Ezel / Labor Guidance / US
Back to Federal guidance

WIA annual and quarterly performance reporting schedules

Summary ETA clarified when states had to submit Workforce Investment Act annual reports and participant records for program years 2003 and 2004. It specified which past program years to include, required fields, and validation deadlines, then aligned quarterly reporting periods with the 2004 annual report. This changes TEGL 14-03; ETA now labels the change Canceled.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 14-03, Change 1
Date issued
August 11, 2004
Status
Withdrawn
ETA lists this Change 1 advisory as Canceled as of October 25, 2026; the listing does not identify a cancellation instrument. The letter printed Expiration Date: Continuing.
Status last verified October 25, 2026
Topics
Workforce Programs Performance Reporting Data Validation
Source
View the official document

Is this still the rule?

This document has been withdrawn. Ezel checks what federal law requires today, under current federal labor law, and answers your situation with citations.

This document has been withdrawn
ETA lists this Change 1 advisory as Canceled as of October 25, 2026; the listing does not identify a cancellation instrument. The letter printed Expiration Date: Continuing. It no longer reflects the agency's current position. Treat this page as historical context, not current guidance, and verify current law before relying on anything here.
About this page: The full text below is the official document from U.S. Department of Labor, Employment and Training Administration (ETA). Ezel adds the plain-English summary and tracks the document's status. The official source linked on this page is authoritative for any reliance.

This is Change 1 to TEGL 14-03. The official packet includes Attachment I and Attachment II, transcribed below.

EMPLOYMENT AND TRAINING ADMINISTRATION ADVISORY SYSTEM
U.S. DEPARTMENT OF LABOR
Washington, D.C. 20210
CLASSIFICATION: Reporting/WIASRD & Annual Report
CORRESPONDENCE SYMBOL: PRO
DATE: August 11, 2004

TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 14-03, Change 1

TO: ALL STATE WORKFORCE LIAISONS; ALL STATE WORKFORCE AGENCIES

FROM: EMILY STOVER DeROCCO, Assistant Secretary

SUBJECT: Performance Reporting Submission Procedures for the Workforce Investment Act Standardized Record Data (WIASRD), the Annual Report, and the Quarterly Reports under Title IB of the Workforce Investment Act (WIA) for Program Year (PY) 2003 and 2004

  1. Purpose. To clarify adjustments made to the PY 2003 and PY 2004 WIA Annual Report and WIASRD reporting cycles in Training and Employment Guidance Letter (TEGL) 14-03, highlight existing submission procedures related to these reports, and align quarterly reports with the Annual Report timeframes.

  2. References. Workforce Investment Act of 1998 Section 136; 20 Code of Federal Regulations 667.300; TEGL 7-01 and TEGL 7-01, Change 1 “Performance Reporting Submission Procedures for the Workforce Investment Act Standardized Record Data (WIASRD) and the Annual Report under Title IB of the Workforce Investment Act (WIA);” TEGL 14-00, Change 1 “Guidance on the Workforce Investment Act (WIA) Management Information and Reporting System;” TEGL No. 7-99, “Core and Customer Satisfaction Performance Measures for the Workforce Investment System;” TEGL No. 8-99, “Negotiating Performance Goals; and Incentives and Sanctions Process under Title I of the Workforce Investment Act (WIA);” TEGL No. 11-01 “Guidance on Revising Workforce Investment Act (WIA) State Negotiated Levels of Performance;” and TEGL No. 14-03 “Performance Reporting Submission Procedures for the Workforce Investment Act Standardized Record Data (WIASRD) and the Annual Report under Title IB of the Workforce Investment Act (WIA).” These documents are available for review at www.doleta.gov.

  3. Background. Each year, the Secretary of Labor issues an annual performance report to highlight Department-wide achievements. As a flagship program administered by ETA, WIA title I results are particularly important to the Department’s annual report. Deadlines associated with the publishing of the Department’s report were adjusted to coincide with the beginning of the federal fiscal year. Thus, ETA has adjusted the timeframes for reporting on WIA results in order to present the most complete and accurate picture of the program for this report.

RESCISSIONS: [none listed]
EXPIRATION DATE: Continuing

  1. Clarifications to WIA Annual Report and WIASRD submission requirements.

The following two sections provide clarifications to guidance set forth in TEGL 14-03, as well as additional information related to the WIA Annual Report and WIASRD submissions.

A. WIA Annual Report submissions.

  1. The due dates for the PY 2003 and PY 2004 WIA Annual Reports are October 1, 2004, and October 1, 2005, respectively.

  2. Because of the shift in timeframes associated with the WIA annual report, the PY 2003 annual performance outcomes will overlap outcomes reported as part of the PY 2002 annual performance reports. Regardless of this overlap, states will be held accountable for outcomes reported in the PY 2003 annual report. ETA will analyze these data to determine an individual state’s status in terms of incentives and sanctions.

  3. States may update PY 2003 outcomes that were previously included in the PY 2002 annual report by including additional outcomes that were not available at the time the PY 2002 annual report was submitted. Outcome information that is part of the “overlap” data mentioned in item 2 above can be updated with information that has become available since that data was submitted as part of the PY 2002 annual report.

  4. ETA has not changed policy regarding the negotiation of performance levels and requests to revise those levels.

  5. The shift in timeframes associated with the report that states submit to ETA does not affect the discretion that Governors have to award incentives to local areas. (See WIA section 134(a)(2)(B)(iii) and 20 CFR 666.400(b).) States do not have to change the time periods they use to award incentives to local areas unless deemed necessary by the governor.

B. WIASRD submissions.

  1. The due dates for the PY 2003 and PY 2004 WIASRD are October 15, 2004, and October 15, 2005, respectively.

  2. The group of exiters reported through the WIASRD is updated from that described in TEGL 14-03. The PY 2003 WIASRD submission must contain records for all exiters from PY 2001, PY 2002 and PY 2003. The PY 2004 WIASRD submission must contain records for all exiters from PY 2002, PY 2003 and PY 2004.

  3. States must follow the completeness requirements on Attachment I. These requirements generally follow what is required for states to submit the PY 2003 Annual Report. This attachment will apply for the PY 2004 WIASRD submission—all dates should be advanced by one year.

  4. ETA is aware of confusion about the reporting of individuals served by National Emergency Grants. As stated previously in Attachment E to TEGL 14-00, Change 1, the universe of WIASRD submissions includes all individuals served by National Emergency Grants who have exited the program. Whether or not these individuals are co-enrolled in WIA, states that provide services to individuals with NEG funds must report on the characteristics, services and outcomes of those individuals through the WIASRD.

  5. ETA’s Enterprise Information Management System (EIMS) contains edit checks to ensure that all WIASRD records submitted include the following required elements:

a. the individual identifier (item 101),
b. WIB/statewide code (item 301),
c. registration date (item 302),
d. exit date (item 303), and
e. AT LEAST one funding stream code must be populated. That is, at least one of the following fields must contain a “1” (“yes”) code: adult (local), dislocated worker (local), youth (local), displaced homemaker (statewide), other (statewide), rapid response- additional assistance, or national emergency grant (items, 304, 305, 306, 307, 308, 310, 312, or 313a, 313b, or 313c).

C. Data Validation and the WIA Annual Report.

  1. There are two components to Data Validation: Reports Validation and Data Element Validation.

  2. States should complete the Reports Validation report prior to submitting the annual report. Data report validation for PY 2003 is due October 1, 2004. Software reflecting the annual report timeframes for the PY 2003 report will be available in August.

  3. Data Element Validation is due February 1, 2005.

  4. Changes to the WIA quarterly report. In order to address concerns raised by states currently challenged to provide ETA a set of quarterly performance reports that reflect different time periods than the annual performance reports due for PY 2003 and PY 2004, ETA is announcing changes to align the quarterly reporting timeframes with those of the PY 2004 annual reports. These changes will become effective with the reports due to ETA on November 14, 2004, and will ensure that the report due August 14, 2005, most closely resembles the annual report that will be due October 1, 2005. Please see Attachment II, which shows the reportable timeframes for each measure that will be included in the quarterly reports that are due starting in November 2004.

  5. Action Required. States are requested to distribute this information to the appropriate state and local staff.

  6. Inquiries. Questions concerning this issuance may be directed to your regional performance specialists or the Performance and Results Office ([email protected] or 202-693-3031).

  7. Attachments.

I. Required Completeness for PY 2003 WIASRD Items
II. Aligning the Quarterly Reports with the PY 2004 Annual Report

Attachment I: Required Completeness for PY 2003 and PY 2004 WIASRD Items

“Should be complete” dates apply to all individuals who exited on or before the date shown.

Item Item description PY 2003 PY 2004
345 Received follow-up services for 12 months June 30, 2003 June 30, 2004
601 Employed in quarter after exit quarter September 30, 2003 September 30, 2004
602 Source of supplemental data, quarter after exit quarter September 30, 2003 September 30, 2004
603 Occupational code September 30, 2003 September 30, 2004
604 Occupational code type September 30, 2003 September 30, 2004
605 Entered training-related employment September 30, 2003 September 30, 2004
606 Method used to determine training-related employment September 30, 2003 September 30, 2004
607 Entered non-traditional employment September 30, 2003 September 30, 2004
608 Employed in third quarter after exit quarter March 31, 2003 March 31, 2004
609 Source of supplemental data, third quarter after exit quarter March 31, 2003 March 31, 2004
610 Employed in fifth quarter after exit quarter September 30, 2002 September 30, 2003
611 Source of supplemental data, fifth quarter after exit quarter September 30, 2002 September 30, 2003
612 Total earnings from wage records for the third quarter prior to registration March 31, 2003[i] March 31, 2004[ii]
613 Total earnings from wage records for the third quarter prior to dislocation March 31, 2003[i] March 31, 2004[i]
614 Total earnings from wage records for the second quarter prior to registration March 31, 2003[i] March 31, 2004[i]
615 Total earnings from wage records for the second quarter prior to dislocation March 31, 2003[i] March 31, 2004[i]
616 Total earnings from wage records for the first quarter following the exit quarter September 30, 2003 September 30, 2004
617 Total earnings from wage records for the second quarter following the exit quarter March 31, 2003 March 31, 2004
618 Total earnings from wage records for the third quarter following the exit quarter March 31, 2003 March 31, 2004
619 Total earnings from wage records for the fourth quarter following the exit quarter September 30, 2002[i] September 30, 2003[i]
620 Total earnings from wage records for the fifth quarter following the exit quarter September 30, 2002 September 30, 2003
621 Type of recognized educational/ occupational certificate/credential/ diploma/degree attained September 30, 2003 September 30, 2004
622 Other reasons for exit March 31, 2004[i] March 31, 2005[i]
623 In postsecondary education or advanced training in quarter after exit September 30, 2003 September 30, 2004
624 In postsecondary education or advanced training in the third quarter after exit. March 31, 2003 March 31, 2004
625 to 672 Younger Youth Goal Information March 31, 2004 March 31, 2005
673 Attained Secondary School Diploma March 31, 2004 March 31, 2005
674 Date of high school diploma or GED attainment March 31, 2004 March 31, 2005
675 Youth placement information September 30, 2003 September 30, 2004
676 Youth retention information March 31, 2003 March 31, 2004

NOTE: Items not included in the table should be complete for all exiters included in the WIASRD.

[i] Please provide for additional quarters of exiters if the information is available.

[ii] Please provide for additional quarters of exiters if the information is available.

Attachment II: Aligning the Quarterly Reports with the PY 2004 Annual Report

Report quarters and due dates: July–September (11/14/04), October–December (2/14/05), January–March (5/15/05), April–June (8/14/05). Each table cell gives the report number and the period it covers.

Reporting item Period over which to cumulate Jul–Sep Oct–Dec Jan–Mar Apr–Jun
Total participants July 1, 2004 – June 30, 2005 1 (July 1, 2004 – Sept 30, 2004) 2 (July 1, 2004 – Dec 31, 2004) 3 (July 1, 2004 – Mar 31, 2005) 4 (July 1, 2004 – June 30, 2005)
Total exiters April 1, 2004 – March 31, 2005 1 (Apr 1, 2004 – June 30, 2004) 2 (Apr 1, 2004 – Sept 30, 2004) 3 (Apr 1, 2004 – Dec 31, 2004) 4 (Apr 1, 2004 – Mar 31, 2005)
Youth diploma or equivalent rate April 1, 2004 – March 31, 2005 1 (Apr 1, 2004 – June 30, 2004) 2 (Apr 1, 2004 – Sept 30, 2004) 3 (Apr 1, 2004 – Dec 31, 2004) 4 (Apr 1, 2004 – Mar 31, 2005)
Skill attainment rate April 1, 2004 – March 31, 2005 1 (Apr 1, 2004 – June 30, 2004) 2 (Apr 1, 2004 – Sept 30, 2004) 3 (Apr 1, 2004 – Dec 31, 2004) 4 (Apr 1, 2004 – Mar 31, 2005)
Employer customer satisfaction January 1, 2004 – December 31, 2004 1 (Jan 1, 2004 – Mar 31, 2004) 2 (Jan 1, 2004 – June 30, 2004) 3 (Jan 1, 2004 – Sept 30, 2004) 4 (Jan 1, 2004 – Dec 31, 2004)
Participant customer satisfaction January 1, 2004 – December 31, 2004 1 (Jan 1, 2004 – Mar 31, 2004) 2 (Jan 1, 2004 – June 30, 2004) 3 (Jan 1, 2004 – Sept 30, 2004) 4 (Jan 1, 2004 – Dec 31, 2004)
Entered employment rate October 1, 2003 – September 30, 2004 1 (Oct 1, 2003 – Dec 31, 2003) 2 (Oct 1, 2003 – Mar 31, 2004) 3 (Oct 1, 2003 – June 30, 2004) 4 (Oct 1, 2003 – Sept 30, 2004)
Credential and employment (A/DW) or Credential rates (Y) October 1, 2003 – September 30, 2004 1 (Oct 1, 2003 – Dec 31, 2003) 2 (Oct 1, 2003 – Mar 31, 2004) 3 (Oct 1, 2003 – June 30, 2004) 4 (Oct 1, 2003 – Sept 30, 2004)
Six month retention rate April 1, 2003 – March 31, 2004 1 (Apr 1, 2003 – June 30, 2003) 2 (Apr 1, 2003 – Sept 30, 2003) 3 (Apr 1, 2003 – Dec 31, 2003) 4 (Apr 1, 2003 – Mar 31, 2004)
Six month earnings change or earnings replacement rate April 1, 2003 – March 31, 2004 1 (Apr 1, 2003 – June 30, 2003) 2 (Apr 1, 2003 – Sept 30, 2003) 3 (Apr 1, 2003 – Dec 31, 2003) 4 (Apr 1, 2003 – Mar 31, 2004)
Younger youth retention rate April 1, 2003 – March 31, 2004 1 (Apr 1, 2003 – June 30, 2003) 2 (Apr 1, 2003 – Sept 30, 2003) 3 (Apr 1, 2003 – Dec 31, 2003) 4 (Apr 1, 2003 – Mar 31, 2004)

Related guidance

Using WIOA Governor’s Reserve funds for workforce priorities Guidance · August 25, 2026 Program Year 2026 workforce and labor market information grants Guidance · August 24, 2026 FY 2026 community project funding application guidance Guidance · August 21, 2026 Industry-Driven Skills Training Fund, second-round grant guidance Guidance · July 7, 2026

What does federal law require today?

This guidance has been withdrawn. Ezel checks current federal labor law as it stands now and answers your situation with citations.

Opens in Ezel Pro.

  • Checks the law as it stands today, not only this page
  • Cites every source it relies on, so you can verify it
  • Chat, drafting and research in one workspace