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Program Year 2025 National Farmworker Jobs Program funds
Summary ETA tells National Farmworker Jobs Program career training and housing grantees how to receive program year 2025 allotments. It also explains how eligible grantees could seek additional youth services grants and request plan or performance changes. Required grant applications were due within 30 days of publication, with allotments and forms in the attachments.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 13-24
Date issued
June 3, 2025
Status
Active
ETA lists this advisory as active. The letter prints an expiration date of Continuing and no rescissions; its 30-day application period has passed.
Status last verified October 24, 2026
Topics
Apply this to your situation
This page explains the general guidance. Ask about your specific situation and see what current federal labor law says, with citations.
About this page: The full text below is the official document from U.S. Department of Labor, Employment and Training Administration (ETA). Ezel adds the plain-English summary and tracks the document's status. The official source linked on this page is authoritative for any reliance.
CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION WIOA-NFJP
ADVISORY SYSTEM CORRESPONDENCE SYMBOL
U.S. DEPARTMENT OF LABOR OWI
Washington, D.C. 20210 DATE
June 3, 2025
ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 13-24
TO: NATIONAL FARMWORKER JOBS PROGRAM GRANTEES
FROM: LORI FRAZIER BEARDEN
Acting Assistant Secretary
SUBJECT: Workforce Innovation and Opportunity Act Title I Program
Year 2025 Funds for the National Farmworker Jobs Program
1. Purpose. To provide instructions to National Farmworker Jobs Program (NFJP) Career
Services and Training grantees and Housing Services grantees for the submission of required
documents for Program Year (PY) 2025 allotments and performance negotiations.
Additionally, Attachment V of this guidance includes application instructions for grantees
that wish to apply for additional PY 2025 NFJP Youth Services Grants.
2. Action Requested. Grantees must follow the requirements in this guidance to obtain the
federal funds for their NFJP program activities.
To receive PY 2025 NFJP allotments, grantees must submit the required documents through
Grants.gov within 30 days of the publication of this Training and Employment Guidance
Letter (TEGL). Grantees that do not submit complete documentation by the deadline risk
delaying the timely allotment of funds.
If a grantee wishes to amend their four-year program plan or negotiate their performance
targets, grantees should email their assigned Federal Project Officer (FPO) and copy
[email protected] within 14 days of the publication of this TEGL.
Additionally, grantees who are eligible to apply for a PY 2025 NFJP Youth Services grant
must submit the required documents through Grants.gov within 30 days of the publication of
this TEGL to be considered for this funding. Please see application requirements in
Attachment V of this guidance.
3. Summary and Background.
a. Summary – The Employment and Training Administration (ETA) is issuing this
guidance to explain the requirements and procedure to receive PY 2025 NFJP
allotments and to apply for an optional PY 2025 NFJP Youth Services Grant. ETA
will issue all NFJP awards close to the beginning of July.
RESCISSIONS EXPIRATION DATE
None Continuing
b. Background – Through the Full-Year Continuing Appropriations and Extensions Act,
2025 (from this point forward, referred to as “the Act”), Congress provided
$90,134,000 for Career Services and Training grants (of which $90,064,000 was
allotted after $70,000 was set aside for program integrity), $6,591,000 for Housing
Services grants (of which $6,586,000 was allotted after $5,000 was set aside for
program integrity and of which not less than 70 percent shall be for permanent
housing), and $671,000 for discretionary purposes. In distributing funds for Career
Services and Training grants, ETA will issue awards based on the results of the 2024
grant competition and ETA calculates allotments through an administrative formula.
The formula’s original methodology is described in a notice published in the Federal
Register, 64 FR 27390, May 19, 1999, subsequently updated in the Federal Register
notice, 86 FR 32063 on June 16, 2021. For the Career Services and Training grants,
each state service area will receive an amount equal to the percentage of their PY
2024 total amount of federal funds, as applied to the PY 2025 funds available. For
additional information, refer to the Federal Register notice, 89 FR 106593. For the
Housing Services grants, the Department will issue awards based on the results of the
2024 grant competition and each grantee will receive an amount equal to the
percentage of their PY 2024 total amount of federal funds, as applied to the PY 2025
funds available.
For the PY 2025 NFJP Youth Services grants, Workforce Innovation and Opportunity
Act (WIOA) section 127 requires that when the amount appropriated for WIOA
Youth exceeds $925,000,000, the Secretary shall reserve four percent of the excess
amount to provide youth workforce investment activities under the NFJP. The PY
2025 WIOA Youth appropriation was $948,130,000. Using the calculation for the set-
aside designated in WIOA, $925,200 is available for PY 2025 NFJP Youth Services
grants.
4. Application Requirements for PY 2025 NFJP Allotments
a. Submit Separate Applications for Career Services and Training Grants and
Housing Grants
ETA encourages application submission as soon as possible; however, applications
must be received by within 30 days of the publication of this TEGL. Grantees need to
submit a separate application package for each grant type under the associated
funding opportunity numbers in Grants.gov, which are referenced in the table below.
Grantees should also use the naming convention for each application submission
according to the table below. Note that if you are submitting documents for a Career
Services and Training grant identify the application type as Career Services and
Training, and if you are submitting documents for a Housing Services grant identify
the application type as Migrant Housing. The naming protocol identifies the
application package type and includes the name of the applicant organization and the
state service area. Grantees will receive a separate grant number for each NFJP
award.
Application Type Submit Under this Use this Application Naming
Funding Opportunity Convention
Number in Grants.gov
Career Services and Training TEGL-ETA-PY25-AC ABC Applicant - State - Career
Services and Training
Housing Services TEGL-ETA-PY25-MH ABC Applicant - State -
Housing
b. Submit Required Documents for PY 2025 NFJP Allotments for Career Services
and Training Grants and Housing Services Grants
To receive PY 2025 allotments, NFJP grantees must submit via Grants.gov the
documents listed below in subsections i-iv. (See Attachment I for information on
Grants.gov.) Submittal of these document packages does not constitute automatic
approval. Grantees may be asked, with the assistance of their assigned FPO, to
immediately revise and resubmit documentation prior to the allotment award.
Alternatively, the Grant Officer may approve the award allotment with Special
Conditions of Award, requiring the grantee to submit revised documents within 30
calendar days of the award date. If a grantee fails to submit documents by the
deadline, they risk delaying the timely allotment of funds.
In response to this guidance, the following documents are required for each Career
Services and Training application and Housing Services application:
i. SF-424, Application for Federal Assistance. An electronically submitted
SF-424 through Grants.gov constitutes an official signed document. The SF-
424 must identify the legal name of the grantee organization, along with the
organization's address, its Unique Entity Identification number (UEI) and its
Employer Identification Number (EIN), all of which must match the same
information listed in the organization’s current registration with the System for
Award Management (SAM), found at https://www.sam.gov/. Please review the
SF-424 instructions document included on Grants.gov to ensure the correct
completion of the SF-424. The total funding amount entered under the
Estimated Funding section (item #18) must match the allotment amount in the
allotment tables. The state and county(ies) service area must be noted under the
Areas Affected by Project section (item #14).
ii. SF-424A, Budget Information – Non-Construction Programs Form. Please
review the SF-424A instructions document included on Grants.gov to ensure
the correct completion of the SF-424A. The total funding amount entered must
match the allotment amount. See Attachment III to see the Career Services and
Training Grant allotment amounts and Attachment IV to see the Housing Grant
allotment amounts.
iii. Budget Narrative. The Budget Narrative must follow the detailed instructions
provided in Attachment II. Each line item/category amount on the Budget
Narrative must also match the line item/category amount totals listed on the
SF-424A.
iv. Negotiated Indirect Cost Rate Agreement or Cost Allocation Plan. Grantees
that use a Negotiated Indirect Cost Rate Agreement (NICRA) or Cost
Allocation Plan (CAP) must submit a current copy of the NICRA or CAP as
part of this application. If a new NICRA has been requested but not finalized,
the grantee must include a copy of the request. Please include the letter
showing the date it was submitted. Note: If a grantee includes indirect charges
on line 6.j of the SF-424A, the grantee must submit a NICRA or CAP unless
the grantee elects to charge a de minimis rate. If a grantee elects not to charge
indirect costs, there is no need to include a NICRA or CAP.
5. Inquiries. All NFJP grantees should submit inquiries on these grant applications instructions
to [email protected]. Grantees can direct other questions to their Federal Project Officer
and copy [email protected].
6. References.
• Full-Year Continuing Appropriations and Extensions Act, 2025, Public Law 119-4,
enacted March 15, 2025
• Section 167 of WIOA (Pub. L. 113-128), Title I, enacted July 22, 2014
• 20 CFR Part 685, WIOA Final Rule, effective October 18, 2016
• Training and Employment Notice (TEN) 16-22: The Employment and Training
Administration is Implementing GrantSolutions for Grant Award Processing and the
Payment Management System for Financial Reporting, issued January 18, 2023
• Federal Register Notice – Program Year 2024 Workforce Innovation and Opportunity
Act Section 167, National Farmworker Jobs Program Final State Allotments, 89 FR
106593, December 20, 2024
• Federal Register Notice - Job Training Partnership Act: Migrant and Seasonal
Farmworker Programs, Final Allocation Formula, 64 FR 27390, May 19, 1999
• Federal Register Notice - Employment and Training Administration (ETA) Program
Year (PY) 2021; Workforce Innovation and Opportunity Act (WIOA) Section 167;
National Farmworker Jobs Program (NFJP) Grantee Allotments; 86 FR 32063, June
16, 2021
7. Attachments.
• Attachment I: Grants.gov Submission Instructions
• Attachment II: Applicable Funding Restrictions and Budget Narrative Instructions
• Attachment III: PY 2025 Career Services and Training Grant Allotment Amounts
• Attachment IV: PY 2025 Housing Services Grant Allotment Amounts
• Attachment V: PY 2025 Youth Services Grant Application Instructions
• Attachment VI: PY 2025 Performance Requirements
• Attachment VII: Risk Review Process
• Attachment VIII: Modification Process
Attachment I
U. S. Department of Labor
Employment and Training Administration
National Farmworker Jobs Program
Grants.Gov Submission Instructions
Applicants must submit the application package through Grants.gov. Applicants who need to
register with Grants.gov may do so through the Applicant Registration webpage. Registration
is a one-time process and applicants with a current Grants.gov account do not need to register
again.
To submit the required application package, applicants must:
• Select the SEARCH GRANTS tab on the Grants.gov homepage.
• Under the section, BASIC SEARCH CRITERIA, applicants enter the Funding
Opportunity Number for the applicable grant type for which they are applying:
o Career Services and Training Allotments: TEGL-ETA-PY25-AC
o Housing Services Allotments: TEGL-ETA-PY25-MH
o Youth Services Grants: TEGL-ETA-PY25-MY
• Select the link to the applicable Opportunity Number provided in the search results.
• Select the PACKAGE tab.
• Under the ACTIONS column, select APPLY.
This submission process may, at times, be complicated and time-consuming. As such, the
Department strongly encourages applicants to initiate the process as soon as possible to allow
time to resolve unanticipated technical problems.
Applicants are required to supply a Unique Entity Identifier (UEI) on the SF-424. If your
entity is registered with the System for Award Management (SAM) SAM.gov, your UEI has
already been assigned and is viewable under your entity record. Organizations not registered
with SAM.gov can obtain more information about a UEI at www.sam.gov. Before
submitting, applicants must also ensure their registration with SAM.gov. Applicants may find
instructions for registering with SAM at https://www.sam.gov/. An awardee must maintain
an active SAM registration with current information at all times during which it has an active
Federal award or an application under consideration. To remain registered in the SAM
database after the initial registration, entities must review and update the registration at least
every 12 months from the date of initial registration. Failure to register with SAM and
maintain an active account will result in Grants.gov rejecting the application submission.
For technical issues encountered during application submission, applicants may call 800-
518-4726 or 606-545-5035 to speak to a Customer Support Representative or
[email protected]. The Contact Center is open 24 hours a day, seven days a week,
but closes on federal holidays.
An electronically submitted SF-424 through Grants.gov constitutes the official, signed
document and must reflect the total amount requested in item #18, Estimated Funding. Item
#11 must include the Catalog of Federal Domestic Assistance Number, 17.264.
Attachment II
U. S. Department of Labor
Employment and Training Administration
National Farmworker Jobs Program
Applicable Funding Restrictions and Budget Narrative Instructions
Funding Restrictions.
Administrative Cost Limitation for NFJP Career Services and Training Grants, Housing
Services Grants, and Youth Services Grants:
• Administrative Cost Limitation: The administrative costs under this award are not to
exceed 15 percent of the amount of the grant award. Such costs include both personnel
and non-personnel costs and both direct and indirect costs. Administrative costs as defined
in 20 CFR Part 683.215 are for the performance of administrative functions in carrying out
activities under Title I of WIOA that are not related to the direct provision of workforce
investment services (including services to participants and employers). Administrative
costs do not need to be identified separately from program costs on the SF-424A Budget
Information Form and Budget Narrative. However, they must be tracked through the
recipient’s accounting system.
For NFJP Career Services and Training Grant Recipients only (not Youth Services Grants or
Housing Services Grants):
• Minimum 70 Percent Spending Requirement on Employment and Training Services:
Recipients must spend not less than 70 percent of their awarded funds on “employment
and training services,” as defined below. Accordingly, recipients may spend up to 30
percent of their awarded funds on a combination of administrative costs and other program
costs, further subject to the administrative cost limitation of 15 percent specified at 20
CFR Part 683.215. The term “employment and training services” means all allowable
career services, training services, housing services, and youth services as explained,
respectively, in 20 CFR 685.340, 350, 360, and 370, including supportive services and
related assistance services (as defined in 20 CFR 685.110 and further explained in 20 CFR
685.380). Employment and training services does not include administrative costs (as
defined in 20 CFR 683.215). Employment and Training Services costs do not need to be
identified separately on the SF-424A Budget Information Form and Budget Narrative.
However, they must be tracked through the recipient’s accounting system.
Budget Narrative Instructions.
Overarching Requirements:
• Each application package submitted by NFJP recipients must include a Budget Narrative
that further explains and supports the projected costs reflected in each line item of the SF-
424A Budget Information Form.
• The Budget Narrative should also include a section describing any leveraged resources
provided (as applicable) to support grant activities. Leveraged resources are all
Attachment II
resources, both cash and in-kind, in excess of this award. Valuation of leveraged resources
follows the same requirements as match. Applicants are encouraged to leverage resources
to increase stakeholder investment in the project and broaden the impact of the project
itself.
• The Budget Narrative must also explain the estimated cost-per-participant range based on
the minimum number of enrolled participants, the type of services included in the project,
costs for specific training, and the type of supportive services that participants need to
successfully engage in the program and realize their career goals.
• For Career Services and Training Grant Recipients Requesting Program Year 2025
Allotments - The submitted Budget Narrative must adhere to the amount of money
allocated for each state service area detailed in Attachment III.
• For Housing Services Recipients Requesting PY 2025 Allotments - The submitted Budget
Narrative must adhere to the amount of permanent and temporary expenditures detailed in
Attachment IV. Individual grants are awarded for Housing resultant of the grants
competition and are further allocated according to language in the appropriations law
requiring that of the total amount available, not less than 70 percent shall be allocated to
permanent housing activities, leaving not more than 30 percent to temporary housing
activities. In the budget narrative, housing grantees must clearly differentiate between the
permanent and temporary housing expenditures, as applicable.
• For Youth Services Grant Applicants - The submitted Budget Narrative must reflect the
Supplemental Funding amount requested.
Requirements for Explaining the SF-424A Line-Item Categories in the Budget Narrative
(reflective of Uniform Guidance revisions effective October 1, 2024):
• Personnel: List of all staff positions by title (including individuals hired by an
employment contract) including the roles and responsibilities. For each position give the
annual salary, the percentage of time devoted to the project, and the amount of each
position’s salary funded by the grant.
• Fringe Benefits: Provide a breakdown of the amounts and percentages that comprise
fringe benefit costs such as health insurance, FICA, retirement, etc.
• Travel: For grantee staff only, specify the purpose, number of staff traveling, mileage, per
diem, estimated number of in-state and out-of-state trips, and other estimated costs for
each type of travel.
• Equipment: Identify each item of equipment you expect to purchase that has an estimated
acquisition cost of $10,000 or more per unit (or if your capitalization level is less than
$10,000, use your capitalization level) and a useful lifetime of more than one year (see 2
CFR 200.1 for the definition of Equipment). List the item, quantity, and the unit cost per
Attachment II
item. Items with a unit cost of less than $10,000 are supplies, not “equipment.” In general,
we do not permit the purchase of equipment during the last funded year of the grant.
• Supplies: Identify the cost of supplies (e.g., general office supplies, desk/chairs,
laptops/printers, other specialty items) in the detailed budget per category. Except for
general office supplies, list the item, quantity, and the unit cost per item. Supplies include
all tangible personal property other than “equipment” (see 2 CFR 200.1 for the definition
of Supplies).
• Contractual: Under the Contractual line item, delineate contracts and subawards
separately. Contracts are defined according to 2 CFR 200.1 as a legal instrument by which
a non-federal entity purchases property or services needed to carry out the project or
program under a federal award. A subaward, defined by 2 CFR 200.1 means an award
provided by a pass-through entity to a subrecipient for the subrecipient to carry out part of
a federal award received by the pass-through entity. This should include payments to a
contractor for third-party evaluations that are not already accounted for elsewhere, if
applicable. It does not include payments to a contractor or payments to an individual that
is a beneficiary of a federal program. For each proposed contract and subaward, specify
the purpose and activities to be provided, and the estimated cost.
• Construction (for Career Services and Training Grants and Youth Services Grants):
Construction costs are not allowed, and this line must be left as zero. Minor alterations to
adjust an existing space for grant activities (such as a classroom alteration) may be
allowable. We do not consider this as construction, and you must show the costs on other
appropriate lines such as Contractual.
• Construction (for Housing Services Grants): Using grant funds for new construction is
discouraged. For permanent housing services, renovations or rehabilitations of existing
structures for grant activities may be allowable. We do not consider renovations or
rehabilitations of existing structures as construction, and you must show the costs on other
appropriate lines such as Contractual. Construction costs noted in the budget require a
subsequent amendment seeking prior approval of the Grant Officer.
• Other: Provide clear and specific details, including costs, for each item so that we can
determine whether the costs are necessary, reasonable, and allocable. List items, such as
stipends or incentives, not covered elsewhere.
• Indirect Costs: If you include an amount for indirect costs (through a Negotiated Indirect
Cost Rate Agreement or De Minimis) on the SF-424A budget form, then include one of
the following:
a. If you have a Negotiated Indirect Cost Rate Agreement (NICRA), provide an
explanation of how the indirect costs are calculated. This explanation should include
which portion of each line item, along with the associated costs, are included in your
cost allocation base. Also, provide a current version of the NICRA; or
Attachment II
b. If you intend to claim indirect costs using the 15 percent de minimis rate of modified
total direct costs (MTDC), please confirm that your organization meets the
requirements as described in 2 CFR 200.414(f). Clearly state that your organization
does not have a current negotiated (including provisional) rate, and is not one
described in 2 CFR Part 200, Appendix VII(D)(1)(b).
Applicants choosing to claim indirect costs using the de-minimis rate must use MTDC as
their cost allocation base. Provide an explanation of which portion of each line item, along
with the associated costs, are included in your cost allocation base. Note that there are
various items not included in the calculation of MTDC. See the definition below to assist
you in your calculation.
• Modified Total Direct Cost (MTDC) Definition: To avoid a serious inequity in the
distribution of indirect costs, DOL defines MTDC as all direct salaries and wages,
applicable fringe benefits, materials and supplies, services, travel, and up to the first
$50,000 of each subaward or subcontract (regardless of the period of performance of
the subawards and subcontracts under the award). MTDC excludes equipment,
capital expenditures, charges for patient care, rental costs, tuition remission,
scholarships and fellowships, participant support costs and the portion of each
subaward or subcontract in excess of $50,000.
Please note participant support costs are not included in modified total direct
costs. As defined under 2 CFR 200.1, Participant Support Cost means direct costs
that support participants and their involvement in a Federal award, such as stipends,
subsistence allowances, travel allowances, registration fees, temporary dependent
care, and per diem paid directly to or on behalf of participants.
Additionally, the following link contains information regarding the negotiation of Indirect
Cost Rates at DOL: https://www.dol.gov/agencies/oasam/centers-offices/office-of-the-senior-procurement-executive/cost-price-determination-division.
Indirect-type costs (such as top management salaries, financial oversight, human
resources, payroll, personnel, auditing costs, accounting and legal, etc. used for the
general oversight and administration of the organization) must not be classified as direct
costs; these types of costs are recovered as part of charging the de minimis or NICRA rate.
Do not show leveraged resources on the SF-424 and SF-424A. You should describe
leveraged resources in the Budget Narrative.
Applicants must list the same requested federal grant amount on the SF-424, SF-424A,
and Budget Narrative.
Attachment III
U. S. Department of Labor
Employment and Training Administration
National Farmworker Jobs Program
PY 2025 Career Services and Training Grant Allotment Amounts
State Allotment
Total $90,064,000
Alabama 819,400
Alaska -
Arizona 2,695,554
Arkansas 1,335,907
California 24,453,463
Colorado 1,861,429
Connecticut 561,180
Delaware 173,071
Dist. Of Columbia -
Florida 3,342,201
Georgia 1,854,573
Hawaii -
Idaho 2,456,947
Illinois 2,047,942
Indiana 1,376,058
Iowa 1,966,764
Kansas 1,392,062
Kentucky 884,604
Louisiana 876,174
Maine 456,816
Maryland 583,343
Massachusetts -
Michigan 2,321,425
Minnesota 1,760,995
Mississippi 975,803
Missouri 1,365,171
Montana 783,057
Nebraska 1,396,092
Nevada 250,691
New Hampshire -
New Jersey 861,877
New Mexico 1,195,497
New York 2,428,451
North Carolina 2,229,675
North Dakota 824,125
Ohio 1,609,000
Oklahoma -
Oregon 2,470,673
Pennsylvania 1,972,845
Puerto Rico 2,161,607
Rhode Island -
South Carolina 735,342
Attachment III
South Dakota 745,280
Tennessee 702,728
Texas 4,898,734
Utah 732,148
Vermont 229,194
Virginia 830,096
Washington 5,049,516
West Virginia 122,057
Wisconsin 1,924,539
Wyoming 349,894
California Grant Recipients Allotment
California Human Development Corporation $ 5,713,391.95
Center for Employment and Training $ 7,031,866.17
Central Valley Opportunity Center, Inc. $ 2,312,402.78
Proteus, Inc. $ 4,394,915.73
Santa Barbara County $ 2,000,354.35
San Joaquin County $ 1,500,266.51
Ventura County $ 1,500,265.51
Attachment IV
U.S. Department of Labor
Employment and Training Administration
National Farmworker Jobs Program
PY 2025 Housing Grant Allotment Amounts
State Grantee Service Permanent Temporary Housing
Area(s) Housing Housing Services Services Total
Services Total Total
Alabama Non-
Alabama NC $ 529,270 $ 132,317 $ 661,587
Profit Housing
PPEP
Microbusiness &
Arizona AZ $ 859,817 $ 143,470 $1,003,287
Housing
Development Corp.
La Cooperativa
California Campesina de CA $ 239,795 $ 587,084 $ 826,879
California
Florida Non-Profit $1,323,174 $0 $1,323,174
Florida FL
Housing
Michigan
Department of
Michigan MI $ 926,222 $ 396,952 $1,323,174
Labor & Economic
Opportunity
New York PathStone Corp. NY & PR $ 616,031 $ 126,175 $ 742,206
Motivation
Texas Education & TX $ 635,124 $ 70,569 $ 705,693
Training, Inc.
Total $5,129,433 $1,456,567 $6,586,000
Attachment V
U.S. Department of Labor
Employment and Training Administration
National Farmworker Jobs Program
PY 2025 Youth Services Grant Application Instructions
In addition to applying for annual awards for Career Services and Training and Housing Services
Grants, this guidance also provides an opportunity for NFJP grantees to apply for additional
funding to serve Migrant and Seasonal Farmworker youth, as explained below.
a. Submission Requirements. To be considered for a PY 2025 NFJP Youth Services grant,
grantees must submit the required documents through Grants.gov within 30 days of
publication of this TEGL. Grantees should name each application submission according
to the table below. The naming protocol identifies the application package type and
includes the name of the applicant organization and the state service area.
Migrant Youth TEGL-ETA-PY25-MY ABC Applicant - State - Youth
b. Eligibility. Eligibility requirements for applicants and participants are as follows:
i. Applicant Eligibility. To be eligible to apply for an NFJP PY 25 Youth Services
grant, organizations must meet the following requirements:
a. Received an award under the Funding Opportunity announcement FOA-ETA-
24-15, National Farmworker Jobs Program (NFJP) Grants for Career
Services and Training, and was approved to serve youth under that award.
b. Did not receive a PY 2024 NFJP Youth Services Grant; and
c. Met 75 percent of their PY 2024 youth participant enrollment goal. To
confirm if a grantee met 75 percent of their youth participant enrollment
targets, ETA will use a grantee’s Quarterly Performance Report (ETA-9173)
for Quarter End Date for 3/31/2025; Program Year to Date).
Below are the grant recipients for the PY 2024 Youth Service Grants:
• County of San Joaquin (California)
• Motivation Education & Training, Inc. (Wyoming)
• Motivation Education & Training, Inc. (North Dakota)
• Motivation Education & Training, Inc. (Minnesota)
• Proteus, Inc. (Nebraska)
• Proteus, Inc. (Indiana)
ii. Participant Eligibility. The services funded through these additional funds are for
Eligible migrant and seasonal farmworker youth ages 14-24 as defined at the NFJP
regulations at 20 CFR 685.110. For information on NFJP program eligibility
requirements, see Training and Employment Guidance Letter (TEGL) 18-16, Change
2.
Attachment V
c. Allowable Activities. Youth Services grant funds can be used to enhance a grant
recipient’s ability to design and implement NFJP services, practices, and policies. For
instance, activities can include:
i. Youth Workforce Services as described under 20 CFR 685.370 and Youth workforce
investment activities specified in WIOA Section 129. See WorkforceGPS - WIOA
Youth Program Elements.
ii. Outreach, recruitment, and strategic partnerships activities can include:
• Executing focused outreach and recruitment campaigns designed to reach
potentially eligible youth participants to ensure they receive support to enroll in
grant funded activities and increase their awareness of other available worker
protections and services.
• Leveraging existing partnerships with the local workforce development board,
state monitor advocate, and state workforce agency and enhance strategic
partnerships with community organizations or other entities to identify and enroll
eligible youth participants.
• Other activities that expand access to NFJP services for eligible youth
participants.
d. Funding Restrictions. The administrative costs under this award are not to exceed 15
percent of the amount of the grant award. Such costs include both personnel and non-
personnel costs and both direct and indirect costs. Administrative costs as defined in 20
CFR Part 683.215 are for the performance of administrative functions in carrying out
activities under Title I of WIOA that are not related to the direct provision of workforce
investment services (including services to participants and employers).
e. Application Components. ETA will only fund applications that are responsive to the
requirements of this guidance. To be considered for this additional funding, eligible
applicants must submit a complete, high-quality application package. The required
components of the application package are as follows:
i. Project Narrative. The applicant must submit a Project Narrative for an application
to be considered responsive. The project narrative should be succinct, self-
explanatory, and well organized so that reviewers can understand the proposed
project. The Project Narrative is limited to five pages and must include information
about the project design. Applicants must describe the activities the grant funding will
support (allowable activities are described above in section c). Additionally, please
describe current staff capacity and, if appropriate, explain any changes for staffing
that would result from receiving the funding requested. Applicants must explain
increased enrollment levels or improved service quality that would result from
receiving the requested funding.
ii. SF-424 – Application for Federal Assistance. An electronically submitted SF-424
through Grants.gov constitutes an official signed document. The SF-424 must
identify the legal name of the grantee organization, along with the organization's
address, its Unique Entity Identification number (UEI) and its Employer
Attachment V
Identification Number (EIN), all of which must match the same information listed in
the organization’s current registration with the System for Award Management
(SAM), found at https://www.sam.gov. Please review the SF-424 instructions
document included on Grants.gov to ensure the correct completion of the SF-424. The
state service area must be noted under the Areas Affected by Project section (item
#14).
iii. SF-424A Budget Information – Non-Construction Programs Form and Budget
Narrative. The SF-424A and Budget Narrative documents do not count against the
page limit requirements for the Project Narrative. Applicants must submit the
following budget documents:
• SF-424A, Budget Information - Non-Construction Programs Form. Please review
the SF-424A instructions document included on Grants.gov to ensure the correct
completion of the SF-424A. The total funding amount entered must match the
funding requested in Field #18 of the SF-424.
• Budget Narrative - The Budget Narrative must follow the detailed instructions
provided in Attachment II. Each line item/category amount on the Budget
Narrative must match the line item/category amount totals listed on the SF-424A.
Negotiated Indirect Cost Rate Agreement (NICRA) - Grantees including indirect
charges on line 6.j of the SF-424A that are supported by a NICRA or Cost
Allocation Plan (CAP) must submit a current or recent copy of the NICRA or
CAP as part of this application. If a new NICRA has been requested but not
finalized, the grantee must include a copy of the request. Please include the letter
showing the date it was submitted. Grantees may elect to use a de minimis rate if
the organization meets the requirements as described in 2 CFR 200.414(f).
f. Application Review and Award. Applicants may apply for grants of up to $300,000
each. To receive this additional funding, eligible applicants must meet all requirements
described in this attachment, and submit a responsive application that addresses the grant
application components.
If an eligible applicant omits any of the documents described within this attachment, or
substantially fails to address the requirements of one or more of such documents, their
application will be deemed non-responsive and will not be awarded. ETA encourages
applicants to submit quality final applications before the deadline. While previous
applicants may submit subsequent versions of their application if they realize that edits
are needed, doing so will delay the submission and may cause an application not to be
awarded. ETA will consider the latest submitted application to be the official submission.
ETA will only award PY 2025 NFJP Youth Services Grants to applicants who meet the
eligibility requirements specified earlier in this TEGL. ETA will award funds to eligible,
responsive applications on a first come, first serve basis. If there are more responsive
applications than available funds, ETA will fund applications based on the order of
receipt until it depletes available funds. For these reasons, ETA encourages eligible
applicants to submit their applications via Grants.gov as soon as possible. The deadline
for this application package is 30 days from the publication of this TEGL. ETA may stop
accepting applications earlier than this date if available funds are depleted before the
Attachment V
official closing date. Applicants who do not submit a complete, comprehensive package
with required documentation will not be considered.
Final award amounts will be determined subject to available funds. If the total requests
are less than the available funding, or if additional funds become available, grant awards
may be increased proportionately. If ETA does not receive responsive applications, it
may request applicants whose applications were deemed non-responsive to resubmit a
revised application for reconsideration, depending on the availability of funding. ETA
will negotiate the final funding amount. ETA may require grant recipients to revise
budget documents prior to award execution to account for discrepancies between funding
requests and actual award amounts.
g. Financial Reports. All award recipients are required to report financial data on the
ETA-9130 Financial Report through the U.S. Health and Human Services Payment
Management System. Reporting quarter end dates and the associated due dates for those
reports are as follows: quarter ending March 31 is due May 16; quarter ending June 30 is
due August 15; quarter ending September 30 is due November 15; and quarter ending
December 31 is due February 15. The final financial report must be submitted no later
than 120 calendar days after the end of the quarter encompassing the period of
performance end date. For additional guidance on ETA's financial reporting, see TEGL
No. 16-22 and TEGL No. 16-22, Change 1.
h. Quarterly Performance Reports. Applicants awarded an NFJP Youth Services Grant
must submit quarterly a Form ETA–9179 Quarterly Narrative Report to communicate
progress of NFJP Youth Grant and outcomes for WIOA performance indicators and any
additional performance indicators. Performance accountability requirements for all NFJP
grant recipients are available at TEGL No. 14-18. For the purpose of assessing NFJP
performance overall, ETA will consider performance outcomes achieved via activities
fully or partially funded through these NFJP Youth grants as additive to youth outcomes
achieved in the grantee’s main NFJP CST Grant in the relevant Program Year, applying
the same definitions, calculations, and timing rules.
Attachment VI
U. S. Department of Labor
Employment and Training Administration
National Farmworker Jobs Program
PY 2025 Performance Requirements
a. Performance Reports. NFJP Grantees will submit performance data through the Workforce
Integrated Performance System (WIPS) using the DOL-Only Participant Individual Record
Layout (PIRL), Form ETA-9172 and the Joint Quarterly Narrative Performance Report,
Form ETA-9179. See the Funding Opportunity Announcement (FOA-ETA-24-15) for
information on performance indicators for Career Services and Training grants and FOA-
ETA-24-18 for information on performance indicators for Housing Services grants.
b. Financial Reports. All ETA award recipients are required to report financial data on the
ETA-9130 Financial Report through the U.S. Health and Human Services Payment
Management System. Reporting quarter end dates and the associated due dates for those
reports are as follows: quarter ending March 31 is due May 16; quarter ending June 30 is due
August 15; quarter ending September 30 is due November 15; and quarter ending December
31 is due February 15. The final financial report must be submitted no later than 120 calendar
days after the end of the quarter encompassing the period of performance end date. For
additional guidance on ETA's financial reporting, reference TEGL No. 16-22 and TEGL No.
16-22, Change 1.
c. Period of Performance. Annual awards are based on Departmental application requirements
and availability of funds. Each of these awards will be under a separate grant number having
a fiscal 15-month period of performance, from July 1 to September 30 of the subsequent
calendar year. The grantee’s annual award must be expended within the awarded 15-month
timeframe. While ETA measures performance on a 12-month Program Year, July 1 to June
30, the extra quarter in the period of performance allows grant recipients to have flexibility to
absorb minor fluctuations in spending within the four-year cycle without the need to request
extensions from year to year. Therefore, grantees have an extra quarter to expend grant
funds. Grantees must continue to file a Federal Financial Report, Form ETA-9130, each
quarter for PY 2025 funds until those funds are fully expended or until the end of the grant
period of performance is reached.
Attachment VII
U. S. Department of Labor
Employment and Training Administration
National Farmworker Jobs Program
Risk Review Process
The Department will determine if the applicant had any restriction on spending for any ETA
grant due to adverse monitoring findings within the past three years. Depending on the severity
of the findings, the Grant Officer may elect to not provide the applicant a grant award or to
impose conditions on the award. All applications deemed to be complete and responsive by the
Grant Officer will go through a risk review process. Before making an award, ETA will review
information available through any OMB-designated repository of government-wide eligibility
qualification or federal integrity information, such as the Federal Awardee Performance and
Integrity Information System (FAPIIS), and “Do Not Pay.”
Additionally, ETA will comply with the requirements of 2 CFR Part 180 (Government-wide
Debarment and Suspension (Non-Procurement)). This risk evaluation may incorporate results of
the evaluation of the applicant’s eligibility (application screening), or the quality of its
application (technical review). If ETA determines that an entity is responsible and an award will
be made, special conditions that correspond to the degree of risk assessed may be applied to the
award. Risk related criteria evaluated include:
• Financial stability;
• Quality of management systems and ability to meet the management standards
prescribed in the Uniform Grant Guidance;
• History of performance. The Applicant’s record in managing awards, cooperative
agreements, or procurement awards, if it is a prior recipient of such Federal awards,
including timeliness of compliance with applicable reporting requirements, and if
available, the extent to which any previously awarded amounts will be expended prior
to future awards;
• Reports and findings from audits performed under Subpart F – Audit Requirements of
the Uniform Grant Guidance (2 CFR 200.500 –2 CFR 200.521) or the reports and
findings of any other available audits and monitoring reports containing findings,
issues of non-compliance, or questioned costs; and
• The applicant’s ability to effectively implement statutory, regulatory, or other
requirements imposed on recipients.
Note: Selection of an organization as a recipient does not constitute approval of the grant
application as submitted. Before the actual grant is awarded, the Department may negotiate with
an applicant regarding such items as program components, staffing and funding levels, and
administrative systems in place to support grant implementation. If the negotiations do not result
in a mutually acceptable submission, the Grant Officer reserves the right to terminate the
negotiations and decline to fund the application. The Department reserves the right to not fund
any application related to this guidance.
Attachment VIII
U. S. Department of Labor
Employment and Training Administration
National Farmworker Jobs Program
Modification Process
Modifications to Four-year Program Plan and Re-negotiation of Performance Targets for
Career Services and Training Grants and Housing Services Grants
If a grantee needs to modify their four-year program plan or performance targets for PY 2025,
they should email their assigned FPO and copy [email protected] within 14 days of the publication
of this TEGL. For the email subject line, please use “PY 2025 NFJP Modifications.” If a grantee
does not submit a modification request by this deadline, ETA will use the PY 2024 four-year
program plan and established performance targets for PY 2025.
a. Four-year Program Plan. If a grantee does not need to modify their 2024-2027 program
plan, they are not required to submit a program plan for the PY 2025 award. Per 20 CFR
685.410, each grantee submitted a comprehensive program plan covering PY 2024-2027 to
the Department. The four-year program plan describes a grantee’s plan to implement the
grant project in accordance with the statute. For additional information on what type of
information is included in the program plan, see 20 CFR 685.420.
In circumstances when there is a change in funding levels, per 20 CFR 685.430, a grantee’s
program plan must be modified to reflect the funding level for each year of the grant. The
grantee must submit a request to add, delete, expand, or reduce any part of the program plan
by emailing their assigned FPO and copy [email protected]. In their request, grantees should
include the name of the organization, state service area, and describe any change(s) and
provide a justification for a change(s). Changes may include, but are not limited to, service
area and program services. In coordination with the FPO, the Department will consider the
cost principles, uniform administrative requirements, and terms and conditions of award
when reviewing modifications.
b. Performance Targets. ETA will use the established PY 2024 performance targets for PY
2025. If a grantee wishes to negotiate their performance levels for PY 2025, they should
email their assigned FPO and copy [email protected] within 14 days of the publication of this
TEGL. The email must include the name of the organization, state service area, new
proposed targets for performance indicators, and supporting justification by the deadline.
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