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Validation of jointly required WIOA performance data, Change 1
Summary ETA and the Education Department give states updated procedures for checking the accuracy and reliability of jointly required WIOA performance data. The change aligns the employer-effectiveness indicator with the rule measuring retention with the same employer and updates validation guidance. It rescinds and replaces TEGL 07-18.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 07-18, Change 1
Date issued
July 10, 2025
Status
Active
ETA’s advisory listing labels this change Active. It prints an expiration date of Continuing and expressly rescinds TEGL 07-18.
Status last verified October 24, 2026
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About this page: The full text below is the official document from U.S. Department of Labor, Employment and Training Administration (ETA). Ezel adds the plain-English summary and tracks the document's status. The official source linked on this page is authoritative for any reliance.
CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION WIOA
ADVISORY SYSTEM CORRESPONDENCE SYMBOL
U.S. DEPARTMENT OF LABOR OPDR-OWI
Washington, DC 20210 DATE
July 10, 2025
ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 0 7 - 1 8 ,
CHANGE 1
TO: STATE AND LOCAL STAKEHOLDERS IN THE WORKFORCE
INNOVATION AND OPPORTUNITY ACT
STATE WORKFORCE AGENCIES
FROM: LORI FRAZIER BEARDEN
Acting Assistant Secretary
SUBJECT: Guidance for Validating Jointly Required Performance Data Submitted under
the Workforce Innovation and Opportunity Act (WIOA)
1. Purpose. This guidance provides information to States and grantees of the U.S. Departments
of Labor (DOL) and Education (ED) (collectively “the Departments”) on the performance
accountability system requirements set forth in section 116 of WIOA. The guidance provides
information about the guidelines States must use in developing procedures for ensuring the
data submitted are valid and reliable, as required by section 116(d)(5) of WIOA.
With this issuance, the Departments update the guidance to align it with changes made by
the Workforce Innovation and Opportunity Act Effectiveness in Serving Employers
Performance Indicator final rule (89 FR 13814 (Feb. 23, 2024)) (Final Rule), which took
effect March 25, 2024. This Final Rule defined the Effectiveness in Serving Employers
primary indicator of performance, as required by WIOA section 116(b)(2), as Retention with
the Same Employer, and it requires States to report the indicator as a shared indicator across
the six core programs.
2. Action Requested. States are requested to distribute this information to the appropriate
State and local staff. Please make this information available to the appropriate program,
reporting, performance accountability, and technical staff.
3. Summary and Background.
a. Summary—Training and Employment Guidance Letter (TEGL) 7-18, Change 1, rescinds
and replaces TEGL 7-18, issued December 18, 2018. The revisions contained in TEGL
7-18, Change 1: ensure that the portions of the guidance related to the Effectiveness in
Serving Employers performance indicator align with the Workforce Innovation and
RESCISSIONS EXPIRATION DATE
TEGL 7-18 Continuing
Opportunity Act Effectiveness in Serving Employers joint performance indicator required
by section 116(b)(2)(A)(i)(VI) of WIOA. The performance indicator is defined as
Retention with the Same Employer (89 FR 13814, Feb. 23, 2024).
b. Background—Section 116 of WIOA establishes performance accountability indicators
and performance reporting requirements to assess the effectiveness of States and local
areas in achieving positive outcomes for participants served by the workforce
development system’s six core programs1. WIOA provides an opportunity to align
performance-related definitions, streamline performance indicators, integrate reporting,
and ensure comparable data collection and reporting across all six core programs, while
also requiring the collection and reporting of program-specific data.
Through this guidance, the Departments clarify the performance accountability guidelines
required to be developed under WIOA section 116. This guidance provides States with a
general framework for data validation. Specifically, the Departments have developed this
guidance pursuant to WIOA section 116(d)(5), which requires the Departments to
establish data validation guidelines to ensure the information contained in program
reports is valid and reliable. States must develop data validation procedures consistent
with WIOA section 116(d)(5).
4. Framework and Documentation.
Joint Data Validation Framework. Data validation is a series of internal controls or
quality assurance techniques established to verify the accuracy, validity, and reliability of
data. Establishing a joint data validation framework based on a consistent approach shared by
the Departments will ensure that all program data are consistent and accurately reflect the
performance of each core program in each State. To that end, the purposes of validation
procedures for jointly required performance data are to:
• Verify that the performance data reported by States to the Departments are valid,
accurate, reliable, and comparable across programs;
• Identify anomalies in the data and resolve issues that may cause inaccurate reporting;
• Outline source documentation required for common data elements; and
• Improve program performance accountability through the results of data validation
efforts.
While States must utilize a data validation strategy, the specific design, implementation,
and periodic evaluation of that strategy is left to the discretion of the State so long as
those strategies or procedures are consistent with these guidelines.
1
The six core programs are the Adult program, Dislocated Worker program, and Youth program, authorized under WIOA title I
and administered by DOL; the Adult Education and Family Literacy Act (AEFLA) program, authorized under WIOA title II and
administered by ED; the Employment Service program authorized under the Wagner-Peyser Act, as amended by WIOA title III
and administered by DOL; and the Vocational Rehabilitation (VR) program authorized under title I of the Rehabilitation Act of
1973, as amended by WIOA title IV and administered by ED.
Data validation helps ensure the accuracy of the annual statewide performance reports,
safeguards data integrity, and promotes the timely resolution of data anomalies and
inaccuracies. As such, the Departments recommend that States incorporate their data
validation procedures into their internal control procedures, which are required by 2 CFR
§200.303. State VR agencies should also consider related guidance issued in RSA Dear
Colleague Letter 23-04, dated September 28, 2023.
In accordance with section 116(d)(5) of WIOA, each State must develop data validation
procedures that include:
• Written procedures for data validation that contain a description of the process for
identifying and correcting errors or missing data, which may include electronic data
checks;
• Regular data validation training for appropriate program staff (e.g., at least annually);
• Monitoring protocols, consistent with 2 CFR §200.328, to ensure that program staff
are following the written data validation procedures and take appropriate corrective
action if those procedures are not being followed;
• A regular review of program data (e.g., quarterly) for errors, missing data, out-of-
range values, and anomalies;
• Documentation that missing and erroneous data identified during the review process
have been corrected; and
• Regular assessment of the effectiveness of the data validation process (e.g., at least
annually) and revisions to that process as needed.
The Departments also will conduct data validation to verify data accuracy once States
submit their performance reports.
Source Documentation for Common Data Elements. Procedures developed by the
States must include regular data element validation through core program monitoring on
25 common data elements, consistent with the requirements of both section 116(d)(5) of
WIOA and the internal controls requirements of 2 C.F.R. § 200.303. The Departments
selected these elements based on their importance for reporting accurate performance
outcomes and to ensure data consistency across core programs. The Departments
encourage States to implement a sampling methodology of their participant files and
conduct file reviews of data elements against source documentation. In Attachment I of
this guidance, the Departments identify acceptable source documentation for validating
these selected data elements. States may: (1) maintain supporting documentation for
program-specific data elements not included in this joint guidance; (2) conduct additional
source document validation on more data elements; and (3) require additional source
documentation in their procedures.
States may only use self-attestation or self-reported supplemental wage data information
from participants through follow-up if all efforts to collect other allowable source
documentation have been exhausted.
Each Department will, as necessary, issue further program-specific guidelines regarding
data validation and provide program-specific statutory compliance assistance to States
and grantees. In addition, DOL will issue guidance on source documentation
requirements for the DOL-only Participant Individual Record Layout (PIRL) data
elements.
5. Inquiries. Questions concerning this guidance should be directed to the appropriate
regional office.
6. References.
• Workforce Innovation and Opportunity Act, Pub. L. 113-128;
• WIOA Joint Rule for Unified and Combined State Plans, Performance
Accountability, and the One-Stop System Joint Provisions, 81 Fed. Reg. 55791
(Aug. 19, 2016);
• WIOA Joint Performance Accountability Information and Reporting System, OMB
Control Number 1205-0526;
• Information on title II requirements found at https://aefla.ed.gov/;
• Information on title IV requirements found at https://www.ed.gov/about/ed-
offices/osers;
• Employment and Training Administration source for WIOA requirements:
https://www.dol.gov/agencies/eta/wioa/; and
• The Performance and Results website addresses how performance is measured,
reported, and evaluated at the Employment and Training Administration:
https://www.dol.gov/agencies/eta/performance/.
7. Attachments.
• Attachment I – Source Document Validation Instructions
Attachment I
Source Documentation for WIOA Core Programs
Joint Data Element Validation
Source Document Validation Instructions
The attached data element source documentation table lists the 25 common data elements that States must validate in accordance with the guidelines
established by the Departments pursuant to section 116(d)(5) of WIOA. The table displays the PIRL and RSA-911 data element numbers, data
element names, formats, definitions, instructions, and source documentation needed to perform data element validation on each data element.
Additionally, the Departments have provided a list of acceptable source documents to validate these selected 25 data elements. States and grantees
may conduct additional source document validation on more data elements, as each State and local program deems appropriate. Each program may
also implement additional source document requirements on program-specific data elements. However, all State and local programs reporting
performance data pursuant to 116(d)(5) of WIOA must use the same data element definitions in the PIRL and must use data validation procedures
developed by the State that are consistent with the guidelines identified in this joint guidance.
A. TYPES OF SOURCE DOCUMENTATION
The validation guidelines provide multiple forms of acceptable source documentation. Source documentation must match the reported data. If
multiple sources conflict, the most authoritative source should be used to determine if the data element is valid and accurate.
These source documentation types include:
1. Cross-Match: A cross-match requires grantees to identify detailed evidence that confirms the data element in a secondary database. Grantees
must also confirm supporting information, such as dates of participation and services rendered. Grantees must have data sharing agreements
in place as appropriate. Upon request, results must be available to federal auditors.
2. Self-Attestation: Self-attestation means a written, or electronic/digital declaration of information for a particular data element, signed and
dated by the participant. The Departments broadly interpret what is considered an electronic/digital signature. Electronic signatures or a
submission from the participant such as an email, text, or unique online participant/exiter response is considered an electronic signature or
verification; it must be participant generated and traceable to the participant. Grantees must retain documentation of self-attestations provided
by participants
3. Case Notes: Case notes refer to either paper or electronic statements by the case manager or program staff that identify, at a minimum, the
following: (a) a participant's situation status related to a specific data element, (b) the date on which the information was obtained, and (c) the
name of the case manager or program staff who obtained the information.
4. Electronic Records which may include:
• Participant Source Documents: Participant source documents maintained in the grantee’s management information system (MIS) or
other official record keeping system.
• Grantee participant service record: Grantee participant information generated and maintained by the grantee regarding the specific
services received by a participant. The information may be generated and maintained through the grantee’s MIS or other official
recordkeeping system.
NOTE: For the latest versions of PIRL (ETA-9170) and RSA-911 data elements please visit:
• DOL: ETA Performance Reporting
• ED: Case Service Report (RSA-911) | Rehabilitation Services Administration (ed.gov)
Attachment I
Source Documentation for WIOA Core Programs
Joint Data Element Validation
DATA
RSA-911 DATA
PIRL DATA TYPE/ SOURCE DOCUMENTATION
DATA ELEMENT DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. FIELD REQUIREMENTS
ELEMENT NO. NAME
LENGTH
900 127 Date of DT 8 Record the date on which an individual became a participant as YYYYMMDD One of the following:
Program Entry referenced in 20 CFR 677.150 satisfying applicable programmatic • Individual Plan for Employment
requirements for the provision of services. • Electronic Records
Leave blank if this data element does not apply. • Program intake documents,
such as eligibility
determination documentation
or program enrollment forms
901 353 Date of DT 8 Record the last date the participant received services that are not self- YYYYMMDD One of the following:
Program Exit service, information-only, or follow up services. Record this last date of • A copy of the letter sent to the
receipt of services only if there are no future services that are not self- individual indicating that the
service, information-only, or follow up services, planned from the case was closed
program. For Titles I, II and III, record the last date of funded service(s). • WIOA status/exit forms
For Vocational Rehabilitation programs, record the date when the • Electronic Records
participant's record of service is closed pursuant to 34 CFR 361.43 or • Attendance records
361.56. • Review of service records
identifying the last qualifying
Leave blank if this data element does not apply to the participant. service (and lack of a planned
gap)
923 355 Other Reasons IN 2 Record 01 if the participant exits the program because he or she has 01 =Institutionalized One of the following:
for Exit become incarcerated in a correctional institution or has become a 02 = Health/Medical • Information from partner
resident of an institution or facility providing 24-hour support such as a 03 = Deceased services
hospital or treatment center during the course of receiving services as a 04 = Reserve Forces • WIOA or program status/exit
participant. called to Active Duty forms
Record 02 if the participant exits the program because of medical 05 = Foster Care • Electronic Records
treatment and that treatment is expected to last longer than 90 days and 06 = Ineligible • Withdrawal form with
precludes entry into unsubsidized employment or continued participation 07 = Criminal explanation
in the program. Offender • Information from institution or
Record 03 if the participant is deceased. 00 = No facility
DATA
RSA-911 DATA
PIRL DATA TYPE/ SOURCE DOCUMENTATION
DATA ELEMENT DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. FIELD REQUIREMENTS
ELEMENT NO. NAME
LENGTH
Record 04 if the participant exits the program because the participant is a • Case notes
member of the National Guard or other reserve military unit of the armed
forces and is called to active duty for at least 90 days.
Record 05 if the participant is in the foster care system as defined in 45
CFR 1355.20(a) and exits the program because the participant has moved
from the area as part of such a program or system (Youth participants
only).
Record 06 if the participant, who was determined to be eligible, is later
determined ineligible. For the VR program, this occurs when a participant
indicates they no longer wish to pursue competitive integrated
employment. For titles I, II, and III program eligibility is determined at the
time an individual becomes a participant.
Record 07 if the participant is a criminal offender in a correctional
institution under section 225 of WIOA.
Record 00 if the participant meets none of the above conditions.
1303 Type of IN 2 Use the appropriate code to indicate the type of approved training being 01 = On the Job One of the following:
Training provided to the participant. Training (non-WIOA • Copy of enrollment record
Service #1 NOTE: If OJT or Skill Upgrading is being provided as part of a Registered Youth) • Case notes
Apprenticeship program, choose Code 09. 02 = Skill Upgrading • Cross-Match between dates of
NOTE: Code 06 should only be utilized when other codes are clearly not 03 = Entrepreneurial service and vendor training
appropriate. Training (non-WIOA information
Youth) • Vendor training documentation
Record 00 if the participant did not receive a training service. 04 = ABE or ESL • Electronic Records
(contextualized or • Individual Training Account
Leave blank if this data element does not apply to the participant. other) in conjunction • Attendance records
with Training
05 = Customized
Training
06 = Occupational
Skills Training (non-
WIOA Youth)
07 = ABE or ESL
(contextualized or
other) NOT in
conjunction with
training (funded by
Trade Adjustment
Assistance only)
DATA
RSA-911 DATA
PIRL DATA TYPE/ SOURCE DOCUMENTATION
DATA ELEMENT DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. FIELD REQUIREMENTS
ELEMENT NO. NAME
LENGTH
08 = Prerequisite
Training
09 = Registered
Apprenticeship
10 = Youth
Occupational Skills
Training
11 = Other Non-
Occupational-Skills
Training
12 = Job Readiness
Training in
conjunction with
other training
00 = No Training
Service
1310 Type of IN 2 If the participant received a second type of approved training, record the 01 = On the Job One of the following:
Training appropriate code to indicate the type of approved training being provided Training (non-WIOA • Copy of enrollment record
Service #2 to the participant. Youth) • Case notes
NOTE: If OJT or Skill Upgrading is being provided as part of a Registered 02 = Skill Upgrading • Cross-Match between dates of
Apprenticeship program, choose Code 09. 03 = Entrepreneurial service and vendor training
NOTE: Code 06 should only be utilized when other codes are clearly not Training (non-WIOA information
appropriate. Youth) • Vendor training documentation
04 = ABE or ESL • Electronic Records
Record 00 if the participant did not receive a second training service. (contextualized or • Individual Training Account
other) in conjunction • Attendance records
Leave blank if this data element does not apply to the participant. with Training
05 = Customized
Training
06 = Occupational
Skills Training (non-
WIOA Youth)
07 = ABE or ESL
(contextualized or
other) NOT in
conjunction with
training (funded by
DATA
RSA-911 DATA
PIRL DATA TYPE/ SOURCE DOCUMENTATION
DATA ELEMENT DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. FIELD REQUIREMENTS
ELEMENT NO. NAME
LENGTH
Trade Adjustment
Assistance only)
08 = Prerequisite
Training
09 = Registered
Apprenticeship
10 = Youth
Occupational Skills
Training
11 = Other Non-
Occupational-Skills
Training
12 = Job Readiness
Training in
conjunction with
other training
00 = No Training
Service
1315 Type of IN 2 If the participant received a third type of approved training, record the 01 = On the Job One of the following:
Training appropriate code to indicate the type of approved training being provided Training (non-WIOA • Copy of enrollment record
Service #3 to the participant. Youth) • Case notes
NOTE: If OJT or Skill Upgrading is being provided as part of a Registered 02 = Skill Upgrading • Cross-Match between dates of
Apprenticeship program, choose Code 09. 03 = Entrepreneurial service and vendor training
NOTE: Code 06 should only be utilized when other codes are clearly not Training (non-WIOA information
appropriate. Youth) • Vendor training documentation
04 = ABE or ESL • Electronic Records
Record 00 if the participant did not receive a third service. (contextualized or • Individual Training Account
Leave blank if this data element does not apply to the participant. other) in conjunction • Attendance records
Additional Note: If the participant receives more than three training with Training
services, record the last (or most recent) training services received by the 05 = Customized
participant in this field. Training
06 = Occupational
Skills Training (non-
WIOA Youth)
07 = ABE or ESL
(contextualized or
other) NOT in
conjunction with
DATA
RSA-911 DATA
PIRL DATA TYPE/ SOURCE DOCUMENTATION
DATA ELEMENT DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. FIELD REQUIREMENTS
ELEMENT NO. NAME
LENGTH
training (funded by
Trade Adjustment
Assistance only)
08 = Prerequisite
Training
09 = Registered
Apprenticeship
10 = Youth
Occupational Skills
Training
11 = Other Non-
Occupational-Skills
Training
12 = Job Readiness
Training in
conjunction with
other training
00 = No Training
Service
1332 84 Participated in IN 1 Record 1 if the participant was in a postsecondary education program that 1 = Yes, Participated One of the following:
Postsecondary leads to a credential or degree from an accredited postsecondary in Postsecondary • Data match with
Education education institution at any point during program participation Education postsecondary data system
During Record 0 if the participant was not a postsecondary education program 0 = No, Did Not • Copy of enrollment record
Program that leads to a credential or degree from an accredited postsecondary Participate in • Case notes
Participation education institution during program participation Postsecondary • School records or verification
Leave blank if this does not apply to the participant Education of enrollment
• Transcript or report card
Note: This data element relates to the credential indicator denominator
and those who are recorded as 1 are included in the credential rate
denominator. This element is a subset of PIRL 1811. Do not record 1 if the
participant was first enrolled in postsecondary education after exiting the
program.
DATA
RSA-911 DATA
PIRL DATA TYPE/ SOURCE DOCUMENTATION
DATA ELEMENT DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. FIELD REQUIREMENTS
ELEMENT NO. NAME
LENGTH
1401 Enrolled in IN 1 Record 1 if the participant was enrolled in a Secondary Education Program 1 = Yes One of the following:
Secondary at or above the 9th Grade level. A Secondary Education program includes 0 = No • Copy of enrollment record
Education both secondary school and enrollment in a program of study with • Case notes
Program instruction designed to lead to a high school equivalent credential. • School records or verification
Examples may include adult high school credit programs and programs of enrollment
designed to prepare participants to pass recognized high school • Transcript or report card
equivalency exams such as the GED, HiSET, or TASC. Programs of study • Data match to State K-12 data
designed to teach English proficiency skills or literacy skills below the 9th system
grade equivalent are not considered Secondary Education Programs.
States may use this coding value if the participant was either already
enrolled in education or training at the time of application to the program
OR became enrolled in an education or training program at or above the
9th Grade level at any point while participating in the program.
Record 0 if the participant was not enrolled in a secondary education
program at or above the 9th grade level.
1406 376 Date Enrolled DT 8 Record the date the participant is enrolled in an education or training YYYYMMDD One of the following:
in Post Exit program that leads to a recognized postsecondary credential after • Case notes
Education or program exit. • School records or verification
Training Leave blank if this data element does not apply to the participant. of enrollment
Program • Transcript or report card
Leading to a NOTE: This element only applies to participants who exited secondary • Cross-Match
Recognized education and obtained a secondary school diploma or its equivalency per • Post-Exit survey from program
Postsecondary sec 116(b)(2)(A)(iii). This data element applies to the Credential Rate participants
Credential numerator. This element is not to be confused with PIRL 1811, Date
Enrolled During Program Participation in an Education or Training Program
Leading to a Recognized Postsecondary Credential or Employment, which
encompasses all education and training program enrollment and captures
those enrolled during program participation, not post-exit.
DATA
RSA-911 DATA
PIRL DATA TYPE/ SOURCE DOCUMENTATION
DATA ELEMENT DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. FIELD REQUIREMENTS
ELEMENT NO. NAME
LENGTH
1600 379 Employed in IN 1 Record 1 if the participant is in unsubsidized employment (not including 1 = Yes One of the following:
1st Quarter Registered Apprenticeship, or the military). 2 = Yes, Registered • UI wage data
After Exit Record 2 if the participant is in a Registered Apprenticeship. Apprenticeship match/administrative wage
Quarter Record 3 if the participant is in the military. 3 = Yes, Military match, such as the National
Record 0 if the participant was not employed in the first quarter after the 0 = No Directory of New Hires
quarter of exit. 9 = Information not • Post-Exit follow-up for the
yet available purposes of collecting
Record 9 if the participant has exited but employment information is not employment and wage data
yet available. (self-reported) from program
participants
• Paycheck stubs, and tax
records(i.e. W2 form, Quarterly
tax payment forms, such as an
IRS form 941 etc.)
• Signed letter or other
information from employer on
company letterhead attesting
to an individual’s employment
status and earnings
• Self-employment worksheets
signed and attested to by
program participants
• Detailed case notes verified by
employer and program staff.
DATA
RSA-911 DATA
PIRL DATA TYPE/ SOURCE DOCUMENTATION
DATA ELEMENT DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. FIELD REQUIREMENTS
ELEMENT NO. NAME
LENGTH
1602 383 Employed in IN 1 Record 1 if the participant is in unsubsidized employment (not including 1 = Yes One of the following:
2nd Quarter Registered Apprenticeship, or the military). 2 = Yes, Registered • UI wage data
After Exit Record 2 if the participant is in a Registered Apprenticeship. Apprenticeship match/administrative wage
Quarter Record 3 if the participant is in the military. 3 = Yes, Military match, such as the National
Record 0 if the participant was not employed in the second quarter after 0 = No Directory of New Hires
the quarter of exit. 9 = Information not • Post-Exit follow-up for the
Record 9 if the participant has exited but employment information is not yet available purposes of collecting
yet available. employment and wage data
(self-reported) from program
participants
• Paycheck stubs, and tax
records (i.e. W2 form,
Quarterly tax payment forms,
such as an IRS form 941 etc.)
• Signed letter or other
information from employer on
company letterhead attesting
to an individual’s employment
status and earnings
• Self-employment worksheets
signed and attested to by
program participants
• Detailed case notes verified by
employer and program staff.
DATA
RSA-911 DATA
PIRL DATA TYPE/ SOURCE DOCUMENTATION
DATA ELEMENT DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. FIELD REQUIREMENTS
ELEMENT NO. NAME
LENGTH
1604 386 Employed in IN 1 Record 1 if the participant is in unsubsidized employment (not including 1 = Yes One of the following:
3rd Quarter Registered Apprenticeship, or the military). 2 = Yes, Registered • UI wage data
After Exit Record 2 if the participant is in a Registered Apprenticeship. Apprenticeship match/administrative wage
Quarter Record 3 if the participant is in the military. 3 = Yes, Military match, such as the National
Record 0 if the participant was not employed in the third quarter after the 0 = No Directory of New Hires
quarter of exit. 9 = Information not • Post-Exit follow-up for the
Record 9 if the participant has exited but employment information is not yet available purposes of collecting
yet available. employment and wage data
(self-reported) from program
participants
• Paycheck stubs, and tax
records (i.e. W2 form,
Quarterly tax payment forms,
such as an IRS form 941 etc.)
• Signed letter or other
information from employer on
company letterhead attesting
to an individual’s employment
status and earnings
• Self-employment worksheets
signed and attested to by
program participants
• Detailed case notes verified by
employer and program staff.
DATA
RSA-911 DATA
PIRL DATA TYPE/ SOURCE DOCUMENTATION
DATA ELEMENT DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. FIELD REQUIREMENTS
ELEMENT NO. NAME
LENGTH
1606 389 Employed in IN 1 Record 1 if the participant is in unsubsidized employment (not including 1 = Yes One of the following:
4th Quarter Registered Apprenticeship, or the military). 2 = Yes, Registered • UI wage data
After Exit Record 2 if the participant is in a Registered Apprenticeship. Apprenticeship match/administrative wage
Quarter Record 3 if the participant is in the military. 3 = Yes, Military match, such as the National
Record 0 if the participant was not employed in the fourth quarter after 0 = No Directory of New Hires
the quarter of exit. 9 = Information not • Post-Exit follow-up for the
Record 9 if the participant has exited but employment information is not yet available purposes of collecting
yet available. employment and wage data
(self-reported) from program
participants
• Paycheck stubs, and tax
records (i.e. W2 form,
Quarterly tax payment forms,
such as an IRS form 941 etc.)
• Signed letter or other
information from employer on
company letterhead attesting
to an individual’s employment
status and earnings
• Self-employment worksheets
signed and attested to by
program participants
• Detailed case notes verified by
employer and program staff.
1618 392 Retention with IN 1 Record 1 if the participant’s employer in the second quarter also matches 1 = Yes One of the following:
the same the employer in the fourth quarter. 0 = No • UI wage data
employer in Record 0 if the participant is not employed in the second or fourth match/administrative wage
the 2nd quarters after exit, or the employer in the second quarter does not match match, such as the National
Quarter and the employer in the fourth quarter. Directory of New Hires
the 4th • Post-Exit follow-up for the
Quarter purposes of collecting
(WIOA) employment and wage data
(self-reported) from program
participants
• Paycheck stubs, and tax
records (i.e. W2 form,
DATA
RSA-911 DATA
PIRL DATA TYPE/ SOURCE DOCUMENTATION
DATA ELEMENT DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. FIELD REQUIREMENTS
ELEMENT NO. NAME
LENGTH
Quarterly tax payment forms,
such as an IRS form 941 etc.)
• Signed letter or other
information from employer on
company letterhead attesting
to an individual’s employment
status and earnings
• Self-employment worksheets
signed and attested to by
program participants
• Detailed case notes verified by
employer and program staff.
1704 385 Wages 2nd DE 8.2 Record total earnings for the second quarter after the quarter of exit. 000000.00 One of the following:
Quarter After Record 999999.99 if data is not yet available for this item. • UI wage data
Exit Quarter Leave blank if data element does not apply to the participant. match/administrative wage
match, such as the National
Directory of New Hires
• Post-Exit follow-up for the
purposes of collecting
employment and wage data
(self-reported) from program
participants
• Paycheck stubs, and tax
records (i.e. W2 form,
Quarterly tax payment forms,
such as an IRS form 941 etc.)
• Signed letter or other
information from employer on
company letterhead attesting
to an individual’s employment
status and earnings
• Self-employment worksheets
signed and attested to by
program participants
• Detailed case notes verified by
employer and program staff.
DATA
RSA-911 DATA
PIRL DATA TYPE/ SOURCE DOCUMENTATION
DATA ELEMENT DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. FIELD REQUIREMENTS
ELEMENT NO. NAME
LENGTH
1800 N/A Type of IN 1 Use the appropriate code to record the type of recognized diploma, 1 = Secondary School One of the following:
Recognized degree, or a credential consisting of an industry-recognized certificate or Diploma/or • Cross-Match
Credential certification, a certificate of completion of a Registered Apprenticeship, a equivalency • Copy of credential
license recognized by the State involved or Federal Government, or an 2 = AA or AS • Copy of school record
associate or baccalaureate degree attained by the participant who Diploma/Degree • Post-Exit follow-up for the
received education or training services. 3 = BA or BS purposes of collecting data
Record 0 if the participant received education or training services, but did Diploma/Degree (self-reported) from program
not attain a recognized diploma, degree, license or certificate. 4 = Occupational participants
Leave blank if data element does not apply to the participant. Licensure • Case notes documenting
5 = Occupational information obtained from
NOTE: Diplomas, degrees, licenses or certificates must be attained either Certificate education or training provider
during participation or within one year of exit, consistent with 6 = Occupational
performance accountability requirements at section 116(b)(2)(A)(i)(IV) Certification
and (V) of WIOA. This data element applies to both the Credential Rate 7 = Other
and Measurable Skills Gain indicators for all core programs. Recognized Diploma,
Degree, or
Certificate
0 = No recognized
credential
1801 **87, 88, 89, Date Attained DT 8 Record the date on which the participant attained a recognized credential. YYYYMMDD One of the following:
90, 93, 94, 95 Recognized • Cross-Match
Credential Leave blank if the participant did not attain a degree or certificate. • Copy of credential
• Copy of school record
• Post-Exit survey from program
participants
• Case notes documenting
information obtained from
education or training provider
**For RSA-911 purposes,
documentation is required for
credentials earned after program
participation begins
DATA
RSA-911 DATA
PIRL DATA TYPE/ SOURCE DOCUMENTATION
DATA ELEMENT DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. FIELD REQUIREMENTS
ELEMENT NO. NAME
LENGTH
1806 343 Date of Most DT 8 Record the most recent date the participant who received instruction YYYYMMDD One of the following:
Recent below the postsecondary education level achieved at least one EFL. • Pre- and post-test results
Measurable EFL gain may be documented in one of four ways: 1) by comparing a measuring EFL gain
Skill Gains: participant’s initial EFL as measured by a pre-test with the participant’s • Adult High School transcript
Educational EFL as measured by a participant’s post-test; 2) for States that offer showing EFL gain through the
Functioning secondary school programs that lead to a secondary school diploma or its awarding of credits or Carnegie
Level (EFL) recognized equivalent, an EFL gain may be measured through the units
awarding of credits or Carnegie units; 3) States may report an EFL gain for • Postsecondary education or
participants who are enrolled in a program below the postsecondary level training enrollment
who enroll in State recognized postsecondary education or training during determined through data
the program year; or 4) States may report an educational functioning level match, survey documentation,
gain for participants who pass a subtest on a State-recognized high school or program notes
equivalency examination. • Test results of a passing
subtest on a State-recognized
high school equivalency
Leave blank if this data element does not apply to the participant. examination.
1807 345 Date of Most DT 8 Record the most recent date of the participant’s transcript or report card YYYYMMDD One of the following:
Recent for postsecondary education who complete a minimum of 12 hours per • Transcript
Measurable semester, or for part time students a total of at least 12 credit hours over • Report card
Skill Gains: the course of two completed consecutive semesters during the program
Postsecondary year, that shows a participant is meeting the State unit's academic
Transcript/ standards.
Report Card
Leave blank if this data element does not apply to the participant.
1808 344 Date of Most DT 8 Record the most recent date of the participant’s transcript or report card YYYYMMDD One of the following:
Recent for secondary education for one semester showing that the participant is • Transcript
Measurable meeting the State unit’s academic standards. • Report card
Skill Gains:
Secondary Leave blank if this data element does not apply to the participant.
Transcript/
Report Card
DATA
RSA-911 DATA
PIRL DATA TYPE/ SOURCE DOCUMENTATION
DATA ELEMENT DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. FIELD REQUIREMENTS
ELEMENT NO. NAME
LENGTH
1809 346 Date of Most DT 8 Record the most recent date that the participant had a satisfactory or YYYYMMDD One of the following:
Recent better progress report towards established milestones from an • Documentation of a skill gained
Measurable employer/training provider who is providing training (e.g., completion of through OJT or Registered
Skill Gains: on-the-job training (OJT), completion of one year of a registered Apprenticeship
Training apprenticeship program, etc.). • Contract and/or evaluation
Milestone from employer or training
Leave blank if this data element does not apply to the participant. provider documenting a skill
gain
• Progress report from employer
documenting a skill gain
1810 347 Date of Most DT 8 Record the most recent date the participant successfully passed an exam YYYYMMDD One of the following:
Recent that is required for a particular occupation, or progress in attaining • Results of knowledge-based
Measurable technical or occupational skills as evidenced by trade-related benchmarks exam or certification of
Skill Gains: such as knowledge-based exams. completion.
Skills • Documentation demonstrating
Progression Leave blank if this data element does not apply to the participant. progress in attaining technical
or occupational skills through
an exam or benchmark
attainment
• Documentation from training
provider or employer
• Copy of a credential that is
required for a particular
occupation and only is earned
after the passage of an exam
1811 85 Date Enrolled DT 8 Record the date the participant was enrolled during program participation YYYYMMDD One of the following:
During in an education or training program that leads to a recognized • Case notes
Program postsecondary credential, including a secondary education program, or • School records or verification
Participation in training program that leads to employment as defined by the core of enrollment
an Education program in which the participant participates. States may use this coding • Transcript or report card
or Training value if the participant was either already enrolled in education or training • Cross-Match
Program at the time of program entry or became enrolled in education or training
Leading to a at any point while participating in the program. If the participant was
Recognized enrolled in postsecondary education at program entry, the date in this
Postsecondary field should be the date of Program Entry. This includes, but is not limited
Credential or to, participation in Job Corps or YouthBuild or Adult Education or
Employment secondary education programs.
DATA
RSA-911 DATA
PIRL DATA TYPE/ SOURCE DOCUMENTATION
DATA ELEMENT DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. FIELD REQUIREMENTS
ELEMENT NO. NAME
LENGTH
Leave blank if the data element does not apply to the participant.
NOTE: This data element applies to the Measurable Skill Gains Indicator,
and specifically will be utilized to calculate the denominator. It
encompasses all education and training program enrollment.
1900 Youth 2nd IN 1 Record 1 if the participant is enrolled in occupational skills training 1 = Occupational One of the following:
Quarter (including advanced training). Skills Training • Cross-Match
Placement Record 2 if the participant is enrolled in postsecondary education. 2 = Postsecondary • Copy of registration record
(Title I) Record 3 if the participant is enrolled in secondary education. Education • Case notes
Record 0 if the participant was not placed in any of the above conditions. 3 = Secondary • School records or verification
Education of enrollment
0 = No placement • Transcript or report card
• Vendor/training provider
training documentation
1901 Youth 4th IN 1 Record 1 if the participant is enrolled in occupational skills training 1 = Occupational One of the following:
Quarter (including advanced training). Skills Training • Cross-Match
Placement Record 2 if the participant is enrolled in postsecondary education. 2 = Postsecondary • Copy of registration record
(Title I) Record 3 if the participant is enrolled in secondary education. Education • Case notes
Record 0 if the participant was not placed in any of the above conditions. 3 = Secondary • School records or verification
Education of enrollment
0 = No placement • Transcript or report card
• Vendor/training provider
training documentation
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