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WIA annual report and standardized record submission procedures
Summary ETA told states how and when to submit Program Year 2002 WIA annual reports and standardized participant records, and revised the Program Year 2003 annual report deadline and reporting periods. The attachments give period tables and explain common data coding errors. ETA now labels the advisory Canceled.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 14-03
Date issued
November 13, 2003
Status
Rescinded
ETA labels this advisory Canceled as of October 25, 2026. The letter printed an expiration date of Continuing.
Status last verified October 25, 2026
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Official letter (https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2003/TEGL14-03.html):
Employment and Training Administration Advisory System
U.S. Department of Labor
Washington, D.C. 20210
CLASSIFICATION: Reporting/WIASRD & Annual Report
CORRESPONDENCE SYMBOL: PRO
DATE: November 13, 2003
TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 14-03
TO: ALL STATE WORKFORCE LIAISONS
ALL STATE WORKFORCE AGENCIES
FROM: EMILY STOVER DeROCCO
Assistant Secretary
SUBJECT: Performance Reporting Submission Procedures for the Workforce Investment Act Standardized Record Data (WIASRD) and the Annual Report under Title 1B of the Workforce Investment Act (WIA)
1. Purpose. To transmit guidance and instructions for submitting WIA Annual Reports and the WIASRD for Program Year 2002 (July 1, 2002, through June 30, 2003) as required under the Act. To inform the system of adjustments to the Program Year 2003 reporting cycle.
2. References. Workforce Investment Act of 1998 Section 136; 20 Code of Federal Regulations 667.300; President’s Management Agenda, http://www.whitehouse.gov/omb/budgetintegration/pma_index.html; Training and Employment Guidance Letter (TEGL) 7-01 and TEGL 7-01, Change 1 “Performance Reporting Submission Procedures for the Workforce Investment Act Standardized Record Data (WIASRD) and the Annual Report under Title IB of the Workforce Investment Act (WIA);” TEGL 14-00, Change 1 “Guidance on the Workforce Investment Act (WIA) Management Information and Reporting System;” OMB Circular No. A-94 “Guidelines and Discount Rates for Benefit-Cost Analysis of Federal Programs;” TEGL No. 7-99, “Core and Customer Satisfaction Performance Measures for the Workforce Investment System;” and TEGL No. 8-99, “Negotiating Performance Goals; and Incentives and Sanctions Process under Title I of the Workforce Investment Act (WIA).”
3. Background. WIA Section 136 requires that states submit annual performance reports to the Secretary of Labor, and 20 CFR 667.300 specifies that, “All states and other direct grant recipients must report financial, participant, and performance data in accordance with instructions issued by DOL.” The President’s Management Agenda, which was announced in 2001, underscores the importance of timely receipt of performance information. This agenda sets forth a goal of performance and budget integration to help improve the management and performance of the Federal government. To this end, the Employment and Training Administration (ETA) uses states’ WIA performance information during the budget process, so information submitted by states via the WIA Annual Reports ultimately influences the Department’s budget requests for WIA Adult, Dislocated Worker, and Youth programs. Thus, it is imperative that ETA receives states’ annual performance information in a timely manner in order to make informed budget decisions.
RESCISSIONS: TEGL 7-01 and TEGL 7-01, Change 1
EXPIRATION DATE: Continuing
4. WIA Annual Report for Program Year (PY) 2002. For performance during PY 2002, the WIA Annual Report instructions are revised as follows. These instructions supersede those found in TEGL 7-01 and TEGL 7-01, Change 1.
a. Due Date. The due date for states’ PY 2002 WIA Annual Reports is December 1, 2003. In order to be considered as having submitted a timely annual report, states must submit data (Tables A through O) via ETA’s online Enterprise Information Management System (EIMS) and Annual Report narrative information via electronic mail or mail to the addresses in section 4.e. by this date.
b. Contents of the Annual Report. A complete Annual Report consists of: 1) the required performance data; and, 2) the narrative portion that contains required information on state evaluations of workforce investment activities and the cost of these activities relative to their effect, as well as the optional portions that make up the “Report to Stockholders.”
1. Required Annual Report Data. For PY 2002, states must submit the required data portions of the WIA Annual Report to reflect four quarters of performance activity. These will be shown on Tables A through O, (outlined in Attachment G of TEGL 14-00, Change 1, which is available online at http://wdr.doleta.gov/directives/) and submitted electronically, via the EIMS. Submitting data through EIMS will meet the reporting requirement; states do not need to submit hard copies of the data. The procedures for electronically submitting state annual report data (Tables A-O) mirrors the procedures for submitting state WIA Quarterly Reports. Instructions for submitting the table data, either by manual data entry or by automatic upload, are included in the WIA Annual Report Data System User’s Guide, which is available online at (http://www.doleta.gov/usworkforce/performance/). Technical assistance is also available through the appropriate Regional Office.
In order to ensure the accuracy of Annual Report data, the automated system has built-in edit checks throughout Tables A through O. When a state submits its Annual Report data, the EIMS sends a notification to the state if it has not met all of the requirements set forth by the edit checks. States are able to return to the data submission site to correct these problems, but cannot certify final data, and the report will not be considered to be submitted, until all edit checks are met. The edit checks used within the system are provided in Attachment D to the WIA Annual Report Data System User’s Guide, which is available online at http://www.doleta.gov/usworkforce/performance/.
2. Required Narrative Portions and the Optional “Report to Stockholders.” The two required portions of the Annual Report describe the cost relative to the effect of WIA programs and provide an update on the status of state evaluations of workforce investment activities. There is no specific required format for these portions of the report. With regard to the cost relative to effect portion, states may use the format found in Attachment H to TEGL 14-00, Change 1 (available online at http://wdr.doleta.gov/directives/) to submit this information. States may also consult OMB Circular No. A-94, “Guidelines and Discount Rates for Benefit-Cost Analysis of Federal Programs,” when completing this portion of the Annual Report. This circular is available online at http://www.whitehouse.gov/omb/circulars/index.html.
Attachment G to Change 1 of TEGL 14-00 describes additional optional Annual Report information as the “Report to Stockholders.” These reports are not required, but are valuable tools that the states and the Department can use to showcase success stories and describe the year’s events in the workforce system. The Department will post these narratives, along with data submitted through EIMS, to its public Web site in order to share experiences and the best practices described in the reports, and the performance of states as described in Tables A through O.
c. Complete Annual Reports. Only states that submit complete reports by December 1, 2003, and that meet the performance criteria described in TEGL 8-99, will be considered for an incentive award. Complete reports contain four quarters of the required performance data, as well as the two required narrative portions on cost relative to effect and evaluations of workforce activities. States that do not submit required portions of data and narrative by December 1, 2003, will not be eligible for incentive grants, regardless of performance outcomes.
In order for a state to certify its data and be considered as having submitted complete data, the data must meet the following three conditions: 1) all data from Tables A through O have been submitted; 2) four quarters of outcome information have been submitted for all measures; and, 3) all edit checks built into EIMS have been met. In order to meet the criteria for complete data, including that a state addresses issues signaled by the EIMS edit checks, states are strongly encouraged to begin the submission process well in advance of the December 1, 2003, deadline. States that cannot report the four quarters of data for the exit periods required by the performance indicators (see Attachment I) by December 1, 2003, must electronically notify the Performance and Results Office ([email protected]) and copy the appropriate ETA Regional Office as soon as possible, but no later than November 21, 2003. This request should include an explanation of why complete data from wage records are not available by December 1. If the state’s explanation is received by November 21, 2003, the state will be allowed to submit the incomplete data as its Annual Report and will not be subject to a sanction solely on the basis of submitting an incomplete report. However, submission of data for less than four quarters of information will disqualify the state from eligibility for incentive grants.
A state that does not submit a complete Annual Report by January 14, 2004, will be considered in violation of its reporting requirements and may be subject to a sanction (see WIA Section 136(g)(1)(B)).
ETA will use complete data reported by December 1, 2003, to prepare performance summaries and other reports, including the Report to Congress required by WIA Section 136. Consequently, states that do not report by the due date will have their data shown as missing.
d. Time Periods for Reporting Performance. Attachment I contains the time periods to be used for reporting performance and other items in the PY 2002 Annual Report; these are the same as explained in previous guidance.
e. Submitting the WIA Annual Report. These procedures supersede those in TEGL 7-01, Change 1. As stated above, all states must submit the required Tables A through O through EIMS, the evaluation narrative, cost relative to effect narrative, and the optional “Report to Stockholders” narrative by December 1, 2003. The Department will provide Congress with a copy of the Annual Report submitted by each state and publish each state’s report on its Web site at http://www.doleta.gov/usworkforce/performance/. States should provide ETA with three copies of the narrative portions of the report.
Send these copies to:
U.S. Department of Labor
Employment and Training Administration
Attn: Eric Johnson, Performance and Results Office
200 Constitution Avenue, NW
Room N-5309
Washington, D.C. 20210
In addition to the hard copies, an electronic copy of the report will be needed for posting on ETA’s Web site. Acceptable formats include Microsoft Word, WordPerfect, Acrobat, and other commonly used formats. States should send the single annual report file as an e-mail attachment to [email protected] or by mail on a disk to the above address by December 1, 2003.
Individuals designated to submit their states’ quarterly performance data have access to submit the Annual Report data. If a state intends to use another person, please contact Ms. Amanda Ahlstrand at (202) 693-3052 or [email protected] by November 21, 2003, to designate the person who will submit and certify the state’s Annual Report. This individual will be granted password access to the EIMS.
5. Submission of WIA Standard Record Data (WIASRD).
a. Due Date. The WIASRD for PY 2002 is due by January 14, 2004. This date is the final due date, and revisions will not be accepted after the established due date.
b. Contents of the Submission. The WIASRD submission must include records for all exiters from PY 2000, PY 2001, and PY 2002. Records for PY 2000 and PY 2001 exiters are required so that complete outcome information is obtained.
The process for submitting the WIASRD is changed for PY 2002. The WIASRD should be submitted to ETA through EIMS via the instructions available through the appropriate Regional Office or the ETA performance website (http://www.doleta.gov/usworkforce/performance/). Only data that are formatted correctly will be accepted by EIMS. In particular, the EIMS will check only for invalid codes within each field. It will allow missing data in all fields except for the individual identifier, WIB/statewide code, registration date, and exit date fields (WIASRD items 101, 301, 302, and 303, respectively). Additionally, at least one funding stream code must be positive. That is, at least one of the following fields must contain a “1” (“yes”) code: adult (local), dislocated worker (local), youth (local), displaced homemaker (statewide), incumbent worker (statewide), other (statewide), or national emergency grant (items, 304, 305, 306, 307, 308, 309, 310, or 313a, 313b, or 313c). EIMS will notify the state whether its data meet the format requirements once the state attempts to upload the data. States must submit all WIASRD records in the correct format by January 14, 2004, in order to be considered as meeting the reporting deadline.
EIMS will not check for consistency across multiple fields (other than the funding stream), and will not check for state level outliers. States are responsible for assuring that their WIASRD files are accurate and complete. To assure the accuracy of the data, states should run the updated Edit and Report Software on their WIASRD prior to submitting it to ETA. The updated software, written by Social Policy Research Associates (SPRA), is available for download by visiting http://www.doleta.gov/usworkforce/performance/. The edits and outliers included in the SPRA software are much more extensive than those that will be applied by EIMS. Attachment II describes common reporting issues in the WIASRD and provides completeness criteria for specific WIASRD items. SPRA, as ETA’s contractor, will be available to provide technical assistance with the software and the WIASRD preparation. States that need assistance to address issues raised by the software should contact Mr. David Wright at SPRA ([email protected]). Technical assistance with the WIASRD submission is also available by contacting PRO ([email protected]) or the appropriate ETA Regional Office performance specialist.
6. Revisions to WIA Annual Report for PY 2003 (TEGL 14-00, Change 1). In order to fulfill the Department’s responsibilities to report to the Congress on the financial and performance results of Federal programs in a timely way and to inform budget decisions, the PY 2003 WIA Annual Report due date and time periods reported are revised as outlined below. Instructions for the PY 2003 Annual Report will be distributed after submission of the PY 2002 Annual Reports is completed.
a. Due Date. The due date of the PY 2003 Annual Report is changed to the October 1 following the end of the program year. Thus, the PY 2003 report will be due October 1, 2004.
b. Time Periods for Performance Measures. The time periods (exit cohorts) for reporting the performance measures and other information in the Annual Report are also revised for three reasons: (1) to allow all states to report the same full four quarters of data for a given performance measure, (2) to provide ETA with the most recent complete information available for each performance measure, and (3) to enable states to meet the new reporting timeline. The revised reporting periods are shown below:
Performance measure or reporting item | Time period (exit cohort) for PY 2003 Annual Report
Total Participants | July 1, 2003–June 30, 2004
Exiters; Younger Youth Diploma or Equivalent Rate; Younger Youth Skill Attainment Rate | April 1, 2003–March 31, 2004
Participant Customer Satisfaction; Employer Customer Satisfaction | January 1, 2003–December 31, 2003
Entered Employment; Employment and Credential; Credential | October 1, 2002–September 30, 2003
Employment Retention; Earnings Change/Replacement in Six Months; Younger Youth Retention | April 1, 2002–March 31, 2003
12-month Employment Retention; 12-month Earnings Change/Replacement | October 1, 2001–September 30, 2002
States should note that, unlike the current reporting system, the exit time periods to be used for reporting entered employment differ from those to be used for reporting retention and earnings change/replacement.
7. Action Required. States are requested to distribute this information to the appropriate state and local staff.
8. Inquiries. Questions concerning this issuance may be directed to the Performance and Results Office ([email protected]).
9. Attachments.
I. Time Periods to be reported in the WIA Annual Reports for PY 2002 and PY 2003
II. Common Reporting Issues in the WIASRD
Official Attachment I (https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2003/TEGL14-03_AttachI.html):
Attachment I
Time Periods to Be Reported in the WIA Annual Reports for PY 2003 and PY 2004
Reporting item | Annual Report PY 2002 | Annual Report PY 2003
Due date | December 1, 2003 | October 1, 2004
Total Participants | 7/1/02 to 6/30/03 | 7/1/03 to 6/30/04
Total Exiters | 7/1/02 to 6/30/03 | 4/1/03 to 3/31/04
Youth Diploma or Equivalent Rate | 7/1/02 to 6/30/03 | 4/1/03 to 3/31/04
Skill Attainment Rate | 7/1/02 to 6/30/03 | 4/1/03 to 3/31/04
Employer Customer Satisfaction | 7/1/02 to 6/30/03 | 1/1/03 to 12/31/03
Participant Customer Satisfaction | 7/1/02 to 6/30/03 | 1/1/03 to 12/31/03
Entered Employment Rate | 10/1/01 to 9/30/02 | 10/1/02 to 9/30/03
Credential and Employment (Adults/Dislocated Workers) or Credential Rates (Older Youth) | 10/1/01 to 9/30/02 | 10/1/02 to 9/30/03
Six Month Retention Rate | 10/1/01 to 9/30/02 | 4/1/02 to 3/31/03
Six Month Earnings Change or Earnings Replacement | 10/1/01 to 9/30/02 | 4/1/02 to 3/31/03
Younger Youth Retention Rate | 10/1/01 to 9/30/02 | 4/1/02 to 3/31/03
Placement in Nontraditional Employment; Wages at Entry to Employment; Entry into Training-Related Employment | 10/1/01 to 9/30/02 | 10/1/02 to 9/30/03
12-Month Retention | 10/1/00 to 9/30/01 | 10/1/01 to 9/30/02
12-Month Earnings Change or Earnings Replacement | 10/1/00 to 9/30/01 | 10/1/01 to 9/30/02
Official Attachment II (https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2003/TEGL14-03_AttachII.pdf):
Attachment II
Common Reporting Issues in the WIASRD
This document highlights some significant data problems that were common in states' PY
2001 WIASRD submissions. States are requested to review their procedures for
assembling the WIASRD records to assure that these problems are minimized in the PY
2002 submissions, which are due to ETA no later than January 14, 2004.
• The PY 2002 WIASRD should include exiters during PY 2000, PY 2001, and
PY 2002.
• All individuals who exited from National Emergency Grant projects must be
included in the WIASRD.
• The number of exiters included in the WIASRD and the number reported in the
Annual Report should match for PY 2002, PY 2001, and PY 2000.[1]
− Exception: Individuals who participated in National Emergency Grants only
are included in the WIASRD but excluded from the exiter counts on the
Annual Report.
• The PY 2002 WIASRD should include all outcome data used for either the PY
2002 Annual Report or the Quarterly Report due 11/14/2003. Table 1 shows
the exit groups for which each outcome should be complete.
• Ethnicity (Item 105) and Race (Items 106 to 110) are separate and distinct
concepts. Race must be collected for all individuals regardless of their
ethnicity. In particular, race is a required item for Hispanics. It is understood
that some Hispanics may refuse to answer the race questions, but an attempt
must be made to collect this information for all individuals. In addition,
individuals must be allowed to identify with more than one race.[2] In the PY
2001 WIASRD race was missing for a large number of Hispanics.
• Some categorical items in the WIASRD are not coded as 'yes'/'no'. Some states
used incorrect coding schemes for these items in PY 2001 WIASRD. States
should verify that they are using the correct codes for these items, as
summarized in Table 2. Items that were particularly subject to reporting
problems included:
− Campaign Veteran (Item 112). Some states reported many Vietnam-era
Veterans, but almost no other campaign veterans; other states reported
many other campaign veterans, but almost no Vietnam-era veterans. Code
'1' is Campaign Veteran (not Vietnam-era veteran); Code '2' is Vietnam-era
veteran; Code '3' is no.
− Unemployment Compensation Programs (Item 118). Some states reported
almost no claimants; some reported almost all claimants, others reported
almost all exhaustees. Code '1' is claimant not referred by WPRS; code '2'
is Claimant referred by WPRS, Code '3' is exhaustee; Code '4' is neither
claimant nor exhaustee.
• Highest Grade Completed (Item 123) should not be zero unless it is known that
the individual did not complete any years of school. If highest grade completed
is not known, the item should be left blank. Some states reported an unusually
high percentage of individuals with zero grades completed in the PY 2001
WIASRD.
• Education Status (Item 130) should be consistent with Highest Grade
Completed (Item 123) for youth. These two items were often inconsistent in
the PY 2001 WIASRD.
− If education status is '1' or '3' (Not attending school, H.S. dropout), then
highest grade completed should be less than 12.
− Conversely, if education status is '2' (student, attending post-H.S.) or '4' (not
attending school, H.S. graduate), then highest grade completed should be 12
or higher.
− Individuals who are not high school graduates but are attending a
postsecondary institution should be reported as code '1' (student, H.S. or
less) in education status
• If an individual is served by a National Emergency Grant (NEG), the Project ID
Number should be reported in Item 313a. Some states used invalid codes (e.g.,
2, 0000, or 9999) in this item. These codes apparently identified individuals
who were not served by NEGs. This item should be blank for individuals who
are not served by NEGs.
• Item 328, Employment and Training Programs Related to Food Stamps, is
intended to capture participation in the Food Stamp E&T program—not
receipt of Food Stamps. Receipt of Food Stamps was reported under WIA but
is not to be reported on the WIASRD.
• If an adult or dislocated worker received training, both a date of first training
service (Item 333) and the type of training (Items 335 to 337) should be
reported. These items were often inconsistent in the PY 2001 WIASRD.
− Types of training are (1) adult education, basic skills and/or literacy
activities (Item 335), (2) on-the-job training (Item 336), and (3)
occupational skills training or skills upgrading/retraining, and/or workplace
training (Item 337).
-- All training should be classified in one of these three categories.[3]
-- Only training should be reported in these categories. These items
should not be used to indicate activities provided as intensive services.
− If there is a date of first training (Item 333) then at least one of the three
training types (Items 335 to 337) should be 'yes.' Conversely, if any of the
training types are 'yes,' a training date should be reported.
• Youth services are categorized in Items 340 to 345. In the PY 2001 WIASRD
many youth were reported as not receiving any youth services. Almost all
youth (younger and older) should be recorded as receiving one or more of these
service categories. These categories are combinations of the youth program
elements in the legislation:
− Educational achievement services (Item 340) combines (1) tutoring, study
skills training, and instruction leading to completion of secondary school,
including dropout prevention strategies, and (2) alternative secondary
school services.
− Employment services (Item 341) combines (1) paid and unpaid work
experiences, including internships and job shadowing, and (2) occupational
skill training.
− Received summer youth employment services (Item 342).
− Additional support for youth services (Item 343) combines (1) adult
mentoring and (2) comprehensive guidance and counseling, which may
include drug and alcohol abuse counseling and referral.
− Leadership development opportunities (Item 344).
− Follow-up services (Item 345).
• The supplemental data items (Items 602, 609, and 611) should be recorded only
if an individual did not have positive earnings in the corresponding quarter and
was found to be employed in that quarter through the use of supplemental data.
The supplemental data item in the PY 2000 WIASRD was often inconsistent
with either the corresponding employment or earnings item.
− If earnings in the quarter is greater than zero, then the supplemental data
item should be blank.
− If earnings in the quarter is zero and employment in the quarter is 'no,' then
the supplemental data item should be blank.
− If earnings in the quarter is zero and employment in the quarter is 'yes,' then
the supplemental data item should be '1' (case management…) or '2' (record
sharing…).
• Type of Credential (Item 621) should be consistent with the services reported.
− Code '9' (N/A, individual did not receive training) should be used only for
adults and dislocated workers who did not receive training.
− Code '9' should not be used for older youth because youth are not
categorized by receipt of training.[4]
− Credential should not be blank for adults and dislocated workers who
received training and for older youth who exited on or before December 31,
2002.
• Younger youth who were attending secondary school at exit should be reported
as code '3' in Item 673: Attained Secondary School Diploma. Some states did
not report any youth as attending secondary school at exit. This has an adverse
computation on the younger youth diploma rate.
− Some states may be recording receipt of diplomas and still attending
secondary school in separate fields in their data systems. This information
should be combined for WIASRD reporting.
− If a youth was still attending secondary school at exit and obtained a
secondary school diploma by the end of the quarter after exit, Item 673
should not be reported as code '3' (attending secondary school at exit).
Instead it should be reported as codes '1' (attained a secondary school
diploma) or '2' (attained a GED or high school equivalency diploma), as
appropriate.
• Attained Secondary School Diploma (Item 673) should be consistent with
Highest Grade Completed (Item 123) and Education Status (Item 130). In the
PY 2001 WIASRD the attainment of a diploma was reported for many younger
youth who also were reported as high school graduates at registration.
− If a younger youth was a high school graduate at registration (Highest grade
completed (Item 123) is 12 or more or Education Status (Item 130) is '2' or
'4') then Attained Secondary School Diploma should be '4' (did not attain
diploma) or blank.
• Date of School Diploma or GED Attainment (Item 674) should be after the
registration date (Item 302) and on or before the end of the quarter after exit.
Table 1
Required Completeness for PY 2002 WIASRD Items
To provide
consistency with:[5]
Should be complete PY 2002 Quarterly
for all individuals Annual Report
Item who exited on or Report Due
# Item Description before: 11/14/2003
345 Received follow-up services for 12 June 30, 2002
months
601 Employed in quarter after exit quarter December 31, 2002 ✓
602 Source of supplemental data, quarter December 31, 2002 ✓
after exit quarter
604 Occupational code September 30, 2002 ✓
604 Occupational code type September 30, 2002 ✓
605 Entered training-related employment September 30, 2002 ✓
606 Method used to determine training- September 30, 2002 ✓
related employment
607 Entered non-traditional employment September 30, 2002 ✓
608 Employed in third quarter after exit September 30, 2002 ✓
quarter
609 Source of supplemental data, third September 30, 2002 ✓
quarter after exit quarter
610 Employed in fifth quarter after exit September 30, 2001[6] ✓
quarter
611 Source of supplemental data, fifth September 30, 2001[6] ✓
quarter after exit quarter
612 Total earnings from wage records for September 30, 2002 ✓
the third quarter prior to registration
613 Total earnings from wage records for September 30, 2002 ✓
the third quarter prior to dislocation
614 Total earnings from wage records for September 30, 2002 ✓
the second quarter prior to registration
To provide
consistency with:[5]
Should be complete PY 2002 Quarterly
for all individuals Annual Report
Item who exited on or Report Due
# Item Description before: 11/14/2003
615 Total earnings from wage records for September 30, 2002 ✓
the second quarter prior to dislocation
616 Total earnings from wage records for December 31, 2002 ✓
the first quarter following the exit
quarter
617 Total earnings from wage records for September 30, 2002 ✓
the second quarter following the exit
quarter
618 Total earnings from wage records for September 30, 2002 ✓
the third quarter following the exit
quarter
619 Total earnings from wage records for September 30, 2001[6] ✓
the fourth quarter following the exit
quarter
620 Total earnings from wage records for September 30, 2001[6] ✓
the fifth quarter following the exit
quarter
621 Type of recognized educational/ December 31, 2002 ✓
occupational certificate/credential/
diploma/degree attained
622 Other reasons for exit June 30, 2003 ✓
623 In postsecondary education or December 31, 2002 ✓
advanced training in quarter after exit
624 In postsecondary education or September 30, 2002 ✓
advanced training in the third quarter
after exit.
625 Younger Youth Goal Information June 30, 2003 ✓
to
672
673 Attained Secondary School Diploma June 30, 2002 ✓
674 Date of high school diploma or GED June 30, 2003 ✓
attainment
675 Youth placement information December 31, 2002
676 Youth retention information September 30, 2002 ✓
NOTE: Items not included in the table should be complete for all exiters included in the
WIASRD.
Table 2
WIASRD Items with Special Codes
Item # Item Description Codes
104 Individual with a disability 1 = Yes
2 = Yes and disability results in a substantial
impediment to employment
3 = No
111 Veteran status 1 = Yes <= 180 days
2 = Yes > 180 days
3 = No
112 Campaign veteran 1 = Yes
2 = Yes, Vietnam-era veteran
3 = No
113 Disabled veteran 1 = Yes
2 = Yes, special disabled
3 = No
118 Unemployment compensation 1 = Eligible claimant referred by WPRS
programs (U.C.) 2 = Eligible claimant not referred by WPRS
3 = Exhaustee
4 = Neither claimant nor exhaustee
123 Highest school grade completed 00 = No school grade completed
01-11 = Number of elementary/ secondary
school grades completed
12 = High school graduate
88 = Attained certificate of equivalency for a
high school degree (e.g., GED)
13-15 = Number of school years completed.
16 = Bachelor’s degree or equivalent
17 = Education beyond the Bachelor’s
degree
130 Education status at time of registration 1 = Student, H.S. or less
2 = Student, attending post-H.S.
3 = Not attending school; H.S. dropout
4 = Not attending school; H.S. graduate
318 Veterans’ Programs 1 = Yes, labor exchange
2 = Yes, VWIP
Item # Item Description Codes
339 Occupational skills training code type 1 = 6 digit SOC code
2 = 8 digit O*Net 3.0 Code
3 = 6-digit CIP code (classroom training only)
4 = 9-digit DOT code
5 = 5-digit OES code
6 = 5 or 6-digit O*Net98 code
0 = None
601 Employed in quarter after exit quarter 1 = Yes
608 Employed in third quarter after exit 2 = No
quarter 3 = Individual has exited but employment
610 Employed in fifth quarter after exit information is not yet available
quarter
602 Source of supplemental data, quarter 1= Case management, follow-up services, surveys
after exit quarter of participants, and/or verification with the
609 Source of supplemental data, third employer.
quarter after exit quarter 2= Record sharing and/or automated record
611 Source of supplemental data, fifth matching with administrative records
quarter after exit quarter
604 Occupational code type, occupation of 1 = 6 digit SOC code
job 2 = 8 digit O*Net 3.0 Code
4 = 9-digit DOT code
5 = 5-digit OES code
6 = 5 or 6-digit O*Net98 code
605 Entered training-related employment 1 = Yes
2 = No
8 = Training did not impart job-specific skills
9 = Relationship of employment to training cannot
be determined
606 Method used to determine training- 1 = Comparison of the occupation codes between
related employment the training activity and the job
2 = Comparison of the industry of employment
with the occupation of training using an
appropriate crosswalk
3 = Other appropriate method
Item # Item Description Codes
621 Type of recognized educational/ 1 = High School Diploma/Equivalency/GED
occupational certificate/credential/ 2 = AA or AS Diploma/Degree
diploma/degree attained 3 = BA or BS Diploma/Degree
4 = Occupational Skills License
5 = Occupational Skills Certificate or Credential
6 = Other
8 = No credential received, individual received
training or is an older youth
9 = N/A, individual did not receive training (code
not available for older youth)
622 Other reasons for exit 1 = Institutionalized
2 = Health/medical
3 = Deceased
8 = Reservists called to active duty who choose
not to return to WIA
623 In postsecondary education or 1 = In advanced training
advanced training in quarter after exit 2 = In postsecondary education
3 = Not in further training/education
624 In postsecondary education or 1 = In advanced training
advanced training in the third quarter 2 = In postsecondary education
after exit. 3 = Did not enter further training
625 Goal type 1 = Basic Skills
629 2 = Occupational Skills
633 3 = Work Readiness Skills
637
641
645
649
653
657
661
665
669
Item # Item Description Codes
627 Attainment of goal 1 = Attained
631 2 = Set, but not attained
635 3 = Set, but attainment pending
639
643
647
651
655
659
663
667
671
673 Attained Secondary School Diploma 1 = Attained a secondary school (high school)
diploma
2 = Attained a GED or high school equivalency
diploma
3 = Attending secondary school at exit
4 = Did not attain diploma or equivalent
675 Youth placement information 1= In postsecondary education
676 Youth retention information 2= In advanced training
3= In military service
4= In a qualified apprenticeship
5= In unsubsidized employment
6= Was not in 1-5 above
Footnotes:
[1] The correct number of PY 2000 and PY 2001 exiters should be included in the PY 2002 WIASRD regardless of the exiter counts reported in the PY 2000 and PY 2001 Annual Reports, which are not subject to revision,
[2] If race and ethnicity were collected using the procedures used during JTPA, please follow the transition instructions included in TEGL 7-01, Attachment D, when reporting the information. New data collection is not required.
[3] If a single activity contains significant elements of several of these categories, all relevant categories should be marked as 'yes.' For example, if an activity combines basic skills training and occupational skills training, both Items 335 and 337 should be 'yes.'
[4] Code '9' may be used for older youth who also received adult- or dislocated-worker-funded services.
[5] Items without a check in either the Annual Report or Quarterly Report columns are not used for either report. Completeness data are based on the availability of information well before the WIASRD due date.
[6] Please provide for additional quarters of exiters if the information is available.
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