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Program Year 2024 SCSEP allotments and grant applications
Summary ETA gave Senior Community Service Employment Program state, territorial, and national grantees program year 2024 allotments and application instructions. National grantees received funding for a four-month transition while a competition was pending, and applications were due June 9, 2024. ETA rescinded this letter through TEGL 13-23, Change 1, so its funding instructions are historical.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 13-23
Date issued
May 10, 2024
Status
Rescinded
Rescinded December 30, 2024 by TEGL 13-23, Change 1; that change was later rescinded by TEGL 16-24. This letter itself rescinded TEGL 18-22.
Status last verified October 24, 2026
Topics
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About this page: The full text below is the official document from U.S. Department of Labor, Employment and Training Administration (ETA). Ezel adds the plain-English summary and tracks the document's status. The official source linked on this page is authoritative for any reliance.
CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION SCSEP
ADVISORY SYSTEM CORRESPONDENCE SYMBOL
U.S. DEPARTMENT OF LABOR
OWI/DNPTTA
DATE
Washington, D.C. 20210
May 10, 2024
ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 13-23
TO: SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM GRANTEES
STATE AND TERRITORIAL GOVERNORS
STATE AND TERRITORIAL WORKFORCE ADMINISTRATORS
STATE WORKFORCE LIAISONS
STATE WORKFORCE BOARD CHAIRS
FROM: JOSÉ JAVIER RODRÍGUEZ
Assistant Secretary
SUBJECT: Program Year (PY) 2024 Planning Instructions and Allotments for Senior
Community Service Employment Program (SCSEP) State, Territorial, and
National Grantees
1. Purpose. To provide SCSEP state, territory, and national grantees with PY 2024 SCSEP
allotments and the application instructions for PY 2024 grant submissions. This Training
and Employment Guidance Letter (TEGL) provides current SCSEP national grantees with
allotments and application instructions for the first four months of PY 2024. The TEGL
provides only partial-year funding for national grantees because PY 2024 is a competition
year, and these funds will cover the transition period leading up to the competition
effective date. Additionally, the TEGL provides information on the transition to grants that
will be awarded under the funding opportunity announcement (FOA) Senior Community
Service Employment Program (SCSEP) National Grants Competition for Program Year 2024
(FOA-ETA-24-11).
2. Action Requested. To apply for PY 2024 grant funds, SCSEP grantees must follow the
instructions in this TEGL and submit all documents through Grants.gov as soon as possible, and
no later than June 9, 2024. Given the June 30, 2024, obligation timeline associated with some of
the funds to be allotted, ETA urges grantees to submit the required grant documents as soon as
possible according to the instructions below.
3. Summary and Background.
a. Summary – This TEGL provides grant planning guidance to SCSEP grantees for PY
2024, including the number of authorized positions and associated allotments for the
program year, as well as ETA’s requirements for obligating funding to grantees.
RESCISSIONS EXPIRATION DATE
TEGL 18-22 Continuing
b. Background – SCSEP funds are allocated by a formula set forth in Sec. 506 of the Older
Americans Act (OAA). Sec. 517 establishes that SCSEP operates on a program year basis
from July 1 through June 30 of the following year. Under Division D, Title I, of the Further
Consolidated Appropriations Act, 2024, Pub. L. 118-47 (from this point forward, referred to
as “the Act”), the Secretary of Labor (Secretary) may set aside up to 0.5 percent of each
discretionary ETA appropriation for activities related to program integrity and 0.75 percent
of most DOL appropriations for evaluations, and may transfer up to 1 percent to other
programs, projects or activities funded by the Act. In PY 2024, after reducing the
appropriation for set-asides and transfers authorized by the Act and authorizing legislation,
$389,949,680 is available for SCSEP program activities. DOL will distribute any funds not
used for these reserve activities by formula to state, territorial, and national grantees.
In addition, $11,385,423 is available in SCSEP funds appropriated through the Consolidated
Appropriations Act, 2021, Pub. L. 116-260 and recaptured under the authority of sec. 517 of
the Older Americans Act. For PY 2024, ETA is using these additional recaptured funds, in
combination with the available PY 2024 appropriated funds described above to fund
allotments for state, territorial, and national grantees. These recaptured funds will be subject
to the same grant terms, conditions, and limitations as the regular appropriated funds. Please
note that next year in PY 2025, ETA does not generally expect to have similar additional
recaptured funds available for SCSEP grant allotments; rather, ETA expects that PY 2025
grant allotments will be based only on congressional appropriation levels for that year.
This TEGL covers the full year grant period for state and territorial grantees totaling
$87,722,188, and the four-month transition period for national grantees totaling
$110,456,671. In total, this TEGL allots $198,178,859. The grand total of funds that ETA
will allot to SCSEP grants in PY 2024 is $401,335,103. ETA will publish a Change TEGL in
the summer of 2024 allotting funds for the remaining eight months of PY 2024 for the
winners of the 2024 national grant competition ($203,156,244).
4. Annual Grant Instructions. This section provides detailed submission instructions for state
and territory formula grantees, as well as current national grantees.
Note that this TEGL provides current national grantees with different instructions, since the
funds provided under this TEGL only cover the four-month transition period preceding the
November 1, 2024, effective date for the PY 2024 national grant competition.
Program Allotments (Attachment I) – All Grantees. Attachment I outlines the funding
amounts and authorized positions for each grantee in PY 2024. The allotments reflect set-
asides authorized by the Act.
a. Grant Application Requirements. Grantees must submit the following documents
through Grants.gov:
i. Electronically signed SF-424, Application for Federal Assistance
• The organization’s legal name on the SF-424 must match its name registered
in the System for Award Management at www.sam.gov.
• The organization’s Employment Identification Number (EIN) and Unique
Entity Identification (UEI) Number must match its registration in
www.sam.gov.
• Line 18b of the SF-424 must note the required non-Federal share of at least 10
percent of the total cost (OAA Sec. 502(c)(1)).
• Item 14 of the SF-424 requires a list of the “Areas Affected by Project.”
Grantees must list the states and counties the grant will serve and must use
https://scsepapply.org/ to validate that information. Grantees may export the
data for the service area(s) to an Excel spreadsheet and attach the list as a
separate document.
ii. SF-424A Budget Information Form – Non-Construction Programs
iii. Budget Narrative that fully explains the projected costs reflected in each line item
of the SF-424A (See Attachment II for instructions pertaining to all grantees.)
iv. Project Narrative (See Attachment III for instructions according to applicant type.)
• State and Territory Grantees (Attachment III.A): Attachment III.A
requests information regarding services to minorities, as well as the
grantee’s organizational structure and monitoring plans. If the grantee
already provided all this information in the state plan, they may note
that in their submission, which ETA will then validate; missing
information from the State Plan will require further submissions. State
grantees may also simply copy the language from the SCSEP portion of
the state plan for submission here. If this approach is used, please note
this at the start of the narrative.
• Current National Grantees (Attachment III.B): Other than the Budget
Narrative, current national grantees are not required to submit a new program
narrative for the four-month period covered by this TEGL. Rather, national
grantees will incorporate a generic statement of work (see Attachment III.B)
addressing the programmatic activities for four months into the grant
agreement.
v. Programmatic Assurances (See Attachment IV for instructions pertaining to all
grantees.) Grantees must review the programmatic assurances in Attachment IV
that outline program requirements based on the OAA and the SCSEP regulations at
20 CFR Part 641. The signature of the Authorized Representative on the SF-424
also certifies that the organization agrees to adhere to the programmatic assurances
listed in Attachment IV (note that grantees are not required to separately sign and
submit Attachment IV).
vi. Optional Requests (See Attachment V for instructions according to applicant type.)
• State and Territory Grantees: State and territory grantees may submit one or
more optional special requests according to the instructions in Attachment V.
As instructed in Attachment V, please provide each request in a separate,
clearly-titled document.
• Current National Grantees: For current national grantees that choose to submit
optional special requests for the first four months of PY 2024, the Department
strongly encourages submissions that are consistent with these grantees’
currently approved optional special requests from PY 2023. This will enable
current grantees to continue providing essentially the same services for an
additional four months during the transition and will allow an expedited
review of such requests by the Department. Note that such optional special
requests made at this time must be based on funding for four months.
Successful grantees may choose to submit optional special requests for the
remainder of PY 2024 (November 1, 2024 through June 30, 2024) and will
receive subsequent instructions for doing so.
b. Notices of Award. ETA will issue Notices of Award with new grant numbers and
allocation amounts to SCSEP grantees for PY 2024.
c. Office of Management and Budget (OMB) Approval. As required by the Paperwork
Reduction Act, OMB has reviewed and approved this information collection (OMB
Control Number 1225-0086, which expires on July 31,2025). Under 5 CFR 1320.5(b), an
agency cannot conduct, sponsor, or require a response to a collection of information
unless the collection displays a valid OMB Control Number.
Transition Instructions for National Grantees. ETA will issue new grants to current National
grantees for the first four months of PY 2024 to continue services to their current authorized
positions in their current areas. As noted above, these new grants will be four months’
proportional share, i.e., 33 percent, of the total PY 2024 national grantee funding, to serve clients
during the first four months (July 1, 2024, through October 31, 2024). The remaining PY 2024
funds will be allocated after the announcement of the FOA results.
After ETA announces the results of the FOA, any current National grantees that applied under
the competition and are successful will receive an amendment to the new grant for the remainder
of the program year, November 1, 2024, through June 30, 2025. Current grantees that are not
successful will be required, as a condition of the grant award, to assist in transition activities
during the remainder of the first four months to ensure the least disruption for participants.
5. Inquiries. Please direct inquiries to the appropriate Federal Project Officer.
6. References.
• OAA Reauthorization Act of 2016, Pub. L. 114-144 (April 19, 2016);
• Further Consolidated Appropriations Act, 2024, Pub. L. 118-47 (March 23, 2024);
• SCSEP Regulations, published at 20 CFR Part 641;
• TEGL 17-16, Infrastructure Funding of the One-Stop Delivery System (January 18, 2017);
• Workforce Innovation and Opportunity Act (WIOA), Pub. L. 113-128, Sec. 121(h) (July 22,
2014), 29 U.S.C. § 3151(h), Funding of One-Stop Infrastructure;
• Paperwork Reduction Act of 1995, Pub. L. 104-13 (May 22, 1995);
• SCSEP Performance Data Collection Approval (Office of Management and
Budget No. 1205-0040) (expiration date November 30, 2024);
• OMB and DOL Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards, published at 2 CFR Parts 200 and
2900;
• TEGL 12-06, Revised Income Inclusions and Exclusions and Procedures for
Determining Senior Community Service Employment Program (SCSEP)
Eligibility (December 28, 2006);
• VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011, Pub. L. 112-56
(November 21, 2011);
• Fair Labor Standards Act of 1938, as amended, 29 U.S.C. §§ 201 et seq.;
• Annual Update of the HHS Poverty Guidelines, 89 FR 2961 (January 17, 2024); and
• Social Security Act of 1935, as amended, 42 U.S.C. §§ 301 et seq.
7. Attachments.
Attachment IA-IE: Funding Allocations and Authorized Positions
Attachment II: Budget Narrative Instructions
Attachment III.A: Program Narrative Instructions for State and Territory Grantees
Attachment III.B: Statement of Work for National Grantees
Attachment IV: Programmatic Assurances
Attachment V: Optional Requests
1 Choose the SF-424 and SF-424A that note “Agency Owner” as “Grants.gov”.
Attachment IA
USDOL/ETA
Senior Community Service Employment Program
Total Authorized Positions and Funding* for PY 2024 (12 mo)
including Reallotted Funds for State Agencies and Territories, by State
States Positions Dollars
State Agencies
Alabama 152 $1,473,224
Alaska 175 1,700,373
Arizona 109 1,057,865
Arkansas 149 1,447,263
California 703 6,820,960
Colorado 83 804,756
Connecticut 90 869,656
Delaware 175 1,700,373
District of Col 47 460,788
Florida 484 4,692,249
Georgia 182 1,765,272
Hawaii 175 1,700,373
Idaho 43 423,338
Illinois 319 3,095,716
Indiana 215 2,083,280
Iowa 105 1,018,925
Kansas 83 811,246
Kentucky 155 1,512,163
Louisiana 139 1,343,424
Maine 50 493,238
Maryland 113 1,096,806
Massachusetts 179 1,732,823
Michigan 274 2,654,398
Minnesota 195 1,888,582
Mississippi 102 986,476
Missouri 203 1,966,461
Montana 51 499,728
Nebraska 63 610,058
Nevada 43 423,338
New Hampshire 43 423,338
New Jersey 232 2,245,530
New Mexico 46 447,809
New York 543 5,256,877
North Carolina 215 2,083,280
North Dakota 49 480,258
Ohio 358 3,472,135
Oklahoma 132 1,278,524
Oregon 120 1,168,194
Pennsylvania 439 4,257,421
Puerto Rico 112 1,090,316
Rhode Island 44 428,339
South Carolina 112 1,083,826
South Dakota 57 551,648
Tennessee 168 1,622,493
Texas 455 4,413,179
Utah 55 532,177
Vermont 45 441,319
Virginia 178 1,726,333
Washington 121 1,174,685
West Virginia 93 895,615
Wisconsin 210 2,037,851
Wyoming 43 423,338
State Agencies Total 8,726 $84,667,637
Territories
American Samoa 95 916,365
Guam 95 916,365
Northern Marianas 32 305,456
Virgin Islands 95 916,365
Territories Total 317 $3,054,551
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
Attachment IB
U. S. Department of Labor / Employment & Training Administration
Senior Community Service Employment Program
Total Authorized Positions for PY 2024* (first 4 mos) Including Positions Funded by Reallotted Funds for Non-Minority National Sponsors, by State
State AARP ABLE ANPPM A4TD ES GII IPDC Mature NAPCA NCBA NCOA NICOA[G] NOWCC NULI OPERABL SER SSAI TWP Total
Alabama 0 0 0 0 187 0 0 0 0 0 0 0 0 0 0 0 407 0 594
Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Arizona 0 0 145 0 168 0 0 0 0 0 0 0 0 0 0 0 0 0 313
Arkansas 203 0 0 0 0 0 0 0 0 381 0 0 0 0 0 0 0 0 584
California 0 0 546 0 0 0 165 0 396 0 363 0 170 0 0 804 0 0 2,444
Colorado 139 0 0 0 0 0 0 0 0 0 0 0 0 0 0 185 0 0 324
Connecticut 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 352 352
Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
District of Col 0 0 56 0 0 0 0 0 0 128 0 0 0 0 0 0 0 0 184
Florida 1,133 0 0 0 0 0 0 0 0 363 0 0 0 396 0 0 0 0 1,892
Georgia 221 0 0 0 0 0 0 0 0 0 489 0 0 0 0 0 0 0 710
Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Idaho 0 0 0 0 154 0 0 0 0 0 0 0 0 0 0 0 0 0 154
Illinois 0 102 0 0 170 80 0 0 383 89 0 0 0 0 0 0 363 0 1,187
Indiana 197 69 0 0 0 378 0 0 0 0 0 0 0 0 0 0 195 0 839
Iowa 237 174 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 411
Kansas 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 316 0 0 316
Kentucky 0 0 0 0 0 268 0 0 0 0 217 0 0 122 0 0 0 0 607
Louisiana 0 0 490 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 490
Maine 0 0 0 198 0 0 0 0 0 0 0 0 0 0 0 0 0 0 198
Maryland 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 441 0 441
Massachusetts 0 0 0 0 0 0 0 0 0 0 0 0 0 0 353 0 304 0 657
Michigan 0 0 0 0 0 0 0 0 0 797 0 0 0 223 0 0 0 0 1,020
Minnesota 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 745 0 745
Mississippi 0 0 0 0 0 0 0 0 0 154 0 0 0 0 0 0 241 0 395
Missouri 270 0 0 0 0 173 0 0 0 219 0 0 0 0 0 109 0 0 771
Montana 0 0 0 0 0 200 0 0 0 0 0 0 0 0 0 0 0 0 200
Nebraska 0 237 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 237
Nevada 158 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 158
New Hampshire 0 0 0 0 0 0 0 0 0 0 0 0 0 0 154 0 0 0 154
New Jersey 0 0 0 0 289 0 0 0 0 0 387 0 0 230 0 0 0 0 906
New Mexico 0 0 0 0 0 154 0 0 0 0 0 0 0 0 0 0 0 0 154
New York 0 0 0 437 136 0 0 0 84 0 213 0 0 300 0 0 551 340 2,061
North Carolina 0 0 0 0 0 0 0 0 0 177 213 0 0 0 0 0 449 0 839
North Dakota 0 0 0 0 0 0 0 0 0 0 0 192 0 0 0 0 0 0 192
Ohio 268 0 0 0 127 250 0 470 0 138 145 0 0 0 0 0 0 0 1,398
Oklahoma 0 0 0 0 385 0 0 0 0 0 0 0 0 0 0 0 0 0 385
Oregon 0 0 0 0 471 0 0 0 0 0 0 0 0 0 0 0 0 0 471
Pennsylvania 340 0 129 164 0 0 0 0 0 0 549 0 0 151 0 0 0 348 1,681
Puerto Rico 167 0 0 0 0 0 0 0 0 0 274 0 0 0 0 0 0 0 441
Rhode Island 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 170 170
South Carolina 0 0 0 0 0 436 0 0 0 0 0 0 0 0 0 0 0 0 436
South Dakota 0 0 0 0 0 0 0 0 0 0 0 199 0 0 0 0 0 0 199
Tennessee 0 0 0 0 0 0 0 0 0 0 156 0 0 0 0 0 499 0 655
Texas 1,008 0 0 0 0 0 0 0 0 0 0 0 0 0 0 329 387 0 1,724
Utah 0 0 0 0 214 0 0 0 0 0 0 0 0 0 0 0 0 0 214
Vermont 0 0 0 176 0 0 0 0 0 0 0 0 0 0 0 0 0 0 176
Virginia 230 0 0 0 0 241 0 0 0 0 206 0 0 0 0 0 0 0 677
Washington 253 0 0 0 0 163 0 0 0 0 0 0 0 0 0 0 0 0 416
West Virginia 0 0 0 0 0 0 0 0 0 0 360 0 0 0 0 0 0 0 360
Wisconsin 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 559 237 0 796
Wyoming 0 0 0 0 0 0 0 0 0 0 0 0 154 0 0 0 0 0 154
Total 4,824 582 1,366 975 2,301 2,343 165 470 863 2,446 3,572 391 324 1,422 507 2,302 4,819 1,210 30,882
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
U. S. Department of Labor / Employment & Training Administration Attachment IC
Senior Community Service Employment Program
Total Authorized Funding for PY 2024* (first 4 mo) including Reallotted Funds for Non-Minority National Sponsors, by State
State AARP ABLE ANPPM A4TD ES GII IPDC Mature NAPCA NCBA NCOA NICOA[G NOWCC NULI OPERABL SER SSAI TWP Total
Alabama $0 $0 $0 $0 $637,056 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $1,393,755 $0 $2,030,811
Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Arizona 0 0 494,235 0 574,974 0 0 0 0 0 0 0 0 0 0 0 0 0 1,069,209
Arkansas 694,549 0 0 0 0 0 0 0 0 1,301,919 0 0 0 0 0 0 0 0 1,996,468
California 0 0 1,868,250 0 0 0 565,644 0 1,351,096 0 1,237,967 0 581,807 0 0 2,747,434 0 0 8,352,198
Colorado 476,341 0 0 0 0 0 0 0 0 0 0 0 0 0 0 631,791 0 0 1,108,132
Connectic 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,204,292 1,204,292
Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
District of 0 0 194,966 0 0 0 0 0 0 434,655 0 0 0 0 0 0 0 0 629,621
Florida 3,876,155 0 0 0 0 0 0 0 0 1,238,161 0 0 0 1,351,310 0 0 0 0 6,465,626
Georgia 754,636 0 0 0 0 0 0 0 0 0 1,674,553 0 0 0 0 0 0 0 2,429,189
Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Idaho 0 0 0 0 527,806 0 0 0 0 0 0 0 0 0 0 0 0 0 527,806
Illinois 0 348,934 0 0 581,556 271,398 0 0 1,308,505 306,927 0 0 0 0 0 0 1,237,433 0 4,054,753
Indiana 675,957 236,100 0 0 0 1,293,699 0 0 0 0 0 0 0 0 0 0 663,023 0 2,868,779
Iowa 809,809 593,672 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,403,481
Kansas 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,080,657 0 0 1,080,657
Kentucky 0 0 0 0 0 920,154 0 0 0 0 741,859 0 0 414,589 0 0 0 0 2,076,602
Louisiana 0 0 1,675,934 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,675,934
Maine 0 0 0 675,411 0 0 0 0 0 0 0 0 0 0 0 0 0 0 675,411
Maryland 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,506,509 0 1,506,509
Massachu 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,204,215 0 1,039,523 0 2,243,738
Michigan 0 0 0 0 0 0 0 0 0 2,726,827 0 0 0 760,123 0 0 0 0 3,486,950
Minnesota 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,545,955 0 2,545,955
Mississipp 0 0 0 0 0 0 0 0 0 524,706 0 0 0 0 0 0 826,116 0 1,350,822
Missouri 924,767 0 0 0 0 591,720 0 0 0 746,917 0 0 0 0 0 371,842 0 0 2,635,246
Montana 0 0 0 0 0 682,279 0 0 0 0 0 0 0 0 0 0 0 0 682,279
Nebraska 0 810,492 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 810,492
Nevada 538,038 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 538,038
New Ham 0 0 0 0 0 0 0 0 0 0 0 0 0 0 527,806 0 0 0 527,806
New Jerse 0 0 0 0 986,239 0 0 0 0 0 1,322,522 0 0 788,970 0 0 0 0 3,097,731
New Mexi 0 0 0 0 0 527,806 0 0 0 0 0 0 0 0 0 0 0 0 527,806
New York 0 0 0 1,490,454 465,562 0 0 0 284,514 0 727,443 0 0 1,028,115 0 0 1,884,883 1,163,905 7,044,876
North Car 0 0 0 0 0 0 0 0 0 604,322 727,125 0 0 0 0 0 1,535,042 0 2,866,489
North Dak 0 0 0 0 0 0 0 0 0 0 0 657,095 0 0 0 0 0 0 657,095
Ohio 918,146 0 0 0 436,442 853,490 0 1,603,526 0 472,005 494,636 0 0 0 0 0 0 0 4,778,245
Oklahoma 0 0 0 0 1,316,479 0 0 0 0 0 0 0 0 0 0 0 0 0 1,316,479
Oregon 0 0 0 0 1,611,827 0 0 0 0 0 0 0 0 0 0 0 0 0 1,611,827
Pennsylva 1,163,759 0 442,878 562,487 0 0 0 0 0 0 1,871,697 0 0 513,987 0 0 0 1,189,617 5,744,425
Puerto Ric 570,968 0 0 0 0 0 0 0 0 0 935,541 0 0 0 0 0 0 0 1,506,509
Rhode Isla 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 581,541 581,541
South Car 0 0 0 0 0 1,492,772 0 0 0 0 0 0 0 0 0 0 0 0 1,492,772
South Dak 0 0 0 0 0 0 0 0 0 0 0 679,990 0 0 0 0 0 0 679,990
Tennessee 0 0 0 0 0 0 0 0 0 0 536,301 0 0 0 0 0 1,702,858 0 2,239,159
Texas 3,447,989 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,122,348 1,322,908 0 5,893,245
Utah 0 0 0 0 730,360 0 0 0 0 0 0 0 0 0 0 0 0 0 730,360
Vermont 0 0 0 599,857 0 0 0 0 0 0 0 0 0 0 0 0 0 0 599,857
Virginia 783,360 0 0 0 0 825,570 0 0 0 0 705,784 0 0 0 0 0 0 0 2,314,714
Washingto 862,796 0 0 0 0 559,001 0 0 0 0 0 0 0 0 0 0 0 0 1,421,797
West Virg 0 0 0 0 0 0 0 0 0 0 1,231,765 0 0 0 0 0 0 0 1,231,765
Wisconsin 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,909,155 810,804 0 2,719,959
Wyoming 0 0 0 0 0 0 0 0 0 0 0 0 527,806 0 0 0 0 0 527,806
Total 16,497,270 1,989,198 4,676,263 3,328,209 7,868,301 8,017,889 565,644 1,603,526 2,944,115 8,356,439 12,207,193 1,337,085 1,109,613 4,857,094 1,732,021 7,863,227 16,468,809 4,139,355 105,561,251
Attachment ID
U. S. Department of Labor / Employment & Training Administration
Senior Community Service Employment Program
Total Authorized Positions for PY24* (first 4 mo) Including Positions Funded by
Reallotted Funds for Minority National Sponsors, by State
State IID NAPCA NICOA Total
Alabama 0 0 0 0
Alaska 0 0 0 0
Arizona 0 0 153 153
Arkansas 61 0 0 61
California 0 276 0 276
Colorado 0 0 0 0
Connecticut 0 0 0 0
Delaware 0 0 0 0
District of Col 0 0 0 0
Florida 0 0 0 0
Georgia 0 0 0 0
Hawaii 0 0 0 0
Idaho 0 0 0 0
Illinois 0 79 0 79
Indiana 0 0 0 0
Iowa 0 0 0 0
Kansas 0 0 0 0
Kentucky 0 0 0 0
Louisiana 134 0 0 134
Maine 0 0 0 0
Maryland 0 0 0 0
Massachusetts 0 94 0 94
Michigan 0 0 0 0
Minnesota 0 0 25 25
Mississippi 47 0 0 47
Missouri 0 0 0 0
Montana 0 0 0 0
Nebraska 0 0 0 0
Nevada 0 0 0 0
New Hampshire 0 0 0 0
New Jersey 0 0 0 0
New Mexico 0 0 61 61
New York 0 73 0 73
North Carolina 0 0 0 0
North Dakota 0 0 16 16
Ohio 0 0 0 0
Oklahoma 0 0 113 113
Oregon 0 0 0 0
Pennsylvania 0 0 0 0
Puerto Rico 0 0 0 0
Rhode Island 0 0 0 0
South Carolina 0 0 0 0
South Dakota 0 0 24 24
Tennessee 0 0 0 0
Texas 70 70 0 140
Utah 0 0 0 0
Vermont 0 0 0 0
Virginia 0 0 0 0
State IID NAPCA NICOA Total
Washington 0 133 0 133
West Virginia 0 0 0 0
Wisconsin 0 0 21 21
Wyoming 0 0 0 0
Total 312 725 413 1,450
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
Attachment IE
U. S. Department of Labor / Employment & Training Administration
Senior Community Service Employment Program
Total Authorized Funding for PY 2024 (first 4 mo)* including Reallotted Funds
for Minority National Sponsors, by State
State IID NAPCA NICOA Total
Alabama $0 $0 $0 $0
Alaska 0 0 0 0
Arizona 0 0 514,104 514,104
Arkansas 203,694 0 0 203,694
California 0 931,227 0 931,227
Colorado 0 0 0 0
Connecticut 0 0 0 0
Delaware 0 0 0 0
District of Col 0 0 0 0
Florida 0 0 0 0
Georgia 0 0 0 0
Hawaii 0 0 0 0
Idaho 0 0 0 0
Illinois 0 268,384 0 268,384
Indiana 0 0 0 0
Iowa 0 0 0 0
Kansas 0 0 0 0
Kentucky 0 0 0 0
Louisiana 452,682 0 0 452,682
Maine 0 0 0 0
Maryland 0 0 0 0
Massachusetts 0 316,874 0 316,874
Michigan 0 0 0 0
Minnesota 0 0 87,318 87,318
Mississippi 158,437 0 0 158,437
Missouri 0 0 0 0
Montana 0 0 0 0
Nebraska 0 0 0 0
Nevada 0 0 0 0
New Hampshire 0 0 0 0
New Jersey 0 0 0 0
New Mexico 0 0 203,694 203,694
New York 0 248,988 0 248,988
North Carolina 0 0 0 0
North Dakota 0 0 51,723 51,723
Ohio 0 0 0 0
Oklahoma 0 0 384,796 384,796
Oregon 0 0 0 0
Pennsylvania 0 0 0 0
Puerto Rico 0 0 0 0
Rhode Island 0 0 0 0
South Carolina 0 0 0 0
South Dakota 0 0 84,085 84,085
Tennessee 0 0 0 0
Texas 239,290 232,788 0 472,078
Utah 0 0 0 0
Vermont 0 0 0 0
Virginia 0 0 0 0
Washington 0 449,450 0 449,450
West Virginia 0 0 0 0
Wisconsin 0 0 67,886 67,886
Wyoming 0 0 0 0
Total 1,054,103 2,447,711 1,393,606 4,895,420
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
Attachment II
Senior Community Service Employment Program (SCSEP)
Budget Narrative Instructions
Grantees must provide a detailed budget narrative that includes the information outlined below. Please
note that, consistent with the instructions in this TEGL, State and Territory Grantees’ budget narratives
will reflect all 12 months of funding for PY 2024 as allotted through this TEGL (see Attachment 1A),
while current National Grantees’ budget narratives will reflect only the first four months of funding as
allotted through this TEGL (see Attachment 1C for non-minority national sponsors, or 1E for minority
national sponsors).
1. Detailed Description of Costs on SF-424A Budget Information Form (Section 6, Object
Class Categories). Provide a detailed description for each line item on the SF-424A and
ensure that each line item in the Budget Narrative indicates the same dollar amount as on
the SF-424A.
a. Personnel. Refers to wages/salaries paid to employees of the grantee who are directly
involved in grant implementation. This line item does not include personnel hired by
the sub-grantee; those costs are included in the "Contractual" line item. Provide the
following information:
i. Position: Include titles for all SCSEP staff positions and they must match the
information provided in the program narrative. If there is more than one employee
in the same position, at the same salary level and employed for the same period of
time, enter each employee on a separate line.
ii. Percent of Time: List the percent of time each staff person will devote to the project.
For example, if a staff person were full-time but only spending 75 percent of their
time on the project, indicate “.75 FTE” (full-time equivalent).
iii. Monthly Salary: Enter the average monthly salary, not the average full-time salary.
Since pay periods vary from organization to organization, the average would be the
annual total salary divided by 12 months. If you expect that an employee will receive
a salary increase during the grant period, figure the average monthly salary for the
entire year based on the sum of the two salary figures for the number of months the
employee will receive each salary.
iv. Number of Months: Enter the projected number of months an employee will fill
the position during the grant period.
v. Cost: The total cost equals (Percent of Time) times (Monthly Salary/Wage)
times (Number of Months).
b. Fringe Benefits. Refers to the cost of benefits paid to the personnel on the grant,
including the cost of employer's share of FICA, health insurance, workers'
compensation, and leave. Provide a detailed list of the benefits provided to employees
as well as the fringe benefit percentage:
i. Positions that receive fringe benefits.
ii. Benefits: The type of benefits that you will provide employees. If multiple benefits
are included in the base amount, list each of them in a separate row.
iii. Rate: Include the fringe benefit rate used to calculate benefits for each source. If
the list of fringe benefits is itemized, list the source for each item.
iv. Base Amount: Enter the Gross Salary used against the rate for the salary (or
salaries) you are calculating.
v. Cost: The total cost is (Rate) times (Base Amount).
c. Travel. Refers to personnel travel costs that are reasonable and necessary to effectively
manage and carry out grant activities, provide oversight, or measure program
effectiveness (such as mileage, plane fare, meals and incidentals, and lodging). When
air travel is necessary, obtain it at the lowest possible customary standard (coach or
equivalent fare). You may charge travel costs on an actual basis or on a per-diem or
mileage basis in lieu of actual costs. This line item does not include a sub-recipient’s
travel expenses; those costs are included in the "Contractual"' line item. Provide a
narrative describing the purpose of the travel and the assumptions used to generate the
travel amounts. Enter each type of travel cost (mileage, per diem, etc.) on separate lines.
i. Item: Briefly describe the travel item you will charge to the grant. Remember to enter travel
for contracted employees under the "Contractual" category.
ii. Number of Staff: Provide the number of staff who will charge this type of travel.
iii. Number of Units: Provide the number of units you estimate you will charge to the
grant per traveler (staff) for the year.
iv. Cost per Unit: Provide the cost of the travel item per traveler. If calculating based
on mileage, enter the cost per mile.
v. Cost: The total cost is (Number of Staff) times (Number of Units) times (Cost per Unit).
d. Equipment. Identify each item of equipment you expect to purchase that has an
estimated acquisition cost of $5,000 or more per unit (or if your capitalization level is
less than $5,000, use your capitalization level) and a useful lifetime of more than one
year (see 2 CFR 200.1 for the definition of Equipment). List the item, quantity, and the
unit cost per item.
Items with a unit cost of less than $5,000 are supplies, not “equipment.” In general, we
do not permit the purchase of equipment during the last funded year of the grant. Use of
grant funds to purchase equipment with a unit cost of $5,000 or more requires, prior to
purchase, a subsequent amendment to the grant award for special review and approval
from the grant officer.
a. Supplies. Refers to all consumable materials costing less than $5,000 per unit (such as
copy paper, pens and pencils, computers, any training materials, agreements for
evaluating the grant, or providing training). Include the total supply costs of all sub-
grant contracts in this line item. Charge supply purchases to the grant at their actual
prices after deducting all cash discounts, trade discounts, rebates, or allowances.
Include any necessary shipping and delivery costs. Lump supplies under larger
categorical headings and provide detailed information on computations justifying the
respective amounts. Indicate the basis for all estimates.
g. Contractual. Under the Contractual line item, delineate contracts and subawards
separately. Contracts are defined according to 2 CFR 200.1 as a legal instrument by
which a non-federal entity purchases property or services needed to carry out the
project or program under a federal award. A subaward, defined by 2 CFR 200.1 means
an award provided by a pass-through entity to a subrecipient for the subrecipient to
carry out part of a federal award received by the pass-through entity. It does not
include payments to a contractor or payments to an individual that is a beneficiary of a
federal program. For each proposed contract and subaward, specify the purpose and
activities to be provided, and the estimated cost.
h. Construction. SCSEP regulations typically do not allow expenditures for
construction (20 CFR 641.850(e)).
i. Other. Refers to items that do not fit under any of the other cost categories, such as
rent, utilities, supportive services, and training/tuition costs. If you have items under
this category itemize them along with an explanation and justification for the items.
j. Total Direct Cost. The sum of lines a through h.
k. Indirect Cost. If you include an amount for indirect costs (through a Negotiated
Indirect Cost Rate Agreement or De Minimis) on the SF-424A budget form, then
include one of the following:
a) If you have a Negotiated Indirect Cost Rate Agreement (NICRA), provide an
explanation of how the indirect costs are calculated. This explanation should include
which portion of each line item, along with the associated costs, are included in your
cost allocation base. Also, provide a current version of the NICRA.
or
b) If you intend to claim indirect costs using the 10 percent de minimis rate, please
confirm that your organization meets the requirements as described in 2 CFR
200.414(f). Clearly state that your organization does not have a current negotiated
(including provisional) rate, and is not one described in 2 CFR Part 200, Appendix
VII(D)(1)(b).
Applicants choosing to claim indirect costs using the de minimis rate must use Modified
Total Direct Costs (defined by DOL below) as their cost allocation base. Provide an
explanation of which portion of each line item, along with the associated costs, are
included in your cost allocation base. Note that there are various items not included in
the calculation of Modified Total Direct Costs. See the definitions below to assist you in
your calculation.
• Modified Total Direct Cost (MTDC) Definition: To avoid a serious inequity
in the distribution of indirect costs, DOL defines MTDC as all direct salaries and
wages, applicable fringe benefits, materials and supplies, services, travel, and up
to the first $25,000 of each subaward or subcontract (regardless of the period of
performance of the subawards and subcontracts under the award). MTDC
excludes equipment, capital expenditures, charges for patient care, rental costs,
tuition remission, scholarships and fellowships, participant support costs and the
portion of each subaward or subcontract in excess of $25,000.
• You will also note that participant support costs are not included in modified
total direct costs. Participant support costs are defined below.
• Per 2 CFR 200.1 “Participant Support Costs” means direct costs for items such
as stipends or subsistence allowances, travel allowances, and registration fees
paid to or on behalf of participants or trainees (but not employees) in connection
with conferences or training projects.
Indirect-type costs (such as top management salaries, financial oversight, human
resources, payroll, personnel, auditing costs, accounting and legal, etc. used for the
general oversight and administration of the organization) must not be classified as
direct costs; these types of costs are recovered as part of charging the de minimis or
NICRA rate.
l. Totals. The sum of lines i and j.
2. Participant Wages and Fringe Benefits. You must clearly list both the percentage and
total funding dollar amount allocated to participant wages and fringe benefits as defined at
20 CFR 641.565 in the appropriate section of the SF-424A. The SF-424A does not have a
line item exclusively for participant wages and fringe benefits. In most cases, list participant
wages and fringe benefits on the “Contractual” or “Other” line.
3. Administrative Costs. You must clearly list both the percentage and total funding dollar
amount allocated to administrative costs as described at 20 CFR 641.856. In general,
SCSEP has a maximum allowed administrative costs total of 13.5 percent of the federal
grant funds (or up to 20 percent if you have requested and received approval from ETA per
the instructions in Attachment V). The SF-424A does not have a line item for
Administrative costs. Because your administrative costs may come from multiple line items,
you must clearly itemize and summarize your administrative costs separately.
4. Infrastructure Contributions to the Workforce System. You must clearly identify your
infrastructure contributions to the workforce system. WIOA, Sec. 121(h) describes the
responsibilities of required partners, including SCSEP. Training and Employment Guidance
Letter (TEGL) 17-16, “Infrastructure Funding of the One-Stop Delivery System,” outlines
how one-stop partners must determine and pay for infrastructure and additional costs in the
local one-stop delivery systems. The SF-424A does not have a line item exclusively for
infrastructure contributions. List your infrastructure contributions on the “Administrative,”
“Contractual,” or “Other” line as appropriate. If you are not paying any infrastructure
contributions into the workforce system, explain why you are not doing so in the Budget and
Program Narrative. This explanation alone does not relieve any SCSEP grantee from the
requirements of WIOA Sec. 121(h), but ETA will review an explanation before further
discussions with a grantee.
Attachment III.A
Senior Community Service Employment Program (SCSEP) Program Narrative
Instructions – SCSEP State and Territory Grantees
All SCSEP state and territory grantees must provide a program narrative that concisely covers
the areas below. State and territory grantees may use PY 2020 State Plan submissions to provide
the following if it meets the criteria below. State and territory grantees that submitted WIOA
Combined State Plans and SCSEP stand-alone plans may copy and paste that portion of their
State Plan and attach it as applicable.
1. Services to Minorities (OAA Title V, Section 515). The minority report does not have
participation and enrollment data for the three Pacific territories and the U.S. Virgin Islands;
these four grantees will answer the questions in terms of outcomes only. All other grantees
must describe efforts to serve individuals from minority populations, as well as any
disparities in those participants’ outcomes. Using the PY 2022 SCSEP Minority Report (an
interim report was distributed to grantees via email on March 12, 2020 for PY 2024 grant
planning purposes), as well as GPMS and InfoSPACE data for PY 2023, grantees must
describe:
Any significant disparities in enrollment levels or performance outcomes for minority
individuals identified in the PY 2022 report, the extent to which those disparities
existed in prior years, and the extent to which they continue to exist. Include:
a. The factors that may have caused these disparities in enrollment and outcomes;
and
b. The steps you have already taken and/or plan to take to address any under-service
or disparities in outcomes for minorities.
2. Organizational Structure, Monitoring, and Audits (Uniform Administrative Guidance
(2 CFR part 200). Describe the structure of your SCSEP project and explain how you will
effectively manage any subprojects. Ensure that these descriptions are consistent with the
information in your Budget Narrative. Include:
a. A description of your SCSEP key staff, including experience implementing
SCSEP, primary responsibilities, and the amount of time each individual is
assigned to the grant. If you have sub-recipients or local affiliates, include a table
with their names, locations, the number of authorized positions for which they are
responsible, and their years of experience implementing SCSEP;
b. A SCSEP organizational chart (may be an attachment) that depicts key SCSEP
staff and includes sub-recipients or local affiliates involved in implementing the
grant (including host agencies);
c. A description of how you ensure that policies, procedures, and other important
information are communicated and implemented throughout the program, and a
description of how training will be provided to local staff, sub-recipients, or
affiliates; and
d. A description of how you will monitor projects for program and financial
compliance.
III.A-1
Attachment III.B
Senior Community Service Employment Program Grantee Statement of Work for PY 2024
Funding – Current SCSEP National Grantees
Senior Community Service Employment Program (SCSEP) grantees awarded funds for Program
Year (PY) 2024 will use these funds to provide eligible unemployed, low-income seniors with
training to acquire the skills necessary to secure employment. The subsidized wages paid to
participants provide needed income to seniors 55 and older with an added benefit to their
communities from their service.
Authority for Funding, Activities, and Reporting:
The Department of Labor expects grantees to adhere to the current statutory and regulatory
requirements for SCSEP, as contained in the following:
1. Funding Opportunity Announcement, FOA-ETA-24-11 (March 7, 2024);
2. OAA Reauthorization Act of 2016, Pub. L. 114-144 (April 19, 2016);
3. Further Consolidated Appropriations Act, 2024, Pub. L. 118-47 (March 23, 2024);
4. SCSEP Regulations, published at 20 CFR Part 641;
5. TEGL 17-16, Infrastructure Funding of the One-Stop Delivery System (January 18,
2017);
6. WIOA, Pub. L. 113-128, Sec. 121(h) (July 22, 2014), 29 U.S.C. § 3151(h), Funding of
One-Stop Infrastructure;
7. Paperwork Reduction Act of 1995, Pub. L. 104-13 (May 22, 1995);
8. SCSEP Performance Data Collection Approval (Office of Management and Budget No.
1205-0040) (expiration date November 30, 2024);
9. OMB and DOL Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards, published at 2 CFR Parts 200 and 2900;
10. TEGL 12-06, Revised Income Inclusions and Exclusions and Procedures for Determining
Senior Community Service Employment Program (SCSEP) Eligibility (December 28,
2006);
11. Fair Labor Standards Act of 1938, as amended, 29 U.S.C. §§ 201 et seq.;
12. Annual Update of the HHS Poverty Guidelines, 89 FR 2961 (January 17, 2024); and
13. Social Security Act of 1935, as amended, 42 U.S.C. §§ 301 et seq..
Grantee Activities:
Accountability and transparency for use of PY 2024 funds are ensured through the following
grantee activities:
• Track participation and document program activities and directly enter data using the SCSEP
GPMS data collection and performance reporting system;
• Provide SCSEP services within the counties/geographic areas, only as authorized in
accordance with Program Year Equitable Distribution;
• Develop and maintain appropriate management strategies to deal with fluctuations in
funding, including recruitment and enrollment policies, and manage grant finds so as to avoid
fluctuations in the number of hours per week in community service provided to participants;
III.B-1
• Evaluate and adhere to termination policies as appropriate;
• Ensure grievance policies are clear and available to all applicants and participants;
• Recruit new host agencies and expand opportunities at existing host agencies;
• Maintain individual durational limit (IDL) policies that ensure equitable and uniform
practices for all SCSEP participants reaching their individual participation durational limits in
PY 2024, including transition strategies, with any revised IDL policy approved by DOL to
take effect no sooner than 120 days after approval;
• Monitor and report efforts to serve minority individuals;
• Protect against maintenance of effort violations;
• Track all SCSEP grant funds and submit all required financial reports in a timely manner as
determined by the Department of Labor (USDOL);
• Follow Programmatic Assurances as prescribed; and
• Ensure the least disruption for participants transitioning into and out of service areas.
The submission of an SF-424 Application for Federal Assistance signed by the grantee’s
authorized representative, an SF-424A with a Budget Narrative, Program Narrative, and signed
Programmatic Assurances, and any Optional Special Requests constitute acceptance of this
Generic Statement of Work and the issuance of a PY 2024 grant agreement.
III.B-2
Attachment IV
Senior Community Service Employment Program (SCSEP) Programmatic Assurances
Program Year 2024
You must certify that you will conform to these assurances throughout the period of the grant by
checking each of the assurances below. These assurances apply fully to any sub-recipient, local
project, or grantee staff involved in the delivery of services.
You agree to:
Recruitment and Selection of Participants
o Develop and implement methods to recruit and select eligible participants to
assure maximum participation in the program.
o Use income definitions and income inclusions and exclusions for SCSEP
eligibility as described in TEGL No. 12-06 to determine and document
participant eligibility.
o Develop and implement methods to recruit minority populations to ensure at
least proportional representation in your assigned service area as listed in the
latest Minority Report.
o Develop and implement strategies to recruit applicants who have priority of
service as defined in Older Americans Act section 518(b)(1)-(2) and by the
VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011.
Individuals with priority are those who:
• Are covered persons in accordance with the VOW (covered persons who
are SCSEP- eligible must receive services instead of or before all non-
covered persons);
• Are 65 years or older;
• Have a disability;
• Have limited English proficiency;
• Have low literacy skills;
• Reside in a rural area;
• Have low employment prospects;
• Have failed to find employment after utilizing services provided under
Title I of the Workforce Innovation and Opportunity Act (WIOA);
• Are homeless or are at risk for homelessness; or
• Are formerly incarcerated or on supervision from release from prison or
jail within five years of the date of initial eligibility determination.
Assessment
o Assess participants at least twice per 12-month period, or more frequently if
appropriate.
o Use assessment information to determine the most appropriate community
service assignments for participants.
Individual Employment Plan (IEP)
o Establish an initial goal of unsubsidized employment for all participants.
o Update the IEP at least as frequently as assessments occur (at least twice per 12-
month period).
o Modify the IEP as necessary to reflect other approaches to self-sufficiency, if it
becomes clear that unsubsidized employment is not feasible.
o For participants who will reach the individual durational limit or would not
otherwise achieve unsubsidized employment, include a provision in the IEP to
reflect other approaches to self-sufficiency, transition to other services or
programs.
o Rotate participants to a new host agency (or a different assignment within the
host agency) based on a rotation policy approved by the Employment and
Training Administration (ETA) in the grant agreement and only after making an
individualized determination that the rotation is in the best interest of the
participant. Such rotation must further the acquisition of skills listed in the IEP.
Community Service Assignment
o Base the initial community service assignment on the assessment made at
enrollment.
o Select only designated 501(c)(3) organizations or public agencies as host
agencies.
o Put in place procedures to ensure adequate supervision of participants at host
agencies.
o Ensure safe and healthy working conditions at the community service
assignment through annual monitoring of the host agency site and annual safety
consultation with the participant at the host agency site.
Recertification of Participants
o Recertify the income eligibility of each participant at least once every 12
months, or more frequently if circumstances warrant.
Physical Examinations
o Offer physical examinations to participants upon program entry, and each year
thereafter, as a benefit of enrollment.
o Obtain a written waiver from each participant who declines a physical
examination.
o Not obtain a copy or use the results of the physical examination to establish
eligibility or for any other purpose.
Host Agencies
o Develop and implement methods for recruiting new host agencies to provide a
variety of training options that enable participants to increase their skill level
and transition to unsubsidized employment.
o Comply with maintenance of effort: Ensure that community service assignments
do not reduce the number of employment opportunities or vacancies that would
otherwise be available to individuals who are not SCSEP participants. You must
specifically ensure that community service assignments do not:
a. Displace currently employed workers (including partial
displacement, such as a reduction in non-overtime work, wages, or
employment benefits).
b. Impair existing contracts or result in the substitution of Federal
funds for other funds in connection with work that would otherwise
be performed.
c. Assign or continue to assign a participant to perform the same
work, or substantially the same work, as that performed by an
individual who is on layoff.
Orientation
o Provide orientations for participants and host agencies, including information
on:
a. Project goals and objectives;
b. Participant rights and responsibilities;
c. Community service assignments;
d. Opportunities for paid training outside the community service
assignment;
e. Available supportive services; and
f. Availability of free physical examinations.
o Local staff must address the topics listed above and provide additional
orientation to participants on:
a. SCSEP goals and objectives;
b. Grantee and local project roles, policies, and procedures;
c. Holiday and sick leave;
d. Assessment process;
e. Development and implementation of IEPs;
f. Evaluation of participant progress;
g. Health and safety issues related to each participant's assignment;
h. Role of supervisors and host agencies;
i. Maximum individual duration policy, including the possibility of
an extension, if applicable, and the documentation required to
support an extension;
j. Termination policy; and
k. Grievance procedure.
Wages
o Provide participants with the highest applicable required wage (highest of
Federal, state, or local minimum wage for the most nearly comparable covered
employment or minimum wage under the Fair Labor Standards Act of 1938, or
the prevailing rate of pay for persons employed in similar public occupations by
the same employer) for time spent in orientation, training, and community
service assignments.
Participant Benefits
o Provide workers' compensation, other benefits required by state or Federal law
(such as unemployment insurance), and the costs of physical examinations.
o Provide compensation for scheduled work hours during which the participant’s
host agency is closed for Federal holidays, which may be paid or in the form of
rescheduled work time, and establish written policies related to this
compensation.
o Establish written policies relating to approved breaks in participation and any
necessary sick leave that is not part of an accumulated sick leave program.
o Not use grant funds to pay the cost of pension benefits, annual leave,
accumulated sick leave, or bonuses.
Procedures for Payroll and Workers' Compensation
o Make all required payments for participant payroll and pay workers'
compensation premiums on a timely basis.
o Ensure that host agencies do not pay workers' compensation costs for
participants.
Durational Limits
Maximum Average Project Duration - 27 Months
o Maintain average project duration of 27 months or less, unless ETA approves an
extension to 36 months.
Maximum Individual Participant Duration - 48 Months
o Allow participants to participate in the program no longer than 48 months
(whether or not consecutively), unless your approved policy allows for an
extension and the participant meets the extension criteria.
o Notify participants of your policy pertaining to the maximum duration
requirement, including the possibility of an extension if applicable, at the time
of enrollment and each year thereafter, and whenever ETA has approved a
change of policy.
o Provide 30-day written notice to participants prior to durational limit exit from
the program.
Transition Services
o Develop a system to transition participants to unsubsidized employment or
other assistance before each participant's maximum enrollment duration has
expired.
o Begin transition planning for participants who will exit for durational limit at
least 3-6 months prior to their exit date.
Termination Policies
o Provide a 30-day written notice for all involuntary terminations that states the
reason for termination and informs the participants of grievance procedures and
right to appeal.
o Maintain written termination policies in effect and provide to participants at
enrollment:
a. Provision of false eligibility information by the participant;
b. Incorrect initial eligibility determination at enrollment;
c. Income ineligibility determined at recertification;
d. Participant has reached individual durational limit;
e. Participant has become employed while enrolled;
f. IEP-related termination; and
g. Cause (must be approved by ETA prior to implementation).
Equitable Distribution
o Comply with the equitable distribution plan for each state in which the grantee
operates and only make changes in the location of authorized positions within a
state in accordance with the state equitable distribution plan and with prior ETA
approval.
o Comply with the authorized position allocations/equitable distribution listed at
https://scsepapply.org/.
o Collaborate with all grantees authorized to serve in a state in which you operate
to achieve compliance with authorized positions while minimizing disruption to
the participants.
Over-Enrollment
o Manage over-enrollment to minimize impact on participants and avoid layoffs.
Administrative Systems
o Ensure representation at all ETA-sponsored required grantee meetings.
o Communicate grant policy, data collection, and performance developments and
directives to staff, sub-recipients, and local project operators on a regular basis.
o Develop a written monitoring tool that lists items you will review during
monitoring visits and provide this tool to sub-recipients and local project
operators.
o Develop an annual monitoring schedule, unless the federal project officer
approves a different standard; notify sub-recipients and local project operators
of monitoring plans; and monitor sub-recipients and local project operators on a
regular basis.
o Develop and provide training to increase sub-recipients' and local project
operators' skills, knowledge, and abilities.
o When appropriate, prescribe corrective action and follow-up procedures for
sub- recipients and local project operators to ensure that identified problems are
remedied.
o Monitor the financial systems and expenditures, including sub-recipients and
local project operators on a regular basis to ensure compliance with cost
allocations as specified in the regulations.
o Ensure that sub-recipient and local project operators receive adequate resources
to effectively operate local projects.
o Train sub-recipients and local project operators on SCSEP financial
requirements to help them effectively manage their own expenditures, and
provide general financial training as needed.
o Ensure that all financial reports are accurate and submit them in a timely
manner, as required.
o Ensure full implementation and monitoring of requirements for customer
satisfaction surveys, including participant, host agency and employer surveys.
o Develop a written plan for both disaster response and recovery so that the
project may continue to operate and provide services under emergency
circumstances.
Collaboration and Leveraged Resources
o Collaborate with other organizations to maximize opportunities for participants
to obtain workforce development, education, and supportive services to help
them move into unsubsidized employment. These organizations may include
but are not limited to: workforce development boards, American Job Centers,
vocational rehabilitation providers, disability networks, basic education and
literacy providers, and community colleges.
Supportive Services
o Provide supportive services, as needed, to help participants participate in their
community service assignment and to obtain and retain unsubsidized
employment.
o Establish criteria to assess the need for supportive services and to determine
when participants will receive supportive services, including after obtaining
unsubsidized employment.
Sub-Recipient Selection (If Applicable)
o In selecting sub-recipients in areas with a substantial population of individuals
with barriers to employment, national grantees will give special consideration to
organizations with demonstrated expertise in serving individuals with barriers to
employment (including former recipients of national grants), as defined in the
statute.
Complaint Resolution
o Establish and use written grievance procedures for complaint resolution for
applicants, employees, sub-recipients, and participants.
o Provide applicants, employees, sub-recipients, and participants with a copy of
the grievance policy and procedures.
Maintenance of Files and Privacy Information
o Maintain participant files for three program years after the program year in
which the participant received his/her final follow-up activity.
o Ensure that all participant records are securely stored by the grantee or sub-
recipient and access is limited to appropriate staff in order to safeguard personal
identifying information.
o Ensure that all participant medical records are securely stored by the grantee or
sub- recipient separately from all other participant records and access is limited
to authorized staff for authorized purposes.
o Establish safeguards to preclude tampering with electronic media (e.g., personal
identification numbers and GPMS or other data system logins).
o Ensure that ETA/SCSEP national office is immediately notified in the event of
any potential security breach of personal identifying information, whether
electronic files, paper files, or equipment are involved.
o Comply with and ensure that authorized users under the grant comply with all
GPMS and other data system access and security rules.
Documentation
o Maintain all documentation required for compliance with record retention rule
set forth in the first bullet of the prior section, Maintenance of Files and Privacy
Information.
o Maintain documentation of waivers of physical examinations by participant.
o Maintain documentation of the provision of complaint procedures to
participants.
o Maintain documentation of eligibility determinations and re-certifications.
o Maintain documentations of terminations and reasons for termination.
o Maintain records of grievances and outcomes.
o Maintain records required for data validation.
o Maintain documentation of monitoring reports for sub-recipients and host
agencies.
Data Collection and Reporting
o Ensure the collection and reporting of all SCSEP required data according to
specified time schedules.
o Ensure the use of the Office of Management and Budget-approved SCSEP data
collection forms and the SCSEP Internet data collection and evaluation system,
GPMS, or the successor data system as designated by ETA.
o Ensure at the grantee or sub-recipient level that those capturing and recording
data are familiar with the latest instructions for data collection, including ETA
administrative issuances (e.g., Training and Employment Guidance Letters,
Data Collection and Data Validation Handbooks, and the Older Worker
Community of Practice).
o Ensure data are entered directly into the GPMS, or the successor data system as
designated by ETA.
o Legally obligate sub-recipients to turn over complete data files in the specified
electronic format, as well as hard copy case files, to the grantee when sub-
recipients cease to administer SCSEP.
o Legally obligate new sub-recipients to collect and enter complete data related to
any participants whom they acquire upon becoming sub-recipients, including
any participants who are still in the follow-up period.
If the grantee is not in compliance with any of the assurances above, provide information on a
separate attachment indicating what specific steps the grantee is taking to conform to these
standard grant requirement(s).
The signature of the Authorized Representative on the SF-424 of this grant application also
certifies that the organization agrees to adhere to the programmatic assurances listed above in
this Attachment IV.
_________________________________________________ ________________
Signature of Authorized Representative Date
Attachment V
Instructions for Senior Community Service Employment Program (SCSEP) Optional Requests
Grantees that wish to make optional requests must submit each request in a separate, clearly- titled
document. To receive Employment and Training Administration (ETA) approval, requests must
adhere to the statute and regulations and provide a substantive rationale such as improved program
management, better service to participants, or least disruption possible to participants.
1. Change 48-Month Individual Durational Limit (IDL) (20 CFR 641.570(a)(3))). (This
section is relevant only if you are requesting a change.) To change your current IDL policy, you
must request and receive ETA approval for one of the IDL policies listed below. If a grantee
changes the current IDL policy to a more restrictive policy, it must have an effective date of at
least 120 days after written approval from ETA.
If you propose to change the existing IDL policy, you must describe:
a. Your current, ETA-approved IDL policy and procedure.
b. Which of the options below you propose to adopt:
i. Option 1: No extensions for any participants; all participants exit at 48 months.
ii. Option 2: Extensions to every participant who meets at least one of the seven
waiver factors. Indicate the length of the extension (e.g. one-time twelve-month
only, unlimited, three times only).
iii. Option 3: Extensions to every participant who meets a specific subset of the
seven waiver factors. Indicate the length of the extension (e.g. one-time twelve-
month only, unlimited, three times only).
c. A reasonable transition plan that addresses when and how you will notify participants of
the change, and the planned activities to prepare participants for exit from the program.
2. Additional Funds for Participant Training and Supportive Services (ATSS) (Older
Americans Act (OAA), Section 502(c)(6)(C)). Note: In the past, ATSS requests were required
with the grant document submission at the beginning of each new program year. To allow long-
term strategic planning for use of ATSS funds, beginning in PY 2024, ETA encourages grantees
to consider submitting ATSS requests that span the duration of the four-year cycle. This four-
year approach remains consistent with the current SCSEP regulations while allowing for
greater continuity and less year-to-year planning burden for grantees. This change will help
grantees successfully support participants by providing continuity of service offerings from year
to year, promoting the stability of employment for staff directly charged with implementing
ATSS, and streamlining the annual ETA grant review and approval processes. Prepare your
Budget Narrative so that it is consistent with your ATSS request. If ETA denies your request,
you must resubmit a revised SF- 424A and Budget Narrative.
The OAA permits ETA to grant an exception to the 75 percent minimum level of expenditures
on participant wages and fringe benefits. This exception allows you to use no less than 65
percent of program funds for participant's wages and fringe benefits, so that up to an additional
10 percent of funds are available for training and supportive services that directly benefit
participants.
ATSS requests can include participant training activities, supportive services, or a combination
of both. In general, ETA expects that proposed training components will provide training that
prepares participants with skills relevant for employment in in-demand jobs in their community.
Further, ETA expects that proposed supportive services components will supplement and
enhance the supportive services provided through primary grant funds, enabling more
participants to mitigate, and overcome financial and logistical barriers to SCSEP participation.
Instructions
If you wish to request the use of additional funds for training and supportive services, you must
provide a brief proposal according to the following instructions:
1) Identify the percentage of federal funds and the dollar amount that will be dedicated to the
training and/or supportive services (this is the "ATSS request" amount and must be less than or
equal to 10% of your federal grant funds).
2) Describe the activities for which you will spend the ATSS grant funds identified in item (a)
above, and describe how the proposed activities will improve the effectiveness of your project,
including, as applicable:
i) How the activities will better prepare participants for successful placement in
unsubsidized employment in in-demand jobs, and how you estimate the activities will
improve employment outcomes for individuals served; and/or
ii) How the activities will better support participants in overcoming barriers to participating
in your SCSEP project.
3) Provide a proposed budget and work plan for the activities identified in item (b) above, which
must detail:
i) The additional training and/or supportive services that will be provided to SCSEP
participants.
ii) The associated cost for each activity, and the number of participants who will benefit; and
iii) Note that, consistent with 20 CFR 641.874(a)(3), grantees must use ATSS funds to pay
the wages for the hours that individual participants spend in training funded under the
ATSS request.
4) Describe how you will allocate ATSS funds among sub-recipients (if applicable). Grantees
with approved requests may choose to apply the provision uniformly to all sub-recipients but
need not provide this opportunity to every sub-recipient. If you choose not to apply the provision
uniformly to all sub-recipients, identify the amount of ATSS funding that you will allocate to
each sub-recipient.
5) Describe the impact of the ATSS request on overall service levels, specifically:
i) Please state if there will be displacement of eligible individuals or elimination of positions
for such individuals will occur; and
ii) Provide information on the number of such individuals to be displaced and of such
positions to be eliminated.
Important Considerations for ATSS Requests
Please note the following important considerations in submitting an ATSS request:
• Include ATSS costs in your overall grant budget request: In responding to the instructions in this
TEGL for submitting your PY 2024 grant documents, prepare your SF-424A and Budget Narrative so
that they are consistent with your ATSS request. Please ensure that items described in the work plan
under item (c) above are also included in the Budget Narrative. In the event that ETA denies your
ATSS request, you must resubmit a revised SF-424A and Budget Narrative.
• Adhere to allowable training activities: Participant training costs under an ATSS request may
include, but are not limited to, the reasonable costs of instructors, classroom rental, training supplies,
materials, equipment, tuition, grant staff salaries and wages that directly support the development,
design, coordination, execution, and improvement of participant training, and other costs that are
directly related to participant training. Such training may be provided on the job, in a classroom
setting, in a virtual setting, or pursuant to other appropriate arrangements. Note that such costs do
not include activities such as general staff development that relate to participant training only
indirectly or tangentially.
• Adhere to allowable supportive services: Participant supportive services under an ATSS request may
include, but are not limited to, the payment of reasonable costs of transportation, health and medical
services, special job-related or personal counseling, incidentals (such as work shoes, badges,
uniforms, eyeglasses, and tools), child and adult care, temporary shelter, follow-up services, and
grant staff salaries and wages that directly support the design, coordination, delivery, and
improvement of supportive services.
• Assurances regarding programmatic funds: Through submission of an ATSS request, consistent
with 20 CFR 641.874(a)(4), you agree that any remaining grant funds (i.e., funds other than those
allocated for ATSS, participant wages and benefits, and administrative costs) will be used for
participant training, job placement assistance, participant supportive services, and outreach,
recruitment and selection, intake, orientation, and assessment. You also agree that no ATSS funds
may be used to pay for any administrative costs, consistent with 20 CFR 641.874(a)(3).
3. Increase in Administrative Cost Limitations (20 CFR 641.870). (Approvals for this option
expire at the end of each program year--grantees must submit a new request for approval each
year in order to exercise this option. Prepare your Budget Narrative so that it is consistent with
your Administrative Cost Increase request. If ETA denies your request, you must resubmit a
revised SF-424A and Budget Narrative.) ETA will consider requests to authorize an increase in
the amount available for administrative costs from 13.5 percent to no more than 15 percent if:
1) we determine that it is necessary to carry out the project; and 2) you demonstrate
one of the following conditions:
a. Your project is incurring major administrative cost increases in necessary program
components (e.g. liability insurance, payments for workers’ compensation for staff, costs
associated with achieving unsubsidized placement goals, or other operation requirements
imposed by the Department of Labor).;
b. The number of community service assignment positions or eligible minority individuals
participating in your project that will decline if the amount available for paying the cost
of administrative costs is not increased; or
c. The project size is so small that the amount of administrative expenses incurred to carry
out the project necessarily exceeds 13.5 percent of the grant amount.
4. Extension of Average Project Duration (20 CFR 641.570(c)). (Approvals for this option
expire at the end of each program year--grantees must submit a new request for approval each
year in order to exercise this option.) Grantees must manage SCSEP projects in such a way that
the average participation length for participants does not exceed 27 months. However, grantees
may request permission from ETA to increase the allowable maximum average project duration
to 36 months. The request must:
a. State your current average duration and estimate the average duration for the coming
program year.
b. Describe your past, current, and planned efforts to achieve an average duration of 27
months.
c. Describe the exceptional circumstances that warrant an extension to 36 months, as set
forth in the regulations, including one or more of the following conditions:
i. High rates of unemployment, poverty, or participation in the program of block
grants to states for temporary assistance for needy families established under part
A of title IV of the Social Security Act, in the areas served by the grantee,
relative to other areas of the state or nation.
ii. Significant downturns in the economy of an area served by the grantee or in the
national economy.
iii. Significant numbers or proportions of participants with one or more barrier to
employment (including "most-in-need" individuals as described in 20 CFR
64l.710(g)) served by the grantee, relative to such numbers or proportions for
grantees serving other areas of the state or nation.
iv. Changes in federal, state, or local minimum wage requirements; or
v. Limited economies of scale for the provision of community service employment
and other authorized activities in the areas served by the grantee.
5. On-the-Job Experience (OJE) Training. (Approvals for this option expire at the end of each
program year--grantees must submit a new request for approval each year in order to exercise
this option.) If you wish to utilize OJE, you must address all of the requirements stipulated in
Older Worker Bulletin 04-04 (https://www.dol.gov/sites/dolgov/files/ETA/seniors/pdfs/04-04.pdf).
You must also provide a copy of your OJE policy and sample contracts to ETA for approval
before you can exercise this option.
6. Cross-Border Agreements (20 CFR 641.515(c)). (Approvals for this option expire at the end
of each program year--grantees must submit a new request for approval each year in order to
exercise this option.) State grantees may enter into agreements to permit cross- border
enrollment of eligible participants. These agreements must cover both state and national grantee
authorized positions, and you must submit them to ETA for approval.
7. Rotation Policy (20 CFR 641.575). (Approvals for this option expire at the end of each
program year--grantees must submit a new request for approval each year in order to exercise
this option.) You may establish a policy of rotating participants to a new host agency or a
different assignment within the current host agency. Your policy must assure that you will make
an individualized determination that a rotation is in the best interest of the participant, and that
rotation will further the acquisition of skills listed in the participant’s individual employment
plan.
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