0 0 0 3,137,611
Connecticut 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,409,882 0 3,409,882
Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
District of Col 0 0 532,882 0 0 0 0 0 1,249,852 0 0 0 0 0 0 0 0 1,782,734
Florida 10,898,900 0 0 0 0 0 0 0 3,481,054 0 0 3,927,095 0 0 0 0 0 18,307,049
Georgia 2,085,745 0 0 0 0 0 0 0 0 4,792,364 0 0 0 0 0 0 0 6,878,109
Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Idaho 0 0 0 0 1,494,453 0 0 0 0 0 0 0 0 0 0 0 0 1,494,453
Illinois 0 1,153,898 0 1,677,516 0 785,426 0 3,471,391 882,393 0 0 0 0 0 3,510,178 0 0 11,480,802
Indiana 1,948,304 610,663 0 0 0 3,731,826 0 0 0 0 0 0 0 0 1,831,988 0 0 8,122,781
Iowa 1,424,779 1,812,475 0 0 0 0 0 0 0 0 0 0 0 0 736,621 0 0 3,973,875
Kansas 0 0 0 0 0 0 0 0 0 0 0 0 0 3,059,819 0 0 0 3,059,819
Kentucky 0 0 0 0 0 2,610,000 0 0 0 2,115,168 0 1,154,610 0 0 0 0 0 5,879,778
Louisiana 0 0 4,745,312 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,745,312
Maine 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,912,386 1,912,386
Maryland 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,265,595 0 0 4,265,595
Massachusetts 0 0 0 0 0 0 0 0 0 0 0 0 3,355,943 0 2,997,070 0 0 6,353,013
Michigan 0 0 0 0 0 0 0 0 7,720,028 0 0 2,153,073 0 0 0 0 0 9,873,101
Minnesota 0 0 0 0 1,833,713 0 0 0 0 0 0 0 0 0 5,375,011 0 0 7,208,724
Mississippi 0 0 0 0 0 0 0 0 1,601,745 0 0 0 0 0 2,223,028 0 0 3,824,773
Missouri 2,532,464 0 0 0 0 1,639,794 0 0 2,173,455 0 0 0 0 1,115,836 0 0 0 7,461,549
Montana 0 0 0 0 1,931,835 0 0 0 0 0 0 0 0 0 0 0 0 1,931,835
Nebraska 0 2,294,863 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,294,863
Nevada 1,523,426 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,523,426
New Hampshire 0 0 0 0 0 0 0 0 0 0 0 0 1,494,453 0 0 0 0 1,494,453
New Jersey 0 0 0 2,881,638 0 0 0 0 0 3,706,350 0 2,183,059 0 0 0 0 0 8,771,047
New Mexico 0 0 0 0 0 1,494,453 0 0 0 0 0 0 0 0 0 0 0 1,494,453
New York 0 0 0 2,133,386 0 0 0 882,446 0 2,055,809 0 2,841,283 0 0 5,003,761 2,860,677 4,169,801 19,947,163
North Carolina 0 0 0 0 0 0 0 0 1,726,047 2,046,044 0 0 0 0 4,344,208 0 0 8,116,299
North Dakota 0 0 0 0 1,860,526 0 0 0 0 0 0 0 0 0 0 0 0 1,860,526
Ohio 2,482,801 0 0 1,280,194 0 2,424,610 4,548,568 0 1,367,480 1,425,671 0 0 0 0 0 0 0 13,529,324
Oklahoma 0 0 0 3,727,533 0 0 0 0 0 0 0 0 0 0 0 0 0 3,727,533
Oregon 0 0 0 4,563,797 0 0 0 0 0 0 0 0 0 0 0 0 0 4,563,797
Pennsylvania 3,268,520 0 1,163,865 0 0 0 0 0 0 5,314,982 0 1,513,024 0 0 0 3,384,906 1,619,712 16,265,009
Puerto Rico 1,609,293 0 0 0 0 0 0 0 0 2,656,302 0 0 0 0 0 0 0 4,265,595
Rhode Island 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,646,597 0 1,646,597
South Carolina 0 0 0 0 0 4,226,698 0 0 0 0 0 0 0 0 0 0 0 4,226,698
South Dakota 0 0 0 0 1,925,352 0 0 0 0 0 0 0 0 0 0 0 0 1,925,352
Tennessee 0 0 0 0 0 0 0 0 0 1,444,445 0 0 0 0 4,895,603 0 0 6,340,048
Texas 9,783,010 0 0 0 0 0 0 0 0 0 0 0 0 3,015,378 3,887,995 0 0 16,686,383
Utah 0 0 0 2,067,970 0 0 0 0 0 0 0 0 0 0 0 0 0 2,067,970
Vermont 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,698,458 1,698,458
Virginia 2,113,560 0 0 0 0 2,491,674 0 0 0 1,948,742 0 0 0 0 0 0 0 6,553,976
Washington 2,425,142 0 0 0 0 1,600,593 0 0 0 0 0 0 0 0 0 0 0 4,025,735
West Virginia 0 0 0 0 0 0 0 0 0 3,487,674 0 0 0 0 0 0 0 3,487,674
Wisconsin 0 0 0 0 0 0 0 0 0 0 0 0 0 5,460,821 2,240,586 0 0 7,701,407
Wyoming 0 0 0 0 1,494,453 0 0 0 0 0 0 0 0 0 0 0 0 1,494,453
Total 45,332,704 5,871,899 13,627,903 21,707,563 10,540,332 21,005,074 4,548,568 8,649,205 24,022,357 34,600,497 1,997,395 13,772,144 4,850,396 22,365,170 45,296,975 11,302,062 9,400,357 298,890,601
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
IC-1
Attachment ID
U. S. Department of Labor / Employment & Training Administration
Senior Community Service Employment Program
PY 2019 Authorized Positions* for Minority National Sponsors, by State
State IID NAPCA NICOA Total
Alabama 0 0 0 0
Alaska 0 0 0 0
Arizona 0 0 117 117
Arkansas 46 0 0 46
California 0 207 34 241
Colorado 0 0 0 0
Connecticut 0 0 0 0
Delaware 0 0 0 0
District of Col 0 0 0 0
Florida 0 0 0 0
Georgia 0 0 0 0
Hawaii 0 0 0 0
Idaho 0 0 0 0
Illinois 0 61 0 61
Indiana 0 0 0 0
Iowa 0 0 0 0
Kansas 0 0 0 0
Kentucky 0 0 0 0
Louisiana 91 0 0 91
Maine 0 0 0 0
Maryland 0 0 0 0
Massachusetts 0 74 0 74
Michigan 0 0 0 0
Minnesota 0 0 19 19
Mississippi 37 0 0 37
Missouri 0 0 0 0
Montana 0 0 0 0
Nebraska 0 0 0 0
Nevada 0 0 0 0
New Hampshire 0 0 0 0
New Jersey 0 0 0 0
New Mexico 0 0 37 37
New York 0 57 0 57
North Carolina 0 0 0 0
North Dakota 0 0 14 14
Ohio 0 0 0 0
Oklahoma 0 0 88 88
Oregon 0 0 0 0
Pennsylvania 0 53 0 53
Puerto Rico 0 0 0 0
Rhode Island 0 0 0 0
South Carolina 0 0 0 0
South Dakota 0 0 31 31
Tennessee 0 0 0 0
Texas 32 55 0 87
Utah 0 0 0 0
Vermont 0 0 0 0
Virginia 0 0 0 0
Washington 0 56 0 56
West Virginia 0 0 0 0
Wisconsin 0 0 17 17
Wyoming 0 0 0 0
Total 206 563 357 1,126
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
ID-1
Attachment IE
U. S. Department of Labor / Employment & Training Administration
Senior Community Service Employment Program
PY 2019 Authorized Funding* for Minority National Sponsors, by State
State IID NAPCA NICOA Total
Alabama $0 $0 $0 $0
Alaska 0 0 0 0
Arizona 0 0 1,135,166 1,135,166
Arkansas 446,304 0 0 446,304
California 0 2,008,370 329,877 2,338,247
Colorado 0 0 0 0
Connecticut 0 0 0 0
Delaware 0 0 0 0
District of Col 0 0 0 0
Florida 0 0 0 0
Georgia 0 0 0 0
Hawaii 0 0 0 0
Idaho 0 0 0 0
Illinois 0 591,839 0 591,839
Indiana 0 0 0 0
Iowa 0 0 0 0
Kansas 0 0 0 0
Kentucky 0 0 0 0
Louisiana 882,907 0 0 882,907
Maine 0 0 0 0
Maryland 0 0 0 0
Massachusetts 0 717,968 0 717,968
Michigan 0 0 0 0
Minnesota 0 0 184,343 184,343
Mississippi 358,984 0 0 358,984
Missouri 0 0 0 0
Montana 0 0 0 0
Nebraska 0 0 0 0
Nevada 0 0 0 0
New Hampshire 0 0 0 0
New Jersey 0 0 0 0
New Mexico 0 0 358,984 358,984
New York 0 553,029 0 553,029
North Carolina 0 0 0 0
North Dakota 0 0 135,832 135,832
Ohio 0 0 0 0
Oklahoma 0 0 853,800 853,800
Oregon 0 0 0 0
Pennsylvania 0 514,220 0 514,220
Puerto Rico 0 0 0 0
Rhode Island 0 0 0 0
South Carolina 0 0 0 0
South Dakota 0 0 300,770 300,770
Tennessee 0 0 0 0
Texas 310,473 533,625 0 844,098
Utah 0 0 0 0
Vermont 0 0 0 0
Virginia 0 0 0 0
Washington 0 543,327 0 543,327
West Virginia 0 0 0 0
Wisconsin 0 0 164,939 164,939
Wyoming 0 0 0 0
Total 1,998,668 5,462,378 3,463,711 10,924,757
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
IE-1
Attachment II
Senior Community Service Employment Program (SCSEP) Budget Narrative
Instructions Program Year 2019
Grantees must provide a detailed budget narrative that includes the information outlined below.
1. Detailed Description of Costs on SF-424A Budget Information Form (Section 6, Object
Class Categories). Provide a detailed description for each line item on the SF-424A and
ensure that each line item in the Budget Narrative indicates the same dollar amount as on the
SF-424A.
a. Personnel. Refers to wages/salaries paid to employees of the grantee who are directly
involved in grant implementation. This line item does not include personnel hired by the
sub-grantee; those costs are included in the "Contractual" line item. Provide the
following information:
i. Position: Include titles for each staff position that match the information provided in
the program narrative. If there is more than one employee in the same position, at the
same salary level and employed for the same period of time, enter each employee on a
separate line.
ii. Percent of Time: List the percent of time each staff person will devote to the project.
For example, if a staff person were full-time but only spending 75 percent of their time
on the project, indicate “.75 FTE” (full-time equivalent).
iii. Monthly Salary: Enter the average monthly salary, not the average full-time salary.
Since pay periods vary from organization to organization, the average would be the
annual total salary divided by 12 months. If you expect that an employee will receive a
salary increase during the grant period, figure the average monthly salary for the entire
year based on the sum of the two salary figures for the number of months the employee
will receive each salary.
iv. Number of Months: Enter the projected number of months an employee will fill the
position during the grant period.
v. Cost: The total cost equals (Percent of Time) times (Monthly Salary/Wage) times
(Number of Months).
b. Fringe Benefits. Refers to the cost of benefits paid to the personnel on the grant,
including the cost of employer's share of FICA, health insurance, workers' compensation,
and leave. Provide a detailed list of the benefits provided to employees as well as the
fringe benefit percentage:
i. Positions that receive fringe benefits.
ii. Benefits: The type of benefits that you will provide employees. If multiple benefits are
included in the base amount, list each of them in a separate row.
iii. Rate: Include the fringe benefit rate used to calculate benefits for each source. If the
list of fringe benefits is itemized, list the source for each item.
iv. Base Amount: Enter the Gross Salary used against the rate for the salary (or salaries)
you are calculating.
v. Cost: The total cost is (Rate) times (Base Amount).
c. Travel. Refers to personnel travel costs that are reasonable and necessary to effectively
manage and carry out grant activities, provide oversight, or measure program
effectiveness (such as mileage, plane fare, meals and incidentals, and lodging). When air
Attachment II
travel is necessary, obtain it at the lowest possible customary standard (coach or
equivalent fare). You may charge travel costs on an actual basis or on a per-diem or
mileage basis in lieu of actual costs. This line item does not include a sub-recipient’s
travel expenses; those costs are included in the "Contractual"' line item. Provide a
narrative describing the purpose of the travel and the assumptions used to generate the
travel amounts. Enter each type of travel cost (mileage, per diem, etc.) on separate lines.
i. Item: Briefly describe the travel item you will charge to the grant. Remember to enter
travel for contracted employees under the "Contractual" category.
ii. Number of Staff: Provide the number of staff who will charge this type of travel.
iii. Number of Units: Provide the number of units you estimate you will charge to the
grant per traveler (staff) for the year.
iv. Cost per Unit: Provide the cost of the travel item per traveler. If calculating based on
mileage, enter the cost per mile.
v. Cost: The total cost is (Number of Staff) times (Number of Units) times (Cost per
Unit).
d. Equipment. Refers to non-expendable personal property that has a useful life of more
than one year and a per-unit cost of $5,000 or more. The only type of equipment that you
may acquire with federal funds is equipment necessary for the operation of the grant. In
the instance of a purchase, prorate the cost of the equipment over the projected life of the
equipment to determine the cost to the grant. Use of grant funds to purchase equipment
with a unit cost of $5,000 or more requires special review and approval from the grant
officer prior to purchase. Include necessary shipping, delivery, and installation in the
budgeted amount.
If you wish to obtain approval for the purchase of equipment at the time of your grant
proposal submission, state this in the Budget Narrative and provide the following
information: an explanation of how this equipment will be used to further the grant's
objectives, a justification for the need for the equipment, the basis for valuation of the
equipment, and a description of the equipment to be purchased. If the grant officer
approves the equipment, your grant approval letter will state this. Otherwise, you must
make a subsequent written request to the grant officer for approval.
e. Supplies. Refers to all consumable materials costing less than $5,000 per unit (such as
copy paper, pens and pencils, computers, any training materials, agreements for
evaluating the grant, or providing training). Include the total supply costs of all sub-grant
contracts in this line item. Charge supply purchases to the grant at their actual prices
after deducting all cash discounts, trade discounts, rebates, or allowances. Include any
necessary shipping and delivery costs. Lump supplies under larger categorical headings
and provide detailed information on computations justifying the respective amounts.
Indicate the basis for all estimates.
f. Contractual. Refers to the cost of any contract or sub-grant agreement. Include the cost
of any contract or sub-grant agreement between the grantee and another organization
(i.e., vendor). Examples of contractual costs are sub-agreements for evaluating the grant,
providing training, maintenance contracts, or other service contracts. Provide the name
of the vendor if known, an explanation of the services that will be provided under the
contract or sub-agreement, and the contracted amount. Include information about what
Attachment II
specific fringe benefits you will charge to the grant, including the fringe benefit
percentage.
g. Construction. SCSEP regulations typically do not allow expenditures for construction
(20 CFR 641.850(e)).
h. Other. Refers to items that do not fit under any of the other cost categories, such as rent,
utilities, supportive services, and training/tuition costs. If you have items under this
category itemize them along with an explanation and justification for the items.
i. Total Direct Cost. The sum of lines a through h.
j. Indirect Cost. Refers to costs incurred for common or joint objectives that benefit more
than one project. They may originate in your unit or in other parts of your organization
that supply goods, services, or facilities to the SCSEP grant. Most often, the term
"indirect costs" indicates costs incurred to support the overall operation of the
organization. Indirect costs may be both administrative and programmatic.
If you have a single funding source then you do not need an indirect cost rate. If you
have multiple funding sources, especially federal funding sources, that support the
operations and activities of the organization, you need an indirect cost rate.
An indirect cost rate equitably distributes costs to all benefiting activities. It provides for
the systematic allocation of indirect cost-to-cost objectives in reasonable proportion with
the benefits received. These costs are not readily assignable to specific awards and
activities because a direct relationship to cost objectives (such as grants, contracts,
fundraising, or services to members) cannot be shown or would be arbitrary in nature.
If you have an approved indirect cost rate, include a copy of the indirect cost agreement
or cost allocation plan, signed by the issuing Federal agency, as an attachment to the
grant proposal. Organizations with no prior approved indirect cost rate that intend to
charge indirect costs to the grant must develop an indirect cost rate proposal and submit it
to a cognizant agency no later than 90 days after the effective date of the agreement.
k. Totals. The sum of lines i and j.
2. Participant Wages and Fringe Benefits. You must clearly list both the percentage and total
funding dollar amount allocated to participant wages and fringe benefits as defined at 20
CFR 641.565 in the appropriate section of the SF-424A. The SF-424A does not have a line
item exclusively for participant wages and fringe benefits. In most cases, list participant
wages and fringe benefits on the “Contractual” or “Other” line.
3. Administrative Costs. You must clearly list both the percentage and total funding dollar
amount allocated to administrative costs as described at 20 CFR 641.856. SCSEP has a
maximum allowed administrative costs total of 13.5 percent of the federal grant funds (or up
to 15 percent if you have requested and received approval from ETA. See Attachment V, 3).
The SF-424A does not have a line item for Administrative costs. Because your
Attachment II
administrative costs may come from multiple line items, you must clearly itemize and
summarize your administrative costs separately.
4. Infrastructure Contributions to the Workforce System. You must clearly identify your
infrastructure contributions to the workforce system. WIOA, Sec. 121(h) describes the
responsibilities of required partners, including SCSEP. Training and Employment Guidance
Letter (TEGL) 17-16, “Infrastructure Funding of the One-Stop Delivery System,” outlines
how one-stop partners must determine and pay for infrastructure and additional costs in the
local one-stop delivery systems. The SF-424A does not have a line item exclusively for
infrastructure contributions. List your infrastructure contributions on the “Administrative,”
“Contractual,” or “Other” line as appropriate. If you are not paying any infrastructure
contributions into the workforce system, explain why you are not doing so in the Budget and
Program Narrative. This explanation alone does not relieve any SCSEP grantee from the
requirements of WIOA Sec. 121(h), but ETA will review an explanation before further
discussions with a grantee.
Attachment III
Senior Community Service Employment Program (SCSEP) Program Narrative
Instructions Program Year 2019
All grantees must provide a program narrative that concisely covers the areas below.
National grantees must also provide any updates to the statement of work that was included
in your grant award documents following the 2016 National Competition.
1. Services to Minorities (OAA Title V, Section 515). The minority report does not have
participation and enrollment data for the three Pacific territories and the U.S. Virgin
Islands; these four grantees will answer the questions in terms of outcomes only. All
other grantees must describe efforts to serve individuals from minority populations, as
well as any disparities in those participants’ outcomes. Using the PY 2017 SCSEP
Minority Report (an interim report was distributed to grantees via email on April 8, 2019
for PY 2019 grant planning purposes), as well as SPARQ and InfoSPACE data for PY
2018, grantees must describe:
Any significant disparities in enrollment levels or performance outcomes for minority
individuals identified in the PY 2017 report, the extent to which those disparities existed
in prior years, and the extent to which they continue to exist. Include:
a. The factors that may have caused these disparities in enrollment and outcomes; and
b. The steps you have already taken and/or plan to take to address any under-service or
disparities in outcomes for minorities.
2. Organizational Structure, Monitoring, and Audits (Uniform Administrative
Guidance (2 CFR part 200). Describe the structure of your SCSEP project and explain
how you will effectively manage any subprojects. Ensure that these descriptions are
consistent with the information in your Budget Narrative. Include:
a. A description of your SCSEP key staff, including experience implementing SCSEP,
primary responsibilities, and the amount of time each individual is assigned to the
grant. If you have sub-recipients or local affiliates, include a table with their names,
locations, the number of authorized positions for which they are responsible, and their
level of experience implementing SCSEP;
b. A legible SCSEP organizational chart (may be an attachment) that depicts key
SCSEP staff and includes sub-recipients or local affiliates implementing the grant.
c. A description of how you ensure that policies, procedures, and other important
information are communicated and implemented throughout the program, and a
description of how training will be provided to local staff, sub-recipients, or
affiliates; and
d. A description of how you will monitor projects for program and financial
compliance, including audit plans and how you will transfer participants if new
providers are selected to serve in the State.
Attachment IV
Senior Community Service Employment Program (SCSEP) Programmatic Assurances
Program Year 2019
You must certify that you will conform to these assurances throughout the period of the grant by
checking each of the assurances below. These assurances apply fully to any sub-recipient, local
project, or grantee staff involved in the delivery of services.
You agree to:
Recruitment and Selection of Participants
Develop and implement methods to recruit and select eligible participants to assure
maximum participation in the program.
Use income definitions and income inclusions and exclusions for SCSEP eligibility as
described in TEGL No. 12-06 to determine and document participant eligibility.
Develop and implement methods to recruit minority populations to ensure at least
proportional representation in your assigned service area as listed in the latest Minority
Report.
Develop and implement strategies to recruit applicants who have priority of service as
defined in Older Americans Act section 518(b)(1)-(2) and by the VOW (Veterans
Opportunity to Work) to Hire Heroes Act of 2011.
Individuals with priority are those who:
Are covered persons in accordance with the VOW (covered persons who are SCSEP-
eligible must receive services instead of or before all non-covered persons);
Are 65 years or older;
Have a disability;
Have limited English proficiency;
Have low literacy skills;
Reside in a rural area;
Have low employment prospects;
Have failed to find employment after utilizing services provided under Title I of the
Workforce Innovation and Opportunity Act (WIOA); or
Are homeless or are at risk for homelessness.
Assessment
Assess participants at least twice per 12-month period, or more frequently if appropriate.
Use assessment information to determine the most appropriate community service
assignments for participants.
Attachment IV
Individual Employment Plan (IEP)
Establish an initial goal of unsubsidized employment for all participants.
Update the IEP at least as frequently as assessments occur (at least twice per 12-month
period).
Modify the IEP as necessary to reflect other approaches to self-sufficiency, if it becomes
clear that unsubsidized employment is not feasible.
For participants who will reach the individual durational limit or would not otherwise
achieve unsubsidized employment, include a provision in the IEP to reflect other
approaches to self-sufficiency, transition to other services or programs.
Rotate participants to a new host agency (or a different assignment within the host
agency) based on a rotation policy approved by the Employment and Training
Administration (ETA) in the grant agreement and only after making an individualized
determination that the rotation is in the best interest of the participant. Such rotation must
further the acquisition of skills listed in the IEP.
Community Service Assignment
Base the initial community service assignment on the assessment made at enrollment.
Select only designated 501(c)(3) organizations or public agencies as host agencies.
Put in place procedures to ensure adequate supervision of participants at host agencies.
Ensure safe and healthy working conditions at the community service assignment through
annual monitoring of the host agency site and annual safety consultation with the
participant at the host agency site.
Recertification of Participants
Recertify the income eligibility of each participant at least once every 12 months, or more
frequently if circumstances warrant.
Physical Examinations
Offer physical examinations to participants upon program entry, and each year thereafter,
as a benefit of enrollment.
Obtain a written waiver from each participant who declines a physical examination.
Not obtain a copy or use the results of the physical examination to establish eligibility or
for any other purpose.
Attachment IV
Host Agencies
Develop and implement methods for recruiting new host agencies to provide a variety of
training options that enable participants to increase their skill level and transition to
unsubsidized employment.
Comply with maintenance of effort: Ensure that community service assignments do not
reduce the number of employment opportunities or vacancies that would otherwise be
available to individuals who are not SCSEP participants. You must specifically ensure
that community service assignments do not:
Displace currently employed workers (including partial displacement, such as a
reduction in non-overtime work, wages, or employment benefits).
Impair existing contracts or result in the substitution of Federal funds for other
funds in connection with work that would otherwise be performed.
Assign or continue to assign a participant to perform the same work, or
substantially the same work, as that performed by an individual who is on layoff.
Orientation
Provide orientations for participants and host agencies, including information on:
Project goals and objectives
Participant rights and responsibilities
Community service assignments
Opportunities for paid training outside the community service assignment
Available supportive services
Availability of free physical examinations
Local staff must address the topics listed above and provide additional orientation to
participants on:
SCSEP goals and objectives
Grantee and local project roles, policies, and procedures
Holiday and sick leave
Assessment process
Development and implementation of IEPs
Evaluation of participant progress
Health and safety issues related to each participant's assignment
Role of supervisors and host agencies
Maximum individual duration policy, including the possibility of an extension, if
applicable, and the documentation required to support an extension
Termination policy
Grievance procedure
Wages
Provide participants with the highest applicable required wage (highest of Federal, state,
or local minimum wage for the most nearly comparable covered employment or
minimum age under the Fair Labor Standards Act of 1938, or the prevailing rate of pay
Attachment IV
for persons employed in similar public occupations by the same employer) for time spent
in orientation, training, and community service assignments.
Participant Benefits
Provide workers' compensation, other benefits required by state or Federal law (such as
unemployment insurance), and the costs of physical examinations.
Provide compensation for scheduled work hours during which the participant’s host
agency is closed for Federal holidays, which may be paid or in the form of rescheduled
work time, and establish written policies related to this compensation.
Establish written policies relating to approved breaks in participation and any necessary
sick leave that is not part of an accumulated sick leave program.
Not use grant funds to pay the cost of pension benefits, annual leave, accumulated sick
leave, or bonuses.
Procedures for Payroll and Workers' Compensation
Make all required payments for participant payroll and pay workers' compensation
premiums on a timely basis.
Ensure that host agencies do not pay workers' compensation costs for participants.
Durational Limits
Maximum Average Project Duration - 27 Months
Maintain average project duration of 27 months or less, unless ETA approves an
extension to 36 months.
Maximum Individual Participant Duration - 48 Months
Allow participants to participate in the program no longer than 48 months (whether or not
consecutively), unless your approved policy allows for an extension and the participant
meets the extension criteria.
Notify participants of your policy pertaining to the maximum duration requirement,
including the possibility of an extension if applicable, at the time of enrollment and each
year thereafter, and whenever ETA has approved a change of policy.
Provide 30-day written notice to participants prior to durational limit exit from the
program.
Transition Services
Develop a system to transition participants to unsubsidized employment or other
assistance before each participant's maximum enrollment duration has expired.
Attachment IV
Begin transition planning for participants who will exit for durational limit at least 3-6
months prior to their exit date.
Termination Policies
Provide a 30-day written notice for all involuntary terminations that states the reason for
termination and informs the participants of grievance procedures and right to appeal.
Maintain written termination policies in effect and provide to participants at enrollment:
Provision of false eligibility information by the participant
Incorrect initial eligibility determination at enrollment
Income ineligibility determined at recertification
Participant has reached individual durational limit
Participant has become employed while enrolled
IEP-related termination
Cause (must be approved by ETA prior to implementation)
Equitable Distribution
Comply with the equitable distribution plan for each state in which the grantee operates
and only make changes in the location of authorized positions within a state in
accordance with the state equitable distribution plan and with prior ETA approval.
Comply with the authorized position allocations/equitable distribution listed at
www.scseped.org.
Collaborate with all grantees authorized to serve in a state in which you operate to
achieve compliance with authorized positions while minimizing disruption to the
participants.
Over-Enrollment
Manage over-enrollment to minimize impact on participants and avoid layoffs.
Administrative Systems
Ensure representation at all ETA-sponsored required grantee meetings.
Communicate grant policy, data collection, and performance developments and directives
to staff, sub-recipients, and local project operators on a regular basis.
Develop a written monitoring tool that lists items you will review during monitoring
visits, and provide this tool to sub-recipients and local project operators.
Develop an annual monitoring schedule, unless the federal project officer approves a
different standard; notify sub-recipients and local project operators of monitoring plans;
and monitor sub-recipients and local project operators on a regular basis.
Attachment IV
Develop and provide training to increase sub-recipients' and local project operators'
skills, knowledge, and abilities.
When appropriate, prescribe corrective action and follow-up procedures for sub-
recipients and local project operators to ensure that identified problems are remedied.
Monitor the financial systems and expenditures, including sub-recipients and local
project operators on a regular basis to ensure compliance with cost allocations as
specified in the regulations.
Ensure that sub-recipient and local project operators receive adequate resources to
effectively operate local projects.
Train sub-recipients and local project operators on SCSEP financial requirements to help
them effectively manage their own expenditures, and provide general financial training as
needed.
Ensure that all financial reports are accurate and submit them in a timely manner, as
required.
Ensure full implementation and monitoring of requirements for customer satisfaction
surveys, including participant, host agency and employer surveys.
Develop a written plan for both disaster response and recovery so that the project may
continue to operate and provide services under emergency circumstances.
Collaboration and Leveraged Resources
Collaborate with other organizations to maximize opportunities for participants to obtain
workforce development, education, and supportive services to help them move into
unsubsidized employment. These organizations may include but are not limited to:
workforce development boards, American Job Centers, vocational rehabilitation
providers, disability networks, basic education and literacy providers, and community
colleges.
Supportive Services
Provide supportive services, as needed, to help participants participate in their
community service assignment and to obtain and retain unsubsidized employment.
Establish criteria to assess the need for supportive services and to determine when
participants will receive supportive services, including after obtaining unsubsidized
employment.
Attachment IV
Sub-Recipient Selection (If Applicable)
In selecting sub-recipients in areas with a substantial population of individuals with
barriers to employment, national grantees will give special consideration to organizations
with demonstrated expertise in serving individuals with barriers to employment
(including former recipients of national grants), as defined in the statute.
Complaint Resolution
Establish and use written grievance procedures for complaint resolution for applicants,
employees, sub-recipients, and participants.
Provide applicants, employees, sub-recipients, and participants with a copy of the
grievance policy and procedures.
Maintenance of Files and Privacy Information
Maintain participant files for three program years after the program year in which the
participant received his/her final follow-up activity.
Ensure that all participant records are securely stored by the grantee or sub-recipient and
access is limited to appropriate staff in order to safeguard personal identifying
information.
Ensure that all participant medical records are securely stored by the grantee or sub-
recipient separately from all other participant records and access is limited to authorized
staff for authorized purposes.
Establish safeguards to preclude tampering with electronic media (e.g., personal
identification numbers and SPARQ or other data system logins).
Ensure that ETA/SCSEP national office is immediately notified in the event of any
potential security breach of personal identifying information, whether electronic files,
paper files, or equipment are involved.
Comply with and ensure that authorized users under the grant comply with all SPARQ
and other data system access and security rules.
Documentation
Maintain all documentation required for compliance with record retention rule set forth in
the first bullet of the prior section, Maintenance of Files and Privacy Information.
Maintain documentation of waivers of physical examinations by participant.
Maintain documentation of the provision of complaint procedures to participants.
Attachment IV
Maintain documentation of eligibility determinations and re-certifications.
Maintain documentations of terminations and reasons for termination.
Maintain records of grievances and outcomes.
Maintain records required for data validation.
Maintain documentation of monitoring reports for sub-recipients and host agencies.
Data Collection and Reporting
Ensure the collection and reporting of all SCSEP required data according to specified
time schedules.
Ensure the use of the Office of Management and Budget-approved SCSEP data collection
forms and the SCSEP Internet data collection and evaluation system, SPARQ, or the
successor data system as designated by ETA.
Ensure at the grantee or sub-recipient level that those capturing and recording data are
familiar with the latest instructions for data collection, including ETA administrative
issuances (e.g., Training and Employment Guidance Letters, Data Collection and Data
Validation Handbooks, and the Older Worker Community of Practice).
Ensure data are entered directly into the WDCS/SPARQ, or the successor data system as
designated by ETA.
Legally obligate sub-recipients to tum over complete data files in the specified electronic
format, as well as hard copy case files, to the grantee when sub-recipients cease to
administer SCSEP.
Legally obligate new sub-recipients to collect and enter complete data related to any
participants whom they acquire upon becoming sub-recipients, including any participants
who are still in the follow-up period.
If the grantee is not in compliance with any of the assurances above, provide information on a
separate attachment indicating what specific steps the grantee is taking to conform to these
standard grant requirement(s).
By signing below, I certify that my organization will comply with each of the listed requirements
and will remain in compliance for the program year for which we are submitting this application.
Signature of Authorized Representative Date
ATTACHMENT V
Instructions for Senior Community Service Employment Program (SCSEP)
Optional Requests Program Year 2019
Grantees that wish to make optional requests must submit each request in a separate, clearly-
titled document. To receive Employment and Training Administration (ETA) approval, requests
must adhere to the statute and regulations and provide a substantive rationale such as improved
program management, better service to participants, or least disruption possible to participants.
1. Change 48-Month Individual Durational Limit (IDL) (20 CFR 641.570(a)(3))).
(This section is relevant only if you are requesting a change.) To change your current
IDL policy, you must request and receive ETA approval for one of the IDL policies
listed below. If a grantee changes the current IDL policy to a more restrictive policy, it
must have an effective date of at least 120 days after written approval from ETA.
If you propose to change the existing IDL policy, you must describe:
a. Your current, ETA-approved IDL policy and procedure.
b. Which of the options below you propose to adopt:
i. Option 1: No extensions for any participants; all participants exit at 48 months.
ii. Option 2: Extensions to every participant who meets at least one of the seven
waiver factors. Indicate the length of the extension (e.g. one-time twelve-month
only, unlimited, three times only).
iii. Option 3: Extensions to every participant who meets a specific subset of the
seven waiver factors. Indicate the length of the extension (e.g. one-time twelve-
month only, unlimited, three times only).
c. A reasonable transition plan that addresses when and how you will notify participants
of the change, and the planned activities to prepare participants for exit from the
program.
2. Additional Funds for Participant Training and Supportive Services (ATSS) (Older
Americans Act (OAA), Section 502(c)(6)(C)). (Approvals for this option expire at the
end of each program year--grantees must submit a new request for approval each year
in order to exercise this option. Prepare your Budget Narrative so that it is consistent
with your ATSS request. If ETA denies your request, you must resubmit a revised SF-
424A and Budget Narrative.) The OAA permits ETA to grant an exception to the 75
percent minimum level of expenditures on participant wages and fringe benefits. This
exception allows you to use no less than 65 percent of program funds for participant's
wages and fringe benefits, so that up to an additional 10 percent of funds are available
for training and supportive services that directly benefit participants.
If you wish to request the use of additional funds for training and supportive services for
Program Year 2019, you must provide:
a. A description of the activities for which you will spend the grant funds described in
paragraph 20 CFR 641.874 (a)(3), an identification of the percentage of federal funds
and the dollar amount that will be dedicated to the training, and an assurance that any
remaining grant funds will be used for participant training, job placement assistance,
participant supportive services, and outreach, recruitment and selection, intake,
orientation, and assessment (20 CFR 641.874 (a)(4)).
ATTACHMENT V
b. A description of how the provision of such activities will improve the effectiveness of
the project, including:
i. An assurance that no displacement of eligible individuals or limitation of
positions for such individuals will occur; and
ii. A description of whether the number of individuals served will be reduced, a
plan for meeting the service level goal, and an estimate of how the activities
will improve employment outcomes for the individuals served.
c. A proposed budget and work plan for the activities, including a detailed description of
how the funds will be spent on the activities described in paragraphs (a)(3) and (a)(4)
of 20 CFR 641.874. The budget and work plan must detail the additional training and
supportive services that will be provided to SCSEP participants, the associated cost for
each activity, and the number of participants who will benefit from the training.
Please ensure that items described in the work plan are also in the Budget Narrative.
d. Grantees with approved requests may choose to apply the provision uniformly to all
sub-recipients, but need not provide this opportunity to every sub-recipient. If you
choose not to apply the provision uniformly to all sub-recipients, you must provide a
detailed description of how you will allocate the funds among sub-recipients and must
include a detailed budget and work plan for each sub-recipient.
3. Increase in Administrative Cost Limitations (20 CFR 641.870). (Approvals for this
option expire at the end of each program year--grantees must submit a new request for
approval each year in order to exercise this option. Prepare your Budget Narrative so
that it is consistent with your Administrative Cost Increase request. If ETA denies your
request, you must resubmit a revised SF-424A and Budget Narrative.) ETA will
consider requests to authorize an increase in the amount available for administrative
costs from 13.5 percent to no more than 15 percent if we 1) determine that it is necessary
to carry out the project, and 2) you demonstrate one of the following conditions:
a. Your project is incurring major administrative cost increases in necessary program
components (e.g. liability insurance, payments for workers’ compensation for staff,
costs associated with achieving unsubsidized placement goals, or other operation
requirements imposed by the Department of Labor);
b. The number of community service assignment positions or eligible minority
individuals participating in your project that will decline if the amount available for
paying the cost of administrative costs is not increased; or
c. The project size is so small that the amount of administrative expenses incurred to
carry out the project necessarily exceeds 13.5 percent of the grant amount.
4. Extension of Average Project Duration (20 CFR 641.570(5)(c)(2)). (Approvals for this
option expire at the end of each program year--grantees must submit a new request for
approval each year in order to exercise this option.) Grantees must manage SCSEP
projects in such a way that the average participation length for participants does not
exceed 27 months. However, grantees may request permission from ETA to increase the
allowable maximum average project duration to 36 months. The request must:
a. State your current average duration and estimate the average duration for the coming
program year;
b. Describe your past, current, and planned efforts to achieve an average duration of 27
months; and
ATTACHMENT V
c. Describe the exceptional circumstances that warrant an extension to 36 months, as set
forth in the regulations, including one or more of the following conditions:
i. High rates of unemployment, poverty, or participation in the program of block
grants to states for temporary assistance for needy families established under
part A of title IV of the Social Security Act, in the areas served by the grantee,
relative to other areas of the state or nation;
ii. Significant downturns in the economy of an area served by the grantee or in the
national economy;
iii. Significant numbers or proportions of participants with one or more barrier to
employment (including "most-in-need" individuals as described in 20 CFR
64l.710(a)(6)) served by the grantee, relative to such numbers or proportions
for grantees serving other areas of the state or nation;
iv. Changes in federal, state, or local minimum wage requirements; or
v. Limited economies of scale for the provision of community service employment
and other authorized activities in the areas served by the grantee.
5. On-the-Job Experience (OJE) Training. (Approvals for this option expire at the end of
each program year--grantees must submit a new request for approval each year in order
to exercise this option.) If you wish to utilize OJE, you must address all of the
requirements stipulated in Older Worker Bulletin 04-04
(https://www.doleta.gov/seniors/Other_docs/04-04.pdf). You must also provide a copy
of your OJE policy and sample contracts to ETA for approval before you can exercise
this option.
6. Cross-Border Agreements (20 CFR 641.515(c)). (Approvals for this option expire at the
end of each program year--grantees must submit a new request for approval each year in
order to exercise this option.) State grantees may enter into agreements to permit cross-
border enrollment of eligible participants. These agreements must cover both state and
national grantee authorized positions, and you must submit them to ETA for approval.
7. Rotation Policy (20 CFR 641.575). (Approvals for this option expire at the end of each
program year--grantees must submit a new request for approval each year in order to
exercise this option.) You may establish a policy of rotating participants to a new host
agency or a different assignment within the current host agency. Your policy must
assure that you will make an individualized determination that a rotation is in the best
interest of the participant, and that rotation will further the acquisition of skills listed in
the participant’s individual employment plan.
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