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Revisions to WIA participant and performance reporting
Summary ETA revised the WIA participant and performance reporting guidance in TEGL 14-00. It corrected data definitions, clarified quarterly and annual reporting, required states to verify and validate performance data, and supplied revised records and forms. ETA now labels this change Canceled.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 14-00, Change 1
Date issued
November 19, 2001
Status
Rescinded
ETA labels this change Canceled.
Status last verified October 25, 2026
Is this still the rule?
This document has been rescinded. Ezel checks what federal law requires today, under current federal labor law, and answers your situation with citations.
About this page: The full text below is the official document from U.S. Department of Labor, Employment and Training Administration (ETA). Ezel adds the plain-English summary and tracks the document's status. The official source linked on this page is authoritative for any reliance.
EMPLOYMENT AND TRAINING ADMINISTRATION
ADVISORY SYSTEM
U.S. DEPARTMENT OF LABOR
Washington, D.C. 20210
CLASSIFICATION: WIA Performance Reporting System
CORRESPONDENCE SYMBOL: OCTA/OWS
DATE: November 19, 2001
TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 14-00, CHANGE 1
TO: ALL STATE WORKFORCE LIAISONS
ALL STATE WORKFORCE AGENCIES
ALL STATE WORKER ADJUSTMENT LIAISONS
ALL STATE ONE-STOP CENTER SYSTEM LEADS
/s/
FROM: EMILY STOVER DeROCCO
Assistant Secretary
SUBJECT: Guidance on the Workforce Investment Act (WIA) Management Information and Reporting System
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Purpose. To provide revisions and clarification to technical guidance previously issued to
states for reporting participant data required under Title 1B of the Workforce Investment Act. Additionally, to notify states that in accordance with the Paperwork Reduction Act, OMB has granted a 90 day extension to this reporting packet to allow for the collection of data on the quarterly and annual reports, and the WIASRD. This action extends the reporting packet to January 31, 2002. -
References. Workforce Investment Act of 1998 (WIA), section 136; WIA Final Rules, 20
CFR part 666; Training and Employment Guidance Letter (TEGL) No. 14-00; OMB Circular No. A-94 Revised, Guidelines and Discount Rates for Benefit-Cost Analysis of Federal Programs; OMB Notice of Action 1205-0420, September 26, 2001. -
Background. In TEGL No. 14-00, the Department issued technical guidance to states for
use in reporting participation and outcome information. This change outlines additions and clarifies information given in TEGL 14-00.
RESCISSIONS: [blank in source]
EXPIRATION DATE: Continuing
- Changes to the WIA Standardized Record Data (WIASRD).
A. Item 114. Recently Separated Veteran
• A veteran who applied for participation under WIA Title 1B within 48 months
after discharge or release from active U.S. military, naval, or air service.
Note: The WIASRD, Item 114, mistakenly stated veterans must apply within a 12 month period of time. PL 105-220 Subtitle A-Workforce Investment Definitions, Section 101, 49(B) states the correct definition of a recently separated veteran.
B. Item 308. Displaced Homemaker (Statewide (15%) Activities)
• This item is also required for Dislocated Workers who received Core, Intensive and Training services.
Note: After discussion with state and Federal staff, a decision was made that Displaced Homemakers could be considered under Dislocated Workers.
C. Item 622. Other Reasons for Exit
• Reservists called to active duty who choose not to return to WIA. When an entry is made in this item, the individual’s outcome is excluded from performance.
D. Item 627. Attainment of Goal #1
• Code 3 = Set, but attainment pending. This code should not be used after exit.
When the youth exits, this field should be marked with a A1" or A2" for all goals that have been set.
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Changes to the WIA Quarterly Report.
A. For consistency with the Annual Report, the first item on the Quarterly Summary Report
(ETA 9090), Total New Registrants has been changed to read Total Participants. This reflects the number of new WIA registrants who received WIA-funded services in the program year and carry-in from the previous year. For PY 2000, total participants include both individuals who registered during the program year and carry-in from JTPA. For adults and dislocated workers, individuals who receive core services (other than informational and self-service activities), intensive services or training services must be registered. All youth who receive youth activities must be registered.
B. At the request of state staff, Table A has been further defined to add the specific dates (month and year) for the quarters to be reported (see attached for PY 2001 table).
C. The number of quarters has been added to the actual reporting form (ETA 9090) on the web-based system allowing states to know the required number of quarters. These numbers may be changed to allow more quarters to be reported, but not less.
D. In accordance with OMB guidance, new fields have been added to collect information on response rates and sample sizes for both participant and employer surveys.
E. The reporting form now prohibits a state from entering a value different than the outcome obtained from dividing the numerator by the denominator (automatically calculates performance).
F. Additional edit checks (attached) have been added to the on-line reporting form for data
validation purposes. One of these, a “soft” edit check, is attached as a Table of Extreme Values that will be helpful to both state and regional staff to identify, through these edit checks, extreme outliers by identifying them on a “pop-up” screen.
- Clarifications of Required Narrative Portions and Definitions on the WIA Annual
Report.
A. In TEGL 14-00, the Department stressed the importance of submitting an Annual Report which would emulate the private sector’s “Report to Stockholders”. Section 136(d)(2)(C) of the Act requires states to address in their Annual Reports the Acost of workforce investment activities relative to the effect of the activities on the performance of participants.@
During the Reporting Training offered to state and regional personnel throughout the country, the Performance Team presented a simple, one-page WIA Financial Statement (attachment H) as an example for use when submitting the Annual Report. This financial statement was well received by all state/regional staff and contains two parts discussing the Operating Results and Cost- Effectiveness Analysis (COEA). While there are many methods of showing this requirement, Attachment H gives one example of how to prepare a COEA. Though this WIA Financial Statement as shown in Attachment H is not a requirement at this time, it is an excellent way of showing the financial posture of WIA operations in your state and would meet the requirement of the law for this area.
B. The definition of underemployed means an individual who is working part time but desires full time employment, or who is working in employment not commensurate with the individual’s demonstrated level of educational attainment.
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C. The definition of an out-of-school youth is: Aall youth except those who are attending any school and have not received a secondary school diploma or its recognized equivalent and except those who are attending post-secondary school and are not basic skills deficient.@
D. Utilization of 15% funds for Statewide Activities: If the activities funded with State 15% reserve funds involve the enrollment of individuals eligible for title 1B services, (i.e., adult, dislocated workers, or youth activities), at the state or local level, the outcomes are included in the performance measurements. If the activities are not supporting services for eligible adults, dislocated workers or youth, the outcomes are excluded in the negotiated performance measurements. Examples of such exceptions are:
1) the state is conducting a statewide activity that does not involve direct services (e.g., research or evaluation),
2) the activity is structured to provide services that are highly specialized, such as a pilot or demonstration activity for which the state establishes separate, or its own specific, goals not typically addressed in the adult, dislocated worker or youth activities (e.g., the activities support incumbent worker training authorized under Section 134(a)(3)(A)(iv)(I), or a project for chemically dependent TANF recipients).
- Changes to Performance Outcome Verification Requirements. States are required to
establish basic standard operating procedures for data collection and handling to ensure the quality and integrity of the data over time. “t a minimum, states must address Adata verification” and “data validation” in the established procedures to ensure that the resulting database and reports are certifiably accurate. Federal Regional Offices have been instructed on procedures for data validation and of their requirement to become thoroughly familiar with data collection efforts states must have in place. Regional staff are prepared to assist states as necessary. At a minimum, states must have standard operating procedures in place for data collection. Performance data submitted on the quarterly and annual reports must be verified and validated at the state level.
“Data verification” involves checking the accuracy of all or a sample of the computerized records against the original paperwork or other source(s). Although the goal of data entry is to achieve 100% correct entries, it is rarely accomplished due to recording or keying errors. The Adata verification@ process is the verification of the accuracy of all or a sample of keyed entries by their comparison with the original source(s) to identify and correct errors.
“Data validation,” on the other hand, involves checking the reasonableness of all or a sample of the data entered into the computerized data base. Although data may be correctly transcribed from the forms, the data may not be accurate or logical because of recording errors. For 5
example, entering a date of exit from WIA-funded services for a participant that is before his or her date of registration raises doubt about the accuracy of such entries, regardless of whether or not they were properly transcribed from the paperwork or forms.
Examples of procedures for data collection and handling to ensure that the resulting database is accurate include:
- checking the accuracy of the computerized records against the original source, usually hard copies of records;
- performing logical checks of the data (although data may be correctly transcribed from the original forms, the data may not be accurate because of misprints, typographical errors and other mistakes);
- random call-backs to participants or contacting other sources to verify the accuracy of information collected; and
- having a trained staff member evaluate data collection efforts by randomly observing interviews and other data collection methods.
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Action Required. Recipients should distribute this guidance letter to all officials within the
state who need such information to report participant data. -
Inquiries. Questions concerning this issuance may be directed to the appropriate Regional
Office. -
Attachments. Revised Workforce Investment Act (WIA) Performance Reporting System
Packet consisting of the following: (Attachments A-D not included):E. WIA Standardized Record Data (WIASRD).
F. Revised Instructions and Form for the WIA Quarterly Summary Report (ETA 9090)
(dated October 1, 2001).G. Revised Instructions and Form for the WIA Title 1B Annual Report (ETA 9091)
(dated October 1, 2001).H. WIA Financial Statement and Guidance on Cost-Effectiveness Analysis (COEA)
(dated October 1, 2001).I. PY 2001 ETA 9090 Table A (October 1, 2001).
Attachment E (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2001/TEGL14-00-ch1AttachE.pdf)
Attachment E (October 1, 2001)
Revised Workforce Investment Act Title I-B Standardized Record Data (WIASRD)
A Brief Explanation
Information about an individual and their WIA title I-B experiences is used to:
• Share program results with consumers, taxpayers, Congress and others with an interest in the program;
• Compare results among WIA title I-B service providers, States and with other federally funded programs; and
• Evaluate and continuously improve services.
Why
This information is required by WIA. It is confidential and protected by all applicable privacy rules.
Who A record is developed for dislocated workers and adults served by the program except for individuals receiving only self-service or
informational activities. An individual record is required for each individual served using youth funds.
Only necessary information is required. Every effort has been made to streamline and simplify the content and format. An individual’s
record only expands if additional resources are used to provide more costly services. A few items specifically for dislocated workers and
youth are included for those records. Governors, State Boards and Local Boards may wish to add additional items to assist in the
management of local or statewide initiatives or programs.
What Credit for services and outcomes provided by WIA title I-B services are reported. Services and outcomes obtained through program
partners during the participation and performance outcome periods may be reported.
A record containing cumulative data must be submitted annually for individuals who exited during the program year and for individuals
with additional outcome information who exited in previous program years. States are encouraged to submit records for all such exiters
and previous exiters. However, States have the option of submitting a sample of records according to the sampling guidelines in
When Appendix A. Although the data are submitted annually, individual records will need to be updated more frequently as the data will be
used to prepare quarterly reports in addition to the Annual Report.
The record is divided into three main sections:
• Individual Information (100 series);
• Activities and Services (300 series); and
• Outcomes (or results) (600 series).
At this time, unused numbers in the 200, 400, 500, 700, 800 and 900 series aren’t reserved and States and local areas may use these
numbers for their own purposes. Later on, ETA offices may use these item numbers if additional reporting items are added. Each
section begins with items needed for all participants at the top of the section, followed by information for individuals receiving additional
services (such as intensive and training services). Finally, any items needed just for dislocated workers or youth appear at the end of
each section.
How
An applicability guide to show which items are required by groups described in WIA accompanies each item. Please see short notes on
grouping codes on the following page. A definition of the item and frequently asked questions appear on the same line. Programmers
will also find a field size/type marker in the item box.
Technical instructions for preparing and submitting the record are contained in Appendix A.
Note Regarding Required Items by Groups
• = Data item required for the column group.
Data collection requirements for adults and dislocated workers are based on the type of services C = Core services other than informational or self-service, only.
received:
I = Intensive Services
T = Training Services
Data collection requirements for youth are based on age at registration: 14 to 18
19 to 21
WIASRD Document Index
Component Page Number
Brief Explanation 1
Section I - Individual Information 4
Section II - Activities and Services Information 14
Section III A - Outcome Information for Adults, Dislocated Workers and Older Youth (Aged 19-21 at registration) 26
Section III B - Outcome Information for Younger Youth (Aged 14-18 at registration) 34
Appendix A - General Instructions 39
Appendix B - Information Regarding Campaign Veteran Status 44
Appendix C - Reporting Services 45
Appendix D - Information That May Be Used for Determining Non-Traditional Employment 48
Appendix E - Youth Skills 53
Required Items by Group
Adult Dislocated Youth
Definitions
Worker
C I C I 14 19
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# Item 18 21 Questions and Answers
SECTION 1 - INDIVIDUAL INFORMATION
101 Individual identifier O O O O O O The State will develop a process for assigning an identification number to each
XXXXXXXXX person. This identification number may be an encrypted Social Security number
or another identification number developed by the State. This identification
number for a person should be the same for every period of participation and in
every local area and statewide program in the State.
The ID number may include both numeric and alphabetic characters.
102 Date of birth O O O O O O
YYYYMMDD
103 Gender O O O O O O
1 = Male
2 = Female
104 Individual with a disability O O O O O O An individual with a disability means an individual with any disability as defined in
1 = Yes section 3 of the Americans with Disabilities Act of 1990 (42 U.S.C. 12102).
2 = Yes and disability results in a substantial
impediment to employment Record 1 for any individual who has a physical or mental impairment which
3 = No substantially limits one or more of such person's major life activities, or has a
record of such an impairment, or is regarded as having such an impairment.
Record 2 if the individual has a physical or mental impairment which for such
individual constitutes or results in a substantial impediment to employment.
105 Ethnicity Hispanic or Latino O O O O O O A person of Cuban, Mexican, Puerto Rican, South or Central American, or other
1 = Yes Spanish culture in origin, regardless of race.
2 = No
NOTE: Ethnicity information (Hispanic, other) is collected separately from race
information. Individuals who indicate that they are Hispanic or Latino should also
have the opportunity to select one or more racial categories.
NOTE: Information on ethnicity should be collected before information on race.
What if an individual refuses to select an ethnicity category?
Missing data will be accepted as long as data are missing for only a small
proportion of participants.
Race What if an individual is multi-racial?
Separate items for each of the following
Required Items by Group
Adult Dislocated Youth
Definitions
Worker
C I C I 14 19
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# Item 18 21 Questions and Answers
categories When self-reported information is used, individuals shall be offered the option of
selecting one or more racial designations. Recommended forms for the
instruction accompanying the multiple response question are Amark one or
more@ and “Select one or more.”
What if an individual refuses to select a racial category?
Missing data will be accepted as long as data are missing for only a small
proportion of participants.
106 American Indian or Alaska Native O O O O O O A person having origins in any of the original peoples of North America and
1 = Yes South America (including Central America), and who maintains cultural
2 = No identification through tribal affiliation or community recognition.
107 Asian O O O O O O A person having origins in any of the original peoples of the Far East, Southeast
1 = Yes Asia, or the Indian Subcontinent (e.g., India, Pakistan, Bangladesh, Sri Lanka,
2 = No Nepal, Sikkim, and Bhutan). This area includes, for example, Cambodia, China,
Japan, Korea, Malaysia, the Philippine Islands, Thailand, and Vietnam.
108 Black or African American O O O O O O A person having origins in any of the black racial groups of Africa.
1 = Yes
2 = No
109 Hawaiian Native or other Pacific Islander O O O O O O A person having origins in any of the original peoples of Hawaii, Guam, Samoa,
1 = Yes or other Pacific Islands.
2 = No
110 White O O O O O O A person having origins in any of the of the original peoples of Europe, the Middle
1 = Yes East, or North Africa.
2 = No
111 Veteran status • • • • • Record 1 if the individual is a person who served in the active U.S. military, naval,
1 = Yes # 180 days or air service for a period less than or equal to 180 days, and who was
2 = Yes > 180 days discharged or released from such service under conditions other than
3 = No dishonorable.
Record 2 if the individual met the conditions described above for more than 180
days.
112 Campaign veteran • • • • • Record 1 if the individual is a veteran who served on active duty in the U.S.
1 = Yes armed forces during a war or in a campaign or expedition for which a campaign
2 = Yes, Vietnam-era veteran badge or expeditionary medal has been authorized as identified and listed by the
3 = No Office of Personnel Management (OPM). Please see Appendix B for the current
Required Items by Group
Adult Dislocated Youth
Definitions
Worker
C I C I 14 19
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# Item 18 21 Questions and Answers
list as of 01/07/2000. For campaigns occurring after this date, updated
information may be obtained on the OPM web site:
http://www.opm.gov/veterans/html/vgmedal2.htm.
Record 2 if the individual served in the active U.S. military, naval, or air service,
and who was discharged or released from such service under conditions other
than dishonorable during the Vietnam-era (the period beginning on February 28,
1961 and ending on May 7, 1975, in the case of a veteran who served in the
Republic of Vietnam during that period, and the period beginning on August 5,
1964 and ending on May 7, 1975, in all other cases).
Note: If both codes 1 and 2 apply, record 2 for Vietnam-Era Veteran.
113 Disabled veteran • • • • • Record 1 if the individual is a veteran who is entitled to compensation regardless
1 = Yes of rate (include those rated at 0%) for a disability under laws administered by the
2 = Yes, special disabled Department of Veterans' Affairs (DVA), or who was discharged or released from
3 = No active duty because of a service-connected disability.
Record 2 if the individual is rated at 30% or more by the DVA, or at 10 or 20
percent for a serious employment disability.
114 Recently separated veteran • • • • • A veteran who applied for participation under WIA title I within 48 months after
1 = Yes discharge or release from active U.S. military, naval, or air service.
2 = No
115 Employment status at registration • • • • • • Employed. An employed individual is currently working as a paid employee or
1 = Employed who works in his or her own businesses or profession or on his or her own farm,
2 = Not employed or works 15 hours or more per week as an unpaid worker on a farm or in an
enterprise operated by a member of the family, or is one who is not working, but
has a job or business from which he or she was temporarily absent because of
illness, bad weather, vacation, labor-management dispute, or personal reasons,
whether or not paid by the employer for time-off, and whether or not seeking
another job.
Not employed. An individual who does not meet the definition of employed or
who, although employed, has received notice of termination of employment.
NOTE: This item is used to calculate some of the core indicators of
performance for adults and older youth.
Required Items by Group
Adult Dislocated Youth
Definitions
Worker
C I C I 14 19
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# Item 18 21 Questions and Answers
NOTE: This information is to be collected from the registrant at registration, not
from wage records.
116 Limited English language proficiency • • • • An individual who has limited ability in speaking, reading, writing or
1 = Yes understanding the English language and (a) whose native language is a language
2 = No other than English or (b) who lives in a family or community environment where a
language other than English is the dominant language.
117 Single parent • • • • A single, separated, divorced or widowed individual who has primary
1 = Yes responsibility for one or more dependent children under age 18.
2 = No
118 Unemployment compensation programs (U.C.) O O O O Authorized under State unemployment compensation laws (in accordance with
1 = Eligible claimant referred by WPRS applicable Federal law).
2 = Eligible claimant not referred by WPRS
3 = Exhaustee Record 1 if the individual is an eligible U.C. claimant referred by the Worker
4 = Neither claimant nor exhaustee Profiling and Reemployment Services (WPRS) system.
Record 2 if the individual is an eligible U.C. claimant but was not referred by
WPRS.
Record 3 if the individual exhausted their U.C. benefits.
Record 4 if the individual was neither an U.C. claimant nor an exhaustee.
An eligible U.C. claimant is an individual who has been determined to be
monetarily eligible for benefit payments under one or more State or Federal
unemployment compensation programs and whose benefit year or
compensation, by reason of an extended duration period, has not ended and who
has not exhausted his/her benefit rights.
119 Low income O O O A registrant in one or more of the following categories (WIA section 101(25)):
1 = Yes (A) receives, or is a member of a family which receives, cash payments under a
2 = No Federal, State or local income-based public assistance program;
(B) received an income, or is a member of a family that received a total family
income, for the six-month period prior to registration for the program
involved (exclusive of unemployment compensation, child support
payments, payments described in subparagraph (A) and old-age and
survivors insurance benefits received under section 202 of the Social
Security Act (42 U.S.C. 402)) that, in relation to family size does not
exceed the higher of:
Required Items by Group
Adult Dislocated Youth
Definitions
Worker
C I C I 14 19
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# Item 18 21 Questions and Answers
(I) the poverty line, for an equivalent period; or
(II) 70 percent of the lower living standard income level, for an
equivalent period;
(C) is a member of a household that receives (or has been determined within the
6-month period prior to registration for the program involved to be eligible
to receive) Food Stamps under the Food Stamp Act of l977(7 U.S.C.
2011 et seq.);
(D) qualifies as a homeless individual, as defined in subsections (a) and (c) of
section 103 of the Stewart B. McKinney Homeless Assistance Act (42
U.S.C. 11302); or
(E) is a foster child on behalf of whom State or local government payments are
made.
May an individual with a disability whose family does not meet income eligibility
criteria under the Act be eligible for priority as a low income adult?
Yes. Even if the family of an individual with a disability does not meet the
income eligibility criteria, the individual with a disability is to be considered a
low-income individual if the individual's own income:
(1) Meets the income criteria established in WIA section 101(25)(A) or
(B); but is a member of a family whose income does not meet those
requirements. [WIA sec. 101(25)(F).]
Public assistance recipient: Record 1 for Yes if the participant is listed on the grant and/or is receiving
Separate items for each of the following two assistance under any of the following programs at any time during participation.
categories While this information may be updated during participation, such updating is not
required. Self-reported information will be acceptable for reporting. Do not
include foster child payments.
NOTE: Record 1 for Yes for every public assistance program from which the
individual is receiving assistance.
120 Temporary Assistance to Needy Families O O O Also include participants who were referred by the TANF agency, participated in
(TANF) the TANF assessment program as a requirement prior to opening a TANF grant,
1 = Yes and who received support services from the TANF agency.
2 = No
121 General Assistance (GA) (State/local O O O Record 1 for Yes if the participant receives cash assistance from one or more of
government),Refugee Cash Assistance (RCA), these sources.
Supplemental Security Income (SSI-SSA title
XVI)
Required Items by Group
Adult Dislocated Youth
Definitions
Worker
C I C I 14 19
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# Item 18 21 Questions and Answers
1 = Yes
2 = No
122 Pell Grant recipient • • • • The individual is or has been notified s/he will be receiving a Pell Grant.
1 = Yes
2 = No NOTE: This item may be updated at any time while the individual is receiving
WIA services (except follow-up services). Record yes if the individual received a
Pell grant at any time during WIA participation.
NOTE: Section 663.310 of the WIA Final Rule (title 65 FR 49404 - 49405,
August 11, 2000) describes which adults and dislocated workers may receive
WIA-funded services. Those who are unable to obtain grants assistance from
other sources, including Pell grants are discussed in paragraph (d) of section
663.310. Section 663.320 of the same document lists the requirements for
coordination of WIA funds with Pell Grants.
NOTE: The receipt of a Pell grant may not disqualify a participant from eligibility
for WIA-funded training, if the Pell Grant recipent chooses to use the grant for
experiences other than tuition.
123 Highest school grade completed • • O • Codes 13 to 15 include college, or full-time technical or vocational school.
00 = No school grade completed Codes 13 to 15 should not be used for individuals who are not high school
01-11 = Number of elementary/ secondary graduates unless they attained a college degree.
school grades completed
12 = High school graduate How should individuals who completed 12th grade but did not receive a diploma
88 = Attained certificate of equivalency for or equivalent be coded?
a high school degree (e.g., GED)
13-15 = Number of school years completed. These individuals should be coded A11" to indicate that they did not receive a
16 = Bachelor’s degree or equivalent diploma or equivalent.
17 = Education beyond the Bachelor’s
degree How should Certificates of Completion or Individual Education Program (IEP)
Diplomas be reported?
Participants with a disability who successfully completed an Individual Education
Program (IEP) for youth with disabilities are to be coded as A12".
Additional Individual Information Needed Items 124 and 125 are to be completed for dislocated workers and displaced
For Dislocated Workers and Displaced homemakers only.
Homemakers
Required Items by Group
Adult Dislocated Youth
Definitions
Worker
C I C I 14 19
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# Item 18 21 Questions and Answers
124 Displaced homemaker • • An individual who has been providing unpaid services to family members in the
1 = Yes home and who-
2 = No S has been dependent on the income of another family member but is no
longer supported by that income; and
(2) is unemployed or underemployed and is experiencing difficulty in
obtaining or upgrading employment.
125 Date of actual qualifying dislocation • • The last day of employment at the dislocation job.
YYYYMMDD If there is no dislocation job (e.g., displaced homemakers), leave blank.
How should dislocated workers who are still employed at registration be
reported?
Leave blank until qualifying dislocation takes place and then record the actual
dislocation date.
NOTE: When determining preprogram quarters for performance measurement,
the registration date will be used instead of the dislocation date when the
dislocation date is missing or occurs after the registration date.
Additional Individual Information Needed Items 126 to 131 are for individuals served by the youth program.
For Youth
126 Homeless individual and/or a runaway youth 1 • • An individual who lacks a fixed, regular, adequate night time residence; and any
= Yes individual who has a primary night time residence that is a publicly or privately
2 = No operated shelter for temporary accommodation; an institution providing
temporary residence for individuals intended to be institutionalized; or a public or
private place not designated for or ordinarily used as a regular sleeping
accommodation for human beings. Also includes a runaway youth.
NOTE: Does not include a person imprisoned or detained under an Act of
Congress or State law.
127 Offender • • An individual:
1 = Yes (1) who is or has been subject to any stage of the criminal justice process,
2 = No for whom services under WIA may be beneficial; or
(2) who requires assistance in overcoming artificial barriers to employment
resulting from a record of arrest or conviction.
128 Pregnant or parenting youth • • An individual who is under 22 years of age and who is pregnant, or a youth (male
Required Items by Group
Adult Dislocated Youth
Definitions
Worker
C I C I 14 19
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# Item 18 21 Questions and Answers
1 = Yes or female) who is providing custodial care for one or more dependents under age
2 = No 18.
129 Youth who needs additional assistance • • A youth, aged 14-21, who requires additional assistance to complete an
1 = Yes educational program, or to secure and hold employment as defined by State or
2 = No local policy. If the State Board defines a policy, the policy must be included in
the State Plan.
130 Education status at time of registration • • 1. The individual has not received a secondary school diploma or its recognized
1 = Student, H.S. or less equivalent and is attending any school (including elementary, intermediate, junior
2 = Student, attending post-H.S. high school, secondary or postsecondary, or alternative school or program
3 = Not attending school; H.S. dropout whether full or part-time), or is between school terms and intends to return to
4 = Not attending school; H.S. graduate school.
2. The individual has received a secondary school diploma or its recognized
equivalent and is attending a postsecondary school or program (whether full or
part-time), or is between school terms and intends to return to school.
3. The individual is no longer attending any school and has not received a
secondary school diploma or its recognized equivalent.
4. The individual is not attending any school and has either graduated from high
school or holds a GED.
131 Basic literacy skills deficiency (as defined in • • The individual meets the State or local level definition of basic literacy skills
'664.205) deficient. This definition may establish such criteria as are needed to address
1 = Yes State or local concerns, and must include a determination that an individual:
2 = No S Computes or solves problems, reads, writes, or speaks English at or
below the 8th grade level on a generally accepted standardized test or
a comparable score on a criterion-referenced test; or
S Is unable to compute or solve problems, read, write, or speak English
at a level necessary to function on the job, in the individual’s family or
in society.
In cases where the State Board establishes State policy on this criterion, the
policy must be included in the State plan. (WIA sections 101(13)(C)(i),
101(19) and section 112(b)(18)(A))
Note: Grade level scores below 9.0 (e.g., 8.9) should be considered as at or
below the 8th grade level.
Required Items by Group
Adult Dislocated Youth
Definitions
Worker
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# Item 18 21 Questions and Answers
SECTION II - ACTIVITY AND SERVICES Items 302, 303, and 333 are used to calculate performance on WIA core
INFORMATION indicators.
301 ETA-assigned Local Board/Statewide code O O O O O O Example for State with FIPS code 36 (New York):
00000 For federal funds sent to States for use at the local area:
Adults - 36005, 36010, 36015, etc.
Youth - 36005, 36010, 36015, etc.
Dislocated Workers - 36005, 36010, 36015, etc.
For federal funds sent to States for statewide (15%) activities:
Statewide activities (Youth, displaced homemakers, incumbent workers,
other) - 36903
Rapid Response (including additional assistance) - 36902
National Emergency Grant - 36901
NOTE: If the individual was served by the local area and also by other non-local
funds (e.g., statewide funds or a national emergency grant), record the code for
the Local Board and not one of the special codes specified above.
NOTE: If the individual was jointly served by two or more local areas, record the
code for the local area in which the individual resides. This instruction is not
intended to determine how the state measures performance for these local
areas.
Will ETA use the same codes for WIA as were used for JTPA?
A Local Board code will be the same as the JTPA SDA code if there is no
change in the geographic area.
302 Date of WIA title I-B registration O O O O O O When must the individual be registered?
YYYYMMDD Registration is the process for collecting information to support a determination
of eligibility. This information may be collected through methods that include
electronic data transfer, personal interview, or an individual's application. Adults
and dislocated workers who receive services funded under title I other than
self-service or informational activities must be registered and determined eligible.
(20 CFR 663.105(a) and (b), 65 FR49403, August 11, 2000)
All youth participants must be registered. Thus, youth must be registered when
they start to receive any youth services. (20CFR 664.215, 65 FR 49412, August
11, 2000)
Required Items by Group
Adult Dislocated Youth
Definitions
Worker
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# Item 18 21 Questions and Answers
What date should be recorded as the registration date?
The registration date should be the date of the first WIA title I-B service (other
than informational or self-service activities for adults and dislocated workers).
Which adult and dislocated worker core services are informational or self-service
and, thus, do not require registration?
Self-service and informational activities are those core services that are made
available and accessible to the general public, that are designed to inform and
educate individuals about the labor market and their employment strengths,
weaknesses, and the range of services appropriate to their situation, and that do
not require significant staff involvement with the individual.
What are examples of core services that would require registration?
Core services requiring registration include:
S Staff-assisted job search and placement assistance, including career
counseling;
S Staff-assisted job referrals (such as testing and background checks);
S Staff-assisted job development (working with employer and job-seeker);
and
S Staff-assisted workshops and job clubs.
See Appendix C for additional guidance in categorizing services.
303 Date of WIA exit • • • • • • The last date on which WIA title I or partner services, excluding follow-up
YYYYMMDD services, were received by the individual. There are two ways to determine exit:
1. a participant who has a date of case closure, completion or known exit
from WIA-funded or non-WIA funded partner services within the quarter (hard
exit); or
2. a participant who does not receive any WIA-funded or non-WIA funded
partner services for 90 days and is not scheduled for future services except
follow-up services (soft exit).
Participants who have a planned gap in service of greater than 90 days should
not be considered as exited if the gap in service is due to a delay before the
beginning of training or a health/medical condition that prevents an individual from
participating in services. Service providers should document any gap in service
that occurs and indicate the reason for the gap in service. Participants who exit
from services because they are incarcerated, deceased or have a health/medical
Required Items by Group
Adult Dislocated Youth
Definitions
Worker
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# Item 18 21 Questions and Answers
condition that prevents the individual from participating in services, should be
excluded from the measures. Once a participant has not received any WIA-
funded or partner-funded services, except follow-up services, for 90 days, and
there is no planned gap in service or the planned gap in service is for reasons
other than those specified above, that participant has exited WIA for the
purposes of measurement in 15 of the 17 core measures (the younger youth skill
attainment rate and employer customer satisfaction measures are not based on
exit).
How should gaps in service be documented?
State and local programs should document any gap over 90 days and indicate
the reason for the gap in service.
May an individual be exited when WIA title I-B services are over, but partner
services continue?
Receipt of partner services called for in the WIA service plan can extend the exit
date, which triggers measurement of outcomes. However, the person should
exit from WIA when the services in the WIA service plan are finished, even if
other partner services continue. Thus, a >hard= exit may be recorded whenever
the service plan is finished.
WIA title I-B Participation Items 304-313 are used to identify individuals served by one or more of the WIA
title I-B funds.
304 Adult (Local) O O Services to adults provided by funds allocated to local areas under WIA section
1 = Yes 133(b)(2)(A)
2 = No
305 Dislocated Worker (Local) O O Services to dislocated workers provided by funds allocated to local areas under
1 = Yes WIA section 133(b)(2)(B)
2 = No
306 Youth (Local) O O Services to youth provided by funds allocated to local areas under WIA section
1 = Yes 128(b).
2 = No
307 Youth [Statewide (15%) Activities] O O WIA section 134(a)
1 = Yes NOTE: This item need not be recorded as >yes= if the individual is served by a
2 = No local area with statewide funds passed down from the state to the local area.
308 Displaced Homemaker [Statewide (15%) O O O O O WIA section 134(a)(3)((A)(vi)(I)
Activities] NOTE: This item need not be recorded as >yes= if the individual is served by a
1 = Yes local area with statewide funds passed down from the state to the local area.
2 = No
Required Items by Group
Adult Dislocated Youth
Definitions
Worker
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# Item 18 21 Questions and Answers
309 Incumbent Worker [Statewide (15%) O O O O O O WIA section 134(a)(3)((A)(iv)(I)
Activities] NOTE: This item need not be recorded as >yes= if the individual is served by a
1 = Yes local area with statewide funds passed down from the state to the local area.
2 = No NOTE: Individuals served only with these funds should not be reported.
310 Other [Statewide (15%) Activities] O O O O O O Record yes if activities (i.e., adult or dislocated worker activities) funded with
1 = Yes State 15% reserve funds are provided to individuals eligible for WIA title I-B
2 = No services, except for youth activities, displaced homemaker activities and
incumbent worker activities. (WIA section 134(a)(3)(A)(viii))
NOTE: This item need not be recorded as >yes= if the individual is served by a
local area with statewide funds passed down from the state to the local area.
311 Rapid Response O O An individual who participated in rapid response activities authorized at WIA
1 = Yes section 134(a)(2)(A)(i). These activities could occur prior to or subsequent to
registration.
312 Rapid Response - Additional Assistance O O An individual who participated in a program funded by the State under WIA
1 = Yes section 134(a)(2)(A)(ii).
2 = No Note: This item need not be recorded as >yes= if the individual is served by a local
area with funds passed down from the State to the local area.
313a National Emergency Grant O O WIA title I-D, section173
0000 = Project I.D. Number (see special
instructions for recording individuals served by Record the four digits of the original Project I.D. Number assigned to the National
more than one National Emergency Grants Emergency Grant. (For example, an Utah projects may be numbered UT-02, so
and/or National Reserve Account Grants) the WIASRD entry would be UT02.) Leave blank if none of the individual’s
313b Second National Emergency Grant services were participated in services provided by a National Emergency Grant.
0000 = Project I.D. Number
Required Items by Group
Adult Dislocated Youth
Definitions
Worker
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# Item 18 21 Questions and Answers
313c Third National Emergency Grant What if additional Project I.D. Numbers are assigned to the same project?
0000 = Project I.D. Number Continue to use the project’s original Project I.D. Number.
What if an individual is coenrolled in two or more National Emergency Grants?
Record the Project I.D. Number for the first grant in which the individual
participated in Item 312a. Then record the Project I.D. Number for the second
grant in which the individual participated in Item 312b. Then record the Project
I.D. Number for the third grant in which the individual participated in Item 312c. If
the individual participated in more than three grants, record only the first three
grants. Only one WIASRD record should submitted.
What if an individual participated in one or more JTPA National Reserve Account
(NRA) Grant?
Record the 4-digit Grant Number which is made up of the last four digits of the
original Notice of Obligation (NOO) Number assigned to the project (e.g., if the
NOO number is 41-95-02, the WIASRD entry is 9502). If additional NOO
Numbers are assigned to the same project due to increasing the funds for the
project, participants should continue to be enrolled in the project’s original NOO
number. Only one WIASRD record should be submitted.
What if an individual participated in both NRA and NEG grants?
Record up to three NRA and NEG numbers using the conventions described
above. Only one WIASRD record should be submitted.
WIA Partner Program Participation The WIASRD is designed to provide States and local areas the opportunity to
track and report on services that WIA title I-B participants receive from partner
programs. While tracking and reporting services is optional, it can be
advantageous because receipt of tracked partner services can be used to avoid
>soft= exits under WIA title I-B.
For example, an individual might be registered for WIA title I-B and receive some
services and go on to receive adult literacy services from WIA title II. If WIA title
II services are not tracked, the exit date occurs when WIA title I-B services are
finished. If WIA title II services are tracked and reported, then (1) the individual is
defined as an exiter from WIA title I-B if there are neither WIA title I-B nor WIA
title II services for 90 days and (2) the exit date is the last date on which either
WIA title I-B services or WIA title II services were received.
What partner services may be tracked and reported?
Record only those programs that fund activities coordinated with the individual’s
WIA title I-B activities, possibly through a formal coenrollment, by inclusion in
the individual’s WIA service plan or through follow-up services. Do not report
partner services that the individual obtains on his/her own or that are not
coordinated with the individual’s WIA title I-B activities.
Can all partner services be used to extend the exit date?
The only partner services that can extend the exit date are those services that
would extend the exit date if they were funded by WIA title I-B. These include
services that would qualify under WIA as core services (other than informational
or self-service), intensive services, training services, or youth activities (except
for follow-up services). They also include similar employment and training
activities, such as Adult Literacy Training. They do not include services that
provide income support (e.g., Food Stamps, TANF grants, Unemployment
Compensation).
Services should be recorded cumulatively. A yes should be recorded for each
source of service. Partner services received before WIA registration may be
reported if known. Do not report sources that funded only core services
classified as informational or self-service.
NOTE: When partner services are tracked and reported, receipt of partner
services can be counted just like WIA services when determining the exit date.
314 Adult Education WIA title II
1 = Yes Leave blank if the answer is >no= or the answer is not known.
315 Job Corps WIA title I-C
1 = Yes Leave blank if the answer is >no= or the answer is not known.
316 Migrant & Seasonal Farmworker Programs WIA title I-D, section 167
1 = Yes Leave blank if the answer is >no= or the answer is not known.
317 Native American Programs WIA title I-D, section 166
1 = Yes Leave blank if the answer is >no= or the answer is not known.
318 Veterans= Programs 1. Services provided by DVOP/LVER (WIA section 121(b)(1)(B)(ix))
1 = Yes, labor exchange 2. Provided training services under WIA section 168
2 = Yes, VWIP Leave blank if the answer is >no= or the answer is not known.
319 Trade Adjustment Act (TAA) Services funded by the Trade Adjustment Act (WIA section 121(b)(1)(B)(viii))
1 = Yes Leave blank if the answer is >no= or the answer is not known.
320 NAFTA-TAA Services funded by NAFTA-TAA (WIA section 121(b)(1)(B)(viii))
1 = Yes Leave blank if the answer is >no= or the answer is not known.
321 Vocational Education Services funded by Carl D. Perkins Vocational and Applied Technology
1 = Yes Education Act (20 U.S.C. 2471) (WIA section 121(b)(1)(B)(vii)
Leave blank if the answer is >no= or the answer is not known.
322 Vocational Rehabilitation Programs authorized under parts A and B of title I of the Rehabilitation Act of
1 = Yes 1973 (29 USC 720 et seq.), WIA title IV, and section 121(b)(1)(B)(iv)
Leave blank if the answer is >no= or the answer is not known.
323 Wagner-Peyser Act Services funded under the Wagner-Peyser Act (29 USC 49 et seq.) WIA section
1 = Yes 121 (b)(1)(B)(ii)
Leave blank if the answer is >no= or the answer is not known.
324 Welfare-to-Work Participant As described in 20 CFR Part 645 (WIA section 121(b)(1)(B)(v)
1 = Yes Leave blank if the answer is >no= or the answer is not known.
325 Employment and Training programs carried out 42 U.S.C. 9001 et seq. (WIA section 121(b)(1)(x)
under The Community Services Block Grant Leave blank if the answer is >no= or the answer is not known.
Act
1 = Yes
326 Employment and Training programs carried out Any employment and training services funded by the Department of Housing and
by The Dept. of Housing and Urban Urban Development (WIA section 121(b)(1)(B)(xi)
Development1 = Yes Leave blank if the answer is >no= or the answer is not known.
327 Title V activities Title V of the Older Americans Act of 1965 (42 U.S.C. 3056 et seq.) (WIA
1 = Yes section 121 (b)(1)(B)(vi)
Leave blank if the answer is >no= or the answer is not known.
328 Employment and training services related to Record >yes= if the individual receives employment and training services from the
Food Stamps Food Stamps program or was referred by the Food Stamps program to WIA for
1 = Yes employment and training services. (WIA section 121(b)(2)(B)(iii))
Leave blank if the answer is >no= or the answer is not known.
NOTE: This item is not intended to record receipt of Food Stamps.
329 Other non-WIA programs Any non-WIA program not listed above that provided the individual with services
1 = Yes authorized under WIA. Record only those programs that fund activities
coordinated with the individual’s WIA title I activities, possibly through a formal
coenrollment, by inclusion in the individual’s WIA service plan, or through follow-
up services.
Leave blank if the answer is >no= or the answer is not known.
330 Supportive services (except needs-related • • • • • • This item only applies to individuals who received WIA title I-B-funded supportive
payments) received services. (WIA sections 101(46) and 134(e)(2))
1 = Yes
2 = No For adults and dislocated workers, supportive services include services such as
transportation, child care, dependent care, and housing that are necessary to
enable an individual to participate in activities authorized under WIA title I,
consistent with the provisions of WIA title I. Needs-related payments, although
categorized by the Act as supportive servi ces, should not be reported in this
item because they are reported separately.
Supportive services for youth, as defined in WIA section 101(46), may include
linkages to community services; assistance with transportation; assistance with
child care and dependent care; assistance with housing; referrals to medical
services; and assistance with uniforms or other appropriate work attire and
work-related tools, including such items as eye glasses and protective eye gear.
(20CFR 664.440, 65 FR 49413, August 11, 2000)
331 Needs-related payments (Adults/Dislocated • • • • This item only applies to individuals who received WIA title I-B-funded needs
Workers in training services) or stipends related payments.
(Youth in training)
1 = Yes
2 = No
Items for Adults and Dislocated Workers All appropriate WIA title I-B services should be recorded below. When receipt of
Receiving Intensive and Training Services partner services is recorded above, the appropriate activity below should also be
checked. Partner services received before WIA registration may be recorded if
known. Thus, the dates of the first intensive and training service may be before
the registration date.
332 Date of first intensive service • • The date the individual began receiving intensive services. Leave blank if the
YYYYMMDD individual did not receive intensive services.
333 Date of first training service • • The date the individual began receiving training services. Leave blank if the
YYYYMMDD individual did not receive training services.
334 Established Individual Training Account (ITA) • • Record yes if any of the individual's services were purchased utilizing an
1 = Yes Individual Training Account established for adults or dislocated workers and
2 = No funded by WIA title I.
335 Adult education, basic skills and/or literacy • • Record yes if the individual received adult education, basic skills and/or literacy
activities skills.
1 = Yes
2 = No NOTE: WIA section134(d)(4)(D)(vii) stipulates that adult education and literacy
activities be provided in combination with other training services, except that
customized training is not a qualifying training activity to receive these services.
336 On-the-job training • • Training by an employer that is provided to a paid participant while engaged in
1 = Yes productive work in a job that:
2 = No (A) provides knowledge or skills essential to the full and adequate
performance of the job;
(B) provides reimbursement to the employer of up to 50 percent of the wage
rate of the participant, for the extraordinary costs of providing the
training and additional supervision related to the training; and
(C) is limited to the period of time required for a participant to become
proficient in the occupation for which the training is being provided. In
determining the appropriate length of the contract, consideration
should be given to the skill requirements of the occupation, the
academic and occupational skill level of the participant, prior work
experience, and the participant's individual employment plan. (WIA
sections 101(31), 20 CFR 663.700(a) and (c), 65 FR49409, August 11,
2000)
337 Occupational skills training or skills • • Include the receipt of the following types of services in this category:
upgrading/retraining, and/or workplace training S Occupational skills training, including training for nontraditional
1 = Yes employment;
2 = No S Programs that combine workplace training with related instruction, which
may include cooperative education programs;
S Training programs operated by the private sector;
S Skill upgrading and retraining;
S Entrepreneurial training;
S Job readiness training; and
S Customized training conducted with a commitment by an employer or
group of employers to employ an individual upon successful completion of
the training.
Items for Adults, Dislocated Workers, and
Youth
338 Occupational skills training code • • • The 6 digit Standard Occupational Classification (SOC) code, 8 digit O*Net 3.0
000000000 Code, 9-digit DOT code, the 5-digit OES code, or the 5 or 6-digit O*NET code
that best describes the training occupation for adults and dislocated workers
who received on-the-job training or occupational skills training and youth who
received employment services related to a specific occupation. If the participant
received classroom occupational skills training, any of these or the 6-digit CIP
code that best describes the training should be recorded. If training was
provided for more than one occupation, record the code for the last significant
occupational training.
Note: Occupation codes should be recorded without including hyphens or
periods.
The occupation code should be reported for individuals receiving occupational
skills training, on-the-job training, or youth employment services, if appropriate.
If no specific occupational skills training was received, record 999999999.
339 Occupational skills training code type • • • The type of code used to report item 338.
1 = 6 digit SOC code
2 = 8 digit O*Net 3.0 Code NOTE: The use of SOC, O*NET 3.0, or CIP codes is encouraged as the DOT
3 = 6-digit CIP code(classroom training only) and OES code systems will be phased out.
4 = 9-digit DOT code
5 = 5-digit OES code
6 = 5 or 6-digit O*Net98 code
0 = None
Youth Services
340 Educational achievement services • • Educational achievement services include, but are not limited to:
1 = Yes S Tutoring, study skills training, and instruction leading to secondary school
2 = No completion, including dropout prevention strategies; and
S Alternative secondary school offerings.
341 Employment services • • Preparation for and success in employment services include, but are not limited
1 = Yes to:
2 = No S Paid and unpaid work experiences, including internships, and job
shadowing; and
S Occupational skill training.
342 Received summer youth employment • • Record yes for youth who received summer employment opportunities.
opportunities
1 = Yes
2 = No
343 Additional support for youth services • • Supports for youth services include, but are not limited to:
1 = Yes S Adult mentoring for a duration of at least twelve (12) months, that may
2 = No occur both during and after program participation;
S Comprehensive guidance and counseling, including drug and alcohol
abuse counseling, as well as referrals to counseling, as appropriate to the
needs of the individual youth.
344 Leadership development opportunities • • Leadership development opportunities are opportunities that encourage
1 = Yes responsibility, employability, and other positive social behaviors such as:
2 = No (a) Exposure to postsecondary educational opportunities;
(b) Community and service learning projects;
(c) Peer-centered activities, including peer mentoring and tutoring;
(d) Organizational and team work training, including team leadership
training;
(e) Training in decision-making, including determining priorities; and
(f ) Citizenship training, including life skills training such as parenting,
work behavior training, and budgeting of resources.
345 Received follow-up services • • Follow-up services for youth may include: the leadership development and
1 = Yes received 12 months of follow up supportive service activities listed in sections 664.420 and 664.440; regular
services contact with a youth participant's employer, including assistance in addressing
2 = No, did not receive 12 months of follow work-related problems that arise; assistance in securing better paying jobs,
up services career development and further education; work-related peer support groups;
adult mentoring; and tracking the progress of youth in employment after training.
(WIA section 129(c)(2)(I), 20 CFR 664.450(a) 65 FR 49414 August 11, 2000)
NOTE: Leave this item blank if the youth has not exited or has exited and is still
receiving follow-up services, but has not yet received 12 months of follow-up
services.
NOTE: If a youth reenrolls in WIA within 12 months of exit, record 1 for >yes= if
follow-up services were provided throughout the period from exit to reenrollment.
SECTION IIIA - PROGRAM OUTCOMES These outcomes are for all persons receiving adult services (who are
FOR ADULTS (18 and over), DISLOCATED individuals 18 and over), dislocated workers and for older youth (19-21 at
WORKERS AND OLDER YOUTH (19-21) registration) receiving youth services.
Outcomes are keyed to the exit quarter (not a Definition: The Exit Quarter is the quarter in which the exit date (Item 303)
reporting item). takes place. This exit date is the last date of WIA funded or partner funded
services received (except follow-up services).
601 Employed in quarter after exit quarter • • • • • The individual should be considered as employed if wage records for the quarter
1 = Yes after exit show earnings greater than zero. Wage records will be the primary
2 = No data source for tracking employment in the quarter after exit.
3 = Individual has exited but employment
information is not yet available If individuals are not found in the wage records, States may use supplemental
data sources.
Code 3 may be used if the State has not yet matched with wage records for the
appropriate quarter or the 30-day period to collect supplemental data has not
expired.
See Item 602 for a description of acceptable supplemental data sources.
When supplemental sources are used, individuals should be counted as
employed if, in the calendar quarter after exit, they did any work at all as paid
employees (i.e., received at least some earnings), worked in their own business,
profession, or worked on their own farm.
602 Source of supplemental data • • • • • Leave this item blank if wage records were used to report Item 601.
1= Case management, follow-up services, While the majority of employment in a State's workforce will be "covered" in the
surveys of participants, and/or verification with UI wage records, certain types of employers and employees are excluded by
the employer. Federal standards or are not covered under a State's UI law. "Uncovered"
2= Record sharing and/or automated record employment typically includes Federal employment, postal service, military,
matching with administrative records railroad, self employment, some agricultural employment, and employment
where earnings are primarily based on commission. States have flexibility in
choosing the methods used to obtain information on participants in "uncovered"
employment. Examples include:
1) Case management, follow-up services, and surveys of participants to
determine that the participant are employed; or
2) Record sharing and/or automated record matching with other employment and
administrative databases to determine employment. These databases include,
but are not limited to:
$ Office of Personnel Management (Federal Career Service);
$ United States Postal Service;
$ Railroad Retirement System;
$ State Department of Revenue or Tax (State income tax for self-reported
occupations);
$ U.S. Department of Defense; and
$ Government Employment Records (State government, local government,
judicial employment, public school employment, etc.).
Note: Data from these sources that provides information on quarterly earnings
should be considered as wage record information, not as supplemental data.
Employment Information The information in Items 603 to 607 should be recorded if the individual is
reported as employed in the quarter after exit (Item 601). This information can be
based on any job held after exit. It is not necessarily the same job recorded in
Item 601.
This information can be based on information derived from case management,
follow-up services or other sources. It is not necessary to wait until information
on Item 601 (employed in quarter after exit) is available before collecting this
information.
603 Occupational code (if available) • • • • • The occupational code that best describes the individual's employment.
000000000 Occupation can be recorded using 6-digit Standard Occupational Classification
(SOC) codes, 8 digit O*Net 3.0 codes, 9-digit DOT codes, 5-digit OES codes or
5- or 6-digit O*Net98 codes.
The occupation code should be reported if an occupation code was obtained for
the job.
Note: Occupation codes should be recorded without including hyphens or
periods.
604 Occupational code type • • • • • The type of occupation code used for Item 603.
1 = 6 digit SOC code NOTE: The use of SOC or O*NET 3.0 codes is encouraged as the DOT and
2 = 8 digit O*Net 3.0 Code OES code systems will be phased out.
4 = 9-digit DOT code
5 = 5-digit OES code
6 = 5 or 6-digit O*Net98 code
605 Entered training-related employment • • • Training-related employment is employment in which the individual uses a
1 = Yes substantial portion of the skills taught in the training received by the individual.
2 = No Leave blank if the individual did not receive training services.
8= Training did not impart job-specific Code 8 may be used for training that did not impart job-specific skills, such as
skills job readiness training.
9= Relationship of employment to training
cannot be determined
606 Method used to determine training-related • • • Training-related employment may be determined by any appropriate method or
employment methods selected by the State, including comparison of the occupation of
1 = Comparison of the occupation codes employment with the occupation of training, comparison of the industry of
between the training activity and the job employment with the occupation of training using valid crosswalks, by a
2 = Comparison of the industry of comparison of the job's activities with the skills taught in the training program, or
employment with the occupation of other method.
training using an appropriate crosswalk
3 = Other appropriate method Leave blank if the individual did not receive training services.
607 Entered non-traditional employment • • • • • Employment in an occupation or field of work for which individuals of the
1 = Yes participant's gender comprise less than 25% of the individuals employed in such
2 = No occupation or field of work (WIA section 101(26)).
Nontraditional employment can be based on either local or national data.
Appendix D provides national information that, at the State's option, can be used
to determine nontraditional employment from the occupation code.
Can males enter nontraditional employment?
Both males and females can be in nontraditional employment.
608 Employed in third quarter after exit quarter • • • • • Wage records will be the primary data source for tracking employment in the
1 = Yes third quarter after exit. If individuals are not found in the wage records, States
2 = No may use supplemental data sources.
3 = Individual has exited but employment
information is not yet available Code 3 may be used if the State has not yet matched with wage records for the
appropriate quarter or the 30-day period to collect supplemental data has not
expired.
See Item 602 for a description of acceptable supplemental data sources.
When supplemental sources are used, individuals should be counted as
employed if, in the third calendar quarter after exit, they did any work at all as
paid employees (i.e., received at least some earnings), worked in their own
business, profession, or worked on their own farm.
609 Source of supplemental data • • • • • Leave this item blank if wage records were used to report Item 608.
1= Case Management, follow-up services, See Item 602 for definitions
surveys of participants and/or verification with
the employer.
2= Record sharing and/or automated record
matching with administrative records
610 Employed in fifth quarter after exit quarter • • • • • Wage records will be the primary data source for tracking employment in the fifth
1 = Yes quarter after exit. If individuals are not found in the wage records, States may
2 = No use supplemental data sources.
3 = Individual has exited but employment
information is not yet available See Item 602 for a description of acceptable supplemental data sources.
When supplemental sources are used, indivi duals should be counted as
employed if, in the fifth calendar quarter after exit, they did any work at all as
paid employees (i.e., received at least some earnings), worked in their own
business, profession, or worked on their own farm.
611 Source of supplemental data • • • • • Leave this item blank if wage records were used to report Item 610.
1= Case Management, follow-up services,
surveys of participants and/or verification with See Item 602 for information regarding the use of supplemental data.
the employer.
2= Record sharing and/or automated record
matching with administrative records
Total earnings from wage records for the: The total earnings in the quarter as determined from wage records. Wage record
information can be obtained from the State, other States, other entities
maintaining wage record systems, or from Wage Record Interchange System
(WRIS). Earnings from all employers of the individual should be summed.
What if the individual appears in several different wage record systems (e.g.,
systems in two different States)?
Earnings from these different sources of wage records should be summed for
each quarter.
NOTE: The State is required to access these data from its own wage record
system; accessing data from other wage record systems is optional, but
recommended.
NOTE: States should not wait until exit to obtain preprogram data because
preprogram earnings data may not be easily available at exit for individuals with
long periods of participation. Instead, States should obtain preprogram data as
soon after registration as the data become available and reasonably complete.
612 Third quarter prior to registration • • • • • Total earnings in the third quarter before registration for adults, older youth, and
00000.00 dislocated workers without a dislocation date before the registration date.
Please enter 99999.99 if data is not yet available for this item. Record 88888.88
if the individual’s earnings were over $99,998.00. Leave this item blank if it does
not apply.
613 Third quarter prior to dislocation • • Earnings in the third quarter before dislocation for dislocated workers. Please
00000.00 enter 99999.99 if data is not yet available for this item. Record 88888.88 if the
individual’s earnings were over $99,998.00. Leave this item blank if it does not
apply.
Record Item 612 for dislocated workers without a dislocation date before the
registration date. Note: Item 612 must also be recorded for dislocated workers
served with both dislocated worker and adult funds.
614 Second quarter prior to registration • • • • • Total earnings in the second quarter before registration for adults, older youth,
00000.00 and dislocated workers without a dislocation date before the registration date.
Please enter 99999.99 if data is not yet available for this item. Record 88888.88
if the individual’s earnings were over $99,998.00. Leave this item blank if it does
not apply.
615 Second quarter prior to dislocation • • Earnings in the second quarter before dislocation for dislocated workers. Please
00000.00 enter 99999.99 if data is not yet available for this item. Record 88888.88 if the
individual’s earnings were over $99,998.00. Leave this item blank if it does not
apply.
Record Item 614 for dislocated workers without a dislocation date before the
registration date.
NOTE: Item 614 must also be recorded for dislocated workers served with both
dislocated worker and adult funds.
616 First quarter following the exit quarter • • • • • Total earnings from wage records for the quarter. Please enter 99999.99 if data
00000.00 is not yet available for this item. Record 88888.88 if the individual’s earnings
were over $99,998.00.
617 Second quarter following the exit quarter • • • • • Total earnings from wage records for the quarter. Please enter 99999.99 if data
00000.00 is not yet available for this item. Record 88888.88 if the individual’s earnings
were over $99,998.00.
618 Third quarter following the exit quarter • • • • • Total earnings from wage records for the quarter. Please enter 99999.99 if data
00000.00 is not yet available for this item. Record 88888.88 if the individual’s earnings
were over $99,998.00.
619 Fourth quarter following the exit quarter • • • • • Total earnings from wage records for the quarter. Please enter 99999.99 if data
00000.00 is not yet available for this item. Record 88888.88 if the individual’s earnings
were over $99,998.00.
620 Fifth quarter following the exit quarter • • • • • Total earnings from wage records for the quarter. Please enter 99999.99 if data
00000.00 is not yet available for this item. Record 88888.88 if the individual’s earnings
were over $99,998.00.
621 Type of recognized educational/ occupational • • • • • A credential is defined as any nationally recognized degree or certificate or a
certificate/credential/ diploma/degree attained State/locally recognized credential. Credentials will include, but are not limited
1 = High school Diploma/ Equivalency/GED to a high school diploma, GED or other recognized equivalents, postsecondary
2 = AA or AS Diploma/Degree degrees, recognized skills standards, licensure, apprenticeship or industry
3 = BA or BS Diploma/Degree recognized certificates. States should include all State Education Agency
4 = Occupational Skills License recognized credentials. In addition, States should work with local Workforce
5 = Occupational Skills Certificate or Investment Boards to encourage certificates to recognize successful completion
Credential of the training services listed above that are designed to equip individuals to
6 = Other enter or re-enter employment, retain employment, or advance into better
8 = No credential received, individual received employment.
training.
9 = N/A, individual did not receive training Credential must be obtained either during participation or by the end of the third
quarter after exit from services (other than follow-up services).
How should the credential information be obtained?
States and localities have flexibility in choosing the methods used to collect data
on credential. Examples of methods include: 1) case management, follow-up
services, and surveys of a participant to determine that the individual received a
credential or 2) record sharing and/or automated record matching with
administrative/other databases to determine that the participant has received a
credential.
622 Other reasons for exit • • • • • • Institutionalized: The participant is residing in an institution or facility providing
1 = Institutionalized 24-hour support such as a prison or hospital and is expected to remain in that
2 = Health/medical institution for at least 90 days.
3 = Deceased
Health/medical: The participant is receiving medical treatment that precludes
8 = Reservists called to active duty who entry into unsubsidized employment or continued participation in WIA. Does not
choose not to return to WIA include temporary conditions expected to last for less than 90 days.
Note: States may define and use additional codes for this item.
623 In postsecondary education or advanced • The individual was enrolled in advanced training or post-secondary education in
training in quarter after exit the first quarter after exit including:
1 = In advanced training S Advanced training is an occupational skills employment/training
2 = In postsecondary education program, not funded under WIA title I, which does not duplicate training
3 = Not in further training/education received under WIA title I. Training that leads to an academic degree
(e.g., AA, AS, BA, BS) should be categorized as post-secondary
education and not reported as advanced training. Advanced training
may be provided by a One-Stop partner following the exit of the
registrant from WIA. Advanced training does not include training funded
partially or wholly with WIA funds. An example of advanced training is a
community college program that does not lead to an advanced degree.
S Post-secondary education is a program at an accredited degree-granting
institution that leads to an academic degree (e.g., AA, AS, BA, BS).
Do not include programs offered by degree-granting institutions that do
not lead to an academic degree as post-secondary education.
The following methodologies can be used to determine whether youth are in
postsecondary education or advanced training:
1) Case management, follow-up services, and surveys of the participant to
determine if the youth is in postsecondary education or advanced training; or
2) Record sharing agreements and/or automated record matching with
administrative/other databases to determine that the participant has been placed
in postsecondary education or advanced training. These databases include, but
are not limited to:
- State Board Governing Community Colleges;
- State Board Governing Universities;
- State Education Associations;
- Integrated Postsecondary Education Reporting Unit;
- Higher Education Planning Unit; and
- Training Institutions/Providers.
Most States will likely utilize case management, follow-up services, and surveys
of participants. Some States already have record sharing and/or automated
matching systems in place that they will be able to use to track outcomes.
624 In postsecondary education or advanced • The individual was enrolled in advanced training or post-secondary education in
training in the third quarter after exit. the third quarter after exit including:
1 = In advanced training S Advanced training is an occupational skills employment/training
2 = In postsecondary education program, not funded under WIA title I, which does not duplicate training
3 = Did not enter further training received under WIA title I. Training that leads to an academic degree
(e.g., AA, AS, BA, BS) should be categorized as post-secondary
education and not reported as advanced training. Advanced training
may be provided by a One-Stop partner following the exit of the
registrant from WIA. Advanced training does not include training funded
partially or wholly with WIA funds. An example of advanced training is a
community college program that does not lead to an advanced degree.
S Post-secondary education is a program at an accredited degree-granting
institution that leads to an academic degree (e.g., AA, AS, BA, BS).
Do not include programs offered by degree-granting institutions that do
not lead to an academic degree as post-secondary education.
See Item 623 for acceptable data sources.
SECTION III B - OUTCOMES FOR YOUNGER
YOUTH (Aged 14-18 at registration)
Skill Attainment One goal minimum per year is required for all in-school youth and any
appropriately assessed out-of-school youth who need to attain basic skills, work
readiness skills, or occupational skills. A maximum of three goals per year may
be set for purposes of the youth skill attainment measure. Goals should be set
at the point of assessment. Additional goals may be set after assessment when
called for by the youth’s service strategy or when initial goals are attained -
unless the three goal maximum for the year would be exceeded. See Appendix
E regarding youth skill attainment goals. Also see Training and Employment
Guidance Lettter 7-99.
625 Goal #1 type • Setting one basic skills goal is required if the youth is basic literacy skills
1 = Basic Skills deficient.
2 = Occupational Skills
3 = Work Readiness Skills
626 Date goal #1 was set • The date goal was set is the date a goal was identified for the youth, except that
YYYYMMDD the date of the first goal set must be recorded as the registration date.
627 Attainment of goal #1 • Goal attained. Attainment of a goal is to be based on individual assessments
1 = Attained using widely accepted and recognized measurement/assessment techniques.
2 = Set, but not attained
3 = Set, but attainment pending Goal set, but not attained. Goals not attained include goals whose anniversary
date has passed without attainment of the goal. The anniversary date of a goal
is the date one year after the date the goal was set.
Goal set, but attainment pending. This code should not be used after exit.
When the youth exits, this field should be marked with a A1" or A2" for all goals
that have been set.
628 Date attained goal #1 • This date should normally be on or before the one-year anniversary of the date
YYYYMMDD the goal is set. However, it may be later if the participant had a gap in service
where he/she was placed in a hold status during which services were not
received, but the participant planned to return to the program.
629 Goal #2 type • See Item 625
1 = Basic Skills
2 = Occupational Skills
3 = Work Readiness Skills
630 Date goal #2 was set • Leave blank if goal #2 not set. See Item 626 for other definitions.
YYYYMMDD
631 Attainment of goal #2 • Leave blank if goal #2 not set. See Item 627 for other definitions.
1 = Attained
2 = Set, but not attained
3 = Set, but attainment pending
632 Date attained goal #2 • Leave blank if goal #2 not set. See Item 628 for other definitions.
YYYYMMDD
633 Goal #3 type • Leave blank if goal #3 not set. See Item 625 for other definitions.
1 = Basic Skills
2 = Occupational Skills
3 = Work Readiness Skills
634 Date goal #3 was set • Leave blank if goal #3 not set. See Item 626 for other definitions.
YYYYMMDD
635 Attainment of goal #3 • Leave blank if goal #3 not set. See Item 627 for other definitions.
1 = Attained
2 = Set, but not attained
3 = Set, but attainment pending
636 Date attained goal #3 • Leave blank if goal #3 not set. See Item 628 for other definitions.
YYYYMMDD
637 Information on additional youth goals • Space will be provided in the record layout so that information on additional goals
to can be reported as needed to fully reflect goals set and attained by each youth.
672 All goals set in the program year and the preceding program year should be
reported. States shouldmay report all goals set during the youth’s period of
participation.
673 Attained Secondary School Diploma • 1. The youth attained a secondary (high school) diploma recognized by the State
1 = Attained a secondary school (high school) during enrollment or by the end of the first quarter after exit.
diploma Also include successful completion of an Individual Education Program (IEP) for
2 = Attained a GED or high school equivalency youth with disabilities.
diploma 2. The youth attained a GED or high school equivalency diploma recognized by
3 = Attending secondary school at exit the State during enrollment by the end of the first quarter after exit.
4 = Did not attain diploma or equivalent 3. The youth exited WIA services but was still attending secondary school at
exit.
674 Date of high school diploma or GED • The date of attainment should be the date on the diploma or equivalency
attainment certificate, if available. Otherwise, the date may be estimated.
YYYYMMDD
675 Youth placement information • Record which of the following activities the youth entered within 1 quarter of exit.
1 = Entered postsecondary education Entry into these activities may be determined through information obtained from
2 = Entered advanced training the participant during case management and follow-up services, administrative
3 = Entered military service records (including wage records, where appropriate), surveys of participants, and
4 = Entered a qualified apprenticeship other similar methods. If the youth qualifies for several of these placement
5 = Entered unsubsidized employment outcomes, record the primary outcome. For example, if the youth enters full
6 = Did not enter 1-5 above time postsecondary education and has a part time job, record 1.
Postsecondary education and advanced training are defined in Item 623.
1 Should be recorded only if the youth started to attend classes.
2 Should be recorded only if the youth started to attend classes.
3 Should be recorded only if the youth entered military service (i.e., reported for
active duty).
4 Should be recorded only if the indivi dual entered a qualified apprenticeship
program, i.e., a program approved and recorded by the ETA/Bureau of
Apprenticeship and Training or by a recognized State Apprenticeship Agency.
Approval is by certified registration or other appropriate written credential.
5 Should be recorded only if the youth entered full- or part-time unsubsidized
employment.
Unsubsidized employment is any employment, including self-employment, not
financed by either funds provided under the Act or by direct wage subsidies
provided by any type of public funds. See Item 601 for the definition of
employment.
Also include entry into the Peace Corps, VISTA and other National Service
programs funded by the Federal Corporation for National and Community Service
under the National and Community Service Trust Act of 1993 (Examples are
activities in the AmeriCorps and the National Civilian Community Corps
programs). Do not include entry into the Armed Forces or entry into a qualified
apprenticeship program.
676 Youth retention information (For all youth • Record the primary activity that the youth was in at any time during the third
except those still attending secondary school quarter after exit.
at exit). Was the youth active in the third
quarter following the exit quarter in any of the See Item 623 for definitions and acceptable data sources for codes 1
following activities: (postsecondary education) and 2 (advanced training).
1= In postsecondary education
2= In advanced training See Items 601 and 602 for definitions and acceptable data sources for codes 3
3= In military service (employment) and 5 (military service).
4= In a qualified apprenticeship
5= In unsubsidized employment For code 4, a qualified apprenticeship program is a program approved and
6= Was not in 1-5 above recorded by the ETA/Bureau of Apprenticeship and Training or by a recognized
State Apprenticeship Agency. Approval is by certified registration or other
appropriate written credential. To determine whether a youth has been placed in
a qualified apprenticeship, the following methods can be used:
1) Case management, follow-up services, and surveys of the participant; or
2) Record sharing agreements and/or automated record matching with the U.S.
Department of Labor, Bureau of Apprenticeship and Training database to
determine that the participant has been placed in a qualified apprenticeship.
Most States will likely utilize case management, follow-up services, and surveys
of participants. Some States already have record sharing and/or automated
matching systems in place that they will be able to use to track outcomes.
Appendix A (For The WIA Standardized Record Data (WIASRD))
General Instructions
Due Date
For each program year beginning with Program Year 2000, final data must be submitted by December 1. These final data should correspond to the data used
for the annual report.
Program Year Ending Dates Final Record Due Dates
June 30, 2001 December 1, 2001
June 30, 2002 December 1, 2002
June 30, 2003 December 1, 2003
June 30, 2004 December 1, 2004
These records must be complete and accurate.
Universe
Records (or a sample of records) should be submitted for:
S All adults and dislocated workers who received core services (other than self-service or informational), intensive services or training services and have
exited from WIA.
S Records for adults and dislocated workers must be submitted annually beginning with the exit year and ending with the year when the
information in Section IIIA (Program Outcomes for Adults, Dislocated Workers and Older Youth) is complete. Normally the last item to become
available will be Item 620 (Total earnings from wage records in the fifth quarter following the exit quarter.) This information will typically become
available in the eighth quarter after exit. Thus, an individual’s data will be reported for the exit year and for two post-exit years.
S All youth who received youth activities and have exited from WIA. Once a youth record is submitted, updated records must be provided in each
subsequent year until all relevant outcome information is complete.
S Records for youth under age 19 at registration must be submitted annually beginning with the exit year and ending with the year when the
information in both Item 345 (received follow-up services) and Section IIIB (Outcomes for youth 14-18) is complete. Normally the last
information to become available will be Item 676, which relates to outcomes in the third quarter after exit. This information should normally be
available to be included in the record for the sixth quarter after exit. Thus, data for an individual youth aged 14 to 18 at registration will be
submitted for the exit year and for two post-exit years.
S Records for youth age 19 or over at registration must be submitted annually beginning with the
exit year and ending with the year when the information in WIASRD Section IIIA (Program
Outcomes for Adults, Dislocated Workers and Older Youth) is complete. Normally, the last item to
become available will be Item 620 (Total earnings from wage records in the fifth quarter following
the exit quarter.) This information will typically become available in the eighth quarter after exit.
Thus, an older youth’s data will be submitted for the the exit year and for two post-exit years.
Included in the universe are all of the above individuals served with local funds and all individuals served with National Emergency Grants. Records are also
included in the universe when a State uses 15% funds for activities that involve the enrollment of individuals eligible for title I-B services, (i.e., adult, dislocated
workers, or youth activities), at the State or local level. If the statewide activities are not supporting services for eligible adults, dislocated workers or youth,
records should not be submitted. Examples of such exceptions include activities where:
S The State is conducting a Statewide activity that does not involve direct services (e.g., research or evaluation),
S The activity is structured to provide services that are highly specialized, such as in a pilot or demonstration activity for which the State establishes
separate, or its own specific goals not typically addressed in the adult, dislocated worker or youth activities, (e.g., the activities support incumbent
worker training authorized under WIA section 134(a)(3)(A)(iv)(I), or a project for chemically dependent TANF recipients).
Note that if an individual is served jointly by multiple WIA title I-B funding sources/programs (e.g., youth and adult funds), only one record should be
submitted. However, all sections relevant to each funding source/program must be completed. If the individual is served independently by multiple funding
sources or local areas, separate records may be submitted.
Each annual record is to provide cumulative information on the registrant’s characteristics, services, and outcomes. Thus, services information should include
all services received by the participant during participation. Outcome information should be included in the record when it becomes available and continue to
be transmitted in subsequent years. Information can, however, be updated or corrected in subsequent years. Self-reported information is acceptable for
reporting purposes.
Sampling Guidelines
States may send DOL samples of records instead of all records. Samples must adhere to the following guidelines:
$ The universe (or sampling frame) from which the samples are to be drawn consists of all exiters in the last three complete program years. Submissions
should not include individuals who terminated from JTPA. Thus, for most States, the submission due December 1, 2001 will include only PY 2000
exiters. For early implementation States, it will include only PY 2000 and PY 1999 exiters.
$ Samples are to be selected randomly using generally accepted statistical sampling methods.
$ The minimum sampling rate is the larger of:
$ 33%.
$ The rate needed to achieve a sample of 2,500 in the funding stream (adult, dislocated worker, youth) with the smallest number of exiters during
the program year. This sampling rate equals 2,500 divided by the number of exiters from that funding stream during the program year.
$ The same sampling rate must be used to select the entire sample for each program year (i.e., the sampling rate must be applied to all funding
streams).
$ If any funding stream has fewer than 2,500 exiters in a program year, sampling is not allowed.
$ A different sampling rate may be used for each program year included in the sample. However, States having the option of applying the largest of the
minimum sampling rates calculated for the three program years in the submission to all three program years.
$ The samples for each of the two earliest program years in a submission may be either a new sample selected for the submission or the same sample
selected for the submission made the previous year.
NOTE: Although States may submit samples of records, the data items included in the record must be collected and maintained for all individuals.
For many States, the effort involved in programming the selection of the sample will outweigh the benefits of sampling. Therefore, States are encouraged to
consider whether they will achieve a net benefit from sampling before deciding to sample. States are not required to sample and may decide to routinely
submit all records to DOL.
Worksheet for Determining Minimum Sampling Rates
The following worksheet may be used to determine the required sampling rate for each program year included in the submission:
A B C D
Number of Exiters Smallest Value in 2,500 Minimum Sampling Rate
During Program Year Column A divided by (Largest Value in
Column B Column C)
Overall minimum 33%
Adults
Dislocated Workers
Youth
A sample of a completed worksheet follows for a State with 8,000 adult exiters, 7,000 dislocated worker exiters, 4000 older youth exiters and 5,000 younger
youth exiters in a program year.
A B C D
Number of Exiters Smallest Value in 2,500 Minimum Sampling Rate
During Program Year Column A divided by (Largest Value in
Column B Column C)
Overall minimum 33%
Adults 8,000
Dislocated Workers 7,000
Youth 4,000 4,000 63% 63%
For this State and program year, the funding stream with the fewest number of exiters is youth, with 4,000 exiters. Thus, 4000 is entered in Column B. The
value entered in Column C is 2,500 divided by 4,000, which is 63%. Because this value is greater than 33%, the minimum sampling rate is 63% for all funding
streams. This value of 63% is entered in Column D.
Relationship between Annual Report and Individual Records
Please note that data provided on the individual WIA Standardized Records will not be used for purposes of performance incentives and sanctions, which will
be based on aggregate data submitted by States in the Annual Report. However, we do expect the information received on the annual report to be consistent
with and based on the individual record submission.
Data Items and Definitions
The data items in this system and their associated definitions are designed to provide uniform information about program registration, activities and their
outcomes. Although efforts have been made to make definitions consistent with those used for other purposes (e.g., other program partners), they do not in
any way, reduce the Governor’s authority to establish certain definitions that affect program eligibility.
Beginning on the effective date of this reporting system, Items 102 through 110 and Item 301 are to be collected and retained for all adult and dislocated
worker registrants receiving services beyond informational/self-services and all youth applicants (eligible and ineligible) under the WIA title I program. This
requirement is in accordance with 29 CFR Part 37, AImplementation of the Nondiscrimination and Equal Opportunity Provisions of the Workforce Investment Act
of 1998.@ Section 37.37(b)(1) of title 20 CFR mandates that: AEach recipient must collect such data and maintain such records, in accordance with procedures
described by the Director [Director of Civil Rights], as the Director finds necessary to determine whether the recipient has complied or is complying with the
nondiscrimination and equal opportunity provisions of WIA or this part. The system and format in which the records and data are kept must be designed to
allow the governor and CRC [Civil Rights Center, Department of Labor] to conduct statistical or other quantifiable data analyses to verify the recipient’s
compliance with section 188 of WIA and this part.@ Section 37.37(b)(2) of title 20 CFR provides that: ASuch records must include, but are not limited to,
records on applicants, registrants, eligible applicants/registrants, participants, terminees, employees, and applicants for employment. Each recipient must
record the race/ethnicity, sex, age, and where known, disability status, of every applicant, registrant, eligible applicant/registrant, participant, terminee [exiter],
applicant for employment and employee.@ Finally, section 37.37(d) of title 20 CFR states that: AWhere designation of individuals by race or ethnicity is
required, the guidelines of the Office of Management and Budget must be used.@
Data recorded on socioeconomic characteristics of registrants (Data Items 101 to 118, 123 and 124) must be based on information collected and/or confirmed
at time of registration unless otherwise indicated.
As shown in the data definitions, the required data items depend on the funding source (adult, dislocated worker, youth), on a youths= age at registration, and
on the services received by adults and dislocated workers. Required items are marked with a • in the relevant column: adults receiving core services (other
that informational or self-service) only, adults receiving intensive or training services, dislocated workers receiving core services (other that informational or
self-service) only, dislocated workers receiving intensive or training services, youth age 14 to 18 at registration, and youth age 19 to 21 at registration.
All items are optional for adults and dislocated workers receiving only core services that are classified by the State, within federal guidelines, as informational
or self-service. No records are to be submitted for these individuals.
Adult items should be recorded for individuals (18 and over) served by adult program funds. Dislocated worker items should be recorded for individuals
served by dislocated worker funds. Youth items should be recorded for individuals served by youth program funds. If a person is served by multiple
programs, record all relevant items.
When individuals are served with statewide funds the items to be reported should be based on the characteristics of the individual and the services provided.
For individuals aged under 19 at registration, items required for younger youth should be reported. For individuals aged 19 to 21 at registration who receive
youth services, the items required for older youth should be reported. For individuals who are dislocated workers, the dislocated worker items are to be
reported. For all other individuals age 18 or older at registration who receive adult services, the items required for adults are to be reported.
Appendix B (For The Standardized Record Data (WIASRD))
Campaign or Expedition Veteran
Please specify either campaign veteran or Vietnam-era Veteran for veterans of the US armed forces participating in the wars, campaigns or expeditions listed on this chart
during the time frames noted below:
Armed Forces Expeditionary Medal (AFEM) Navy Expeditionary Medals & Marine Corps Medals
Berlin - Aug. 14, 1961 to Jun. 1, 1963 Cuba - Jan. 3, 1961 to Oct. 23, 1962
Bosnia (Operations Joint Endeavor, Joint Guard, and Joint Forge) - Nov. 20, 1995 to Indian Ocean/Iran - Nov. 21, 1979, to Oct. 20, 1981
Dec. 20, 1996; Dec. 20, 1996 to present; June 21, 1998 to present Iranian/Yemen/Indian Ocean - Dec. 8, 1978 to Jun. 6, 1979
Cambodia - Mar. 29, 1973 to Aug. 15, 1973 Lebanon - Aug. 20, 1982 to May 31, 1983
Cambodia Evacuation - Apr. 11 - 13, 1975 Liberia - Aug. 5, 1990 to Feb. 21, 1991
Congo - Jul. 14, 1960 to Sept. 1, 1962 & Nov. 23 - 27, 1964 Libyan Area - Jan. 20, 1986 to Jun. 27, 1986
Cuba - Oct. 24, 1962 to Jun. 1, 1963 Panama - Apr. 1,1980 to Dec. 19, 1986 and Feb. 1, 1990 to Jun. 13, 1990
Dominican Republic - Apr. 28, 1965 to Sept. 21, 1966 Persian Gulf - Feb. 1, 1987 to Jul. 23, 1987
El Salvador - Jan. 1, 1981 to Feb. 1, 1992 Rwanda - Apr. 7 - 18, 1994
Grenada - Oct. 23, 1983 to Nov. 21, 1983 Thailand - May 16 - Aug. 10, 1962
Haiti - Sept. 16, 1994 to Mar. 31, 1995
Iraq - Jan. 1, 1997 to present Other Campaign & Service Medals
Korea - Oct. 1, 1966 to Jun. 30, 1974Laos - Apr. 19, 1961 to Oct. 7, 1962
Lebanon - Jul. 1, 1958 to Nov. 1, 1958 and Jun. 1, 1983 - Dec. 1, 1987 Army Occupation of Austria - May 9, 1945 to Jul. 27, 1955
Mayaquez Operation - May 15, 1975 Army Occupation of Berlin - May 9, 1945 to Oct. 2, 1990
Operations in the Libyan Area - Apr. 12 - 17, 1986 Army Occupation of Germany (exclusive of Berlin) - May 9, 1945 to May 5, 1955
Panama - Dec. 20, 1989 to Jan. 31, 1990 Army Occupation of Japan - Sept. 3, 1945 to Apr. 27, 1952
Persian Gulf Operation - Jul. 24, 1987 to Aug. 1, 1990 Chinese Service Medal (Extended) - Sept. 2, 1945 to Apr. 1, 1957
Persian Gulf Operation - Dec. 1, 1995 to present Korean Service - Jun. 27, 1950 to Jul. 27, 1954
Persian Gulf Operation - Dec. 1, 1995 to Feb. 1, 1997 Navy Occupation of Austria - May 8, 1945 to Oct. 25, 1955
Persian Gulf Operation - Nov. 11, 1998 to Dec. 22, 1998 Navy Occupation of Trieste - May 8, 1945 to Oct. 25, 1954
Persian Gulf Operation - Dec. 16, 1998 to Dec. 22, 1998 Southwest Asia Service Medal (SWASM) (Operations Desert Shield and Desert
Persian Gulf Intercept Operation - Dec. 1, 1995 to present Storm) - Aug. 2, 1990 to Nov. 30, 1995
Quemoy and Matsu Islands - Aug. 23, 1958 to Jun. 1, 1963 Units of the Sixth Fleet (Navy) - May 9, 1945 to Oct. 25, 1955
Somalia - Dec. 5, 1992 to Mar. 31, 1995 Vietnam Service Medal (VSM) - Jul. 4, 1965 to Mar. 28, 1973
Taiwan Straits - Aug. 23, 1958 to Jan. 1, 1959
Thailand - May 16, 1962 to Aug. 10, 1962
Vietnam Evacuation (Operation Frequent Wind) - Apr. 29, 1975 to Apr. 30, 1975
Vietnam (including Thailand) - Jul. 1, 1958 to Jul. 3, 1965
This document was prepared 11/27/00. For the most current information, please check the OPM web site at http://www.opm.gov/veterans/html/vgmedal2.htm.
Appendix C (For The Standardized Record Data (WIASRD))
Reporting Services
All WIA title I funded services should be reported except for self-service and informational activities, which are those core services that are made available
and accessible to the general public, that are designed to inform and educate individuals about the labor market and their employment strengths,
weaknesses, and the range of services appropriate to their situation, and that do not require significant staff involvement with the individual in terms of
resources or time. (Individuals receiving only these services need not be registered.)
To encourage integration of services and recognize shared contributions toward outcomes, we will use the following strategy for tracking and reporting across
WIA title I funded (WIA-funded programs) and other workforce investment partners. Once an individual has registered for WIA-funded services, programs can
claim credit for outcomes on core measures attained by participants who receive non-WIA funded services (such as those offered by One-Stop and school-
to-work partner programs). Some methods for tracking participants across programs include: specifying the non-WIA funded services in the individuals=
service plans, coordinating services across WIA and non- WIA funded services, and providing follow-up services to individuals.
Thus, the WIASRD is designed to allow States and local areas to track and report on services that WIA title I-B participants receive from partner programs.
While tracking and reporting those services is optional, it can be advantageous because partner services that are tracked and reported can be counted just
like WIA services when determining the exit date. Thus, tracking and reporting partner services can help avoid >soft= exits under WIA. For example, an
individual might be registered into WIA and receive some services and go on to receive adult literacy services from WIA title II. If WIA title II services are not
tracked, the exit date occurs when WIA title I-B services are finished. If WIA title II services are tracked and reported, then (1) the individual is defined as an
exiter from WIA title I-B if there are neither WIA title I-B nor title II services for 90 days and (2) the exit date is the last date on which either WIA title I-B services
or WIA title II services were received.
Some questions and answers regarding this optional tracking of partner services include:
What partner services may be tracked and reported?
Report only those programs that fund activities coordinated with the individual’s WIA title I-B activities, possibly through a formal coenrollment, by inclusion
in the individual’s WIA service plan or through follow-up services. Do not report partner services that the individual obtains on his/her own or that are not
coordinated with the individual’s WIA title I-B activities.
Can all partner services be used to extend the exit date?
The only partner services that can extend the exit date are those services that would extend the exit date if they were funded by WIA title I-B. These
include services that would qualify under WIA as core services (other than informational or self-service), intensive services, training services, or youth
activities (except for follow-up services). They also include similar employment and training activities, such as Adult Literacy Training. They do not include
services that provide income support (e.g., Food Stamps, TANF grants, Unemployment Compensation).
May an individual be exited when WIA title I-B services are over, but partner services continue?
Receipt of partner services called for in the WIA service plan can extend the exit date, which triggers measurement of outcomes. However, the person
should exit from WIA when the services in the WIA service plan are finished, even if other partner services continue. Thus, a >hard= exit may be recorded
whenever the service plan is finished.
Core, Intensive and Training Services for Adults and Dislocated Workers
Individuals who receive only self-service and informational activities are not to be included in the individual record submission. Self-service and informational
activities are those core services that are made available and accessible to the general public, that are designed to inform and educate individuals about the
labor market and their employment strengths, weaknesses, and the range of services appropriate to their situation, and that do not require significant staff
involvement with the individual in terms of resources or time.
Core services which should be included for reporting purposes (and for which individuals must be registered) include:
- Staff assisted job search and placement assistance, including career counseling;
- Follow-up services, including counseling regarding the workplace;
- Staff assisted job referrals (such as testing and background checks);
- Staff assisted job development (working with employer and jobseeker); and
- Staff assisted workshops and job clubs.
Intensive services (WIA section 134(d)(3)(C), 20 CFR 663.200, 65 FR 49404, August 11, 2000) may include:
- Comprehensive and specialized assessments of skill levels and service needs including:
- diagnostic testing and use of other assessment tools; and
- in-depth interviewing and evaluation to identify employment barriers and appropriate employment goals;
- Development of an individual employment plan, to identify the employment goals, appropriate achievement objectives, and appropriate combination of
services for the participant to achieve the employment goals;
- Group counseling;
- Individual counseling and career planning;
- Case management for participants seeking training services;
- Short-term prevocational services, including development of learning skills, communication skills, interviewing skills, punctuality, personal
maintenance skills, and professional conduct, to prepare individuals for unsubsidized employment or training;
- Out-of-area job search assistance;
- Relocation assistance;
- Internships; and
- Work experience.
Please note: The Final Rule at 20 CFR 663.200, 65 FR 49404, August 11, 2000 provides that intensive services beyond those listed in the Act may also be
provided.
Training services (WIA section 134(d)(4)(D) include:
- Occupational skills training
- On-the-job training
- Workplace training and cooperative education programs
- Private sector training programs
- Skill upgrading and retraining
- Entrepreneurial training
- Job readiness training
- Adult education and literacy training activities in combination with other training (except customized training)
- Customized training
This list is not all-inclusive and additional training services may be provided (20CFR 663, 65 FR 49404 August 11, 2000).
Appendix D (For The Standardized Record Data (WIASRD))
Information that May Be Used for Determining Non-Traditional Employment
Nontraditional Occupations for Women and Men
Standard Occupational Classification Nontraditional for:
Code Occupation Title Women Men
Management Occupations
11-0000
Medical and Health Services Managers T
11-9110
13-0000 Business and Financial Operations Occupations
15-0000 Computer and Mathematical Occupations
17-0000 Architecture and Engineering Occupations T
19-0000 Life, Physical, and Social Science Occupations
T
19-2042 Geoscientists, Except Hydrologists, and Geographers
21-0000 Community and Social Services Occupations
21-2010 Clergy T
23-0000 Legal Occupations
23-2000 Legal Support Workers T
25-0000 Education, Training, and Library Occupations
25-2010 Primary and Kindergarten Teachers T
25-2020 Elementary and Middle School Teachers T
25-2040 Special Education Teachers T
25-4000 Librarians, Curators, and Archivists T
Standard Occupational Classification Nontraditional for:
Code Occupation Title Women Men
25-9040 Teacher Assistants T
27-0000 Arts, Design, Entertainment, Sports, and Media Occupations
27-3010 Announcers T
29-0000 Healthcare Practitioners and Technical Occupations
29-1010 Chiropractors T
29-1020 Dentists T
29-1030 Dieticians and Nutritionists T
29-1040 Optometrists T
29-1060 Physicians and Surgeons T
29-1080 Podiatrists T
29-1110 Registered Nurses T
29-1120 Therapists (except 29-1123 Physical Therapists, 29-1126
Respiratory Therapists) T
29-2000 Health Technologists and Technicians T
31-0000 Healthcare Support Occupations T
33-0000 Protective Service Occupations T
35-0000 Food Preparation and Serving Related Occupations
25-3030 Waiters and Waitresses T
37-0000 Building and Grounds Cleaning and Maintenance Occupations
37-2012 Maids and Housekeeping Cleaners T
37-2020 Pest Control Workers T
Standard Occupational Classification Nontraditional for:
Code Occupation Title Women Men
37-3000 Grounds Maintenance Workers T
39-0000 Personal Care and Service Occupations
39-2000 Animal Care and Service Workers T
39-5011 Barbers T
39-5012 Hairdressers, Hairstylists, and Cosmetologists T
39-6011 Baggage Porters and Bellhops T
39-6030 Transportation Attendants T
39-9000 Other Personal Care and Service Workers (except 39-9030
Recreation and Fitness Workers) T
41-0000 Sales and Related Occupations
41-2010 Cashiers T
41-2022 Parts Salespersons T
43-0000 Office and Administrative Support Occupations
43-2000 Communications Equipment Operators T
43-3000 Financial Clerks T
43-4000 Information and Record Clerks T
43-5020 Couriers and Messengers T
43-6000 Secretaries and Administrative Assistants T
43-9000 Other Office and Administrative Support Workers (except 43-9010
Computer Operators) T
45-0000 Farming, Fishing, and Forestry Occupations (except 45-2040 Graders T
and Sorters, Agricultural Products)
Standard Occupational Classification Nontraditional for:
Code Occupation Title Women Men
47-0000 Construction and Extraction Occupations T
49-0000 Installation, Maintenance, and Repair Occupations T
51-0000 Production Occupations
51-1000 Supervisors, Production Workers T
51-3020 Butchers and Other Meat, Poultry, and Fish Processing Workers T
51-3090 Miscellaneous Food Processing Workers T
51-4000 Metal Workers and Plastic Workers T
51-5000 Printing Workers T
51-6020 Pressers, Textile, Garment and Related Materials T
51-6030 Sewing Machine Operators T
51-6050 Tailors, Dressmakers, and Sewers T
51-6093 Upholsterers T
51-7000 Woodworkers T
51-8000 Plant and System Operators T
51-9010 Chemical Equipment Operators and Tenders T
51-9020 Crushing, Grinding, Polishing, Mixing, Blending Workers T
51-9040 Extruding, Forming, Pressing, and Compacting Machine Setters,
Operators, and Tenders T
51-9050 Furnace, Kiln, Oven, Drier, and Kettle Operators and Tenders T
51-9120 Painting Workers T
51-9190 Miscellaneous Production Workers T
Standard Occupational Classification Nontraditional for:
Code Occupation Title Women Men
53-0000 Transportation and Material Moving Occupations (except 53-2020 T
Bus Drivers)
NOTE: This table indicates which occupations can be treated as nontraditional employment for purposes of WIA reporting. The table is organized according
to the Standard Occupational Classification (1998 version). All major groups (with codes ending with '0000') are shown, regardless of whether or not they
contain nontraditional occupations. Nontraditional occupations are those occupations in which persons of a given gender hold less than 25% of employment.
Classification of occupations as nontraditional is based on 1999 national data contained in the Bureau of Labor Statistics publication, Employment and
Earnings, January 2000, Table 11. Employed persons by detailed occupation, sex, race, and Hispanic origin.
Nontraditional employment for women is denoted by a T in the column titled 'Women'; these are occupations in which over 75% of the jobs are held by men.
Nontraditional employment for men is denoted by a T in the column titled 'Men'. The chart lists the broadest occupation groupings that can be considered
nontraditional. Occupations with codes ending with '0000', '000', '00', or '0' are usually groups of more detailed codes. When such occupation groups are
identified as nontraditional, all occupations within the group can be considered as nontraditional. These included occupations have the same beginning
digits as the group, but other digits replace the trailing zeros. For example, 47-0000 Construction and Extraction Occupations is identified as nontraditional
for women. Thus, all occupation codes beginning with 47- may be considered as nontraditional for women.
This table is intended to be used as a general guide for determining nontraditional employment. However, because of limitations in the underlying data, this
table should not be considered definitive. First, the data were not sufficiently detailed to identify traditional and nontraditional occupations at the most
detailed levels of occupational coding. Thus, some detailed occupations within groupings not shown as nontraditional may in fact be nontraditional.
Alternatively, within groupings shown as nontraditional some detailed occupations might not in fact qualify as nontraditional. Second, the source data were
based on a different occupational classification (the Census recode of the 1980 SOC). As a result, some uncertainty was introduced in the conversion
between the occupational classifications. Finally, WIA provides the flexibility to determine nontraditional employment using either national or local data.
Thus, local areas may also identify different occupations as nontraditional based on employment data from their state or local labor market.
Attachment E pages 47–48 contain only document-template codes and page numbers.
Attachment F (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2001/TEGL14-00-ch1AttachF.pdf)
Attachment F (ETA 9090) (October 1, 2001)
Revised Instructions and Form for Submission
of the WIA Quarterly Summary Report
General Instructions
Each State must submit a Quarterly Summary Report to provide DOL with the most
recent performance information. This report must be submitted according to the
following guidelines:
• Due date. The report is due 45 days after the end of the report quarter. Due
dates for PY 2001 are:
- First Quarter (quarter ending 09/30/01) November 14, 2001
- Second Quarter (quarter ended 12/31/2002) February 14, 2002
- Third Quarter (quarter ended 3/31/2002) May 15, 2002
- Fourth Quarter (quarter ended 6/30/2002) August 14, 2002
• Scope. The report will contain State aggregate data for individuals served by
WIA title I-B, including individuals served by both statewide and local funds.
Individuals served with statewide funds should only be included in the
quarterly report when they count towards the performance outcomes. (Please
note, the Federal Register Notice of April 3, 2000 indicated that National
Emergency Grants should be included in the quarterly report. Since this is not
correct and is not in accordance with Training and Employment Guidance Letter
(TEGL) 7-99 (available on-line at www.usworkforce.org/
resources/accountability.htm), please do not include National Emergency
Grants in the quarterly report.)
If the activities funded with State 15% reserve funds involve the enrollment of
individuals eligible for WIA title I-B services, (i.e., adult, dislocated workers, or
youth activities), at the State or local level, the outcomes are included in the
performance measurements and must be included in the quarterly report. If the
activities are not supporting services for eligible adults, dislocated workers or
youth, the outcomes are not included in the report. Examples of such
exceptions include activities where:
S the State is conducting a statewide activity that does not involve
direct services (e.g., research or evaluation); or
S the activity is structured to provide services that are highly
specialized, such as in a pilot or demonstration activity for which
the State establishes separate, or its own specific, goals not
typically addressed in the adult, dislocated worker or youth
activities (e.g., the activities support incumbent worker training
authorized under Section 134(a)(3)(A)(iv)(I), or activities for
chemically dependent TANF recipients).
• Time period. To allow for the data collection delay inherent in the WIA
performance indicators, the Quarterly Summary Report collects cumulative
information for each performance indicator for the most recent periods for which
the indicator is available.
For each performance indicator, the State reports the actual cumulative
performance (both numerator and denominator) for the most recent data
available. Performance indicators are cumulated over two different time
periods:
1. Performance indicators that do not use wage records are
cumulated over a Program Year (July 1 to June 30). Measures
which are not employment-based and not tied to wage records
include the younger youth skill attainment rate and diploma or
equivalent rate and the two customer satisfaction measures.
2. Performance indicators that use wage records are cumulated
during the first quarter of a program year and the last three
quarters of the previous program year. Measures that relate to
employment as the primary outcome or as a partial outcome and
that require the use of the UI wage records as a data source include
the adult, dislocated worker and older youth entered employment,
retention, earnings, and credential measures and the younger
youth retention rate.
Because of the variable lags in the availability of performance information,
different performance measures will be cumulated for different numbers of
quarters. Table A shows for each report item, the period over which it is to be
cumulated and the number of quarters expected to be available for each report
(by report quarter).
Because some states may be able to report more quarters than shown in the
table, the report form contains a column in which the number of quarters
reported is to be indicated.
• Submission. States must submit the report in an electronic format not later than
45 days after the ending of the quarter.
• Data collection format. In addition to the value of each performance indicator,
the State must report both the numerator and denominator for each performance
indicator. This detail is needed so that the information can be aggregated over
States to provide national estimates. States will also report the number of
quarters included in the cumulative value reported for each indicator.
Table A
Number of Quarters Included in the Cumulative Values in Quarterly Report
By Outcome and Report Quarter
Report Quarter
Period Over (Due Date)
Which to
Cumulate July-Sep. Oct.-Dec. Jan-Mar. Apr.-Jun.
Reporting Items (11/14) (2/14) (5/15) (8/14)
Total Particiants Program Year 1 2 3 4
(Jul. - Jun.)
Total Exiters Program Year 4 1 2 3
(Jul. - Jun.)
Employer Customer Program Year 4 1 2 3
Satisfaction (Jul. - Jun.)
Participant Customer Program Year 4 1 2 3
Satisfaction (Jul. - Jun.)
Youth Diploma or Equivalent Program Year 4 1 2 3
Rate (Jul. - Jun.)
Skill Attainment Rate Program Year 1 2 3 4
(Jul. - Jun.)
Entered Employment Rate Oct.-Sep. 1 2 3 4
Credential and Employment Oct.-Sep. 1 2 3 4
(Adults/Dislocated Workers)
or Credential Rates (Older
Youth)
Six Months - Oct.-Sep. 3 4 1 2
Retention Rate
Six Months -Earnings Oct.-Sep. 3 4 1 2
Change or Earnings
Replacement
Note: Some state may be able to access complete wage records more quickly than assumed in this table.
These states should report as many quarters as are available for the measures to be cumulated over the
October 1 to September 30 period.
Reporting of Performance Indicators
Summary definitions of the core performance indicators for youth, adults and
dislocated workers and the customer satisfaction indicators are presented in TEGL 7-99
Attachment A. General definitions are presented in Attachment B of the same TEGL.
Detailed calculation instructions are presented in Attachment C of TEGL 7-99.
Additional information on the customer satisfaction indicators is presented in
TEGL 6-00.
Updates
There is no need to update a quarterly report after its submission. Because cumulative
data are being reported, updates will automatically be included in the next quarterly
report. Final performance data for each program year should be included in the annual
report.
DETAILED DEFINITIONS AND INSTRUCTIONS
Adults. Individuals age 18 and over who received services (other than self-service and
informational activities) funded with adult program funds.
Dislocated Workers. Individuals who meet the WIA definition of dislocated worker
and who received services (other than self-service and informational activities) funded
with dislocated worker program funds.
Younger Youth (14-18). Individuals under age 19 at registration who received youth
activities funded by youth program funds.
Older Youth (19-21). Individuals age 19 to 21 at registration who received youth
activities funded by youth program funds.
Report Identifying Information
Quarter/PY. Indicate the number of the quarter (1, 2, 3 or 4) and the program year for
which the report is being submitted.
State. Indicate the name of the State or jurisdiction.
Items to Be Cumulated Over a Program Year
The first program year to be reported on the quarterly report will by PY 2000 (July 1,
2000 to June 30, 2001).
Total Participants. The total number who received WIA services during the program
year. This reflects the number of new WIA registrants who received WIA-funded
services in the program year and carry-in participants from the previous year. For PY
2000, total participants includes both individuals who registered during the program
year and carry-in JTPA. For adults and dislocated workers, individuals who receive
core services (other than informational and self-service activities), intensive services or
training services must be registered. All youth who receive youth activities must be
registered.
Total Exiters. The total number of WIA registrants who exited WIA during a program
year. Note that information on all exiters in a quarter is not available until 90 days after
the end of the quarter because some exiters may not be identified for up to 90 days
after the exit date.) Thus, total exiters for the four quarters of PY 2000 will be reported
in the 1st quarter PY 2001 report.
Exiters. Each individual becomes part of an exit cohort, a group who are
determined to be “exiters” within a particular quarter and are looked at together
for measurement purposes. There are two ways to determine exit:
1. a registrant who has a date of case closure, completion or known exit from
WIA-funded or non-WIA funded partner service within the quarter (hard
exit); or
2. a registrant who does not receive any WIA-funded or non-WIA funded
partner service for 90 days and is not scheduled for future services except
follow-up services (soft exit).
Registrants who have a planned gap in service of greater than 90 days should
not be considered as exited if the gap in service is due to a delay before the
beginning of training or a health/medical condition that prevents an individual
from participating in services. Service providers should document any gap in
service that occurs and provide reason for such a gap in service. Registrants who
exit from services because they are incarcerated, deceased or have a
health/medical condition that prevents the individual from participating in
services, should be excluded from the measures. Once a registrant has not
received any WIA-funded or partner services, except follow-up services, for 90
days, and there is no planned gap in service, then that participant has exited
WIA for the purposes of measurement in 15 of the 17 core measures (the
younger youth skill attainment rate and employer customer satisfaction
measures are not based on exit).
The exit date will be the last date of WIA-funded or partner-funded service
received (except follow-up services). For a soft exit, the date of exit cannot be
determined until 90 days have elapsed from the last date of service. At that
point, the exit date recorded is the last date of service. The exit quarter (referred
to throughout the definitions of the measures) is the quarter in which the last
date of service (except follow-up services) takes place. If a registrant exits WIA
and receives future WIA services after exiting, that registrant is treated as a new
registrant for purposes of the core measures and will be included in the
appropriate measures.
Customer Satisfaction. Customer satisfaction must be reported for a program year.
The following items are to be reported, separately for employers and participants:
Number of Completed Surveys. The number of surveys with valid answers to
each of the three required questions. Please note the response rate is computed
by dividing the number of completed surveys by the number included in the
sample.
Number Eligible for the Customer Satisfaction Survey. The number of
participants/employers in the group (sample frame) from which the customer
sample was drawn. For participants, this is the number of exiters. For
employers, it is the number of employers whose service ended. This
information is needed to aggregate customer satisfaction over States.
Number Included in the Sample for the Customer Satisfaction Survey. The
representative subset of participants/employers eligible for the surveys that
were selected for interviews. If no sampling is used by the state, the sample size
equals the number eligible for the survey.
Customer Satisfaction Score. For participant customer satisfaction, the index
is reported for individuals who exited in a program year. For employer
customer satisfaction, the index is reported for employers whose service ended
in a program year.
Younger Youth Skill Attainment Rate. Reported for youth goals that were attained
during a program year and youth goals that were not attained and had one-year
anniversary dates in the program year.
Younger Youth Diploma or Equivalent Attainment Rate. Reported for youth who
exited in a program year.
Items to Be Cumulated Over the First Quarter of a Program Year and the Last Three
Quarters of the Previous Program Year.
The following items are to be measured for individuals who exited during the first
quarter of a program year and the last three quarters of the previous program year.
The first exit group to be reported will be individuals who exited WIA or terminated
from JTPA from October 1, 1999 to September 30, 2000. This period will be used for
PY 2000 WIA performance calculations even though it contains up to three JTPA
quarters.
Entered Employment Rate. Reported for adults, dislocated workers and older youth
who exited in the first quarter of a program year and the last three quarters of the
previous program year.
Employment And Credential Rate (Adults/Dislocated Workers), Credential Rate
(Older Youth). Reported for individuals who exited in the first quarter of a program
year and the last three quarters of the previous program year.
Six Months Employment Retention Rate/Younger Youth Retention Rate
(postsecondary education/advanced training, or placement and retention in military
service, employment or qualified apprenticeships). Reported for adults, dislocated
workers, older youth and younger youth who exited in the first quarter of a program
year and the last three quarters of the previous program year. This information should
not be included in the report for the 2nd quarter of PY 2000 if information is not
available for individuals who exited between October 1, 1999 and September 30, 2000.
Six Months - Earnings Change (Adults/Older Youth), Earnings Replacement
(Dislocated Workers). Reported for adults, dislocated workers, and older youth who
exited in the first quarter of a program year and the last three quarters of the previous
program year. This information should not be included in the report for the 2nd quarter
of PY 2000 if information is not available for individuals who exited between October
1, 1999 and September 30, 2000.
Quarter____ PY______
State___________________________
Quarterly Report Form (ETA 9090)
Time Period Performance Program Group Number of Value
to Cumulate Items Quarters
(Cell content format) Reported
Adults
Dislocated Workers
Total Participants
(xxxxx)
Younger Youth (14-18)
Older Youth (19-21)
Adults
Dislocated Workers
Program Year (July 1 to June 30)
Total Exiters
(xxxxx)
Younger Youth (14-18)
Older Youth (19-21)
Employers
# of Completed Surveys for Response Rate
Customer Satisfaction (xxxxx) Participants
Response Rate
# of Employers/Exiters Eligible Employers
for the Customer Satisfaction
Survey
(xxxxx) Participants
Employers
# of Employers/Exiters Included
in the Sample (xxxxx) Participants
For Employers
Customer Satisfaction
(xx.x) §136(d)(1)
Numerator
For Participants
Denominator
Youth Diploma or Equivalent
Younger Youth (14-18)
Rate (xx.x%) §136(d)(1)
Skill Attainment Rate Younger Youth (14-18)
(xxx.x) §136(d)(1)
Time Period Performance Program Group Number of Value Numerator
to Cumulate Items Quarters
(Cell content format) Reported Denominator
Entered Employment Rate Adults
(xx.x%) §136(d)(1)
Dislocated Workers
Older Youth (19-21)
Credential and Employment Adults
(Adults/Dislocated Workers) or
Credential Rates (Older Youth)
(xx.x%) §136(d)(1)
Dislocated Workers
October 1 to September 30
Older Youth (19-21)
Six Months - Adults
Retention Rate
(xx.x%) §136(d)(1)
Dislocated Workers
October 1 to September 30
Older Youth (19-21)
Younger Youth (14-18)
Six Months -Earnings Change Adults
or Earnings Replacement
($xxxxx) §136(d)(1)
Dislocated Workers
Older Youth (19-21)
Attachment G (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2001/TEGL14-00-ch1AttachG.pdf)
Attachment G (October 1, 2001)
Revised Workforce Investment Act Title I-B Annual Report (ETA 9091)
GENERAL INSTRUCTIONS
Each State that receives an allotment under WIA section127 (youth activities) or
section132 (adult and dislocated worker activities) of the Workforce Investment Act of
1998 must prepare and submit an Annual Report to the Secretary in accordance with WIA
sections 136(d)(1) and 185(d).
The Department of Labor, in consultation with States and other partners, has developed a
strategy for the Annual Report that is designed to meet these requirements but that also
provides States the flexibility to “showcase” their unique programs, strategies and
accomplishments. The Annual Report will emulate the Private Sector’s “Report to
Stockholders.” Just as a Report to Stockholders presents a company portrait painted in a
particular style of the corporate culture, States are encouraged to design their Annual
Reports to stakeholders in a manner that makes extensive use of graphics and other
communication devices so that the report represents their qualities in the most
advantageous manner to all stakeholders, including Congress, Governors, State
legislators, workforce investment boards and the public. For example, States may want to
include “success stories” that focus attention on successful programming for participants,
employers and communities. Messages from the Governor, or information about State
Workforce Investment Board members, market analysis, strategies for improvement,
effects on major industries may also be included. While this portion of the Annual Report is
optional, DOL is optimistic that States new to this type of publication will soon discover the
benefits that States now creating these kinds of documents have come to appreciate.
Additionally, as a Report to Stockholders contains information mandated by the Securities
and Exchange Commission, the WIA Annual Report will have some required information
that will appear in the format prescribed in attachment V. This will satisfy WIA section
185(c)(2) which requires the Secretary to facilitate this uniform reporting, and will allow the
Secretary to disseminate a State-by-State comparison of the information as required in
WIA section 136(d)(3)(B). Another reason that this essential information is displayed in a
clear and unambiguous way, is that the core and customer satisfaction indicators will be
used when determining incentive grants under WIA section 503 and sanctions under WIA
section 136(g). States may place these tables anywhere in their publication, but they must
be confined to one section of the report rather than scattered throughout the report.
Due Date. The report is due not later than December 1 following each program year. For
example, the report for Program Year (PY) 2000 will be due December 1, 2001. States
will probably want to begin planning their Annual Reports, writing “Success Stories,”
contracting for publication, etc., before outcome data becomes available in order to meet
the deadline for submission. Failing to submit the Annual Report by the due date may
exclude the state from the incentive award process.
Scope. The report will cover services provided under Title I-B of WIA using local funds
and statewide funds. Details about services provided using National Emergency Grant
funds should not be included since this information will be included in other report(s).
States may also include information about partner programs and how WIA and partner
programs are collaborating to provide workforce development services. Statewide
activities to be included in the Annual Report are those statewide activities that are
included in the performance measures.
- Statewide activities: If the activities funded with State 15% reserve funds involve
the enrollment of individuals eligible for Title I-B services, (e.g., adult, dislocated
workers, or youth activities), at the State or local level, the outcomes are included in
the performance measurements. If the activities are not supporting services for
eligible adults, dislocated workers or youth, the outcomes are not included in the
negotiated performance measures. Examples of such exceptions include activities
where:
- the State is conducting a Statewide activity that does not involve direct services
(e.g., research or evaluation),
- the activity is structured to provide services that are highly specialized, such as a
pilot or demonstration activity for which the State establishes separate, or its own
specific, goals not typically addressed in the adult, dislocated worker or youth
activities (e.g., the activities support incumbent worker training authorized under
section 134(a)(3)(A)(iv)(I), or activities for chemically dependent TANF recipients).
Time Period. The Annual Report reflects performance outcome information that becomes
available by the time the Annual Report for the program year is due. The introduction to
each table explains the applicable time periods. States may include information on
performance indicators from previous years to show trends over time as this information
becomes available.
Annual Report Tied to Individual Records. The performance information provided in
the Annual Report is based on the data from the individual records provided to the
Secretary.
Submission. The Department of Labor’s Employment and Training Administration (ETA)
will provide Congress with a copy of the Annual Report submitted by each State and
publish each State’s report on an Internet web site. States must provide ETA with:
- One original and two copies of the report, one to forward to Congress and one
each for ETA’s national and regional office; and
- A computerized copy of the report in a format usable for inclusion on ETA’s web
site. Acceptable formats include WordPerfect, Microsoft Word, Acrobat, and other
commonly used formats.
SPECIFIC INSTRUCTIONS
Optional Portion. Since States are not required to include any information other than that
in the attached format, we are not issuing any formal guidance on the optional portion of
the report. However, we anticipate providing some examples of “best practices” and
working with our State Partners to develop technical assistance for those who want it.
Required Portion. The required portion of the Annual Report must be submitted
according to the following guidelines:
Indicate your State’s name and the date the report was submitted electronically to the
Department of Labor or its designated contractor.
On the electronic version of the report, include the name and title of the authorized official
of the governor responsible for certifying that the data submitted is complete and accurate.
I. Narrative Section.
A. A discussion of the cost of workforce investment activities relative to the effect of
the activities on the performance of the participants as required in WIA section
136(d)(2)(C). (See attachment H).
In addressing this item, States may want to include information from their strategic
plans about the mix of services (activities) selected and the outcomes expected
from these activities and then discuss the actual outcomes for their major customer
segments. States may indicate actual federal outlays for selected activities, if the
information is available.
States must explain how the allocation of resources for adults, dislocated workers,
and youth activities affected the outcomes. For adults and dislocated workers the
activities that States may wish to address are core, intensive and training services.
For youth, States should include information about front-end costs (e.g., intake,
assessment and case management) and aggregated direct service costs for the
ten youth program elements described in WIA section 129(c)(2).
B. A description of State evaluations of workforce investment activities (if any) is
required by WIA section136(d)(1), including:
- The questions the evaluation will/did address;
- A description of the evaluation's methodology; and
- Information about the timing of feedback and deliverables.
The required State evaluations of workforce investment activities are described in
WIA section 136(e) and include evaluation studies of workforce investment
activities conducted under WIA title I-B to establish, implement and use methods for
continuous improvement in the efficiency and effectiveness of the statewide
workforce investment system in improving employability for job seekers and
competitiveness for employers.
II. Table Section Instructions.
Table A - Workforce Investment Act Customer Satisfaction Results. Enter the
following information separately for program participants and employers. Additional
information about Customer Satisfaction Indicators is available in TEGL 6-00. This
information is based on exiters from the program year:
Negotiated Performance Level. The level of performance negotiated between
the State and DOL.
Actual Performance Level. The actual performance levels on the American
Customer Satisfaction Index.
Number of Completed Surveys. The number of surveys with answers to each of
the three required questions. (The number of surveys to be administered is
addressed in TEGL 7-99.)
Number Eligible for the Customer Satisfaction Survey. The number of
participants/employers in the group (sample frame) from which the customer
sample was drawn. This information is needed to aggregate customer satisfaction
across all States.
Number Included in the Sample for the Customer Satisfaction Survey. The
representative subset of participants/employers eligible for the surveys that were
selected for interviews. If no sampling is used by the state, the sample size equals
the number eligible for the survey.
Response Rate. The response rate is computed by dividing the number of
completed surveys by the number included in the sample.
Aggregating Local Board ACSI Results to Obtain Statewide Results. States
using the ACSI methodology to measure Local Board performance are not required
to conduct separate customer satisfaction surveys to obtain State level results. In
situations where a single sampling rate is used throughout the State, the Local
Board ACSI results on a customer satisfaction measure may simply be aggregated
to obtain State level results.
In situations where different sampling rates exist for the Local Boards in a State,
each Local Board's ACSI score will need to be weighted before aggregating the
outcomes to obtain results that are representative of the State overall. The
information needed to compute these weighted scores are the sample frames for
each Local Board in the State and each Local Board's ACSI score.
To illustrate how these weights are derived, consider the following example:
Participant Employer
Sampling Sampling
Name Frame ACSI Frame ACSI
Local Board 1 1,824 67.2 597 65.2
Local Board 2 1,025 78.1 533 80.0
Local Board 3 1,151 68.6 487 67.0
State A 4,000 ///// 1,617 /////
The weighted score would be calculated for each Local Board by multiplying the
ACSI score by the number in the Local Board sample frame. These weighted Local
Board scores would then be totaled and divided by the sum of the sampling frame
sizes for all Local Boards in the State to obtain a State ACSI.
Using the figures provided in the above example, the ACSI scores for the State are
calculated in the following manner:
Participant Employer
Local Board 1 (67.2*1,824)= 122,572.8 (65.2*597)=38924.4
Local Board 2 (78.1*1,025)= 80,052.5 (80.0*533)=42640.0
Local Board 3 (68.6*1,151)= 78,958.6 (67.0*487)=32629.0
Total = 281,583.9 Total = 114,193.4
State A ACSI score for participants: (281,583.9/4,000)=70.4
State A ACSI score for employers: (114,193.4/1,617)=70.6
Tables B through K. Use the following definitions to complete Tables B through K.
Information for the special population tables is in accordance with the requirements of WIA
section 136(d)(2)(F). The comparison of individuals who received Training Services and
Individuals who received only core and intensive services is required by section
136(d)(2)(E) of the Act.
Negotiated Performance Level. The level of performance negotiated between
the State and DOL.
Actual Performance Level. The actual performance levels on the core indicators
of performance for the groups of individuals specified on the table. Include the
numerator and denominator for the actual performance levels achieved in the space
indicated.
Summary definitions of the four core performance indicators for youth, adults and
dislocated workers, entered employment, credential and/or credential and
employment, six months retention and six months earning change or earning
replacement as well as the youth skill attainment indicator are presented in TEGL 7-
99 Attachment A. General definitions are presented in Attachment B of the same
TEGL. Detailed calculation instructions are presented in Attachment C of TEGL 7-
99.
Information about the Entered Employment Rate, the Employment Retention Rate
(six months), Younger Youth Retention Rate, the Earnings Change In Six Months
(adults), the Earnings Replacement In Six Months (dislocated workers) and the
Employment and Credential Rate will be based on exiters from the first quarter of
the program year and the last three quarters of the previous program year.
Information about the participant customer satisfaction measure, the Younger Youth
Diploma rate and the Youth Skill Attainment Measure will be based on exiters from
the program year. The employer customer satisfaction measure is based on
employers served during the program year.
Adults. Individuals who received services (other than self-service and informational
activities) funded with adult program funds.
Dislocated Workers. Individuals who meet the definition of a dislocated worker in
WIA section 101(9) who received services (other than self-service and informational
activities) funded with dislocated worker program funds.
Displaced Homemaker. An individual who has been providing unpaid services to
family members in the home (WIA section 101(10) and -
(1) has been dependent on the income of another family member but is no
longer supported by that income; and
(2) is unemployed or underemployed and is experiencing difficulty in obtaining
or upgrading employment; or
For the purposes of carrying out innovative Statewide activities noted in WIA
section 134, the following individuals may also be counted as displaced
homemakers WIA section 134(a)(3)(A)(vi)(I): individuals who are receiving public
assistance and are within 2 years of exhausting lifetime eligibility under part A of
title IV of the Social Security Act (42 U.S.C. 601 et seq.).
Individuals Who Received Training Services. Individuals who received
services for adults and dislocated workers described in WIA section 134(d)(4)(D).
Individuals With Disabilities. Individuals with any disability as defined in section 3
of the Americans with Disabilities Act of 1990 (42 U.S.C. 12102).
Older Individuals. Individuals aged 55 years or older at the time of registration.
Older Youth (19-21). Individuals age 19 to 21 at registration who received youth
activities funded by youth program funds.
Out-of-school Youth. An eligible youth, at the time of registration, who is a school
dropout or who has received a secondary school diploma or its equivalent but is
basic skills deficient, unemployed, or underemployed. (For reporting purposes
only: All youth except those who are attending any school and have not received a
secondary school diploma or its recognized equivalent and except those who are
attending post-secondary school and are not basic skills deficient."
Public Assistance Recipients. Individuals who receive Federal, State, or local
government cash payments for which eligibility is determined by a needs or income
test (WIA section 101(37). The receipt of public assistance status may occur at any
time the individual is receiving services including at time of registration or during
participation. Receipt of foster child payments should not be counted as public
assistance.
In Table C, Public Assistance Recipients are only those individuals who received
Intensive or Training Services.
Veterans. Individuals who served in the active U.S. military, naval, or air service
and who were discharged or released from such service under conditions other
than dishonorable.
Younger Youth (14-18). Individuals under age 19 at registration who received
youth activities funded by youth program funds.
Table L - Other Reported Information. The requirements for this table are prescribed in
the Workforce Investment Act, including the requirements that States provide the following
information:
- Section 136(d)(2)(B) for wages at entry into employment for participants in
workforce investment activities who entered employment, including the rate of wage
replacement for such participants who are dislocated workers;
- Section 136(d)(2)(D) for retention and earnings received in employment 12
months after entry into the employment;
- Section136(d)(2)(E) for individuals who received training services compared with
the performance of participants in workforce investment activities who received only
services other than training services (excluding participants who received only self-
service and informational activities); and
- Section185(d)(1)(C) for information regarding programs and activities carried out
under this title pertaining to placement for participants in nontraditional employment.
Please use the following information to complete Table L:
Placements of Participants in Nontraditional Employment. Nontraditional
employment is employment in an occupation or field of work for which individuals of
the participant’s gender comprise less than 25% of the individuals employed in such
occupation or field of work (WIA section 101(26)). This determination may be made
using either state or national data. Appendix D in the WIASRD provides national
information that, at the State’s option, can be used to determine nontraditional
employment from the occupation code. Both males and females can be in
nontraditional employment. This information can be based on any job held after exit
and only applies to adults, dislocated workers and older youth who entered
employment in the quarter after exit. Nontraditional employment should be reported
for individuals who exited in the first quarter of the program year and the last three
quarters of the previous program year.
Training-Related Employment. Training-related employment is employment in
which the individual uses a substantial portion of the skills taught in the training
received by the individual. This information is about individuals who exited during
the first quarter of the program year and the last three quarters of the previous
program year. This information can be based on any job held after exit and only
applies to adults, dislocated workers and older youth who entered employment in the
quarter after exit.
Wages at Entry Into Employment. This information is reported for individuals who
exited in the first quarter of the program year and the last three quarters of the
previous program year.
-Of those adults or older youth who are employed in the first quarter after exit: Total
earnings in the first quarter after exit divided by the number of exiters.
-Of those dislocated workers who are employed in the first quarter after exit: Total
earnings in the first quarter after exit divided by the number of exiters.
Operational Parameters:
- To ensure comparability of this measure on a national level, the UI wage records
will be the only data source used for this measure. Therefore, individuals whose
employment was determined from supplementary sources are excluded from the
measure.
- Individuals who are not found to be employed in the first quarter after exit are
excluded from this measure.
Adults and older youth who are employed at registration are excluded from this
measure.
Older Youth in both employment and post-secondary education or advanced training
in the first quarter after exit are included in the denominator. Older Youth who are not
employed, but who are in post-secondary education or advanced training in the first
quarter afer exit are excluded from this measure.
Twelve Months Employment Retention Rate and Twelve Months Earnings
Change (Adults and Older Youth) or Twelve Months Earnings Replacement
(Dislocated Workers). This information is reported for individuals who exited in the
first quarter of the previous program year and the last three quarters of the second
previous program year. This “look in the rearview mirror” is due to the length in the
period of measurement and the availability of the wage record data. (Special
instructions for the Annual Report submitted for PY 2000 only: Since there will
be no information available for the 12 month measures, the measures need not be
reported.)
Adult Employment Retention Rate at Twelve Months
Of those who are employed in the first quarter after exit:
Number of adults who are employed in the fifth quarter after exit divided by the
number of adults who exited
Operational Parameters:
· This measure includes only those who are employed in the first quarter
following exit (regardless of their employment status at registration).
· Individuals who are not found to be employed in the first quarter after exit are
excluded from this measure.
· Employment in the first and fifth quarters following exit does not have to be
with the same employer.
Adult Average Earnings Change in Twelve Months
Of those who are employed in the first quarter after exit:
Total post-program earnings (earnings in quarter 4 + quarter 5 after exit) minus pre-
program earnings (earnings in quarter 2 + quarter 3 prior to registration) divided by
the number of adults who exited.
Operational Parameters:
· This measure includes the same population as the adult employment
retention measure, those who are employed in the first quarter following exit
(regardless of their employment status at registration).
· To ensure comparability of this measure on a national level, UI wage records
will be the only data source for this measure. Therefore, individuals whose
employment in either the first, third, or fifth quarter after exit was determined
from supplementary sources and not from the UI wage records are excluded
from the measure.
· Individuals who are not found to be employed in the first quarter after exit are
excluded from this measure.
· States should exclude from this measure any individuals whose entry
(registration) date is so far back in time that accessing quarters 2 and 3 of
pre-registration wage data is unfeasible or unreasonable. However,
participants excluded from this measure for this reason should still be
included in any other applicable measures. For example, the person should
still be counted in the retention measure.
· If supplementary sources are the data source for a participant's employment
in the 2 nd and/or 3 rd quarter prior to registration, that participant is excluded
from this measure.
Dislocated Worker Employment Retention Rate at Twelve Months
Of those who are employed in the first quarter after exit:
Number of dislocated workers who are employed in the fifth quarter after exit divided
by the number of dislocated workers who exited.
Operational Parameters:
· Employment in the first and fifth quarters following exit does not have to be
with the same employer.
· Individuals who are not found to be employed in the first quarter after exit are
excluded from this measure.
Dislocated Worker Earnings Replacement Rate in Twelve Months
Of those who are employed in the first quarter after exit:
Total post-program earnings (earnings in quarter 4 + quarter 5 after exit) divided by
the pre-dislocation earnings (earnings in quarters 2 + quarter 3 prior to dislocation)
Operational Parameters:
· To ensure comparability of this measure on a national level, the UI wage records
will be the only data source for this measure. Individuals whose employment in
either the first, third, or fifth quarter after exit was determined from supplementary
sources and not from the UI wage records are excluded from the measure.
· This measure includes the same population as the retention measure, those who
are employed in the first quarter following exit.
· Individuals who are not found to be employed in the first quarter after exit are
excluded from this measure.
· If there is no date of dislocation or if the date of dislocation is after registration,
use the 2 nd and 3 rd quarters prior to registration. If a State is not systematically
collecting the date of dislocation and uses the 2 nd and 3 rd quarters prior to the
registration date, it should be noted that the registration date may not closely
simulate the results from the 2 nd and 3 rd quarters prior to the dislocation quarter.
· States should exclude from the earnings replacement calculations any individuals
whose entry (registration) date is so far back in time that accessing quarters 2
and 3 pre-dislocation/pre-registration wage data are unfeasible or unreasonable.
However, participants excluded from this measure for this reason should still be
included in any other applicable measures. For example, these participants
should still be counted in the retention measure.
· The calculation for this indicator will be done on an aggregate basis. We will
continue to research the feasibility of calculating this measure on an individual
basis using wage record data.
Older Youth Employment Retention Rate at Twelve Months
Of those who are employed in the first quarter after exit and who are not enrolled in
post-secondary education or advanced training in the third quarter after exit:
Number of older youth who are employed in fifth quarter after exit divided by the
number of older youth who exited.
Operational Parameters:
· This measure includes all individuals who are employed in the first quarter
following exit, except those individuals who are employed in the first quarter and
not employed in the third quarter following exit, but are in post-secondary
education or advanced training third quarter following exit. These individuals are
excluded from this measure.
· Employment in the first and fifth quarters following exit does not have to be with
the same employer.
Older Youth Average Earnings Change in Twelve Months
Of those who are employed in the first quarter after exit and who are not enrolled in
post-secondary education or advanced training in the third quarter after exit:
Total post-program earnings (earnings in quarter 4 + quarter 5 after exit) minus pre-
program earnings (earnings in quarter 2 + quarter 3 prior to registration) divided by
the number of older youth who exited.
Operational Parameters:
· This measure includes the same population as the older youth employment retention
measure (regardless of their employment status at registration).
· To ensure comparability of this measure on a national level, the UI wage records will be
the only data source for this measure. Therefore, individuals whose employment in
either the first, third, or fifth quarter after exit was determined from supplementary
sources and not from UI wage records are excluded from this measure.
· Individuals who are not found to be employed in the first quarter after exit are excluded
from this measure.
· States should exclude from this measure any individuals whose entry (registration) date
is so far back in time that accessing quarters 2 and 3 of pre-registration wage data is
unfeasible or unreasonable. However, participants excluded from this measure for this
reason should still be included in any other applicable measures. For example, the
person should still be counted in the retention measure.
· If supplementary sources are the data source for a participant's employment in the 2 nd
and/or 3 rd quarter prior to registration, that participant is excluded from this measure.
Table M - Participation Levels. Use the following information to complete Table M:
Total Participants. The total number of individuals served by WIA Title I-B funds
during the program year. This should include individuals who received services with
adult, dislocated worker, youth and 15% funds. This should not include individuals
who only participated in National Emergency Grant services or only participated in
self-service or informational activities.
Note: For PY2000 only, total participants may include the number of youth participants
served with WIA monies during the April through June 2000 time frame. States may not
include outcomes obtained during this quarter in their performance calculations.
Total Exiters. The total number of WIA registrants who exited WIA in the program
year. (Exiters may not be identified for up to 90 days after the exit date.)
Each individual becomes part of an exit cohort, a group which is determined to be
the “exiters” within a particular quarter and are looked at together for measurement
purposes. There are two ways to determine exit:
1. a registrant who has a date of case closure, completion or known exit from
WIA-funded or non-WIA funded partner service within the quarter (hard exit);
2. a registrant who does not receive any WIA-funded or non-WIA funded partner
service for 90 days and is not scheduled for future services except follow-up
services (soft exit).
Registrants who have a planned gap in service of greater than 90 days should not be
considered to have exited if the gap in service is due to a delay before the beginning
of training or a health/medical condition that prevents an individual from participating
in services. Service providers should document any gap in service that occurs and
provide a reason for such a gap in service. Registrants who exit from services
because they are incarcerated, deceased or have a health/medical condition that
prevents the individual from participating in services, should be excluded from the
measures. Once a registrant has not received any WIA-funded or partner services,
except follow-up services, for 90 days, and there is no planned gap in service, then
that participant has exited WIA for the purposes of measurement in 15 of the 17 core
measures (the younger youth skill attainment rate and employer customer
satisfaction measures are not based on exit).
The exit date will be the last date of WIA-funded or partner service received (except
follow-up services). For a soft exit, the date of exit cannot be determined until 90
days have elapsed from the last date of service. At that point, the exit date
recorded is the last date of service. The exit quarter (referred to throughout the
definitions of the measures) is the quarter in which the last date of service (except
follow-up services) takes place. If a registrant exits WIA and receives future WIA
services after exiting, that registrant is treated as a new registrant for purposes of
the core measures and will be included in the appropriate measures.
Table N - Cost of Activities Information. This data is required cumulatively on an accrual
basis by program year.
Total Federal Spending for Local Adult, Local Dislocated Worker, and Local
Youth Funding Stream Activities. Enter the total accrued expenditures (federal
outlays) which are the sum of actual cash disbursements for direct charges for
goods and services, plus:
- net increase or decrease in amounts owed by the recipient for goods and other
property received; for services performed by employees, contractors, subgrantees,
and other payees and other amounts becoming owed for which no current services
or performance is required.
These entries should be strictly program costs which are reported on the WIA
Financial Status Report (FSR) (ETA 9076 D, E and F) (do not include administrative
costs). This data should loosely match the data submitted on the June 30 FSR.
Minor variances could occur based on the required due dates of August 15 for WIA
FSR data and December 1 for the Annual Report.
Total Federal Spending for Rapid Response Activities. Of the up to 25%
Dislocated Worker funds that a State may reserve for Statewide Rapid Response
activities, enter total accrued expenditures for the program year. The entry should
closely match the entry on the June 30 WIA FSR (ETA 9076-B) with variances that
may occur due to the difference in report due dates.
Total Federal Spending for Statewide Required Activities. In the Federal
Spending Column include only the sum of total federal outlays used for statewide
required activities (up to 15%). This also includes all federal costs (program and
administrative) used for operating the fiscal and management accountability
system).
WIA section 134(a)(2)(B) describes the Statewide 15% Required Activities that are
included in this item as follows: A State shall use funds reserved as described in
sections 128(a) and 133(a)(1) (regardless of whether the funds were allotted to the
State under section 127(b)(1) or paragraph (1) or (2) of section 132(b)) to carry out
other statewide employment and training activities, which shall include--
(i) disseminating the State list of eligible provider’s training services,
including eligible providers of nontraditional training services, information
identifying eligible providers of on-the-job training and customized training,
and performance information and program cost information, as described in
subsections (e) and (h) of section 122;
(ii) conducting evaluations, under section 136(e), of activities authorized in
this section, in coordination with the activities carried out under section 172;
(iii) providing incentive grants to local areas for regional cooperation among
local boards (including local boards for a designated region as described in
section 116(c)), for local coordination of activities carried out under this Act,
and for exemplary performance by local areas on the local performance
measures;
(iv) providing technical assistance to local areas that fail to meet local
performance measures;
(v) assisting in the establishment and operation of one-stop delivery systems
described in subsection (c); and
(vi) operating a fiscal and management accountability information system
under section 136(f).
Statewide Allowable Activities Program Activity Description. In the Program
Activity Description Column, States may individually describe the activities for which
the State used any of the total federal programmatic outlay for the up to 15%
allowable activities (e.g., funds passed through to local programs for use with
Summer Employment opportunities). States must individually describe all of the
activities for which 10 percent or more of these funds were spent. A “miscellaneous”
description line must also be included for all activities that States are not required to
identify individually (because the outlay for the activity accounted for less than 10
percent of these funds) or chose not to identify individually. Do not include
administrative outlays in this response.
Statewide (up to15%) Allowable Activities (WIA section 134(a)(3) are described as
follows:
(A) In general.--A State may use funds reserved as described in sections 128(a) and
133(a)(1) (regardless of whether the funds were allotted to the State under section
127(b)(1) or paragraph (1) or (2) of section 132(b)) to carry out additional statewide
employment and training activities, which may include--
(i) subject to subparagraph (B), administration by the State of the activities
authorized under this section;
(ii) provision of capacity building and technical assistance to local areas, one-stop
operators, one-stop partners, and eligible providers, including the development
and training of staff and the development of exemplary program activities;
(iii) conduct of research and demonstrations;
(iv)(I) implementation of innovative incumbent worker training programs, which may
include the establishment and implementation of an employer loan program to
assist in skills upgrading; and
(iv)(II) the establishment and implementation of programs targeted to empowerment
zones and enterprise communities;
(v) support for the identification of eligible providers of training services as required
under section 122;
(vi)(I) implementation of innovative programs for displaced homemakers, which for
purposes of this subclause may include an individual who is receiving public
assistance and is within 2 years of exhausting lifetime eligibility under part A of title
IV of the Social Security Act (42 U.S.C. 601 et seq.); and
(vi)(II) implementation of programs to increase the number of individuals training for
and placed in nontraditional employment; and
(vii) carrying out other activities authorized in this section that the State determines
to be necessary to assist local areas in carrying out activities described in
subsection (d) or (e) through the statewide workforce investment system.
Total Federal Spending by Statewide Activities (15%) Allowable Activities. In
the Federal Spending Column include the sum of total federal programmatic outlays
used for activities. States may report any of these costs and should report costs
which equaled 10 percent or greater of the total federal outlay for the up to 15%
Statewide or Statewide allowable activities. Miscellaneous outlays must also be
included for all activities that States are not required to identify individually (because
the outlay for the activity accounted for less than 10 percent of these funds) or chose
not to identify individually. Exclude administrative outlays in this response.
Total of All Federal Spending Listed Above. Enter the sum of the Total Federal
Outlays for Adult, Dislocated Worker, and Youth Funding Stream Activities, Rapid
Response Activities, Statewide Required Activities (up to 15%), plus Statewide
Allowable Activities included in Table N. (Please note: Since this response is the
sum of the amounts listed on each of the lines in the Total Federal Spending column,
it should not exceed the sum of the other lines.)
Table O - Local Performance. Use the following definitions as well as the definitions
contained earlier in the instructions to complete this table for each local area in the State:
Local Area Name. List the name of the local area on the blank provided.
ETA Assigned #. Insert the five-digit ETA-assigned code for the local workforce
investment area.
Other State Indicators of Performance. Provide a short description of the
indicators of any other state indicators of performance (WIA section136(d)(1)).
Insert N/A if there were not any other state indicators of performance. Insert the
negotiated level of performance and the actual performance level achieved on the
other State Indicators of Performance.
Overall Status of Local Performance. Put an X in the box indicating whether the
negotiated performance levels resulted in the local level meeting, exceeding or not
meeting the negotiated levels of performance for the Core Indicators of
Performance, the two customer satisfaction measures and other State indicators of
performance, if any.
Time Periods to Be Reported. Appendix A shows the exit periods that should be used to
report the information in Tables A through L for the PY 2000 Annual Report.
State Name_____________________ Date Submitted_____________
WIA Title IB
Annual Report Form (ETA 9091)
I. Narrative Section
A. A discussion of the cost of workforce investment activities relative to the effect of the activities on
the performance of participants.
B. A description of State evaluations of workforce investment activities, including:
- The questions the evaluation will/did address;
- A description of the evaluation's methodology; and
- Information about the timing of feedback and deliverables.
II. Table Section
Table A - Workforce Investment Act Customer Satisfaction Results
Customer Negotiated Actual Number of Number of Number of Response
Satisfaction Performance Performance Level - Completed Customers Customers Rate
Level American Customer Surveys Eligible for Included in
Satisfaction Index The Survey the Sample
Participants
Employers
Table B - Adult Program Results At-A-Glance
Negotiated Actual
Performance Level Performance Level
Numerator
Entered Employment Rate
Denominator
Numerator
Employment Retention Rate
Denominator
Numerator
Earnings Change in Six Months
Denominator
Numerator
Employment And Credential Rate
Denominator
Table C - Outcomes for Adult Special Populations
Reported Public Assistance Veterans Individuals With Older Individuals
Information Recipients Receiving Disabilities
Intensive or Training
Services
NUM NUM NUM NUM
Entered
Employment
DEN DEN DEN DEN
Rate
NUM NUM NUM NUM
Employment
Retention Rate DEN DEN DEN DEN
NUM NUM NUM NUM
Earnings
Change in Six
DEN DEN DEN DEN
Months
NUM NUM NUM NUM
Employment
And Credential
DEN DEN DEN DEN
Rate
Table D - Other Outcome Information for the Adult Program
Reported Information Individuals Who Individuals Who
Received Training Received Only Core and
Services Intensive Services
NUM NUM
Entered Employment Rate
DEN DEN
NUM NUM
Employment Retention Rate
DEN DEN
NUM NUM
Earnings Change in Six Months
DEN DEN
Table E - Dislocated Worker Program Results At-A-Glance
Negotiated Actual
Performance Level Performance Level
Entered Employment Numerator
Rate
Denominator
Employment Retention Numerator
Rate
Denominator
Earnings Replacement Numerator
in Six Months
Denominator
Employment And Numerator
Credential Rate
Denominator
Table F - Outcomes for Dislocated Worker Special Populations
Reported Veterans Individuals With Older Individuals Displaced
Information Disabilities Homemakers
NUM NUM NUM NUM
Entered
Employment Rate DEN DEN DEN DEN
NUM NUM NUM NUM
Employment
Retention Rate DEN DEN DEN DEN
NUM NUM NUM NUM
Earnings
Replacement DEN DEN DEN DEN
Rate
NUM NUM NUM NUM
Employment And
Credential Rate
DEN DEN DEN DEN
Table G - Other Outcome Information for the Dislocated Worker Program
Reported Information Individuals Who Individuals Who
Received Training Received Only Core and
Services Intensive Services
NUM NUM
Entered Employment Rate
DEN DEN
NUM NUM
Employment Retention Rate
DEN DEN
NUM NUM
Earnings Replacement Rate
DEN DEN
Table H - Older Youth Results At-A-Glance
Negotiated Actual
Performance Level Performance Level
Entered Employment Rate Numerator
Denominator
Employment Retention Rate Numerator
Denominator
Earnings Change in Six Months Numerator
Denominator
Credential Rate Numerator
Denominator
Table I - Outcomes for Older Youth Special Populations
Reported Public Assistance Veterans Individuals With Out-of-School Youth
Information Recipients Disabilities
NUM NUM NUM NUM
Entered
Employment
DEN DEN DEN DEN
Rate
NUM NUM NUM NUM
Employment
Retention Rate
DEN DEN DEN DEN
NUM NUM NUM NUM
Earnings
Change in Six
DEN DEN DEN DEN
Months
NUM NUM NUM NUM
Credential
Rate
DEN DEN DEN DEN
Table J - Younger Youth Results At-A-Glance
Negotiated Actual
Performance Level Performance Level
Skill Attainment Rate Numerator
Denominator
Diploma or Equivalent Attainment Numerator
Rate
Denominator
Retention Rate Numerator
Denominator
Table K - Outcomes for Younger Youth Special Populations
Reported Public Assistance Individuals With Out-of-School Youth
Information Recipients Disabilities
NUM NUM NUM
Skill Attainment
Rate DEN DEN DEN
NUM NUM NUM
Diploma or
Equivalent
DEN DEN DEN
Attainment Rate
NUM NUM NUM
Retention Rate
DEN DEN DEN
Table L - Other Reported Information
12 Month 12 Mo. Earnings Placements for Wages At Entry Entry Into
Employment Change Participants in Into Unsubsidized
Retention Rate (Adults and Older Nontraditional Employment Employment
Youth) Employment For Those Related to the
Individuals Who Training
or Entered Received of
Unsubsidized Those Who
12 Mo. Earnings Employment Completed
Replacement Training
(Dislocated Services
Workers)
NUM NUM NUM NUM NUM
Adults
DEN DEN DEN DEN DEN
NUM NUM NUM NUM NUM
Dislocated
Workers DEN DEN DEN DEN DEN
NUM NUM NUM NUM
Older Youth
DEN DEN DEN DEN
Table M - Participation Levels
Total Participants Served Total Exiters
Adults
Dislocated Workers
Older Youth
Younger Youth
Table N - Cost of Program Activities
Program Activity Total Federal Spending
Local Adults
Local Dislocated Workers
Local Youth
Rapid Response
(up to 25%)
§134 (a) (2) (A)
Statewide Required
Activities (Up to 15%)
§134 (a) (2) (B)
Statewide
Allowable Activities
§134 (a) (3)
Program Activity Description
Total of All Federal Spending Listed Above
Table O - Local Performance (Include This Chart for Each Local Area In The State)
Local Area Name Adults
Dislocated Workers
Total Participants Served
Older Youth
Younger Youth
Adults
ETA Assigned #
Dislocated Workers
Total Exiters
Older Youth
Younger Youth
Negotiated Actual
Performance Level Performance Level
Program Participants
Customer Satisfaction
Employers
Adults
Entered Employment Rate Dislocated Workers
Older Youth
Adults
Dislocated Workers
Retention Rate
Older Youth
Younger Youth
Adults
Earnings Change/Earnings
Replacement in Six Months Dislocated Workers
Older Youth
Adults
Dislocated Workers
Credential/Diploma Rate
Older Youth
Younger Youth
Skill Attainment Rate Younger Youth
Description of Other State Indicators of Performance (WIA §136
(d)(1) (Insert additional rows if there are more than two “Other
State Indicators of Performance”)
Not Met Met Exceeded
Overall Status of Local Performance
Attachment H (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2001/TEGL14-00-ch1AttachH.pdf)
Attachment H
October 1, 2001
Note: Section 136(d)(2)(C) of the Act requires States to address in their Annual Reports the Acost of
workforce activities relative to the effect of the activities on the performance of participants.@ This
attachment addresses one method state’s may use in meeting this requirement. This attachment is titled
“WIA Financial Statement” and highlights the WIA Operating Results and the results of a Cost-
Effectiveness Analysis.
Operating Results
States are required to provide a snapshot of total WIA expenditures relative to total fund availability for
the program year. The funds “available” column reflects the total WIA monies available through active
grants, while the funds “expended” column represents the total monies spent during the program year.
Please note the “fund sources” are the same as those reported to the Department by each state in the
quarterly financial report. “Carry-in monies” are those funds available during the program year that
were carried forward to the completed program year through active grants from previous years. Fund
availability, carry-in monies, and expenditures must reflect the State’s financial status at the end of the
just-completed program year.
Cost-Effectiveness Analysis (COEA)
Cost-Effectiveness Analysis (COEA). Cost-effectiveness is a systematic quantitative method for
comparing the costs of alternative means of achieving the same stream of benefits or a given objective.
A program is cost-effective if, on the basis of life cycle cost analysis of competing alternatives, it is
determined to have the lowest costs expressed in present value terms for a given amount of benefits.
Cost-effectiveness analysis is appropriate whenever it is unnecessary or impractical to consider the
dollar value of the benefits provided by the alternatives under consideration. This is the case whenever
each alternative has the same annual benefits expressed in monetary terms, or, each alternative has the
same annual affects, but dollar values cannot be assigned to their benefits.
Participant Cost-Effectiveness Analysis (COEA). This analysis should compare the relative value
of various employment, education and training service strategies offered in a State. The overriding
principle underlying this cost-effectiveness analysis is deceptively simple: Add up all of the monetary
costs incurred by the strategy and divide this value by the effect or benefit to derive a cost-effectiveness
ratio. While the costs are stated in dollars, the effect itself is not evaluated in dollars. Strategies seeking
to achieve the same effects should be compared to one another.
At a minimum, the participant cost-effectiveness analysis should be done overall for all programs and
separately for the adult program, the dislocated worker program, and the youth program. States are
encouraged to identify strategies within each program and conduct cost-effectiveness analyses for these
strategies. A strategy may be a single activity or a combination of activities to reach desired outcomes.
Estimating Costs
Many factors must be considered during the process of estimating the costs associated with various
service strategies in a participant cost-effectiveness analysis. All actual and estimated costs for a
complete cycle (such as a year) for each employment, education and training strategy should be
included. These costs include partner-funded services in addition to WIA-funded activities.
Estimates are permitted in computing non-WIA program costs for each service strategy when it is not
practical to report actual costs. The following factors should be addressed: activities and resources,
cost sharing, personnel costs, direct and indirect costs, and oversight costs.
Identifying Effects
Effects are the service strategy outcomes that move toward the achievement of long-term intended
participant impacts. At a minimum, States should include as effects the adult, dislocated worker, and
youth performance outcome measures. The analysis should not include as an effect the customer
satisfaction performance measures. Effects are typically stated as numbers of persons attaining a
defined outcome. All effects for a complete cycle (such as a year) should be included.
Stating Assumptions
Because a participant cost-effectiveness analysis often relies on many assumptions, it is important for
States to document all of them, and, if possible, justify them on the basis of prior experiences or actual
data. This can also be an opportunity to explain why some service strategies or outcomes, if
appropriate, were not included in the analysis. Some strategies may be eliminated in the early stages of
an analysis because misleading or illogical conclusions are likely to result. If that conclusion is based on
an assumption, the assumption must be clearly explained and justified. States should also detail in their
Annual Reports the method or approach used to compute the cost-effectiveness ratios, the data
sources, definitions of the service strategies being compared, the method for estimating costs for each
service strategy, and any limitations the reader should be aware of when interpreting the results.
Attachment I (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2001/TEGL14-00-ch1AttachI.pdf)
October 1, 2001
Attachment I
State Quarterly Performance Report
ETA-9090, Table A - PY 2001
Because of the variable lags in the availability of performance information, different
performance measures will be cumulated for different numbers of quarters. Table A
shows for each report item, the period over which it is to be cumulated and the
number of quarters expected to be available for each report (by report quarter). The
first column indicates the relevant performance indicator. The second column
indicates the 12-month period over which it is to be cumulated. The remaining 4
columns show, for each quarterly report, the number of quarters to be cumulated for
each performance period and, in parentheses, the time period covered by those
quarters.
For example, the first item, Total Participants, is cumulated over the program year.
Because this information is available immediately after the end of a quarter, the
report for each quarter contains information cumulated through the end of the
quarter. The second item, Total Exiters, is also cumulated over the program year;
however, complete information on exiters in a quarter is not available until the end of
the following quarter (to allow time to include >soft= exiters). The seventh item,
Entered Employment Rate, is based on exiters during the period from October to
September, not on exiters in a program year. Because of the lags in obtaining the
wage record data needed for this item, the value for a quarter’s exiters may not
available until after the end of the third quarter after exit.
Because some states may be able to report more quarters than shown in the table
for items based on wage records, the report form contains a column in which the
number of quarters reported is to be indicated for each measure.
October 1,
2001
ETA-9090 Table A - PY 2001
Number of Quarters Included in the Cumulative Values in Quarterly Report
By Outcome and Report Quarter
PY 2001 Report Quarter
Period Over (Due Date)
Reporting Items Which to
Cumulate July-Sep. Oct.-Dec. Jan-Mar. Apr.-Jun.
(11/14/01) (2/14/02) (5/15/02) (8/14/02)
Total Participants Program Year 1 2 3 4
(Jul. - Jun.) (Jul. - Sep. (Jul. - Dec. (Jul. 01 - (Jul. 01 -
01) 01) Mar. 02) Jun. 02)
Total Exiters Program Year 4 1 2 3
(Jul. - Jun.) (Jul. 00 - (Jul. - Sep. (Jul. -Dec. (Jul. 01 -
Jun. 01) 01) 01) Mar. 02)
Employer Customer Program Year 4 1 2 3
Satisfaction (Jul. - Jun.) (Jul. 00 - (Jul. - Sep. (Jul. - Dec. (Jul. 01 -
Jun. 01) 01) 01) Mar. 02)
Participant Customer Program Year 4 1 2 3
Satisfaction (Jul. - Jun.) (Jul. 00 - (Jul. - Sep. (Jul. - Dec. (Jul. 01 -
Jun. 01) 01) 01) Mar. 02)
Youth Diploma or Equivalent Program Year 4 1 2 3
Rate (Jul. - Jun.) (Jul. 00 - (Jul. - Sep. (Jul. - Dec. (Jul. 01 -
Jun. 01) 01) 01) Mar. 02)
Skill Attainment Rate Program Year 1 2 3 4
(Jul. - Jun.) (Jul. - Sep. (Jul. - Dec. (Jul. 01 - (Jul. 01 -
01) 01) Mar. 02) Jun. 02)
Entered Employment Rate Oct.-Sep. 1 2 3 4
(Oct. - Dec. (Oct. 00 - (Oct. 00 - (Oct. 00 -
00) Mar. 01) Jun. 01) Sep. 01)
Credential and Employment Oct.-Sep. 1 2 3 4
(Adults/Dislocated Workers) (Oct. - Dec. (Oct. 00 - (Oct. 00 - (Oct. 00 -
00) Mar. 01) Jun. 01) Sep. 01)
or Credential Rates (Older
Youth)
Six Months - Oct.-Sep. 3 4 1 2
Retention Rate (Oct. 99 - (Oct. 99 - (Oct. - Dec. (Oct. 00 -
Jun. 00) Sep. 00) 00) Mar. 01)
Six Months -Earnings Oct.-Sep. 3 4 1 2
Change or Earnings (Oct. 99 - (Oct. 99 - (Oct. - Dec. (Oct. 00 -
Jun. 00) Sep. 00) 00) Mar. 01)
Replacement
Note: Some states may be able to access complete wage records more quickly than assumed in this
table. These states should report as many quarters as are available for the measures to be cumulated over
the October 1 to September 30 period. Please remember, States may report more quarters than
specified on this table, but NOT less.
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