JTPA Summary Program Report form and reporting instructions

Training and Employment Guidance Letter No. 10-97

U.S. Department of Labor, Employment and Training Administration. Classification: JTPA/JSPR. Correspondence symbol: TDCR. May 26, 1998. Rescissions: None. Expiration Date: Continuing.

TO: All State JTPA Liaisons; All State Employment Security Administrators; All State Worker Adjustment Liaisons; All One-Stop Career Center System Leads.

FROM: David Henson, Director, Office of Regional Management

SUBJECT: Instructions for Preparation of the JTPA Summary Program Report (JSPR)

Official archive text (accessed October 26, 2026): https://oui.doleta.gov/dmstree/tegl/tegl97/tegl_10-97.htm

1.  Purpose: To transmit to States the final format and instructions for the JTPA Summary Program Report (JSPR), formerly called the JASPR, (ETA 9047).

2.  References: 

    a.  TEIN 48-93 and TEIN 48-93, Change 1, and

    b.  TEGL No. 7-95, "JTPA Intertitle Transfer of Funds".

3.  Background: The JTPA Annual Summary Program Report (JASPR) (ETA 9047) expired on July 31, 1997. The JASPR was an annual report of non-financial characteristics of Title II-B summer and Title I, Section 123 (8%) program participants. The Department's ability to respond to Congressional and Administration inquiries, measure and evaluate the program's effectiveness, and monitor program imbalances in a timely manner was severely limited because the JASPR only collected participant characteristics data and was submitted only once a year at the end of the program. The JTPA Summary Program Report (JSPR), which replaces the JASPR, addresses these limitations by: 1) collecting financial and cost information in addition to characteristics data for the Title II-B and Section 123 programs, and 2) increasing the frequency of data collection for the Title II-B program.

4.  OMB Approval and Reporting Burden: The JSPR requirements have been approved by the Office of Management and Budget (OMB) according to the Paperwork Reduction Act of 1995, under OMB Approval Number 1205-0379, with an expiration date of 1/31/99. Persons are not required to respond to this collection of information unless it displays a currently valid OMB control number.

    Burden hours for this collection of information are estimated to average 3 hours including time for reviewing the information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the U.S. Department of Labor, Office of Job Training Programs, 200 Constitution Avenue, N.W., Washington, D.C. 20210 (Paperwork Reduction Project 1205-0379).

5.  Reporting Requirements: The JSPR will be submitted three times during the summer program: at the beginning of the summer, planning estimates will be provided; during mid-summer, an interim performance report will be submitted; and a final performance report will be submitted at the end of the summer program. The State will submit a JSPR for the Title II-B summer youth program to the National Office and the appropriate Regional Office simultaneously, using the following schedule:

                            Data as of   due to RO/NO
      --------------------- ------------ --------------
      Planning Estimates:   June 15      June 30
      Mid-summer Report:    July 15      July 31
      End of Program:       Sept 30      Oct 15

    A separate single JSPR will be submitted by the State 45 days after the end of the Title I, Section 123 (State Education and Coordination Grants) program year report period (June 30), but no later than August 15.

    The approved format and instructions for completion of the JSPR are attached. States may submit the JSPR data on a floppy disk or by electronic mail using the JSPR File Format in Attachment II. In compliance with the Paperwork Reduction Act of 1980, ETA continues to encourage States to transmit data electronically. ETA is currently developing the capability to report this information by direct data entry on an Internet website. Revised reporting instructions will be forwarded upon completion.

6.  Action Required: State Liaisons are requested to distribute the attached JSPR instructions to all offices within the State which need such information to implement the JSPR reporting requirements.

7.  Inquiries: Questions concerning this Training and Employment Guidance Letter should be directed to your appropriate Regional Office or Haskel Lowery at (202) 219-5305.

8.  Attachments: 

    I.  JTPA Summary Program Report (ETA 9047) Form and instructions.

    II. JSPR File Format

Attachment I: JSPR format instructions

Official archive PDF (accessed October 26, 2026): https://oui.doleta.gov/dmstree/tegl/tegl97/tegl_10-97a.pdf

TEGL 10-97 Attachment I

                JTPA SUMMARY PROGRAM REPORT (JSPR)
                        FORMAT INSTRUCTIONS
           "Title II-B" and "Title I, Section 123 (8%)"

1. Purpose. The JTPA Annual Summary Program Report (JSPR) (ETA
9047), formerly called the JASPR, displays participant enrollment
information and cumulative data on the characteristics of
individuals who participated in the Title II-B grant. The form
has been modified to allow the collection of financial and cost
information. The new cost and financial information will be used
to determine levels of program services and will allow the
Department to gain greater access to information on program
expenditures and participant costs to respond to Congressional
and Administration oversight.

In the past, financial information for the JTPA Title II-B grant
and for the Title I, Section 123, was exclusively reported on the
JTPA Quarterly Status Report (JQSR) (ETA 9040) OMB No. 1205-0323
expiration date July 31, 2001. Now similar financial data and
new cost information will be collected on the JSPR as well.
Also, a separate JSPR form will be used to capture annual
information for the JTPA Title I, Section 123, State Education
Coordination (8%) grant on a Statewide basis for the program year
ending each June 30. These reporting requirements have been
approved by the Office of Management and Budget (OMB) according
to the Paperwork Reduction Act of 1995, as amended, under OMB
Approval No. 1205-0379.

2.   General Instructions

     a.    The State will submit a JSPR for the Title II-B summer
           youth program to the National Office and the
           appropriate Regional Office simultaneously using the
           following schedule:

                                    Data as of     Due to RO/NO
           Planning Estimates         June 15           June 30
           Mid-summer Report          July 15           July 31
           End of Program             Sept 30            Oct 15

     b.    A separate JSPR will be submitted by the State for the
           Title I, Section 123 program. It shall be submitted 45
           days after the end of the program year (June 30), but
           no later than August 15.

One copy of the JSPR for the Title II-B and Title I, Section 123
programs will be provided to the appropriate Regional

Administrator for Employment and Training in the Department of
Labor Regional Office. An additional copy of each JSPR for these
grants will be provided to:

                 U.S. Department of Labor
                 Employment and Training Administration
                 Office of Employment and
                   Training Programs
                 200 Constitution Avenue, N.W.
                 Room N-4463
                 Washington, D.C. 20210

3.   Facsimile of Form.   See the following page.

ETA 9047 form facsimile

The form below is transcribed from page 5 of the signed packet; blanks indicate fields to complete.

JTPA Summary Program Report (JSPR)
“Title II-B and Title I, Sec. 123”
U.S. Department of Labor, Employment and Training Administration
OMB No. 1205-0379. Expiration Date: 01/31/99.

A. State's Name and Address: [blank]
B. Grant Type: [ ] Title II-B, CY ____; [ ] Title I, Sec. 123, PY ____
C. State's Grant Number: [blank]
D. Report Period: From: ____ To: ____

Section I - STATEWIDE PARTICIPANT SUMMARY

    1. Total Participants
    2. Total Participants in Academic Enrichment including life skills training
    3. Total Participants in Private Sector Employment Activities
    4. Total Participants in Work Experience
    5. Total Participants in Academic Enrichment & Work Experience
    6. Total Participants in other Activities

Section II - PARTICIPANTS CHARACTERISTICS SUMMARY

    7. Male
    8. Female
    9. Age: 14 - 15 Years
10. 16 - 17 Years
11. 18 - 21 Years
12. 22 Years and Above (Title I, Sec. 123 ONLY)
13. Limited English Proficiency
14. Disability
15. Offender: Misdemeanors and Felonies
16. Received Title II-B Follow up Services (Sec. 253(d))
17. White (Not Hispanic)
18. Black (Not Hispanic)
19. Hispanic
20. American Indian or Alaskan Native
21. Asian or Pacific Islander
22. Attending School Full-time
23. Completed: Grades 0-8
24. Grades 9-11
25. Grades 12 and Above
26. Single Parent with dependent(s) under 18

Section III - FINANCIAL SUMMARY

27. Allotment (NOO Amount)
28. Carry-in
29. Transfers
30. Total II-B Funds Available
31. Total Expenditures
32. Average Hours participated per week
33. Average weeks participated
34. Average Hours in Academic Enrichment
35. Average Cost per Participant

Remarks: [blank]
E. Signature and Title: [blank]
F. Date Signed: [blank]
G. Telephone No.: [blank]

Persons are not required to respond to this collection of information unless it displays a currently valid OMB control number. Respondents obligation to reply to these reporting requirements are Mandatory (PL 102-367). Public reporting burden for this collection of information is estimated to average 3 hours per response, including the time for reviewing instructions, searching existing data sources gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the U.S. Department of Labor, Office of Employment Training Programs, Room N-4459, Washington, D.C. 20210 (Paperwork Reduction Project 1205-0379).

ETA 9047. October 1997.

4. Instructions for Completing the JTPA Summary Program
Report (JSPR) for Title II-B and Title I, Section 123,
Grants.

     A.   State's Name and Address

          Enter the name and address of the recipient State.

     B.   Type of Grant

          Designate the source of funding for the grant for
          which data is being provided on this JSPR, i.e.,
          Title II-B or Title I, Section 123.

     C.   State's Grant Number

          Enter the recipient State's grant number, as assigned
          by the Employment and Training Administration (ETA)
          in a separate issuance.

    D.    Report Period

          Enter in "From" the beginning date of the designated
          JTPA Title II-B report year, i.e., October 1, or the
          beginning of the Title I, Section 123, program year,
          i.e., July 1. Enter in "To" the ending date of the
          report period, as specified in Item 2, above.

    E.    Signature and Title (at bottom of the page)

          The authorized official of the Governor signs here
          and enters his/her title.

    F.    Date Signed

          Enter the date the report is signed by the
          authorized official.

    G.    Telephone Number

          Enter the area code and telephone number of the
          authorized official.

SECTION I - STATEWIDE PARTICIPATION SUMMARY

Line 1.    Total Participants (Cumulative)

Enter the total number of participants who were receiving
employment, training or services (except post-termination
services) funded under the grant, as appropriate, through the
end of the report period.

           "Participant", for reporting purposes, means any
            individual who has: (1) been determined eligible
            upon intake; and (2) started receiving subsidized
            employment, training or services (except post-
            termination services) funded under the Act, following
            intake. Individuals who receive ONLY outreach and/or
            intake and initial assessment services or post-
            termination services are excluded.

The Statewide entry on the JSPR Line 1, Total Participants, for
the Title I, Section 123, grant should be equal to the entry on
Line 34, Column (D), of the JQSR submitted for June 30.

Note: The entry on Line 1 is the total of Lines 2 through 6.

Line 2. Total Participants in Academic Enrichment including life
skills training

     Enter the number of Title II-B participants in academic
     enrichment including personal development courses, seminars,
     etc.--often referred to as Life Skills " instruction. This
     entry is a count of participants in academic enrichment
     activities ONLY and should not double count those
     participants included on line 5-- Academic Enrichment and
     Work Experience. This entry may not exceed the entry for
     Line 1.

     NOTE: The entry for Line 2 must be zero on the JSPR
     submitted for the Title I, Section 123, grant program.

EDUCATIONAL ACTIVITIES: A participant is considered to have
enrolled in academic activity if:

     a. he/she participated in a structured learning experience
     off the job where the Secretary's Commission on Achieving
     Necessary Skills (SCANS) Foundation Skills and Competencies
     (or reasonable variation thereof) and/or other academic
     disciplines are taught and progress can be measured and
     documented; or

     b. he/she participated in a structured learning experience
     on the job (e.g., "contextual learning") where SCANS
     foundation skills and competencies (or reasonable variation
     thereof) and/or other academic disciplines are taught and
     progress can be measured and documented; or,

     c. he/she participated in structured learning experience, as
     described above, which combined learning off the job and on
     the job.

Line 3. Total Participants in Private Sector Employment
Activities

Enter the total number of participants in private sector
employment activities as defined below. This entry may not
exceed the entry for Line 1.

     NOTE: Exclude participants in work experience activities in
     the public or not-for-profit sectors.

PRIVATE SECTOR ENTRY EMPLOYMENT EXPERIENCE ACTIVITIES: Entry
employment experience or private internships are formal
experience opportunities to examine or investigate employment
typically at private-for-profit worksites.

Line 4. Total Participants in Work Experience

Enter the total number of participants in the public sector entry
employment experience or employment in a non-profit sector.

Work experience activity: Entry employment experience or public
internship are formal experience opportunities to examine or
investigate employment at a public worksite or non-profit
organization. This entry may not exceed the entry for Line 1.

     NOTE: Exclude participants in work experience activities in
     the private sector employment.

Line 5. Total Participants in Academic Enrichment and Work
Experience

Enter the total number of participants enrolled in the Academic
Enrichment and work experience concurrently or as a combined
activity. This entry should not double count any of the
participants counted on Line 2. This entry should not exceed the
entry for Line 1.

Line 6.   Total Participants in other Activities

Enter the total number of participants enrolled in Title II-B and
also co-enrolled in Title II-C.

SECTION II - PARTICIPANT CHARACTERISTICS SUMMARY

Gender

Line 7.   Male

Line 8.    Female

Distribute the participants by line according to gender. The sum
of Lines 7. and 8. should equal Total Participants (Line 1.).

Age

Line 9.     14 - 15 Years
Line 10.    16 - 17 Years
Line 11.    18 - 21 Years
Line 12.    22 Years and Above    (Title I, Section 123, ONLY)

Distribute the participants by line according to age (based on
date of birth) at the time of entry into the program. The sum of
Lines 9. thru 12. should equal Total Participants (Line 1.).

           NOTE:    The entry for Line 12 must be ZERO on the JSPR
                    for the Title II-B grant.

Other Barriers to Employment

Line 13.    Limited English Proficiency
Line 14.    Disability
Line 15.    Offender: Misdemeanors and Felonies

Include participants who meet the definition specified at Section
4(17) of the Act.

Line 16.    Received Title II-B Follow Up Services (Sec. 253(d))

Include Title II-B participants who received the appropriate
follow-up services called for in their service strategies. These
may include employability and/or supportive services.

Race/Ethnic Group

Line 17.    White (Not Hispanic)
Line 18.    Black (Not Hispanic)
Line 19.    Hispanic
Line 20.    American Indian or Alaskan Native
Line 21.    Asian or Pacific Islander

Distribute the participants by line according to the Race/
Ethnic Groups listed above. For purposes of this report,
Hawaiian Natives are to be recorded as "Asian or Pacific
Islander". The sum of Lines 17. thru 21. should equal Total
Participants (Line l).

Line 22.   Attending School Full-Time

Enter the total number of participants who are currently
enrolled in and are attending any school full-time or are between
school terms and intend to return to school. This entry may not
exceed the entry for Line 1.

Highest School Grade Completed

Line 23.    Grades 0 - 8
Line 24.    Grades 9 - 11
Line 25.    Grades 12 and Above

Distribute the participants by line according to highest school
grade completed. The sum of Lines 23. thru 25. should equal
Total Participants (Line 1.).

Family Status

Line 26.   Single Parent with dependent(s) Under 18

Enter the number of participants for whom the above family status
classification applies. This entry may not exceed the entry for
Line 1.

SECTION III - FINANCIAL SUMMARY

NOTE: This section is to be filled out for Title II-B ONLY.

Line 27.   Allotment (NOO Amount)

Enter the amount of Federal funds found on the most recent Notice
of Obligation (NOO).

Line 28.   Carry-In

Enter the amount carried in from previous Calendar Year
program(s).

Line 29.   Transfers

Enter the amount of Federal funds transferred to/from Title II-C
in accordance with Sections 206, 256, and 266 of the Act; the
1996 Omnibus Appropriation Bill, 110 Stat. 1321; FY 1995
Rescission Bill, P.L. 104-19; the 1997 Appropriation Act, P.L.
104-28, and the DOL Appropriations Act of 1998, P.L. 105-78.
Transfers “from” should be indicated as negative numbers.

Line 30.   Total II-B Funds Available

Enter the total amount of Federal funds available for expenditure
(net of all transfers) through the end of the reporting period.

Line 31.   Total Expenditures

Enter the total amount of Federal funds expended through the end
of the reporting period.

Line 32.   Average Hours participated per week

Enter the total number of hours participants were enrolled in a
program activity divided by the total number of participants.

Note: For items 27 thru 31 use whole dollars ONLY, no cents.

Line 33.   Average weeks participated

Enter the total number of weeks participants were enrolled in a
program activity divided by the total number of participants.

Line 34.   Average Hours in Academic Enrichment

Enter the total number of hours participants were enrolled in
academic enrichment divided by the total number of participants
enrolled in academic enrichment.

NOTE: For items 33 through 34 ROUND to one (1) decimal point.

Line 35.   Average Cost per Participant

Enter the total amount of Federal funds expended divided by the
total number of participants.

NOTE: Use whole dollars ONLY, no cents.
                  *      *      *       *         *

Definitions for most common terms, not specifically defined in
the JSPR instructions, above, may be found in the instructions
for the Standardized Program Information Report (SPIR). Refer
to TEIN 5-93, Change 1.

Attachment II: JSPR file format

The file layout below is transcribed from page 14 of the signed packet.

Attachment 2
JSPR FILE FORMAT

Data will be recorded in ASCII on 1.44 MB hard disks or transferred via Internet E-Mail (Check with regional representative). File name should contain "JP" followed by the state abbreviation and the two digit month and year of report. Amended reports can be included in the file.

Positions 1 - 2: Fips State Code (zero fill to the left)
Positions 3 - 4: Report Month (zero fill to the left)
Positions 5 - 8: Report Year (nnnn)
Position 9 - 9: 1 = Title I Sec 123, 2 = Title II-B
Positions 10 - 11: Item Number (nn) - See Below

Section I - STATEWIDE PARTICIPANT SUMMARY

01. Total Participants — 13 - 21
02. Total Participants in Academic Enrichment including life Skills training — 13 - 21
03. Total Participants in Private Sector Employment Activities — 13 - 21
04. Total Participants in Work Experience Only — 13 - 21
05. Total Participants in Academic Enrichment & Work Experience — 13 - 21
06. Total Participants in other Activities — 13 - 21

Section II - PARTICIPANTS CHARACTERISTICS SUMMARY

07. Male — 13 - 21
08. Female — 13 - 21
09. Age: 14 - 15 Years — 13 - 21
10. 16 - 17 Years — 13 - 21
11. 18 - 21 Years — 13 - 21
12. 22 Years and Above (Title I Sec. 123 ONLY) — 13 - 21
13. Limited English Proficiency — 13 - 21
14. Disability — 13 - 21
15. Offender — 13 - 21
16. Received Title II-B Follow up Services (Sec. 253(d)) — 13 - 21
17. White (Not Hispanic) — 13 - 21
18. Black (Not Hispanic) — 13 - 21
19. Hispanic — 13 - 21
20. American Indian or Alaskan Native — 13 - 21
21. Asian or Pacific Islander — 13 - 21
22. Attending School Full-time — 13 - 21
23. Completed: Grades 0 - 8 — 13 - 21
24. Grades 9 - 11 — 13 - 21
25. Grades 12 and Above — 13 - 21
26. Single Parent with dependent(s) under 18 — 13 - 21

Section III - FINANCIAL SUMMARY (Title II-B Only)

27. Allotment (NOO Amount) — 13 - 21
28. Carry-in — 13 - 21
29. Transfers — 13 - 21
30. Total II-B Funds Available — 13 - 21
31. Total Expenditures — 13 - 21
32. Average Hours participated per week — 13 - 21
33. Average Weeks Participated — 13 - 21
34. Average Hours in Academic Enrichment — 13 - 21
35. Average Cost per Participant — 13 - 21

NOTES: All totals must be zero filled to the left. No commas are allowed. If the total is zero or null, then the column must be zero filled. A dash (-) must be in the left-hand position if total is negative. All required items (01 - 35) must be present if Title II-B. Items 01 - 26 are required for Title I Sec 123.