2014 farmworker employment and training grant planning

Accessible letter PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2014/TEGL_16_13_Acc.pdf

CLASSIFICATION
   EMPLOYMENT AND TRAINING ADMINISTRATION                  OWI
               ADVISORY SYSTEM                             CORRESPONDENCE SYMBOL
          U.S. DEPARTMENT OF LABOR                         NFJP
             Washington, D.C. 20210                        DATE
                                                            March 25, 2014


ADVISORY:       TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 16-13

TO:             NATIONAL FARMWORKER JOBS PROGRAM GRANTEES

FROM:           ERIC M. SELEZNOW /s/
                Acting Assistant Secretary

SUBJECT:        Program Year 2014 Planning Guidance for National Farmworker Jobs Program
                Employment and Training Grantees

1. Purpose. To provide instructions for National Farmworker Jobs Program (NFJP)
   employment and training grantees for preparing and submitting grant plans for Program Year
   (PY) 2014, and to convey the grant allocations for the program year.

2. References.
   • Federal Register, February 12, 2013, Notice of Availability of Funds and Solicitation for
      Grant Applications for National Farmworker Jobs Program Grants;
   • Section 167 of the Workforce Investment Act of 1998 (WIA), as amended (Pub. L. 105-
      220); and
   • 20 CFR Part 669.

3. Background. The Department of Labor’s Employment and Training Administration (ETA)
   awards NFJP grants for a 2-year period. Funding for the second year of the grant period is
   dependent upon the submission of a grant plan and approval of that plan by ETA. This
   Training and Employment Guidance Letter (TEGL) provides instructions to NFJP grantees
   operating grants for the current 2-year grant period (PYs 2013 and 2014), to prepare and
   submit their grant plans for the second year of the grant period (PY 2014).

4. Grant Plan Requirements. To receive PY 2014 funds, NFJP employment and training
   grantees must submit a grant plan and have that plan approved by ETA. The grant plan must
   contain the following:

   A. Standard Form (SF) 424, “Application for Federal Assistance.” The SF-424 must
      clearly identify the grantee, be signed by an individual with authority to enter into a grant
      agreement, and include the grantee’s Data Universal Numbering System number.
      Grantees must use the current version of SF-424 available at:
      http://apply07.grants.gov/apply/forms/sample/SF424_2_1-V2.1.pdf.


 RESCISSIONS                                               EXPIRATION DATE
 None                                                      June 30, 2015

B. SF-424A Budget Information Form and Budget Narrative. Grantees must include a
   SF-424A and a narrative explanation to support the funding. Grantees must use the
   current version of SF-424A available at: http://www.doleta.gov/MSFW/pdf/sf424a.pdf.

C. Abstract. Grantees must include a one-to-two page summary description of the grant
   plan, including the grantee name, identification of the service delivery area, the program
   strategies, and grant outcomes.

D. Grant Plan Narrative. The grant plan narrative must include the following elements:

   i. Economic and Population Analysis.
      • Describe the socio-economic characteristics of the population, including the
         employment and education needs and the barriers to employment facing migrant
         and seasonal farmworkers (MSFWs) in the service area.
      • Describe the economic conditions of the service area, including the characteristics
         of the agricultural industry.
      • Describe the employment outlook of the service area, including the identification
         of the growth or in-demand industries or occupations targeted for employment
         opportunities for MSFWs.

   ii. Program Design. Describe the program strategies for PY 2014 to provide services to
       MSFWs in the service area, including:
       • The outreach approaches to find eligible participants effectively.
       • Employer engagement, including strategies for outreach, job development, and job
          seeker placement.
       • The strategies for providing core, intensive, and training services to participants,
          including delivery of those services in conjunction with the American Job Center
          network (also known as the One-Stop Career Center system).
       • The types of training services, the occupation focus of that training, and any
          industry-recognized credentials that participants will receive through training.
       • The related assistance services needed by MSFWs and the strategies for providing
          those services, including how related assistance will be coordinated with other
          available services in the service area.
       • The method the grantee will use to target its services on specific segments of the
          eligible population, as appropriate.

   iii. Partnership Strategies.
        • Describe the partnerships in place, and the strategies for increasing the network of
           organizations with which the grantee collaborates, in order to enhance outreach
           and service delivery, improve outcomes for MSFWs, and optimize the program’s
           resources.

   iv. Outcomes.
       • Describe the outcomes for the grant for PY 2014.
       • Describe the manner in which the proposed services to MSFWs will strengthen


              their ability to obtain and retain employment or stabilize their agricultural
              employment.

   E. Organizational Chart. Grantees must attach an organizational chart that identifies all the
      positions funded, in full or in part, by the NFJP grant award, the salary levels of those
      positions, and the expected time commitment of each position to NFJP.

   F. ETA Form 9094, Program Planning Summary. Grantees must provide a Program
      Planning Summary (PPS), which depicts planned participant levels and outcomes. In
      addition to submitting as part of the grant plan, grantees must enter the PPS into the
      grantee on-line reporting system, the Enterprise Business Support System (EBSS), by
      July 31, 2014. Grantees must use the current PPS Form 9094, which is available at:
      http://www.doleta.gov/MSFW/html/govtform.cfm.

   G. ETA Form 9093, Budget Information Summary. Grantees must provide a Budget
      Information Summary (BIS), which depicts the budget plan for quarterly expenditures for
      administrative and program costs, breaking out projected costs for related assistance from
      that of all other program services. Administrative costs are limited to 15 percent of the
      total grant amount. In addition to submission as part of the grant plan, grantees must
      enter the BIS into the grantee on-line reporting system, EBSS, by July 31, 2014. Grantees
      must use the current BIS Form 9093, which is available at:
      http://www.doleta.gov/MSFW/html/govtform.cfm.

   H. Indirect Cost Rate. If applicable, as discussed in Section 5 of this TEGL, the Indirect
      Cost Rate (ICR) agreement is to be included in the grant plan.

   I. Use of PY 2013 Funds. If applicable, as discussed in Section 6 of this TEGL, grantees
      must identify their intent to use PY 2013 funds in PY 2014 for training or work
      experience. Grantees must indicate the amount of PY 2013 funds they will use in PY
      2014, and the number of participants for which training/work experience will be paid
      through these funds.

5. Indirect Cost Rate. As specified in Office of Management and Budget Circular Cost
   Principles, indirect costs are those that have been incurred for common or joint objectives
   and cannot be readily identified with a particular final cost objective. An ICR is required
   when an organization operates under more than one grant or other activity, whether
   Federally-assisted or not. Organizations must use the ICR supplied by a Federal Cognizant
   Agency. More information on ICRs and Federal Cognizant Agencies is available at:
   http://www.doleta.gov/grants/resources.cfm.

   If the grantee notes indirect charges on the SF-424A, they must have a valid ICR agreement
   on file. If a NFJP grantee has an ICR agreement that expires before June 30, 2015, the
   grantee must include its most recent ICR agreement as part of the grant plan submitted to
   ETA. If an organization requires a new ICR or has a pending ICR, the Grant Officer will
   award a temporary billing rate for 90 days until a provisional rate can be issued. Within this


   90-day period, the organization must submit an acceptable indirect cost proposal to its
   Federal Cognizant Agency to obtain a provisional ICR.

   Note: Grantees that do not elect to charge indirect costs or that have a current ICR agreement
   that expires after June 30, 2015, do not need to include any ICR information in the grant plan.

6. Use of PY 2013 Funds. Grantees may have participants whose Individual Employment
   Plans provide for training or work experience that extends beyond June 30, 2014. In such
   instances, grantees may continue to use PY 2013 funds in PY 2014 for training/work
   experience for those participants. PY 2013 funds dedicated to helping participants complete
   their training/work experience in PY 2014 must be obligated by June 30, 2014. Otherwise,
   grantees will not be able to use PY 2013 funds in PY 2014.

   Grantees using PY 2013 funds in PY 2014 must continue to file each quarter a Federal
   Financial Report (ETA Form 9130) for PY 2013 funds until those funds are fully expended.
   Grantees should be aware that although limited use of first year funds (PY 2013) in the
   second year (PY 2014) of the 2-year grant period is permitted, grantees are expected to
   expend all grant funds by the end of the grant period, which is June 30, 2015. Otherwise,
   unobligated, unexpended or uncommitted funds remaining by the end of the grant period in
   which they were awarded must be returned to the Department of Labor.

7. Grantee Performance Goals. Federal regulations for NFJP (20 CFR 669.500) indicate that
   the levels of performance for grantees will take into account the characteristics of the
   population to be served and the economic conditions in the service area. These regulations
   also indicate that the levels will be established in a negotiation between the Department of
   Labor and the grantee. Beginning with PY 2014, ETA will be implementing a new approach
   for establishing grantee performance goals for the three common performance measures –
   entered employment, retention in employment, and average earnings. ETA will establish
   grantee performance goals through a statistical regression model that accounts for economic
   conditions and participant characteristics, and through a negotiation process. ETA will
   provide detailed instructions on the process for performance goals to grantees separately.
   Once finalized, ETA will incorporate grantees’ performance goals in the PY 2014 grant plan.

8. Grant Allocations. The total amount available for NFJP employment and training grants for
   PY 2014 is $75,885,000. The PY 2014 allocations are an attachment to this TEGL and are
   available at: http://www.doleta.gov/MSFW/html/docs/StateAllocations.cfm.

9. Submission Requirements. Grantees must submit their PY 2014 grant plan to ETA no later
   than May 2, 2014. Please submit grant plans electronically to the NFJP program e-mail
   address – [email protected] – with an electronic “cc” to the appropriate regional Federal Project
   Officer.

10. Inquiries. Please address questions regarding this guidance to the appropriate regional
    Federal Project Officer.


11. Attachments.
    • PY 2014 State Allocations
    • PY 2014 California Sub-State Allocations

Attachment 1: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2014/TEGL_16_13_Attachment_I_Acc.pdf

Attachment I

             U. S. Department of Labor
       Employment and Training Administration
National Farmworker Jobs Program
   PY 2014 Allocations to States

   State                                  Total

  Total . . . . . . . . . . . . . . .    $75,885,000

  Alabama . . . . . . . . . . . . .          767,959
  Alaska . . . . . . . . . . . . . .               -
  Arizona . . . . . . . . . . . . .        2,068,038
  Arkansas . . . . . . . . . . . .         1,110,208
  California . . . . . . . . . . .        19,380,015
  Colorado . . . . . . . . . . . .           969,723
  Connecticut . . . . . . . . .              341,748
  Delaware . . . . . . . . . . . .           123,076
  Dist of Columbia . . . . .                       -
  Florida . . . . . . . . . . . . . .      4,020,549
  Georgia . . . . . . . . . . . . .        1,485,859
  Hawaii . . . . . . . . . . . . . .         320,484
  Idaho . . . . . . . . . . . . . . .      1,042,300
  Illinois . . . . . . . . . . . . . .     1,393,708
  Indiana . . . . . . . . . . . . . .        895,577
  Iowa . . . . . . . . . . . . . . . .     1,141,031
  Kansas . . . . . . . . . . . . .         1,042,405
  Kentucky . . . . . . . . . . . .         1,174,208
  Louisiana . . . . . . . . . . .            883,219
  Maine . . . . . . . . . . . . . . .        284,214
  Maryland . . . . . . . . . . . .           351,544
  Massachusetts . . . . . . .                312,287
  Michigan . . . . . . . . . . . .         1,356,926
  Minnesota . . . . . . . . . . .          1,196,700
  Mississippi . . . . . . . . . .          1,257,920
  Missouri . . . . . . . . . . . .           956,019
  Montana . . . . . . . . . . . .            579,189
  Nebraska . . . . . . . . . . . .         1,055,272
  Nevada . . . . . . . . . . . . .          174,311
  New Hampshire . . . . . .                  98,846
  New Jersey . . . . . . . . . .            675,178
  New Mexico . . . . . . . . .              918,080
  New York . . . . . . . . . . .           1,606,571
  North Carolina . . . . . . .             2,609,522
  North Dakota . . . . . . . .               589,107
  Ohio . . . . . . . . . . . . . . . .     1,221,776
  Oklahoma . . . . . . . . . . .           1,234,177
  Oregon . . . . . . . . . . . . .         1,912,247
  Pennsylvania . . . . . . . .             1,498,136
  Puerto Rico . . . . . . . . .            2,965,804
  Rhode Island . . . . . . . .               37,525
  South Carolina . . . . . . .              937,644
  South Dakota . . . . . . . .              601,483
  Tennessee . . . . . . . . . .             831,470
  Texas . . . . . . . . . . . . . . .      6,471,095
  Utah . . . . . . . . . . . . . . . .       280,460
  Vermont . . . . . . . . . . . . .          185,024
  Virginia . . . . . . . . . . . . .         899,738
  Washington . . . . . . . . . .           2,996,573
  West Virginia . . . . . . . .              190,396
  Wisconsin . . . . . . . . . . .          1,212,803
  Wyoming . . . . . . . . . . . .            226,856

Attachment 2: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2014/TEGL_16_13_Attachment_II_Acc.pdf

Attachment II


                      National Farmworker Jobs Program
                    PY 2014 California Sub-State Allocations

                                                                 PY 2014
                      Grantee                    Distribution
                                                                Allocation

Center for Employment Training, Inc.              41.0735%      $7,960,050

Central Valley Opportunity Centers, Inc.           9.6465%      $1,869,493

County of Kern, Employers Training Resource       10.5478%      $2,044,165

Proteus, Inc.                                     19.7661%      $3,830,673

California Human Development Corporation          18.9661%      $3,675,633

TOTAL CALIFORNIA ALLOCATION                        100.00%      $19,380,015