Back to Federal guidance
Program Year 2022 SCSEP allotments and grant plans
Summary ETA gave state, territorial, and national Senior Community Service Employment Program grantees their Program Year 2022 allotments and grant application instructions. It also addressed minority report submissions in program narratives. TEGL 18-22 later rescinded this letter, so its funding instructions are historical.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 11-21
Date issued
June 3, 2022
Status
Rescinded
Rescinded by TEGL 18-22, which ETA marks as superseding this 2022 planning letter; ETA marks this listing entry Rescinded. This letter itself rescinded TEGL 20-20.
Status last verified October 24, 2026
Topics
Is this still the rule?
This document has been rescinded. Ezel checks what federal law requires today, under current federal labor law, and answers your situation with citations.
About this page: The full text below is the official document from U.S. Department of Labor, Employment and Training Administration (ETA). Ezel adds the plain-English summary and tracks the document's status. The official source linked on this page is authoritative for any reliance.
CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION SCSEP
ADVISORY SYSTEM CORRESPONDENCE SYMBOL
U.S. DEPARTMENT OF LABOR OWI DNPTTA
Washington, D.C. 20210 DATE
June 3, 2022
ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 11-21
TO: SENIOR COMMUNITY SERVICE EMPLOYMENT PROGRAM
GRANTEES
FROM: BRENT PARTON
Acting Assistant Secretary
SUBJECT: Program Year (PY) 2022 Planning Instructions and Allotments for Senior
Community Service Employment Program (SCSEP) State, Territorial, and
National Grantees
1. Purpose. To provide SCSEP state, territorial, and national grantees with the PY 2022
SCSEP allotments and the application instructions for PY 2022 grant submissions. This
TEGL will also provide guidance regarding Minority Report submissions in the Program
Narrative for this year.
2. Action Requested. To apply for PY 2022 grant funds, SCSEP grantees must follow the
instructions in this TEGL and submit all documents to https://www.grants.gov with a copy to
their respective Federal Project Officer (FPO), as well as the SCSEP Program Office at
[email protected]. Submissions are due 14 days following the publication of this
TEGL.
3. Summary and Background.
a. Summary – The Employment and Training Administration (ETA) releases grant
planning guidance each program year to advise SCSEP grantees of the number of
authorized positions and associated allotments for the program year and ETA’s
requirements for obligating funding to grantees. This Training and Employment
Guidance Letter (TEGL) provides SCSEP state, territorial, and national grantees with
the PY 2022 SCSEP allotments and instructions for PY 2022 grant submissions.
b. Background – SCSEP funds are allocated by a formula provided in Section 506 of the
Older Americans Act of 1965 (OAA), as amended, 42 USC §3056d, and operate on a PY
basis, from July 1 through the following June 30. The Consolidated Appropriations Act
of 2022, Pub. L. 117-103, (from this point forward, referred to as “the Act”) Division H,
Title I, secs. 106(b) and 107, allows the Secretary of Labor (Secretary) to set aside up to
0.5 percent of each discretionary appropriation for activities related to program integrity
and 0.75 percent of most operating funds for evaluations. In PY 2022, after reducing the
appropriation by $1,719,000 for set-asides authorized by the Act and transferring
$2,000,000 to the Office of the Solicitor (SOL) per Section 102 of the Act, $401,281,000
RESCISSIONS EXPIRATION DATE
TEGL 20-20 Continuing
is available for SCSEP program activities. Any funds not used for these reserve activities
will be distributed by formula to state, territorial, and national grantees.
SCSEP funds are allocated to and administered through grants to all state governors,
Puerto Rico, the District of Columbia, and four territories, as well as competitively
awarded to national non-profit agencies for services across the country. The national
non-profit organizations generally compete for the awards every four years (subject to
annual appropriations). ETA renews SCSEP state and territorial grant awards on an
annual basis and SCSEP national grants on an annual basis during non-competitive
years. Each year, ETA requires grantees to submit a grant application that includes an
SF-424, an SF-424A, the geographic areas to be served, a detailed budget narrative, a
program narrative, signed programmatic assurances, and any optional special
requests.
4. Program Details – Annual Grant Guidance. This section provides detailed submission
instructions for state and territory formula grantees and current national grantees.
a. Program Allotments (Attachment I). Attachment I details the funding amounts and
authorized positions for each grantee in PY 2022.
b. Grant Application Requirements. Grantees must submit a complete grant package to
receive PY 2022 funds. ETA will generally not obligate funds to any grantee until it has
provided all the information outlined in this guidance. Additionally, grantees must
ensure that the components of the grant application package are consistent with each
other.
i. Application and Budget Information Form. Grantees must submit current
versions of the SF-424 Application for Federal Assistance and the SF-424A
Budget Information Form. Budgets must include the non-Federal share of at
least 10 percent of the total cost (OAA Sec. 502(c)(1), 42 USC §3056(c)(1)).
These interactive documents and accompanying instructions are available at the
following link1: https://www.grants.gov/forms/sf-424-family.html.
ii. Geographic Areas. Item 14 of the SF-424 requires a list of the “Areas Affected
by Project.” Grantees must list the states and counties the grant will serve and
must use www.scseped.org to obtain that information. Grantees may also export
the data for the service area(s) to an Excel spreadsheet and attach the list as a
separate document.
iii. Budget Narrative (Attachment II). Grantees must submit a budget narrative
that provides the information outlined in Attachment II of this TEGL, including:
• A detailed description of costs associated with each line item on the SF-424A
Budget Information Form.
• Both the percentage and total dollar amount allocated to participant wages and
fringe benefits as described at 20 CFR 641.565.
• Both the percentage and total dollar amount allocated to administrative costs
as described at 20 CFR 641.856.
• Infrastructure contributions to the workforce system in accordance with
WIOA Sec. 121(h), 29 USC §3151(h).
1 Choose the SF-424 and SF-424A that note “Agency Owner” as “Grants.gov”.
iv. Program Narrative (Attachment III). All grantees must submit a narrative
that includes the information outlined in detail in Attachment III of this TEGL,
including:
• Services to minorities (Due to delays in data release from the Census Bureau,
there may be delays in obtaining necessary data for this report for PY 2022.
Please note additional guidance for the Minority Report in Attachment III for
instructions.)
• Organizational structure, monitoring, and audits.
Additionally, national grantees may also choose to provide any relevant updates
to the statement of work that was included in the grant award documents
following the PY 2020 National Competition. State grantees are not required to
provide updates as they provided this information in relevant sections of the
SCSEP portion of the WIOA Combined State Plan Modification submitted in
March or their stand-alone SCSEP State Plan. States may modify their plans at
any time, as well.
v. Programmatic Assurances (Attachment IV). Grantees must review, sign, and
submit the programmatic assurances in Attachment IV that outline program
requirements based on the OAA and the SCSEP regulations at 20 CFR Part 641.
Adobe digital signatures are acceptable. The signatory must be the same
individual as the Authorized Representative listed in item 21 of the SF-424.
vi. Optional Requests (Attachment V). Grantees may submit one or more of the
optional requests described in Attachment V. Note that this TEGL provides
updated instructions for requesting to use additional grant funds for training and
supportive services activities (“ATSS” requests), and ETA encourages grantees
to consider how incorporating such activities into their overall service strategy
may help improve participant outcomes.
c. Notices of Award. ETA will issue Notices of Award with new grant numbers and
allocation amounts to SCSEP grantees for PY 2022.
d. Office of Management and Budget (OMB) Approval. As required by the Paperwork
Reduction Act, OMB has reviewed and approved this information collection (OMB
Control Number 1205-0040, which expires on November 30, 2024). Under 5 CFR
1320.5(b), an agency cannot conduct, sponsor, or require a response to a collection of
information unless the collection displays a valid OMB Control Number.
e. Poverty Guidelines. The Department of Health and Human Services (HHS) published
updated Federal poverty guidelines that were effective on January 12, 2022. These
guidelines provide the basis for determining the income eligibility of SCSEP applicants
and enrollees. Grantees must multiply the appropriate base poverty guideline by 125
percent (or 1.25) to convert the poverty guidelines to “low income” as defined at Section
518(a)(3)(A) OAA, 42 USC § 3056p(a)(3)(A). The Poverty Guidelines are published on
the HHS website and in the Federal Register. The HHS website that provides federal
poverty guidelines (https://aspe.hhs.gov/poverty-guidelines) also provides a chart with
percentages of the guidelines, including 125 percent levels.
Last year, ETA opted to discontinue issuing the Poverty Guidelines annual TEGL to
convey the SCSEP poverty guidelines, given the availability of the poverty guidelines
information via the Federal Register and the HHS website. Grantees should review the
poverty guidelines on one of these sites which are effective as of the publication date.
ETA will continue to notify grantees informally once the poverty guidelines are
published, and to post links to the guidelines at https://www.dol.gov/agencies/eta/seniors
and https://olderworkers.workforcegps.org/.
Continued SCSEP Provisions of the CARES Act. The CARES Act, (Pub.L 116-136,
March 27, 2020) Sec. 3223(2) provided the Secretary authority to increase the
administrative costs for a project as described in OAA Sec. 502(c)(3) (42 USC
§3056(c)(3)) to an amount not to exceed 20 percent of the grant amount if such an
increase is appropriate due to the effects of the COVID-19 public health emergency.
This TEGL provides SCSEP grantees the opportunity once again, to request an increase
to their administrative cost limitation to up to 20 percent of the grant amount if the
grantee can demonstrate that such an increase will help it mitigate the impact of the
COVID-19 public health emergency on its operations, employees, and/or participants.
As noted above in the instructions for the Budget Narrative and in Attachment II,
grantees should note in their Budget Narrative whether they plan to request the increased
20 percent cost limitation. To use this flexibility, grantees must request and obtain
ETA’s approval according to the instructions in Attachment V, Optional Special
Requests, addressing the justification requirements in 20 CFR 641.870.
5. Inquiries. Please direct inquiries to your FPO.
6. References.
• Older Americans Act (42 USC 3056, et seq.), as amended through Public Law 116-131
(March 25, 2020);
• Consolidated Appropriations Act, 2022, Pub.L. 117-103 (March 15, 2022);
• TEGL 17-20, Updated Guidance on Priority of Service, Durational Limits, and State Plan
Submissions (April 15, 2021)
• Coronavirus Aid, Relief, and Economic Security Act of 2020 (CARES Act), Pub. L.
116-136 (March 27, 2020)
• TEGL 17-16, Infrastructure Funding of the One-Stop Delivery System (January 18,
2017);
• Workforce Innovation and Opportunity Act (WIOA), Pub. L. 113-128, Sec. 121,
Funding of One-Stop Infrastructure;
• Paperwork Reduction Act of 1995, Pub. L. 104-13 (May 22, 1995);
• SCSEP Performance Data Collection Approval (Office of Management and
Budget No. 1205-0040) (expiration date November 30, 2024);
• OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements
for Federal Awards; Final Rule, 78 FR 78589 (December 26, 2013), published at 2 CFR
Part 200;
• TEGL 12-06, Revised Income Inclusions and Exclusions and Procedures for Determining
Senior Community Service Employment Program (SCSEP) Eligibility (December 28,
2006);
• VOW (Veterans Opportunity to Work) to Hire Heroes Act of 2011, Pub. L. 112-56
(November 21, 2011);
• Federal Poverty Guidelines, Federal Register 87 FR 3315 (January 21, 2022); or HHS
website at https://aspe.hhs.gov/poverty-guidelines.
7. Attachments.
Attachment IA-IE: Funding Allocations and Authorized Positions
Attachment II: Budget Narrative Instructions
Attachment III: Program Narrative Instructions
Attachment IV: Programmatic Assurances
Attachment V: Optional Requests
ATTACHMENT IA-IE
PY 2022 ALLOTMENTS
Attachment IA
USDOL/ETA
Senior Community Service Employment Program
PY 2022 Authorized Positions and Funding*
for State Agencies and Territories, by State
States Positions Dollars
State Agencies
Alabama 152 $1,477,251
Alaska 176 1,705,020
Arizona 109 1,060,757
Arkansas 150 1,451,220
California 705 6,839,606
Colorado 83 806,956
Connecticut 90 872,034
Delaware 176 1,705,020
District of Col 48 462,048
Florida 485 4,705,077
Georgia 183 1,770,098
Hawaii 176 1,705,020
Idaho 44 424,495
Illinois 320 3,104,179
Indiana 215 2,088,976
Iowa 105 1,021,711
Kansas 84 813,464
Kentucky 156 1,516,297
Louisiana 139 1,347,097
Maine 51 494,586
Maryland 113 1,099,803
Massachusetts 179 1,737,560
Michigan 274 2,661,655
Minnesota 195 1,893,745
Mississippi 102 989,173
Missouri 203 1,971,837
Montana 52 501,094
Nebraska 63 611,725
Nevada 44 424,495
New Hampshire 44 424,495
New Jersey 232 2,251,669
New Mexico 46 449,032
New York 544 5,271,247
North Carolina 215 2,088,976
North Dakota 50 481,571
Ohio 359 3,481,626
Oklahoma 132 1,282,020
Oregon 121 1,171,388
Pennsylvania 440 4,269,060
Puerto Rico 113 1,093,295
Rhode Island 44 429,509
South Carolina 112 1,086,788
South Dakota 57 553,156
Tennessee 168 1,626,928
Texas 456 4,425,245
Utah 55 533,633
Vermont 46 442,525
Virginia 178 1,731,052
Washington 121 1,177,896
West Virginia 93 898,064
Wisconsin 211 2,043,422
Wyoming 44 424,495
State Agencies Total 8,753 $84,899,091
Territories
American Samoa 93 902,882
Guam 93 902,882
Northern Marianas 31 300,962
Virgin Islands 93 902,882
Territories Total 310 $3,009,608
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
U. S. Department of Labor / Employment & Training Administration Attachment IB
Senior Community Service Employment Program
PY 2022 Authorized Positions* for Non-Minority National Sponsors, by State
State AARP ABLE ANPPM A4TD ES GII IPDC Mature NAPCA NCBA NCOA NICOA[G] NOWCC NULI OPERABLE SER SSAI TWP Total
Alabama 0 0 0 0 188 0 0 0 0 0 0 0 0 0 0 0 408 0 596
Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Arizona 0 0 146 0 168 0 0 0 0 0 0 0 0 0 0 0 0 0 314
Arkansas 204 0 0 0 0 0 0 0 0 382 0 0 0 0 0 0 0 0 586
California 0 0 547 0 0 0 165 0 397 0 364 0 171 0 0 807 0 0 2,451
Colorado 140 0 0 0 0 0 0 0 0 0 0 0 0 0 0 185 0 0 325
Connecticut 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 353 353
Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
District of Col 0 0 56 0 0 0 0 0 0 129 0 0 0 0 0 0 0 0 185
Florida 1,135 0 0 0 0 0 0 0 0 365 0 0 0 397 0 0 0 0 1,897
Georgia 222 0 0 0 0 0 0 0 0 0 491 0 0 0 0 0 0 0 713
Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Idaho 0 0 0 0 155 0 0 0 0 0 0 0 0 0 0 0 0 0 155
Illinois 0 102 0 0 171 81 0 0 383 89 0 0 0 0 0 0 364 0 1,190
Indiana 198 69 0 0 0 379 0 0 0 0 0 0 0 0 0 0 196 0 842
Iowa 237 175 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 412
Kansas 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 317 0 0 317
Kentucky 0 0 0 0 0 268 0 0 0 0 218 0 0 123 0 0 0 0 609
Louisiana 0 0 492 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 492
Maine 0 0 0 198 0 0 0 0 0 0 0 0 0 0 0 0 0 0 198
Maryland 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 442 0 442
Massachusetts 0 0 0 0 0 0 0 0 0 0 0 0 0 0 353 0 305 0 658
Michigan 0 0 0 0 0 0 0 0 0 799 0 0 0 224 0 0 0 0 1,023
Minnesota 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 747 0 747
Mississippi 0 0 0 0 0 0 0 0 0 155 0 0 0 0 0 0 241 0 396
Missouri 270 0 0 0 0 174 0 0 0 220 0 0 0 0 0 109 0 0 773
Montana 0 0 0 0 0 200 0 0 0 0 0 0 0 0 0 0 0 0 200
Nebraska 0 238 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 238
Nevada 158 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 158
New Hampshire 0 0 0 0 0 0 0 0 0 0 0 0 0 0 155 0 0 0 155
New Jersey 0 0 0 0 290 0 0 0 0 0 388 0 0 231 0 0 0 0 909
New Mexico 0 0 0 0 0 155 0 0 0 0 0 0 0 0 0 0 0 0 155
New York 0 0 0 439 136 0 0 0 85 0 214 0 0 301 0 0 552 340 2,067
North Carolina 0 0 0 0 0 0 0 0 0 178 214 0 0 0 0 0 449 0 841
North Dakota 0 0 0 0 0 0 0 0 0 0 0 193 0 0 0 0 0 0 193
Ohio 268 0 0 0 127 251 0 471 0 139 146 0 0 0 0 0 0 0 1,402
Oklahoma 0 0 0 0 386 0 0 0 0 0 0 0 0 0 0 0 0 0 386
Oregon 0 0 0 0 473 0 0 0 0 0 0 0 0 0 0 0 0 0 473
Pennsylvania 340 0 129 164 0 0 0 0 0 0 551 0 0 152 0 0 0 349 1,685
Puerto Rico 168 0 0 0 0 0 0 0 0 0 274 0 0 0 0 0 0 0 442
Rhode Island 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 171 171
South Carolina 0 0 0 0 0 438 0 0 0 0 0 0 0 0 0 0 0 0 438
South Dakota 0 0 0 0 0 0 0 0 0 0 0 200 0 0 0 0 0 0 200
Tennessee 0 0 0 0 0 0 0 0 0 0 156 0 0 0 0 0 501 0 657
Texas 1,010 0 0 0 0 0 0 0 0 0 0 0 0 0 0 331 388 0 1,729
Utah 0 0 0 0 214 0 0 0 0 0 0 0 0 0 0 0 0 0 214
Vermont 0 0 0 176 0 0 0 0 0 0 0 0 0 0 0 0 0 0 176
Virginia 231 0 0 0 0 241 0 0 0 0 207 0 0 0 0 0 0 0 679
Washington 254 0 0 0 0 163 0 0 0 0 0 0 0 0 0 0 0 0 417
West Virginia 0 0 0 0 0 0 0 0 0 0 361 0 0 0 0 0 0 0 361
Wisconsin 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 560 238 0 798
Wyoming 0 0 0 0 0 0 0 0 0 0 0 0 155 0 0 0 0 0 155
Total 4,835 584 1,370 977 2,308 2,350 165 471 865 2,456 3,584 393 326 1,428 508 2,309 4,831 1,213 30,973
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
U. S. Department of Labor / Employment & Training Administration Attachment IC
Senior Community Service Employment Program
PY 2022 Authorized Funding* for Non-Minority National Sponsors, by State
State AARP ABLE ANPPM A4TD ES GII IPDC Mature NAPCA NCBA NCOA NICOA[G] NOWCC NULI OPERABLE SER SSAI TWP Total
Alabama $0 $0 $0 $0 $1,822,767 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $3,955,791 $0 $5,778,558
Alaska 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Arizona 0 0 1,414,607 0 1,627,768 0 0 0 0 0 0 0 0 0 0 0 0 0 3,042,375
Arkansas 1,977,629 0 0 0 0 0 0 0 0 3,703,208 0 0 0 0 0 0 0 0 5,680,837
California 0 0 5,303,892 0 0 0 1,599,894 0 3,849,443 0 3,529,464 0 1,658,072 0 0 7,824,937 0 0 23,765,702
Colorado 1,358,269 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,794,856 0 0 3,153,125
Connecticut 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,426,743 3,426,743
Delaware 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
District of Col 0 0 542,306 0 0 0 0 0 0 1,249,242 0 0 0 0 0 0 0 0 1,791,548
Florida 11,007,509 0 0 0 0 0 0 0 0 3,539,860 0 0 0 3,850,203 0 0 0 0 18,397,572
Georgia 2,152,160 0 0 0 0 0 0 0 0 0 4,759,959 0 0 0 0 0 0 0 6,912,119
Hawaii 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Idaho 0 0 0 0 1,501,843 0 0 0 0 0 0 0 0 0 0 0 0 0 1,501,843
Illinois 0 988,935 0 0 1,657,920 785,330 0 0 3,713,352 862,894 0 0 0 0 0 0 3,529,139 0 11,537,570
Indiana 1,919,553 668,935 0 0 0 3,674,295 0 0 0 0 0 0 0 0 0 0 1,900,163 0 8,162,946
Iowa 2,297,246 1,696,278 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,993,524
Kansas 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,074,948 0 0 3,074,948
Kentucky 0 0 0 0 0 2,600,283 0 0 0 0 2,115,156 0 0 1,193,413 0 0 0 0 5,908,852
Louisiana 0 0 4,768,776 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,768,776
Maine 0 0 0 1,921,842 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,921,842
Maryland 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 4,286,686 0 4,286,686
Massachusetts 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,425,080 0 2,959,347 0 6,384,427
Michigan 0 0 0 0 0 0 0 0 0 7,749,378 0 0 0 2,172,542 0 0 0 0 9,921,920
Minnesota 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7,244,369 0 7,244,369
Mississippi 0 0 0 0 0 0 0 0 0 1,504,473 0 0 0 0 0 0 2,339,212 0 3,843,685
Missouri 2,619,120 0 0 0 0 1,687,877 0 0 0 2,134,098 0 0 0 0 0 1,057,348 0 0 7,498,443
Montana 0 0 0 0 0 1,941,386 0 0 0 0 0 0 0 0 0 0 0 0 1,941,386
Nebraska 0 2,306,211 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,306,211
Nevada 1,530,959 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,530,959
New Hampshire 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,501,843 0 0 0 1,501,843
New Jersey 0 0 0 0 2,812,080 0 0 0 0 0 3,762,370 0 0 2,239,968 0 0 0 0 8,814,418
New Mexico 0 0 0 0 0 1,501,843 0 0 0 0 0 0 0 0 0 0 0 0 1,501,843
New York 0 0 0 4,257,429 1,318,930 0 0 0 824,331 0 2,075,375 0 0 2,919,103 0 0 5,353,304 3,297,325 20,045,797
North Carolina 0 0 0 0 0 0 0 0 0 1,726,331 2,075,477 0 0 0 0 0 4,354,623 0 8,156,431
North Dakota 0 0 0 0 0 0 0 0 0 0 0 1,869,725 0 0 0 0 0 0 1,869,725
Ohio 2,598,993 0 0 0 1,231,612 2,434,131 0 4,567,633 0 1,347,985 1,415,869 0 0 0 0 0 0 0 13,596,223
Oklahoma 0 0 0 0 3,745,965 0 0 0 0 0 0 0 0 0 0 0 0 0 3,745,965
Oregon 0 0 0 0 4,586,363 0 0 0 0 0 0 0 0 0 0 0 0 0 4,586,363
Pennsylvania 3,298,189 0 1,251,372 1,590,891 0 0 0 0 0 0 5,345,006 0 0 1,474,484 0 0 0 3,385,494 16,345,436
Puerto Rico 1,629,329 0 0 0 0 0 0 0 0 0 2,657,357 0 0 0 0 0 0 0 4,286,686
Rhode Island 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,654,739 1,654,739
South Carolina 0 0 0 0 0 4,247,598 0 0 0 0 0 0 0 0 0 0 0 0 4,247,598
South Dakota 0 0 0 0 0 0 0 0 0 0 0 1,934,872 0 0 0 0 0 0 1,934,872
Tennessee 0 0 0 0 0 0 0 0 0 0 1,512,843 0 0 0 0 0 4,858,554 0 6,371,397
Texas 9,795,593 0 0 0 0 0 0 0 0 0 0 0 0 0 0 3,210,239 3,763,060 0 16,768,892
Utah 0 0 0 0 2,078,196 0 0 0 0 0 0 0 0 0 0 0 0 0 2,078,196
Vermont 0 0 0 1,706,857 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,706,857
Virginia 2,240,728 0 0 0 0 2,337,730 0 0 0 0 2,007,925 0 0 0 0 0 0 0 6,586,383
Washington 2,464,252 0 0 0 0 1,581,390 0 0 0 0 0 0 0 0 0 0 0 0 4,045,642
West Virginia 0 0 0 0 0 0 0 0 0 0 3,504,920 0 0 0 0 0 0 0 3,504,920
Wisconsin 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 5,431,220 2,308,268 0 7,739,488
Wyoming 0 0 0 0 0 0 0 0 0 0 0 0 1,501,843 0 0 0 0 0 1,501,843
Total 46,889,529 5,660,359 13,280,953 9,477,019 22,383,444 22,791,863 1,599,894 4,567,633 8,387,126 23,817,469 34,761,721 3,804,597 3,159,915 13,849,713 4,926,923 22,393,548 46,852,516 11,764,301 300,368,523
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
Attachment ID
U. S. Department of Labor / Employment & Training Administration
Senior Community Service Employment Program
PY 2022 Authorized Positions* for Minority National Sponsors, by State
State IID NAPCA NICOA Total
Alabama 0 0 0 0
Alaska 0 0 0 0
Arizona 0 0 119 119
Arkansas 48 0 0 48
California 0 161 0 161
Colorado 0 0 0 0
Connecticut 0 0 0 0
Delaware 0 0 0 0
District of Col 0 0 0 0
Florida 0 0 0 0
Georgia 0 0 0 0
Hawaii 0 0 0 0
Idaho 0 0 0 0
Illinois 0 62 0 62
Indiana 0 0 0 0
Iowa 0 0 0 0
Kansas 0 0 0 0
Kentucky 0 0 0 0
Louisiana 105 0 0 105
Maine 0 0 0 0
Maryland 0 0 0 0
Massachusetts 0 74 0 74
Michigan 0 0 0 0
Minnesota 0 0 19 19
Mississippi 37 0 0 37
Missouri 0 0 0 0
Montana 0 0 0 0
Nebraska 0 0 0 0
Nevada 0 0 0 0
New Hampshire 0 0 0 0
New Jersey 0 0 0 0
New Mexico 0 0 48 48
New York 0 57 0 57
North Carolina 0 0 0 0
North Dakota 0 0 13 13
Ohio 0 0 0 0
Oklahoma 0 0 88 88
Oregon 0 0 0 0
Pennsylvania 0 53 0 53
Puerto Rico 0 0 0 0
Rhode Island 0 0 0 0
South Carolina 0 0 0 0
South Dakota 0 0 18 18
Tennessee 0 0 0 0
Texas 54 55 0 109
Utah 0 0 0 0
Vermont 0 0 0 0
Virginia 0 0 0 0
Washington 0 104 0 104
West Virginia 0 0 0 0
Wisconsin 0 0 17 17
Wyoming 0 0 0 0
Total 244 566 322 1,132
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
Attachment IE
U. S. Department of Labor / Employment & Training Administration
Senior Community Service Employment Program
PY 2022 Authorized Funding* for Minority National Sponsors, by State
State IID NAPCA NICOA Total
Alabama $0 $0 $0 $0
Alaska 0 0 0 0
Arizona 0 0 1,154,130 1,154,130
Arkansas 465,531 0 0 465,531
California 0 1,561,469 0 1,561,469
Colorado 0 0 0 0
Connecticut 0 0 0 0
Delaware 0 0 0 0
District of Col 0 0 0 0
Florida 0 0 0 0
Georgia 0 0 0 0
Hawaii 0 0 0 0
Idaho 0 0 0 0
Illinois 0 601,311 0 601,311
Indiana 0 0 0 0
Iowa 0 0 0 0
Kansas 0 0 0 0
Kentucky 0 0 0 0
Louisiana 1,018,350 0 0 1,018,350
Maine 0 0 0 0
Maryland 0 0 0 0
Massachusetts 0 717,694 0 717,694
Michigan 0 0 0 0
Minnesota 0 0 184,273 184,273
Mississippi 358,847 0 0 358,847
Missouri 0 0 0 0
Montana 0 0 0 0
Nebraska 0 0 0 0
Nevada 0 0 0 0
New Hampshire 0 0 0 0
New Jersey 0 0 0 0
New Mexico 0 0 465,531 465,531
New York 0 552,818 0 552,818
North Carolina 0 0 0 0
North Dakota 0 0 126,081 126,081
Ohio 0 0 0 0
Oklahoma 0 0 853,474 853,474
Oregon 0 0 0 0
Pennsylvania 0 514,024 0 514,024
Puerto Rico 0 0 0 0
Rhode Island 0 0 0 0
South Carolina 0 0 0 0
South Dakota 0 0 174,574 174,574
Tennessee 0 0 0 0
Texas 523,723 533,421 0 1,057,144
Utah 0 0 0 0
Vermont 0 0 0 0
Virginia 0 0 0 0
Washington 0 1,008,651 0 1,008,651
West Virginia 0 0 0 0
Wisconsin 0 0 164,876 164,876
Wyoming 0 0 0 0
Total 2,366,451 5,489,388 3,122,939 10,978,778
* Based on cost per position of $9,698, with enacted minimum wage increase effective 7/24/09
Attachment II
Senior Community Service Employment Program (SCSEP) Budget Narrative
Instructions
Grantees must provide a detailed budget narrative that includes the information outlined below.
1. Detailed Description of Costs on SF-424A Budget Information Form (Section 6, Object
Class Categories). Provide a detailed description for each line item on the SF-424A and
ensure that each line item in the Budget Narrative indicates the same dollar amount as on the
SF-424A.
a. Personnel. Refers to wages/salaries paid to employees of the grantee who are directly
involved in grant implementation. This line item does not include personnel hired by the
sub-grantee; those costs are included in the "Contractual" line item. Provide the
following information:
i. Position: Include titles for all SCSEP staff positions and they must match the
information provided in the program narrative. If there is more than one employee in
the same position, at the same salary level and employed for the same period of time,
enter each employee on a separate line.
ii. Percent of Time: List the percent of time each staff person will devote to the project.
For example, if a staff person were full-time but only spending 75 percent of their time
on the project, indicate “.75 FTE” (full-time equivalent).
iii. Monthly Salary: Enter the average monthly salary, not the average full-time salary.
Since pay periods vary from organization to organization, the average would be the
annual total salary divided by 12 months. If you expect that an employee will receive a
salary increase during the grant period, figure the average monthly salary for the entire
year based on the sum of the two salary figures for the number of months the employee
will receive each salary.
iv. Number of Months: Enter the projected number of months an employee will fill the
position during the grant period.
v. Cost: The total cost equals (Percent of Time) times (Monthly Salary/Wage) times
(Number of Months).
b. Fringe Benefits. Refers to the cost of benefits paid to the personnel on the grant,
including the cost of employer's share of FICA, health insurance, workers' compensation,
and leave. Provide a detailed list of the benefits provided to employees as well as the
fringe benefit percentage:
i. Positions that receive fringe benefits.
ii. Benefits: The type of benefits that you will provide employees. If multiple benefits are
included in the base amount, list each of them in a separate row.
iii. Rate: Include the fringe benefit rate used to calculate benefits for each source. If the
list of fringe benefits is itemized, list the source for each item.
iv. Base Amount: Enter the Gross Salary used against the rate for the salary (or salaries)
you are calculating.
v. Cost: The total cost is (Rate) times (Base Amount).
c. Travel. Refers to personnel travel costs that are reasonable and necessary to effectively
manage and carry out grant activities, provide oversight, or measure program
effectiveness (such as mileage, plane fare, meals and incidentals, and lodging). When air
Attachment II
travel is necessary, obtain it at the lowest possible customary standard (coach or
equivalent fare). You may charge travel costs on an actual basis or on a per-diem or
mileage basis in lieu of actual costs. This line item does not include a sub-recipient’s
travel expenses; those costs are included in the "Contractual"' line item. Provide a
narrative describing the purpose of the travel and the assumptions used to generate the
travel amounts. Enter each type of travel cost (mileage, per diem, etc.) on separate lines.
i. Item: Briefly describe the travel item you will charge to the grant. Remember to enter
travel for contracted employees under the "Contractual" category.
ii. Number of Staff: Provide the number of staff who will charge this type of travel.
iii. Number of Units: Provide the number of units you estimate you will charge to the
grant per traveler (staff) for the year.
iv. Cost per Unit: Provide the cost of the travel item per traveler. If calculating based on
mileage, enter the cost per mile.
v. Cost: The total cost is (Number of Staff) times (Number of Units) times (Cost per
Unit).
d. Equipment. Refers to non-expendable personal property that has a useful life of more
than one year and a per-unit cost of $5,000 or more. The only type of equipment that you
may acquire with federal funds is equipment necessary for the operation of the grant. In
the instance of a purchase, prorate the cost of the equipment over the projected life of the
equipment to determine the cost to the grant. Use of grant funds to purchase equipment
with a unit cost of $5,000 or more requires special review and approval from the grant
officer prior to purchase. Include necessary shipping, delivery, and installation in the
budgeted amount.
If you wish to obtain approval for the purchase of equipment at the time of your grant
proposal submission, state this in the Budget Narrative and provide the following
information: an explanation of how this equipment will be used to further the grant's
objectives, a justification for the need for the equipment, the basis for valuation of the
equipment, and a description of the equipment to be purchased. If the grant officer
approves the equipment, your grant approval letter will state this. Otherwise, you must
make a subsequent written request to the grant officer for approval.
e. Supplies. Refers to all consumable materials costing less than $5,000 per unit (such as
copy paper, pens and pencils, computers, any training materials, agreements for
evaluating the grant, or providing training). Include the total supply costs of all sub-grant
contracts in this line item. Charge supply purchases to the grant at their actual prices
after deducting all cash discounts, trade discounts, rebates, or allowances. Include any
necessary shipping and delivery costs. Lump supplies under larger categorical headings
and provide detailed information on computations justifying the respective amounts.
Indicate the basis for all estimates.
f. Contractual. Refers to the cost of any contract or sub-grant agreement. Include the cost
of any contract or sub-grant agreement between the grantee and another organization
(i.e., vendor). Examples of contractual costs are sub-agreements for evaluating the grant,
providing training, maintenance contracts, or other service contracts. Provide the name
of the vendor if known, an explanation of the services that will be provided under the
contract or sub-agreement, and the contracted amount. Include information about what
Attachment II
specific fringe benefits you will charge to the grant, including the fringe benefit
percentage.
g. Construction. SCSEP regulations typically do not allow expenditures for construction
(20 CFR 641.850(e)).
h. Other. Refers to items that do not fit under any of the other cost categories, such as rent,
utilities, supportive services, and training/tuition costs. If you have items under this
category itemize them along with an explanation and justification for the items.
i. Total Direct Cost. The sum of lines a through h.
j. Indirect Costs: If you include an amount for indirect costs (through a Negotiated Indirect
Cost Rate Agreement or De Minimis) on the SF-424A budget form, then include one of the
following:
a) If you have a Negotiated Indirect Cost Rate Agreement (NICRA), provide an explanation of
how the indirect costs are calculated. This explanation should include which portion of each
line item, along with the associated costs, are included in your cost allocation base. Also,
provide a current version of the NICRA.
b) Alternatively, if you intend to claim indirect costs using the 10 percent de minimis rate,
please confirm that your organization meets the requirements as described in 2 CFR 200.414(f).
Clearly state that your organization has never received a Negotiated Indirect Cost Rate
Agreement (NICRA), and your organization is not one described in 2 CFR 200, Appendix
VII(D)(1)(b).
Applicants choosing to claim indirect costs using the de minimis rate must use Modified Total
Direct Costs (see 2 CFR 200.1 below for definition) as their cost allocation base. Provide an
explanation of which portion of each line item, along with the associated costs, are included in
your cost allocation base. Note that there are various items not included in the calculation of
Modified Total Direct Costs. See the definitions below to assist you in your calculation.
2 CFR 200.1 Modified Total Direct Cost (MTDC) means all direct salaries and
wages, applicable fringe benefits, materials and supplies, services, travel, and up to the
first $25,000 of each subaward (regardless of the period of performance of the
subawards under the award). MTDC excludes equipment, capital expenditures, charges
for patient care, rental costs, tuition remission, scholarships and fellowships, participant
support costs and the portion of each subaward in excess of $25,000. Other items may
be excluded only when necessary to avoid a serious inequity in the distribution of
indirect costs, and with the approval of the cognizant agency for indirect costs.
The definition of MTDC in 2 CFR 200.1 no longer allows any sub-contracts to be
included in the calculation. You will also note that participant support costs are not
included in modified total direct cost. Participant support costs are defined below.
Attachment II
2 CFR 200.1 Participant Support Cost means direct costs for items such as stipends
or subsistence allowances, travel allowances, and registration fees paid to or on behalf
of participants or trainees (but not employees) in connection with conferences or
training projects.
k. Totals. The sum of lines i and j.
2. Participant Wages and Fringe Benefits. You must clearly list both the percentage and total
funding dollar amount allocated to participant wages and fringe benefits as defined at 20 CFR
641.565 in the appropriate section of the SF-424A. The SF-424A does not have a line item
exclusively for participant wages and fringe benefits. In most cases, list participant wages
and fringe benefits on the “Contractual” or “Other” line.
3. Administrative Costs. You must clearly list both the percentage and total funding dollar
amount allocated to administrative costs as described at 20 CFR 641.856. In general, SCSEP
has a maximum allowed administrative costs total of 13.5 percent of the federal grant funds
(or up to 15 percent if you have requested and received approval from ETA per 20 CFR
641.870). The SF-424A does not have a line item for Administrative costs. Because your
administrative costs may come from multiple line items, you must clearly itemize and summarize
your administrative costs separately.
4. Infrastructure Contributions to the Workforce System. You must clearly identify your
infrastructure contributions to the workforce system. WIOA, Sec. 121(h) describes the
responsibilities of required partners, including SCSEP. Training and Employment Guidance
Letter (TEGL) 17-16, “Infrastructure Funding of the One-Stop Delivery System,” outlines
how one-stop partners must determine and pay for infrastructure and additional costs in the
local one-stop delivery systems. The SF-424A does not have a line item exclusively for
infrastructure contributions. List your infrastructure contributions on the “Administrative,”
“Contractual,” or “Other” line as appropriate. If you are not paying any infrastructure
contributions into the workforce system, explain why you are not doing so in the Budget and
Program Narrative. This explanation alone does not relieve any SCSEP grantee from the
requirements of WIOA Sec. 121(h), but ETA will review an explanation before further
discussions with a grantee.
Attachment III
Senior Community Service Employment Program (SCSEP) Program Narrative
Instructions Program Year 2022
All grantees must provide a program narrative that concisely covers the areas below. As
indicated in the Training and Employment Guidance Letter (TEGL), national grantees may
also provide any updates to the statement of work that were included in the grant award
documents following the PY 2020 National Competition. State grantees may also provide any
updates to the SCSEP portion of the Combined State Plan or relevant sections of the standalone
SCSEP State Plan.
1. Services to Minorities (OAA Title V, Section 515; 42 USC 3056m). Grantees must
describe efforts to serve individuals from minority populations, as well as any disparities in
those participants’ outcomes. The minority report does not have participation and enrollment
data for the three Pacific territories and the U.S. Virgin Islands; these four grantees will
answer the questions in terms of outcomes only. The PY 2020 SCSEP Minority Report (the
Outcome section of Volume II of the report) was distributed to grantees via email on April
27, 2022, for PY 2022 grant planning purposes. Due to delays in receiving the Census data,
grantees will not be able to complete the participation section of the report in the time frame
required to respond to this guidance. The Participation section of Volume II will be sent to
grantees later and complete instructions will be provided at that time.
2. Organizational Structure, Monitoring, and Audits (Uniform Administrative
Guidance (2 CFR part 200). Describe the structure of your SCSEP project and explain
how you will effectively manage any subprojects. Ensure that these descriptions are
consistent with the information in your Budget Narrative. Include:
a. A description of your SCSEP key staff, including experience implementing
SCSEP, primary responsibilities, and the amount of time each individual is
assigned to the grant. If you have sub-recipients or local affiliates, include a table
with their names, locations, the number of authorized positions for which they are
responsible, and their level of experience implementing SCSEP.
b. A legible SCSEP organizational chart (may be an attachment) that depicts key
SCSEP staff and includes sub-recipients or local affiliates involved in
implementing the grant (including host agencies).
c. A description of how you ensure that policies, procedures, and other important
information are communicated and implemented throughout the program, and a
description of how training will be provided to local staff, sub-recipients, or
affiliates; and
d. A description of how you will monitor projects for program and financial
compliance, including audit plans and how you will transfer participants if new
providers are selected to serve in the State.
Attachment IV
Senior Community Service Employment Program (SCSEP) Programmatic Assurances
You must certify that you will conform to these assurances throughout the period of the grant by
checking each of the assurances below. These assurances apply fully to any sub-recipient, local
project, or grantee staff involved in the delivery of services. Please provide an explanation for
any unchecked boxes.
You agree to the following:
Recruitment and Selection of Participants
Develop and implement methods to recruit and select eligible participants to assure
maximum participation in the program.
Use income definitions and income inclusions and exclusions for SCSEP eligibility as
described in TEGL No. 12-06 to determine and document participant eligibility.
Develop and implement methods to recruit minority populations to ensure at least
proportional representation in your assigned service area as listed in the latest Minority
Report.
Develop and implement strategies to recruit applicants who have priority of service as
defined in Older Americans Act section 518(b)(1)-(2) and by the VOW (Veterans
Opportunity to Work) to Hire Heroes Act of 2011.
Individuals with priority are those who:
Are covered persons in accordance with the VOW (covered persons who are SCSEP-
eligible must receive services instead of or before all non-covered persons);
Are 65 years or older;
Have a disability;
Have limited English proficiency;
Have low literacy skills;
Reside in a rural area;
Have low employment prospects;
Have failed to find employment after utilizing services provided under Title I of the
Workforce Innovation and Opportunity Act (WIOA);
Are homeless or are at risk for homelessness; or
Are formerly incarcerated or on supervision from release from prison or jail within
five years of the date of initial eligibility determination.
Assessment
Assess participants at least twice per 12-month period, or more frequently if appropriate.
Use assessment information to determine the most appropriate community service
assignments for participants.
Attachment IV
Individual Employment Plan (IEP)
Establish an initial goal of unsubsidized employment for all participants.
Update the IEP at least as frequently as assessments occur (at least twice per 12-month
period).
Modify the IEP as necessary to reflect other approaches to self-sufficiency, if it becomes
clear that unsubsidized employment is not feasible.
For participants who will reach the individual durational limit or would not otherwise
achieve unsubsidized employment, include a provision in the IEP to reflect other
approaches to self-sufficiency, transition to other services or programs.
Rotate participants to a new host agency (or a different assignment within the host
agency) based on a rotation policy approved by the Employment and Training
Administration (ETA) in the grant agreement and only after making an individualized
determination that the rotation is in the best interest of the participant. Such rotation must
further the acquisition of skills listed in the IEP.
Community Service Assignment
Base the initial community service assignment on the assessment made at enrollment.
Select only designated 501(c)(3) organizations or public agencies as host agencies.
Put in place procedures to ensure adequate supervision of participants at host agencies.
Ensure safe and healthy working conditions at the community service assignment through
annual monitoring of the host agency site and annual safety consultation with the
participant at the host agency site.
Recertification of Participants
Recertify the income eligibility of each participant at least once every 12 months, or more
frequently if circumstances warrant.
Physical Examinations
Offer physical examinations to participants upon program entry, and each year thereafter,
as a benefit of enrollment.
Obtain a written waiver from each participant who declines a physical examination.
Not obtain a copy or use the results of the physical examination to establish eligibility or
for any other purpose.
Attachment IV
Host Agencies
Develop and implement methods for recruiting new host agencies to provide a variety of
training options that enable participants to increase their skill level and transition to
unsubsidized employment.
Comply with maintenance of effort: Ensure that community service assignments do not
reduce the number of employment opportunities or vacancies that would otherwise be
available to individuals who are not SCSEP participants. You must specifically ensure
that community service assignments do not:
Displace currently employed workers (including partial displacement, such as a
reduction in non-overtime work, wages, or employment benefits).
Impair existing contracts or result in the substitution of Federal funds for other
funds in connection with work that would otherwise be performed.
Assign or continue to assign a participant to perform the same work, or
substantially the same work, as that performed by an individual who is on layoff.
Orientation
Provide orientations for participants and host agencies, including information on:
Project goals and objectives
Participant rights and responsibilities
Community service assignments
Opportunities for paid training outside the community service assignment
Available supportive services
Availability of free physical examinations
Local staff must address the topics listed above and provide additional orientation to
participants on:
SCSEP goals and objectives
Grantee and local project roles, policies, and procedures
Holiday and sick leave
Assessment process
Development and implementation of IEPs
Evaluation of participant progress
Health and safety issues related to each participant's assignment
Role of supervisors and host agencies
Maximum individual duration policy, including the possibility of an extension, if
applicable, and the documentation required to support an extension
Termination policy
Grievance procedure
Wages
Provide participants with the highest applicable required wage (highest of Federal, state,
or local minimum wage for the most nearly comparable covered employment or
Attachment IV
minimum age under the Fair Labor Standards Act of 1938, or the prevailing rate of pay
for persons employed in similar public occupations by the same employer) for time spent
in orientation, training, and community service assignments.
Participant Benefits
Provide workers' compensation, other benefits required by state or Federal law (such as
unemployment insurance), and the costs of physical examinations.
Provide compensation for scheduled work hours during which the participant’s host
agency is closed for Federal holidays, which may be paid or in the form of rescheduled
work time, and establish written policies related to this compensation.
Establish written policies relating to approved breaks in participation and any necessary
sick leave that is not part of an accumulated sick leave program.
Not use grant funds to pay the cost of pension benefits, annual leave, accumulated sick
leave, or bonuses.
Procedures for Payroll and Workers' Compensation
Make all required payments for participant payroll and pay workers' compensation
premiums on a timely basis.
Ensure that host agencies do not pay workers' compensation costs for participants.
Durational Limits
Maximum Average Project Duration - 27 Months
Maintain average project duration of 27 months or less, unless ETA approves an
extension to 36 months.
Maximum Individual Participant Duration - 48 Months
Allow participants to participate in the program no longer than 48 months (whether or not
consecutively), unless your approved policy allows for an extension and the participant
meets the extension criteria.
Notify participants of your policy pertaining to the maximum duration requirement,
including the possibility of an extension if applicable, at the time of enrollment and each
year thereafter, and whenever ETA has approved a change of policy.
Provide 30-day written notice to participants prior to durational limit exit from the
program.
Attachment IV
Transition Services
Develop a system to transition participants to unsubsidized employment or other
assistance before each participant's maximum enrollment duration has expired.
Begin transition planning for participants who will exit for durational limit at least 3-6
months prior to their exit date.
Termination Policies
Provide a 30-day written notice for all involuntary terminations that states the reason for
termination and informs the participants of grievance procedures and right to appeal.
Maintain written termination policies in effect and provide to participants at enrollment:
Provision of false eligibility information by the participant
Incorrect initial eligibility determination at enrollment
Income ineligibility determined at recertification
Participant has reached individual durational limit
Participant has become employed while enrolled
IEP-related termination
Cause (must be approved by ETA prior to implementation)
Equitable Distribution
Comply with the equitable distribution plan for each state in which the grantee operates
and only make changes in the location of authorized positions within a state in
accordance with the state equitable distribution plan and with prior ETA approval.
Comply with the authorized position allocations/equitable distribution listed at
www.scseped.org.
Collaborate with all grantees authorized to serve in a state in which you operate to
achieve compliance with authorized positions while minimizing disruption to the
participants.
Over-Enrollment
Manage over-enrollment to minimize impact on participants and avoid layoffs.
Administrative Systems
Ensure representation at all ETA-sponsored required grantee meetings.
Communicate grant policy, data collection, and performance developments and directives
to staff, sub-recipients, and local project operators on a regular basis.
Develop a written monitoring tool that lists items you will review during monitoring
visits, and provide this tool to sub-recipients and local project operators.
Attachment IV
Develop an annual monitoring schedule, unless the federal project officer approves a
different standard; notify sub-recipients and local project operators of monitoring plans;
and monitor sub-recipients and local project operators on a regular basis.
Develop and provide training to increase sub-recipients' and local project operators'
skills, knowledge, and abilities.
When appropriate, prescribe corrective action and follow-up procedures for sub•
recipients and local project operators to ensure that identified problems are remedied.
Monitor the financial systems and expenditures, including sub-recipients and local
project operators on a regular basis to ensure compliance with cost allocations as
specified in the regulations.
Ensure that sub-recipient and local project operators receive adequate resources to
effectively operate local projects.
Train sub-recipients and local project operators on SCSEP financial requirements to help
them effectively manage their own expenditures, and provide general financial training as
needed.
Ensure that all financial reports are accurate and submit them in a timely manner, as
required.
Ensure full implementation and monitoring of requirements for customer satisfaction
surveys, including participant, host agency and employer surveys.
Develop a written plan for both disaster response and recovery so that the project may
continue to operate and provide services under emergency circumstances.
Collaboration and Leveraged Resources
Collaborate with other organizations to maximize opportunities for participants to obtain
workforce development, education, and supportive services to help them move into
unsubsidized employment. These organizations may include but are not limited to:
workforce development boards, American Job Centers, vocational rehabilitation
providers, disability networks, basic education and literacy providers, and community
colleges.
Supportive Services
Provide supportive services, as needed, to help participants participate in their
community service assignment and to obtain and retain unsubsidized employment.
Establish criteria to assess the need for supportive services and to determine when
participants will receive supportive services, including after obtaining unsubsidized
employment.
Attachment IV
Sub-Recipient Selection (If Applicable)
In selecting sub-recipients in areas with a substantial population of individuals with
barriers to employment, national grantees will give special consideration to organizations
with demonstrated expertise in serving individuals with barriers to employment
(including former recipients of national grants), as defined in the statute.
Complaint Resolution
Establish and use written grievance procedures for complaint resolution for applicants,
employees, sub-recipients, and participants.
Provide applicants, employees, sub-recipients, and participants with a copy of the
grievance policy and procedures.
Maintenance of Files and Privacy Information
Maintain participant files for three program years after the program year in which the
participant received his/her final follow-up activity.
Ensure that all participant records are securely stored by the grantee or sub-recipient and
access is limited to appropriate staff in order to safeguard personal identifying
information.
Ensure that all participant medical records are securely stored by the grantee or sub-
recipient separately from all other participant records and access is limited to authorized
staff for authorized purposes.
Establish safeguards to preclude tampering with electronic media (e.g., personal
identification numbers and SPARQ or other data system logins).
Ensure that ETA/SCSEP national office is immediately notified in the event of any
potential security breach of personal identifying information, whether electronic files,
paper files, or equipment are involved.
Comply with and ensure that authorized users under the grant comply with all SPARQ
and other data system access and security rules.
Documentation
Maintain all documentation required for compliance with record retention rule set forth in
the first bullet of the prior section, Maintenance of Files and Privacy Information.
Maintain documentation of waivers of physical examinations by participant.
Maintain documentation of the provision of complaint procedures to participants.
Maintain documentation of eligibility determinations and re-certifications.
Attachment IV
Maintain documentations of terminations and reasons for termination.
Maintain records of grievances and outcomes.
Maintain records required for data validation.
Maintain documentation of monitoring reports for sub-recipients and host agencies.
Data Collection and Reporting
Ensure the collection and reporting of all SCSEP required data according to specified
time schedules.
Ensure the use of the Office of Management and Budget-approved SCSEP data collection
forms and the SCSEP Internet data collection and evaluation system, SPARQ, or the
successor data system as designated by ETA.
Ensure at the grantee or sub-recipient level that those capturing and recording data are
familiar with the latest instructions for data collection, including ETA administrative
issuances (e.g., Training and Employment Guidance Letters, Data Collection and Data
Validation Handbooks, and the Older Worker Community of Practice).
Ensure data are entered directly into the WDCS/SPARQ, or the successor data system as
designated by ETA.
Legally obligate sub-recipients to tum over complete data files in the specified electronic
format, as well as hard copy case files, to the grantee when sub-recipients cease to
administer SCSEP.
Legally obligate new sub-recipients to collect and enter complete data related to any
participants whom they acquire upon becoming sub-recipients, including any participants
who are still in the follow-up period.
If the grantee is not in compliance with any of the assurances above, provide information on a
separate attachment indicating what specific steps the grantee is taking to conform to these
standard grant requirement(s).
By signing below, the grantee certifies that their organization will comply with each of the listed
requirements and will remain in compliance for the program year for which they are submitting
this application.
Signature of Authorized Representative Date
ATTACHMENT V
Instructions for Senior Community Service Employment Program (SCSEP)
Optional Requests
Grantees that wish to make optional requests must submit each request in a separate, clearly-
titled document. To receive Employment and Training Administration (ETA) approval, requests
must adhere to the statute and regulations and provide a substantive rationale such as improved
program management, better service to participants, or least disruption possible to participants.
1. Change 48-Month Individual Durational Limit (IDL) (20 CFR 641.570(a)(3))).
(This section is relevant only if you are requesting a change.) To change your current
IDL policy, you must request and receive ETA approval for one of the IDL policies
listed below. If a grantee changes the current IDL policy to a more restrictive policy, it
must have an effective date of at least 120 days after written approval from ETA.
If you propose to change the existing IDL policy, you must describe:
(a) Your current, ETA-approved IDL policy and procedure.
(b) Which of the options below you propose to implement?
(i) Option 1: No extensions for any participants; all participants exit at 48 months.
(ii) Option 2: Extensions to every participant who meets at least one of the eight
waiver factors. Indicate the length of the extension (e.g., one-time twelve-month
only, unlimited, three times only).
(iii) Option 3: Extensions to every participant who meets a specific subset of the
eight waiver factors consistent with 20 CFR 641.570 and the most recent
guidance on IDL policies in TEGL 22-19. Indicate the length of the extension
(e.g., one-time twelve-month only, unlimited, three times only).
(c) A reasonable transition plan that addresses when and how you will notify participants
of the change, and the planned activities to prepare participants for exit from the
program.
2. Additional Funds for Participant Training and/or Supportive Services (ATSS)
(Older Americans Act (OAA), Section 502(c)(6)(C), 42 USC 3056(c)(6)(C)). The
OAA permits SCSEP grantees to request to use additional funds for training and supportive
service costs. Such requests must be approved by ETA and allow you to use not less than
65 percent of program funds for participants' wages and fringe benefits (rather than the
standard 75 percent minimum), so that up to an additional 10 percent of funds are
available for training and supportive services. ETA encourages you to consider
submitting such ATSS requests as part of your overall strategy for preparing participants
for employment and/or supporting participants to enable their successful participation in
SCSEP.
ATSS requests can include participant training activities, supportive services, or a
combination of both. In general, ETA expects that proposed training components will
provide training that prepares participants with skills relevant for employment in in-demand
jobs in their community. Further, ETA expects that proposed supportive services
components will supplement and enhance the supportive services provided through primary
grant funds, enabling more participants to mitigate, and overcome financial and logistical
barriers to SCSEP participation.
ATTACHMENT V
Instructions
If you wish to request the use of additional funds for training and supportive services, you
must provide a brief proposal according to the following instructions:
(a) Identify the percentage of federal funds and the dollar amount that will be
dedicated to the training and/or supportive services (this is the "ATSS request" amount
and must be less than or equal to 10% of your federal grant funds).
(b) Describe the activities for which you will spend the ATSS grant funds identified in
item (a) above, and describe how the proposed activities will improve the
effectiveness of your project, including, as applicable:
(i) How the activities will better prepare participants for successful placement in
unsubsidized employment in in-demand jobs, and how you estimate the
activities will improve employment outcomes for individuals served; and/or
(ii) How the activities will better support participants in overcoming barriers to
participating in your SCSEP project.
(c) Provide a proposed budget and work plan for the activities identified in item (b)
above, which must detail:
(i) The additional training and/or supportive services that will be provided to
SCSEP participants.
(ii) The associated cost for each activity, and the number of participants who will
benefit; and
(iii) Note that, consistent with 20 CFR 641.874(a)(3), grantees must use ATSS
funds to pay the wages for the hours that individual participants spend in
training funded under the ATSS request.
(iv) Grantees are allowed to place the expenses for benefits that are used in ATSS
in either ATSS funding or in general participant Wages and Fringe Benefits
(PWFB).
(d) Describe how you will allocate ATSS funds among sub-recipients (if applicable).
Grantees with approved requests may choose to apply the provision uniformly to all
sub-recipients but need not provide this opportunity to every sub-recipient. If you
choose not to apply the provision uniformly to all sub-recipients, identify the amount
of ATSS funding that you will allocate to each sub-recipient.
(e) Describe the impact of the ATSS request on overall service levels, specifically:
(i) Please state if there will be displacement of eligible individuals or elimination
of positions for such individuals will occur; and
(ii) Provide information on the number of such individuals to be displaced and of
such positions to be eliminated.
Important Considerations for ATSS Requests
Please note the following important considerations in submitting an ATSS request:
• Include ATSS costs in your overall grant budget request: In responding to the instructions
in this TEGL for submitting your PY 2022 grant documents, prepare your SF-424A and
Budget Narrative so that they are consistent with your ATSS request. Please ensure that
items described in the work plan under item (c) above are also included in the Budget
Narrative. In the event that ETA denies your ATSS request, you must resubmit a revised
SF-424A and Budget Narrative.
ATTACHMENT V
• Adhere to allowable training activities: Participant training costs under an ATSS request
may include, but are not limited to, the reasonable costs of instructors, classroom rental,
training supplies, materials, equipment, tuition, grant staff salaries and wages that directly
support the development, design, coordination, execution, and improvement of participant
training, and other costs that are directly related to participant training. Such training may
be provided on the job, in a classroom setting, in a virtual setting, or pursuant to other
appropriate arrangements. Note that such costs do not include activities such as general
staff development that relate to participant training only indirectly or tangentially.
• Adhere to allowable supportive services: Participant supportive services under an ATSS
request may include, but are not limited to, the payment of reasonable costs of
transportation, health and medical services, special job-related or personal counseling,
incidentals (such as work shoes, badges, uniforms, eyeglasses, and tools), child and adult
care, temporary shelter, follow-up services, and grant staff salaries and wages that directly
support the design, coordination, delivery, and improvement of supportive services.
• Assurances regarding programmatic funds: Through submission of an ATSS request,
consistent with 20 CFR 641.874(a)(4), you agree that any remaining grant funds (i.e., funds
other than those allocated for ATSS, participant wages and benefits, and administrative
costs) will be used for participant training, job placement assistance, participant supportive
services, and outreach, recruitment and selection, intake, orientation, and assessment. You
also agree that no ATSS funds may be used to pay for any administrative costs, consistent
with 20 CFR 641.874(a)(3).
3. Increase in Administrative Cost Limitations (20 CFR 641.870). (Approvals for this
option expire at the end of each program year--grantees must submit a new request for
approval each year to exercise this option. Prepare your Budget Narrative so that it is
consistent with your Administrative Cost Increase request. If ETA denies your request,
you must resubmit a revised SF-424A and Budget Narrative.) Grantees will again have
the opportunity to request to increase the administrative cost limitation to up to 20
percent of the grant amount if the grantee can demonstrate that such an increase will help
it mitigate the impact of the COVID-19 public health emergency on its operations,
employees, and/or participants. Accordingly, ETA will consider requests to authorize an
increase in the amount available for administrative costs from 13.5 percent to no more
than 20 percent if: 1) we determine that it is necessary to carry out the project; and 2)
you demonstrate one of the following conditions:
a. Your project is incurring major administrative cost increases in necessary
program components (e.g., liability insurance, payments for workers'
compensation for staff, costs associated with achieving unsubsidized
placement goals, or other operation requirements imposed by the Department
of Labor);
b. The number of community service assignment positions or eligible minority
individuals participating in your project that will decline if the amount available for
paying the cost of administrative costs is not increased; or
c. The project size is so small that the amount of administrative expenses incurred to
carry out the project necessarily exceeds 13.5 percent of the grant amount.
4. Extension of Average Project Duration (20 CFR 641.570(c)(2)). (Approvals for this
option expire at the end of each program year--grantees must submit a new request for
ATTACHMENT V
approval each year in order to exercise this option.) Grantees must manage SCSEP
projects in such a way that the average participation length for participants does not
exceed 27 months. However, grantees may request permission from ETA to increase the
allowable maximum average project duration to 36 months. The request must:
(a) State your current average duration and estimate the average duration for the coming
program year.
(b) Describe your past, current, and planned efforts to achieve an average duration of 27
months.
(c) Describe the exceptional circumstances that warrant an extension to 36 months, as set
forth in the regulations, including one or more of the following conditions:
(i) High rates of unemployment, poverty, or participation in the program of block
grants to states for temporary assistance for needy families established under
part A of title IV of the Social Security Act, in the areas served by the grantee,
relative to other areas of the state or nation.
(ii) Significant downturns in the economy of an area served by the grantee or in the
national economy.
(iii) Significant numbers or proportions of participants with one or more barrier to
employment (including "most-in-need" individuals as described in 20 CFR
64l.710(g)) served by the grantee, relative to such numbers or proportions for
grantees serving other areas of the state or nation.
(iv) Changes in federal, state, or local minimum wage requirements; or
(v) Limited economies of scale for the provision of community service employment
and other authorized activities in the areas served by the grantee.
5. On-the-Job Experience (OJE) Training. (Approvals for this option expire at the end of
each program year--grantees must submit a new request for approval each year in order
to exercise this option.) If you wish to provide OJE, you must address all of the
requirements outlined in Older Worker Bulletin 04-04
https://www.doleta.gov/seniors/Other_docs/04-04.pdf). You must also provide a copy
of your OJE policy and sample contracts to ETA for approval before you can exercise
this option.
6. Cross-Border Agreements (20 CFR 641.515(c)). (Approvals for this option expire at the
end of each program year--grantees must submit a new request or approval each year in
order to exercise this option.) State grantees may enter into agreements to permit cross-
border enrollment of eligible participants. These agreements must cover both state and
national grantee authorized positions, and you must submit them to ETA for approval.
7. Rotation Policy (20 CFR 641.575). (Approvals for this option expire at the end of each
program year--grantees must submit a new request for approval each year in order to
exercise this option.) You may establish a policy of rotating participants to a new host
agency or a different assignment within the current host agency. Your policy must
assure that you will make an individualized determination that a rotation is in the best
interest of the participant, and that rotation will further the acquisition of skills listed in
the participant's individual employment plan.
What does federal law require today?
This guidance has been rescinded. Ezel checks current federal labor law as it stands now and answers your situation with citations.
Opens in Ezel Pro.
- Checks the law as it stands today, not only this page
- Cites every source it relies on, so you can verify it
- Chat, drafting and research in one workspace