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Program year 2018 older-worker grant plans
Summary ETA gave state, territorial and national Senior Community Service Employment Program grantees their program year 2018 allocations and application procedures. Its attachments provide grant amounts and planning material. The letter rescinded TEGL 28-16; ETA now lists it as Canceled.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 17-17
Date issued
June 13, 2018
Status
Withdrawn
ETA lists this program-year advisory Canceled as of 2026-10-24, although its PDF prints Expiration Date: Continuing. It rescinds TEGL 28-16.
Status last verified October 24, 2026
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About this page: The full text below is the official document from U.S. Department of Labor, Employment and Training Administration (ETA). Ezel adds the plain-English summary and tracks the document's status. The official source linked on this page is authoritative for any reliance.
CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION SCSEP
ADVISORY SYSTEM CORRESPONDENCE SYMBOL
U.S. DEPARTMENT OF LABOR OWI DNPTTA
Washington, D.C. 20210 DATE
June 13, 2018
ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 17-17
TO: ALL SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM
GRANTEES
FROM: ROSEMARY LAHASKY /s/
Deputy Assistant Secretary
SUBJECT: Program Year (PY) 2018 Planning Instructions and Allotments for Senior
Community Service Employment Program (SCSEP) State, Territorial, and
National Grantees
1. Purpose. This Training and Employment Guidance Letter (TEGL) provides current SCSEP
state, territorial, and national grantees with the application instructions, allocations, and the
process and procedures for the PY 2018 grant submission.
2. References.
Older Americans Act Reauthorization Act of 2016, Pub. L. 114-144 (April 19, 2016);
Consolidated Appropriations Act, 2018, Pub. L. 115-141 (March 23, 2018);
TEGL 10-17, 2018 Federal Poverty Guidelines for Senior Community Service
Employment Program (SCSEP) Grants (March 19, 2018);
Older Americans Act of 1965, as amended by the Older Americans Act Amendments of
2006 (OAA), Pub. L. 109-365, codified at 42 U.S.C. 3056 et seq;
SCSEP Final Rule, 75 Federal Register (FR) 537864 (September 1, 2010), published at
20 CFR part 641;
WIOA; Joint Final Rule for Unified and Combined State Plans, Performance
Accountability and the One-Stop System Joint Provisions, 81 FR 55791 (August 19,
2016);
TEGL 17-16, Infrastructure Funding of the One-Stop Delivery System (January 18,
2017);
TEGL 12-06, Revised Income Inclusions and Exclusions and Procedures for Determining
Senior Community Service Employment Program (SCSEP) Eligibility (December 28,
2006);
Office of Management and Budget (OMB) Uniform Administrative Requirements, Cost
Principles, and Audit Requirements for Federal Awards; Final Rule, 78 FR 78589
(December 26, 2013), published at 2 CFR Part 200;
Department of Labor (DOL) Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards (December 26, 2013), published at 2 CFR Part
2900;
TEGL 15-16, Competitive Selection of One-Stop Operators (January 17, 2017);
RESCISSIONS EXPIRATION DATE
TEGL 28-16 Continuing
TEGL 16-16, One-Stop Operations Guidance for the American Job Center Network
(January 18, 2017);
TEGL 16-16, Change 1,Change 1 to Training and Employment Guidance Letter (TEGL)
16-16 One-Stop Operations Guidance for the American Job Center Network (June 16,
2017);
SCSEP; Performance Accountability; Interim Final Rule, 82 F R 56869 (December 1,
2017);
TEGL No. 15-14, Implementation of the New Uniform Guidance Regulations (December
19, 2014);
Priority of Service for Covered Persons; Final Rule, (December 19, 2008), published at
20 CFR Part 1010;
TEGL 10-09, Implementing Priority of Service for Veterans and Eligible Spouses in all
Qualified Job Training Programs Funded in whole or in part by the U.S. Department of
Labor (DOL) (November 10, 2009);
Training and Employment Notice 15-10, Protocol for Implementing Priority of
Service for Veterans and Eligible Spouses in all Qualified Job Training
Programs Funded in whole or in part by the U.S. Department of Labor (DOL)
(November 10, 2010);
Jobs for Veterans Act (JVA) as amended, Pub. L. 107-288 (November 7, 2002);
Workforce Innovation and Opportunity Act (WIOA), (Pub. L. 113-128), Sec. 121,
Funding of One-Stop Infrastructure; and
SCSEP Performance Data Collection Approval (Office of Management and
Budget No. 1205-0040) (expiration date 08/31/2018).
3. Background. SCSEP funds are allocated by a formula set forth in Section 506 of the Older
Americans Act (OAA), and operate on a Program Year (PY) basis, from July 1 through the
following June 30. SCSEP grant awards are renewed on an annual basis except for SCSEP
National grants, which are renewed on an annual basis only during non-competitive years.
The national non-profit organizations compete for the awards every four years (subject to
annual appropriations), with an optional one-year extension. The Employment and Training
Administration (ETA) releases grant planning guidance each year to advise grantees of ETA
requirements to obligate grantee funding and authorized position amounts. This grant
planning guidance also assists SCSEP grantees in preparing their budgets and document
submissions for the annual OAA Title V appropriation.
4. Overall Approach. ETA requires grantees to submit on an annual basis a grant application
that includes a program narrative, a SF-424, SF-424A, a detailed budget narrative, a report on
service to minorities, signed programmatic assurances, optional special requests and an
updated SCSEP organizational chart. For PY 2018, ETA requires that grantees describe their
efforts to strengthen and reinforce the coordination between SCSEP and WIOA. Grantees
must submit the required documents no later than June 22, 2018.
5. PY 2018 Program Allotments. See Attachment A for PY 2018 funding amounts and
authorized positions. The allotments reflect reservations for program integrity and evaluation
activities under the Consolidated Appropriations Act, 2018, Pub. L. 115-141.
6. Grant Application Requirements. SCSEP National, state and territorial grantees must
submit a complete grant application package in order to receive PY 2018 funds. The ETA
Grant Officer will not obligate funds to grantees that fail to provide all of the required
information outlined in this guidance.
Application and Budget Forms. Grantees must submit current versions of the SF-424
Application for Federal Assistance and the SF-424A, Budget Information Form for their
allotted funding amount as noted in Attachment A. Both forms must include the non-Federal
share of at least 10 percent of the total cost (OAA Sec. 502(c)(1)). These interactive
documents and instructions are available at the following links:
SF-424 https://apply07.grants.gov/apply/forms/sample/SF424_2_1-V2.1.pdf;
SF-424A https://apply07.grants.gov/apply/forms/sample/SF424A-V1.0.pdf;
The budget narrative submission must provide a detailed description of costs associated with
each line item on the SF 424A. Grantees must clearly list the percentage and total funding
amount allocated to Participant Wages and Fringe Benefits and Administrative Costs.
Since SCSEP is a required partner in the WIOA workforce system, grantees must also
continue to factor in the infrastructure costs governed by WIOA section 121(h) and its
implementing regulations into their SCSEP budgets. For more information about these
requirements, grantees should refer to TEGL 17-16, Infrastructure Funding of the One-Stop
Delivery System, which outlines how one-stop partners (including SCSEP) must determine
and pay for infrastructure and additional costs in a local one-stop delivery system.
Program Narrative (Attachment B). All grantees must provide a narrative that addresses the
required topics described in Attachment B:
SCSEP Operational Policies and Procedures (Section 1). Grantees must provide
documentation of their duration limit policies, termination policies, and grievance
policies.
Services to Minorities (Section 2). SCSEP grantees must analyze and explain their efforts
to serve individuals from minority populations using the 2016 Minority Report. State and
territory grantees are required to provide this information as prescribed in Attachment B.
Organizational Structure, Monitoring and Audits (Section 3). SCSEP grantees are
required to provide the organizational structure of the project and how subprojects will be
managed.
Programmatic Assurances (Attachment C). Grantees must review the programmatic
assurances in Attachment C that reflect standard program requirements based on the SCSEP
authorizing statute and its regulations at 20 CFR Part 641. Grantees should submit a signed
and dated copy of these assurances; these assurances will be incorporated into each grantee’s
award document.
Optional Requests (Attachment D). Grantees may submit optional requests as described in
Attachment D.
Geographic Areas to be served. In Item 14 on the SF 424, we require a list of the “Areas
Affected by Project.” Each grantee must list the states and counties the grant will serve, and
must use www.scseped.org to obtain that information. Grantees can export the data for their
service area(s) to an Excel spreadsheet and attach the list as a separate document.
Please submit all documents to [email protected] by June 22, 2018.
7. Notices of Award. The Department will issue Notices of Award with new grant numbers
and allocation amounts to the SCSEP grantees for PY 2018.
8. Inquiries. All Grantees should direct inquiries to your Federal Project Officer.
9. OMB Approval. To conform with the PRA, the President’s Office of Management and
Budget (OMB) has reviewed and approved this information collection (OMB Control
Number 1205-0040), whose authorization expires 08/31/2018. Under 5 CFR 1320.5(b), an
agency cannot conduct, sponsor, or require a response to a collection of information unless
the collection displays a valid OMB Control Number.
10. Attachments.
Attachment A: Funding Allocations and Authorized Positions
Attachment B: Program Narrative Instructions
Attachment C: Programmatic Assurances
Attachment D: Optional Special Requests
Attachment (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2018/TEGL_17-17_Attachment_A_acc.pdf)
Attachment A-1
USDOL/ETA
Senior Community Service Employment Program
PY 2018 Authorized Positions and Funding*
for State Agencies and Territories, by State
States Positions Dollars
State Agencies
Alabama 151 $1,467,992
Alaska 175 1,694,333
Arizona 109 1,054,108
Arkansas 149 1,442,124
California 701 6,796,736
Colorado 83 801,898
Connecticut 89 866,568
Delaware 175 1,694,333
District of Col 47 459,151
Florida 482 4,675,586
Georgia 181 1,759,003
Hawaii 175 1,694,333
Idaho 43 421,835
Illinois 318 3,084,722
Indiana 214 2,075,882
Iowa 105 1,015,307
Kansas 83 808,365
Kentucky 155 1,506,794
Louisiana 138 1,338,653
Maine 51 491,486
Maryland 113 1,092,910
Massachusetts 178 1,726,668
Michigan 273 2,644,972
Minnesota 194 1,881,874
Mississippi 101 982,972
Missouri 202 1,959,478
Montana 51 497,953
Nebraska 63 607,890
Nevada 43 421,835
New Hampshire 43 421,835
New Jersey 231 2,237,555
New Mexico 46 446,218
New York 540 5,238,208
North Carolina 214 2,075,882
North Dakota 49 478,553
Ohio 357 3,459,804
Oklahoma 131 1,273,984
Oregon 120 1,164,047
Pennsylvania 437 4,242,302
Puerto Rico 112 1,086,443
Rhode Island 44 426,817
South Carolina 111 1,079,976
South Dakota 57 549,688
Tennessee 167 1,616,731
Texas 453 4,397,508
Utah 55 530,288
Vermont 45 439,751
Virginia 177 1,720,202
Washington 121 1,170,513
West Virginia 92 892,435
Wisconsin 209 2,030,614
Wyoming 43 421,835
State Agencies Total 8,696 $84,366,950
Territories
American Samoa 92 896,175
Guam 92 896,175
Northern Marianas 31 298,725
Virgin Islands 92 896,175
Territories Total 307 $2,987,250
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
A-1
U. S. Department of Labor / Employment & Training Administration Attachment A-2
Senior Community Service Employment Program
PY 2018 Authorized Positions* for Non-Minority National Sponsors, by State
State AARP ABLE ANPPM ES EW GII Mature NAPCA NCBA NCOA NOWCC NULI OPERABLE SER SSAI TWP A4TD Total
Alabama 0 0 0 182 0 0 0 0 0 0 0 0 0 0 410 0 0 592
Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Arizona 0 0 146 166 0 0 0 0 0 0 0 0 0 0 0 0 0 312
Arkansas 189 0 0 0 0 0 0 0 393 0 0 0 0 0 0 0 0 582
California 0 0 594 0 0 0 0 442 0 371 206 0 0 822 0 0 0 2,435
Colorado 145 0 0 0 0 0 0 0 0 0 0 0 0 178 0 0 0 323
Connecticut 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 351 0 351
Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
District of Col 0 0 55 0 0 0 0 0 129 0 0 0 0 0 0 0 0 184
Florida 1,122 0 0 0 0 0 0 0 359 0 0 404 0 0 0 0 0 1,885
Georgia 215 0 0 0 0 0 0 0 0 493 0 0 0 0 0 0 0 708
Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Idaho 0 0 0 0 154 0 0 0 0 0 0 0 0 0 0 0 0 154
Illinois 0 119 0 173 0 81 0 357 91 0 0 0 0 0 361 0 0 1,182
Indiana 200 63 0 0 0 384 0 0 0 0 0 0 0 0 189 0 0 836
Iowa 147 186 0 0 0 0 0 0 0 0 0 0 0 0 76 0 0 409
Kansas 0 0 0 0 0 0 0 0 0 0 0 0 0 315 0 0 0 315
Kentucky 0 0 0 0 0 268 0 0 0 218 0 119 0 0 0 0 0 605
Louisiana 0 0 489 0 0 0 0 0 0 0 0 0 0 0 0 0 0 489
Maine 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 197 197
Maryland 0 0 0 0 0 0 0 0 0 0 0 0 0 0 439 0 0 439
Massachusetts 0 0 0 0 0 0 0 0 0 0 0 0 345 0 309 0 0 654
Michigan 0 0 0 0 0 0 0 0 795 0 0 222 0 0 0 0 0 1,017
Minnesota 0 0 0 0 189 0 0 0 0 0 0 0 0 0 553 0 0 742
Mississippi 0 0 0 0 0 0 0 0 165 0 0 0 0 0 229 0 0 394
Missouri 260 0 0 0 0 169 0 0 224 0 0 0 0 115 0 0 0 768
Montana 0 0 0 0 199 0 0 0 0 0 0 0 0 0 0 0 0 199
Nebraska 0 236 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 236
Nevada 157 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 157
New Hampshire 0 0 0 0 0 0 0 0 0 0 0 0 154 0 0 0 0 154
New Jersey 0 0 0 297 0 0 0 0 0 381 0 225 0 0 0 0 0 903
New Mexico 0 0 0 0 0 154 0 0 0 0 0 0 0 0 0 0 0 154
New York 0 0 0 220 0 0 0 91 0 212 0 293 0 0 515 294 429 2,054
North Carolina 0 0 0 0 0 0 0 0 178 211 0 0 0 0 447 0 0 836
North Dakota 0 0 0 0 192 0 0 0 0 0 0 0 0 0 0 0 0 192
Ohio 255 0 0 132 0 250 468 0 141 147 0 0 0 0 0 0 0 1,393
Oklahoma 0 0 0 384 0 0 0 0 0 0 0 0 0 0 0 0 0 384
Oregon 0 0 0 470 0 0 0 0 0 0 0 0 0 0 0 0 0 470
Pennsylvania 337 0 120 0 0 0 0 0 0 547 0 156 0 0 0 348 167 1,675
Puerto Rico 166 0 0 0 0 0 0 0 0 273 0 0 0 0 0 0 0 439
Rhode Island 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 170 0 170
South Carolina 0 0 0 0 0 435 0 0 0 0 0 0 0 0 0 0 0 435
South Dakota 0 0 0 0 198 0 0 0 0 0 0 0 0 0 0 0 0 198
Tennessee 0 0 0 0 0 0 0 0 0 149 0 0 0 0 504 0 0 653
Texas 1,007 0 0 0 0 0 0 0 0 0 0 0 0 311 400 0 0 1,718
Utah 0 0 0 213 0 0 0 0 0 0 0 0 0 0 0 0 0 213
Vermont 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 175 175
Virginia 218 0 0 0 0 256 0 0 0 201 0 0 0 0 0 0 0 675
Washington 250 0 0 0 0 165 0 0 0 0 0 0 0 0 0 0 0 415
West Virginia 0 0 0 0 0 0 0 0 0 359 0 0 0 0 0 0 0 359
Wisconsin 0 0 0 0 0 0 0 0 0 0 0 0 0 562 231 0 0 793
Wyoming 0 0 0 0 154 0 0 0 0 0 0 0 0 0 0 0 0 154
Total 4,668 604 1,404 2,237 1,086 2,162 468 890 2,475 3,562 206 1,419 499 2,303 4,663 1,163 968 30,777
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
A-2
U. S. Department of Labor / Employment & Training Administration Attachment A-3
Senior Community Service Employment Program
PY 2018 Authorized Funding* for Non-Minority National Sponsors, by State
State AARP ABLE ANPPM ES EW GII Mature NAPCA NCBA NCOA NOWCC NULI OPERABLE SER SSAI TWP A4TD Total
Alabama $0 $0 $0 $1,765,381 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,976,957 $0 $0 $5,742,338
Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Arizona 0 0 1,414,752 1,608,553 0 0 0 0 0 0 0 0 0 0 0 0 0 3,023,305
Arkansas 1,833,245 0 0 0 0 0 0 0 3,811,985 0 0 0 0 0 0 0 0 5,645,230
California 0 0 5,761,127 0 0 0 0 4,286,899 0 3,598,280 1,997,967 0 0 7,972,468 0 0 0 23,616,741
Colorado 1,406,617 0 0 0 0 0 0 0 0 0 0 0 0 1,726,744 0 0 0 3,133,361
Connecticut 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,405,265 0 3,405,265
Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
District of Col 0 0 532,161 0 0 0 0 0 1,248,158 0 0 0 0 0 0 0 0 1,780,319
Florida 10,882,066 0 0 0 0 0 0 0 3,481,873 0 0 3,918,319 0 0 0 0 0 18,282,258
Georgia 2,085,863 0 0 0 0 0 0 0 0 4,782,931 0 0 0 0 0 0 0 6,868,794
Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Idaho 0 0 0 0 1,492,429 0 0 0 0 0 0 0 0 0 0 0 0 1,492,429
Illinois 0 1,154,285 0 1,678,079 0 785,690 0 3,462,856 882,689 0 0 0 0 0 3,501,656 0 0 11,465,255
Indiana 1,940,617 611,294 0 0 0 3,725,986 0 0 0 0 0 0 0 0 1,833,884 0 0 8,111,781
Iowa 1,426,329 1,804,742 0 0 0 0 0 0 0 0 0 0 0 0 737,422 0 0 3,968,493
Kansas 0 0 0 0 0 0 0 0 0 0 0 0 0 3,055,675 0 0 0 3,055,675
Kentucky 0 0 0 0 0 2,601,068 0 0 0 2,115,795 0 1,154,952 0 0 0 0 0 5,871,815
Louisiana 0 0 4,738,886 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,738,886
Maine 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,909,797 1,909,797
Maryland 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,259,818 0 0 4,259,818
Massachusetts 0 0 0 0 0 0 0 0 0 0 0 0 3,346,821 0 2,997,588 0 0 6,344,409
Michigan 0 0 0 0 0 0 0 0 7,707,459 0 0 2,152,271 0 0 0 0 0 9,859,730
Minnesota 0 0 0 0 1,833,698 0 0 0 0 0 0 0 0 0 5,365,265 0 0 7,198,963
Mississippi 0 0 0 0 0 0 0 0 1,599,576 0 0 0 0 0 2,220,017 0 0 3,819,593
Missouri 2,522,625 0 0 0 0 1,639,706 0 0 2,173,338 0 0 0 0 1,115,776 0 0 0 7,451,445
Montana 0 0 0 0 1,929,218 0 0 0 0 0 0 0 0 0 0 0 0 1,929,218
Nebraska 0 2,291,756 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,291,756
Nevada 1,521,363 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,521,363
New Hampshire 0 0 0 0 0 0 0 0 0 0 0 0 1,492,429 0 0 0 0 1,492,429
New Jersey 0 0 0 2,880,923 0 0 0 0 0 3,695,730 0 2,182,517 0 0 0 0 0 8,759,170
New Mexico 0 0 0 0 0 1,492,429 0 0 0 0 0 0 0 0 0 0 0 1,492,429
New York 0 0 0 2,133,609 0 0 0 882,538 0 2,056,023 0 2,841,580 0 0 4,994,585 2,851,278 4,160,538 19,920,151
North Carolina 0 0 0 0 0 0 0 0 1,725,771 2,045,717 0 0 0 0 4,333,819 0 0 8,105,307
North Dakota 0 0 0 0 1,858,005 0 0 0 0 0 0 0 0 0 0 0 0 1,858,005
Ohio 2,473,299 0 0 1,280,296 0 2,424,803 4,539,232 0 1,367,589 1,425,784 0 0 0 0 0 0 0 13,511,003
Oklahoma 0 0 0 3,722,485 0 0 0 0 0 0 0 0 0 0 0 0 0 3,722,485
Oregon 0 0 0 4,557,617 0 0 0 0 0 0 0 0 0 0 0 0 0 4,557,617
Pennsylvania 3,267,991 0 1,163,676 0 0 0 0 0 0 5,304,425 0 1,512,779 0 0 0 3,374,662 1,619,450 16,242,983
Puerto Rico 1,610,774 0 0 0 0 0 0 0 0 2,649,044 0 0 0 0 0 0 0 4,259,818
Rhode Island 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,644,367 0 1,644,367
South Carolina 0 0 0 0 0 4,220,974 0 0 0 0 0 0 0 0 0 0 0 4,220,974
South Dakota 0 0 0 0 1,922,744 0 0 0 0 0 0 0 0 0 0 0 0 1,922,744
Tennessee 0 0 0 0 0 0 0 0 0 1,444,698 0 0 0 0 4,886,764 0 0 6,331,462
Texas 9,767,423 0 0 0 0 0 0 0 0 0 0 0 0 3,016,553 3,879,810 0 0 16,663,786
Utah 0 0 0 2,065,170 0 0 0 0 0 0 0 0 0 0 0 0 0 2,065,170
Vermont 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,696,159 1,696,159
Virginia 2,113,825 0 0 0 0 2,482,290 0 0 0 1,948,985 0 0 0 0 0 0 0 6,545,100
Washington 2,421,858 0 0 0 0 1,598,426 0 0 0 0 0 0 0 0 0 0 0 4,020,284
West Virginia 0 0 0 0 0 0 0 0 0 3,482,951 0 0 0 0 0 0 0 3,482,951
Wisconsin 0 0 0 0 0 0 0 0 0 0 0 0 0 5,450,605 2,240,373 0 0 7,690,978
Wyoming 0 0 0 0 1,492,429 0 0 0 0 0 0 0 0 0 0 0 0 1,492,429
Total 45,273,895 5,862,077 13,610,602 21,692,113 10,528,523 20,971,372 4,539,232 8,632,293 23,998,438 34,550,363 1,997,967 13,762,418 4,839,250 22,337,821 45,227,958 11,275,572 9,385,944 298,485,838
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
A-3
Attachment A-4
U. S. Department of Labor / Employment & Training Administration
Senior Community Service Employment Program
PY 2018 Authorized Positions* for Minority National Sponsors, by State
State IID NAPCA NICOA Total
Alabama 0 0 0 0
Alaska 0 0 0 0
Arizona 0 0 117 117
Arkansas 46 0 0 46
California 0 206 34 240
Colorado 0 0 0 0
Connecticut 0 0 0 0
Delaware 0 0 0 0
District of Col 0 0 0 0
Florida 0 0 0 0
Georgia 0 0 0 0
Hawaii 0 0 0 0
Idaho 0 0 0 0
Illinois 0 61 0 61
Indiana 0 0 0 0
Iowa 0 0 0 0
Kansas 0 0 0 0
Kentucky 0 0 0 0
Louisiana 91 0 0 91
Maine 0 0 0 0
Maryland 0 0 0 0
Massachusetts 0 74 0 74
Michigan 0 0 0 0
Minnesota 0 0 19 19
Mississippi 37 0 0 37
Missouri 0 0 0 0
Montana 0 0 0 0
Nebraska 0 0 0 0
Nevada 0 0 0 0
New Hampshire 0 0 0 0
New Jersey 0 0 0 0
New Mexico 0 0 37 37
New York 0 57 0 57
North Carolina 0 0 0 0
North Dakota 0 0 14 14
Ohio 0 0 0 0
Oklahoma 0 0 88 88
Oregon 0 0 0 0
Pennsylvania 0 53 0 53
Puerto Rico 0 0 0 0
Rhode Island 0 0 0 0
South Carolina 0 0 0 0
South Dakota 0 0 31 31
Tennessee 0 0 0 0
Texas 32 55 0 87
Utah 0 0 0 0
Vermont 0 0 0 0
Virginia 0 0 0 0
Washington 0 56 0 56
West Virginia 0 0 0 0
Wisconsin 0 0 17 17
Wyoming 0 0 0 0
Total 206 562 357 1,125
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
A-4
Attachment A-5
U. S. Department of Labor / Employment & Training Administration
Senior Community Service Employment Program
PY 2018 Authorized Funding* for Minority National Sponsors, by State
State IID NAPCA NICOA Total
Alabama $0 $0 $0 $0
Alaska 0 0 0 0
Arizona 0 0 1,134,636 1,134,636
Arkansas 446,096 0 0 446,096
California 0 1,997,735 329,723 2,327,458
Colorado 0 0 0 0
Connecticut 0 0 0 0
Delaware 0 0 0 0
District of Col 0 0 0 0
Florida 0 0 0 0
Georgia 0 0 0 0
Hawaii 0 0 0 0
Idaho 0 0 0 0
Illinois 0 591,562 0 591,562
Indiana 0 0 0 0
Iowa 0 0 0 0
Kansas 0 0 0 0
Kentucky 0 0 0 0
Louisiana 882,495 0 0 882,495
Maine 0 0 0 0
Maryland 0 0 0 0
Massachusetts 0 717,633 0 717,633
Michigan 0 0 0 0
Minnesota 0 0 184,257 184,257
Mississippi 358,817 0 0 358,817
Missouri 0 0 0 0
Montana 0 0 0 0
Nebraska 0 0 0 0
Nevada 0 0 0 0
New Hampshire 0 0 0 0
New Jersey 0 0 0 0
New Mexico 0 0 358,817 358,817
New York 0 552,771 0 552,771
North Carolina 0 0 0 0
North Dakota 0 0 135,768 135,768
Ohio 0 0 0 0
Oklahoma 0 0 853,402 853,402
Oregon 0 0 0 0
Pennsylvania 0 513,980 0 513,980
Puerto Rico 0 0 0 0
Rhode Island 0 0 0 0
South Carolina 0 0 0 0
South Dakota 0 0 300,630 300,630
Tennessee 0 0 0 0
Texas 310,328 533,376 0 843,704
Utah 0 0 0 0
Vermont 0 0 0 0
Virginia 0 0 0 0
Washington 0 543,074 0 543,074
West Virginia 0 0 0 0
Wisconsin 0 0 164,862 164,862
Wyoming 0 0 0 0
Total 1,997,736 5,450,131 3,462,095 10,909,962
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
A-5
Attachment (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2018/TEGL_17-17_Attachment_B_acc.pdf)
ATTACHMENT B
PROGRAM NARRATIVE AND ATTACHMENTS
INSTRUCTIONS FOR PY 2018 FUNDS
All grantees must provide a narrative and/or documentation that covers the following areas
(items can be provided as a PDF attachment(s)):
1. SCSEP Operational Policies and Procedures. Grantees are required to
provide the following documents as attachments:
a) Duration Limits: provide a copy of the current Duration Limit policy;
b) Termination: provide a copy of the current termination procedures;
c) Complaints & Grievances: submit a copy of the current written
grievance policy and procedures.
2. Services to Minorities (OAA Title V, Section 515, as reauthorized Pub. L.
114-144 (April 19, 2016). The minority report does not have participation and
enrollment data for the three Pacific territories and the U.S. Virgin Islands;
these four grantees will answer the questions about their outcomes only. All
other grantees must describe efforts to serve individuals from minority
populations, as well as any disparities in outcomes achieved by those
individuals.
Using the PY 2016 SCSEP Minority Report (posted at this link
https://olderworkers.workforcegps.org/resources/2018/03/23/13/17/PY-2016-Minority-
Report-and-Narrative-for-PY-2018-Grant-Application) as well as SPARQ and
InfoSPACE data for PY 2017, grantees must describe:
a) Any significant disparities in enrollment levels or outcomes for minority
individuals identified in the PY 2016 report, the extent to which those
disparities existed in prior years, and the extent to which they continue to exist
in PY 2017;
b) The factors that may have caused these disparities in enrollment and outcomes;
and
c) The steps the grantee has taken and will take to address any under-service or
disparities in outcomes for minorities.
3. Organizational Structure, Monitoring and Audits (Uniform
Administrative Guidance 2 CFR part 200). Grantees must describe the
structure of their SCSEP project and how subprojects will be managed,
including:
a) An identification of the grantee's key staff, including their primary
responsibilities and the amount of time they are assigned to the grant;
b) An organizational chart depicting key SCSEP staff and the time allocated
on the grant (may be an attachment), and indicating whether the grantee
has sub-recipients or local affiliates implementing the grant. If the grantee
has sub-recipients or local affiliates, include a table with their names,
locations, the number of authorized positions for which they are
responsible, and their experience (if any) in implementing SCSEP;
c) A description of how the grantee ensures that policies, procedures and
other important information are communicated and implemented
throughout the program.
B-1
Attachment (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2018/TEGL_17-17_Attachment_C_acc.pdf)
ATTACHMENT C
PROGRAMMATIC ASSURANCES FOR PY 2018 FUNDS
You must certify that you will conform to these assurances throughout the period of the grant by
checking each of the assurances below. These assurances apply fully to any sub-recipient, local
project, or grantee staff involved in the delivery of services.
You agree to:
Recruitment and Selection of Participants
Develop and implement methods to recruit and select eligible participants to assure
maximum participation in the program.
Use income definitions and income inclusions and exclusions for SCSEP eligibility as
described in TEGL No.12-06 (https://wdr.doleta.gov/directives/corr_doc.cfm?DOCN=2291),
to determine and document participant eligibility.
Develop and implement methods to recruit minority populations to ensure at least
proportional representation in your assigned service area as listed in the latest Minority
Report.
Develop and implement strategies to recruit applicants who have priority of service as
defined in OAA section 518(b)(1)-(2) and by the Jobs for Veterans Act (JVA) as
amended.
Individuals with priority are those who:
Are covered persons in accordance with the JVA (covered persons who are
SCSEP-eligible must receive services instead of or before all non-covered
persons);
Are 65 years or older;
Have a disability;
Have limited English proficiency;
Have low literacy skills;
Reside in a rural area;
Have low employment prospects;
Have failed to find employment after utilizing services provided under Title
I of WIOA;
Are homeless or are at risk for homelessness.
Assessment
Assess participants at least twice per 12-month period, and more frequently if appropriate.
Use assessment information to determine the most appropriate community service
assignments (CSAs) for participants.
Individual Employment Plan (IEP)
Establish an initial goal of unsubsidized employment for all participants.
Update the IEP at least as frequently as assessments occur (at least twice per 12-month
period).
Modify the IEP as necessary to reflect other approaches to self-sufficiency, if it becomes
clear that unsubsidized employment is not feasible.
For participants who will reach the individual durational limit or would not otherwise
achieve unsubsidized employment, include a provision in the IEP to reflect other
approaches to self-sufficiency, transition to other services or programs.
C-1
ATTACHMENT C
Rotate participants to a new host agency (or a different assignment within the host
agency) based on a rotation policy approved by DOL in the grant agreement but only
when an individualized determination determines that the rotation is in the best
interest of the participant. Such rotation must further the acquisition of skills listed in
the IEP.
Community Service Assignment (CSA)
Base the initial CSA on the assessment done at enrollment.
Select only designated 501(c)(3) organizations or public agencies as host agencies.
Put in place procedures to ensure adequate supervision of participants at host agencies.
Ensure safe and healthy working conditions at the CSA through annual monitoring of the host
agency site and annual safety consultation with the participant at the host agency site.
Recertification of Participants
Recertify the income eligibility of each participant at least once every 12 months, or more
frequently if circumstances warrant.
Physical Examinations
Offer physical examinations to participants upon program entry, and each year thereafter,
as a benefit of enrollment.
Obtain a written waiver from each participant who declines a physical examination.
Not obtain a copy or use the results of the physical examination to establish eligibility or
for any other purpose.
Host Agencies
Develop and implement methods for recruiting new host agencies to provide a variety of
training options that enable participants to increase their skill level and transition to
unsubsidized employment.
Comply with maintenance of effort: Ensure that CSAs do not reduce the number of
employment opportunities or vacancies that would otherwise be available to individuals who
are not SCSEP participants. You must specifically ensure that CSAs do not:
Displace currently-employed workers (including partial displacement, such as a
reduction in non-overtime work, wages, or employment benefits).
Impair existing contracts or result in the substitution of Federal funds for other
funds in connection with work that would otherwise be performed.
Assign or continue to assign a participant to perform the same work, or
substantially the same work, as that performed by an individual who is on layoff.
Orientation
Provide orientations for its participants and host agencies, including information on:
Project goals and objectives
Participant rights and responsibilities
Community Service Assignments
Opportunities for paid training outside the CSA
Available supportive services
Availability of free physical examinations
C-2
ATTACHMENT C
Local staff must address the topics listed above and provide additional orientation to
participants on:
SCSEP goals and objectives
Grantee and local project roles, policies, and procedures
Holiday and sick leave
Assessment process
Development and implementation of IEPs
Evaluation of participant progress
Health and safety issues related to each participant's assignment
Role of supervisors and host agencies
Maximum individual duration policy, including the possibility of an
extension, if applicable, and the documentation required to support an
extension
Termination policy
Grievance procedure
Wages
Provide participants with the highest applicable required wage (highest of Federal, state,
or local minimum wage for the most nearly comparable covered employment or minimum
age under the Fair Labor Standards Act of 1938, or the prevailing rate of pay for persons
employed in similar public occupations by the same employer) for time spent in orientation,
training, and community service assignments.
Participant Benefits
Provide workers' compensation, other benefits required by state or Federal law (such
as unemployment insurance), and the costs of physical examinations.
Provide compensation for scheduled work hours during which the participant’s host agency is
closed for Federal holidays, which may be paid or in the form of rescheduled work time, and
establish written policies related to this compensation.
Establish written policies relating to approved breaks in participation and any necessary
sick leave that is not part of an accumulated sick leave program.
Not use grant funds to pay the cost of pension benefits, annual leave, accumulated sick
leave, or bonuses.
Procedures for Payroll and Workers' Compensation
Make all required payments for participant payroll and pay workers' compensation
premiums on a timely basis.
Ensure that host agencies do not pay workers' compensation costs for participants.
Durational Limits
Maximum Average Project Duration - 27 Months
Maintain average project duration of 27 months or less, unless ETA approves an
extension to 36 months.
Maximum Individual Participant Duration - 48 Months
Allow participants to participate in the program no longer than 48 months (whether or not
consecutively), unless your approved policy allows for an extension and the participant
meets the extension criteria.
C-3
ATTACHMENT C
Notify participants of your policy pertaining to the maximum duration requirement,
including the possibility of an extension if applicable, at the time of enrollment and each
year thereafter, and whenever ETA has approved a change of policy.
Provide 30-day written notice to participants prior to durational limit exit from the
program.
Transition Services
Develop a system to transition participants to unsubsidized employment or other
assistance before each participant's maximum enrollment duration has expired.
Begin transition planning for participants who will exit for durational limit at least 3-6 months
prior to their exit date.
Termination Policies
Provide a 30-day written notice for all involuntary terminations that states the reason for
termination and informs the participants of grievance procedures and right to appeal.
Maintain written termination policies in effect and provide to participants at enrollment
for:
Provision of false eligibility information by the participant
Incorrect initial eligibility determination at enrollment
Income ineligibility determined at recertification
Participant has reached individual durational limit
Participant has become employed while enrolled
IEP-related termination
Cause (must be approved by ETA prior to implementation)
Equitable Distribution (ED)
Comply with the equitable distribution plan for each state in which the grantee operates and
only make changes in the location of authorized positions within a state in accordance with the
state ED plan and with prior ETA approval.
Comply with the authorized position allocations/ED listed in www.scseped.org.
Collaborate with all grantees authorized to serve in a state in which you operate to achieve
compliance with authorized positions while minimizing disruption to the participants.
Over-Enrollment
Manage over-enrollment to minimize impact on participants and avoid layoffs.
Administrative Systems
Ensure representation at all ETA-sponsored required grantee meetings.
Communicate grant policy, data collection, and performance developments and directives
to staff, sub-recipients, and local project operators on a regular basis.
Develop a written monitoring tool that lists items you will review during monitoring
visits, and provide this tool to sub-recipients and local project operators.
Develop an annual monitoring schedule, unless the FPO approves a different standard;
notify sub-recipients and local project operators of monitoring plans; and monitor sub-
recipients and local project operators on a regular basis.
Develop and provide training to increase sub-recipients' and local project operators'
skills, knowledge, and abilities.
C-4
ATTACHMENT C
When appropriate, prescribe corrective action and follow-up procedures for sub-
recipients and local project operators to ensure that identified problems are remedied.
Monitor the financial systems and expenditures, including sub-recipients and local
project operators on a regular basis to ensure compliance with cost allocations as
specified in the regulations.
Ensure that sub-recipient and local project operators receive adequate resources to
effectively operate local projects.
Train sub-recipients and local project operators on SCSEP financial requirements to help
them effectively manage their own expenditures, and provide general financial training as
needed.
Ensure that all financial reports are accurate and submit them in a timely manner, as
required.
Ensure full implementation and monitoring of requirements for customer satisfaction
surveys, including participant, host agency and employer surveys.
Develop a written plan for both disaster response and recovery so that the project
may continue to operate and provide services under emergency circumstances.
Collaboration and Leveraged Resources
Collaborate with other organizations to maximize opportunities for participants to obtain
workforce development, education, and supportive services to help them move into
unsubsidized employment. These organizations may include but are not limited to:
workforce investment boards, American Job Centers, vocational rehabilitation providers,
disability networks, basic education and literacy providers, and community colleges.
Supportive Services
Provide supportive services, as needed, to help participants participate in their
community service assignment and to obtain and retain unsubsidized employment.
Establish criteria to assess the need for supportive services and to determine when
participants will receive supportive services, including after obtaining unsubsidized
employment.
Sub-Recipient Selection (If Applicable)
In selecting sub-recipients in areas with a substantial population of individuals with
barriers to employment, national grantees will give special consideration to organizations
with demonstrated expertise in serving individuals with barriers to employment (including
former recipients of national grants), as defined in the statute.
Complaint Resolution
Establish and use written grievance procedures for complaint resolution for applicants,
employees, sub-recipients, and participants.
Provide applicants, employees, sub-recipients, and participants with a copy of the
grievance policy and procedures.
C-5
ATTACHMENT C
Maintenance of Files and Privacy Information
Maintain participant files for three program years after the program year in which the
participant received his/her final follow-up activity.
Ensure that all participant records are securely stored by grantee or sub-recipient and access is
limited to appropriate staff in order to safeguard personal identifying information.
Ensure that all participant medical records are securely stored by grantee or sub-recipient
separately from all other participant records and access is limited to authorized staff for
authorized purposes.
Establish safeguards to preclude tampering with electronic media, e.g., personal identification
numbers (PINs) and SPARQ or other data system logins.
Ensure that the ETA/SCSEP national office is immediately notified by grantee in the
event of any potential security breach of personal identifying information, whether
electronic files, paper files, or equipment are involved.
Comply with and ensure that authorized users under its grant comply with all SPARQ and
other data system access and security rules.
Documentation
Maintain all documentation required for compliance with record retention rule set forth in the first
bullet of the prior section, Maintenance of Files and Privacy Information
Maintain documentation of waivers of physical examinations by participant.
Maintain documentation of the provision of complaint procedures to participants.
Maintain documentation of eligibility determinations and re-certifications.
Maintain documentations of terminations and reasons for termination.
Maintain records of grievances and outcomes.
Maintain records required for data validation.
Maintain documentation of monitoring reports for sub-recipients and host agencies.
Data Collection and Reporting
Ensure the collection and reporting of all SCSEP required data according to specified
time schedules.
Ensure the use of the OMB-approved SCSEP data collection forms and the SCSEP
Internet data collection and evaluation system, SPARQ, or the successor data system as
designated by DOL.
Ensure at the grantee or sub-recipient level that those capturing and recording data are
familiar with the latest instructions for data collection, including ETA administrative
issuances, e.g., TEGLs, Data Collection and Data Validation Handbooks, and the Older
Worker Community of Practice.
Ensure data are entered directly into the WDCS/SPARQ, or the successor data system as
designated by DOL.
Legally obligate sub-recipients to turn over complete data files in the specified electronic
format, as well as hard copy case files, to the grantee when sub-recipients cease to
administer SCSEP.
Legally obligate new sub-recipients to collect and enter complete data related to any participants
whom they acquire upon becoming sub-recipients, including any participants who are still in the
follow-up period.
C-6
ATTACHMENT C
If the grantee is not in compliance with any of the assurances above, the grantee must
provide information on a separate attachment indicating what specific steps the grantee is
taking to conform to these standard grant requirement(s).
By signing below, I certify that my organization will comply with each of the listed
requirements and will remain in compliance for the program year for which we are
submitting this application.
Signature of Authorized Representative Date
C-7
Attachment (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2018/TEGL_17-17_Attachment_D_acc.pdf)
ATTACHMENT D
PROGRAM YEAR (PY) 2018 OPTIONAL SPECIAL REQUESTS
Grantees with special requests in one or more of the following areas must submit each request in
a separate, clearly-titled document. Requests must adhere to the statute and regulations and
provide a substantive rationale such as improved program management, better service to
participants, or least disruption possible to participants.
1. Change 48-Month Individual Durational Limit (IDL) Waiver. (This section is
relevant only if the grantee is requesting a change.) To change your current IDL policy,
you must request and receive Departmental approval for one of the IDL policies listed
below. If a grantee changes the current IDL policy to a more restrictive policy, it must
have an effective date of at least 120 days after written approval from DOL.
If a grantee proposes to change the existing IDL policy, you must describe:
a) The currently-approved IDL policy and procedure.
b) Which of the options below you propose to adopt:
i. Option 1: No extensions to any participants; all participants exit at 48 months.
ii. Option 2: Extensions to every participant who meets at least one of the seven
waiver factors. Grantee must indicate the length of the extension. (i.e. one-time
twelve-month only, unlimited, three times only.)
iii. Option 3: Extensions to every participant who meets a specific subset of the
seven waiver factors. Grantee must indicate the length of the extension. (i.e.
one-time twelve-month only, unlimited, three times only)
c) A reasonable transition plan that addresses when and how the grantee will notify
participants of the change, and the planned activities to prepare participants for exit
from the program.
2. Additional Funds for Participant Training and Supportive Services (ATSS) Older
Americans Act (OAA), Section 502(c)(6)(C). (Approvals for this option expire at the
end of each program year so grantees must submit a new request for approval each year
in order to exercise this option.) The OAA permits an exception to the 75 percent
minimum level of expenditures on participant wages and fringe benefits. This exception
allows you to use no less than 65 percent of program funds for participant's wages and
fringe benefits, so that up to an additional 10 percent of funds are available for training
and supportive services that directly benefit participants.
If a grantee wishes to request the use of additional funds for training and supportive services
for PY 2018, you must provide:
a) A description of the activities for which the grantee will spend the grant funds
described in paragraph 20 CFR 641.874 (a)(3) and an assurance that the remaining
grant funds will be used for participant training, job placement assistance, participant
supportive services, and outreach, recruitment and selection, intake, orientation and
assessment. (20 CFR 641.874 (a)(4))
D-1
b) A description of how the provision of such activities will improve the effectiveness of
the project, including:
1. An assurance that no displacement of eligible individuals or
limitation of positions for such individuals will occur.
2. A description of whether the number of individuals served will be
reduced and how the grantee will meet its service level goal and a
description of how the activities will improve employment outcomes for
the individuals served.
c) A proposed budget and work plan for the activities, including a detailed description of
how the funds will be spent on the activities described in paragraphs (a)(3) and (a)(4)
of 20 CFR 641.874. The budget and work plan should detail both the additional
training and supportive services that will be provided to SCSEP participants and the
associated cost for each activity. Please ensure that items discussed in the work plan
are included clearly in the budget or budget narrative.
d) Grantees with approved requests for up to ten percent additional funds may choose to
apply the provision uniformly to all sub-recipients, or to individual sub-recipients, but
need not provide this opportunity to all their sub-recipients. If the grantee chooses not
to apply the provision uniformly to all sub-recipients, you must provide a detailed
description of how the funds will be allocated among sub-recipients and must include
a detailed budget and work plan for each sub-recipient.
3. Increase in Administrative Cost Limitations -20 CFR 641.870. (Approvals for this
option expire at the end of each program year so you must submit a new request if you
would like to exercise this option.) The Department may authorize an increase in the
amount available for administrative costs to no more than 15 percent if it determines that
it is necessary to carry out the project, and if you demonstrate one of the following:
a) You are incurring major administrative cost increases in necessary program
components;
b) The number of community service assignment positions or eligible minority
individuals participating in the project will decline if administrative costs are not
increased; or
c) The project size is so small that the amount of administrative expenses incurred to
carry out the project necessarily exceeds 13.5 percent of project funding.
4. Extension of Average Project Duration- 20 CFR 570(5)(c)(2). (Approvals for this
option expire at the end of each program year. Grantees must submit a new request in
order to exercise this option.) The maximum average project duration for the last nine
quarters based on overall participation is 27 months, but a grantee may request
permission from the Department to increase your maximum average project duration to
36 months. The request must:
a) Include a statement of the current average duration with an estimate of the average
duration for the coming program year.
b) Provide a description of the efforts to achieve an average duration of 27 months.
c) The exceptional circumstances that warrant an extension to 36 months, as set forth in
the regulations:
D-2
i. High rates of unemployment, poverty, or participation in the program of block
grants to states for temporary assistance for needy families established under
part A of title IV of the Social Security Act, in the areas served by the grantee,
relative to other areas of the state or nation;
ii. Significant downturns in the economy of an area served by the grantee or in the
national economy;
iii. Significant numbers or proportions of participants with one or more barrier to
employment (including "most-in-need" individuals as described in 20 CFR
64l.710(a)(6)) served by the grantee, relative to such numbers or proportions
for grantees serving other areas of the state or nation;
iv. Changes in Federal, state, or local minimum wage requirements; or
v. Limited economies of scale for the provision of community service employment
and other authorized activities in the areas served by the grantee.
5. On-the-Job Experience (OJE) Training Option. (Approvals for this option expire at the
end of each program year so you must submit a new request if you would like to exercise
this option.) If you wish to utilize OJE, you must address all of the requirements
stipulated in Older Worker Bulletin 04-04
(https://www.doleta.gov/seniors/Other_docs/04-04.pdf). You must provide a copy of
your OJE policy and sample contracts to the Department for approval before you can
exercise this option.
6. Cross-Border Agreements 20 CFR 641.515(c). (Approvals for this option expire at the
end of each program year so you must submit a new request if you would like to exercise
this option.) State grantees may enter into agreements to permit cross-border enrollment
of eligible participants. These agreements must cover both state and national grantee
authorized positions and must be submitted for Departmental approval.
7. Rotation Policy 20 CFR 641.575. (Approvals for this option expire at the end of each
program year so you must submit a new request if you would like to exercise this option.)
You may establish a policy of rotating participants to a new host agency or a different
assignment within the current host agency. Your policy must assure that you will make
an individualized determination that a rotation is in the best interest of the participant,
and that rotation will further the acquisition of skills listed in the participant’s individual
employment plan (IEP).
D-3
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