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Quarterly WIA record data submissions
Summary ETA instructed states to submit Workforce Investment Act Standardized Record Data quarterly rather than annually, include participant files, and use updated edit checks beginning with the third quarter of program year 2009. Seven attachments provide layouts, validation and submission materials. ETA now lists the advisory Canceled.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 17-09
Date issued
March 10, 2010
Status
Withdrawn
ETA lists this advisory Canceled as of 2026-10-24; its signed letter prints Expiration Date: Continuing and Rescissions: None. No separate cancellation instrument is identified.
Status last verified October 24, 2026
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Accessible letter PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2010/TEGL17-09acc.pdf
CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION WIA/Performance Reporting
ADVISORY SYSTEM CORRESPONDENCE SYMBOL
U.S. DEPARTMENT OF LABOR PROTECH
Washington, D.C. 20210 DATE
March 10, 2010
ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 17-09
TO: STATE WORKFORCE AGENCIES
STATE WORKFORCE ADMINISTRATORS
FROM: JANE OATES /s/
Assistant Secretary
SUBJECT: Quarterly Submission of Workforce Investment Act Standardized Record
Data (WIASRD)
1. Purpose. To provide guidance to states on the upcoming quarterly WIASRD submission
required by the Employment and Training Administration (ETA) in its Training and
Employment Guidance Letter (TEGL) 24-08. Four key areas are addressed in this
document: (1) the change in the WIASRD reporting frequency from annual to quarterly; (2)
the change in the WIASRD submission to include participant files; (3) the process for
submitting the quarterly data beginning with the 3rd quarter of Program Year (PY) 2009;
and (4) updates on the WIASRD edit checks to account for participant data.
2. References.
• Workforce Investment Act (WIA) of 1998, Section 136
• Workforce Investment Act of 1998, title ID National Emergency Grants
• Training and Employment Guidance Letter (TEGL) No. 14-03, Change 1, Performance
Reporting Submission Procedures for the Workforce Investment Act Standardized Record Data
(WIASRD), the Annual Report, and the Quarterly Reports under Title 1B of the Workforce
Investment Act (WIA) for Program Year (PY) 2003 and 2004
• TEGL No. 3-03, Change 3, Revision to the Data Validation Policy for Employment and
Training Programs for Program Year 2004
• TEGL No. 17-05 and TEGL No. 17-05, Change 2, Common Measures Policy for the
Employment and Training Administration’s (ETA) Performance Accountability System and
Related Performance Issues
• Training and Employment Notice (TEN) No. 19-07, Program Year 2006/Fiscal Year 2007
Performance Reporting and Data Validation Timelines
• TEGL No. 24-08, Workforce Investment Act and Wagner-Peyser Act Performance
Accountability Reporting for the American Recovery and Reinvestment Act of 2009
• TEN No. 8-09, Program Year 2008/Fiscal Year 2009 Performance Reporting and Data
Validation Timelines
• Data Reporting and Validation System (DRVS):User Handbook for DRVS 7.2
RESCISSIONS EXPIRATION DATE
None Continuing
3. Background. Grantees are required to maintain standardized individual records on the
characteristics, activities, outcomes and services provided to participants in the WIA Title
1B Adult, Dislocated Worker, Youth Programs and National Emergency Grants. To
provide more timely information about Workforce Investment Act (WIA) participants,
program services and outcomes, grantees are now required to submit the WIASRD file for
both participants and exiters, on a quarterly basis. In accordance with TEGL 24-08, the
first quarterly submission will be due 45 days following the end of the 3rd quarter of PY
2009, which ends on March 31, 2010. The deadline for this submission will be May 17,
2010.
Since each state already maintains an individual record file that includes both active
participants and exiters to produce the WIA Quarterly Report (ETA Form 9090: OMB
control no. 1205-0420), states are well positioned to submit to ETA a quarterly WIASRD file
that contains both active participants and exiters. The most significant change is that
states will now be responsible for uploading this data directly into the Employment
and Training Administration’s (ETA’s) Enterprise Business Support System (EBSS) on a
quarterly basis.
This reporting change is aligned with ETA’s strategy to implement a streamlined and
integrated performance reporting system. Currently, the WIASRD is submitted annually.
ETA policymakers are limited in their abilities to describe real-time trends in participant
characteristics and outcomes on a national level. Although states are already required to
submit aggregated outcomes on a quarterly basis, the depth and breadth of possible
analysis is limited without the information on characteristics and services received.
There are significant benefits that accompany a quarterly submission of individual records.
With more timely detailed information, ETA will be able to perform more in-depth
program analysis and assessment. Decisions will be better informed, and states will gain
access to frequent updates on nationwide trends in participant characteristics, training,
employment services, and outcomes.
Although the process for submitting quarterly WIASRD files will change from the current
annual WIASRD submission process (see below), the WIASRD record layout and element
definitions have not been modified (e.g., no new data elements have been added to the
collection).
4. Quarterly Submission of WIASRD Files.
Since the inception of WIA, states have submitted the WIASRD annually following the 4th
Quarter of each Program Year. ETA required that states submit these individual records
directly to EBSS in accordance with the General Reporting Instructions and Specifications
guidelines for submitting the WIASRD file. Please refer to Attachment A of this document
for the updated WIASRD Record Layout.
2
A number of states1 currently use the Data Reporting and Validation Software (DRVS) to
prepare their annual WIASRD file for final submission to ETA. When a state uploads
individual records into DRVS, the system not only validates the data by checking for data
entry errors, missing values, and inconsistencies between fields, but also automatically
selects and formats the data for uploading into EBSS. However, the export routine in
DRVS removes the following data before producing a WIASRD file for uploading into
EBSS:
a. non-youth participants (including self-service only participants);
b. exiter cohorts from outside the relevant period; and,
c. six DRVS specific data fields are removed (Observation Number, WIB Name,
Office Name, Case Manager, User Field 1, and User Field 2).
Because DRVS is not being modified to allow for the exporting of participant records,
states should not use DRVS to produce their quarterly WIASRD files. Instead, ETA will
modify EBSS to allow states to submit their individual records directly to the system based
on the current specifications for uploading data into DRVS. EBSS will then conduct edit
checks based on updated specifications for the WIASRD edit checks and valid value
requirements, as shown in Attachments B through E.
Quarterly submission of WIASRD files into EBSS will be unique in several ways. First, the
submission will include data fields previously not accepted by EBSS. Second, the
submission will include data on all participants who have not exited. To accommodate this
participant data, ETA is offering guidance on WIASRD field valid-values for participants
without exit dates. Third, there is new guidance for the technical process of uploading
individual record files into EBSS. Fourth, states will submit to ETA the individual record
files for participants who receive “self and informational services only” (here after referred
to as self-service only participants). Each of these topics will be covered in the following
sub-sections.
A. DRVS Data Fields to be Included in Quarterly WIASRD Submission:
The following six fields must be included in the quarterly submission of WIASRD files.
DRVS Field #1 (Observation Number (OBS)) must be added prior to the first column
of the WIASRD submission prior to Field 101 (Individual Identifier). DRVS Fields #199
– 203 must be added to the end of the WIASRD file following Field 743 (Educational
Functioning Level Year #3). Although these fields were not included in the original
WIASRD specification layout, they will be essential for a successful WIASRD file
submission. These fields are necessary for the production of the annual report tables.
Please see Attachments A, D and E of this TEGL for the record layout and valid value
requirements for the Quarterly WIASRD Submission.
DRVS Number WIASRD Number Data Element Name
1 100 OBS Number
All WIASRD
2-198 101 – 743
Elements
1 These states are: AK, AL, AR, AZ, CA, CT, DE, DC, FL, GA, HI, IA, ID, KS, KY, LA, MD, MI, MN, MO, MS, ND, NJ,
NM, OH, OK, OR, PR, RI, SC, SD, TN, VI, VT, WI, WV, WY. Due to the intricacies in reporting, this list may not be
exhaustive.
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199 744 WIB Name
200 745 Office Name
201 746 Case Manager
202 747 User Field 1
203 748 User Field 2
B. WIASRD Field Valid-Value Requirements for Non-Youth Participants:
Although states maintain records for participants, these records were not required for
the annual submission of the WIASRD to ETA. In accordance with TEGL 24-08, ETA
now requires that grantees submit individual records on participants starting with the
3rd quarter of PY 2009; however, EBSS was not originally designed to accept records
for non-Youth-funded participants without exit dates. States should follow the
following guidance on the valid value requirements on select WIASRD fields in order
to avoid unnecessary “warning” and “reject” error messages for non-youth participants
without exit dates. These required values are also included in Attachment A and D.
Valid WIASRD Values for Participants Who Have Not Exited
WIASRD
WIASRD Field Name Valid Values
Field Number
303 Date of Exit Blank or 0
327 Other Reasons for Exit Blank or 00
349 Received Follow Up Services Blank or 0
601 Employed in 1st Quarter After Exit 3
602 Type of Employment Match 1st Quarter After Exit 6
Quarter
603 Occupational Code Blank or 0
604 Entered Training Related Employment Blank or 0
605 Entered non-Traditional Employment Blank or 0
606 Employed in 2nd Quarter After Exit 3
607 Type of Employment Match 2nd Quarter After Exit 6
Quarter
608 Employed in 3rd Quarter After Exit Quarter 3
609 Type of Employment Match 3rd Quarter after Exit 6
Quarter
610 Employed in 4 Quarter After Exit Quarter
th 3
611 Type of Employment Match 4th Quarter After Exit 6
Quarter
615 Wages 1 Quarter After Exit Quarter
st 999999.99
616 Wages 2nd Quarter After Exit Quarter 999999.99
617 Wages 3rd Quarter After Exit Quarter 999999.99
618 Wages 4th Quarter After Exit Quarter 999999.99
670 School Status at Exit Blank or 0
671 Youth Placement Information Blank or 0
672 Youth Retention Information Blank or 0
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C. Technical Changes in the Submission Process:
To streamline the submission process into EBSS, states should take note of the
following technical requirements that will impact the submission of individual record
files. Refer to Attachment F for historical examples of WIASRD Reporting errors.
1. States with individual record files larger than 1 megabyte should use data
compression software (e.g. “.zip”) to reduce the file’s size before submission.
This will expedite the processing time and attenuate the threat of an EBSS
software crash.
2. When states initially upload their raw individual records into EBSS, the file may
be rejected because the data type is inappropriate or the file is incorrectly
formatted. For example, the file may contain too many fields, or it may be saved
as an Excel file.
3. States are no longer required to upload the file into EBSS for overnight
processing. The EBSS software will be modified to allow immediate processing
of files; however, processing times will vary based on the size of the file and the
number of states that simultaneously submit data.
4. DRVS contains an error ceiling on “reject” and “warning” messages from the
edit check process; when a state’s file yields more than 50,000 warnings or 25,000
rejects, the entire file is rejected and processing stops. EBSS will now implement
the same error ceiling during the file upload process.
D. Self-Service Only Individual Record Data:
States should include the individual record data on self-service only participants2 in the
Quarterly WIASRD submission. ETA will separate self-service only records from the
main file, and apply a limited set of edit checks. In general, states collect fewer data
elements on self-service participants. Separating the state’s WIASRD file will minimize
the overall processing time and the likelihood of unnecessary “warning” and “reject”
error messages. Please note that for individuals who receive more than self-services,
states must report a valid date for the first staff-assisted core service (WIASRD Field
#332). Attachment E of this document shows the required fields and relevant edit
checks on self-service only participants. In addition to the required fields, states
should submit self-service only data containing all relevant data elements included in
the standard WIASRD Record Layout in Attachment A of this document.
5. Due Dates and Relevant Cohorts. WIASRD quarterly submissions for the first, second,
and third quarters of each Program Year are due 45 days following the end of the quarter.
The due date for the fourth quarter of each Program Year is 75 days following the end of
the quarter. This additional time provides states with the opportunity to better align their
fourth quarter WIASRD data with their WIA Annual Report data due no later than
October 1st of each year.
States have an additional 15 days following the due date to address data errors; WIASRD
files are locked from editing after this period. The table below shows the expected due
2 A self-service exiter/participant is identified when: WIASRD 331(Received Core Self Services and Informational
Services) = 1 and WIASRD 332 (Date or First Staff Assisted Core Service) = Blank, and WIASRD 334 (Date of First
Intensive Service) = Blank, and WIASRD 335 (Date Entered Training) = Blank
5
dates for each reporting quarter. Should the due date fall on a Saturday or Sunday, the
quarterly WIASRD file is due the following Monday.
WIASRD Quarterly Submissions Cohorts and Due Dates
Program Year Quarter
Due Date Exiter Participant Cohort
and Quarter End Date
PY 2009 Q3* 3/31/2010 5/17/2010 Exited on after 10/1/2007, or has not exited
and began participation before 4/1/2010
PY 2009 Q4** 6/30/2010 9/15/2010 Exited on after 1/1/2008, or has not exited
and began participation before 7/1/2010
PY 2010 Q1* 9/30/2010 11/15/2010 Exited on after 4/1/2008, or has not exited
and began participation before 10/1/2010
PY 2010 Q2* 12/31/2010 2/15/2011 Exited on after 7/1/2008, or has not exited
and began participation before 1/1/2011
PY 2010 Q3* 3/31/2011 5/16/2011 Exited on after 10/1/2008, or has not exited
and began participation before 4/1/2011
PY 2010 Q4** 6/30/2011 9/15/2011 Exited on after 1/1/2009, or has not exited
and began participation before 7/1/2011
* = Data is due 45 days following the end of the quarter.
** = Data is due 75 days following the end of the quarter.
Similar to the annual submission of individual records, the quarterly WIASRD submission
will be used to compute certain performance measures3. Therefore, the lagged cohorts to
be included in the quarterly submission must correspond to the cohorts in the annual
submission. In practical terms, states will be submitting an annual report on a quarterly
basis. Attachment G of this document shows the relevant periods of participant and exiter
counts to be included in the PY 2009 Q3 Quarterly WIASRD Submission.
6. The WIA Quarterly Report, WIA Annual Report and Data Element Validation.
States are still required to submit WIA Quarterly Reports—ETA Form 9090. The current
version of DRVS can continue to be used to produce the quarterly reports for PY 2009.
States will no longer be required to submit an annual WIASRD file. The PY 2009 Q4
WIASRD file will act as the PY 2009 WIASRD annual file. Furthermore, Data Element
Validation will only be performed on an annual basis using the 4th Quarter WIASRD file.
The WIA Annual Narrative and WIA Annual Report (ETA Form 9091) continue to be due
no later than October 1st following the end of each Program Year. Should the due date fall
on a Saturday or Sunday, the due date for these submissions is the Monday after.
7. Training and Technical Assistance. States and grantees are encouraged to request
technical assistance on the submission of the quarterly WIASRD including validation
3 The WIA Annual Report (9091) submission contains ETA’s performance measures for the incentive and sanction
process. The WIASRD is used to produce additional outcome measures for subsections of the data, such as low income
individuals.
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procedures and the use of the reporting and validation tools by contacting Regional
and/or National Office program staff.
8. Action Requested. States and grantees should: 1) distribute this guidance to the
appropriate staff; 2) complete report and data validation activities within the timeframes
established in this Guidance.
9. Inquiries. Questions regarding performance reporting should be directed to the
appropriate ETA Regional Office, or to the Office of Performance and Technology, at
[email protected].
10. Attachments.
Attachment A: WIASRD Record Layout
Attachment B: Key Terms and Definitions
Attachment C: Global Edit Checks and Default Warnings
Attachment D: WIASRD Edit Checks and Valid Value Requirements
Attachment E: WIASRD Edit Checks and Valid Value Requirements for Self- and
Informational Services Only-Data
Attachment F: Common WIASRD Reporting Errors
Attachment G: Relevant Periods of Exiters and Participants to Be Included in PY
2009 Q3 Quarterly WIASRD Submission
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Attachment 1 (official PDF): https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2010/TEGL17-09a1.pdf
Attachment A: WIASRD Record Layout
There are several small changes to WIASRD Record Layout. The following fields have
been updated to provide additional guidance for States on the required values for non-
youth participants without exit dates. Furthermore, WIASRD Field 309, Incumbent
Worker (Statewide 15% Activities), has been updated to allow states to track Incumbent
Workers who received local formula funds or Rapid Response funds. Please note the
changes in the field description and valid value requirements for WIASRD Field 309.
Updated WIASRD Fields
WIASRD Field
WIASRD Field Name
Number
303 Date of Exit
309 Incumbent Worker
327 Other Reasons for Exit
349 Received Follow Up Services
601 Employed in 1st Quarter After Exit
602 Type of Employment Match 1st Quarter After
Exit Quarter
603 Occupational Code
604 Entered Training Related Employment
605 Entered non-Traditional Employment
606 Employed in 2nd Quarter After Exit
607 Type of Employment Match 2nd Quarter After
Exit Quarter
608 Employed in 3 Quarter After Exit Quarter
rd
609 Type of Employment Match 3rd Quarter after
Exit Quarter
610 Employed in 4 Quarter After Exit Quarter
th
611 Type of Employment Match 4th Quarter After
Exit Quarter
615 Wages 1 Quarter After Exit Quarter
st
616 Wages 2nd Quarter After Exit Quarter
617 Wages 3rd Quarter After Exit Quarter
618 Wages 4th Quarter After Exit Quarter
670 School Status at Exit
671 Youth Placement Information
672 Youth Retention Information
WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA (WIASRD)
Required Items by
DATA Adults Workers / Youth
TYPE/ C I C I 14 19
DATA ELEMENT FIELD T T - -
No. NAME LENGTH DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE 18 21
SECTION I - INDIVIDUAL INFORMATION
100 Observation Number IN 9 Record the Observation Number for each individual. This must be unique for each record. 000000000 R R R R R R
(OBS)
101 Individual Identifier AN 9 Record the unique identification number assigned to the individual. At a minimum, this identifier for a person must be XXXXXXXXX R R R R R R
the same for every period of participation in the WIA Title IB programs, including National Emergency Grants, and in
every local area across the state and where the individual is receiving services or benefits financially assisted by
Labor Exchange (Wagner-Peyser/VETS) and/or Trade Adjustment Assistance (TAA) programs.
102 Date of Birth DT 8 Record the individual's date of birth. YYYYMMDD R R R R R R
103 Gender IN 1 Record 1 if the person indicates that he is male. 1 = Male R R R R R R
Record 2 if the person indicates that she is female. 2 = Female
If the person does not self-identify gender, leave "blank" or Record 0.
104 Individual with a IN 1 Record 1 if the individual indicates that he/she has any "disability," as defined in Section 3(2)(a) of the Americans 1 = Yes R R R R R R
Disability with Disabilities Act of 1990 (42 U.S.C. 12102). Under that definition, a "disability" is a physical or mental impairment 2 = No
that substantially limits one or more of the person's major life activities. (For definitions and examples of "physical or
mental impairment" and "major life activities," see paragraphs (1) and (2) of the definition of the term "disability" in 29
CFR 37.4, the definition section of the WIA non-discrimination regulations.)
Record 2 if the individual indicates that he/she does not have a disability that meets the definition.
If the individual does not wish to disclose his/her disability status, leave "blank" or Record 0.
105 Ethnicity Hispanic/ IN 1 Record 1 if the person indicates that he/she is a person of Cuban, Mexican, Puerto Rican, South or Central 1 = Yes R R R R R R
Latino American, or other Spanish culture in origin, regardless of race. 2 = No
Record 2 if the individual indicates that he/she does not meet any of these conditions.
If the individual does not self-identify his/her ethnicity, leave "blank" or Record 0.
106 American Indian or IN 1 Record 1 if the individual indicates that he/she is a person having origins in any of the original peoples of North 1 = Yes R R R R R R
Alaska Native America and South America (including Central America), and who maintains cultural identification through tribal
affiliation or community recognition.
If the individual does not self-identify his/her race as American Indian or Alaska Native, leave "blank" or Record 0.
107 Asian IN 1 Record 1 if the individual indicates that he/she is a person having origins in any of the original peoples of the Far 1 = Yes R R R R R R
East, Southeast Asia, or the Indian Subcontinent (e.g.,, India, Pakistan, Bangladesh, Sri Lanka, Nepal, Sikkim, and
Bhutan). This area includes, for example, Cambodia, China, Japan, Korea, Malaysia, Pakistan, the Philippine
Islands, Thailand, and Vietnam.
If the individual does not self-identify his/her race as Asian, leave "blank" or Record 0.
108 Black or African IN 1 Record 1 if the individual indicates that he/she is a person having origins in any of the black racial groups of Africa. 1 = Yes R R R R R R
American If the individual does not self-identify his/her race as Black or African American, leave "blank" or Record 0.
OMB Control No: 1205-0420
1
WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA (WIASRD)
Required Items by
DATA Adults Workers / Youth
TYPE/ C I C I 14 19
DATA ELEMENT FIELD T T - -
No. NAME LENGTH DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE 18 21
109 Native Hawaiian or IN 1 Record 1 if the individual indicates that he/she is a person having origins in any of the original peoples of Hawaii, 1 = Yes R R R R R R
other Pacific Islander Guam, Samoa, or other Pacific Islands.
If the individual does not self-identify his/her race as Hawaiian Native or Other Pacific Islander, leave "blank" or
Record 0.
110 White IN 1 Record 1 if the individual indicates that he/she is a person having origins in any of the of the original peoples of 1 = Yes R R R R R R
Europe, the Middle East, or North Africa.
If the individual does not self-identify his/her race as White, leave "blank" or Record 0.
111 Eligible Veteran IN 1 Record 1 if the individual is a person who served in the active U.S. military, naval, or air service for a period of less 1 = Yes, <= 180 days R R R R R
Status than or equal to 180 days, and who was discharged or released from such service under conditions other than 2 = Yes, Eligible Veteran
dishonorable. 3 = Yes, Other Eligible Person
Record 2 if the individual served on active duty for a period of more than 180 days and was discharged or released 4 = No
with other than a dishonorable discharge; or was discharged or released because of a service connected disability;
or as a member of a reserve component under an order to active duty pursuant to section 167 (a), (d), or, (g), 673 (a)
of Title 10, U.S.C., served on active duty during a period of war or in a campaign or expedition for which a campaign
badge is authorized and was discharged or released from such duty with other than a dishonorable discharge.
Record 3 if the individual is a person who is
(a) the spouse of any person who died on active duty or of a service-connected disability,
(b) the spouse of any member of the Armed Forces serving on active duty who at the time of application for
assistance under this part, is listed, pursuant to 38 U.S.C 101 and the regulations issued thereunder, by the Secretary
112 Campaign Veteran IN 1 (i) i i i ti 1 = Yes R R R R R
Record 1 if the veteran served on active duty in the U.S. armed forces during a war or in a campaign or expedition
for which a campaign badge or expeditionary medal has been authorized as identified and listed by the Office of 2 = No
Personnel Management (OPM). A current listing of the campaigns can be found at OPM's website
http://www.opm.gov/veterans/html/vgmedal2.asp.
Record 2 if the individual does not meet the condition described above.
113 Disabled Veteran IN 1 Record 1 if the individual is a veteran who served in the active U.S. military, naval, or air service and who is entitled 1 = Yes R R R R R
to compensation regardless of rating (including those rated at 0%); or who but for the receipt of military retirement 2 = Yes, special disabled
pay would be entitled to compensation, under laws administered by the Department of Veterans Affairs (DVA); or 3 = No
was discharged or released from activity duty because of a service-connected disability.
Record 2 if the veteran is entitled to compensation (or who, but for the receipt of military retirement pay would be
entitled to compensation) under laws administered by the DVA for a disability, (i) rated at 30 percent or more or, (ii)
rated at 10 or 20 percent in the case of a veteran who has been determined by DVA to have a serious employment
handicap.
Record 3 if the individual does not meet any one of the conditions described above.
OMB Control No: 1205-0420
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WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA (WIASRD)
Required Items by
DATA Adults Workers / Youth
TYPE/ C I C I 14 19
DATA ELEMENT FIELD T T - -
No. NAME LENGTH DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE 18 21
114 Recently Separated IN 1 Record 1 if the individual is a veteran who applied for participation under WIA title I within 48 months after discharge 1 = Yes R R R R R
Veteran or release from active U.S. military, naval, or air service. 2 = No
Record 2 if the individual does not meet the condition described above.
115 Employment Status IN 1 Record 1 if the participant is a person who either (a) did any work at all as a paid employee, (b) did any work at all in 1 = Employed R R R R R R
at Participation his or her own business, profession, or farm, (c) worked 15 hours or more as un unpaid worker in an enterprise 2 = Employed, but Received
operated by a member of the family, or (d) is one who was not working, but has a job or business from which he or Notice of Termination of Employment
she was temporarily absent because of illness, bad weather, vacation, labor-management dispute, or personal or Military Separation
reasons, whether or not paid by the employer for time-off, and whether or not seeking another job. 3 = Not Employed
Record 2 if the participant is a person who, although employed, either (a) has received a notice of termination of
employment or the employer has issued a Worker Adjustment and Retraining Notification (WARN) or other notice
that the facility or enterprise will close, or (b) is a transitioning service member.
Record 3 if the individual does not meet any one of the conditions described above.
116 Limited English IN 1 Record 1 if the individual is a person who has limited ability in speaking, reading, writing or understanding the 1 = Yes R R R R
Language Proficiency English language and (a) whose native language is a language other than English, or (b) who lives in a family or 2 = No
community environment where a language other than English is the dominant language.
Record 2 if the individual does not meet the conditions described above.
117 Single Parent IN 1 Record 1 if the individual is single, separated, divorced or a widowed individual who has primary responsibility for 1 = Yes R R R R
one or more dependent children under age 18. 2 = No
Record 2 if the individual does not meet the condition described above.
118 UC Eligible Status at IN 1 Record 1 if the individual is a person who (a) filed a claim and has been determined monetarily eligible for benefit 1 = Claimant Referred by WPRS R R R R
Participation payments under one or more State or Federal Unemployment Compensation (UC) programs and whose benefit year 2 = Claimant Not Referred by WPRS
or compensation, by reason of an extended duration period, has not ended and who has not exhausted his/her 3 = Exhaustee
benefit rights, and (b) was referred to service through the state's Worker Profiling and Reemployment Services 4 = Neither Claimant nor Exhaustee
(WPRS) system.
Record 2 if the individual is a person who meets condition (a) described above, but was not referred to service
through the state's WPRS system.
Record 3 if the individual has exhausted all UC benefit rights for which he/she has been determined monetarily
eligible, including extended supplemental benefit rights.
Record 4 if the individual was neither an UC Claimant nor an Exhaustee.
OMB Control No: 1205-0420
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WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA (WIASRD)
Required Items by
DATA Adults Workers / Youth
TYPE/ C I C I 14 19
DATA ELEMENT FIELD T T - -
No. NAME LENGTH DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE 18 21
119 Low Income IN 1 Record 1 if the individual is a person who 1 = Yes R R R
(A) receives, or is a members of a family which receives, cash payments under a federal, state or local income-based 2 = No
public assistance program, or
(B) received an income, or is a member of a family that received a total family income, for the six-month period prior
to program participation (exclusive of unemployment compensation, child support payments, payments described in
subparagraph A and old-age and survivors insurance benefits received under section 202 of the Social Security Act
(42 U.S.C 402)) that, in relation to family size does not exceed the higher of (i) the poverty line, for an equivalent
period, or (ii) 70 percent of the lower living standard income level, for an equivalent period; or
(C) is a member of a household that receives (or has been determined within the 6-month period prior to program
participation) Food Stamps under the Food Stamp Act of 1977 (7 U.S.C. 2011 et seq.); or
(D) qualifies as a homeless individual, as defined in subsections (a) and (c) of section 103 of the Stewart B.
McKinney Homeless Assistance Act (42 U.S.C. 11302); or
(E) is a foster child on behalf of whom State or local government payments are made; or
120 Temporary IN 1 Record 1 if the individual is a person who is listed on the welfare grant or has received cash assistance or other 1 = Yes R R R R
Assistance to Needy support services from the TANF agency in the last six months prior to participation in the program. 2 = No
Families (TANF)
Record 2 if the individual does not meet the condition described above.
121 Other Public IN 1 Record 1 if the individual is a person who is receiving or has received cash assistance or other support services from 1 = Yes R R R
Assistance Recipient one of the following sources in the last six months prior to participation in the program: General Assistance (GA) 2 = No
(State/local government), Refugee Cash Assistance (RCA), Food Stamp Assistance, and Supplemental Security
Income (SSI-SSA Title XVI). Do not include foster child payments.
Record 2 if the individual does not meet the above criteria.
OMB Control No: 1205-0420
4
WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA (WIASRD)
Required Items by
DATA Adults Workers / Youth
TYPE/ C I C I 14 19
DATA ELEMENT FIELD T T - -
No. NAME LENGTH DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE 18 21
122 Highest School IN 2 Use the appropriate code to record the highest school grade completed by the individual. 00 = No school grades completed R R R R
Grade Completed 01 - 12 = Number of
Record 87 if the individual completes the 12th grade and attained a high school diploma. elementary/secondary school grades
Record 88 if the individual completes the 12th grade and attained a GED or equivalent. completed
Record 89 if the individual with a disability receives a certificate of attendance/completion. 13 - 15 = Number of college, or full-
Record 90 if the individual attained other post-secondary degree or certification. time technical or vocational school
Record 91 if the individual attained an associates diploma or degree (AA/AS) years completed
16 = Bachelor's degree or equivalent
17 = Education beyond the
Bachelor's degree
87 = Attained High School Diploma
88 = Attained GED or Equivalent
89 = Attained Certificate of
Attendance/Completion
90 = Attained Other Post-Secondary
Degree or Certification
91 = Attained Associates Diploma or
Degree
123 Displaced IN 1 Record 1 if the individual is a person who has been providing unpaid services to family members in the home and 1 = Yes R R
Homemaker has been dependent on the income of another family member but is no longer supported by that income and is 2 = No
unemployed or underemployed and is experiencing difficulty in obtaining or upgrading employment.
Record 2 if the individual does not meet the conditions described above.
124 Date of Actual DT 8 Record the date of separation or dislocation from employment. This date is the last day of employment at the YYYYMMDD R R
Qualifying Dislocation dislocation job. If there is no dislocation job (e.g., displaced homemaker), leave "blank."
125 Homeless Individual IN 1 Record 1 if the individual (adult or youth) is a person who lacks a fixed, regular, adequate night time residence. This 1 = Yes R R R
and/or runaway youth definition includes any individual who has a primary night time residence that is a publicly or privately operated 2 = No
shelter for temporary accommodation; an institution providing temporary residence for individuals intended to be
institutionalized; or a public or private place not designated for or ordinarily used as a regular sleeping
accommodation for human beings; or a person under 18 years of age who absents himself or herself from home or
place of legal residence without the permission of his or her family (i.e., runaway youth). This definition does not
include an individual imprisoned or detained under an Act of Congress or State law. An individual who may be
sleeping in a temporary accommodation while away from home should not, as a result of that alone, be recorded as
homeless.
Record 2 if the individual does not meet the conditions described above.
OMB Control No: 1205-0420
5
WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA (WIASRD)
Required Items by
DATA Adults Workers / Youth
TYPE/ C I C I 14 19
DATA ELEMENT FIELD T T - -
No. NAME LENGTH DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE 18 21
126 Offender IN 1 Record 1 if the individual (adult or youth) is a person who either (a) is or has been subject to any stage of the 1 = Yes R R R
criminal justice process for committing a status offense or delinquent act, or (b) requires assistance in overcoming 2 = No
barriers to employment resulting from a record of arrest or conviction for committing delinquent acts, such as crimes
against persons, crimes against property, status offenses, or other crimes.
Record 2 if the individual does not meet any one of the conditions described above.
127 Pregnant or IN 1 Record 1 if the individual is a person who is either under 22 years of age and who is pregnant, or an individual (male 1 = Yes R R
Parenting Youth or female) who is providing custodial care for one or more dependents under age 18. 2 = No
Record 2 if the individual does not meet the described above.
128 Youth Who Needs IN 1 Record 1 if the individual is a person who is between the ages of 14 and 21, and requires additional assistance to 1 = Yes R R
Additional Assistance complete an educational program, or to secure and hold employment as defined by State or local policy. If the State 2 = No
Board defines a policy, the policy must be included in the State Plan.
Record 2 if the individual does not meet the conditions described above.
129 School Status at IN 1 Record 1 if the individual has not received a secondary school diploma or its recognized equivalent and is attending 1 = In-school, H.S. or less R R
Participation any secondary school (including elementary, intermediate, junior high school, whether full or part-time), or is between 2 = In-school, Alternative School
school terms and intends to return to school. 3 = In-school, Post-H.S.
Record 2 if the individual has not received a secondary school diploma or its recognized equivalent and is attending 4 = Not attending school; H.S.
an alternative high school or an alternative course of study approved by the local educational agency whether full or Dropout
part-time. 5 = Not attending school; H.S.
Record 3 if the individual has received a secondary school diploma or its recognized equivalent and is attending a graduate
post-secondary school or program (whether full or part-time), or is between school terms and intends to return to
school.
Record 4 if the individual is no longer attending any school and has not
received a secondary school diploma or its recognized equivalent.
Record 5 if the individual is not attending any school and has either graduated from high school or holds a GED.
130 Basic Literacy Skills IN 1 Record 1 if the participant is a person who computes or solves problems, reads, writes, or speaks English at or 1 = Yes R R
Deficiency below the 8th grade level or is unable to compute or solve problems, read, write, or speak English at a level 2 = No
necessary to function on the job, in the individual's family, or in society. In addition, states and grantees have the
option of establishing their own definition, which must include the above language. In cases where states or
grantees establish such a definition, that definition will be used for basic literacy skills determination.
Record 2 if the individual does not meet the conditions described above.
131 Foster Care Youth IN 1 Record 1 if the individual is a person who is in foster care or has been in the foster care system. 1 = Yes R R
Record 2 if the individual does not meet the condition described above. 2 = No
OMB Control No: 1205-0420
6
WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA (WIASRD)
Required Items by
DATA Adults Workers / Youth
TYPE/ C I C I 14 19
DATA ELEMENT FIELD T T - -
No. NAME LENGTH DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE 18 21
SECTION II - PROGRAM ACTIVITIES AND SERVICES INFORMATION
SECTION II.A - PROGRAM PARTICIPATION DATA
301 ETA-Assigned Local IN 5 Record the 5-digit ETA assigned Local Board/Statewide code where the individual was determined eligible to 00000 R R R R R R
Board/Statewide participate in the program and began receiving services financially assisted by the program.
Code
Additional Notes:
(1) If the individual was served by the local area and also by other non-local funds (e.g. statewide funds or a national
emergency grant), record the code for the Local Board.
(2) If the individual was served by two or more local areas, record the code for the local area in which the individual
resides. This instruction is not intended to determine how the state measures performance for the local areas.
302 Date of Program DT 8 Record the date on which the individual begins receiving his/her first service funded by the program following a YYYYMMDD R R R R R R
Participation determination of eligibility to participate in the program.
303 Date of Exit DT 8 Record the date on which the last service funded by the program or a partner program is received by the participant. YYYYMMDD R R R R R R
Once a participant has not received any services funded by the program or a partner program for 90 consecutive Blank = has not exited
calendar days and has no gap in service and is not scheduled for future services, the date of exit is applied
retroactively to the last day on which the individual received a service funded by the program or a partner program.
Leave "blank" if the participant has not exited
304 Adult (local formula) IN 1 Record 1 if the participant received services financially assisted under WIA section 133(b)(2)(A) 1 = Yes R R
Record 2 if the participant did not receive services under the condition described above. 2 = No
305 Dislocated Worker IN 1 Record 1 if the participant received services financially assisted under WIA section 133(b)(2)(B) 1 = Yes R R
(local formula) Record 2 if the participant did not receive services under the condition described above. 2 = No
306 Date of First WIA DT 8 Record the date on which the individual began receiving his/her first service funded by the WIA Youth program YYYYMMDD R R
Youth Service following a determination of eligibility to participate in the program.
307 Youth (Statewide IN 1 Record 1 if the participant received services financially assisted by Statewide 15% funds only. 1 = Yes, Statewide 15% only R R
15% Activities) Record 2 if the participant received services financially assisted by both Statewide 15% funds and local youth 2 = Yes, Both Statewide 15% and
formula funds. Local Formula
Record 3 if the participant did not receive any services financially assisted by Statewide 15% funds. 3 = No, Did Not Receive Statewide
15% funded services
308 Dislocated Worker IN 1 Record 1 if the participant received services financially assisted under WIA section 134(a) 1 = Yes R R
(Statewide 15% Record 2 if the participant did not receive services under the condition described above, or received services by a 2 = No
Activities) local area with statewide funds passed down from the state to the local area.
309 Incumbent Worker IN 1 Record 1 if the participant received services financially assisted primarily by Statewide 15% funds. 1 = Primarily Statewide 15% funds R R R R R R
Record 2 if the participant received services financially assisted primarily by local formula funds, via waiver. 2 = Primarily Local Formula (waiver)
Record 3 if the participant received services financially assisted primarily by Rapid Response funds, via waiver. funds
Record “blank” if the participant did not receive services. 3 = Primarily Rapid Response
(waiver) funds
Blank = no serviced received
OMB Control No: 1205-0420
7
WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA (WIASRD)
Required Items by
DATA Adults Workers / Youth
TYPE/ C I C I 14 19
DATA ELEMENT FIELD T T - -
No. NAME LENGTH DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE 18 21
310 Adult (Statewide 15% IN 1 Record 1 if the participant received services financially assisted under WIA section 134(a) 1 = Yes R R
Activities) Record 2 if the participant did not receive services under the condition described above, or received services by a 2 = No
local area with statewide funds passed down from the state to the local area.
311 Rapid Response IN 1 Record 1 if the individual participated in rapid response activities authorized at WIA section 134(a)(2)(A)(i) at any 1 = Yes R R
time prior to or subsequent to participation in the program. 2 = No
Record 2 if the participant did not receive services under the condition described above.
312 Rapid Response IN 1 Record 1 if the individual participated in a program financially assisted by WIA section 134(a)(2)(A)(ii). 1 = Yes R R
(Additional Record 2 if the participant did not participate in a program or otherwise receive services under the condition 2 = No
Assistance) described above, or received services by a local area with statewide funds passed down from the state to the local
area.
313a NEG Project ID AN 4 Record the first Project I.D. Number where the individual received services financially assisted under a National XXXX R R
Emergency Grant (NEG). (For example, Utah projects may be numbered UT-02, so the WIASRD entry would be
UT02) - WIA title ID, section 173.
Record 0000 or leave "blank" if the individual did not receive any services funded by a NEG.
313b Second NEG Project AN 4 Record the second Project I.D. Number where the individual received services financially assisted under a NEG. XXXX R R
ID Record 0000 or leave "blank" if the individual did not receive any services funded by a second NEG.
313c Third NEG Project ID AN 4 Record the third Project I.D. Number where the individual received services financially assisted under a NEG. XXXX R R
/ Special Project ID Record the WIRED Project I.D. where the individual received services under a WIRED grant.
Record the Military Spouse Career Advancement Account (CAA) Project I.D. where the individual received services
under a CAA grant.
Record 0000 or leave "blank" if the individual did not receive any services funded by a third NEG, WIRED or CAA
grant. If the individual received services financially assisted by more than three NEGs, record only the first three
Project I.D. Numbers.
314 Adult Education IN 1 Record 1 if the participant received services financially assisted under WIA Title II 1 = Yes O O O O O O
Record 0 or leave "blank" if the individual did not receive any services under the condition described above or it is
not known.
315 Job Corps IN 1 Record 1 if the participant received services financially assisted under WIA Title I-C 1 = Yes O O O O O O
Record 0 or leave "blank" if the individual did not receive any services under the condition described above or it is
not known.
316 National Farmworker IN 1 Record 1 if the participant received services financially assisted under WIA Title I-D, Section 167 1 = Yes O O O O O O
Jobs Program Record 0 or leave "blank" if the individual did not receive any services under the condition described above or it is
not known.
317 Indian and Native IN 1 Record 1 if the participant received services financially assisted under WIA Title I-D, Section 166 1 = Yes O O O O O O
American Programs Record 0 or leave "blank" if the individual did not receive any services under the condition described above or it is
not known.
318 Veterans' Programs IN 1 Record 1 if the participant received services financially assisted by DVOP/LVER funds (WIA section 121(b)(1)(B)(ix)) 1 = Yes, DVOP/LVER O O O O O O
Record 2 if the participant received training services financially assisted under WIA section 168. 2 = Yes, VWIP
Record 0 or leave "blank" if the individual did not receive any services under the condition described above or it is
not known.
319 Trade Adjustment IN 1 Record 1 if the participant received services financially assisted under the Trade Adjustment Act (WIA section 1 = Yes R R R R O O
Assistance (TAA) 121(b)(1)(B)(viii)) 2 = No
Record 2 if the participant did not receive services financially assisted under the Trade Adjustment Act.
OMB Control No: 1205-0420
8
WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA (WIASRD)
Required Items by
DATA Adults Workers / Youth
TYPE/ C I C I 14 19
DATA ELEMENT FIELD T T - -
No. NAME LENGTH DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE 18 21
320 Vocational Education IN 1 Record 1 if the participant received services financially assisted under the Carl D. Perkins Vocational and Applied 1 = Yes O O O O O O
Technology Education Act (20 USC 2471) (WIA section 121(b)(1)(B)(vii))
Record 0 or leave "blank" if the individual did not receive any services under the condition described above or it is
not known.
321 Vocational IN 1 Record 1 if the participant received services financially assisted under parts A and B of title I of the Rehabilitation Act 1 = Yes O O O O O O
Rehabilitation of 1973 (29 USC 720 et seq.), WIA title IV, and section 121(b)(1)(B)(vii))
Record 0 or leave "blank" if the individual did not receive any services under the condition described above or it is
not known.
322 Wagner-Peyser Act IN 1 Record 1 if the participant received services financially assisted under the Wagner-Peyser Act (29 USC 49 et seq.) 1 = Yes R R R R R R
WIA section 121 (b)(1)(B)(ii). 2 = No
Record 2 if the participant did not receive services financially assisted under the Wagner-Peyser Act.
323 YouthBuild (Dept. of IN 1 Record 1 if the participant received services financially assisted under the YouthBuild Program as authorized under 1 = Yes O O O O O O
Housing and Urban the Housing and Community Development Act of 1992.
Development) Record 0 or leave "blank" if the individual did not receive any services under the condition described above or it is
not known.
324 Title V Older Worker IN 1 Record 1 if the participant received services financially assisted under the Older Americans Act of 1998 (WIA section 1 = Yes O O O O O O
Program 121(b)(1)(B)(vi)
Record 0 or leave "blank" if the individual did not receive any services under the condition described above or it is
not known.
325 Employment and IN 1 Record 1 if the participant received employment and training services from the Food Stamps program (WIA section 1 = Yes O O O O O O
Training Services 121(b)(2)(B)(iii).
Related to Food Record 0 or leave "blank" if the individual did not receive any services under the condition described above or it is
Stamps not known.
326 Other WIA or Non- IN 1 Record 1 if the participant received services financially assisted from any other WIA or non-WIA program not listed 1 = received services financially R R R R R R
WIA Programs above that provided the individuals with services. assisted from any other WIA or non-
Record 2 if the participant received services financially assisted in full or in part by funds from the American WIA program not listed above
Recovery and Reinvestment Act of 2009. 2 = received services financially
Record 3 if the participant received services financially assisted from any other WIA or non-WIA program not listed assisted in full or in part by the ARRA
above AND received services financially assisted in full or part by funds from the American Recovery and 3 = received services financially
Reinvestment Act of 2009. assisted from any other WIA or non-
Record 0 or leave "blank" if the individual did not receive any services under the condition described above or it is WIA program not listed above AND
not known. received services financially assisted
in full or part by the ARRA
OMB Control No: 1205-0420
9
WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA (WIASRD)
Required Items by
DATA Adults Workers / Youth
TYPE/ C I C I 14 19
DATA ELEMENT FIELD T T - -
No. NAME LENGTH DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE 18 21
327 Other Reasons for IN 2 Record 01 if the participant is residing in an institution or facility providing 24-hour support such as a prison or 01 = Institutionalized R R R R R R
Exit (at time of exit or hospital and is expected to remain in that institution for at least 90 days. 02 = Health/Medical
during 3-quarter Record 02 if the participant is receiving medical treatment that precludes entry into unsubsidized employment or 03 = Deceased
measurement period continued participation in the program. Does not include temporary conditions expected to last for less than 90 days. 04 = Family Care
following the quarter Record 03 if the participant was found to be deceased or no longer living. 05 = Reservists Called to Active Duty
of exit) Record 04 if the participant is providing care for a family member with a health/medical condition that precludes entry 06 = Relocated to Mandated
into unsubsidized employment or continued participation in the program. Does not include temporary conditions Residential Program
expected to last for less than 90 days. 85-95 = Other ETA exclusions
Record 05 if the participant is a member of the National Guard or other reserve military unit and is called to active 96 = TAA demonstration
duty for at least 90 days. 97 = Hurricane exclusion
Record 06 if the youth participant is in the foster care system or any other mandated residential program and has 98 = Retirement
moved from the area as part of such a program or system (exclusion for youth participants only). 99 = Invalid SSN.
Record 98 if the participant retired from employment. 00 = Participant has not exited or
Record 99 if the participant either disclosed an invalid social security number (SSN) or chose not to disclose a SSN. exited for reason other than one of
Record 00 if the participant exited for a reason other than one of the conditions described above. the conditions listed above.
Leave “blank” if this field does not apply (e.g. they have not exited) Blank = does not apply
Additional Note: Exit Reason "98 = Retirement" has been added
for program management purposes only and individuals who exit
the program based on this reason will not be excluded from calculation
of the performance measures. Rather, these individuals will be included
in the performance measure calculations.
OMB Control No: 1205-0420
10
WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA (WIASRD)
Required Items by
DATA Adults Workers / Youth
TYPE/ C I C I 14 19
DATA ELEMENT FIELD T T - -
No. NAME LENGTH DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE 18 21
SECTION II.B - SERVICES AND OTHER RELATED ASSISTANCE DATA
328 Received Supportive IN 1 Record 1 if the individual received supportive services (WIA section 134(e)(2)) which include, but are not limited to, 1 = Yes R R R R R R
Services (except assistance with transportation, child care, dependent care, and housing that are necessary to enable the individual to 2 = No
needs-related participate in activities authorized under WIA title IB. For youth, support services (WIA section 101(46)) for youth
payments) include (a) linkages to community services; (b) assistance with transportation; (c) assistance with child care and
dependent care; (d) assistance with housing; (e) referrals to medical services; and (f) assistance with uniforms or
other appropriate work attire and work-related tools, including such items as eye glasses and protective eye gear.
Record 2 if the individual did not receive any supportive services.
329 Needs-Related IN 1 Record 1 if the individual received needs related payments WIA title IB funded for the purpose of enabling the 1 = Yes R R R R
payments individual to participate in approved training funded under WIA Title IB. 2 = No
(Adults/Dislocated Record 2 if the individual did not receive any needs-related payments or stipends.
Workers in training
services) or stipends
(Youth in training)
330 Received Disaster IN 1 Record 1 if the individual received disaster relief assistance as part of a National Emergency Grant (NEG), which 1 = Yes RNEG RNEG
Relief Assistance includes, but is not limited to, providing food, clothing, shelter and related humanitarian services; performing 2 = No
demolition, cleaning, repair, renovation and reconstruction of damaged and destroyed public structures, facilities and
lands located within the designated disaster area, as defined in the grant award document.
Record 2 if the individual did not receive any disaster relief assistance as part of a NEG.
331 Received Core Self- IN 1 Record 1 if the individual received core self-service and informational activities. Self-service and informational 1 = Yes R R R R
Services and activities are those core services accessible to the general public electronically or through a physical location that are 2 = No
Informational designed to inform and educate individuals about the labor market and their employment strengths, weaknesses, and
Activities the range of services appropriate to their situation, and that do not require significant staff involvement with the
individual.
Record 2 if the individual did not receive any core self-service and informational activities as described above.
Record 0 or leave "blank" if not known.
332 Date of First Staff DT 8 Record the date on which the individual received his/her first staff assisted core service YYYYMMDD R R
Assisted Core (excluding self-service and informational activities).
Service Otherwise, leave "blank" if the individual did not receive staff assisted core services.
333 Received Workforce IN1 Record 1 if the individual received workforce information services which includes, but is not limited to, providing 1 = Yes R R R R R R
Information Services information on state and local labor market conditions; industries, occupations and characteristics of the workforce; 2 = No
area business identified skills needs; employer wage and benefit trends; short- and long-term industry and
occupational projections; worker supply and demand; and job vacancies survey results. Workforce information also
includes local employment dynamics information such as workforce availability; business turnover rates; job creation;
job destruction; new hire rates, worker residency, commuting pattern information; and the identification of high growth
and high demand industries.
Record 2 if the individual did not receive any workforce information services as described above.
Record 0 or leave "blank" if not known.
OMB Control No: 1205-0420
11
WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA (WIASRD)
Required Items by
DATA Adults Workers / Youth
TYPE/ C I C I 14 19
DATA ELEMENT FIELD T T - -
No. NAME LENGTH DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE 18 21
334 Date of First DT 8 Record the date on which the individual received his/her first intensive service. YYYYMMDD R R
Intensive Service Otherwise, leave "blank" if the individual did not receive intensive services.
335 Date Entered DT 8 Record the date on which the individual's training actually began. If multiple training services were received, record YYYYMMDD R R R
Training the earliest date on which the individual entered training.
Otherwise, leave "blank" if the individual did not receive training services.
336 Date Completed, or DT 8 Record the date when the participant completed training or withdrew permanently from training. If multiple training YYYYMMDD R R R
Withdrew from, services were received, record the most recent date on which the individual completed training.
Training Otherwise, leave "blank" if the individual did not receive training services.
337 Established IN 1 Record 1 if any of the individual's services were purchased utilizing an Individual Training Account established for 1 = Yes R R
Individual Training adults or dislocated workers and funded by WIA title I. 2 = No
Account (ITA) Record 2 if the individual does not meet the condition described above.
338 Pell Grant Recipient IN 1 Record 1 if the individual is or has been notified s/he will be receiving a Pell Grant at any time during participation in 1 = Yes R R R R
the program. This information may be updated at any time during participation in the program. 2 = No
Record 2 if the individual does not meet the condition described above.
339 Received Pre- IN 1 Record 1 if the individual received short-term prevocational services, including development of learning skills, 1 = Yes R R
Vocational Activities communication skills, interviewing skills, punctuality, personal maintenance skills, and professional conduct, to 2 = No
prepare individuals for unsubsidized employment or training (i.e., intensive services for adults and dislocated
workers).
Record 2 if the individual did not receive any of the services described above.
340 Type of Training IN 1 Use the appropriate code to indicate the type of approved training being provided to the individual. 1 = On-the-Job Training R R R
Service #1 2 = Skill Upgrading & Retraining
Record 0 or leave "blank" if the individual did not receive training services. 3 = Entrepreneurial Training
4 = ABE or ESL in Combination with
Training
5 = Customized Training
6 = Other Occupational Skills
Training
341 Type of Training IN 1 If the individual has received a second type of training, record the appropriate code to indicate the type of approved 1 = On-the-Job Training O O O
Service #2 training being provided to the individual. 2 = Skill Upgrading & Retraining
3 = Entrepreneurial Training
Record 0 or leave blank if the individual did not receive a second training service. 4 = ABE or ESL in Combination with
Training
Additional Note: If the individual receives more than two training services, record the two most recent training 5 = Customized Training
services received by the individual. For example, if the individual received Adult Basic Education in combination with 6 = Other Occupational Skills
Customized Training, then states should code WIASRD Element #340 as 4 = ABE or ESL in Combination with Training
Training and code WIASRD Element #341 as 5 = Customized Training.
OMB Control No: 1205-0420
12
WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA (WIASRD)
Required Items by
DATA Adults Workers / Youth
TYPE/ C I C I 14 19
DATA ELEMENT FIELD T T - -
No. NAME LENGTH DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE 18 21
342 Occupational Skills IN 8 Enter the 8 digit O*Net 4.0 (or later versions) code that best describes the training occupation for which the 00000000 R R R
Training Code participant received training services.
Record 00000000 or leave "blank" if occupational code is not available or not known.
Additional Notes: If all 8 digits of the occupational skills code are not collected, record as many digits as are
available. If the individual recieves multiple training services, use the occupational skills training code for the most
recent training.
SECTION II.C - ADDITIONAL YOUTH SERVICES DATA
343 Enrolled in Education IN 1 Record 1 if the individual is enrolled in secondary school, post-secondary school, adult education programs, or any 1 = Yes R R
other organized program of study. States may use this coding value if the youth was either already enrolled in 2 = No
education at the time of participation in the program or became enrolled in education at any point while participating
in the program.
Record 2 if the individual was not enrolled in education.
344 Received IN 1 Record 1 if the participant received educational achievement services. Educational achievement services include, 1 = Yes R R
Educational but are not limited to, tutoring, study skills training, and instruction leading to secondary school completion, including 2 = No
Achievement dropout prevention strategies; and alternative secondary school offerings.
Services Record 2 if the individual did not receive any of the services described above.
345 Received IN 1 Record 1 if the participant received employment services. Employment services include paid and unpaid work 1 = Yes R R
Employment experiences, including internships, and job shadowing; and occupational skills training. 2 = No
Services Record 2 if the individual did not receive any of the services described above.
346 Received Summer IN 1 Record 1 if the participant received summer employment opportunities directly linked to academic and occupational 1 = Yes R R
Employment learning. 2 = No
Opportunities Record 2 if the individual did not receive any of the services described above.
347 Received Additional IN 1 Record 1 if the participant received supports for youth services that include, but are not limited to, the following: (a) 1 = Yes R R
Support for Youth adult mentoring for a duration of at least twelve (12) months, that may occur both during and after program 2 = No
Services participation or (b) comprehensive guidance and counseling, including drug and alcohol abuse counseling, as well as
referrals to counseling, as appropriate to the needs of the individual youth.
Record 2 if the individual did not receive any of the services described above.
348 Received Leadership IN 1 Record 1 if the participant received services that include, but are not limited to, opportunities that encourage 1 = Yes R R
Development responsibility, employability, and other positive social behaviors such as (a) exposure to post-secondary educational 2 = No
Opportunities opportunities; (b) community and service learning projects; (c) peer-centered activities, including peer mentoring and
tutoring; (d) organizational and team work training, including team leadership training; (e) training in decision making,
including determining priorities; and (f) citizenship training, including life skills training such as parenting, work
behavior training, and budgeting of resources.
Record 2 if the individual did not receive any of the services described above.
OMB Control No: 1205-0420
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WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA (WIASRD)
Required Items by
DATA Adults Workers / Youth
TYPE/ C I C I 14 19
DATA ELEMENT FIELD T T - -
No. NAME LENGTH DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE 18 21
349 Received Follow-up IN 1 Record 1 if the participant received 12 months of follow-up services. Follow-up services for youth include (a) regular 1 = Yes R R
Services contact with a youth participant's employer, including assistance in addressing work-related problems that arise; (b) 2 = No
assistance in securing better paying jobs, career development and further education; (c) work-related peer support
groups; (d) adult mentoring; and (e) tracking the progress of youth in employment after training.
Record 2 if the individual did not receive 12 months of follow-up services.
Record 0 or leave "blank" if the youth has not exited or has exited and is continuing to receive follow-up services, but
has not yet received 12 months of follow-up services.
Additional Note: If a youth reenrolls in WIA within 12 months of exit, Record 1 if
follow-up services were provided throughout the period from exit to re-enrollment.
SECTION III - PROGRAM OUTCOMES INFORMATION
SECTION III.A - EMPLOYMENT AND JOB RETENTION DATA
601 Employed in 1st IN 1 Record 1 if the participant was employed in the first quarter after the quarter of exit. 1 = Yes R R R R R R
Quarter After Exit Record 2 if the participant was not employed in the first quarter after the quarter of exit. 2 = No
Quarter Record 3 if information on the participant's employment status in the first quarter after the quarter of exit is not yet 3 = Information not yet available, or
available, or they have not exited not exited
602 Type of Employment IN 1 Use the appropriate code to identify the method used in determining the individual's employment status in the first 1 = UI Wage Records (In-State & R R R R R R
Match 1st Quarter quarter following the quarter of exit. Wage records will be the primary data source for tracking employment in the WRIS)
After Exit Quarter first quarter after the exit quarter. If individuals are not found in the wage records, grantees may then use 2 = Federal Employment Records
supplemental data sources. If the individual is found in more than once source of employment using wage records, (OPM, USPS)
record the data source for which the individual's earnings are greatest. 3 = Military Employment Records
Record 0 or leave "blank" if the individual was not employed in the first quarter after the quarter of exit, or they have (DOD)
not exited 4 = Other Administrative Wage
Records
Additional Note: If the participant is found employed in a wage record source (e.g., State/local government 5 = Supplemental through case
employment records) that cannot be translated into quarterly earnings amounts, states should treat these management, participant survey,
employment matches as supplemental data and use coding value 5 = Supplemental through case management, and/or verification with the employer
participant survey, and/or verification with the employer. 6 = Information not yet available, or
not exited
Blank or 0 = not employed
603 Occupational Code (if IN 8 Record the 8-digit occupational code that best describes the individual's employment using the O*Net Version 4.0 (or 00000000 R R R R R
available) later versions) classification system. This information can be based on any job held after exit from the program. Blank or 00000000 = unavailable, not
known, or not exited (No hyphens or
Record 00000000 or leave "blank" if occupational code is not available or not known. periods)
Additional Notes: This information can be based on any job held after exit and only applies to adults, dislocated
workers and older youth who entered employment in the quarter after the exit quarter. If all 8 digits of the
occupational skills code are not collected, record as many digits as are available. If the individual had multiple jobs,
use the occupational code for the most recent job held.
OMB Control No: 1205-0420
14
WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA (WIASRD)
Required Items by
DATA Adults Workers / Youth
TYPE/ C I C I 14 19
DATA ELEMENT FIELD T T - -
No. NAME LENGTH DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE 18 21
604 Entered Training- IN 1 Record 1 if the employment in which the individual entered uses a substantial portion of the skills taught in the 1 = Yes R R R
Related Employment training received by the individual. This information can be based on any job held after exit and only applies to 2 = No
adults, dislocated workers and older youth who entered employment in the quarter after the exit quarter. Blank or 0 = not applicable Younger
Record 2 if the employment in which the individual entered does not use a substantial portion of the skills taught in Youth, Adult or Dislocated
the training received by the individual. Worker/NEG core services only, or
Record 0 or leave "blank" if not known, or they have not exited not exited
605 Entered non- IN 1 Record 1 if the participant's employment is in an occupation or field of work for which individuals of the participant's 1 = Yes R R R R R
Traditional gender comprise less than 25% of the individuals employed in such occupation or field of work. Non-traditional 2 = No
Employment employment can be based on either local or national data, and both males and females can be in non-traditional Blank or 0 = not applicable Younger
employment. This information can be based on any job held after exit and only applies to adults, dislocated workers Youth only, or not exited
and older youth who entered employment in the quarter after the exit quarter.
Record 2 if the individual does not meet the condition described above.
Record 0 or leave "blank" if not known, or they have not exited
606 Employed in 2nd IN 1 Record 1 if the participant was employed in the second quarter after the quarter of exit. 1 = Yes R R R R R
Quarter After Exit Record 2 if the individual was not employed in the second quarter after the quarter of exit. 2 = No
Quarter Record 3 if the individual has exited but employment information is not yet available, or they have not exited 3 = Information not yet available, or
not exited
Blank or 0 = not applicable (Younger
Youth only)
607 Type of Employment IN 1 Use the appropriate code to identify the method used in determining the individual's employment status in the second 1 = UI Wage Records (In-State & R R R R R
Match 2nd Quarter quarter following the quarter of exit. Wage records will be the primary data source for tracking employment in the WRIS)
After Exit Quarter second quarter after the exit quarter. If individuals are not found in the wage records, grantees may then use 2 = Federal Employment Records
supplemental data sources. If the individual is found in more than once source of employment using wage records, (OPM, USPS)
record the data source for which the individual's earnings are greatest. 3 = Military Employment Records
Record 0 or leave "blank" if the individual was not employed in the second quarter after the quarter of exit. (DOD)
4 = Other Administrative Wage
Additional Note: If the participant is found employed in a wage record source (e.g., State/local government Records
employment records) that cannot be translated into quarterly earnings amounts, states should treat these 5 = Supplemental through case
employment matches as supplemental data and use coding value 5 = Supplemental through case management, management, participant survey,
participant survey, and/or verification with the employer. and/or verification with the employer
6 = Information not yet available, or
not exited
Blank or 0 = not employed
608 Employed in 3rd IN 1 Record 1 if the participant was employed in the third quarter after exit; 1 = Yes R R R R R R
Quarter After Exit Record 2 if the individual was not employed in the third quarter after exit. 2 = No
Quarter Record 3 if the individual has exited but employment information is not yet available, or they have not exited 3 = Information not yet available, or
not exited
OMB Control No: 1205-0420
15
WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA (WIASRD)
Required Items by
DATA Adults Workers / Youth
TYPE/ C I C I 14 19
DATA ELEMENT FIELD T T - -
No. NAME LENGTH DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE 18 21
609 Type of Employment IN 1 Use the appropriate code to identify the method used in determining the individual's employment status in the third 1 = UI Wage Records (In-State & R R R R R R
Match 3rd Quarter quarter following the quarter of exit. Wage records will be the primary data source for tracking employment in the WRIS)
After Exit Quarter third quarter after the exit quarter. If individuals are not found in the wage records, grantees may then use 2 = Federal Employment Records
supplemental data sources. If the individual is found in more than once source of employment using wage records, (OPM, USPS)
record the data source for which the individual's earnings are greatest. 3 = Military Employment Records
Record 0 or leave "blank" if the individual was not employed in the third quarter after the quarter of exit. (DOD)
4 = Other Administrative Wage
Additional Note: If the participant is found employed in a wage record source (e.g., State/local government Records
employment records) that cannot be translated into quarterly earnings amounts, states should treat these 5 = Supplemental through case
employment matches as supplemental data and use coding value 5 = Supplemental through case management, management, participant survey,
participant survey, and/or verification with the employer. and/or verification with the employer
6 = Information not yet available, or
not exited
Blank or 0 = not employed
610 Employed in 4th IN 1 Record 1 if the participant was employed in the fourth quarter after exit; 1 = Yes R R R R R
Quarter After Exit Record 2 if the individual was not employed in the fourth quarter after exit. 2 = No
Quarter Record 3 if the individual has exited but employment information is not yet available, or they have not exited 3 = Information not yet available, or
not exited
Blank or 0 = not applicable (Younger
Youth only)
611 Type of Employment IN 1 Use the appropriate code to identify the method used in determining the individual's employment status in the fourth 1 = UI Wage Records (In-State & R R R R R
Match 4th Quarter quarter following the quarter of exit. Wage records will be the primary data source for tracking employment in the WRIS)
After Exit Quarter first quarter after the exit quarter. If individuals are not found in the wage records, grantees may then use 2 = Federal Employment Records
supplemental data sources. If the individual is found in more than once source of employment using wage records, (OPM, USPS)
record the data source for which the individual's earnings are greatest. 3 = Military Employment Records
Record 0 or leave "blank" if the individual was not employed in the fourth quarter after the quarter of exit. (DOD)
4 = Other Administrative Wage
Additional Note: If the participant is found employed in a wage record source (e.g., State/local government Records
employment records) that cannot be translated into quarterly earnings amounts, states should treat these 5 = Supplemental through case
employment matches as supplemental data and use coding value 5 = Supplemental through case management, management, participant survey,
participant survey, and/or verification with the employer. and/or verification with the employer
6 = Information not yet available, or
not exited
Blank or 0 = not employed
SECTION II.B - WAGE RECORD DATA
612 Wages 3rd Quarter DE 8.2 Record total earnings from wage records for the third quarter prior to the quarter of participation. 000000.00 R R R R R
Prior to Participation Please enter 999999.99 if data are not yet available for this item, or data are too far in the past to obtain from the UI Blank = not applicable
Quarter wage records. Otherwise, leave "blank" if this data element does not apply.
613 Wages 2nd Quarter DE 8.2 Record total earnings from wage records for the second quarter prior to the quarter of participation. 000000.00 R R R R R
Prior to Participation Please enter 999999.99 if data are not yet available for this item, or data are too far in the past to obtain from the UI Blank = not applicable
Quarter wage records. Otherwise, leave "blank" if this data element does not apply.
614 Wages 1st Quarter DE 8.2 Record total earnings from wage records for the first quarter prior to the quarter of participation. 000000.00 R R R R
Prior to Participation Please enter 999999.99 if data are not yet available for this item, or data are too far in the past to obtain from the UI Blank = not applicable
Quarter wage records. Otherwise, leave "blank" if this data element does not apply.
OMB Control No: 1205-0420
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WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA (WIASRD)
Required Items by
DATA Adults Workers / Youth
TYPE/ C I C I 14 19
DATA ELEMENT FIELD T T - -
No. NAME LENGTH DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE 18 21
615 Wages 1st Quarter DE 8.2 Record total earnings from wage records for the first quarter after the quarter of exit. 000000.00 R R R R R R
After Exit Quarter Please enter 999999.99 if data are not yet available for this item, or they have not exited. Otherwise, leave "blank" if Blank = not applicable
this data element does not apply.
616 Wages 2nd Quarter DE 8.2 Record total earnings from wage records for the second quarter after the quarter of exit. 000000.00 R R R R R
After Exit Quarter Please enter 999999.99 if data are not yet available for this item, or they have not exited. Otherwise, leave "blank" if Blank = not applicable
this data element does not apply.
617 Wages 3rd Quarter DE 8.2 Record total earnings from wage records for the third quarter after the quarter of exit. 000000.00 R R R R R R
After Exit Quarter Please enter 999999.99 if data are not yet available for this item, or they have not exited. Otherwise, leave "blank" if Blank = not applicable
this data element does not apply.
618 Wages 4th Quarter DE 8.2 Record total earnings from wage records for the fourth quarter after the quarter of exit. 000000.00 R R R R R
After Exit Quarter Please enter 999999.99 if data are not yet available for this item, or they have not exited. Otherwise, leave "blank" if Blank = not applicable
this data element does not apply.
SECTION III.C - EDUCATION, CREDENTIAL, AND SKILL ATTAINMENT DATA
619 Type of Recognized IN 1 Use the appropriate code to record the type of recognized educational or occupational 1 = High School Diploma/GED R R R
Credential certificate/credential/diploma/degree attained by the individual who received training services. 2 = AA or AS Diploma/Degree
Record 0 if the individual received training services, but did not attain a recognized credential. 3 = BA or BS Diploma/Degree
4 = Occupational Skills Licensure
Credentials must be attained either during participation or by the end of the third quarter after the quarter of exit from 5 = Occupational Skills
services (other than follow-up services). Certificate/Credential
6 = Other Recognized Educational or
Occupational Skills
Certificate/Credential
620 Goal #1 Type IN 1 Use the appropriate code to record the type of skill attainment goal. Setting one basic skills goal is required if the 1 = Basic Skills R
youth is basic literacy skills deficient. 2 = Occupational Skills
3 = Work Readiness Skills
621 Date Goal #1 Was DT 8 Record the date on which the goal was set for the youth, except that the date of the first goal set must be recorded YYYYMMDD R
Set as the registration date.
622 Attainment of Goal IN 1 Record 1 if the goal was attained. Attainment of a goal is to be based on an individual's assessment using widely 1 = Attained R
#1 accepted and recognized measurement/assessment techniques. 2 = Set, but not attained
Record 2 if the goal was set, but not attained. A goal is not attained when the anniversary date has passed without 3 = Set, but attainment is pending
attainment of the goal. The anniversary date of a goal is the date one year after the date the goal was set.
Record 3 if the goal was set, but attainment is pending. This code should not be used after exit. When the youth
exits, this field should be marked with a "1" or "2" for all goals that have been set.
623 Date Attained Goal DT 8 Record date on which the goal was attained. This date should normally be on or before the one-year anniversary of YYYYMMDD R
#1 the date the goal was set. However, it may be later if the participant had a planned gap in service where he/she was
placed in hold status during which services were not received, but the participant planned to return to the program.
OMB Control No: 1205-0420
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WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA (WIASRD)
Required Items by
DATA Adults Workers / Youth
TYPE/ C I C I 14 19
DATA ELEMENT FIELD T T - -
No. NAME LENGTH DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE 18 21
624 Goal #2 Type IN 1 See Item 625 1 = Basic Skills R
2 = Occupational Skills
3 = Work Readiness Skills
625 Date Goal #2 Was DT 8 Leave blank if goal #2 is not set. See Item 626 for other specifications. YYYYMMDD R
Set
626 Attainment of Goal IN 1 Leave blank if goal #2 is not set. See Item 627 for other specifications. 1 = Attained R
#2 2 = Set, but not attained before 1
year anniversary date
3 = Set, but attainment is pending
627 Date Attained Goal DT 8 Leave blank if goal #2 is not set. See Item 628 for other specifications. YYYYMMDD R
#2
628 Goal #3 Type IN 1 Leave blank if goal #3 is not set. See Item 625 for other specifications. 1 = Basic Skills R
2 = Occupational Skills
3 = Work Readiness Skills
629 Date Goal #3 Was DT 8 Leave blank if goal #3 is not set. See Item 626 for other specifications. YYYYMMDD R
Set
630 Attainment of Goal IN 1 Leave blank if goal #3 is not set. See Item 627 for other specifications. 1 = Attained R
#3 2 = Set, but not attained before 1
year anniversary date
3 = Set, but attainment is pending
631 Date Attained Goal DT 8 Leave blank if goal #3 is not set. See Item 628 for other specifications. YYYYMMDD R
#3
632 to Information on Space will be provided in the record layout so that information on additional goals can be reported as needed to fully R
667 Additional Youth reflect goals set and attained by each youth. All goals set in the program year and the preceding program year
Goals should be reported. States should report all goals set during the youth's period of participation.
668 Attained Degree or IN 1 Record 1 if the individual attained a secondary school (high school) diploma recognized by the State. 1 = Individual attained a secondary R R
Certificate Record 2 if the individual attained a GED or high school equivalency diploma recognized by the State. school (high school) diploma.
Record 3 if the individual attained a certificate in recognition of an individual's attainment of technical or occupational 2 = Individual attained a GED or high
skills or other post-secondary degree/diploma.. school equivalency diploma.
Record 4 if the individual did not attain a diploma, GED, or certificate. 3 = Individual attained a certificate or
other post-secondary degree/diploma.
SPECIAL NOTE: Fields #668 and #669 will be used to calculate both the current WIA Younger Youth Diploma Rate 4 = Individual did not attain a
and the common measure Attainment of a Degree or Certificate for all youth (14-21). To achieve positive outcomes diploma, GED, or certificate
on both measures, the state should make sure that coding values 1 or 2 are reported when the youth receives a
diploma or equivalent either during participation in the program or by the end of the first quarter after the quarter of
exit. If the youth receives another degree or certificate beyond the first quarter after the quarter of exit, the state
should not update the record.
OMB Control No: 1205-0420
18
WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA (WIASRD)
Required Items by
DATA Adults Workers / Youth
TYPE/ C I C I 14 19
DATA ELEMENT FIELD T T - -
No. NAME LENGTH DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE 18 21
669 Date Attained Degree DT 8 Record the date on which the individual attained a diploma, GED, or certificate. YYYYMMDD R R
or Certificate Leave "blank" if the individual did not attain a diploma, GED, or certificate.
Additional Note: For recording multiple degrees or certificates, please see the special note under WIASRD Element
#668.
670 School Status at Exit IN 1 Record 1 if the individual has not received a secondary school diploma or its recognized equivalent and is attending 1 = In-school, H.S. or less R R
any secondary school (including elementary, intermediate, junior high school, whether full or part-time), or is between 2 = In-school, Alternative School
school terms and intends to return to school. 3 = In-school, Post-H.S.
Record 2 if the individual has not received a secondary school diploma or its recognized equivalent and is attending 4 = Not attending school or H.S.
an alternative high school or an alternative course of study approved by the local educational agency whether full or Dropout
part-time. 5 = Not attending school; H.S.
Record 3 if the individual has received a secondary school diploma or its recognized equivalent and is attending a graduate
post-secondary school or program (whether full or part-time), or is between school terms and intends to return to Blank or 0 = not known, or not exited
school.
Record 4 if the individual is no longer attending any school and has not received a secondary school diploma or its
recognized equivalent.
Record 5 if the individual is not attending any school and has either graduated from high school or holds a GED.
Record 0 or leave "blank" if the individual has not exited.
671 Youth Placement IN 1 Use the appropriate code to record the primary activity the youth entered in the first quarter following the exit quarter 1 = Entered post-secondary R R
Information (youth may qualify for more than one activity). For example, if the youth enters advanced training and has entered a education
qualified apprenticeship, please record 4. 2 = Entered advanced training
Record 0 if the youth did not enter any one of the activities listing in the coding value, or they have not exited 3 = Entered military service
4 = Entered a qualified
apprenticeship
0 = did not enter any activities
Blank = not applicable (Adult,
Dislocated Worker, or NEG funding
streams only) or Information not yet
available: individual has not exited
672 Youth Retention IN 1 Use the appropriate code to record the primary activity the youth entered in the third quarter following the exit quarter 1 = In post-secondary education R R
Information (youth may qualify for more than one activity). For example, if the youth enters advanced training and has entered a 2 = In advanced training
qualified apprenticeship, please record 4. 3 = In military service
Record 0 if the youth did not enter any one of the activities listing in the coding value, or they have not exited 4 = In a qualified apprenticeship
0 = did not enter any activities
Blank = not applicable (Adult,
Dislocated Worker, or NEG funding
streams only) or information not yet
available: individual has not exited
SECTION III.D - ADDITIONAL YOUTH LITERACY AND NUMERACY ASSESSMENT DATA
701 Category of IN 1 Record 1 if the participant was assessed using approved tests for Adult Basic Education (ABE) 1 = ABE R R
Assessment Record 2 if the participant was assessed using approved tests for English-As-A-Second Language (ESL) 2 = ESL
Record 3 if the participant was assessed using approved tests for Adult Basic Education (ABE) for at least one 3 = Both ABE and ESL
functional area and English-As-A-Second Language (ESL) for a different funtional area.
Record 0 or leave "blank" if the individual was not assessed in literacy or numeracy.
OMB Control No: 1205-0420
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WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA (WIASRD)
Required Items by
DATA Adults Workers / Youth
TYPE/ C I C I 14 19
DATA ELEMENT FIELD T T - -
No. NAME LENGTH DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE 18 21
702 Type of Assessment IN 1 Use the appropriate code to record the type of assessment test that was administered to the youth participant. 1 = TABE 9-10 R R
Test Record 0 or leave "blank" if the individual was not assessed in literacy or numeracy. 2 = CASAS (Life Skills)
3 = ABLE
4 = WorkKeys
5 = SPL
6 = BEST
7 = BEST Plus
8 = TABE Class E
9 = Wonderlic
10 = Other Approved Assessment
Tool
703 Functional Area IN 1 Use the appropriate code for the functional area of the assessment test that was administered to the youth 1 = Reading R R
participant. 2 = Writing
Record 0 or leave "blank" if the individual was not assessed in literacy or numeracy. 3 = Language
4 = Mathematics
5 = Speaking
6 = Oral
7 = Listening
8 = Other Functional Area
704 Date Administered DT 8 Record the date on which the pre-assessment test was administered to the youth participant. YYYYMMDD R R
Pre-Test Leave "blank" if the individual was not assessed in literacy or numeracy.
705 Pre-Test Score IN 3 Record the raw scale score achieved by the youth participant on the pre-assessment test. 000 R R
Record 000 or leave "blank" if the individual was not assessed in literacy or numeracy.
706 Educational IN 1 Record the educational functioning level that is associated with the youth participant's raw scale score. 1 = Beginning ESL Literacy R R
Functioning Level Record 0 or leave "blank" if the individual was not assessed in literacy or numeracy. 2 = Low Beginning ESL
Literacy
3 = Beginning ABE
Literacy/High Beginning ESL
Literacy
4 = Beginning Basic
Education/Low Intermediate
ESL
5 = Low Intermediate Basic
Education/High Intermediate
ESL
6 = High Intermediate Basic
Education/Advanced ESL
7 = Low Adult Secondary
Education/Exit ESL
8 = High Adult Secondary
Education
OMB Control No: 1205-0420
20
WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA (WIASRD)
Required Items by
DATA Adults Workers / Youth
TYPE/ C I C I 14 19
DATA ELEMENT FIELD T T - -
No. NAME LENGTH DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE 18 21
707 Date Administered DT 8 Record the date on which the post-test was administered to the youth during his/her first year of participation in the YYYYMMDD R R
Post-Test (Year #1) program. If multiple post-tests were administered, record the most recent date on which the functional area post-test
was administered.
Leave "blank" if the youth did not receive a post-test during his/her first year of participation in the program.
708 Post-Test Score IN 3 Record the raw scale score achieved by the youth participant. 000 R R
(Year #1) Record 000 or leave "blank" if the youth did not receive a post-test during his/her first year of participation in the
program.
709 Educational IN 1 Record the educational functioning level that is associated with the youth participant's raw scale score. 1 = Beginning ESL Literacy R R
Functioning Level Record 0 or leave "blank" if the youth did not receive a post-test during his/her first year of participation in the 2 = Low Beginning ESL
(Year #1) program. Literacy
3 = Beginning ABE
Literacy/High Beginning ESL
Literacy
4 = Beginning Basic
Education/Low Intermediate
ESL
5 = Low Intermediate Basic
Education/High Intermediate
ESL
6 = High Intermediate Basic
Education/Advanced ESL
7 = Low Adult Secondary
Education/Exit ESL
8 = High Adult Secondary
Education
710 Date Administered DT 8 Record the date on which the post-test was administered to the youth during his/her second year of participation in YYYYMMDD R R
Post-Test (Year #2) the program. If multiple post-tests were administered, record the most recent date on which the functional area post-
test was administered.
Leave "blank" if the youth did not receive a post-test during his/her second year of participation in the program.
Additional Note: For WIASRD Elements #710-712, these fields are only reported for youth who remain basic skills
deficient and continue to participate in the program for a second full year. At the completion of the second year, the
individual should be post-tested and the information reported in these fields. To determine an increase of one or
more levels, the individual's post-test scores from the second year in the program will be compared to the scores
from the test that was administered at the latest point during the first year.
711 Post-Test Score IN 3 Record the raw scale score achieved by the youth participant. 000 R R
(Year #2) Record 000 or leave "blank" if the youth did not receive a post-test during his/her second year of participation in the
program.
OMB Control No: 1205-0420
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WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA (WIASRD)
Required Items by
DATA Adults Workers / Youth
TYPE/ C I C I 14 19
DATA ELEMENT FIELD T T - -
No. NAME LENGTH DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE 18 21
712 Educational IN 1 Record the educational functioning level that is associated with the youth participant's raw scale score. 1= Beginning ESL Literacy R R
Functioning Level Record 0 or leave "blank" if the youth did not receive a post-test during his/her second year of participation in the 2 = Low Beginning ESL
(Year #2) program. Literacy
3 = Beginning ABE
Literacy/High Beginning ESL
Literacy
4 = Beginning Basic
Education/Low Intermediate
ESL
5 = Low Intermediate Basic
Education/High Intermediate
ESL
6 = High Intermediate Basic
Education/Advanced ESL
7 = Low Adult Secondary
Education/Exit ESL
8 = High Adult Secondary
Education
713 Date Administered DT 8 Record the date on which the post-test was administered to the youth during his/her third year of participation in the YYYYMMDD R R
Post-Test (Year #3) program. If multiple post-tests were administered, record the most recent date on which the functional area post-test
was administered.
Leave "blank" if the youth did not receive a post-test during his/her third year of participation in the program.
Additional Note: For WIASRD Elements #713-715, these fields are only reported for youth who remain basic skills
deficient and continue to participate in the program for a third full year. At the completion of the third year, the
individual should be post-tested and the information reported in these fields. To determine an increase of one or
more levels, the individual's post-test scores from the third year in the program will be compared to the scores from
the test that was administered at the completion of the second year.
OMB Control No: 1205-0420
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WORKFORCE INVESTMENT ACT STANDARDIZED RECORD DATA (WIASRD)
Required Items by
DATA Adults Workers / Youth
TYPE/ C I C I 14 19
DATA ELEMENT FIELD T T - -
No. NAME LENGTH DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE 18 21
714 Post-Test Score IN 3 Record the raw scale score achieved by the youth participant. 000 R R
(Year #3) Record 000 or leave "blank" if the youth did not receive a post-test during his/her third year of participation in the
program.
715 Educational IN 1 Record the educational functioning level that is associated with the youth participant's raw scale score. 1 = Beginning ESL Literacy R R
Functioning Level Record 0 or leave "blank" if the youth did not receive a post-test during his/her third year of participation in the 2 = Low Beginning ESL
(Year #3) program. Literacy
3 = Beginning ABE
Literacy/High Beginning ESL
Literacy
4 = Beginning Basic
Education/Low Intermediate
ESL
5 = Low Intermediate Basic
Education/High Intermediate
ESL
6 = High Intermediate Basic
Education/Advanced ESL
7 = Low Adult Secondary
Education/Exit ESL
8 = High Adult Secondary
Education
716 to Information on The collection of ABE/ESL assessment data for youth who are basic skills deficient is organized according to the R R
743 Additional Functional Type of Assessment Test and Functional Area, providing space for the collection of up to 3 annual post-test scores in
Areas each functional area. Additional space has been provided on the record layout so that information on youth
achievement in more than one functional area (e.g., reading, mathematics) can be reported as needed to fully reflect
progress toward literacy or numeracy gains. For example, if the youth is assessed using TABE 9-10 in Reading and
Math, data elements 702-715 will be used to track achievement in the Reading functional area (if necessary, for up to
3 full years) and then repeat to track achievement in the Math functional area (if necessary, for up to 3 full years)
using the additional spaces 716-729 provided on the record layout.
Additional User Defined Fields
744 WIB Name AN 75 Record the WIB Name from which the individual received services N/A R R R R R R
745 Office Name AN 75 Record the Office Name from which the individual received services N/A R R R R R R
746 Case Manager AN 75 Record the name of the case manager assigned to the individual N/A
747 User Field 1 AN 75 N/A: User defined field N/A
748 User Field 2 AN 75 N/A: User defined field N/A
OMB Control No: 1205-0420
23
Attachment 2 (official PDF): https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2010/TEGL17-09a2.pdf
Attachment B: Key Terms and Definitions
This table defines several important terms used throughout Attachments C and D. The
definitions are the same as the current specifications used in DRVS and EBSS.
WIASRD Field
Variable Name Definitions
References
WIASRD 306 (Date of First Youth Service) = Valid Date
YOUNGER YOUTH 306, 102 WIASRD 102 (Date of Birth) = Valid Date
Number of years between WIASRD 102 (Date of Birth) and WIASRD
306 (Date of First Youth Service) is less than 19, and greater than or
equal to 14
WIASRD 306 (Date of First Youth service) = Valid Date
306, 102 WIASRD 102 (Date of Birth) = Valid Date
OLDER YOUTH
Number of years between WIASRD 102 (Date of Birth) and WIASRD
306 (Date of First Youth Service) is less than 22, and greater than or
equal to 19
WIASRD 306 (Date of First Youth service) = Valid Date
YOUTH 306, 102 WIASRD 102 (Date of Birth) = Valid Date
Number of years between WIASRD 102 (Date of Birth) and WIASRD
306 (Date of First Youth Service) is less than 22, and greater than or
equal to 14
WIASRD 304 (Adult - Local Formula) = 1 or 310 (Adult - Statewide
ADULT 304, 310
15% Activities) = 1
WIASRD 305 (Dislocated Worker (Local Worker)) = 1 or WIASRD 308
305, 308, 312, (Dislocated Worker (Statewide 15% Activities) = 1 or WIASRD 312
DW
313a (Rapid Response (Additional Assistance)) = 1 or WIASRD 313a (NEG
Project ID) = Not Null
(WIASRD 335 (Date Entered Training) = Blank, or WIASRD 340 (Type
C 335, 340, 334 of Service #1) = 0 or Blank) and WIASRD 334 (Date of First Intensive
Service) = Blank
(WIASRD 335 = Valid Date and WIASRD 340 > 0) or (WIASRD 334 =
IT 335, 340, 334
Valid Date)
If WIASRD 303 (Date of Exit) falls within 7/1 - 9/30 then Q1, if 10/1-
Exit Quarter
N/A 12/31 then Q2, if 1/1 - 3/31 then Q3, if 4/1-6/30 then Q4, of the
designated program year
Report Submittal The date that ETA receives the states submission of Individual records
N/A
Date for the quarter that ended no more than 45 days prior
The following states and territories have a lit/num start date of
7/1/2005: AZ, AR, CA, CO, HI, ID, KS, MS, NJ, OK, PA, PR, and VI.
LitNum Start Date N/A
The remaining states and territories have a lit/num start date of
7/1/2006.
Valid Date N/A An entered date that must be formatted to align with: YYYYMMDD
The field value cannot be Blank or incongruent with the format of the
Not Null N/A
valid values.
Attachment 3 (official PDF): https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2010/TEGL17-09a3.pdf
Attachment C: Global Edit Checks and Default Warnings
There are global edit checks that validate the consistency of values across fields. The
following table defines the global edits checks to be applied on the upcoming quarterly
PY 2009 Q3 WIASRD Submission; there are no major changes to these global edits.
Global Edit Rules Global Edit Check Logic Error Type
A. If multiple records have the same Individual Identifier (WIASRD 101),
then no record can have a Date of Program Participation (WIASRD
302) or a Date or Exit (WIASRD 303) between the Date of Program Reject
Participation and the Date of Exit of any other record with the same
Individual Identifier.
B. If multiple records have the same Individual Identifier (WIASRD 101),
Duplicate Record then no record can have a Date of Program Participation (WIASRD
Detection Logic 302) or a Date or Exit (WIASRD 303) between the Date of Program Reject
Participation and the Date of Exit plus 90 days (inclusive) of any other
record with the same Individual Identifier.
C. If multiple records have the same Individual Identifier, then only the
record with the most recent Date of Program Participation can have a Reject
blank Date of Exit.
Must be: WIASRD 304 (Adult (local formula) ) = 1 or WIASRD 305
(Dislocated Worker (local formula)) = 1 or WIASRD 306 (Date of First
Youth Service)) = Valid Date or WIASRD 308 (Dislocated Worker
Required Program (Statewide 15% Activities)) = 1 or WIASRD 309 (Incumbent Worker
Funding Stream Edit (Statewide 15% Activities)) = 1, 2 or 3, or WIASRD 310 (Adult Reject
Logic (Statewide 15% Activities)) = 1 or WIASRD 312 (Rapid Response
(Additional Assistance)) = 1 or WIASRD 313a (NEG Project ID) = Not
Null or WIASRD 313c (Third NEG Project ID/Special Projects) = Not
Null
A. If [WIASRD 304 (Adult (local formula)) = 1 or WIASRD 305
(Dislocated Worker (local formula)) = 1 or WIASRD 308 (Dislocated
Worker (Statewide 15% Activities)) = 1 or WIASRD 310 (Adult
(Statewide 15% Activities)) = 1 or WIASRD 312 (Rapid Response
(Additional Assistance)) = 1] then WIASRD 331 (Received Core Self- Reject
Services and Informational Activities) must = 1 or WIASRD 332 (Date of
First Staff Assisted Core Service) must = Valid Date or WIASRD 334
Required Services (Date of First Intensive Service) must = Valid Date or WIASRD 335
Received Edit Logic (Date Entered Training) must = Valid Date
B. If WIASRD 313a (NEG Project ID) = Not Null, then WIASRD 330
(Received Disaster Relief Assistance) must = 1 or WIASRD 331
(Received Core Self-Services and Informational Activities) must = 1 or
Reject
WIASRD 332 (Date of First Staff Assisted Core Service) = Valid Date or
WIASRD 334 (Date of First Intensive Service) =Valid Date or WIASRD
335 (Date Entered Training) = Valid Date
A. If WIASRD 306 (Date of First Youth Service) = Valid Date, then the
number of years between WIASRD 306 (Date of First Youth Service)
Reject
and WIASRD 102 (Date of Birth) must be greater than or equal to14
and less than 22.
Age Edits for Youth
and Non-Youth
Funding Streams B. If WIASRD 306 (Date of First Youth Service) = Blank, and WIASRD
102 (Date of Birth) = Valid Date, then the number of years between
Warning
WIASRD 302 (Date of Program Participation) and WIASRD 102 (Date
of Birth) must be greater than or equal to 14 and less than 100.
1
Edit Check for
If WIASRD 601 (Employed in 1st Quarter After Exit Quarter) = 3 and
Employed, Type of
WIASRD 602 (Type of Employment Match 1st Quarter After Exit
Employment Match, Default
Quarter) = 6 and WIASRD 615 (Wages 1st Quarter After Exit Quarter)
and Wages -- 1st Warning
= 999999.99 and if Exit Quarter + 3 quarter <= Report Submittal Date,
Quarter After Exit
then make WIASRD 601 = 2, WIASRD 602 = 0, and WIASRD 615 = 0.
Quarter
Edit Check for
If WIASRD 606 (Employed in 2nd Quarter After Exit Quarter) = 3 and
Employed, Type of
WIASRD 607 (Type of Employment Match 2nd Quarter After Exit
Employment Match, Default
Quarter) = 6 and WIASRD 616 (Wages 2nd Quarter After Exit Quarter)
and Wages -- 2nd Warning
= 999999.99 and if Exit Quarter + 4 quarter <= Report Submittal Date,
Quarter After Exit
then make WIASRD 606 = 2, WIASRD 607 = 0, and WIASRD 616 = 0.
Quarter
Edit Check for
If WIASRD 608 (Employed in 3rd Quarter After Exit Quarter) = 3 and
Employed, Type of
WIASRD 609 (Type of Employment Match 3rd Quarter After Exit
Employment Match, Default
Quarter) = 6 and WIASRD 617 (Wages 3rd Quarter After Exit Quarter)
and Wages -- 3rd Warning
= 999999.99 and if Exit Quarter + 5 quarters <= Report Submittal Date,
Quarter After Exit
then make WIASRD 608 = 2, WIASRD 609 = 0, and WIASRD 617 = 0.
Quarter
Edit Check for
If WIASRD 610 (Employed in 4th Quarter After Exit Quarter) = 3 and
Employed, Type of
WIASRD 611 (Type of Employment Match 4th Quarter After Exit
Employment Match, Default
Quarter) = 6 and WIASRD 618 (Wages 4th Quarter After Exit Quarter)
and Wages -- 4th Warning
= 999999.99 and if Exit Quarter + 6 quarters <= Report Submittal Date,
Quarter After Exit
then make WIASRD 610 = 2, WIASRD 611 = 0, and WIASRD 618 = 0.
Quarter
2
Attachment 4 (official PDF): https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2010/TEGL17-09a4.pdf
Attachment D: WIASRD Edit Checks and Valid Value Requirements
There are edit checks that validate the consistency of data per field, as compared with
the values of other fields. There are a number of new or modified edit checks applied
on the fields in table (1). All new or modified edit checks are “warnings” only, and
should not significantly impede the submission process. Table (2) articulates all the edit
checks and valid value requirements for all fields in the upcoming WIASRD PY 2009 Q3
Quarterly Submission.
1: New or Modified Edit Checks
WIASRD Field
WIASRD Field Name Edit
Number
114 Recently Separated Veteran C
131 Foster Care Youth
303 Date of Exit C
336 Date Completed, or Withdrew from, Training C
330 Received Disaster Relief Assistance
Type of Employment Match 1st Quarter After
602 D
Exit Quarter
603 Occupational Code B
604 Entered Training Related Employment
605 Entered non-Traditional Employment
606 Employed in 2nd Quarter After Exit E
Type of Employment Match 2nd Quarter After
607 D
Exit Quarter
Type of Employment Match 3rd Quarter after
609 D
Exit Quarter
Type of Employment Match 4th Quarter After
611 A
Exit Quarter
615 Wages 1st Quarter After Exit Quarter A
616 Wages 2nd Quarter After Exit Quarter A
617 Wages 3rd Quarter After Exit Quarter A
618 Wages 4th Quarter After Exit Quarter B
704 Date Administered Pre-Test Score B
1
2: WIASRD Edit Checks
Valid Values
WIASRD
Field Field Name Edit Check Logic Error Type (Invalid value entries
Number for any data element
will be rejected)
Observation 000000000
100 Must be unique for each record
Number (OBS) (No hyphens)
Individual WIASRD 101 (Individual Identifier) must follow XXXXXXXXX
101 Reject
Identifier Duplicate Record Detection Logic (No hyphens)
If YOUTH or (IT and (ADULT or DW)), then
102 Date of Birth WIASRD 102 (Date of Birth) must = Valid Reject YYYYMMDD or Blank
Date
1 = Male
2 = Female
103 Gender (no additional edit checks)
Blank or 0 = Did not self
identify
1 = Yes
Individual with a 2 = No
104 (no additional edit checks)
Disability Blank or 0 = Did not self
identify
1 = Yes
Ethnicity 2 = No
105 (no additional edit checks)
Hispanic/ Latino Blank or 0 = Did not self
identify
1 = Yes
American Indian
106 (no additional edit checks) Blank or 0 = Did not self
or Alaska Native
identify
1 = Yes
107 Asian (no additional edit checks) Blank or 0 = Did not self
identify
1 = Yes
Black or African
108 (no additional edit checks) Blank or 0 = Did not self
American
identify
Native Hawaiian 1 = Yes
109 or other Pacific (no additional edit checks) Blank or 0 = Did not self
Islander identify
1 = Yes
110 White (no additional edit checks) Blank or 0 = Did not self
identify
2
A. If OLDER YOUTH or ADULT or DW then
WIASRD 111 (Eligible Veteran Status) must = Reject
1, 2, 3 or 4
B. If WIASRD 112 (Campaign Veteran) = 1,
1 = Yes, <= 180 days
then WIASRD 111 (Eligible Veteran Status) Warning
2 = Yes, Eligible
must = 2
Veteran
Eligible Veteran
111 3 = Yes, Other Eligible
Status
Person
C. If WIASRD 113 (Disabled Veteran) = 1, 4 = No
then WIASRD 111 (Eligible Veteran Status) Warning Blank or 0 = N/A
must = 2
D. If WIASRD 114 (Recently Separated
Veteran) = 1, then WIASRD 111 (Eligible Warning
Veteran Status) must = 2
If WIASRD 111 (Eligible Veteran Status) = 1 1 = Yes
Campaign
112 or 2, then WIASRD 112 (Campaign Veteran) Warning 2 = No
Veteran
must = 1 or 2 Blank or 0 = N/A
1 = Yes
If WIASRD 111 (Eligible Veteran Status) = 1 2 = Yes, special
Disabled
113 or 2, then WIASRD 113 (Disabled Veteran) Warning disabled
Veteran
must = 1 or 2 3 = No
Blank or 0 = N/A
A. If OLDER YOUTH or ADULT or DW, then
WIASRD 114 (Recently Separated Veteran) Warning
must = 1, 2 or 3
Recently B. If WIASRD 111 (Eligible Veteran Status) = 1 = Yes
114 Separated 1 or 2, then WIASRD 114 (Recently Warning 2 = No
Veteran Separated Veteran) must = 1 or 2 Blank or 0 = N/A
C. If WIASRD 318 (Veterans' Programs) = 1
or 2, then WIASRD 114 (Recently Separated Warning
Veteran) must = 1 or 2
1 = Employed
2 = Employed, but
Received Notice of
Employment If YOUTH or ((ADULT or DW) and (IT or C)),
Termination of
115 Status at then WIASRD 115 (Employment Status at Reject
Employment or Military
Participation Participation) must = 1, 2 or 3
Separation
3 = Not Employed
Blank or 0 = Not Known
Limited English If YOUTH, or (IT and (ADULT or DW)), then 1 = Yes
116 Language WIASRD 116 (Limited English Language Reject 2 = No
Proficiency Proficiency) must = 1 or 2 Blank or 0 = N/A
1 = Yes
If YOUTH, or (IT and (ADULT or DW)), then
117 Single Parent Reject 2 = No
WIASRD 117 (Single Parent) must = 1 or 2
Blank or 0 = N/A
3
1 = Claimant Referred
by WPRS
2 = Claimant Not
UC Eligible If YOUTH, or (IT and (ADULT or DW)), then
Referred by WPRS
118 Status at WIASRD 118 (UC Eligible Status at Reject
3 = Exhaustee
Participation Participation) must = 1-4
4 = Neither Claimant
nor Exhaustee
Blank or 0 = N/A
1 = Yes
If YOUTH or (IT and ADULT), then WIASRD
119 Low Income Reject 2 = No
119 (Low Income) must = 1 or 2
Blank or 0 = N/A
Temporary
If YOUTH or (IT and ADULT), then WIASRD 1 = Yes
Assistance to
120 120 (Temporary Assistance to Needy Reject 2 = No
Needy Families
Families-TANF) must = 1 or 2 Blank or 0 = N/A
(TANF)
Other Public If YOUTH or (IT and ADULT), then WIASRD 1 = Yes
121 Assistance 121 (Other Public Assistance Recipient) must Reject 2 = No
Recipient = 1 or 2 Blank or 0 = N/A
00 = No school grades
completed
01 - 12 = Number of
elementary/secondary
school grades
completed
13 - 15 = Number of
college, or full-time
technical or vocational
school years completed
16 = Bachelor's degree
or equivalent
17 = Education beyond
Highest School If YOUTH, or (IT and (ADULT or DW)), then
the Bachelor's degree
122 Grade WIASRD 122 (Highest School Grade Reject
87 = Attained High
Completed Completed) must = 01-17 or 87-91
School Diploma
88 = Attained GED or
Equivalent
89 = Attained Certificate
of
Attendance/Completion
90 = Attained other
post-secondary degree
or certification
91 = Attained
Associates Diploma or
Degree
Blank = N/A
1 = Yes
Displaced If DW, then WIASRD 123 (Displaced
123 Reject 2 = No
Homemaker Homemaker) must = 1 or 2
Blank or 0 = N/A
Date of Actual YYYYMMDD
124 Qualifying (no additional edit checks) Blank = No date of
Dislocation dislocation
Homeless
If YOUTH or (IT and Adult), then WIASRD 125 1 = Yes
Individual
125 (Homeless Individual and/or runaway youth) Reject 2 = No
and/or runaway
must = 1 or 2 Blank or 0 = N/A
youth
1 = Yes
If YOUTH or (IT and Adult), then WIASRD 126
126 Offender Reject 2 = No
(Offender) must = 1 or 2
Blank or 0 = N/A
4
1 = Yes
Pregnant or If YOUTH, then WIASRD 127 (Pregnant or
127 Reject 2 = No
Parenting Youth Parenting Youth) must = 1 or 2
Blank or 0 = N/A
Youth Who
1 = Yes
Needs If YOUTH, then WIASRD 128 (Youth Who
128 Reject 2 = No
Additional Needs Additional Assistance) must = 1 or 2
Blank or 0 = N/A
Assistance
A. If YOUTH, then WIASRD 129 (School 1 = In-school, H.S. or
Reject
Status at Participation) must = 1-5 less
2 = In-school,
B. If YOUTH and WIASRD 122 (Highest Alternative School
School Grade Completed) = 13-17 or 87-91, 3 = In-school, Post-
School Status Reject
129 then WIASRD 129 (School Status at H.S..
at Participation Participation) must = 3 or 5 4 = Not attending
C. If YOUTH and WIASRD 122 (Highest school or H.S.. Dropout
School Grade Completed) = 00-12, then 5 = Not attending
Reject school; H.S.. graduate
WIASRD 129 (School Status at Participation)
must = 1, 2 or 4 Blank or 0 = N/A
Basic Literacy 1 = Yes
If YOUTH, then WIASRD 130 (Basic Literacy
130 Skills Reject 2 = No
Skills Deficiency) must = 1, 2
Deficiency Blank or 0 = N/A
1 = Yes
Foster Care If YOUTH, then WIASRD 131 (Foster Care
131 Warning 2 = No
Youth Youth) must = 1 or 2
Blank or 0 = N/A
A. If WIASRD 304 (Adult-Local Formula) = 1
or WIASRD 305 (Dislocated Worker-Local
ETA-Assigned
Formula) = 1, or [WIASRD 306 (Date of First
Local
301 WIA Youth Service) = Valid Date, and Warning 00000
Board/Statewid
WIASRD 307 (Youth Statewide 15%
e Code
Activities) = 2 or 3] then WIASRD 301 (ETA-
Assigned Local Board) must end in 0 or 5
B. WIASRD 301 (ETA-Assigned Local Board)
Warning
must be > 00000
C. If [WIASRD 308 (Dislocated Worker-
Statewide 15%) = 1, and WIASRD 305
(Dislocated Worker (local formula)) = Blank, 0,
2] or [WIASRD 310 (Adult Statewide 15%
Activities) = 1, and WIASRD 304 (Adult local
Warning
formula) = Blank, 0,2] or [WIASRD 306 (Date
of First WIA Youth Service) = Valid Date, and
WIASRD 307 (Youth Statewide 15%
Activities) = 1], then WIASRD 301 (ETA-
Assigned Local Board) must end with 903
D. If [WIASRD 313a = Not Null or WIASRD
313c = Not Null] and WIASRD 304 (Adult
local formula) = 2, and WIASRD 305
(Dislocated Worker local formula) = Blank, 0,
2 and WIASRD 306 (Date of First WIA Youth
Service) = Blank, and WIASRD 308 = Blank, Warning
0, 2, and WIASRD 309 (Incumbent Worker-
Statewide 15% Activities) = Blank or 0, and
WIASRD 310 = Blank, 0, 2, then WIASRD
301 (ETA-Assigned Local Board) must end
with 901
5
E. If [WIASRD 311 (Rapid Response ) = 1 or
WIASRD 312 (Rapid Response - Additional
Assistance) = 1] and WIASRD 304 (Adult
local formula) = Blank, 0, 2, and WIASRD 305
(Dislocated Worker (local formula)) = Blank, 0,
2, and WIASRD 306 (Date of First WIA Youth
Warning
Service) = Blank, and WIASRD 309
(Incumbent Worker-Statewide 15% Activities)
= Blank or 0, and WIASRD 310 = Blank, 0, 2,
and WIASRD 313a = Blank, and WIASRD
313c = Blank, then WIASRD 301 (ETA-
Assigned Local Board) must end in 902
Date of Program
302 (no additional edit checks) Reject YYYYMMDD
Participation
A. WIASRD 303 (Date of Exit) must be Blank,
or >= (WIASRD 302 (Date of Program Reject
Participation)
B. If WIASRD 327 (Other Reasons for Exit) =
1-6, then WIASRD 303 (Date of Exit) must be YYYYMMDD
303 Date of Exit Reject
>= WIASRD 302 (Date of Program Blank = Not exited
Participation)
C. WIASRD 303 (Date of Exit) <= Report
Warning
Submittal Date
1 = Yes
Adult (local If ADULT, then WIASRD 304 (Adult (local
304 Reject 2 = No
formula) formula)) must = 1 or 2
Blank or 0 = N/A
Dislocated 1 = Yes
If DW, then WIASRD 305 (Dislocated Worker
305 Worker (local Reject 2 = No
(local formula)) must = 1 or 2
formula) Blank or 0 = N/A
A. WIASRD 306 (Date of First WIA Youth
Service) must be >= WIASRD 302 (Date or Reject
Program Participation), or Blank
B. WIASRD 306 (Date of First WIA Youth
Service) must be <= WIASRD 303 (Date of Reject
Exit), or Blank
C. If WIASRD 307 (Youth (Statewide 15%
Activities)) = 1 or 2, then WIASRD 306 (Date Reject
Date of First of First WIA Youth Service) must = Valid Date
YYYYMMDD
306 WIA Youth
Blank = N/A
Service
D. If WIASRD 344 (Received Educational
Achievement Services) = 1 or WIASRD 345
(Received Employment Services) = 1 or
WIASRD 346 (Received Summer
Employment Opportunities) = 1 or WIASRD
Warning
347 (Received Additional Support for Youth
Services) = 1 or WIASRD 348 (Received
Leadership Development Opportunities) = 1,
then WIASRD 306 (Date of First WIA Youth
Service) must = Valid Date
6
1 = Yes, Received
Statewide 15% Funded
Services only
2 = Yes, Received Both
Youth Statewide 15% and
If YOUTH, then WIASRD 307 (Youth-
307 (Statewide 15% Reject Local Formula Funded
Statewide 15% Activities) must = 1, 2 or 3
Activities) Services
3 = No, Did Not
Receive Statewide 15%
Funded Services
Blank or 0 = N/A
Dislocated
1 = Yes
Worker If DW, then WIASRD 308 (Dislocated Worker-
308 Reject 2 = No
(Statewide 15% Statewide 15%) must = 1 or 2
Blank or 0 = N/A
Activities)
1 = Primarily Statewide
15% funds
2 = Primarily Local
Formula (waiver) funds
Incumbent
309 (no additional edit checks) 3 = Primarily Rapid
Worker
Response (waiver)
funds
Blank or 0 = no
serviced received
Adult 1 = Yes
If ADULT, then WIASRD 310 (Adult-Statewide
310 (Statewide 15% Reject 2 = No
15% Activities) must = 1 or 2
Activities) Blank or 0 = N/A
1 = Yes
Rapid If DW, then WIASRD 311 (Rapid Response )
311 Reject 2 = No
Response must = 1 or 2
Blank or 0 = N/A
Rapid
1 = Yes
Response If DW, then WIASRD 312 (Rapid Response-
312 Reject 2 = No
(Additional Additional Assistance) must = 1 or 2
Blank or 0 = N/A
Assistance)
XXXX
313a NEG Project ID (no additional edit checks) Blank or 0000 = No
services received
If WIASRD 313a (NEG Project ID) = Blank or
Second NEG XXXX
313b 0000, then WIASRD 313b (Second NEG Warning
Project ID Blank or 0000 = N/A
Project ID) must = Blank or 0000
Third NEG
XXXX
Project ID /
313c (no additional edit checks) Blank or 0000 = No
Special Project
services received
ID
1 = Yes
314 Adult Education (no additional edit checks) Blank or 0 = Not known
or N/A
1 = Yes
315 Job Corps (no additional edit checks) Blank or 0 = Not known
or N/A
National 1 = Yes
316 Farmworker (no additional edit checks) Blank or 0 = Not known
Jobs Program or N/A
Indian and 1 = Yes
317 Native American (no additional edit checks) Blank or 0 = Not known
Programs or N/A
7
1 = Yes, DVOP/LVER
Veterans' 2 = Yes, VWIP
318 (no additional edit checks)
Programs Blank or 0 = Not known
or N/A
Trade
1 = Yes
Adjustment If ADULT or DW, then WIASRD 319 (Trade
319 Warning 2 = No
Assistance Adjustment Assistance) must = 1 or 2
Blank or 0 = N/A
(TAA)
1 = Yes
Vocational
320 (no additional edit checks) Blank or 0 = Not known
Education
or N/A
1 = Yes
Vocational
321 (no additional edit checks) Blank or 0 = Not known
Rehabilitation
or N/A
Wagner-Peyser 1 = Yes
322 (no additional edit checks)
Act 2 = No
YouthBuild
(Dept. of 1 = Yes
323 Housing and (no additional edit checks) Blank or 0 = Not known
Urban or N/A
Development)
Title V Older 1 = Yes
324 Worker (no additional edit checks) Blank or 0 = Not known
Program or N/A
Employment
and Training 1 = Yes
325 Services (no additional edit checks) Blank or 0 = Not known
Related to Food or N/A
Stamps
1 = received services
financially assisted from
any other WIA or non-
WIA program not listed
above
2 = received services
financially assisted in full
Other WIA or or in part by the ARRA
326 Non-WIA (no additional edit checks) 3 = received services
Programs financially assisted from
any other WIA or non-
WIA program not listed
above AND received
services financially
assisted in full or part by
the ARRA Blank
or 0 = N/A
8
01 = Institutionalized
02 = Health/Medical
03 = Deceased
04 = Family Care
05 = Reservists Called
to Active Duty
06 = Relocated to
Other Reasons Mandated Residential
for Exit (at time Program
of exit or during 85-95 = Other ETA
If WIASRD 303 (Date of Exit) = Blank, then
3-quarter exclusions
327 WIASRD 327 (Other Reasons for Exit) must = Reject
measurement 96 = TAA demonstration
Blank, 00, or 99
period following 97 = Hurricane
the quarter of exclusion
exit) 98 = Retirement
99 = Invalid SSN.
00 = Participant exited
for reasons other than
one of the conditions
listed above.
Blank = Not exited or
N/A
Received
Supportive
Services 1 = Yes
328 (no additional edit checks)
(except needs- 2 = No
related
payments)
Needs-Related
payments
(Adults/Dislocat
If YOUTH or (IT and (ADULT or DW)) then 1 = Yes
ed Workers in
329 WIASRD 329 (Needs-Related payments) Reject 2 = No
training
must = 1 or 2 Blank or 0 = N/A
services) or
stipends (Youth
in training)
Received If WIASRD 330 (Received Disaster Relief 1 = Yes
330 Disaster Relief Assistance) = 1, then WIASRD 313a (NEG Warning 2 = No
Assistance Project ID) must = Not Null Blank or 0 = N/A
Received Core 1 = Yes
Self-Services 2 = No
331 and (no additional edit checks) Blank or 0 = N/A
Informational
Activities
Date of First WIASRD 332 (Date of First Staff Assisted
YYYYMMDD
332 Staff Assisted Core Service) must be blank or <= WIASRD Reject
Blank = N/A
Core Service 303 (Date of Exit)
Received
1 = Yes
Workforce
333 (no additional edit checks) 2 = No
Information
Blank or 0 = Not known
Services
Date of First WIASRD 334 (Date of First Intensive Service)
YYYYMMDD
334 Intensive must be blank or <= WIASRD 303 (Date of Warning
Blank = N/A
Service Exit)
Date Entered A. WIASRD 335 (Date Entered Training) must YYYYMMDD
335 Reject
Training be Blank, or <= WIASRD 303 (Date of Exit) Blank = N/A
9
B. If WIASRD 340 (Type of Training Service
#1) = 1-6, then WIASRD 335 (Date Entered Reject
Training) must = Valid Date
C. If WIASRD 342 (Occupational Skills
Training Code) = Not Null, and (ADULT or DW
Warning
or OLDER YOUTH), then WIASRD 335 (Date
Entered Training) must = Valid Date
A. If WIASRD 335 (Date Entered Training) =
Blank, then WIASRD 336 (Date Completed Warning
Training) must = Blank
B. If WIASRD 303 (Date of Exit) = Valid Date,
Date and WIASRD 335 (Date Entered Training) =
Completed, or Valid Date, then WIASRD 336 (Date Warning YYYYMMDD
336
Withdrew from, Completed Training) must be >= WIASRD 335 Blank = N/A
Training (Date Entered Training)
C. If WIASRD 336 (Date Completed Training)
= Valid Date, then WIASRD 336 (Date
Warning
Completed Training) must be >= WIASRD 335
(Date Entered Training)
Established
If (IT and (ADULT or DW)), then WIASRD 337 1 = Yes
Individual
337 (Established Individual Training Account Reject 2 = No
Training
(ITA)) must = 1 or 2 Blank or 0 = N/A
Account (ITA)
If YOUTH or (IT and (ADULT or DW)), then 1 = Yes
Pell Grant
338 WIASRD 338 (Pell Grant Recipient) must = 1 Reject 2 = No
Recipient
or 2 Blank or 0 = N/A
Received Pre- If (IT and (ADULT or DW)), then WIASRD 1 = Yes
339 Vocational 339 (Received Pre-Vocational Activities) must Reject 2 = No
Activities = 1 or 2 Blank or 0 = N/A
1 = On-the-Job Training
A. If WIASRD 335 (Date Entered Training) = 2 = Skill Upgrading &
Blank, then WIASRD 340 (Type of Training Warning Retraining
Service #1) must = Blank, or 0 3 = Entrepreneurial
Training
4 = Adult Education &
Type of Training Literacy Activities in
340
Service #1 Combination with
Training
B. If WIASRD 335 (Date Entered Training) = 5 = Customized
Valid Date, then WIASRD 340 (Type of Warning Training
Training Service #1) must = 1-6 6 = Other Occupational
Skills Training
Blank or 0 = N/A
10
1 = On-the-Job Training
2 = Skill Upgrading &
Retraining
3 = Entrepreneurial
Training
4 = Adult Education &
If WIASRD 340 (Type of Training Service #1)
Type of Training Literacy Activities in
341 = Blank or 0, then WIASRD 341 (Type of Reject
Service #2 Combination with
Training Service #2) must = Blank or 0
Training
5 = Customized
Training
6 = Other Occupational
Skills Training
Blank or 0 = N/A
Occupational 00000000
342 Skills Training (no additional edit checks) Blank or 00000000 =
Code N/A
A. If WIASRD 670 = 1, 2, or 3, then WIASRD
Reject
343 (Enrolled in Education) must = 1
1 = Yes
Enrolled in
343 2 = No
Education
Blank or 0 = N/A
B. If YOUTH, then WIASRD 343 (Enrolled in
Warning
Education) must = 1 or 2
Received
If YOUTH, then WIASRD 344 (Received 1 = Yes
Educational
344 Educational Achievement Services) must = 1 Reject 2 = No
Achievement
or 2 Blank or 0 = N/A
Services
Received 1 = Yes
If YOUTH, then WIASRD 345 (Received
345 Employment Reject 2 = No
Employment Services) must = 1 or 2
Services Blank or 0 = N/A
Received
If YOUTH, then WIASRD 346 (Received 1 = Yes
Summer
346 Summer Employment Opportunities) must = 1 Reject 2 = No
Employment
or 2 Blank or 0 = N/A
Opportunities
Received
If YOUTH, then WIASRD 347 (Received 1 = Yes
Additional
347 Additional Support for Youth Services) must = Reject 2 = No
Support for
1 or 2 Blank or 0 = N/A
Youth Services
Received
If YOUTH, then WIASRD 348 (Received 1 = Yes
Leadership
348 Leadership Development Opportunities) must Reject 2 = No
Development
= 1 or 2 Blank or 0 = N/A
Opportunities
If YOUTH and WIASRD 303 (Date of Exit) +
Received 1 = Yes
12 Months is >= the Report Submittal Date,
349 Follow-up Warning 2 = No
then WIASRD 349 (Received Follow-up
Services Blank or 0 = N/A
Services) must = 1 or 2
1 = Yes
Employed in 1st A. If WIASRD 602 = 1-5, then WIASRD 601
2 = No
601 Quarter After (Employed in 1st Quarter After Exit Quarter) Reject
3 = Information not yet
Exit Quarter must = 1
available, or not exited
B. If WIASRD 602 (Type of Employment
Match 1st Quarter After Exit Quarter) = Blank
Reject
or 0, then WIASRD 601 (Employed in 1st
Quarter After Exit Quarter) must = 2
11
C. If WIASRD 602 (Type of Employment
Match 1st Quarter After Exit Quarter) = 6, then
Reject
WIASRD 601 (Employed in 1st Quarter After
Exit Quarter) must = 3
D. If WIASRD 303 (Date of Exit) = Blank, then
WIASRD 601 (Employed in 1st Quarter After Warning
Exit Quarter) must = 3
A. If WIASRD 615 (Wages 1st Quarter After
Exit Quarter) is > 0 and < 999999.99, then
Reject 1 = UI Wage Records
WIASRD 602 (Type of Employment Match 1st
Quarter After Exit Quarter) must = 1-4 (In-State & WRIS)
2 = Federal
Employment Records
(OPM, USPS)
B. If WIASRD 615 (Wages 1st Quarter After 3 = Military Employment
Exit Quarter) = Blank of 0, then WIASRD 602 Records (DOD)
Reject 4 = Other
Type of (Type of Employment Match 1st Quarter After
Exit Quarter) must = 0 or 5 Administrative Wage
Employment
Records
602 Match 1st
5 = Supplemental
Quarter After
through case
Exit Quarter C. If WIASRD 615 (Wages 1st Quarter After management,
Exit Quarter) = 999999.99, then WIASRD 602 participant survey,
Reject
(Type of Employment Match 1st Quarter After and/or verification with
Exit Quarter) must = 6 the employer
6 = Information not yet
available, or not exited
Blank or 0 = Not
D. If WIASRD 303 (Date of Exit) = Blank, then
employed
WIASRD 602 (Type of Employment Match 1st Warning
Quarter After Exit Quarter) must = 6
A. If WIASRD 601 (Employed in 1st Quarter
After Exit Quarter) = 2 or 3, then WIASRD 603
Warning
(Occupational Code) must = Blank or 00000000
Occupational 00000000 Blank or 00000000 =
603 Code (If
N/A
available)
B. If WIASRD 303 (Date of Exit) = Blank, then (No hyphens or periods)
WIASRD 603 (Occupational Code) must = Warning
Blank or 0000000
Entered 1 = Yes
If WIASRD 303 (Date of Exit) = Blank, then
Training- 2 = No
604 WIASRD 604 (Entered Training-Related Warning
Related Blank or 0 = N/A, or not
Employment) must = Blank or 0
Employment exited
1 = Yes
Entered non- If WIASRD 303 (Date of Exit) = Blank, then
2 = No
605 Traditional WIASRD 605 (Entered non-Traditional Warning
Blank or 0 = N/A, or not
Employment Employment) must = Blank or 0
exited
1 = Yes
Employed in A. If WIASRD 607 (Type of Employment
2 = No
2nd Quarter Match 2nd Quarter After Exit Quarter) = 1-5,
606 Reject 3 = Information not yet
After Exit then WIASRD 606 (Employed in 2nd Quarter
available, or not exited
Quarter After Exit Quarter) must= 1
Blank or 0 = N/A
B. If WIASRD 607 (Type of Employment
Match 2nd Quarter After Exit Quarter) = Blank
Reject
or 0, then WIASRD 606 (Employed in 2nd
Quarter After Exit Quarter) = 2
12
C. If WIASRD 607 (Type of Employment
Match 2nd Quarter After Exit Quarter) = 6,
Reject
then WIASRD 606 (Employed in 2nd Quarter
After Exit Quarter) must = 3
D. If WIASRD 601 (Employed in 1st Quarter
After Exit Quarter) = 3, then WIASRD 606
Reject
(Employed in 2nd Quarter After Exit Quarter)
must = 3
E. If WIASRD 303 (Date of Exit) = Blank, then
WIASRD 606 (Employed in 2nd Quarter After Warning
Exit Quarter) must = 3
A. If WIASRD 616 (Wages 2nd Quarter After
Exit Quarter) = 999999.99, then WIASRD 607 1 = UI Wage Records
Reject
(Type of Employment Match 2nd Quarter After (In-State & WRIS)
Exit Quarter) must = 6 2 = Federal
Employment Records
(OPM, USPS)
B. If WIASRD 616 (Wages 2nd Quarter After 3 = Military Employment
Exit Quarter) is > 0 and < 999999.99, then Records (DOD)
Reject
WIASRD 607 (Type of Employment Match 4 = Other
Type of
2nd Quarter After Exit Quarter) must = 1-4 Administrative Wage
Employment
Records
607 Match 2nd
5 = Supplemental
Quarter After
through case
Exit Quarter C. If WIASRD 616 (Wages 2nd Quarter After
management,
Exit Quarter) = Blank or 0, then WIASRD 607
Reject participant survey,
(Type of Employment Match 2nd Quarter After
and/or verification with
Exit Quarter) must = 0 or 5
the employer
6 = Information not yet
available, or not exited
D. If WIASRD 303 (Date of Exit) = Blank, then Blank or 0 = Not
WIASRD 607 (Type of Employment Match Warning employed
2nd Quarter After Exit Quarter) must = 6
A. If WIASRD 609 (Type of Employment
Match 3rd Quarter After Exit Quarter) = 1-5,
Reject
then WIASRD 608 (Employed in 3rd Quarter
After Exit Quarter) must = 1
B. If WIASRD 609 (Type of Employment
Match 3rd Quarter After Exit Quarter) = Blank
Reject
or 0, then WIASRD 608 (Employed in 3rd
Quarter After Exit Quarter) must = 2
1 = Yes
Employed in 3rd
C. If WIASRD 609 (Type of Employment 2 = No
608 Quarter After
Match 3rd Quarter After Exit Quarter) = 6, 3 = Information not yet
Exit Quarter Reject
then WIASRD 608 (Employed in 3rd Quarter available, or not exited
After Exit Quarter) must = 3
D. If WIASRD 601 (Employed in 1st Quarter
After Exit Quarter) = 3, then WIASRD 608
Reject
(Employed in 3rd Quarter After Exit Quarter)
must = 3
E. If WIASRD 303 (Date of Exit) = Blank, then
WIASRD 608 (Employed in 3rd Quarter After Warning
Exit Quarter) must = 3
13
A. If WIASRD 617 (Wages 3rd Quarter After 1 = UI Wage Records
Exit Quarter) is > 0 or < 999999.99, then (In-State & WRIS)
Reject 2 = Federal
WIASRD 609 (Type of Employment Match 3rd
Quarter After Exit Quarter) must = 1-4 Employment Records
(OPM, USPS)
3 = Military Employment
B. If WIASRD 617 (Wages 3rd Quarter After Records (DOD)
Exit Quarter) = Blank or 0, then WIARD 609 Reject 4 = Other
Type of
must = 0 or 5 Administrative Wage
Employment
Records
609 Match 3rd
C. If WIASRD 617 (Wages 3rd Quarter After 5 = Supplemental
Quarter After
Exit Quarter) = 999999.99, then WIASRD 609 through case
Exit Quarter Reject management,
(Type of Employment Match 3rd Quarter After
Exit Quarter) must = 6 participant survey,
and/or verification with
the employer
D. If WIASRD 303 (Date of Exit) = Blank, then 6 = Information not yet
WIASRD 609 (Type of Employment Match 3rd Warning available, or not exited
Quarter After Exit Quarter) must = 6 Blank or 0 = Not
employed
A. If WIASRD 611 (Type of Employment
Match 4th Quarter After Exit Quarter) = Blank
Warning
or 0, then WIASRD 610 (Employed in 4th
Quarter After Exit Quarter) must = 2
B. If Exit Quarter + 6 Quarters <= Report
Submittal Date, then WIASRD 610 (Employed
Warning
in 4th Quarter After Exit Quarter) must = 1 or
2 1 = Yes
Employed in 4th 2 = No
610 Quarter After C. If WIASRD 611 (Type of Employment 3 = Information not yet
Exit Quarter Match 4th Quarter After Exit Quarter) = 1-5, available, or not exited
Warning
then WIASRD 610 (Employed in 4th Quarter Blank or 0 = N/A
After Exit Quarter) must = 1
D. If WIASRD 611 (Type of Employment
Match 4th Quarter After Exit Quarter) = 6,
Warning
then WIASRD 610 (Employed in 4th Quarter
After Exit Quarter) must = 3
E. If WIASRD 303 (Date of Exit) = Blank, then
WIASRD 610 (Employed in 4th Quarter After Warning
Exit Quarter) must = 3
A. If WIASRD 303 (Date of Exit) = Blank, then 1 = UI Wage Records
WIASRD 611 (Type of Employment Match 4th Warning (In-State & WRIS)
Quarter After Exit Quarter) must = 6 2 = Federal
Employment Records
(OPM, USPS)
B. If WIASRD 618 (Wages 4th Quarter After 3 = Military Employment
Exit Quarter) > and < 999999.99, then Records (DOD)
Warning
WIASRD 611 (Type of Employment Match 4th 4 = Other
Type of Quarter After Exit Quarter) must = 1-4 Administrative Wage
Employment
Records
611 Match 4th C. If WIASRD 618 (Wages 4th Quarter After 5 = Supplemental
Quarter After Exit Quarter) = Blank or 0, then WIASRD 611
Warning through case
Exit Quarter (Type of Employment Match 4th Quarter After management,
Exit Quarter) must = 0 or 5 participant survey,
and/or verification with
the employer
D. If WIASRD 618 (Wages 4th Quarter After 6 = Information not yet
Exit Quarter) = 999999.99, then WIASRD 611 available, or not exited
Warning
(Type of Employment Match 4th Quarter After Blank or 0 = Not
Exit Quarter) must = 6 employed
14
Wages 3rd
Quarter Prior to WIASRD 612 (Wages 3rd Quarter Prior to 000000.00
612 Warning
Participation Participation Quarter) must be < $100,000 Blank = N/A
Quarter
Wages 2nd
Quarter Prior to WIASRD 613 (Wages 2nd Quarter Prior to 000000.00
613 Warning
Participation Participation Quarter) must be < $100,000 Blank = N/A
Quarter
Wages 1st
Quarter Prior to WIASRD 614 (Wages 1st Quarter Prior to 000000.00
614 Warning
Participation Participation Quarter) must be < $100,000 Blank = N/A
Quarter
A. If WIASRD 303 (Date of Exit) = Blank, then
WIASRD 615 (Wages 1st Quarter After Exit Warning
Wages 1st Quarter) must = 999999.99 000000.00
615 Quarter After
Blank = N/A
Exit Quarter B. WIASRD 615 (Wages 1st Quarter After Exit
Quarter) must not be > 50,000 and < Warning
999999.99.
A. If WIASRD 303 (Date of Exit) = Blank, then
WIASRD 615 (Wages 1st Quarter After Exit Warning
Wages 2nd Quarter) must = 999999.99 000000.00
616 Quarter After
Blank = N/A
Exit Quarter
B. WIASRD 616 (Wages 2nd Quarter After
Exit Quarter) must be > 50,000 and < Warning
999999.99
A. If WIASRD 303 (Date of Exit) = Blank, then 000000.00
WIASRD 617 (Wages 3rd Quarter After Exit Warning Blank = N/A
Wages 3rd Quarter) must = 999999.99
617 Quarter After
Exit Quarter B. WIASRD 617 (Wages 3rd Quarter After
Exit Quarter) must be > 50,000 and < Warning
999999.99
A. WIASRD 618 (Wages 4th Quarter After Exit
Quarter) must be >= 0 and <= 999999.99, or Reject
Blank
Wages 4th B. If WIASRD 303 (Date of Exit) = Blank, then 000000.00
618 Quarter After WIASRD 618 (Wages 4th Quarter After Exit Warning Blank = N/A
Exit Quarter Quarter) must = 999999.99
C. WIASRD 618 (Wages 4th Quarter After
Exit Quarter) must be > 50,000 and < Warning
999999.99
A. If WIASRD 129 (School Status at 1 = High School
Participation) = 3 or 5, then WIASRD 619 Diploma/GED
Reject
(Type of Recognized Credential) must = 2 = AA or AS
Blank, 0, 2-6 Diploma/Degree
3 = BA or BS
Diploma/Degree
Type of 4 = Occupational Skills
619 Recognized B. If ADULT and DW and (WIASRD 340 (Type Licensure
Credential of Training Service #1) = 1-6, or WIASRD 341 5 = Occupational Skills
(Type of Training Service #2) = 1-6) and Certificate or Credential
Warning 6 = Other Recognized
(WIARSD 303 (Date of Exit) + 3 Quarters <=
Report Submittal Date), then WIASRD 619 Educational or
(Type of Recognized Credential) must = 0-6 Occupational Skills
Credential/Certificate
0 = Individual received
training, but no
15
recognized credential
received.
Blank = N/A
1 = Basic Skills
If YOUNGER YOUTH, and (WIASRD 129
2 = Occupational Skills
(School Status at Participation) = 1 or 2, or
3 = Work Readiness
620 Goal #1 Type WIARSD 130 (Basic Literacy Skills Warning
Skills
Deficiency) = 1), then WIARSD 620 must = 1,
Blank or 0 = Goal #1 is
2, or 3
not set
A. If WIASRD 620 (Goal #1 Type ) = 1, 2 or 3,
then WIARSD 621 (Date Goal #1 Was Set) Warning
must = Valid Date
B. If WIASRD 620 (Goal #1 Type ) = Blank or
YYYYMMDD
Date Goal #1 0, then WIASRD 621 (Date Goal #1 Was Set) Warning
621 Blank = Goal #1 is not
Was Set must = Blank
set
C. If YOUNGER YOUTH, then WIASRD 621
(Date Goal #1 Was Set) must be >= WIASRD Warning
306 (Date of First WIA Youth Service)
A. If WIASRD 620 (Goal #1 Type ) = 1, 2 or 3,
then WIASRD 622 (Attainment of Goal #1) Warning
must = 1,2 or 3
B. If WIASRD 623 (Date Attained Goal #1) =
Valid Date, then WIASRD 622 (Attainment of Warning 1 = Attained
Goal #1) must = 1 2 = Set, but not attained
Attainment of 3 = Set, but attainment
622
Goal #1 is pending
C. If WIASRD 620 (Goal #1 Type ) = Blank or
Blank or 0 = Goal #1 is
0, then WIASRD 622 (Attainment of Goal #1) Warning
not set
must = Blank, or 0
D. If WIASRD 303 (Date of Exit) = Valid Date,
then WIASRD 622 (Attainment of Goal #1) Warning
cannot = 3
If WIASRD 622 (Attainment of Goal #1) = 1,
YYYYMMDD
Date Attained then WIASRD 623 (Date Attained Goal #1)
623 Reject Blank = Goal #1 is not
Goal #1 must be >= WIASRD 621 (Date Goal #1 Was
set
Set)
1 = Basic Skills
2 = Occupational Skills
WIASRD 624 (Goal #2 Type) must = Blank, 0, 3 = Work Readiness
624 Goal #2 Type Reject
1,2 or 3 Skills
Blank or 0 = Goal #2 is
not set
If WIASRD 624 (Goal #2 Type) = Blank or 0, YYYYMMDD
Date Goal #2
625 then WIASRD 625 (Date Goal #2 Was Set ) Warning Blank = Goal #2 is not
Was Set
must = Blank set
1 = Attained
A. If WIASRD 624 (Goal #2 Type) = 1, 2, or 3, 2 = Set, but not attained
Attainment of
626 then WIASRD 626 (Attainment of Goal #2) Warning before 1 year
Goal #2
must = 1, 2, or 3 anniversary date
3 = Set, but attainment
is pending
B. If WIASRD 624 (Goal #2 Type) = Blank or
Blank or 0 = Goal #2 is
0, then WIASRD 626 (Attainment of Goal #2) Warning
not set
must = Blank or 0
16
C. If WIASRD 303 (Date of Exit) = Valid Date,
then WIASRD 622 (Attainment of Goal #1) Warning
cannot = 3
A. If WIASRD 626 (Attainment of Goal #2) =
1, then WIASRD 627 (Date Attained Goal #2 )
Warning
must be Valid Date, and >= WIASRD 625
(Date Goal #2 Was Set ) YYYYMMDD
Date Attained
627 Blank = Goal #2 is not
Goal #2
set
B. If WIASRD 626 (Attainment of Goal #2) =
2, 3, 0 or Blank, then WIASRD 627 (Date Warning
Attained Goal #2 ) must = Blank
1 = Basic Skills
2 = Occupational Skills
3 = Work Readiness
628 Goal #3 Type (no additional edit checks)
Skills
Blank or 0 = Goal #3 is
not set
A. If WIASRD 628 (Goal #3 Type ) = 1, 2 or 3,
then WIASRD 629 (Date Goal #3 Was Set )
Warning
must = Valid Date, and >= WIASRD 625 (Date YYYYMMDD
Date Goal #3 Goal #2 Was Set )
629 Blank = Goal #3 is not
Was Set
set
B. If WIASRD 628 (Goal #3 Type) = Blank or
0, then WIASRD 629 (Date Goal #3 Was Set) Warning
= Blank.
A. If WIASRD 628 (Goal #3 Type ) = 1, 2, or 3,
then WIASRD 630 (Attainment of Goal #3 ) Warning
1 = Attained
must = 1, 2, or 3
2 = Set, but not attained
before 1 year
Attainment of B. If WIASRD 628 (Goal #3 Type ) = Blank or anniversary date
630 0, then WIASRD 630 (Attainment of Goal #3 ) Warning
Goal #3 3 = Set, but attainment
must = Blank or 0 is pending
Blank or 0 = Goal #3 is
C. If WIASRD 303 (Date of Exit) = Valid Date, not set
then WIASRD 630 (Attainment of Goal #3 ) Warning
cannot = 3
A. If WIASRD 630 (Attainment of Goal #3 ) =
1, then WIASRD 631 (Date Attained Goal #3 )
Warning
must = Valid Date, and >= WIASRD 629 (Date
Goal #3 Was Set ) YYYYMMDD
Date Attained
631 Blank = Goal #3 is not
Goal #3
B. If WIASRD 630 (Attainment of Goal #3 ) = set
Blank, 0, 2 or 3, then WIASRD 631 (Date Warning
Attained Goal #3 ) must = Blank
1 = Basic Skills
632, 636, 2 = Occupational Skills
640, 644, 3 = Work Readiness
648, 652, Goal #4 Type (no additional edit checks) Skills
656, 660, Blank or 0 = Goal #4 is
664 not set
633, 637,
641, 645, A. WIASRD 633, 637, 641, 645, 649, 653, YYYYMMDD
Date Goal #4
649, 653, 657, 661, 665 (Date Goal #4 Was Set) must Warning Blank = Goal #4 is not
Was Set
657, 661, be > WIASRD 629 (Date Goal #3 Was Set) set
665
17
B. If WIASRD 632, 636, 640, 644, 648, 652,
656, 660, 664 (Goal #4 Type) = 1-3, then
WIASRD 633, 637, 641, 645, 649, 653, 657, Warning
661, 665 (Date Goal #4 Was Set) must =
Valid Date
A. If WIASRD 632, 636, 640, 644, 648, 652,
656, 660, 664 (Goal #4 Type) = 1-3, then
WIASRD 634, 638, 642, 646, 650, 654, 658, Warning 1 = Attained
662, 666 (Attainment of Goal #4) must = 1, 2, 2 = Set, but not attained
634, 638, 3 before 1 year
642, 646,
Attainment of anniversary date
650, 654,
Goal #4 3 = Set, but attainment
658, 662, B. If WIASRD 632 = Blank or 0, then WIASRD
Warning is pending
666 634 must = Blank or 0
Blank or 0 = Goal #4 is
not set
C. If WIASRD 303 (Date of Exit) = Valid Date,
Warning
then WIASRD 634 cannot = 3
A. If WIASRD 634 (Attainment of Goal #4) =
1, then WIASRD 635 (Date Attained Goal #4 )
Warning
635, 639, must = Valid Date, and >= WIASRD 633 (Date
643, 647, Goal #4 Was Set ) YYYYMMDD
Date Attained
651, 655, Blank = Goal #4 is not
Goal #4
659, 663, set
B. If WIASRD 634 (Attainment of Goal #4 ) =
667
Blank, 0, 2 or 3, then WIASRD 635 (Date Warning
Attained Goal #4) must = Blank
1 = Individual attained a
A. If WIASRD 129 (School Status at secondary school (high
Participation) = 3 or 5, then WIASRD 668 Reject school) diploma.
cannot = 1 or 2 2 = Individual attained a
GED or high school
equivalency diploma.
3 = Individual attained a
Attained Degree
668 certificate in recognition
or Certificate
of attainment of
B. If YOUNGER YOUTH and WIASRD 129 technical or
(School Status at Participation) = 1, 2, or 4, occupational skills.
Warning 4 = Individual did not
and Exit Quarter + 1 Quarter <= Report
Submittal Date, then WIASRD 668 must = 1-4 attain a diploma, GED,
or certificate
Blank or 0 = N/A
If WIASRD 668 (Attained Degree or
Date Attained
Certificate) = 1, 2, or 3, then WIASRD 669 YYYYMMDD
669 Degree or Warning
must be > WIASRD 302 (Date of Program Blank = N/A
Certificate
Participation)
1 = In-school, H.S.. or
less
2 = In-school,
Alternative School
3 = In-school, Post-
If WIASRD 129 (School Status at
School Status H.S..
670 Participation) = 3 or 5, then WIASRD 670 Warning
at Exit 4 = Not attending
must = Blank, 0, 3 or 5
school or H.S.. Dropout
5 = Not attending
school; H.S.. graduate
Blank or 0 = N/A, or not
exited
18
1 = Entered post-
A. If YOUTH and Exit Quarter + 3 Quarters <= secondary education
Report Submittal Date, then WIASRD 671 Warning 2 = Entered advanced
(Youth Placement Information) must = 0, 1-4 training
3 = Entered military
Youth
service
671 Placement
4 = Entered a qualified
Information
B. 0If YOUNGER YOUTH and WIASRD 303 apprenticeship
(Date of Exit) = Valid Date, then WIASRD 671 Reject 0 = did not enter any
(Youth Placement Information) must = 1-4 activities
Blank = N/A, or not
exited
1 = In post-secondary
education
2 = In advanced training
3 = In military service
If YOUTH and Exit Quarter + 5 Quarters <=
Youth Retention 4 = In a qualified
672 Report Submittal Date, then WIASRD 672 Warning
Information apprenticeship
(Youth Retention Information) must = 0, 1-4
0 = did not enter any
activities
Blank = N/A, or not
exited
If WIASRD 129 (School Status at
Participation) = 3, 4, 5, and WIASRD 130 1 = ABE
(Basic Literacy Skills Deficiency) = 1, and 2 = ESL
Category of
701 WIASRD 306 (Date of First WIA Youth Warning 3 = Both ABE and ESL
Assessment
Service) is >= LitNum Start Date, then Blank or 0 = No
WIASRD 701 (Category of Assessment) must assessment
= 1, 2, or 3
1 = TABE 9-10
2 = CASAS (Life Skills)
3 = ABLE
4 = WorkKeys
5 = SPL
Type of If WIASRD 701 (Category of Assessment) = 6 = BEST
702 Assessment 1, 2, or 3, then WIASRD 702 (Type of Warning 7 = BEST Plus
Test Assessment Test) must = 1-10 8 = TABE Class E
9 = Wonderlic
10 = Other Approved
Assessment Tool
Blank or 0 = No
assessment
1 = Reading
2 = Writing
3 = Language
4 = Mathematics
If WIASRD 702 (Type of Assessment Test) = 5 = Speaking
703 Functional Area 1-10, then WIASRD 703 (Functional Area) Warning 6 = Oral
must = 1-8 7 = Listening
8 = Other Functional
Area
Blank or 0 = No
assessment
A. If Report Submittal Date is >= WIASRD 306
Date
(Date of First WIA Youth Service) + 90 days, YYYYMMDD
704 Administered Warning
then WIASRD 704 (Date Administered Pre- Blank = No assessment
Pre-Test
Test) must = Valid Date
19
B. If WIASRD 704 (Date Administered Pre-
Test) = Valid Date, then WIASRD 704 (Date
Administered Pre-Test) must be <= WIASRD Warning
306 (Date of First WIA Youth Service) + 60
days
C. If WIASRD 702 (Type of Assessment Test)
= 1-10, then WIASRD 704 (Date Administered Warning
Pre-Test) must = Valid Date
D. If WIASRD 707 (Date Administered Post-
Test (Year #1)) or WIASRD 710 (Date
Administered Post-Test (Year #2)) or
WIASRD 713 (Date Administered Post-Test Reject
(Year #3)) = Valid Date, then WIASRD 704
(Date Administered Pre-Test) must = Valid
Date
A. If WIASRD 704 (Date Administered Pre-
Test) = Valid Date, then WIASRD 705 (Pre- Warning
Test Score) must be > 000 000
705 Pre-Test Score Blank or 000 = No
B. If WIASRD 706 (Educational Functioning assessment
Level) = 1-8, then WIASRD 705 (Pre-Test Warning
Score) must be > 000
1 = Beginning ESL
Literacy
2 = Low Beginning ESL
Literacy
3 = Beginning ABE
Literacy/High Beginning
ESL Literacy
4 = Beginning Basic
Education/Low
Intermediate ESL
5 = Low Intermediate
Educational If WIASRD 705 (Pre-Test Score) is > 000,
Basic Education/High
706 Functioning then WIASRD 706 (Educational Functioning Warning
Intermediate ESL
Level Level) must = 1-8
6 = High Intermediate
Basic
Education/Advanced
ESL
7 = Low Adult
Secondary
Education/Exit ESL
8 = High Adult
Secondary Education
Blank or 0 = No
assessment
A. WIASRD 707 (Date Administered Post-
Test (Year #1)) must be > WIASRD 704 (Date Reject
Administered Pre-Test)
Date
Administered YYYYMMDD
707 B. WIASRD 707 (Date Administered Post-
Post-Test (Year Blank = No post-test
#1) Test (Year #1)) must be >= WIASRD 306
(Date of First WIA Youth Service), and <= Reject
WIASRD 306 (Date of First WIA Youth
Service) + 1 year
A. If WIASRD 707 (Date Administered Post-
000
Post-Test Score Test (Year #1)) = Valid Date, then WIASRD
708 Warning Blank or 000 = No post-
(Year #1) 708 (Post-Test Score (Year #1)) must be >
test
000
20
B. If WIASRD 709 (Educational Functioning
Level (Year #1)) = 1-8, then WIASRD 708 Warning
(Post-Test Score (Year #1)) must be > 000
1 = Beginning ESL
Literacy
2 = Low Beginning ESL
Literacy
3 = Beginning ABE
Literacy/High Beginning
ESL Literacy
4 = Beginning Basic
Education/Low
Intermediate ESL
5 = Low Intermediate
Educational If WIASRD 708 (Post-Test Score (Year #1)) >
Basic Education/High
709 Functioning 000, then WIASRD 709 (Educational Warning
Intermediate ESL
Level (Year #1) Functioning Level (Year #1)) must = 1-8
6 = High Intermediate
Basic
Education/Advanced
ESL
7 = Low Adult
Secondary
Education/Exit ESL
8 = High Adult
Secondary Education
Blank or 0 = No
assessment
A. WIASRD 710 (Date Administered Post-
Test (Year #2)) must be > WIASRD 306 (Date
of First WIA Youth Service)+ 1 year, and <= Reject
Date WIASRD 306 (Date of First WIA Youth
Administered Service) + 2 years YYYYMMDD
710
Post-Test (Year Blank = No post-test
#2) B. WIASRD 710 (Date Administered Post-
Test (Year #2)) must be > WIASRD 707 (Date Warning
Administered Post-Test (Year #1)))
A. If WIASRD 710 (Date Administered Post-
Test (Year #2)) = Valid Date, then WIASRD
Warning
711 (Post-Test Score (Year #2)) must be >
000 000
Post-Test Score
711 Blank or 000 = No post-
(Year #2)
test
B. If WIASRD 712 (Educational Functioning
Level (Year #2)) is 1-8, then WIASRD 711 Warning
(Post-Test Score (Year #2)) must be > 000
21
1 = Beginning ESL
Literacy
2 = Low Beginning ESL
Literacy
3 = Beginning ABE
Literacy/High Beginning
ESL Literacy
4 = Beginning Basic
Education/Low
Intermediate ESL
5 = Low Intermediate
Educational If WIASRD 711 (Post-Test Score (Year #2)) is
Basic Education/High
712 Functioning > 000, then WIASRD 712 (Educational Warning
Intermediate ESL
Level (Year #2) Functioning Level (Year #2)) must = 1-8
6 = High Intermediate
Basic
Education/Advanced
ESL
7 = Low Adult
Secondary
Education/Exit ESL
8 = High Adult
Secondary Education
Blank or 0 = No
assessment
A. WIASRD 710 (Date Administered Post-
Test (Year #2)) must be > WIASRD 306 (Date
Date of First WIA Youth Service)+ 2 years, and <= Reject
Administered WIASRD 306 (Date of First WIA Youth YYYYMMDD
713 Service) + 3 years
Post-Test (Year Blank = No post-test
#3) B. WIASRD 713 (Date Administered Post-
Test (Year #3)) must be > WIASRD 704 (Date Warning
Administered Pre-Test)
A. If WIASRD 713 (Date Administered Post-
Test (Year #3)) = Valid Date, then WIASRD
Warning
714 (Post-Test Score (Year #3)) must be >
000 000
Post-Test Score
714 Blank or 000 = No
(Year #3)
B. If WIASRD 715 (Educational Functioning assessment
Level (Year #3)) is 1-8, then WIASRD 714 Warning
(Post-Test Score (Year #3)) must be > 000
1 = Beginning ESL
Literacy
2 = Low Beginning ESL
Literacy
3 = Beginning ABE
Literacy/High Beginning
ESL Literacy
4 = Beginning Basic
Education/Low
Intermediate ESL
5 = Low Intermediate
Educational If WIASRD 714 (Post-Test Score (Year #3)) is
Basic Education/High
715 Functioning > 000, then WIASRD 715 (Educational Warning
Intermediate ESL
Level (Year #3) Functioning Level (Year #3)) must = 1-8
6 = High Intermediate
Basic
Education/Advanced
ESL
7 = Low Adult
Secondary
Education/Exit ESL
8 = High Adult
Secondary Education
Blank or 0 = No
assessment
22
1 = TABE 9-10
2 = CASAS (Life Skills)
3 = ABLE
4 = WorkKeys
5 = SPL
Type of 6 = BEST
716,730 Assessment (no additional edit checks) 7 = BEST Plus
Test 8 = TABE Class E
9 = Wonderlic
10 = Other Approved
Assessment Tool
Blank or 0 = No
assessment
1 = Reading
2 = Writing
3 = Language
4 = Mathematics
If WIASRD 716, 730 (Type of Assessment 5 = Speaking
717,731 Functional Area Test) = 1-10, then WIASRD 717, 731 Warning 6 = Oral
(Functional Area) must = 1-8 7 = Listening
8 = Other Functional
Area
Blank or 0 = No
assessment
A. If WIASRD 716, 730 (Type of Assessment
Test) = 1-10, then WIASRD 718, 732 (Date Warning
Administered Pre-Test) must = Valid Date
B. WIASRD 718 (Date Administered Pre-Test)
Date must be <= WIASRD 306 (Date of First Youth Warning
Service) + 90 days YYYYMMDD
718,732 Administered
Blank = No assessment
Pre-Test
C. If (WIASRD 721 (Date Administered Post-
Test (Year #1)) or WIASRD 724 (Date
Administered Post-Test (Year #2)) or
WIASRD 727 (Date Administered Post-Test Reject
(Year #3))) = Valid Date, then WIASRD 718
(Date Administered Pre-Test) must = Valid
Date
If WIASRD 718 (Date Administered Pre-Test)
= Valid Date, then WIASRD 719 (Pre-Test Warning
Score) must be > 000 000
719,733 Pre-Test Score Blank or 000 = No
assessment
If WIASRD 720 (Educational Functioning
Level) = 1-8, then WIASRD 719 (Pre-Test Warning
Score) must be > 000
23
1 = Beginning ESL
Literacy
2 = Low Beginning ESL
Literacy
3 = Beginning ABE
Literacy/High Beginning
ESL Literacy
4 = Beginning Basic
Education/Low
Intermediate ESL
5 = Low Intermediate
Educational If WIASRD 719, 733 (Pre-Test Score) is >
Basic Education/High
720,734 Functioning 000, then WIASRD 720, 734 (Educational Warning
Intermediate ESL
Level Functioning Level) = 1-8
6 = High Intermediate
Basic
Education/Advanced
ESL
7 = Low Adult
Secondary
Education/Exit ESL
8 = High Adult
Secondary Education
Blank or 0 = No
assessment
Date
WIASRD 721, 735 (Date Administered Post-
Administered YYYYMMDD
721,735 Test (Year #1)) must be > WIASRD 718, 732 Warning
Post-Test (Year Blank = No post-test
(Date Administered Pre-Test)
#1)
If WIASRD 721 (Date Administered Post-Test
(Year #1)) = Valid Date, then WIASRD 722 Warning
(Post-Test Score (Year #1)) must be > 000
000
Post-Test Score
722,736 Blank or 000 = No post-
(Year #1)
test
If WIASRD 723 (Educational Functioning
Level (Year #1)) = 1-8, then WIASRD 722 Warning
(Post-Test Score (Year #1)) must be > 000
1 = Beginning ESL
Literacy
2 = Low Beginning ESL
Literacy
3 = Beginning ABE
Literacy/High Beginning
ESL Literacy
4 = Beginning Basic
Education/Low
Intermediate ESL
If WIASRD 722, 736 (Post-Test Score (Year 5 = Low Intermediate
Educational
#1)) is > 000, then WIASRD 723, 737 Basic Education/High
723,737 Functioning Warning
(Educational Functioning Level (Year #1)) Intermediate ESL
Level (Year #1)
must = 1-8 6 = High Intermediate
Basic
Education/Advanced
ESL
7 = Low Adult
Secondary
Education/Exit ESL
8 = High Adult
Secondary Education
Blank or 0 = No
assessment
Date
WIASRD 724, 738 (Date Administered Post-
Administered YYYYMMDD
724,738 Test (Year #3)) must be > WIASRD 722, 736 Warning
Post-Test (Year Blank = No post-test
(Date Administered Post-Test (Year #1))
#2)
24
WIASRD 724,738 (Date Administered Post-
Test (Year #2)) must be > WIASRD 306 (Date
of First WIA Youth Service)+ 1 year, and <= Reject
WIASRD 306 (Date of First WIA Youth
Service) + 2 years
If WIASRD 724 (Date Administered Post-Test
(Year #2)) = Valid Date, then WIASRD 725 Warning
(Post-Test Score (Year #2)) must be > 000 000
Post-Test Score
725,739 Blank or 000 = No post-
(Year #2)
test
If WIASRD 726 (Educational Functioning
Level (Year #2)) is 1-8, then WIASRD 725 Warning
(Post-Test Score (Year #2)) must be > 000
1 = Beginning ESL
Literacy
2 = Low Beginning ESL
Literacy
3 = Beginning ABE
Literacy/High Beginning
ESL Literacy
4 = Beginning Basic
Education/Low
Intermediate ESL
5 = Low Intermediate
Educational If WIASRD 725, 739 (Post-Test Score (Year Basic Education/High
726,740 Functioning #2)) is > 000, then WIASRD 726, 740 Warning Intermediate ESL
Level (Year #2) (Educational Functioning Level) must = 1-8 6 = High Intermediate
Basic
Education/Advanced
ESL
7 = Low Adult
Secondary
Education/Exit ESL
8 = High Adult
Secondary Education
Blank or 0 = No
assessment
WIASRD 727 (Date Administered Post-Test
(Year #3)) must be > WIASRD 718 (Date Warning
Date Administered Pre-Test)
Administered YYYYMMDD
727,741 WIASRD 710 (Date Administered Post-Test
Post-Test (Year Blank = No post-test
(Year #2)) must be > WIASRD 306 (Date of
#3)
First WIA Youth Service) + 2 years, and <= Reject
WIASRD 306 (Date of First WIA Youth
Service) + 3 years
If WIASRD 727 (Date Administered Post-Test
(Year #3)) = Valid Date, then WIASRD 728 Warning
(Post-Test Score (Year #3)) must be > 000 000
Post-Test Score
728,742 Blank or 000 = No
(Year #3) If WIASRD 729 (Educational Functioning assessment
Level (Year #3)) is 1-8, then WIASRD 728 Warning
(Post-Test Score (Year #3)) must be > 000
25
1 = Beginning ESL
Literacy
2 = Low Beginning ESL
Literacy
3 = Beginning ABE
Literacy/High Beginning
ESL Literacy
4 = Beginning Basic
Education/Low
Intermediate ESL
Educational If WIASRD 728, 742 (Post-Test Score (Year 5 = Low Intermediate
729,743 Functioning #3)) is > 000, then WIASRD 729, 743 Warning Basic Education/High
Level (Year #3) (Educational Functioning Level) must = 1-8 Intermediate ESL
6 = High Intermediate
Basic
Education/Advanced
ESL
7 = Low Adult
Secondary
Education/Exit ESL
8 = High Adult
Secondary Education
Blank or 0 = No
assessment
Alphanumeric - 75
744 WIB Name (no additional edit checks)
characters maximum
Alphanumeric - 75
745 Office Name (no additional edit checks)
characters maximum
Alphanumeric - 75
746 Case Manager (no additional edit checks)
characters maximum
Alphanumeric - 75
747 User Field 1 (no additional edit checks)
characters maximum
Alphanumeric - 75
748 User Field 2 (no additional edit checks)
characters maximum
26
Attachment 5 (official PDF): https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2010/TEGL17-09a5.pdf
Attachment E: WIASRD Edit Checks and Valid Value Requirements for Self- and
Informational Services Only-Data
Valid Values
WIASRD
Field Field Name Edit Check Logic Error Type (Invalid value entries
Number for any data element
will be rejected)
Individual XXXXXXXXX
101 (no additional edit checks)
Identifier (No hyphens)
1 = Male
2 = Female
103 Gender (no additional edit checks)
Blank or 0 = Did not self
identify
1 = Yes
Individual with 2 = No
104 (no additional edit checks)
a Disability Blank or 0 = Did not self
identify
1 = Yes
Ethnicity
2 = No
105 Hispanic/ (no additional edit checks)
Blank or 0 = Did not self
Latino
identify
American 1 = Yes
106 Indian or (no additional edit checks) Blank or 0 = Did not self
Alaska Native identify
1 = Yes
107 Asian (no additional edit checks) Blank or 0 = Did not self
identify
Black or 1 = Yes
108 African (no additional edit checks) Blank or 0 = Did not self
American identify
Native
1 = Yes
Hawaiian or
109 (no additional edit checks) Blank or 0 = Did not self
other Pacific
identify
Islander
1 = Yes
110 White (no additional edit checks) Blank or 0 = Did not self
identify
Date of
302 Program (no additional edit checks) YYYYMMDD
Participation
A. WIASRD 303 (Date of Exit) must be Blank,
or >= (WIASRD 302 (Date of Program Warning
Participation)
YYYYMMDD
303 Date of Exit
Blank = Not exited
C. WIASRD 303 (Date of Exit) must be Blank,
Warning
or <= Report Submittal Date
1 = Yes
Adult (local
304 (no additional edit checks) 2 = No
formula)
Blank or 0 = N/A
1
Dislocated 1 = Yes
305 Worker (local (no additional edit checks) 2 = No
formula) Blank or 0 = N/A
Date of First A. WIASRD 306 (Date of First WIA Youth
YYYYMMDD
306 WIA Youth Service) must be Blank or >= WIASRD 302 Warning
Blank = N/A
Service (Date or Program Participation)
1 = Yes, Received
Statewide 15% Funded
Services only
2 = Yes, Received Both
Youth Statewide 15% and
307 (Statewide 15% (no additional edit checks) Local Formula Funded
Activities) Services
3 = No, Did Not
Receive Statewide 15%
Funded Services
Blank or 0 = N/A
Dislocated
1 = Yes
Worker
308 (no additional edit checks) 2 = No
(Statewide 15%
Blank or 0 = N/A
Activities)
1 = Primarily Statewide
15% funds
2 = Primarily Local
Formula (waiver) funds
Incumbent
309 (no additional edit checks) 3 = Primarily Rapid
Worker
Response (waiver)
funds
Blank or 0 = no
serviced received
Adult 1 = Yes
310 (Statewide 15% (no additional edit checks) 2 = No
Activities) Blank or 0 = N/A
Rapid
1 = Yes
Response
312 (no additional edit checks) 2 = No
(Additional
Blank or 0 = N/A
Assistance)
XXXX
313a NEG Project ID (no additional edit checks) Blank or 0000 = No
services received
Third NEG
XXXX
Project ID /
313c (no additional edit checks) Blank or 0000 = No
Special Project
services received
ID
2
01 = Institutionalized
02 = Health/Medical
03 = Deceased
04 = Family Care
05 = Reservists Called
to Active Duty
06 = Relocated to
Other Reasons Mandated Residential
for Exit (at time Program
of exit or 85-95 = Other ETA
during 3- If WIASRD 303 (Date of Exit) = Blank, then exclusions
327 quarter WIASRD 327 (Other Reasons for Exit) must = Warning 96 = TAA demonstration
measurement Blank, 00, or 99 97 = Hurricane
period exclusion
following the 98 = Retirement
quarter of exit) 99 = Invalid SSN.
00 = Participant exited
for reasons other than
one of the conditions
listed above.
Blank = Not exited or
N/A
Received Core 1 = Yes
Self-Services 2 = No
331 and (no additional edit checks) Blank or 0 = N/A
Informational
Activities
Note: The “Valid Value” column of this document explicitly states the only values and
formats acceptable to ETA. The individual record will be rejected if the data does not
conform. Please note that, although Blanks or 0s are included as “valid values” for most
fields, many fields have edit checks that require a value other than Blank or 0. Please
consult the list of edit checks on each data field to determine which valid values are
allowable for a given record.
3
Attachment 6 (official PDF): https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2010/TEGL17-09a6.pdf
Attachment F: Common WIASRD Reporting Errors
This attachment includes typical WIASRD submission errors that ETA has identified.
Please ensure accurate and complete data submission.
Not reporting disability status (Item 104) for many individuals: should be 1 or 2,
not 0 or blank for almost everyone.
Not reporting Hispanic (Item 105) for many individuals.
Not reporting Recently Separated Veteran (Item 114) for many veterans.
Incorrect reporting of high school graduates in Highest Grade Completed (Item
119). High school graduates should be reported using code ‘87’. Code ‘12’
should be used only for those who completed the 12th grade but did not graduate.
Not including Food Stamps recipients in Other Public Assistance Recipient (Item
121). The definition of this field was changed for PY 2005 to include Food Stamp
recipients.
Not reporting the Date of Actual Qualifying Dislocation (Item 125) for many
dislocated workers.
Not reporting adult characteristics for all or many individuals.
o Homeless (Item 125).
o Offender (Item 126).
Incorrect reporting of Employment and Training Programs Related to Food
Stamps (Item 328). This field is not used for reporting receipt of Food Stamps
(which is included in Item 121). Item 328 is to be used only for those who
received employment and training services funded by the Food Stamps program.
Not reporting new service fields:
o Core self-service and informational activities (Item 331).
o Date of first staff-assisted core service (Item 332).
o Workforce information services (Item 333).
o Date completed, or withdrew from, training (Item 336).
o Prevocational activities (Item 339).
Incorrect reporting of enrolled in education (Item 343).
o Should generally be ‘yes’ if a youth was in school at either participation
(Item 129) or exit (Item 670).
Not reporting wages in the quarter before registration (Item 614).
Not reporting wages before registration (Items 612 to 614) for persons who exit
after the exit cohort for average earnings or earnings change.
1
Not reporting education status at exit (Item 670) for youth.
Incorrect reporting of youth activities. Almost all youth should have at least one
youth activity reported. Several states do not report a large number of youth
without any youth activities. One state does not report any youth activities at all.
Incorrect reporting of NEG participants.
o Not providing records for all NEG participants. All participants enrolled
in a NEG project must be reported in the WIASRD, regardless of whether
or not they were coenrolled in Title 1b programs.
o Incorrect reporting of the NEG Project ID (Items 313a to 313c). A NEG
project ID must be entered for each NEG participant. This number is
found in the NEG Grant Award package. If the Participant is enrolled in
more than one NEG, all applicable NEG Project IDs should be entered in
the participant’s record. The NEG project ID is the state postal code
followed by a two-digit number. For example, a valid code for a project in
Utah would be UT02.
2
Attachment 7 (official PDF): https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2010/TEGL17-09a7.pdf
Attachment G: Relevant Periods of Exiters and Participants to Be Included in PY 2009 Q3 Quarterly WIASRD Submission
PY 2007 PY 2008 PY 2009
Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3
10/1/2007 - 1/1/2008 - 4/1/2008 - 7/1/2008 - 10/1/2008 - 1/1/2009 - 4/1/2009 - 7/1/2009 - 10/1/2009 - 1/1/2010 -
12/31/2007 3/31/2008 6/30/2008 9/30/2008 12/31/2008 3/31/2009 6/30/2009 9/30/2009 12/31/2009 3/31/2010
Participant Data
Youth Diploma or Equivalent
Rate
Skill Attainment Rate
Exiter Characteristics
Employment and Credential
Rates
Common Measure: Attainment of
Degree or Certificate
Common Measure: Placement in
Employment or Education
Common Measure: Entered
Employment Rate
Common Measure: Literacy
Numeracy Gains
Common Measure: Employment
Retention Rate
Common Measure: Average
Earnings
Six Month Earnings Increase
12 Month Employment
Retention Rate
12 Months Earnings Increase or
Earnings Replacement
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