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Second quarter of PY 2016 SCSEP national grantee plans
Summary ETA gave existing Senior Community Service Employment Program national grantees application instructions and funding allocations for the second quarter of Program Year 2016, October through December 2016, during a grant competition transition. Attachment A lists positions and funding; Attachment B explains optional special requests. ETA now lists this change as Canceled.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 18-15, Change 2
Date issued
August 25, 2016
Status
Withdrawn
ETA lists this change Canceled as of 2026-10-24; its PDF prints Expiration Date: December 31, 2016.
Status last verified October 24, 2026
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CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION SCSEP
ADVISORY SYSTEM CORRESPONDENCE SYMBOL
U.S. DEPARTMENT OF LABOR OWI
Washington, D.C. 20210 DATE
August 25, 2016
ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 18-15,
Change 2
TO: SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM (SCSEP)
NATIONAL GRANTEES
FROM: PORTIA WU /s/
Assistant Secretary
SUBJECT: Revised Program Year 2016 Planning Instructions and Allotments for SCSEP
National Grantees
1. Purpose. This Training and Employment Guidance Letter (TEGL) Change 2 provides
current SCSEP national grantees with the application instructions, allocations, and the
process and procedures for the second quarter of Program Year (PY) 2016. We will provide
further information at a later date on the transition to grants that will be awarded under the
SCSEP Funding Announcement (FOA) to provide SCSEP services for the PY 2016 third and
fourth quarters.
2. References.
Funding Opportunity Announcement, FOA-ETA-16-04, March 15, 2016; Amendment
One to FOA-ETA-16-04, March 21, 2016; Reopening of Funding Opportunity
Announcement, FOA-ETA-16-04-A, June 23, 2016;
TEGL 18-15, Program Year 2016 Planning Instructions and Allotments for Senior
Community Service Employment Program (SCSEP) State and Territorial Grant
Applicants, April 6, 2016;
TEGL 12-15, PY 2016 Federal Poverty Guidelines (February 6, 2016);
Consolidated Appropriations Act, 2016 (Pub. L. 114-113), December 18, 2015;
2006 Older Americans Act Amendments (OAA), P.L. 109-365, 42 U.S.C. 3056 et seq;
SCSEP Final Rule, 75 FR 53785 (September 1, 2010);
TEGL 12-06, Revised Income Inclusions and Exclusions and Procedures for Determining
SCSEP Eligibility (December 28, 2006);
Uniform Administrative Requirements, Cost Principles, and Audit Requirement for
Federal Awards, 2 CFR 200, (December 26, 2013); also 2 CFR 2900 (December 19, 2014
and December 30, 2015);
Priority of Service for Covered Persons: Final Rule, 20 CFR Part 1010, (December 19,
2008) and TEGL 10-09 (November 10, 2009);
RESCISSIONS EXPIRATION DATE
TEGL 26-1 AND TEGL 25-14 December 31, 2016
TEGL 10-09, Implementing Priority of Service for Veterans and Eligible Spouses in All
Qualified Job Training Programs Funded in whole or in part by the U.S. Department of
Labor (November 10, 2009);
Training and Employment Notice (TEN) 15-10, Protocol for Implementing Priority of
Service for Veterans and Eligible Spouses in all Qualified Job Training Programs Funded
in whole or in part by the U.S. Department of Labor (DOL);
SCSEP Performance Data Collection Approval (Office of Management and Budget No.
1205-0040);
TEGL 18-15 Change 1, Revised Program Year 2016 Planning Instructions and
Allotments for SCSEP National Grantees (SCSEP).
3. Background. TEGL 18-15, Change 1 provided the allocations and necessary planning
instructions for current national grantees for the first quarter of PY 2016. This Change 2
contains the allocations and necessary planning instructions for the second quarter of PY
2016. SCSEP funds are competitively awarded to national non-profit agencies and renewed
annually for four years (subject to annual appropriations), with an optional one-year
extension. On March 15, 2016, DOL announced the opening of a Funding Opportunity
Announcement (FOA) for the national portion of SCSEP. ETA then decided to reopen the
SCSEP FOA period through the closing date of July 25, 2016, to help ensure adequate
coverage of the necessary geographic areas and associated participant slots. Since this is a
competition year, ETA wants to ensure that service delivery is seamless for the grantees and
program participants by providing a transition period to prevent any unnecessary breaks in
service and to minimize disruption. Changes to participant slot assignments that will happen
as a result of the 2016 competition will be implemented on January 1, 2017. Therefore,
current national grantees will continue service through the first two quarters of PY 2016. As
of January 1, 2017, new grantees and grantees with changing participant slots will be
responsible for providing services to the participants for slots awarded to them as a result of
the 2016 competition.1
4. Overall Approach. The Department of Labor (the Department) issued new grants to current
national grantees for the first quarter of PY 2016 to continue services to their current
authorized positions in their current areas. It will modify these grants to add funding for the
second quarter (October 1, 2016 through December 31, 2016). These modifications will be
one quarter’s proportional share, i.e. 25 percent, of the PY 2016 funding, to serve participants
during the second quarter. Current grantees must submit the required documents by
September 13, 2016.
We will allocate the remaining PY 2016 funds after announcing the FOA results. At that
time any current national grantees that successfully applied under the competition will
receive a further modification of its PY 2016 grant for the remainder of the program year,
January 1, 2017 through June 30, 2017. In accordance with 20 CFR 641.420, current
1 - Page 66 of the Funding Opportunity Announcement that reopened the 2016 SCSEP competition cited January 2,
2017, as the estimated effective date for all transfers. Please note that ETA has decided that this date will be January
1, 2017, as announced in this TEGL Change-2.
grantees that are not successful will be required to assist in transition activities during the
remainder of the second quarter to minimize disruption for participants.
5. Notice of Award (NOA). The Department plans to issue NOAs to the current national
grantees’ PY 2016 grants with allocation amounts for the SCSEP program for the second
quarter of PY 2016.
6. PY 2016 Program Allotments. See Attachment A for funding amounts and authorized
positions for the second quarter of PY 2016. These funding amounts and authorized
positions are the same as for the PY 2016 first quarter. Guidance for allocations for the
remaining program year will be provided after the national competition is completed.
7. Action Requested. Current national grantees must submit the following documentation:
a. SF-424 http://apply07.grants.gov/apply/forms/sample/SF424_2_1-V2.1.pdf;
(for second quarter only);
b. SF-424A http://apply07.grants.gov/apply/forms/sample/SF424A-V1.0.pdf;
(cumulative total for first and second quarter);
c. Budget Narrative for the second quarter only allocations; and
d. Optional Special Requests (as applicable).
The generic Statement of Work addressing the programmatic activities incorporated into the
PY 2016 grants remains in effect for the second quarter. No other narrative information will
be required for the period covering the second quarter.
Optional Special Requests. The Department will carry forward all optional special requests
submitted and approved for PY 2016. However, if a grantee wishes to amend a currently
approved optional special request or to submit a new optional special request for the second
quarter, the grantee must submit its request following the guidelines and instructions included
in Attachment B. Please submit all documents related to this second quarter award to
[email protected] on or before September 13, 2016.
A more specific narrative supporting optional special requests for quarters three and four may
be required for all successful grantees awarded in the competition. After grant awards are
made, successful grantees that choose to submit optional special requests for the remaining
two quarters of PY 2016 (January 1, 2017 through June 30, 2017) will be required to submit
appropriate documentation for optional special requests at a later date. The Department will
issue subsequent guidance describing this documentation and specifying the due date.
8. Inquiries. Please direct questions regarding these allotments to the appropriate Federal
Project Officer. Information on the allotments and planning requirements may also be found
in the FOA, available at http://www.grants.gov/web/grants/view-
opportunity.html?oppId=285373.
9. Attachment(s).
Attachment A: Funding Allocations and Authorized Positions
Attachment B: Optional Special Requests
Attachment (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2016/TEGL_18-15-Change2_Attachment_A_Acc.pdf)
U. S. Department of Labor / Employment & Training Administration Attachment A-1
Senior Community Service Employment Program
PY 2016 Authorized Positions* for Non-Minority National Sponsors, by State
State AARP ABLE ANPPM ES EW GII Mature NAPCA NCBA NCOA NULI SER SSAI A4TD Total
Alabama 0 0 0 189 0 0 0 0 0 0 0 0 456 0 645
Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Arizona 109 0 113 0 0 118 0 0 0 0 0 0 0 0 340
Arkansas 188 0 0 0 354 0 0 0 92 0 0 0 0 0 634
California 331 0 416 0 287 0 0 90 0 263 0 924 342 0 2,653
Colorado 163 0 0 0 0 0 0 0 0 0 0 189 0 0 352
Connecticut 0 0 0 190 0 0 0 0 0 0 0 0 0 193 383
Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
District of Col 0 0 60 0 0 0 0 0 140 0 0 0 0 0 200
Florida 1,323 0 0 0 489 0 0 0 122 0 0 120 0 0 2,054
Georgia 209 0 0 0 437 0 0 0 0 126 0 0 0 0 772
Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Idaho 0 0 0 0 168 0 0 0 0 0 0 0 0 0 168
Illinois 67 0 0 158 335 0 0 39 157 0 0 168 364 0 1,288
Indiana 219 0 0 0 251 235 0 0 0 0 0 0 206 0 911
Iowa 159 0 0 0 206 0 0 0 0 0 0 0 81 0 446
Kansas 0 0 0 0 0 0 0 0 0 0 0 343 0 0 343
Kentucky 0 0 0 0 314 0 0 0 0 224 122 0 0 0 660
Louisiana 155 0 140 0 173 0 0 0 0 64 0 0 0 0 532
Maine 0 215 0 0 0 0 0 0 0 0 0 0 0 0 215
Maryland 0 0 0 0 0 0 0 0 0 0 0 0 479 0 479
Massachusetts 0 204 0 0 0 0 0 50 0 0 128 0 331 0 713
Michigan 364 0 0 0 355 0 0 0 151 0 238 0 0 0 1,108
Minnesota 0 0 0 0 471 0 0 0 0 0 0 0 338 0 809
Mississippi 0 0 0 0 105 0 0 0 78 0 0 0 246 0 429
Missouri 261 0 0 0 576 0 0 0 0 0 0 0 0 0 837
Montana 0 0 0 0 217 0 0 0 0 0 0 0 0 0 217
Nebraska 0 0 0 0 257 0 0 0 0 0 0 0 0 0 257
Nevada 171 0 0 0 0 0 0 0 0 0 0 0 0 0 171
New Hampshire 0 168 0 0 0 0 0 0 0 0 0 0 0 0 168
New Jersey 0 0 0 319 159 0 0 0 0 397 109 0 0 0 984
New Mexico 0 0 0 0 0 168 0 0 0 0 0 0 0 0 168
New York 496 0 0 355 381 0 0 98 0 219 179 0 510 0 2,238
North Carolina 0 0 0 0 0 0 0 0 274 148 0 0 489 0 911
North Dakota 0 0 0 0 209 0 0 0 0 0 0 0 0 0 209
Ohio 268 0 0 135 345 0 509 0 161 0 0 0 100 0 1,518
Oklahoma 148 0 0 0 270 0 0 0 0 0 0 0 0 0 418
Oregon 0 0 0 176 336 0 0 0 0 0 0 0 0 0 512
Pennsylvania 362 0 131 0 194 198 0 0 216 460 101 0 163 0 1,825
Puerto Rico 172 0 0 0 307 0 0 0 0 0 0 0 0 0 479
Rhode Island 0 0 0 0 0 0 0 0 0 0 0 185 0 0 185
South Carolina 201 0 0 0 273 0 0 0 0 0 0 0 0 0 474
South Dakota 0 0 0 0 216 0 0 0 0 0 0 0 0 0 216
Tennessee 0 0 0 0 0 0 0 0 0 163 0 0 548 0 711
Texas 1,099 0 0 0 324 0 0 0 0 0 0 318 131 0 1,872
Utah 0 0 0 232 0 0 0 0 0 0 0 0 0 0 232
Vermont 0 0 0 0 0 0 0 0 0 0 0 0 0 191 191
Virginia 221 0 0 0 67 231 0 0 0 216 0 0 0 0 735
Washington 268 0 0 0 0 184 0 0 0 0 0 0 0 0 452
West Virginia 0 0 0 0 114 0 0 0 0 277 0 0 0 0 391
Wisconsin 0 0 0 0 329 0 0 0 0 0 0 279 256 0 864
Wyoming 0 0 0 0 168 0 0 0 0 0 0 0 0 0 168
Total 6,954 587 860 1,754 8,687 1,134 509 277 1,391 2,557 877 2,526 5,040 384 33,537
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
U. S. Department of Labor / Employment & Training Administration Attachment A-2
Senior Community Service Employment Program
PY 2016 Authorized Funding* for Non-Minority National Sponsors, by State X .25
State AARP ABLE ANPPM ES EW GII Mature NAPCA NCBA NCOA NULI SER SSAI A4TD Total
Alabama $0 $0 $0 $458,342 $0 $0 $0 $0 $0 $0 $0 $0 $1,105,840 $0 $1,564,182
Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Arizona 264,015 0 273,703 0 0 285,814 0 0 0 0 0 0 0 0 823,532
Arkansas 455,983 0 0 0 858,606 0 0 0 223,141 0 0 0 0 0 1,537,730
California 802,618 0 1,008,729 0 695,926 0 0 218,235 0 637,730 0 2,240,542 829,292 0 6,433,072
Colorado 395,234 0 0 0 0 0 0 0 0 0 0 458,277 0 0 853,511
Connecticut 0 0 0 460,155 0 0 0 0 0 0 0 0 0 467,421 927,576
Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
District of Col 0 0 145,485 0 0 0 0 0 339,465 0 0 0 0 0 484,950
Florida 3,207,656 0 0 0 1,185,596 0 0 0 295,793 0 0 290,944 0 0 4,979,989
Georgia 506,533 0 0 0 1,059,115 0 0 0 0 305,374 0 0 0 0 1,871,022
Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Idaho 0 0 0 0 406,530 0 0 0 0 0 0 0 0 0 406,530
Illinois 162,458 0 0 383,110 812,290 0 0 94,565 380,685 0 0 407,357 882,607 0 3,123,072
Indiana 531,178 0 0 0 608,793 569,986 0 0 0 0 0 0 499,647 0 2,209,604
Iowa 385,378 0 0 0 499,294 0 0 0 0 0 0 0 196,325 0 1,080,997
Kansas 0 0 0 0 0 0 0 0 0 0 0 832,349 0 0 832,349
Kentucky 0 0 0 0 760,951 0 0 0 0 542,844 295,656 0 0 0 1,599,451
Louisiana 376,093 0 339,697 0 419,768 0 0 0 0 155,290 0 0 0 0 1,290,848
Maine 0 520,218 0 0 0 0 0 0 0 0 0 0 0 0 520,218
Maryland 0 0 0 0 0 0 0 0 0 0 0 0 1,160,351 0 1,160,351
Massachusetts 0 494,459 0 0 0 0 0 121,191 0 0 310,249 0 802,284 0 1,728,183
Michigan 882,318 0 0 0 860,502 0 0 0 366,017 0 576,900 0 0 0 2,685,737
Minnesota 0 0 0 0 1,141,671 0 0 0 0 0 0 0 819,288 0 1,960,959
Mississippi 0 0 0 0 254,652 0 0 0 189,170 0 0 0 596,614 0 1,040,436
Missouri 632,927 0 0 0 1,396,806 0 0 0 0 0 0 0 0 0 2,029,733
Montana 0 0 0 0 525,508 0 0 0 0 0 0 0 0 0 525,508
Nebraska 0 0 0 0 624,262 0 0 0 0 0 0 0 0 0 624,262
Nevada 414,411 0 0 0 0 0 0 0 0 0 0 0 0 0 414,411
New Hampshire 0 406,530 0 0 0 0 0 0 0 0 0 0 0 0 406,530
New Jersey 0 0 0 773,494 385,535 0 0 0 0 962,624 264,297 0 0 0 2,385,950
New Mexico 0 0 0 0 0 406,530 0 0 0 0 0 0 0 0 406,530
New York 1,202,577 0 0 860,715 923,753 0 0 237,606 0 530,976 433,994 0 1,236,520 0 5,426,141
North Carolina 0 0 0 0 0 0 0 0 664,049 358,684 0 0 1,185,109 0 2,207,842
North Dakota 0 0 0 0 506,111 0 0 0 0 0 0 0 0 0 506,111
Ohio 649,754 0 0 327,302 836,437 0 1,234,048 0 390,337 0 0 0 242,446 0 3,680,324
Oklahoma 359,019 0 0 0 654,966 0 0 0 0 0 0 0 0 0 1,013,985
Oregon 0 0 0 426,755 814,715 0 0 0 0 0 0 0 0 0 1,241,470
Pennsylvania 877,627 0 317,594 0 470,330 480,028 0 0 523,667 1,115,217 244,863 0 395,175 0 4,424,501
Puerto Rico 416,660 0 0 0 743,691 0 0 0 0 0 0 0 0 0 1,160,351
Rhode Island 0 0 0 0 0 0 0 0 0 0 0 447,917 0 0 447,917
South Carolina 487,561 0 0 0 662,210 0 0 0 0 0 0 0 0 0 1,149,771
South Dakota 0 0 0 0 523,745 0 0 0 0 0 0 0 0 0 523,745
Tennessee 0 0 0 0 0 0 0 0 0 395,385 0 0 1,329,271 0 1,724,656
Texas 2,664,796 0 0 0 785,618 0 0 0 0 0 0 771,069 317,642 0 4,539,125
Utah 0 0 0 562,541 0 0 0 0 0 0 0 0 0 0 562,541
Vermont 0 0 0 0 0 0 0 0 0 0 0 0 0 462,024 462,024
Virginia 536,068 0 0 0 162,518 560,324 0 0 0 523,939 0 0 0 0 1,782,849
Washington 649,309 0 0 0 0 445,794 0 0 0 0 0 0 0 0 1,095,103
West Virginia 0 0 0 0 276,614 0 0 0 0 672,123 0 0 0 0 948,737
Wisconsin 0 0 0 0 797,741 0 0 0 0 0 0 676,504 620,735 0 2,094,980
Wyoming 0 0 0 0 406,530 0 0 0 0 0 0 0 0 0 406,530
Total 16,860,173 1,421,207 2,085,208 4,252,414 21,060,784 2,748,476 1,234,048 671,597 3,372,324 6,200,186 2,125,959 6,124,959 12,219,146 929,445 81,305,926
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
Attachment A-3
U. S. Department of Labor / Employment & Training Administration
Senior Community Service Employment Program
PY 2016 Authorized Positions* for Minority National Sponsors, by State
State NAPCA NICOA Total
Alabama 0 16 16
Alaska 0 0 0
Arizona 0 144 144
Arkansas 0 0 0
California 259 56 315
Colorado 0 13 13
Connecticut 0 0 0
Delaware 0 0 0
District of Col 0 0 0
Florida 0 9 9
Georgia 0 0 0
Hawaii 0 0 0
Idaho 0 0 0
Illinois 67 0 67
Indiana 0 0 0
Iowa 0 0 0
Kansas 0 0 0
Kentucky 0 0 0
Louisiana 0 0 0
Maine 0 0 0
Maryland 0 0 0
Massachusetts 46 0 46
Michigan 0 0 0
Minnesota 0 34 34
Mississippi 0 0 0
Missouri 0 0 0
Montana 0 0 0
Nebraska 0 0 0
Nevada 0 0 0
New Hampshire 0 0 0
New Jersey 0 0 0
New Mexico 0 53 53
New York 62 0 62
North Carolina 0 22 22
North Dakota 0 17 17
Ohio 0 0 0
Oklahoma 0 138 138
Oregon 0 0 0
Pennsylvania 58 0 58
Puerto Rico 0 0 0
Rhode Island 0 0 0
South Carolina 0 0 0
South Dakota 0 46 46
Tennessee 0 0 0
Texas 60 0 60
Utah 0 7 7
Vermont 0 0 0
Virginia 0 0 0
Washington 61 25 86
West Virginia 0 0 0
Wisconsin 0 33 33
Wyoming 0 0 0
Total 613 613 1,226
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
Attachment A-4
U. S. Department of Labor / Employment & Training Administration
Senior Community Service Employment Program
PY 2016 Authorized Funding* for Minority National Sponsors, by State X .25
State NAPCA NICOA Total
Alabama $0 $38,784 $38,784
Alaska 0 0 0
Arizona 0 349,056 349,056
Arkansas 0 0 0
California 627,815 135,743 763,558
Colorado 0 31,512 31,512
Connecticut 0 0 0
Delaware 0 0 0
District of Col 0 0 0
Florida 0 21,816 21,816
Georgia 0 0 0
Hawaii 0 0 0
Idaho 0 0 0
Illinois 162,407 0 162,407
Indiana 0 0 0
Iowa 0 0 0
Kansas 0 0 0
Kentucky 0 0 0
Louisiana 0 0 0
Maine 0 0 0
Maryland 0 0 0
Massachusetts 111,504 0 111,504
Michigan 0 0 0
Minnesota 0 82,416 82,416
Mississippi 0 0 0
Missouri 0 0 0
Montana 0 0 0
Nebraska 0 0 0
Nevada 0 0 0
New Hampshire 0 0 0
New Jersey 0 0 0
New Mexico 0 128,471 128,471
New York 150,287 0 150,287
North Carolina 0 53,328 53,328
North Dakota 0 41,208 41,208
Ohio 0 0 0
Oklahoma 0 334,511 334,511
Oregon 0 0 0
Pennsylvania 140,591 0 140,591
Puerto Rico 0 0 0
Rhode Island 0 0 0
South Carolina 0 0 0
South Dakota 0 111,504 111,504
Tennessee 0 0 0
Texas 145,439 0 145,439
Utah 0 16,968 16,968
Vermont 0 0 0
Virginia 0 0 0
Washington 147,863 60,600 208,463
West Virginia 0 0 0
Wisconsin 0 79,992 79,992
Wyoming 0 0 0
Total 1,485,906 1,485,909 2,971,815
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
Attachment (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2016/TEGL_18-15-Change2_Attachment_B_Acc.pdf)
ATTACHMENT B
PY 2016 OPTIONAL SPECIAL REQUESTS
Note: Submit an optional special request for Options 1- 6 only if you wish to amend an approved PY16
special request or wish to add one of these special requests for Quarter 2.
Grantees with special requests in one or more of the following areas must submit each request in a
separate, clearly titled document. Requests must adhere to the statute and regulations, and provide a
substantive rationale such as improved program management, better service to participants, or least
disruption possible to participants. Any optional special request submitted at this time must provide an
appropriate timeline and budget for the second quarter of PY 2016.
1. Change 48-Month Individual Durational Limit (IDL) Waiver Options – 20 CFR 641.570(b).
(Submit only if you are requesting a change.) To change your current IDL policy, you must request
and receive Departmental approval for one of the following IDL policies, as described in SCSEP
regulations at 20 CFR 641.570 (b). If you are changing your policy to make it more restrictive, it
must have an effective date of at least 120 days after written approval.
If you propose to change your existing IDL policy, you must describe:
a) Your currently approved IDL policy.
b) Which of the options below you propose to adopt:
i. Option 1: No extensions to any participants; all participants exit at 48 months.
ii. Option 2: Extensions to every participant who meets at least one of the seven waiver
factors; there can be a limit to the number of times any participant can receive a
twelve-month extension.
iii. Option 3: Extensions to every participant who meets a specific subset of the seven
waiver factors; there can be a limit to the number of times any participant can receive
a twelve-month extension.
c) A reasonable transition plan that addresses when and how you will notify participants of the
change, and the planned activities to prepare participants for exit from the program.
2. Additional Funds for Participant Training and Supportive Services (ATSS) – 20 CFR 641.874
(Submit only if you are requesting an amendment to your PY 16 grant or an addition for PY 16
quarter two. Note that this request must be submitted 90 days before the proposed date of
implementation, with the Department acting on the request at least 30 days before the
implementation date.) The 2006 Amendments to the OAA and 20 CFR 641.874 permit an exception
to the 75 percent minimum level of expenditures on participant wages and fringe benefits. This
exception allows you to use not less than 65 percent of program funds for participant’s wages and
fringe benefits, so that up to an additional 10 percent of funds are available for training and
supportive services that directly benefit participants.
If you wish to request the use of additional funds for training and supportive services for the first
quarter of PY 2016, you must provide:
a) A description of the activities for which the grantee will spend the grant funds described in
paragraphs (a)(3) and (a)(4) of 20 CFR 641.874;
b) Description of how the provision of such activities will improve the effectiveness of the
project, including:
o An explanation of whether any displacement of eligible individuals or limitation of
positions for such individuals will occur.
o Information on the number of individuals to be displaced and of positions to be
eliminated.
o Clarification of how the activities described will improve employment outcomes for
the individuals served.
c) A proposed budget and work plan for the activities, including a detailed description of how
the funds will be spent on the activities described in paragraphs (a)(3) and (a)(4) of 20 CFR
641.874. The budget and work plan should detail both the additional training and support
services that will be provided to SCSEP participants and the associated cost for each
activity. Please ensure that items discussed in the work plan are included clearly in the
budget or budget narrative. If we do not approve this optional special request, you will need
to submit a revised SF424A and budget narrative to reflect costs without this waiver.
d) Grantees with approved requests for ten percent additional funds may choose to apply the
provision unilaterally for all sub recipients, or to individual sub-recipients but need not
provide this opportunity to all their sub recipients. If the grantee applies this provision to its
sub recipients, the grantee should provide a detailed description on how the funds will be
allocated and include a detailed budget and work plan for each sub recipient, if it is not
applying the provision unilaterally.
3. Increase in Administrative Cost Limitations – 20 CFR 641.870. (Submit only if you are
requesting an amendment to your PY 16 grant or an addition for PY 16 quarter two.) The
Department may authorize an increase in the amount available for administrative costs to not more
than 15 percent, as described in 20 CFR 641.870, if it determines that it is necessary to carry out the
project, and if you demonstrate one of the following:
a) You are incurring major administrative cost increases in necessary program components.
b) The number of community service assignment positions or eligible minority individuals
participating in the project will decline if administrative costs are not increased.
c) The project size is so small that the amount of administrative expenses incurred to carry out
the project necessarily exceeds 13.5 percent of project funding.
4. Extension of Average Project Duration – 641.570(c). (Submit only if you are requesting an
amendment to your PY 16 grant or an addition for PY 16 quarter two.) The maximum average
project duration based on overall participation is 27 months, but you may request permission from
the Department to increase your maximum average project duration to 36 months, as described in
641.570(c). Your request must include:
a) A statement of your current average duration and an estimate of your average duration for the
coming program year.
b) A description of your efforts to achieve an average duration of 27 months.
c) The exceptional circumstances that warrant an extension to 36 months, as set forth in the
regulations:
i. High rates of unemployment, poverty, or participation in the program of block grants
to states for temporary assistance for needy families established under part A of title
IV of the Social Security Act, in the areas served by you, relative to other areas of the
state or nation;
ii. Significant downturns in the economy of an area served by you or in the national
economy;
iii. Significant numbers or proportions of participants with one or more barriers to
employment (including “most-in-need” individuals as described in 20 CFR
641.710(a)(6)) served by you, relative to such numbers or proportions for grantees
serving other areas of the state or nation;
iv. Changes in Federal, state, or local minimum wage requirements; or
v. Limited economies of scale for the provision of community service employment and
other authorized activities in the areas served by you.
5. On-the-Job Experience (OJE) Training Option – 20 CFR 641.540(c). (Submit only if you are
requesting an amendment to your PY 16 grant or an addition for PY 16 quarter two.) If you wish to
use OJE described in 20 CFR 641.540(c), you must meet the requirements stipulated in Older
Worker Bulletin 04-04. You must provide a copy of your OJE policy and sample contracts to the
Department for approval before you can exercise this option.
6. Rotation Policy - 20 CFR 641.575. (Submit only if you are requesting an amendment to your PY 16
grant or an addition for PY 16 quarter two.) You may establish a policy of rotating participants to a
new host agency or a different assignment within the current host agency, but must submit that
policy to the Department for approval, as described in 20 CFR 641.575. You must assure that you
will make an individualized determination that a rotation is in the best interest of the participant, and
that it will further the acquisition of skills listed in the individual employment plan (IEP).
Spreadsheet version of Attachment A (official XLS: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2016/TEGL_18-15-Change2_Attachment_A.xls)
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