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2023 National Farmworker Jobs Program grants and youth funding
Summary ETA gave National Farmworker Jobs Program career services, training, and housing grantees their program year 2023 funding instructions. Eligible grantees could also seek additional youth grants, with requirements in the letter. Required documents were due June 16, 2023 and the grant cycle is historical.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 17-22
Date issued
May 15, 2023
Status
Active
ETA lists this advisory as active and it prints an expiration date of Continuing. Its June 16, 2023 application deadline has passed.
Status last verified October 24, 2026
Topics
Apply this to your situation
This page explains the general guidance. Ask about your specific situation and see what current federal labor law says, with citations.
About this page: The full text below is the official document from U.S. Department of Labor, Employment and Training Administration (ETA). Ezel adds the plain-English summary and tracks the document's status. The official source linked on this page is authoritative for any reliance.
CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION WIOA-NFJP
ADVISORY SYSTEM CORRESPONDENCE SYMBOL
U.S. DEPARTMENT OF LABOR OWI
Washington, D.C. 20210 DATE
May 15, 2023
ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 17-22
TO: NATIONAL FARMWORKER JOBS PROGRAM GRANTEES
FROM: BRENT PARTON
Acting Assistant Secretary
SUBJECT: Program Year 2023 Planning Guidance for National Farmworker Jobs Program
Career Services and Training Grantees and Housing Grantees, and Opportunity
to Apply for National Farmworker Jobs Program Youth Grants
1. Purpose. To convey National Farmworker Jobs Program (NFJP) grant allotments for
Program Year (PY) 2023 and provide instructions for submission of required documents for
grant application and performance negotiations for NFJP Career Services and Training grants
and Housing grants. Additionally, this guidance includes application instructions for
grantees that wish to apply for additional PY 2023 NFJP Youth Grant Funding.
2. Action Requested. National Farmworker Jobs Program (NFJP) grantees must submit the
required documents through Grants.gov by June 16, 2023.
See section 4 of this Training and Employment Guidance Letter (TEGL) for additional
information on required documents. Grantees that do not submit complete documentation by
the deadline risk delaying the timely allotment of funds. Additionally, if a grantee wishes to
negotiate their performance targets, please email your assigned Federal Project Officer (FPO)
and copy [email protected] within 7 calendar days from the date this TEGL is published.
3. Summary and Background.
i. Summary – In accordance with the Workforce Innovation and Opportunity Act (WIOA),
the new four-year NFJP grant cycle went into effect on July 1, 2020. The Employment
and Training Administration (ETA) is issuing this TEGL to notify NFJP grantees of PY
2023 grant allotments and to provide instructions for submitting required documents.
Grantees must submit required documents, including program plans and budget
documents. NFJP grantees approved to serve youth in PY 2022 and who met their youth
enrollment goals may also apply for additional youth funding via this TEGL. Please see
the summary provided in section 3(c).
ii. Background – NFJP allotments are based on the funds appropriated in the Consolidated
Appropriations Act, 2023 (from this point forward, referred to as “the Act”). Funds to
RESCISSIONS EXPIRATION DATE
None Continuing
implement NFJP are appropriated in the Act. Congress provided $90,134,000 for
formula grants (of which $90,032,000 was allotted after $102,000 was set aside for
program integrity), $6,591,000 for migrant and seasonal farmworker (MSFW) housing
(of which $6,584,000 was allotted after $7,000 was set aside for program integrity and of
which not less than 70 percent shall be for permanent housing), and $671,000 for
discretionary purposes. The Department will issue individual Housing grant awards
based on the results of the 2020 grant competition. In distributing funds, ETA calculates
allotments for Career Services and Training grantees through an administrative formula.
The formula’s original methodology is described in a notice published in the Federal
Register notice, 64 FR 27390, May 19, 1999, subsequently updated in the Federal
Register notice, 86 FR 32063 on June 16, 2021.
The allotments provided in this TEGL for Career Services and Training grantees reflect
hold-harmless provisions that provide for a stop loss/stop gain limit to facilitate grantees’
transition to the updated formula results established in the June 2021 Federal Register
notice. For PY 2021, each state service area received an amount equal to at least 95
percent of their PY 2020 allotment percentage, as applied to the PY 2021 formula funds
available. For PY 2022, each state service area received an amount equal to at least 90
percent of their PY 2021 allotment percentage, as applied to the PY 2022 formula funds
available. For PY 2023, each state service area will receive an amount equal to at least
85 percent of their PY 2022 allotment percentage, as applied to the PY 2023 formula
funds available. For additional information, refer to the Federal Register notice posted at
https://www.federalregister.gov/d/2023-10370.
iii. NFJP Youth Grants – In addition to applying for annual allotments for Housing and
Career Services and Training Grants, this TEGL also provides an opportunity for NFJP
recipients to apply for additional funding to serve MSFW youth, as explained below.
WIOA section 127 requires that when the amount appropriated for WIOA Youth exceeds
$925,000,000, the Secretary shall reserve four percent of the excess amount to provide
youth workforce investment activities under the NFJP. The PY 2023 WIOA Youth
appropriation was $948,130,000. Using the calculation for the set-aside designated in
WIOA, $925,200 is available for PY 2023 NFJP Youth grants. Attachment I of this
guidance explains how current NFJP grantees can apply for such funds, and how those
funds can be used.
ETA is using a streamlined application process for these funds and limiting the competition to
existing NFJP grantees who were both approved to serve youth in PY 2022 and met 100 percent
of their youth enrollment goals. To confirm if a grantee met their youth enrollment targets, ETA
will use the rolling four quarters performance report for the cohort period 1/1/2022 – 12/31/2022.
These additional funds will enable successful applicants to enhance the delivery of youth
workforce investment activities described in the NFJP regulations at 20 CFR 685.310 to eligible
MSFW youth, which include the activities described for the WIOA Youth program in WIOA
section 129 and 20 CFR 681.460. This funding provides additional resources so that selected
NFJP grantees can increase access to education and provide career services and training that
result in good quality jobs for MSFW youth, which advances the Department’s youth strategy
called Youth Employment Works. Additional information about the Department’s Good Jobs
Principles are available at https://www.dol.gov/general/good-jobs/principles, and information
about Youth Employment Works is available at https://www.dol.gov/general/topic/youth-employment-works-call-to-action. The Youth Employment Works strategy focuses on efforts
that offer a “no wrong door” approach to youth, investing in high-quality career pathways for
youth, and offering paid work experience wherever feasible.
4. Details
a. Submission Requirements
i. Separate Application Packages
NFJP grantees may apply for Career Services and Training allotments, Housing allotments,
and Supplemental Youth funding under this TEGL; however, a separate application package
must be submitted for each grant type under the associated funding opportunity numbers in
Grants.gov. Please see the table below for this information. Grantees should also name each
application submission according to the table below. The naming protocol identifies the
application package type and includes the name of the applicant organization and the state
service area.
Submit Application
Under this Funding Use this Application Naming
Application Type
Opportunity Number in Convention
Grants.gov
ABC Applicant - State - Career
Career Services and Training TEGL-ETA-17-22-AC
Services and Training
Migrant Housing TEGL-ETA-17-22-MH ABC Applicant - State - Housing
Migrant Youth TEGL-ETA-17-22-MY ABC Applicant - State - Youth
Grantees will receive each of their awards under a separate grant number.
ii. Grants.gov Submission Process
Applicants must submit the application package through Grants.gov. Applicants who need to
register with Grants.gov may do so at the following hyperlink:
https://www.grants.gov/web/grants/applicants/organization-registration.html. Registration is
a one-time process: applicants with a Grants.gov account do not need to register again.
To submit the required application package, applicants must:
• Select the SEARCH GRANTS tab on the Grants.gov homepage.
• Under the section, BASIC SEARCH CRITERIA, applicants enter the Funding
Opportunity Number for the applicable grant type for which they are applying
TEGL-ETA-XX-XX-XX.
• Select the link to the applicable Opportunity Number provided in the search
results.
• Select the PACKAGE tab.
• Under the ACTIONS column, select APPLY.
This submission process may, at times, be complicated and time-consuming. As such, the
Department strongly encourages applicants to initiate the process as soon as possible to allow
time to resolve unanticipated technical problems.
Applicants are required to supply a Unique Entity Identifier (UEI) on the SF-424. If your
entity is registered with the System for Award Management (SAM) SAM.gov, your UEI has
already been assigned and is viewable under your entity record. Organizations not registered
with SAM.gov can obtain more information about a UEI at www.sam.gov. Before
submitting, applicants must also ensure their registration with SAM.gov. Applicants may
find instructions for registering with SAM at https://www.sam.gov. An awardee must
maintain an active SAM registration with current information at all times during which it has
an active Federal award or an application under consideration. To remain registered in the
SAM database after the initial registration, entities must review and update the registration at
least every 12 months from the date of initial registration. Failure to register with SAM and
maintain an active account will result in Grants.gov rejecting the application submission.
For technical issues encountered during application submission, applicants may call 800-
518-4726 or 606-545-5035 to speak to a Customer Support Representative or
[email protected]. The Contact Center is open 24 hours a day, seven days a week,
but closes on federal holidays.
An electronically submitted SF-424 through Grants.gov constitutes the official, signed
document and must reflect the total amount requested in item #18, Estimated Funding. Item
#11 must include the Catalog of Federal Domestic Assistance Number, 17.264. ETA
encourages application submission as soon as possible; however, applications must be
received by 11:59 PM EST on June 16, 2023.
iii. Required Documents for Housing and Career Services and Training Grant Applications
To receive PY 2023 funding, NFJP grantees must submit via Grants.gov, the documents
listed below in subsections i-v. for both the Housing and the Career Services and Training
allotments. Submittal of these document packages does not constitute automatic approval.
Grantees may be asked, with the assistance of their assigned FPO, to immediately revise and
resubmit documentation prior to the allotment award. Alternatively, the Grant Officer may
approve the award allotment with Special Conditions of Award, requiring the grantee to
submit revised documents within 30 calendar days of the award date. If a grantee fails to
submit documents by the deadline, they risk delaying the timely allotment of funds. In
response to the TEGL, the following documents are required for both the Housing
application package and the Career Services and Training application package, and each
must be submitted separately:
A. SF-424, Application for Federal Assistance. An electronically submitted SF-424
through Grants.gov constitutes an official signed document. The SF-424 must
identify the legal name of the grantee organization, along with the organization's
address, its Unique Entity Identification number (UEI) and its Employer
Identification Number (EIN), all of which must match the same information listed in
the organization’s current registration with the System for Award Management
(SAM), found at https://www.sam.gov. Please review the SF-424 instructions
document included on Grants.gov to ensure the correct completion of the SF-424.
The total funding amount entered under the Estimated Funding section (item #18)
must match the allotment amount in the allotment tables. The state service area must
be noted under the Areas Affected By Project section (item #14).
B. SF-424A, Budget Information – Non-Construction Programs Form. Please review the
SF-424A instructions document included on Grants.gov to ensure the correct
completion of the SF-424A. The total funding amount entered must match the
allotment amount. See Attachment III to see the Career Services and Training Grant
Allotments and Attachment IV to see the Housing Grant Allotments.
C. Budget Narrative. The Budget Narrative must follow the detailed instructions
provided in Attachment II. Each line item/category amount on the Budget Narrative
must also match the line item/category amount totals listed on the SF-424A.
D. Negotiated Indirect Cost Rate Agreement (NICRA) or Cost Allocation Plan.
Grantees that use a NICRA or Cost Allocation Plan (CAP) must submit a current
copy of the NICRA or CAP as part of this application. If a new NICRA has been
requested but not finalized, the grantee must include a copy of the request. Please
include the letter showing the date it was submitted. Note: If a grantee includes
indirect charges on line 6.j of the SF-424A, the grantee must submit a NICRA or
CAP unless the grantee elects to charge a de minimis rate. If a grantee elects not to
charge indirect costs, there is no need to include a NICRA or CAP.
E. PYs 2020-2023 Program Plan. Per 20 CFR 685.410, each grantee submitted a
comprehensive program plan covering PY 2020-2023 to the Department. The four-
year program plan describes a grantee’s plan to implement the grant project in
accordance with the Funding Opportunity Announcement. For additional information
on what type of information is included in the program plan, see 20 CFR 685.420. In
response to this PY 2023 TEGL, grantees must follow the instructions below to
determine the extent to which they must update their four-year program plan:
• If a grantee does not need to modify their 2020-2023 program plan, they should
amend the dates to be relevant and submit their four-year program plan and add a
note on the top “No substantive changes were made to the four-year program
plan.”
• In circumstances when there is a change in funding levels, per 20 CFR 685.430,
a grantee’s program plan must be modified to reflect the funding level for each
year of the grant. The grantee must submit a request to add, delete, expand, or
reduce any part of the program plan. In their request, grantees should describe
any change(s) and provide a justification for the change. In coordination with
the FPO, the Department will consider the cost principles, uniform
administrative requirements, and terms and conditions of award when reviewing
modifications.
iv. Required Documents for Supplemental NFJP Youth Grant Funding
Please see Attachment I for the full set of application instructions.
b. Additional Information
i. WIOA Performance Negotiations.
Career Services and Training Grantees
For PY 2023, ETA proposes to use the targets for WIOA performance indicators and
the annual participant enrollment levels that were established for Career Services and
Training Grantees in PY 2022.1
Housing Grantees
For PY 2023, ETA suggests Housing grantees reconsider their performance levels. In
PY 2021, Housing grantees began submitting their quarterly performance reports
using the Workforce Integrated Performance System (WIPS). When considering
their performance levels for PY 2023, Housing grantees should use their
understanding of the WIPS, reporting requirements under WIOA, and their
performance results for PY 2021 and 2022.2
Requests to Negotiate – All Grantees
If grantees wish to negotiate their performance levels for PY 2023, they should email
their assigned FPO and copy [email protected] within 7 calendar days from this
TEGL’s publication. The email must include the grantee’s proposed targets and
supporting justification. If a grantee does not notify their FPO and national office
within 7 calendar days from the date this TEGL is published, ETA will use the
established performance targets for PY 2022 for PY 2023. ETA will work with
grantees to establish performance targets within 30 calendar days from the date this
TEGL is published. ETA will continue to provide technical assistance to assist
1
Consistent with 20 CFR 685.400, ETA establishes Career Services and Training grantees’ performance levels
using results produced by a statistical adjustment model. The model considers the characteristics of the population
served and the economic conditions of the state service area, and it makes additional adjustments to factor in
economic challenges. In response to the funding opportunity announcement (FOA), FOA-ETA-20-08, FOA-ETA-
20-08-A, or FOA-ETA-20-08-B, grantees submitted their targets to enroll a level of participants over 51-month
period of performance. ETA used this information to establish annual participant enrollment levels over 51-month
period for Career Services and Training grant recipients (for example, the total number of participants, including
new enrollments and carry-overs, who are enrolled to receive services during a program year).
2
ETA established targets for performance indicators for Housing grant recipients based on their response to the
FOA (for example, the total number of eligible MSFWs receiving permanent housing). These performance levels
were established in PY 2020 and in some cases may have been renegotiated in subsequent years.
grantees with establishing their performance targets and understanding reporting
requirements.
ii. Use of PY 2023 Funds. The period of performance for PY 2023 NFJP grants ends on
September 30, 2024. Therefore, grantees have an extra quarter to expend grant funds.
The extra quarter in the period of performance allows grantees to have flexibility to
absorb minor fluctuations in spending within the four-year cycle without the need to
request extensions from year to year. Grantees must continue to file a Federal
Financial Report, Form ETA-9130, each quarter for PY 2023 funds until those funds
are fully expended or until the end of the grant period of performance is reached.
iii. Timing of Funds. ETA will distribute executed NFJP Notices of Award as close to
the beginning of July as possible so that funds are available to support continued
operations of the program.
iv. Risk Review. The Department will determine if the applicant had any restriction on
spending for any ETA grant due to adverse monitoring findings within the past three
years. Depending on the severity of the findings, the Grant Officer may elect to not
provide the applicant a grant award or to impose conditions on the award. All
applications deemed to be complete and responsive by the Grant Officer will go
through a risk review process. Before making an award, ETA will review
information available through any OMB-designated repository of government-wide
eligibility qualification or federal integrity information, such as the Federal Awardee
Performance and Integrity Information System (FAPIIS), and “Do Not Pay.”
Additionally, ETA will comply with the requirements of 2 CFR Part 180
(Governmentwide Debarment and Suspension (Non-Procurement)). This risk
evaluation may incorporate results of the evaluation of the applicant’s eligibility
(application screening), or the quality of its application (technical review). If ETA
determines that an entity is responsible and an award will be made, special conditions
that correspond to the degree of risk assessed may be applied to the award. Risk-
related criteria evaluated include:
• Financial stability;
• Quality of management systems and ability to meet the management standards
prescribed in the Uniform Grant Guidance;
• History of performance. The Applicant’s record in managing awards, cooperative
agreements, or procurement awards, if it is a prior recipient of such Federal
awards, including timeliness of compliance with applicable reporting
requirements, and if available, the extent to which any previously awarded
amounts will be expended prior to future awards;
• Reports and findings from audits performed under Subpart F – Audit
Requirements of the Uniform Grant Guidance (2 CFR 200.500 –2 CFR 200.521)
or the reports and findings of any other available audits and monitoring reports
containing finds, issues of non-compliance, or questioned costs; and
• The applicant’s ability to effectively implement statutory, regulatory, or other
requirements imposed on recipients.
Selection of an organization as a recipient does not constitute approval of the grant
application as submitted. Before the actual grant is awarded, the Department may
negotiate with an applicant regarding such items as program components, staffing and
funding levels, and administrative systems in place to support grant implementation.
If the negotiations do not result in a mutually acceptable submission, the Grant
Officer reserves the right to terminate the negotiations and decline to fund the
application. The Department reserves the right to not fund any application related to
this TEGL.
i. Reporting Requirements.
• Performance Reports: Career Services and Training grantees and Housing
grantees will submit performance data through the WIPS using the DOL-Only
Participant Individual Record Layout (PIRL), Form ETA-9172 and the Joint
Quarterly Narrative Performance Report (QNR), Form ETA-9179. In general,
grantees use the indicators of performance that are described at
https://www.ecfr.gov/current/title-20/chapter-V/part-685/subpart-D/section-
685.400 depending on their type of grant award. The Department established goals
for participant enrollment levels for each year over the four-year grant period of
performance. Per 20 CFR 685.400(e) grantees may develop additional
performance indicators and include them in the program plan or in periodic
performance reports. Additional information on performance indicators is
available in TEGL 14-18, including Appendix III – Table C and Attachment 7.
• Financial Reports: All ETA award recipients are required to report financial data
on the ETA-9130 Financial Report. ETA-9130 reports are due no later than 45
calendar days after the end of each specified reporting quarter. Reporting quarter
end dates are March 31, June 30, September 30, and December 31. A final ETA-
9130 for the last quarter of the period of performance must be submitted no later
than 120 calendar days after the quarter ends. See 2 CFR 200.344.
Note: On April 3, 2023, ETA replaced its legacy E-Grants Grantee Reporting
System (GRS) by transitioning to the Payment Management System (PMS) for
grant recipient submission of the quarterly ETA-9130 financial reports. PMS is
operated by the U.S. Department of Health and Human Services (HHS). Please
see Training and Employment Notice No. 16-22 for additional information.
ii. Paperwork Reduction Act (PRA) Statement. The Department notes that a Federal
agency may not conduct or sponsor a collection of information, nor is the public
required to respond to a collection of information, unless the Office of Management
and Budget (OMB), under the PRA, approves it, and it displays a currently valid
OMB Control Number (44 U.S.C. 3507). Also, notwithstanding any other provision
of law, no person shall be subject to penalty for failing to comply with a collection of
information if the collection of information does not display a currently valid OMB
Control Number (44 U.S.C. 3512). The current OMB Control Numbers for this
collection are:
• SF-424 Application for Federal Assistance separately cleared under OMB control
number 4040-0004, and
• SF-424A Budget Information for Non-Construction, separately cleared under
OMB 4040-0006.
5. Inquiries. All NFJP grantees should submit inquiries on these grant applications instructions
to Grants Management Specialist Sharon Porter at [email protected]. Grantees can
direct other questions to their Federal Project Officer.
6. References.
• Departments of Labor, Health and Human Services, and Education, and Related
Agencies, Consolidated Appropriations Act, 2023, Public Law 117-328, enacted
December 29, 2022;
• Section 167 of WIOA (Pub. L. 113-128), Title I, enacted July 22, 2014;
• 20 CFR, Part 685, WIOA Final Rule, effective October 18, 2016;
• TEGL No. 14-18, Aligning Performance Accountability Reporting, Definition, and
Policies Across Workforce Employment and Training Programs Administered by the
U.S. Department of Labor (DOL), March 25. 2019;
• Federal Register Notice - Job Training Partnership Act: Migrant and Seasonal
Farmworker Programs, Final Allocation Formula, 64 FR 27390, May 19, 1999;
• Federal Register Notice - Employment and Training Administration (ETA) Program
Year (PY) 2021; Workforce Innovation and Opportunity Act (WIOA) Section 167;
National Farmworker Jobs Program (NFJP) Grantee Allotments; 86 FR 32063, June
16, 2021; and
• TEN No. 16-22, The Employment and Training Administration is implementing Grant
Solutions for Grant Award Processing and the Payment Management System for
Financial Reporting, January 18, 2023.
7. Attachments.
• Attachment I: PY 2023 Youth Grant Funding Application Instructions
• Attachment II: Instructions for Submitting the Budget Narrative for Career Services
and Training Allotments, Housing Allotments, and Youth Funding
• Attachment III: PY 2023 Career Services and Training Grant Allotments
• Attachment IV: PY 2023 Housing Grant Allotments
Attachment I
U. S. Department of Labor
Employment and Training Administration
National Farmworker Jobs Program
PY 2023 Youth Grant Funding Application Instructions
a. Eligibility.
Eligibility requirements for applicants and participants are as follows:
i. Applicant Eligibility. Under this grant opportunity, NFJP grantees who were
approved to serve youth in PY 2022 and who met their youth enrollment goals are
eligible to apply for these additional funds.
ii. Participant Eligibility. The services funded through these additional funds are for
eligible MSFW youth as defined at the NFJP regulations at 20 CFR 685.110. Eligible
MSFW Youth means an eligible MSFW Youth aged 14-24 who is either individually
eligible or is a dependent of an eligible MSFW. For information on NFJP program
eligibility requirements, see Training and Employment Guidance Letter (TEGL) 18-
16, Change 1.
b. Allowable Activities.
Designing and Providing Comprehensive, Customer-Centered Workforce Services. Grant funds
can be used to enhance a grant recipient’s ability to design and implement customer-centered
services, practices, and policies that incorporate trauma-informed care or youth voice
engagement, or that create welcoming, safe, non-judgmental, and accessible environments for
MSFW youth, including those with disabilities. For instance, activities can include:
i. Career services (defined at 20 CFR 678.430).
ii. Training services (defined at 20 CFR 680.200) and described further for NFJP at 20
CFR 685.350.
iii. Youth Workforce Services as described under 20 CFR 681.460.
1. Tutoring, study skills training, instruction and evidence-based dropout
prevention and recovery strategies that lead to completion of the requirements
for a secondary school diploma or its recognized equivalent (including a
recognized certificate of attendance or similar document for individuals with
disabilities) or for a recognized postsecondary credential;
2. Alternative secondary school services, or dropout recovery services, as
appropriate;
3. Paid and unpaid work experiences that have academic and occupational
education as a component of the work experience, which may include the
following types of work experiences:
• Summer employment opportunities and other employment
opportunities available throughout the school year;
• Pre-apprenticeship programs;
• Internships and job shadowing; and
• On-the-job training opportunities;
Attachment I
4. Occupational skill training;
5. Education offered concurrently with and in the same context as workforce
preparation activities and training for a specific occupation or occupational
cluster;
6. Leadership development opportunities, including community service and
peer-centered activities encouraging responsibility and other positive social
and civic behaviors;
7. Supportive services, including the services listed in 20 CFR 681.570;
8. Adult mentoring, that may occur both during and after program participation;
9. Follow-up services after the completion of participation, as provided in 20
CFR 681.580;
10. Comprehensive guidance and counseling, which may include drug and alcohol
abuse counseling, as well as referrals to counseling, as appropriate to the
needs of the individual youth;
11. Financial literacy education;
12. Entrepreneurial skills training;
13. Services that provide labor market and employment information about in
demand industry sectors or occupations available in the local area, such as
career awareness, career counseling, and career exploration services; or
14. Activities that help youth prepare for and transition to postsecondary
education and training.
Outreach, Recruitment, and Strategic Partnerships. Additionally, grant funds can be used to
enhance a grant recipient’s ability to create focused outreach, recruitment, and strategic
partnerships for MSFW youth. For instance, activities can include:
i. Executing focused outreach and recruitment campaigns designed to reach potentially
eligible participants to ensure they receive support to enroll in grant funded activities
and increase their awareness of other available worker protections and services.
ii. Assisting individuals who are determined not eligible for NFJP services with
connecting to other services offered by community partners necessary to overcome
any barriers to employment.
iii. Leveraging existing partnerships with the local workforce development board, state
monitor advocate, and state workforce agency and enhance strategic partnerships with
community organizations or other entities to identify and enroll eligible participants.
iv. Other activities that expand access to NFJP services for MSFW youth.
c. Application Components.
ETA will only fund applications that are responsive to the requirements of this TEGL. To be
considered for this additional funding, applicants must submit a complete, high-quality
application package. The required components of the application package are as follows:
i. SF-424 - Application for Federal Assistance. An electronically submitted SF-424
through Grants.gov constitutes an official signed document. The SF-424 must
identify the legal name of the grantee organization, along with the organization's
Attachment I
address, its Unique Entity Identification number (UEI) and its Employer
Identification Number (EIN), all of which must match the same information listed in
the organization’s current registration with the System for Award Management
(SAM), found at https://www.sam.gov. Please review the SF-424 instructions
document included on Grants.gov to ensure the correct completion of the SF-424.
The state service area must be noted under the Areas Affected by Project section
(item #14).
ii. Budget and Budget Narrative. The Budget and Budget Narrative documents do not
count against the page limit requirements for the Project Narrative. Applicants must
submit the following budget documents:
1. SF-424A, Budget Information – Non-Construction Programs Form. Please
review the SF-424A instructions document included on Grants.gov to ensure
the correct completion of the SF-424A. The total funding amount entered
must match the funding requested in item #18 of the SF-424.
2. Budget Narrative - The Budget Narrative must follow the detailed instructions
provided in Attachment II. Each line item/category amount on the Budget
Narrative must also exactly match the line item/category amount totals listed
on the SF-424A.
3. Negotiated Indirect Cost Rate Agreement (NICRA) - Grantees including
indirect charges on line 6.j of the SF-424A that are supported by a NICRA or
Cost Allocation Plan (CAP) must submit a current or recent copy of the
NICRA or CAP as part of this application. If a new NICRA has been
requested but not finalized, the grantee must include a copy of the request.
Please include the letter showing the date it was submitted. Grantees may
elect to use a de minimis rate if the organization meets the requirements as
described in 2 CFR 200.414(f). If a grantee elects not to charge indirect costs,
there is no need to include a NICRA or CAP.
iii. Project Narrative. The applicant must submit a Project Narrative for an application
to be considered responsive. The project narrative should be succinct, self-
explanatory, and well organized so that reviewers can understand the proposed
project. The Project Narrative is limited to five pages and must include information
about the project design.
Applicants must describe the activities the grant funding will support (allowable
activities are described above in section b. Additionally, please describe current staff
capacity and, if appropriate, explain any changes for staffing that would result from
receiving the funding requested. Applicants must explain any changes in enrollment
levels or service quality that would result from receiving funding requested.
Attachment I
Applicants who are awarded additional funding will use the same WIOA performance
targets for youth that were established for program year 2023. Performance
accountability requirements for all NFJP grant recipients are available at Training and
Employment Guidance Letter No. 14-18. For the purpose of assessing NFJP
performance overall, ETA will consider performance outcomes achieved via activities
fully or partially funded through these MSFW Youth funds as additive to Youth
outcomes achieved in the grantee’s main NFJP grant in the relevant Program Year,
applying the same definitions, calculations, and timing rules.
Additionally, all applicants must commit to submitting performance data through the
Workforce Integrated Performance System (WIPS) as a condition of award and must
affirm this commitment in the submission of the Project Narrative.
d. Application Review and Award.
Applicants may apply for grants of up to $300,000 each. To receive this additional funding,
applicants must meet all requirements described in this TEGL, and submit a responsive
application that addresses the grant application components outlined in this document.
If an applicant omits any of the documents described in section c, or substantially fails to address
the requirements of one or more of such documents, their application will be deemed non-
responsive and not funded. ETA encourages applicants to submit quality final applications
before the deadline. While applicants may submit subsequent versions of their application if they
realize that edits are needed, doing so will delay the submission and may cause an application
not to be funded. ETA will consider the latest submitted application to be the official submission.
ETA will award funds to responsive applications on a first come, first serve basis. If there are
more responsive applications than available funds, ETA will fund applications based on the
order of receipt until it depletes available funds. For these reasons, ETA encourages applicants
to submit their applications via Grants.gov as soon as possible. The deadline for all application
packages is 11:59 PM EST on June 16, 2023. ETA may stop accepting applications earlier
than this date if available funds are depleted before the official closing date.
Final award amounts will be determined subject to available funds. If the total requests are less
than the available funding, or if additional funds become available, grant awards may be
increased proportionately. If ETA does not receive responsive applications, it may request
applicants, whose applications were deemed non-responsive, to resubmit a revised application
for reconsideration, depending on the availability of funding. ETA will negotiate the final
funding amount. ETA may require grant recipients to revise budget documents prior to award
execution to account for discrepancies between funding requests and actual award amounts.
The period of performance for these additional NFJP Youth funds will be the same as the Career
Services and Training Allotment Grant. Selected awardees will receive Youth funding on a
separate grant as the Career Services and Training Allotment grant for PY 2023.
Attachment I
e. Use of Funds.
i. Administrative costs under this award follow the definition at 20 CFR 683.215.
ii. NFJP grant recipients are subject to the Uniform Guidance: Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2 CFR
Part 200 and OMB’s approved exceptions for the Department at 2 CFR Part 2900.
iii. Given that this additional funding is separate from the Career Services and Training
base funds, proposed expenditures for this grant are not required to meet the 70
percent minimum threshold for employment and training services as described in
funding opportunity announcement, NFJP-FOA-ETA-20-08 section IV.E.6.
iv. See 20 CFR 685.440 for additional information about costs classification and 20 CFR
685.450 for the administrative cost limit for NFJP.
Attachment II
U. S. Department of Labor
Employment and Training Administration
National Farmworker Jobs Program
Instructions for Submitting the Budget Narrative for Career Services and Training
Allotments, Housing Allotments, and Youth Funding
Each application package submitted by NFJP grantees must include a Budget Narrative that
explains the projected costs reflected in each line item of the SF-424A Budget Information Form.
For Career Services and Training Application Packages:
➢ The budget narrative must adhere to the amount of money allocated for each state service
area detailed in Attachment III.
For Housing Application Packages:
➢ The budget narrative must adhere to the amount of permanent and temporary
expenditures detailed in Attachment IV. Individual grants are awarded for Housing as a
result of the grants competition and are further distributed according to language in the
appropriations law requiring that of the total amount available, not less than 70 percent
shall be allocated to permanent housing activities, leaving not more than 30 percent to
temporary housing activities. In the budget narrative, housing grantees must clearly
differentiate between the amount of expenditures on permanent and temporary housing if
applicable.
For Supplemental Youth Funding Application Packages:
➢ The Budget Narrative must reflect the Supplemental Funding amount requested.
For all grantees, use the following guidance below when writing the budget narrative.
1. Project Budget
You must complete the SF-424A Budget Information Form (available at
https://www.grants.gov/web/grants/forms/sf-424-family.html#sortby=1). In preparing the
Budget Information Form, you must provide a concise narrative explanation to support the
budget request, explained in detail below.
a) Budget Narrative
The Budget Narrative must provide a description of costs associated with each line item on the
SF-424A. The Budget Narrative should also include a section describing any leveraged
resources provided (as applicable) to support grant activities. Leveraged resources are all
resources, both cash and in-kind, in excess of this award. Valuation of leveraged resources
follows the same requirements as match. Grantees are encouraged to leverage resources to
increase stakeholder investment in the project and broaden the impact of the project itself.
Attachment II
Each category should include the total cost for the period of performance. Use the following
guidance for preparing the Budget Narrative.
Personnel: List all staff positions by title (both current and proposed) including the roles and
responsibilities. For each position give the annual salary, the percentage of time devoted to the
project, and the amount of each position’s salary funded by the grant.
Fringe Benefits: Provide a breakdown of the amounts and percentages that comprise fringe
benefit costs such as health insurance, FICA, retirement, etc.
Travel: For grantee staff only, specify the purpose, number of staff traveling, mileage, per
diem, estimated number of in-state and out-of-state trips, and other costs for each type of
travel.
Equipment: Identify each item of equipment you expect to purchase that has an estimated
acquisition cost of $5,000 or more per unit (or if your capitalization level is less than $5,000,
use your capitalization level) and a useful lifetime of more than one year (see 2 CFR 200.1 for
the definition of Equipment). List the item, quantity, and the unit cost per item.
Items with a unit cost of less than $5,000 are supplies, not “equipment.” In general, we do not
permit the purchase of equipment during the last funded year of the grant.
Supplies: Identify in the detailed budget the projected cost of supplies, per category (e.g.,
general office supplies, desks/chairs, laptops/printers, other specialty items). Except for
general office supplies, list the item, quantity, and the unit cost per item. Supplies include all
tangible personal property other than “equipment.” (See 2 CFR 200.1 for the definition of
Supplies.)
Contractual: Under the Contractual line item, delineate contracts and subawards separately.
Contracts are defined according to 2 CFR 200.1 as a legal instrument by which a non-federal
entity purchases property or services needed to carry out the project or program under a federal
award. A subaward, defined by 2 CFR 200.1 means an award provided by a pass-through
entity to a subrecipient for the subrecipient to carry out part of a federal award received by the
pass-through entity. It does not include payments to a contractor or payments to an individual
that is a beneficiary of a federal program.
For each proposed contract and subaward, specify the purpose and activities to be provided,
and the estimated cost.
Construction: Construction costs are not allowed and this line must be left as zero. Minor
alterations to adjust an existing space for grant activities (such as a classroom alteration) may
be allowable. We do not consider alterations as construction and you must show alteration
costs on another appropriate line such as Contractual.
Attachment II
Other: Provide clear and specific detail, including costs, for each item so that we can
determine whether the costs are necessary, reasonable, and allocable. List items, such as
stipends or incentives, not covered elsewhere.
Indirect Costs: If you include an amount for indirect costs (through a Negotiated Indirect Cost
Rate Agreement or De Minimis) on the SF-424A budget form, then include one of the
following:
i. If you have a Negotiated Indirect Cost Rate Agreement (NICRA), provide an
explanation of how the indirect costs are calculated. This explanation should include
which portion of each line item, along with the associated costs, are included in your
cost allocation base. Also, provide a current version of the NICRA.
or
ii. If you intend to claim indirect costs using the 10 percent de minimis rate, please
confirm that your organization meets the requirements as described in 2 CFR
200.414(f). Clearly state that your organization does not have a current negotiated
(including provisional) rate, and is not one described in 2 CFR 200, Appendix
VII.D.1.b.
Grantees choosing to claim indirect costs using the de minimis rate must use Modified
Total Direct Costs (see 2 CFR 200.1 below for definition) as their cost allocation base.
Provide an explanation of which portion of each line item, along with the associated costs,
are included in your cost allocation base. Note that there are various items not included in
the calculation of Modified Total Direct Costs. See the definitions below to assist you in
your calculation.
• 2 CFR 200.1 Modified Total Direct Cost (MTDC) means all direct salaries and
wages, applicable fringe benefits, materials and supplies, services, travel, and up
to the first $25,000 of each subaward (regardless of the period of performance of
the subawards under the award). MTDC excludes equipment, capital
expenditures, charges for patient care, rental costs, tuition remission, scholarships
and fellowships, participant support costs and the portion of each subaward in
excess of $25,000. Other items may be excluded only when necessary to avoid a
serious inequity in the distribution of indirect costs, and with the approval of the
cognizant agency for indirect costs.
The definition of MTDC in 2 CFR 200.1 no longer allows any sub-contracts to be
included in the calculation. You will also note that participant support costs are
not included in modified total direct cost. Participant support costs are defined
below.
• 2 CFR 200.1 Participant Support Cost means direct costs for items such as
stipends or subsistence allowances, travel allowances, and registration fees paid to
or on behalf of participants or trainees (but not employees) in connection with
conferences or training projects.
Attachment II
The following link contains information regarding the negotiation of Indirect Cost Rates at
DOL: https://www.dol.gov/agencies/oasam/centers-offices/business-operations-center/cost-
determination.
Additional Considerations When Preparing the Budget Narrative for All Application
Packages:
• The SF-424, SF-424A, and Budget Narrative must include the federal grant amount
requested.
• Do not show leveraged resources on the SF-424 and SF-424A. You should describe
leveraged resources in the Budget Narrative.
• Grantees should list the same requested federal grant amount on the SF-424, SF-424A,
and Budget Narrative. If minor inconsistencies are found between the budget amounts
specified on the SF-424, SF-424A, and the Budget Narrative, ETA will consider the
SF-424 the official funding amount requested.
Attachment III
U. S. Department of Labor
Employment and Training Administration
National Farmworker Jobs Program
PY 2023 Career Services and Training Grant Allotments
State Allotment
Total $90,032,000
Alabama 800,937
Alaska -
Arizona 2,634,816
Arkansas 1,305,806
California 23,902,460
Colorado 1,819,486
Connecticut 548,535
Delaware 169,171
Dist of Columbia -
Florida 3,266,891
Georgia 1,812,785
Hawaii 247,248
Idaho 2,401,585
Illinois 2,001,796
Indiana 1,345,052
Iowa 1,922,448
Kansas 1,360,695
Kentucky 864,671
Louisiana 856,431
Maine 446,523
Maryland 570,199
Massachusetts 561,137
Michigan 2,269,118
Minnesota 1,721,315
Mississippi 953,815
Missouri 1,334,410
Montana 765,413
Nebraska 1,364,634
Attachment III
Nevada 245,041
New Hampshire 159,717
New Jersey 842,456
New Mexico 1,168,559
New York 2,373,732
North Carolina 2,179,435
North Dakota 805,556
Ohio 1,572,744
Oklahoma 958,308
Oregon 2,415,002
Pennsylvania 1,928,391
Puerto Rico 2,112,901
Rhode Island 70,975
South Carolina 718,772
South Dakota 728,488
Tennessee 686,894
Texas 4,788,352
Utah 715,651
Vermont 224,029
Virginia 811,392
Washington 4,935,737
West Virginia 119,307
Wisconsin 1,881,174
Wyoming 342,010
California Grant Recipients Allotment
Proteus, Inc. 4,562,387
County of Kern 2,553,842
Central Valley Opportunity Center, Inc. 2,311,992
West Hills Community College District 1,054,541
California Human Development Corporation 4,166,797
California Center for Employment Training 7,742,628
SER Jobs for Progress, Inc. 1,510,273
Attachment IV
U. S. Department of Labor
Employment and Training Administration
National Farmworker Jobs Program
PY 2023 Housing Grant Allotments
State Grantee Service Area(s) Permanent Temporary Housing
Housing Housing Services
Services Services Total
Total Total
Alabama Alabama Non- AL, GA, $697,794 $174,411 $872,205
Profit Housing NC, SC,
TN, VA
Arizona PPEP AZ $419,767 $179,863 $599,630
Microbusiness
& Housing
Development
Corp.
California La Cooperativa CA $268,702 $668,679 $937,381
Campesina de
California
Colorado Community CO, AZ, $309,869 $431,176 $741,045
Resources and ID, NM,
Housing TX, UT
Development
Corporation
Florida Florida Non- FL, DE, MD, MS, $726,347 $181,889 $908,236
Profit Housing VA
Texas Motivation, LA, TX $584,236 $128,220 $712,456
Education and
Training, Inc.
Washington Office of Rural OR, WA $322,004 - $322,004
and Farmworker
Housing
Wisconsin United Migrant IA, IL, IN, KS, $464,152 $115,870 $580,022
Opportunity MN, MO, NE, WI
Services/UMOS
Inc.
New York PathStone IN, ME, NJ, $815,929 $95,092 $911,021
Corporation NY, OH, PA, PR,
VT
Total $4,608,800 $1,975,200 $6,584,000
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