2014 farmworker housing grant planning

Accessible letter PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2014/TEGL_15_13_Acc.pdf

CLASSIFICATION
   EMPLOYMENT AND TRAINING ADMINISTRATION                  OWI
               ADVISORY SYSTEM                             CORRESPONDENCE SYMBOL
          U.S. DEPARTMENT OF LABOR                         NFJP
             Washington, D.C. 20210                        DATE
                                                           March 25, 2014


ADVISORY:       TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 15-13

TO:             NATIONAL FARMWORKER JOBS PROGRAM GRANTEES

FROM:           ERIC M. SELEZNOW /s/
                Acting Assistant Secretary

SUBJECT:        Program Year 2014 Planning Guidance for National Farmworker Jobs Program
                Housing Grantees

1. Purpose. To provide instructions for National Farmworker Jobs Program (NFJP) housing
   grantees for preparing and submitting grant plans for Program Year (PY) 2014, and to convey
   the grant allocations for the program year.

2. References.
   • Section 167 of the Workforce Investment Act of 1998 (WIA), as amended (Pub. L. 105-
      220); and
   • 20 CFR Part 669.

3. Background. The Department of Labor’s Employment and Training Administration awards
   NFJP grants for a 2-year period. Funding for the second year of the grant period is dependent
   upon the submission of a grant plan and approval of that plan by ETA. This Training and
   Employment Guidance Letter (TEGL) provides instructions to NFJP housing grantees
   operating grants for the current 2-year grant period (PYs 2013 and 2014), to prepare and
   submit their grant plans for the second year of the grant period (PY 2014).

4. Grant Plan Requirements. To receive PY 2014 funds, NFJP housing grantees must submit
   a grant plan and have that plan approved by ETA. The grant plan must contain the following:

   A. Standard Form (SF) 424, “Application for Federal Assistance.” The SF-424 must
      clearly identify the grantee, be signed by an individual with authority to enter into a grant
      agreement, and include the grantee’s Data Universal Numbering System number.
      Grantees must use the current version of SF-424 available at:
      http://apply07.grants.gov/apply/forms/sample/SF424_2_1-V2.1.pdf.

   B. SF-424A Budget Information Form and Budget Narrative. Grantees must include a
      SF-424A and a narrative explanation to support the funding. Grantees must use the
      current version of SF-424A available at: http://www.doleta.gov/MSFW/pdf/sf424a.pdf.


 RESCISSIONS                                               EXPIRATION DATE
 None                                                      June 30, 2015

   Grantees that receive funds for both permanent and temporary housing assistance must
   submit: 1) three SF-424As – one for the total amount of grant funds, one for permanent
   housing funds, and one for temporary housing funds; and 2) separate budget narratives for
   permanent and temporary housing.

C. Abstract. Grantees must include a one-to-two page summary description of the grant
   plan, including the grantee name, identification of the service delivery area, the program
   strategies, and grant outcomes.

D. Grant Plan Narrative. The grant plan narrative must include the following elements:

   i. Housing Analysis.
      • Describe the housing market in the service delivery area.
      • Explain the housing needs of the migrant and seasonal farmworker (MSFW)
         population in the service area, including the challenges faced by MSFWs in
         accessing the housing market.

   ii. Program Activities.
       • Provide a detailed description of the housing assistance activities for PY 2014.
          Grantees that receive funds for both permanent and temporary housing assistance
          must provide separate descriptions for each type of assistance.
       • Describe the strategies for identifying and conducting outreach to eligible
          farmworkers with housing needs, including farmworkers eligible for NFJP.
       • Describe how the program activities support MSFWs to obtain and retain
          employment or participate in training or other activities that lead to improved
          economic outcomes.

   iii. Partnership Strategies.
        • Outline the housing assistance resources available from state and local agencies,
           faith-based and community organizations, employers, and other entities in the
           service area.
        • Describe how the grantee will work with partner organizations to integrate its
           housing services with those already available in the service area, in order to
           increase the quality and quantity of housing available to MSFWs and optimize the
           program’s resources.

   iv. Outcomes.
       • Describe the outcomes for the grant for PY 2014.
       • Provide projections of the number of individuals and families who will be served
          under the grant in PY 2014.

E. Timeline. Grantees must include a timeline for the entirety of PY 2014 that clearly
   depicts, by quarter, the milestones for the activities described in the grant plan narrative.


   F. Organizational Chart. Grantees must attach an organizational chart that identifies all the
      positions funded, in full or in part, by the NFJP grant award, the salary levels of those
      positions, and the expected time commitment of each position to NFJP.

   G. Indirect Cost Rate. If applicable, as discussed in Section 5 of this TEGL, the Indirect
      Cost Rate (ICR) agreement is to be included in the grant plan.

5. Indirect Cost Rate. As specified in Office of Management and Budget Circular Cost
   Principles, indirect costs are those that have been incurred for common or joint objectives
   and cannot be readily identified with a particular final cost objective. An ICR is required
   when an organization operates under more than one grant or other activity, whether
   Federally-assisted or not. Organizations must use the ICR supplied by a Federal Cognizant
   Agency. More information on ICRs and Federal Cognizant Agencies is available at:
   http://www.doleta.gov/grants/resources.cfm.

   If the grantee notes indirect charges on the SF-424A, they must have a valid ICR agreement
   on file. If a NFJP grantee has an ICR agreement that expires before June 30, 2015, the
   grantee must include its most recent ICR agreement as part of the grant plan submitted to
   ETA. If an organization requires a new ICR or has a pending ICR, the Grant Officer will
   award a temporary billing rate for 90 days until a provisional rate can be issued. Within this
   90-day period, the organization must submit an acceptable indirect cost proposal to its
   Federal Cognizant Agency to obtain a provisional ICR.

   Note: Grantees that do not elect to charge indirect costs or that have a current ICR agreement
   that expires after June 30, 2015, do not need to include any ICR information in the grant plan.

6. Grant Allocations. The total amount available for NFJP housing grants for PY 2014 is
   $5,517,000. The PY 2014 allocations are an attachment to this TEGL and are available at:
   http://www.doleta.gov/MSFW/html/housing.cfm.

7. Submission Requirements. Grantees must submit their PY 2014 grant plan to ETA no later
   than May 2, 2014. Please submit grant plans electronically to the NFJP program e-mail
   address – [email protected] – with an electronic “cc” to the appropriate regional Federal Project
   Officer.

8. Inquiries. Please address questions regarding this guidance to the appropriate regional
   Federal Project Officer.

9. Attachment. PY 2014 Housing Assistance Allocations.

Attachment 1: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2014/TEGL_15_13_Attachment_Acc.pdf

U.S. Department of Labor
                                                    Employment and Training Administration
                                                      National Farmworker Jobs Program
                                                    Housing Assistance Allocations – PY 2014

Grantee                                   State   Areas Served                                                   Permanent    Temporary      Total
PPEP Microbusiness and Housing             AZ     AZ : Yuma County
Development Corp.                                                                                                $170,916     $173,279     $344,195
People’s Self-Help Housing                 CA     CA: Central Coast                                               $73,272                  $73,272
Rural Community Assistance Corp.           CA     HI: Oahu                                                       $109,587      $2,707      $112,294
SELF Help Enterprises                      CA     CA: San Joaquin Valley, including Stanislaus, Merced,
                                                  Madera, Fresno, Tulare, Kings, and Kern counties               $183,179                  $183,179

South County Housing Corp.                CA      CA: unincorporated areas of Monterey County, City of Soledad   $274,770                  $274,770
Community Resources and Housing           CO      CO: Alamosa, Crowley, Delta, Gunnison, Las Animas, Mesa,
Development Corp.                                 Montrose, Otero, Rio Grande, and Saguache counties. AZ:
                                                  Cochise, Mohave, La Paz, Graham, Greenlee, and Yuma
                                                  counties. ID: Canyon, Bannock, Bonner, Bingham, Cassia,         $73,822     $301,731     $375,553
                                                  Clark, Gooding, Jerome, Minidoka, Power, Twin Falls, and
                                                  Owyhee counties. NM: Dona Ana, Chaves, and Luna counties.
Farmworker Coordinating Council of         FL     FL: Belle Glade, Pahokee, Canal Point, and South Bay
Palm Beach County, Inc.                                                                                                       $288,143     $288,143
Florida Non-Profit Housing, Inc.           FL     Delaware, Florida, Maryland, Mississippi, and Virginia         $503,584     $182,827     $686,411
Proteus Inc.                               IA     IA: Des Moines, Fort Dodge, and Iowa City                                    $63,325      $63,325
Telamon Corp.                              MI     Michigan                                                                     $54,006      $54,006
Telamon Corp.                              NC     Alabama, North Carolina, South Carolina, Maryland, Delaware,
                                                  Georgia, West Virginia, and Virginia                           $651,610     $160,902     $812,513
Pathstone                                  NY     New York, Vermont, Maine, New Jersey, Pennsylvania, Ohio,
                                                  Indiana, and Puerto Rico                                       $725,772     $142,292     $868,064
ORO Development Corp.                      OK     OK: Altus, Miami, Muskogee, Clinton, and Oklahoma City                       $41,303      $41,303
Tennessee Opportunity Program Inc.         TN     TN: Cannon, Coffee, DeKalb and Warren counties                  $40,303                   $40,303
Motivation Education and Training, Inc.    TX     Louisiana and Texas                                            $449,404     $140,863     $590,266
Office of Rural Farmworker Housing        WA      WA: Benton, Grant, Okanogan, Skagit, and Yakima counties.
                                                  OR: Clatsop, Jefferson, Marion, Morrow, Tillamook, and         $274,770                  $274,770
                                                  Washington counties.
United Migrant Opportunity Services        WI     Wisconsin, Illinois, Missouri, Kansas, Nebraska, Iowa, South
/UMOS Inc.                                        Dakota, and Minnesota                                          $330,911     $103,721     $434,632

Total                                                                                                            $3,861,900   $1,655,100   $5,517,000