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First quarter of PY 2016 SCSEP national grantee plans
Summary ETA gave existing Senior Community Service Employment Program national grantees funding allocations and application instructions for the first quarter of Program Year 2016, July through September 2016, during a transition to new awards. Three attachments contain authorized positions, funding and special-request materials. The letter rescinds TEGL 26-11 and TEGL 25-14; ETA now lists this change as Canceled.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 18-15, Change 1
Date issued
June 20, 2016
Status
Withdrawn
ETA lists this change Canceled as of 2026-10-24; its PDF prints Expiration Date: September 30, 2016.
Status last verified October 24, 2026
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CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION SCSEP
ADVISORY SYSTEM CORRESPONDENCE SYMBOL
U.S. DEPARTMENT OF LABOR OWI
Washington, D.C. 20210 DATE
June 20, 2016
ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 18-15,
Change 1
TO: SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM (SCSEP)
NATIONAL GRANTEES
FROM: PORTIA WU /s/
Assistant Secretary
SUBJECT: Revised Program Year 2016 Planning Instructions and Allotments for SCSEP
National Grantees
1. Purpose. This Training and Employment Guidance Letter (TEGL), Change 1 provides
current SCSEP national grantees with the application instructions, allocations, and the
process and procedures for the first quarter of Program Year (PY) 2016. It also provides
information on the transition to grants that will be awarded under the SCSEP Funding
Announcement (FOA) to provide SCSEP services.
2. References.
• Funding Opportunity Announcement, FOA-ETA-16-04, March 15, 2016 and Amendment
One to FOA-ETA-16-04, March 21, 2016;
• TEGL 18-15, Program Year 2016 Planning Instructions and Allotments for Senior
Community Service Employment Program (SCSEP) State and Territorial Grant
Applicants, April 6, 2016;
• TEGL 12-15, PY 2016 Federal Poverty Guidelines (February 6, 2016);
• Consolidated Appropriations Act, 2016 (Pub. L. 114-113), December 18, 2015;
• 2006 Older Americans Act Amendments (OAA), P.L. 109-365, 42 U.S.C. 3056 et seq;
• SCSEP Final Rule, 75 FR 53785 (September 1, 2010);
• TEGL 12-06, Revised Income Inclusions and Exclusions and Procedures for Determining
SCSEP Eligibility (December 28, 2006);
• Uniform Administrative Requirements, Cost Principles, and Audit Requirement for
Federal Awards, 2 CFR 200, (December 26, 2013); also 2 CFR 2900 (December 19, 2014
and December 30, 2015);
• Priority of Service for Covered Persons: Final Rule, 20 CFR Part 1010, (December 19,
2008) and TEGL 10-09 (November 10, 2009);
• TEGL 10-09, Implementing Priority of Service for Veterans and Eligible Spouses in All
Qualified Job Training Programs Funded in whole or in part by the U.S. Department of
Labor (November 10, 2009);
RESCISSIONS EXPIRATION DATE
TEGL 26-11 AND TEGL 25-14 September 30, 2016
• Training and Employment Notice (TEN) 15-10, Protocol for Implementing Priority of
Service for Veterans and Eligible Spouses in all Qualified Job Training Programs Funded
in whole or in part by the U.S. Department of Labor (DOL);
• SCSEP Performance Data Collection Approval (Office of Management and Budget No.
1205-0040).
3. Background. SCSEP funds are allocated by a formula set forth in Section 506 of the OAA,
and operate on a Program Year (PY) basis, from July 1 through the following June 30. In
general, the formula allocates funds to every state, the District of Columbia, and Puerto Rico
based on U.S. Census data on the number of individuals in that jurisdiction who are 55 and
older with a low per-capita income. Funds are allocated to and administered through grants
to all state governors, Puerto Rico, the District of Columbia, and four territories as well as
competitively-awarded to national non-profit agencies for services across the country. The
competitive awards are renewed annually for four years (subject to annual appropriations),
with an optional one-year extension. On March 15, 2016, DOL announced the opening of a
Funding Opportunity Announcement (FOA) for the national portion of SCSEP. Since this is
a competition year and the obligation period coincides with the beginning of the grantees’
period of performance, ETA wants to ensure that service delivery is seamless for the grantees
and program participants by providing a transition period to prevent any unnecessary breaks
in service and to minimize disruption. ETA’s planned transition of participants following the
national grantee competition is scheduled to be implemented on October 1, 2016. Therefore,
current national grantees will continue service through the first quarter of PY 2016. The
original TEGL 18-15 issued on April 6, 2016 provided funding and allocation information for
only the states and territories, and did not include the national grantee allocations. This
Change 1 includes the allocations and necessary planning instructions for current national
grantees for PY 2016, first quarter.
4. Overall Approach. The Department of Labor (the Department) plans to issue new grants to
current grantees for the first quarter of PY 2016 to continue services to their current
authorized positions in their current areas. These new grants will be one quarter’s
proportional share, i.e. 25 percent, of the PY 2016 funding, to serve clients during the first
quarter (July 1, 2016 through September 30, 2016). Current grantees must submit the
required documents by June 24, 2016. We will allocate the remaining PY 2016 funds after
the announcing the FOA results.
After ETA announces the results of the FOA, any current national grantees that successfully
applied under the competition will receive a modification of the new grant for the remainder
of the program year, October 1, 2016 through June 30, 2017. In accordance with 20 CFR
641.420, current grantees that are not successful will be required to assist in transition
activities during the remainder of the first quarter to minimize disruption for participants.
5. Notice of Obligation (NOO). The Department plans to issue NOOs with new grant numbers
and allocation amounts for the SCSEP program to current national grantees for the first
quarter of PY 2016.
6. PY 2016 Program Allotments. See Attachment A for funding amounts and authorized
positions for the first quarter of PY 2016. Guidance for allocations for the remaining
program year will be provided after the national competition is completed.
7. Action Requested. Current national grantees must submit the following documentation:
a. SF-424 http://apply07.grants.gov/apply/forms/sample/SF424_2_1-V2.1.pdf;
b. SF-424A http://apply07.grants.gov/apply/forms/sample/SF424A-V1.0.pdf;
c. Budget Narrative for the first quarter allocations; and
d. Optional Special Requests (as applicable).
No other narrative information will be required for the period covering the first quarter. ETA
will incorporate a generic Statement of Work (see Attachment B) addressing the
programmatic activities for quarter one into the grant agreement. For current national
grantees that choose to submit optional special requests for quarter one, the Department
strongly encourages submissions that are consistent with these grantees’ currently approved
special requests from PY 2015. This will enable current grantees to continue providing
essentially the same services for an additional quarter during transition, and will allow an
expedited review of such requests by the Department. Note that such optional special
requests must be based on funding for one quarter. Instructions are included in Attachment
C. Please submit all documents related to this first quarter award to
[email protected] on or before June 24, 2016.
A more specific narrative supporting optional special requests for quarters two through four
will be required for all successful grantees awarded in the competition. After grant awards
are made, successful grantees that choose to submit optional special requests for the
remaining three quarters of PY 2016 (October 1, 2016 through June 30, 2017) will be
required to submit appropriate documentation for optional special requests at a later date.
The Department will issue subsequent guidance describing this documentation and specifying
the due date.
8. Inquiries. Please direct questions regarding these allotments to the appropriate Federal
Project Officer. Information on the allotments and planning requirements may also be found
in the FOA, available at https://www.doleta.gov/grants/pdf/FOA-ETA-16-04.pdf.
9. Attachment(s).
Attachment A: Funding Allocations and Authorized Positions
Attachment B: Generic Statement of Work
Attachment C: Optional Special Requests
Attachment (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2016/TEGL_18-15-Change1-Attachment1_Acc.pdf)
U. S. Department of Labor / Employment & Training Administration Attachment A-1
Senior Community Service Employment Program
PY 2016 Authorized Positions* for Non-Minority National Sponsors, by State
State AARP ABLE ANPPM ES EW GII Mature NAPCA NCBA NCOA NULI SER SSAI A4TD Total
Alabama 0 0 0 189 0 0 0 0 0 0 0 0 456 0 645
Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Arizona 109 0 113 0 0 118 0 0 0 0 0 0 0 0 340
Arkansas 188 0 0 0 354 0 0 0 92 0 0 0 0 0 634
California 331 0 416 0 287 0 0 90 0 263 0 924 342 0 2,653
Colorado 163 0 0 0 0 0 0 0 0 0 0 189 0 0 352
Connecticut 0 0 0 190 0 0 0 0 0 0 0 0 0 193 383
Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
District of Col 0 0 60 0 0 0 0 0 140 0 0 0 0 0 200
Florida 1,323 0 0 0 489 0 0 0 122 0 0 120 0 0 2,054
Georgia 209 0 0 0 437 0 0 0 0 126 0 0 0 0 772
Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Idaho 0 0 0 0 168 0 0 0 0 0 0 0 0 0 168
Illinois 67 0 0 158 335 0 0 39 157 0 0 168 364 0 1,288
Indiana 219 0 0 0 251 235 0 0 0 0 0 0 206 0 911
Iowa 159 0 0 0 206 0 0 0 0 0 0 0 81 0 446
Kansas 0 0 0 0 0 0 0 0 0 0 0 343 0 0 343
Kentucky 0 0 0 0 314 0 0 0 0 224 122 0 0 0 660
Louisiana 155 0 140 0 173 0 0 0 0 64 0 0 0 0 532
Maine 0 215 0 0 0 0 0 0 0 0 0 0 0 0 215
Maryland 0 0 0 0 0 0 0 0 0 0 0 0 479 0 479
Massachusetts 0 204 0 0 0 0 0 50 0 0 128 0 331 0 713
Michigan 364 0 0 0 355 0 0 0 151 0 238 0 0 0 1,108
Minnesota 0 0 0 0 471 0 0 0 0 0 0 0 338 0 809
Mississippi 0 0 0 0 105 0 0 0 78 0 0 0 246 0 429
Missouri 261 0 0 0 576 0 0 0 0 0 0 0 0 0 837
Montana 0 0 0 0 217 0 0 0 0 0 0 0 0 0 217
Nebraska 0 0 0 0 257 0 0 0 0 0 0 0 0 0 257
Nevada 171 0 0 0 0 0 0 0 0 0 0 0 0 0 171
New Hampshire 0 168 0 0 0 0 0 0 0 0 0 0 0 0 168
New Jersey 0 0 0 319 159 0 0 0 0 397 109 0 0 0 984
New Mexico 0 0 0 0 0 168 0 0 0 0 0 0 0 0 168
New York 496 0 0 355 381 0 0 98 0 219 179 0 510 0 2,238
North Carolina 0 0 0 0 0 0 0 0 274 148 0 0 489 0 911
North Dakota 0 0 0 0 209 0 0 0 0 0 0 0 0 0 209
Ohio 268 0 0 135 345 0 509 0 161 0 0 0 100 0 1,518
Oklahoma 148 0 0 0 270 0 0 0 0 0 0 0 0 0 418
Oregon 0 0 0 176 336 0 0 0 0 0 0 0 0 0 512
Pennsylvania 362 0 131 0 194 198 0 0 216 460 101 0 163 0 1,825
Puerto Rico 172 0 0 0 307 0 0 0 0 0 0 0 0 0 479
Rhode Island 0 0 0 0 0 0 0 0 0 0 0 185 0 0 185
South Carolina 201 0 0 0 273 0 0 0 0 0 0 0 0 0 474
South Dakota 0 0 0 0 216 0 0 0 0 0 0 0 0 0 216
Tennessee 0 0 0 0 0 0 0 0 0 163 0 0 548 0 711
Texas 1,099 0 0 0 324 0 0 0 0 0 0 318 131 0 1,872
Utah 0 0 0 232 0 0 0 0 0 0 0 0 0 0 232
Vermont 0 0 0 0 0 0 0 0 0 0 0 0 0 191 191
Virginia 221 0 0 0 67 231 0 0 0 216 0 0 0 0 735
Washington 268 0 0 0 0 184 0 0 0 0 0 0 0 0 452
West Virginia 0 0 0 0 114 0 0 0 0 277 0 0 0 0 391
Wisconsin 0 0 0 0 329 0 0 0 0 0 0 279 256 0 864
Wyoming 0 0 0 0 168 0 0 0 0 0 0 0 0 0 168
Total 6,954 587 860 1,754 8,687 1,134 509 277 1,391 2,557 877 2,526 5,040 384 33,537
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
U. S. Department of Labor / Employment & Training Administration Attachment A-2
Senior Community Service Employment Program
PY 2016 Authorized Funding* for Non-Minority National Sponsors, by State X .25
State AARP ABLE ANPPM ES EW GII Mature NAPCA NCBA NCOA NULI SER SSAI A4TD Total
Alabama $0 $0 $0 $458,342 $0 $0 $0 $0 $0 $0 $0 $0 $1,105,840 $0 $1,564,182
Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Arizona 264,015 0 273,703 0 0 285,814 0 0 0 0 0 0 0 0 823,532
Arkansas 455,983 0 0 0 858,606 0 0 0 223,141 0 0 0 0 0 1,537,730
California 802,618 0 1,008,729 0 695,926 0 0 218,235 0 637,730 0 2,240,542 829,292 0 6,433,072
Colorado 395,234 0 0 0 0 0 0 0 0 0 0 458,277 0 0 853,511
Connecticut 0 0 0 460,155 0 0 0 0 0 0 0 0 0 467,421 927,576
Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
District of Col 0 0 145,485 0 0 0 0 0 339,465 0 0 0 0 0 484,950
Florida 3,207,656 0 0 0 1,185,596 0 0 0 295,793 0 0 290,944 0 0 4,979,989
Georgia 506,533 0 0 0 1,059,115 0 0 0 0 305,374 0 0 0 0 1,871,022
Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Idaho 0 0 0 0 406,530 0 0 0 0 0 0 0 0 0 406,530
Illinois 162,458 0 0 383,110 812,290 0 0 94,565 380,685 0 0 407,357 882,607 0 3,123,072
Indiana 531,178 0 0 0 608,793 569,986 0 0 0 0 0 0 499,647 0 2,209,604
Iowa 385,378 0 0 0 499,294 0 0 0 0 0 0 0 196,325 0 1,080,997
Kansas 0 0 0 0 0 0 0 0 0 0 0 832,349 0 0 832,349
Kentucky 0 0 0 0 760,951 0 0 0 0 542,844 295,656 0 0 0 1,599,451
Louisiana 376,093 0 339,697 0 419,768 0 0 0 0 155,290 0 0 0 0 1,290,848
Maine 0 520,218 0 0 0 0 0 0 0 0 0 0 0 0 520,218
Maryland 0 0 0 0 0 0 0 0 0 0 0 0 1,160,351 0 1,160,351
Massachusetts 0 494,459 0 0 0 0 0 121,191 0 0 310,249 0 802,284 0 1,728,183
Michigan 882,318 0 0 0 860,502 0 0 0 366,017 0 576,900 0 0 0 2,685,737
Minnesota 0 0 0 0 1,141,671 0 0 0 0 0 0 0 819,288 0 1,960,959
Mississippi 0 0 0 0 254,652 0 0 0 189,170 0 0 0 596,614 0 1,040,436
Missouri 632,927 0 0 0 1,396,806 0 0 0 0 0 0 0 0 0 2,029,733
Montana 0 0 0 0 525,508 0 0 0 0 0 0 0 0 0 525,508
Nebraska 0 0 0 0 624,262 0 0 0 0 0 0 0 0 0 624,262
Nevada 414,411 0 0 0 0 0 0 0 0 0 0 0 0 0 414,411
New Hampshire 0 406,530 0 0 0 0 0 0 0 0 0 0 0 0 406,530
New Jersey 0 0 0 773,494 385,535 0 0 0 0 962,624 264,297 0 0 0 2,385,950
New Mexico 0 0 0 0 0 406,530 0 0 0 0 0 0 0 0 406,530
New York 1,202,577 0 0 860,715 923,753 0 0 237,606 0 530,976 433,994 0 1,236,520 0 5,426,141
North Carolina 0 0 0 0 0 0 0 0 664,049 358,684 0 0 1,185,109 0 2,207,842
North Dakota 0 0 0 0 506,111 0 0 0 0 0 0 0 0 0 506,111
Ohio 649,754 0 0 327,302 836,437 0 1,234,048 0 390,337 0 0 0 242,446 0 3,680,324
Oklahoma 359,019 0 0 0 654,966 0 0 0 0 0 0 0 0 0 1,013,985
Oregon 0 0 0 426,755 814,715 0 0 0 0 0 0 0 0 0 1,241,470
Pennsylvania 877,627 0 317,594 0 470,330 480,028 0 0 523,667 1,115,217 244,863 0 395,175 0 4,424,501
Puerto Rico 416,660 0 0 0 743,691 0 0 0 0 0 0 0 0 0 1,160,351
Rhode Island 0 0 0 0 0 0 0 0 0 0 0 447,917 0 0 447,917
South Carolina 487,561 0 0 0 662,210 0 0 0 0 0 0 0 0 0 1,149,771
South Dakota 0 0 0 0 523,745 0 0 0 0 0 0 0 0 0 523,745
Tennessee 0 0 0 0 0 0 0 0 0 395,385 0 0 1,329,271 0 1,724,656
Texas 2,664,796 0 0 0 785,618 0 0 0 0 0 0 771,069 317,642 0 4,539,125
Utah 0 0 0 562,541 0 0 0 0 0 0 0 0 0 0 562,541
Vermont 0 0 0 0 0 0 0 0 0 0 0 0 0 462,024 462,024
Virginia 536,068 0 0 0 162,518 560,324 0 0 0 523,939 0 0 0 0 1,782,849
Washington 649,309 0 0 0 0 445,794 0 0 0 0 0 0 0 0 1,095,103
West Virginia 0 0 0 0 276,614 0 0 0 0 672,123 0 0 0 0 948,737
Wisconsin 0 0 0 0 797,741 0 0 0 0 0 0 676,504 620,735 0 2,094,980
Wyoming 0 0 0 0 406,530 0 0 0 0 0 0 0 0 0 406,530
Total 16,860,173 1,421,207 2,085,208 4,252,414 21,060,784 2,748,476 1,234,048 671,597 3,372,324 6,200,186 2,125,959 6,124,959 12,219,146 929,445 81,305,926
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
Attachment A-3
U. S. Department of Labor / Employment & Training Administration
Senior Community Service Employment Program
PY 2016 Authorized Positions* for Minority National Sponsors, by State
State NAPCA NICOA Total
Alabama 0 16 16
Alaska 0 0 0
Arizona 0 144 144
Arkansas 0 0 0
California 259 56 315
Colorado 0 13 13
Connecticut 0 0 0
Delaware 0 0 0
District of Col 0 0 0
Florida 0 9 9
Georgia 0 0 0
Hawaii 0 0 0
Idaho 0 0 0
Illinois 67 0 67
Indiana 0 0 0
Iowa 0 0 0
Kansas 0 0 0
Kentucky 0 0 0
Louisiana 0 0 0
Maine 0 0 0
Maryland 0 0 0
Massachusetts 46 0 46
Michigan 0 0 0
Minnesota 0 34 34
Mississippi 0 0 0
Missouri 0 0 0
Montana 0 0 0
Nebraska 0 0 0
Nevada 0 0 0
New Hampshire 0 0 0
New Jersey 0 0 0
New Mexico 0 53 53
New York 62 0 62
North Carolina 0 22 22
North Dakota 0 17 17
Ohio 0 0 0
Oklahoma 0 138 138
Oregon 0 0 0
Pennsylvania 58 0 58
Puerto Rico 0 0 0
Rhode Island 0 0 0
South Carolina 0 0 0
South Dakota 0 46 46
Tennessee 0 0 0
Texas 60 0 60
Utah 0 7 7
Vermont 0 0 0
Virginia 0 0 0
Washington 61 25 86
West Virginia 0 0 0
Wisconsin 0 33 33
Wyoming 0 0 0
Total 613 613 1,226
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
Attachment A-4
U. S. Department of Labor / Employment & Training Administration
Senior Community Service Employment Program
PY 2016 Authorized Funding* for Minority National Sponsors, by State X .25
State NAPCA NICOA Total
Alabama $0 $38,784 $38,784
Alaska 0 0 0
Arizona 0 349,056 349,056
Arkansas 0 0 0
California 627,815 135,743 763,558
Colorado 0 31,512 31,512
Connecticut 0 0 0
Delaware 0 0 0
District of Col 0 0 0
Florida 0 21,816 21,816
Georgia 0 0 0
Hawaii 0 0 0
Idaho 0 0 0
Illinois 162,407 0 162,407
Indiana 0 0 0
Iowa 0 0 0
Kansas 0 0 0
Kentucky 0 0 0
Louisiana 0 0 0
Maine 0 0 0
Maryland 0 0 0
Massachusetts 111,504 0 111,504
Michigan 0 0 0
Minnesota 0 82,416 82,416
Mississippi 0 0 0
Missouri 0 0 0
Montana 0 0 0
Nebraska 0 0 0
Nevada 0 0 0
New Hampshire 0 0 0
New Jersey 0 0 0
New Mexico 0 128,471 128,471
New York 150,287 0 150,287
North Carolina 0 53,328 53,328
North Dakota 0 41,208 41,208
Ohio 0 0 0
Oklahoma 0 334,511 334,511
Oregon 0 0 0
Pennsylvania 140,591 0 140,591
Puerto Rico 0 0 0
Rhode Island 0 0 0
South Carolina 0 0 0
South Dakota 0 111,504 111,504
Tennessee 0 0 0
Texas 145,439 0 145,439
Utah 0 16,968 16,968
Vermont 0 0 0
Virginia 0 0 0
Washington 147,863 60,600 208,463
West Virginia 0 0 0
Wisconsin 0 79,992 79,992
Wyoming 0 0 0
Total 1,485,906 1,485,909 2,971,815
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
Attachment (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2016/TEGL_18-15-Change1-Attachment2_Acc.pdf)
ATTACHMENT B
Senior Community Service Employment Program
Grantee Statement of Work for PY 2016 Funding
Senior Community Service Employment Program (SCSEP) grantees awarded funds for Program
Year (PY) 2016 will use these funds to provide eligible unemployed, low-income seniors with
training to acquire the skills necessary to secure employment. The subsidized wages paid to
participants provide needed income to seniors 55 and older with an added benefit to their
communities from their service.
Authority for Funding, Activities, and Reporting:
The Department of Labor expects grantees to adhere to the current statutory and regulatory
requirements for SCSEP, as contained in the following:
Funding Opportunity Announcement, FOA-ETA-16-04, March 15, 2016;
TEGL 18-15, Program Year 2016 Planning Instructions and Allotments for Senior
Community Service Employment Program (SCSEP) State and Territorial Grant
Applicants, April 6, 2016;
TEGL 12-15, PY 2016 Federal Poverty Guidelines (February 6, 2016);
Consolidated Appropriations Act, 2016 (Pub. L. 114-113), December 18, 2015;
2006 Older Americans Act Amendments (OAA), P.L. 109-365, 42 U.S.C. 3056 et seq.;
SCSEP Final Rule, 75 FR 53785 (September 1, 2010);
TEGL 12-06, Revised Income Inclusions and Exclusions and Procedures for Determining
SCSEP Eligibility (December 28, 2006);
Uniform Administrative Requirements, Cost Principles, and Audit Requirement for
Federal Awards, 2 CFR 200, (December 26, 2013); also 2 CFR 2900 (December 19, 2014
and December 30, 2015);
Priority of Service for Covered Persons: Final Rule 20, CFR Part 1010, (December 19,
2008);
TEGL 10-09, Implementing Priority of Service for Veterans and Eligible Spouses in All
Qualified Job Training Programs Funded in whole or in part by the U.S. Department of
Labor (November 10, 2009);
Training and Employment Notice (TEN) 15-10, Protocol for Implementing Priority of
Service for Veterans and Eligible Spouses in all Qualified Job Training Programs Funded
in whole or in part by the U.S. Department of Labor (DOL);
SCSEP Performance Data Collection Approval (Office of Management and Budget No.
1205-0040);
Grantee Activities:
Accountability and transparency for use of PY 2016 funds are ensured through the following
grantee activities:
Track participation and document program activities and directly enter data using the
SCSEP Performance and Results QPR (SPARQ) data collection and performance
reporting system;
Provide SCSEP services within the counties/geographic areas, only as authorized in
accordance with Program Year Equitable Distribution;
Develop and maintain appropriate management strategies to deal with fluctuations in
funding, including recruitment and enrollment policies, and manage grant finds so as to
avoid fluctuations in the number of hours per week in community service provided to
participants;
Evaluate and adhere to termination policies as appropriate;
Ensure grievance policies are clear and available to all applicants and participants;
Recruit new host agencies and expand opportunities at existing host agencies;
Maintain individual durational limit (IDL) policies that ensure equitable and uniform
practices for all SCSEP participants reaching their individual participation durational
limits in PY 2016, including transition strategies, with any revised IDL policy approved
by DOL to take effect no sooner than 120 days after approval;
Monitor and report efforts to serve minority individuals;
Protect against maintenance of effort violations;
Track all SCSEP grant funds and submit all required financial reports in a timely manner
as determined by the Department of Labor (USDOL); and
Follow Programmatic Assurances as prescribed.
Ensure the least disruption for participants transitioning into and out of service areas.
The submission of an SF-424 Application for Federal Assistance signed by the grantee’s
authorized representative, an SF-424A with a Budget Narrative, Program Narrative, and signed
Programmatic Assurances, and any Optional Special Requests constitute acceptance of this
Generic Statement of Work and the issuance of a PY 2016 grant agreement.
Attachment (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2016/TEGL_18-15-Change1-Attachment3_Acc.pdf)
ATTACHMENT C
PY 2016 OPTIONAL SPECIAL REQUESTS
Grantees with special requests in one or more of the following areas must submit each request in a
separate, clearly-titled document. Requests must adhere to the statute and regulations, and provide a
substantive rationale such as improved program management, better service to participants, or least
disruption possible to participants. Per the instructions in the body of the TEGL, for current national
grantees that choose to submit optional special requests for quarter one, the Department strongly
encourages submissions that are consistent with these grantees’ currently approved special requests from
PY 2015. In general, the Department expects that these grantees can simply revise the documentation
currently on file for PY 2015 to reflect an appropriate timeline and budget for the first quarter of PY
2016.
1. Change 48-Month Individual Durational Limit (IDL) Waiver Options – 20 CFR 641.570(b).
(Submit only if you are requesting a change.) To change your current IDL policy, you must request
and receive Departmental approval for one of the following IDL policies, as described in SCSEP
regulations at 20 CFR 641.570 (b). If you are changing your policy to make it more restrictive, it
must have an effective date of at least 120 days after written approval.
If you propose to change your existing IDL policy, you must describe:
a) Your currently-approved IDL policy.
b) Which of the options below you propose to adopt:
i. Option 1: No extensions to any participants; all participants exit at 48 months.
ii. Option 2: Extensions to every participant who meets at least one of the seven waiver
factors.
iii. Option 3: Extensions to every participant who meets a specific subset of the seven
waiver factors, and/or extensions are limited to one-time only.
c) A reasonable transition plan that addresses when and how you will notify participants of the
change, and the planned activities to prepare participants for exit from the program.
2. Additional Funds for Participant Training and Supportive Services (ATSS) – 20 CFR 641.874
(Approvals for this option expire at the end of each program year so you must submit a new request
if you would like to exercise this option. A revised version of your PY 2015 request based on one
quarter of funding will be acceptable.) The 2006 Amendments to the OAA, and 20 CFR 641.874
permit an exception to the 75 percent minimum level of expenditures on participant wages and
fringe benefits. This exception allows you to use not less than 65 percent of program funds for
participant’s wages and fringe benefits, so that up to an additional 10 percent of funds are available
for training and supportive services that directly benefit participants.
If you wish to request the use of additional funds for training and supportive services for the first
quarter of PY 2016, you must provide:
a) A description of the activities for which the grantee will spend the grant funds
described in paragraphs (a)(3) and (a)(4) of 20 CFR 641.874;
b) Description of how the provision of such activities will improve the effectiveness of
the project, including:
o An explanation of whether any displacement of eligible individuals or
limitation of positions for such individuals will occur.
o Information on the number of individuals to be displaced and of
positions to be eliminated.
o Clarification of how the activities described will improve employment
outcomes for the individuals served.
c) A proposed budget and work plan for the activities, including a detailed description of
how the funds will be spent on the activities described in paragraphs (a)(3) and (a)(4)
of 20 CFR 641.874. The budget and work plan should detail both the additional
training and support services that will be provided to SCSEP participants and the
associated cost for each activity. Please ensure that items discussed in the work plan
are included clearly in the budget or budget narrative.
d) Grantees with approved requests for ten percent additional funds may choose to apply
the provision unilaterally for all sub recipients, or to individual sub-recipients but
need not provide this opportunity to all their sub recipients. If the grantee applies this
provision to their sub recipients, the grantee should provide a detailed description on
how the funds will be allocated and include a detailed budget and work plan for each
sub recipient, if they are not applying the provision unilaterally.
Please also note grantees must pay participant wages and fringe benefits for participants who are in
training out of the “10% Additional Training and Supportive Service” funds, per OAA 502(c)(6)(C)
and 20 CFR 671.874(a)(3). Also please note that under those same statutory and regulatory
provisions, grantees may not use these “10% ATSS” funds to pay for any administrative costs. The
SF-424A and budget narrative must reflect the cost of the specific training and supportive services
activities that you will provide if your request is approved. If we do not approve this optional
special request, you will need to submit a revised SF424A and budget narrative to reflect costs
without this waiver.
3. Increase in Administrative Cost Limitations – 20 CFR 641.870. (Approvals for this option expire
at the end of each program year so you must submit a new request if you would like to exercise this
option. A revised version of your PY 2015 request based on one quarter of funding will be
acceptable.) The Department may authorize an increase in the amount available for administrative
costs to not more than 15 percent, as described in 20 CFR 641.870, if it determines that it is
necessary to carry out the project, and if you demonstrate one of the following:
a) You are incurring major administrative cost increases in necessary program components.
b) The number of community service assignment positions or eligible minority individuals
participating in the project will decline if administrative costs are not increased.
c) The project size is so small that the amount of administrative expenses incurred to carry out
the project necessarily exceeds 13.5 percent of project funding.
4. Extension of Average Project Duration – 641.570(c). (Approvals for this option expire at the end
of each program year so you must submit a new request if you would like to exercise this option.)
The maximum average project duration based on overall participation is 27 months, but you may
request permission from the Department to increase your maximum average project duration to 36
months, as described in 641.570(c). Your request must include:
a) A statement of your current average duration and an estimate of your average duration for the
coming program year.
b) A description of your efforts to achieve an average duration of 27 months.
c) The exceptional circumstances that warrant an extension to 36 months, as set forth in the
regulations:
i. High rates of unemployment, poverty, or participation in the program of block grants
to states for temporary assistance for needy families established under part A of title
IV of the Social Security Act, in the areas served by you, relative to other areas of the
state or nation;
ii. Significant downturns in the economy of an area served by you or in the national
economy;
iii. Significant numbers or proportions of participants with one or more barriers to
employment (including “most-in-need” individuals as described in 20 CFR
641.710(a)(6)) served by you, relative to such numbers or proportions for grantees
serving other areas of the state or nation;
iv. Changes in Federal, state, or local minimum wage requirements; or
v. Limited economies of scale for the provision of community service employment and
other authorized activities in the areas served by you.
5. On-the-Job Experience (OJE) Training Option. (Approvals for this option expire at the end of
each program year so you must submit a new request if you would like to exercise this option.) If
you wish to use OJE described in 20 CFR 641.540(c), you must meet the requirements stipulated in
Older Worker Bulletin 04-04. You must provide a copy of your OJE policy and sample contracts to
the Department for approval before you can exercise this option.
6. Rotation Policy - 20 CFR 641.575. (Approvals for this option expire at the end of each program
year so you must submit a new request if you would like to exercise this option.) You may establish
a policy of rotating participants to a new host agency or a different assignment within the current
host agency, but must submit that policy to the Department for approval, as described in 20 CFR
641.575. You must assure that you will make an individualized determination that a rotation is in the
best interest of the participant, and that it will further the acquisition of skills listed in the individual
employment plan (IEP).
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