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Revised Trade Act Participant Report instructions
Summary ETA revised the Trade Act Participant Report used for Trade Adjustment Assistance and NAFTA transition assistance, aligning its fields with Workforce Investment Act reporting. States were told to use new privacy safe identifiers, file quarterly reports, and submit data over the Internet; the packet includes the complete record layout and instructions. ETA now labels the letter Canceled.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 11-00
Date issued
March 2, 2001
Status
Rescinded
ETA labels this advisory Canceled without giving a cancellation date or instrument. The letter rescinded GAL Nos. 5-98 and 5-98, Change 1.
Status last verified October 25, 2026
Is this still the rule?
This document has been rescinded. Ezel checks what federal law requires today, under current federal labor law, and answers your situation with citations.
About this page: The full text below is the official document from U.S. Department of Labor, Employment and Training Administration (ETA). Ezel adds the plain-English summary and tracks the document's status. The official source linked on this page is authoritative for any reliance.
U.S. Department of Labor
Employment and Training Administration
Washington, D.C. 20210
CLASSIFICATION: Trade Act/TAPR
CORRESPONDENCE SYMBOL: OAS
DATE: March 2, 2001
TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 11-00
TO: ALL STATE WORKFORCE LIAISONS
ALL STATE EMPLOYMENT SECURITY AGENCIES
ALL STATE WORKER ADJUSTMENT LIAISONS
ALL STATE ONE-STOP CENTER SYSTEM LEADS
FROM: LENITA JACOBS-SIMMONS
Deputy Assistant Secretary
SUBJECT: Revision of the Trade Act Participant Report (TAPR)
RESCISSIONS: GAL 5-98 and GAL 5-98, Change 1
EXPIRATION DATE: Continuing
1. Purpose. To provide detailed information on the revisions and new submission procedures for
the Trade Act Participant Report (TAPR).
2. References. The Trade Act of 1974, as amended; Title V of the North American Free Trade
Agreement (NAFTA) Implementation Act (Pub. L. 103-182); 20 CFR Part 617; 29 CFR Part 97;
General Administration Letter (GAL) No. 5-98, and GAL No. 5-98, Change 1; Workforce
Investment Act (WIA) of 1998 (Public Law 105-220); Vol. 62, No. 210, Federal Register, pg.
58789, (1997).
3. Background. In 1998, the Employment and Training Administration (ETA) implemented a
new reporting system, the Trade Act Participant Report (TAPR), which tracks program
performance and participant outcomes for the Trade Adjustment Assistance (TAA) and NAFTA
Transitional Adjustment Assistance (NAFTA-TAA) programs. This directive replaces GAL No.
5-98 and 5-98, Change 1 and provides detailed information on revisions to the TAPR that align it
with the broader performance and outcomes reporting system established under WIA. Additional
revisions to the TAPR incorporate new race/ethnicity reporting requirements established by the
Office of Management and Budget (OMB).
4. Approval. The reporting requirements for the TAPR are approved by OMB according to the
Paperwork Reduction Act of 1995 under OMB Control No. 1205-0392, expiration date
2/29/2004. Regulations published at § 617.61 give the Secretary the authority to require the
States to report the data described in this directive; therefore, the respondent’s obligation to fulfill
these requirements is mandatory. NOTE: Persons are not required to respond to this collection
of information unless it displays a currently valid OMB control number.
5. Burden Disclosure. Public reporting burden for this collection of information is estimated to
average 160 hours per State per year, including the time for reviewing instructions, searching
existing data sources, gathering and maintaining the data needed, and completing and reviewing
the collection of information. Some States will require more than 160 hours per year, and some
less. Send comments regarding this burden estimate or any other aspect of this collection of
information, including suggestions for reducing this burden, to the U.S. Department of Labor,
Office of Adult Services, Division of Trade Adjustment Assistance, Room C-5311, 200
Constitution Ave., N.W., Washington, DC 20210 (Paperwork Reduction Project 1205-0392).
6. National Office and Regional Office Support. The National Office and the Regional
Offices will provide the necessary support to ensure a smooth transition into the revised reporting
system. The National Office will provide current reports on the status of TAPR reporting to all
Regional Offices, which can then assist in providing any needed support to their States.
7. Funding. For the purpose of implementing the TAPR revisions, States may access a limited
amount of Fiscal Year 2001 NAFTA-TAA administrative funds. States should prepare a request
for funds, along with a supporting statement that justifies the funding request, on Form ETA 9023
(OMB Control No: 1205-0275). These requests should be submitted to the State’s appropriate
Regional Office.
8. Action Required. State Administrators are required to provide the above information to
appropriate staff. State Trade Act Coordinators (or the individuals assigned responsibility for
submitting the reports in the State implementation plans) are required to prepare and submit
quarterly reports according to the instructions attached to this directive. The first quarterly report
is to cover participants who exited during the quarter July 1, 1999 through September 30, 1999,
and must be submitted no later than March 30, 2001. Reports are required for each quarter
thereafter; future reports will be due no later than 45 days after the end of the reporting quarter,
as defined in the attached instructions.
NOTE: Under Section § 205(c)(2)(C)(viii) of the Social Security Act, social security account
numbers and related records that are obtained or maintained by authorized persons pursuant to
any provision of law enacted on or after October 1, 1990, shall be confidential, and no authorized
person shall disclose any such social security number (SSN) or related record. In addition, the
OMB terms of clearance require that DOL not accept any TAPR reports from the States that
include information, particularly a SSN, that could identify the person to whom the report refers.
As a consequence, States are required to remove any personal identifying information such as an
applicant’s name or SSN from TAPR records being submitted to ETA. States are required to
establish methods of deriving individual identifiers to be used in place of SSN’s; the attached
instructions provide further information.
9. Inquiries. Inquiries related to the implementation of the new reporting system should be
directed to the appropriate Regional Office or to Curtis Kooser by telephone on (202) 693-3569
(this is not a toll-free number), or by e-mail at [email protected].
10. Attachments.
I. General Instructions
II. Summary of Changes
III. TAPR Record Layout
IV. Data Submission Instructions
Attachment 1: General Instructions
TRADE ACT PARTICIPANT REPORT
GENERAL INSTRUCTIONS
The following instructions are intended to aid States in preparing TAPR reports. Because each State
has its own data system, these instructions are general in nature. Database-specific issues must be
addressed by each State. States may obtain technical assistance by contacting their appropriate
Regional Office Trade Act representative or by calling Curtis Kooser on (202) 693-3569, or by e-mail
at [email protected].
1. TAPR reports must be submitted each quarter. Each report is to consist of records for Trade
Act participants who have exited during a particular quarter. Because of lags that are caused by the
use of wage record data for outcomes, there may be some confusion between “quarter of exit” and
“reporting quarter”, which mean different things. The “quarter of exit” is the quarter in which the
participants, whose records are in the report, exited the Trade Act program. The “reporting quarter”
is the quarter during which the records for the exiters should be completed and the report assembled.
Reports are due to ETA within 45 calendar days after the end of the reporting quarter. The
“reporting quarter” is five quarters after the “quarter of exit”. The table below should make these
terms more clear.
Quarter of Exit Reporting Quarter Due Date
July - September, 1999 October - December, 2000 March 30, 2001 (not 45 days
after December 31, 2000
because it’s the first report
under the revised system.)
October - December, 1999 January - March, 2001 May 15, 2001
January - March, 2000 April - June, 2001 August 15, 2001
April - June, 2000 July - September, 2001 November 15, 2001
July - September, 2000 October - December, 2001 February 15, 2002
October - December, 2000 January - March, 2002 May 15, 2002
2. The reports must consist of individual TAPR records in comma-delimited format. This means
that each data item must be surrounded by double quotes and separated from the other data items by
commas. In a comma-delimited format, there is no need to “pad” data items with zeroes so that the
item fills a particular number of characters. The first few data items for a record from the mythical
State of Harmony might look like this:
“Harmony”,”123ABC4F67”,”19651022”,”1”,”“,”2”,”2”,”1”,”2”,”2”,”2”,”“, (etc.)
Note that there are two fields in the example record above that do not have any data; there are only
two double quotes between the commas, like this: ,”“,. That is how missing or unknown data items
are to be reported. There is no longer an entry (such as 9, for example) to denote missing or
unknown. There are 49 fields in a TAPR record; therefore, there must be 48 separating commas (do
not put a comma after the 49th field).
3. States are prohibited from including actual Social Security Numbers (SSN) in any TAPR
report. There are three reasons for this: (1) the OMB terms of clearance require this; (2) sending
personal data identified by name or SSN is a probable violation of the Social Security Act; and (3)
many State Unemployment Insurance agencies will not allow wage record data to be reported in other
databases if the wage record data is identified by SSN. Therefore, the second field of each TAPR
record must be an individual identifier, created by the State, that will conceal the actual identity of
the exiter whose data are being reported. States are free to create these identifiers in the way that
is best for them. However, this identifier must be between 1 and 9 characters in length, and may use
only alphabetic and numeric characters (no punctuation marks or other special characters).
IMPORTANT: individual identifiers should be created by the State in such a way that they identify
the same individual no matter where that individual is in the State employment and training system.
In particular, TAPR identifiers and the equivalent identifiers for the Workforce Investment Act
Standardized Record Data (WIASRD) report should be created in the same way, and the same
identifier should refer to the same person in both systems.
4. A record should be opened whenever a participant enters the Trade Act system. At that time,
the participant characteristics should be entered and the pre-program wage record data obtained. As
the participant receives Trade Act benefits and services, those should be entered in his/her record.
Finally, once the participant is determined to have exited, the outcomes data and post-program wage
records should be obtained and entered. At this point, the record should be ready for submission to
ETA.
5. TAPR data must now be submitted directly to ETA’s Office of Technology and Information
Services (OTIS). The submission process is a simple file transfer over the Internet. Detailed
instructions are contained in the document entitled “Data Submission Instructions”, which is attached.
6. While preparing reports for the original TAPR, some States encountered confusion about
reporting data in Section II, Activity and Service Record, when the participant did not receive any
training. For the revised TAPR, if a participant receives no training whatever, all of the training-
related fields (field numbers II.1a through II.1j) must be reported as no data (two consecutive double
quotes with nothing between - see instruction 2 above).
7. There are certain fields in the original TAPR that are much the same in the new TAPR but
have been rearranged to match the WIASRD specifications. All data on new participants should be
gathered according to the new TAPR specifications. However, for the first few quarters, existing
TAPR data (original format) for client characteristics and benefits/services rendered will be used to
prepare new reports with the new outcomes measures. In order to convert existing TAPR data into
new TAPR data, the following conversions should be made:
Veteran Status: 1 in the original TAPR should be mapped to 2 in the new TAPR.
Highest School Grade Completed: both 17 and 18 in the original TAPR should be mapped
to 17 in the new TAPR. The indicator for GED or equivalent (88) is to be used for new participants,
unless the difference between high school graduate and GED can easily be obtained from the original
data.
Trade Readjustment Allowances: 4 in the original TAPR should be mapped to 0 in the new
TAPR.
8. There are two fields where occupational codes are to be entered, and two associated fields
where values from the occupational coding system are to be entered. All States should be moving
as quickly as possible to the O*NET Version 3.0 occupational coding system. The other possible
systems are included for backward compatibility and for use during the transition period.
O*NET replaces the DOT, and the eight-digit O*NET version 3.0 is the current version.
States may no longer use the O*NET 98 code system. In addition, the OES system is being replaced
by the Standard Occupational Code (SOC) system. The SOC value for a classification is the same
as the first six digits of the O*NET 3.0 code system, so there is no need for a separate choice of SOC
in the TAPR specifications.
9. States may obtain assistance on preparing and submitting TAPR reports through their
Regional Office Trade Act representative, or by calling Curtis Kooser on (202) 693-3569 or
e-mailing him at [email protected]. The National Office will implement a regular feedback system
so that all of the Regional Office Trade Act representatives will be current on the status of TAPR
reporting for their States. Regional Office Trade Act representatives will also receive quarterly
summaries of the actual data from their respective States, along with the national summary. States
will receive immediate feedback on their submissions through the Internet. For more details, see the
attached document entitled Data Submission Instructions.
Attachment 2: Summary of Changes
TRADE ACT PARTICIPANT REPORT
SUMMARY OF CHANGES
The Trade Act Participant Report (TAPR) is the mechanism for the Division of Trade
Adjustment Assistance (DTAA) to report on program performance and participant outcomes for the
Trade Adjustment Assistance (TAA) and NAFTA Transitional Adjustment Assistance (NAFTA-
TAA) programs. The population served by the TAA and NAFTA-TAA programs is a subset of the
population formerly served by the dislocated worker program authorized under Title III of the Job
Training Partnership Act (JTPA). Therefore, the current TAPR, which has been in effect since the
beginning of fiscal year 1999, was modeled closely after the Standardized Program Information
Report (SPIR) used by the dislocated worker program.
The enactment of the Workforce Investment Act of 1998 (WIA) has fundamentally changed
the Federal employment and training programs. In particular, the program performance and
participant outcomes reporting system for the adult dislocated worker program has been substantially
changed. Beginning July 1, 2000, Federal programs authorized under Title I of WIA will use the
Workforce Investment Act Standardized Record Data (WIASRD) system. Also, the TAA and
NAFTA-TAA programs are now required partners in State One-Stop systems. In view of these
changes, it has become necessary to revise the TAPR to keep it in close coordination with the
WIASRD.
This document is a summary of the changes to the TAPR. The most important changes are
the use of wage record data to determine whether participants have become reemployed and what
their post-program earnings are. The wage record data replaces data that could only be collected by
tracking all individual participants after they exited the program. Another important change is to
incorporate the latest OMB guidelines for reporting race and ethnicity. There are other changes that
make the data fields of the TAPR match the order and the format of the equivalent data fields in the
WIASRD.
Section I. Identification and Characteristics of Applicant
1. Each individual is assigned an identifier which is not the person’s Social Security
Number. This is required by the terms of OMB clearance and by the Social Security
Act for reporting sensitive individual data, which cannot be identified by SSN.
2. The Race and Ethnicity fields are now in compliance with the most recent OMB
directives. There are now five fields for reporting race and an additional, independent
one for reporting ethnicity (Hispanic or not).
3. The fields have been slightly reordered so that they are in the same order as the
equivalent fields in the WIASRD.
4. Date formats are now YYYYMMDD, changed from MMDDYYYY.
5. A field identifying Pell Grant recipients has been added.
6. The field for wage at qualifying separation has been dropped. Wage record data will
replace this information.
7. The veteran status field now has three choices.
8. The highest school grade completed field now has only one choice for education
beyond the bachelor’s degree. Also, there are now separate choices for regular high
school diploma and for GED.
Section II. Activity and Service Record
1. Type of training has been expanded from one to three fields. Each type of training
can now be identified separately.
2. A field for date of registration for a WIA Title I program has replaced the field for
basic reemployment services.
3. The Other Federal Coenrollment field has been updated to include National
Emergency Grant recipients, and the Pell Grant recipient information now has its own
field in Section I.
Section III. Outcomes
1. This section has been substantially changed to incorporate the wage record method
of recording reemployment and earnings replacement. Therefore, the fields for
entered unsubsidized employment, hours worked per week, hourly wage at
termination, receives fringe benefits, State where job is located, and job covered by
Unemployment Insurance have been dropped.
2. Fields for date of exit (formerly termination, but the definition is the same),
occupational code, and recalled by layoff employer have been retained.
3. Fields for employed in first full quarter after exit, employed in third full quarter after
exit, and earnings for the following quarters: three and two quarters prior to the
quarter of qualifying separation, and first, second and third full quarters following the
quarter of exit have all been added.
Finally, the TAPR data must be submitted to ETA’s Office of Technology and Information
Services (OTIS) over the Internet. OTIS has specified that data files must be in comma-delimited
format. That is, each data item in a record is separated from the next one by a comma. There is no
need to count the number of characters in a field, nor any need to pad a data item with zeroes to fit
a fixed field size. However, each data item must be surrounded by double quotes. Any missing or
unknown data items must be shown as consecutive double quotes between the commas. The attached
instructions provide further information.
Attachment 3: TAPR Record Layout
TRADE ACT PARTICIPANT REPORT
REVISED PARTICIPANT RECORD LAYOUT
Field Number Field Name Guidelines and Comments
Section I: Identification and Characteristics of Applicant
1 I.1. State name Record the full name of the reporting State
2 I.2. Individual The State should develop a process for assigning
Identifier an identifier to each person. This identifier for a
person must be the same for every period of
participation and in every local area and Statewide
program in the State. The identifier may have both
alphabetic and numeric characters, and must be
between 1 and 9 characters long.
3 I.3. Date of birth Record the individual’s date of birth in the
following format: YYYYMMDD. NOTE: this is
changed from the original TAPR which used the
MMDDYYYY format.
4 I.4. Gender Record the individual’s gender:
1 = Male
2 = Female
5 I.5. Individual with a Record the code which indicates the individual’s
disability disability status:
1 = Yes, but not a substantial barrier to
employment
2 = Yes, and a substantial barrier to
employment
3 = No, individual does not have a disability
NOTE: codes 1 and 2 are reversed from the
original TAPR
6 I.6. Ethnicity - A person of Cuban, Mexican, Puerto Rican, South
Hispanic or or Central American, or other Spanish culture or
Latino origin, regardless of race. The term “Spanish
origin” can be used in addition to “Hispanic or
Latino”
1 = Yes
2 = No
Field Number Field Name Guidelines and Comments
I.7. Race
7 I.7a. American Indian A person having origins in any of the original
or Alaska Native peoples of North and South America (including
Central America), and who maintains tribal
affiliation or community attachment
1 = Yes
2 = No
8 I.7b. Asian A person having origins in any of the original
peoples of the Far East, Southeast Asia, or the
Indian subcontinent including, for example,
Cambodia, China, India, Japan, Korea, Malaysia,
Pakistan, the Philippine Islands, Thailand, and
Vietnam.
1 = Yes
2 = No
9 I.7c. Black or African A person having origins in any of the black racial
American groups of Africa. Terms such as “Haitian” or
“Negro” can be used in addition to “Black or
African American”
1 = Yes
2 = No
10 I.7d. Native Hawaiian A person having origins in any of the original
or Other Pacific peoples of Hawaii, Guam, Samoa, or other Pacific
Islander Islands
1 = Yes
2 = No
11 I.7e. White A person having origins in any of the original
peoples of Europe, the Middle East, or North
Africa
1 = Yes
2 = No
Field Number Field Name Guidelines and Comments
12 I.8. Veteran status Record the code that indicates whether the
individual served in the active U.S. military, naval,
or air service for a period less than or equal to 180
days, and who was discharged or released from
such service under conditions other than
dishonorable, or whether the individual met the
conditions above for more than 180 days.
1 = Yes, less than or equal to 180 days
2 = Yes, more than 180 days
3 = No
13 I.9. Limited English Record the proficiency status of the individual:
language 1 = An individual who has limited ability in
proficiency speaking, reading, writing, or understanding
English, and (a) whose native language is
not English, or (b) who lives in a family or
community environment where a language
other than English is the dominant
language.
2 = Does not meet any of the criteria in (1)
above.
14 I.10. Unemployment Record the code indicating which of the following
compensation classifications best describes the individual’s UC
status status on the date of application:
1 = Claimant: an individual who has filed a
claim and has been determined monetarily
eligible for benefit payments under one or
more State or Federal unemployment
compensation programs, and who has not
exhausted benefit rights or whose benefit
period has not ended.
2 = Exhaustee: an individual who has
exhausted all UC benefit rights for which
he/she has been determined monetarily
eligible, including extended benefit rights,
or whose benefit period has ended.
3 = None
Field Number Field Name Guidelines and Comments
15 I.11. Pell Grant Record whether the individual has been notified
recipient that he/she will be receiving a Pell Grant
1 = Yes
2 = No
16 I.12. Highest school Enter the highest school grade completed by the
grade completed individual, using the following codes:
00 = No school grade completed
01-11 = Number of elementary/secondary
school grades completed
12 = High school graduate
88 = Attained certificate of equivalency for
a high school diploma
13-15 = Number of school years completed
16 = Bachelor’s degree or equivalent
17 = Education beyond the Bachelor’s
degree
17 I.13. Most recent Record the most recent date of separation from
qualifying trade-impacted employment that qualifies the
separation individual to receive benefits and/or services under
the Trade Act. Use the YYYYMMDD format.
18 I.14. Tenure with Record the total number of months that the
employer at most applicant was employed with the employer of
recent qualifying record as of the applicant’s most recent qualifying
separation separation.
19 I.15. Date of Record the date, using YYYYMMDD format, on
application which the individual first applied for Trade Act
services/benefits under the applicable certification.
20 I.16. Petition number Record the petition number of the certification
which applies to the individual’s worker group. If
there is more than one petition number (for
example, certifications under both the TAA and
the NAFTA-TAA programs), record the petition
number of the program from which the training is
paid, unless a waiver was issued. Do NOT include
any alphabetic suffix; record the petition number
only.
Field Number Field Name Guidelines and Comments
21 I.17. Program of Enter the program under which the individual
participation received services and benefits, using the following
codes:
1 = TAA
2 = NAFTA-TAA
3 = Both
22 I.18. Date of Record the date (using YYYYMMDD format) on
participation which the individual BEGAN to receive Trade
Act-funded program benefits and/or services. An
applicant becomes a participant upon first receipt
of training (including travel and/or subsistence),
TRA, job search allowance, or relocation
allowance.
Field Number Field Name Guidelines and Comments
Section II: Activity and Service Record
II.1. Training
23 II.1a. Date entered Record the date (using YYYYMMDD format)
training when the participant’s approved training began.
NOTE: Trade Act-approved training which begins
under the WIA dislocated worker program may
have a date entered training that is earlier than the
participant’s application date.
24 II.1b. Date completed, Record the date (using YYYYMMDD format)
or withdrew when the participant completed training or
from, training withdrew permanently from training.
25 II.1c. Training Record the appropriate code:
completed 1 = Yes, completed approved training course
2 = No, did not complete (withdrew)
26 II.1d. Travel while in Record the appropriate code:
training 1 = Yes, received travel allowance while in
training
2 = No, did not receive a travel allowance
27 II.1e. Subsistence Record the appropriate code:
while in training 1 = Yes, received subsistence allowance while
in training
2 = No, did not receive a subsistence allowance
28 II.1f. Occupational Record the 8-digit O*NET version 3.0 code, the
skill training 5-digit OES code, or the 9-digit DOT code that
code best describes the occupation that the training
leads to. DOT codes are now obsolete. States
must transition to O*NET version 3.0 codes. If
the participant’s training was not related to any
specific occupational skills, record 999999999.
Field Number Field Name Guidelines and Comments
29 II.1g. Occupational Record the system of occupational codes used in
code system field II. 1f above:
1 = 5-digit OES code
2 = 8-digit O*NET Version 3.0 code (embodies
the 6-digit SOC code)
3 = 9-digit DOT code
0 = None
NOTE: because the DOT code system is being
phased out, and the OES system is being replaced
by the SOC system, the use of O*NET codes is
strongly encouraged.
30 II.1h. Received Record whether the participant received
occupational occupational (classroom) training.
skills 1 = Yes
(classroom) 2 = No
training
31 II.1i. Received on- Record whether the participant received on-the-job
the-job training training.
1 = Yes
2 = No
32 II.1j. Remedial Record whether the participant received remedial
1 training training.
1 = Yes
2 = No
NOTE: fields II.1h, II.1i, and II.1j were grouped in one field in the original TAPR
33 II.2. Trade Record whether the participant received any Trade
Readjustment Readjustment Allowances (TRA).
Allowances 0 = Did not receive any TRA
(TRA) 1 = Received basic TRA
2 = Received additional TRA
3 = Received both basic and additional TRA
34 II.3. Waiver from Record whether the participant received a waiver
training from the training requirement.
requirement 1 = Received a waiver from the training
requirement in order to receive basic TRA
(TAA program only)
2 = Did not receive a waiver
Field Number Field Name Guidelines and Comments
35 II.4. Job search Record whether the participant received a job
allowance search allowance.
1 = Yes
2 = No
36 II.5. Relocation Record whether the participant received a
allowance relocation allowance.
1 = Yes
2 = No
37 II.6. Date of If the participant was registered for a WIA Title I
registration program, record the date (using YYYYMMDD
format) of the registration.
38 II.7. Other Federal Record whether the participant was coenrolled in
coenrollment any of the following Federal programs:
0 = Not coenrolled in any other Federal
program
1 = WIA Title I dislocated worker program
2 = WIA Title I National Emergency Grant
program
3 = Both 1 and 2 above
4 = Other Federal job training (in addition to
either 1 or 2 or both)
5 = Other Federal job training (not including
either 1 or 2)
NOTE: Receipt of a Pell Grant is no longer
recorded in this field, as it was in the original
TAPR. Use field I.11 to record Pell Grant status.
Field Number Field Name Guidelines and Comments
Section III: Outcomes
39 III.1. Date of exit Record the last date on which Trade Act-
funded services or WIA Title I partner services
were received by the participant. There are
two ways to determine exit:
1. a participant who has a date of
completion or known exit from Trade
Act-funded services (or, if later, from
WIA Title I-funded services for
coenrollees) (hard exit), or
2. a participant who does not receive any
Trade Act-funded or non-TAA partner
services for 90 days and is not
scheduled for future services (soft exit)
NOTE: this definition is functionally equivalent
to the definition of terminee in the original
TAPR.
40 III.2. Employed in Record whether the participant was employed
first full quarter in the first full quarter after exit.
after exit 1 = Yes
2 = No
41 III.3. Occupational Record the occupational code that best
code (if describes the exiter’s employment. Occupation
available) can be recorded using 8-digit O*NET codes,
5-digit OES codes, or 9-digit DOT codes.
42 III.4. Occupational Record the system of occupational codes used
code system in field III.3 above:
1 = 5-digit OES code
2 = 8-digit O*NET Version 3.0 code
(embodies the 6-digit SOC code)
3 = 9-digit DOT code
0 = None
NOTE: because the DOT code system is being
phased out, and the OES system is being
replaced by the SOC system, States must
transition to the O*NET version 3.0 codes.
Field Number Field Name Guidelines and Comments
43 III.5. Employed in Record whether the participant was employed
third full quarter in the third full quarter after exit..
after exit 1 = Yes
2 = No
Total earning from
wage records
44 III.6. Three quarters Earnings in the third full quarter prior to the
prior to most participant’s most recent qualifying separation.
recent qualifying Format 00000.00
separation
45 III.7. Two quarters Earnings in the second full quarter prior to the
prior to most participant’s most recent qualifying separation
recent qualifying Format 00000.00
separation
46 III.8. First quarter Earnings in the first full quarter after the
following exit participant has exited.
Format 00000.00
47 III.9. Second quarter Earnings in the second full quarter after the
following exit participant has exited.
Format 00000.00
48 III.10. Third quarter Earnings in the third full quarter after the
following exit participant has exited.
Format 00000.00
49 III.11. Recalled by Record whether the participant was recalled by
layoff employer the employer where the qualifying separation
took place.
1 = Yes
2 = No
Attachment 4: Data Submission Instructions
Trade Act Participant Report
Data Submission Instructions
February 2001
Introduction
This document provides instructions for on-line reporting of the new Trade Act Participant
Report (TAPR). The new Oracle system is Internet-based to allow real time reporting of
all TAPR data and replaces the previous system operated by Social Policy Research. As
such, this site must be used to report performance and outcomes data for participants
exiting the Trade Adjustment Assistance and North American Free Trade Agreement
(NAFTA) Transitional Adjustment Assistance programs.
TAPR data entered into the new system should reflect program outcomes for exiters for
the period ending July-September 1999 (i.e., fourth quarter of FY 1999). Subsequent
reports must be submitted for consecutive quarters beginning with the October - December
1999 reporting quarter. The table below should be used as a guide in determining when
performance and outcomes data are to be reported for participants exiting the Trade
program. Participant performance and outcomes data are due no later than 45 calendar
days after each reporting quarter’s end.
Report Submission Timetable
Quarter of Exit Reporting Quarter Due Date
July - September 1999 October - December 2000 March 30, 2001 (not 45 days
after December 31, 2000
because it’s the first report
under the revised system.)
October - December 1999 January - March 2001 May 15, 2001
January - March 2000 April - June 2001 August 15, 2001
April - June 2000 July - September 2001 November 15, 2001
July - September 2000 October - December 2001 February 15, 2002
October - December, 2000 January - March, 2002 May 15, 2002
Technical or programmatic questions regarding this new system may be directed to your
Regional Office Trade Act representative, or to Curt Kooser, Division of Trade Adjustment
Assistance, at (202) 693-3569, or by e-mail [email protected].
Trade Act Reporting System
Logging On
The TAPR operates from the web browser on your computer through the Internet.
1. Open your Internet browser from your workstation.
2. Type URL http://www.etareports.doleta.gov into the Internet Location: address
line and press Enter. The Grantee Reporting System login window is displayed.
3. Enter your assigned password in the Password field in all lowercase. Click
Login to continue. The Grantee Reporting System login window is displayed. To
cancel, type another URL in the Internet Location field or click File >Exit from the
Internet menu bar.
Figure 1
4. The system will prompt you to choose the quarter of exit for the participants this
report covers. Choose the appropriate quarter of exit, then click Continue.
(Shown in Figure 2)
Figure 2
Trade Act Reporting System
5. After choosing the quarter of exit, the system will prompt you to select the file to
be uploaded.
Figure 3
Uploading Data
1. To upload data, type in the complete path and filename OR press the Browse
button to search your system. Once the desired file has been entered, click the
Load button.
2. An Edit Check program will be used to ensure the accuracy of all data before the
system will accept the upload of your data. If errors are found, an Error Report
will be generated on screen. This report will identify error(s) found in a particular
report and provide a list of values needed to correct the report.
3. To obtain a hard copy of the Error Report, simply select the Print option on your
browser. This report can also be saved by selecting the File Save As option on
your browser.
4. In order to upload your data, you will have to fix all of the identified errors. The
system WILL NOT allow you to upload ANY data if errors are identified in the
file. If you are unable to successfully correct the errors, contact Curt Kooser in
the National Office at (202) 693-3569, or by e-mail [email protected].
Trade Act Reporting System
5. Once you have passed all the edit checks and the report data is successfully
uploaded, a confirmation will be printed on the screen which includes the date
and time of the successful transmission. This confirmation also will be
forwarded to the ETA National and Regional Office representatives.
Figure 4 (sample confirmation screen): The report for State: DC; Report
Period: 12/31/2000; Number of Records Loaded: 3; Has Successfully Passed All
Edit Checks And has been Accepted on 02/09/2001, 11:12 AM! The screen says,
“Note: Please print this screen for your records.”
Modifications to the Data
1. After data has been successfully submitted, you will still have the opportunity to
modify your submission.
2. If a modification is required on one or several records, please resubmit the entire
file following the above instructions for uploading data. The system will
overwrite the old data, and replace it with your new submission.
Trade Act Reporting System
No Exiters to Report
1. It is possible to have a quarter in which there are no exiters. If that is the case,
then select the menu button labeled: No Exiters for this Quarter.
2. If data for that quarter has not been previously submitted, you will receive a
confirmation screen indicating that you did not have any exiters for the quarter.
3. If data already existed for that quarter, the system will ask if you wish to delete it
before moving on. This is a safety mechanism, in case you selected the wrong
quarter to report.
Logging Off
You may have to exit from several windows and menus to log off the WIA TAPR system
(depending on the current windows that are open). A general method is detailed
below.
1. Select File >Exit from the menu bar. You may also click the close window icon
(x) in the upper right corner.
2. Click Logout from any submenu or from the TAPR main menu. The program and
all windows are closed.
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