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Validating WIOA performance data
Summary ETA and the Education Department gave states a framework for validating performance data submitted for the six core WIOA programs. States must develop procedures consistent with the guidance to check reported data for accuracy and reliability. The attachments set out validation elements and references.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 7-18
Date issued
December 19, 2018
Status
Active
ETA lists this advisory Active as of 2026-10-24; its PDF prints Rescissions: None and Expiration Date: Continuing.
Status last verified October 24, 2026
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About this page: The full text below is the official document from U.S. Department of Labor, Employment and Training Administration (ETA). Ezel adds the plain-English summary and tracks the document's status. The official source linked on this page is authoritative for any reliance.
CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION
WIOA
CORRESPONDENCE SYMBOL
ADVISORY SYSTEM
OPDR-OWI
U.S. DEPARTMENT OF LABOR
DATE
Washington, D.C. 20210
December 19, 2018
ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER WIOA NO. 7-18
OPERATING GUIDANCE for the WORKFORCE INNOVATION AND
OPPORTUNITY ACT (WIOA)
TO: STATE AND LOCAL STAKEHOLDERS IN THE WORKFORCE
INNOVATION AND OPPORTUNITY ACT
STATE WORKFORCE AGENCIES
FROM: MOLLY E. CONWAY /s/
Acting Assistant Secretary
SUBJECT: Guidance for Validating Jointly Required Performance Data Submitted under
the Workforce Innovation and Opportunity Act (WIOA)
1. Purpose. This guidance provides information to States and grantees of the U.S. Departments
of Labor (DOL) and Education (ED) (collectively “the Departments”) on the performance
accountability system requirements set forth in section 116 of WIOA. Specifically, this
guidance provides information about the guidelines States must use in developing procedures
for ensuring the data submitted are valid and reliable.
2. References. See Attachment II.
3. Background. Section 116 of WIOA establishes performance accountability indicators and
performance reporting requirements to assess the effectiveness of States and local areas in
achieving positive outcomes for individuals served by the workforce development system’s
six core programs. These six core programs are the Adult program, Dislocated Worker
program, and Youth program, authorized under WIOA title I and administered by DOL; the
Adult Education and Family Literacy Act (AEFLA) program, authorized under WIOA title II
and administered by ED; the Employment Service program authorized under the Wagner-
Peyser Act, as amended by WIOA title III and administered by DOL; and the Vocational
Rehabilitation (VR) program authorized under title I of the Rehabilitation Act of 1973, as
amended by WIOA title IV and administered by ED. WIOA provides a historic opportunity
to align performance-related definitions, streamline performance indicators, integrate
reporting, and ensure comparable data collection and reporting across all six core programs,
while also requiring the collection and reporting of program-specific data.
RESCISSIONS EXPIRATION DATE
None Continuing
Through this guidance, the Departments elaborate on the performance accountability
guidelines required to be developed under WIOA section 116. This guidance provides States
with a general framework for data validation. Specifically, the Departments have developed
this guidance pursuant to WIOA section 116(d)(5), which requires the Departments to
establish data validation guidelines to ensure the information contained in program reports is
valid and reliable. States must develop data validation procedures consistent with these
guidelines.
4. Joint Data Validation Framework. Data validation is a series of internal controls or
quality assurance techniques established to verify the accuracy, validity, and reliability of
data. Establishing a joint data validation framework based on a consistent approach shared
by the Departments will ensure that all program data are consistent and accurately reflect the
performance of each core program in each State. To that end, the purposes of validation
procedures for jointly required performance data are to:
Verify that the performance data reported by States to the Departments are valid,
accurate, reliable, and comparable across programs;
Identify anomalies in the data and resolve issues that may cause inaccurate reporting;
Outline source documentation required for common data elements; and
Improve program performance accountability through the results of data validation
efforts.
While States must utilize a data validation strategy, the specific design, implementation, and
periodic evaluation of that strategy is left to the discretion of the State so long as those strategies
or procedures are consistent with these guidelines.
Data validation helps ensure the accuracy of the annual statewide performance reports,
safeguards data integrity, and promotes the timely resolution of data anomalies and inaccuracies.
As such, it is recommended that States incorporate their data validation procedures into their
internal controls procedures, which are required by 2 Code of Federal Regulations (CFR)
§200.303. State VR agencies should also consider related guidance issued in Rehabilitative
Services Administration (RSA) Policy Directive 16-04.
Each State must develop data validation procedures that include:
Written procedures for data validation that contain a description of the process for
identifying and correcting errors or missing data, which may include electronic data
checks;
Regular data validation training for appropriate program staff (e.g., at least annually);
Monitoring protocols, consistent with 2 CFR §200.328, to ensure that program staff are
following the written data validation procedures and take appropriate corrective action if
those procedures are not being followed;
A regular review of program data (e.g., quarterly) for errors, missing data, out-of-range
values, and anomalies;
Documentation that missing and erroneous data identified during the review process have
been corrected; and
Regular assessment of the effectiveness of the data validation process (e.g., at least
annually) and revisions to that process as needed.
The Departments also will be conducting data validation to verify data accuracy once States
submit their performance reports.
5. Source Documentation for Common Data Elements. Procedures developed by the States
must include regular data element validation through core program monitoring on 24
common data elements. The Departments selected these elements based on their importance
to reporting accurate performance outcomes and to ensure data consistency across core
programs. States are encouraged to implement a sampling methodology of their participant
files and conduct file reviews of data elements against source documentation. In Attachment
I of this guidance, the Departments identify acceptable source documentation necessary to
validate these selected data elements. States may: (1) maintain supporting documentation
for program-specific data elements not included in this joint guidance; (2) conduct additional
source document validation on more data elements; and (3) require additional source
documentation in their procedures.
Each Department will, as necessary, issue further program-specific guidelines regarding data
validation and provide program-specific technical assistance to States and grantees. In
addition, DOL will issue guidance on source documentation requirements for the DOL-only
Participant Individual Record Layout (PIRL) data elements.
6. Action Requested. States are requested to distribute this information to the appropriate State
and local staff.
7. Inquiries. Questions concerning this guidance should be directed to the appropriate regional
office.
8. Attachments.
Attachment I – Source Document Validation Instructions
Attachment II – References
Attachment (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2018/TEGL_7-18_Attachment_I.pdf)
Attachment I
Source Documentation for WIOA Core Programs
Joint Data Element Validation
Source Document Validation Instructions
The attached data element source documentation table lists the 24 common data elements that States must validate. The table displays
the PIRL and RSA-911 data element numbers, data element names, formats, definitions, instructions, and source documentation needed
to perform data element validation on each data element. Additionally, the Departments have provided a list of acceptable source
documents to validate these selected 24 data elements. States and grantees may conduct additional source document validation on more
data elements, as each State and local program deems appropriate. Each program may also implement additional source document
requirements on program-specific data elements. However, all State and local programs reporting performance data in accordance with
section 116(d) of WIOA must use the same data element definitions in the PIRL and must use data validation procedures developed by
the State that are consistent with the guidelines identified in this joint guidance.
A. TYPES OF SOURCE DOCUMENTATION
For most data elements, the validation guidelines provide multiple forms of acceptable source documentation. If the State collects
multiple sources for the same data element and the sources conflict, the most objective source should be used to determine if the data
element is valid and accurate.
These source documentation types include:
1. Cross-Match: A cross-match requires validators to find detailed supporting evidence for the data element in a database. An
indicator or presence of a Social Security Number (SSN) in an administrative non-WIOA database, i.e., a database not
maintained by a WIOA core program such as data from the State’s Department of Motor Vehicles, is not sufficient evidence
for a cross-match. State validators must also confirm supporting information such as dates of participation and services
rendered. States must have data sharing agreements in place as appropriate.
2. Self-Attestation: Self-attestation (also referred to as a participant statement) occurs when a participant states his or her status
for a particular data element, such as pregnant or parenting youth, and then signs and dates a form acknowledging this status.
The key elements for self-attestation are: (a) the participant identifying his or her status for permitted elements, and (b) signing
and dating a form attesting to this self-identification. The form and signature can be on paper or in the State management
information system, with an electronic signature.
3. Case Notes: Case notes refer to either paper or electronic statements by the case manager that identify, at a minimum, the
following: (a) a participant's status for a specific data element, (b) the date on which the information was obtained, and (c) the
case manager who obtained the information.
4. Electronic Records: Electronic records are participant records created, stored or transferred in a form that only a computer
can process and maintained in the State’s management information system. Records can be numeric, graphic, or text. They
can also include magnetic storage media such as tapes or disks.
NOTE: For the latest versions of PIRL and RSA-911 data elements please visit:
DOL: https://doleta.gov/performance/reporting/
ED: http://www2.ed.gov/about/offices/list/osers/rsa/wioa-reauthorization.html
RSA-911 DATA DATA TYPE/
PIRL DATA SOURCE DOCUMENTATION
DATA ELEMENT FIELD DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. REQUIREMENTS
ELEMENT NO. NAME LENGTH
900 127 Date of DT 8 Record the date on which an individual became a participant as YYYYMMDD One of the following:
Program referenced in 20 CFR 677.150 satisfying applicable programmatic Individual Plan for Employment
Entry requirements for the provision of services. Electronic Records
Leave blank if this data element does not apply.
Program intake documents,
such as eligibility determination
documentation or program
enrollment forms.
901 353 Date of DT 8 Record the last date the participant received services that are not self- YYYYMMDD One of the following:
Program service, information-only, or follow up services. Record this last date of A copy of the letter sent to the
Exit receipt of services only if there are no future services that are not self- individual indicating that the
service, information-only, or follow up services, planned from the case was closed.
program. For Titles I, II and III, record the last date of funded service(s).
WIOA status/exit forms
For Vocational Rehabilitation programs, record the date when the
participant's record of service is closed pursuant to 34 CFR 361.43 or Electronic Records
361.56. Attendance records
Review of service records
Leave blank if this data element does not apply to the participant. identifying the last qualifying
service (and lack of a planned
gap)
923 355 Other IN 2 Record 01 if the participant exits the program because he or she has 01 = One of the following:
Reasons for become incarcerated in a correctional institution or has become a Institutionalized File documentation with notes
Exit resident of an institution or facility providing 24-hour support such as a 02 = Health/Medical from program staff
hospital or treatment center during the course of receiving services as a 03 = Deceased Information from partner
participant. 04 = Reserve Forces
services
Record 02 if the participant exits the program because of medical called to Active
treatment and that treatment is expected to last longer than 90 days and Duty WIOA status/exit forms
precludes entry into unsubsidized employment or continued participation 05 = Foster Care Electronic Records
in the program. 06 = Ineligible Withdrawal form with
Record 03 if the participant is deceased. 07 = Criminal explanation
Record 04 if the participant exits the program because the participant is a Offender
Information from institution or
member of the National Guard or other reserve military unit of the armed 00 = No
forces and is called to active duty for at least 90 days. facility
Record 05 if the participant is in the foster care system as defined in 45
CFR 1355.20(a), and exits the program because the participant has moved
from the area as part of such a program or system (Youth participants
only).
RSA-911 DATA DATA TYPE/
PIRL DATA SOURCE DOCUMENTATION
DATA ELEMENT FIELD DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. REQUIREMENTS
ELEMENT NO. NAME LENGTH
Record 06 if the participant, who was determined to be eligible, is later
determined not a have met eligibility criteria. NOTE: This circumstance
applies only to the VR program, in which participant eligibility is routinely
revisited during the participation period. For titles I, II, and III program
eligibility is determined at the time an individual becomes a participant.
Record 07 if the participant is a criminal offender in a correctional
institution under section 225 of WIOA.
Record 00 if the participant meets none of the above conditions.
1303 150, 151, 155, Type of IN 2 Use the appropriate code to indicate the type of approved training being 01 = On the Job One of the following:
164, 168, 198, Training provided to the participant. Training (non-WIOA Copy of enrollment record
199, 204 Service #1 NOTE: If OJT or Skill Upgrading is being provided as part of a Registered Youth) File documentation with notes
Apprenticeship program, choose Code 09. 02 = Skill Upgrading from program staff
NOTE: Code 06 should only be utilized when other codes are clearly not 03 =
Cross-match between dates of
appropriate. Entrepreneurial
Training (non-WIOA service and vendor training
Record 00 if the participant did not receive a training service. Youth) information
04 = ABE or ESL Vendor training documentation
Leave blank if this data element does not apply to the participant. (contextualized or Electronic Records
other) in
Individual Training Account
conjunction with
Training Attendance records
05 = Customized
Training
06 = Occupational
Skills Training (non-
WIOA Youth)
07 = ABE or ESL
(contextualized or
other) NOT in
conjunction with
training (funded by
Trade Adjustment
Assistance only)
08 = Prerequisite
Training
RSA-911 DATA DATA TYPE/
PIRL DATA SOURCE DOCUMENTATION
DATA ELEMENT FIELD DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. REQUIREMENTS
ELEMENT NO. NAME LENGTH
09 = Registered
Apprenticeship
10 = Youth
Occupational Skills
Training
11 = Other Non-
Occupational-Skills
Training
12 = Job Readiness
Training in
conjunction with
other training
00 = No Training
Service
1310 150, 151, 155, Type of IN 2 If the participant received a second type of approved training, record the 01 = On the Job One of the following:
164, 168, 198, Training appropriate code to indicate the type of approved training being provided Training (non-WIOA Copy of enrollment record
199, 204 Service #2 to the participant. Youth) File documentation with notes
NOTE: If OJT or Skill Upgrading is being provided as part of a Registered 02 = Skill Upgrading from program staff
Apprenticeship program, choose Code 09. 03 =
Cross-match between dates of
NOTE: Code 06 should only be utilized when other codes are clearly not Entrepreneurial
appropriate. Training (non-WIOA service and vendor training
Youth) information
Record 00 if the participant did not receive a second training service. 04 = ABE or ESL Vendor training documentation
(contextualized or Electronic Records
Leave blank if this data element does not apply to the participant. other) in
Individual Training Account
conjunction with
Training Attendance records
05 = Customized
Training
06 = Occupational
Skills Training (non-
WIOA Youth)
07 = ABE or ESL
(contextualized or
other) NOT in
conjunction with
training (funded by
Trade Adjustment
Assistance only)
RSA-911 DATA DATA TYPE/
PIRL DATA SOURCE DOCUMENTATION
DATA ELEMENT FIELD DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. REQUIREMENTS
ELEMENT NO. NAME LENGTH
08 = Prerequisite
Training
09 = Registered
Apprenticeship
10 = Youth
Occupational Skills
Training
11 = Other Non-
Occupational-Skills
Training
12 = Job Readiness
Training in
conjunction with
other training
00 = No Training
Service
1315 150, 151, 155, Type of IN 2 If the participant received a third type of approved training, record the 01 = On the Job One of the following:
164, 168, 198, Training appropriate code to indicate the type of approved training being provided Training (non-WIOA Copy of enrollment record
199, 204 Service #3 to the participant. Youth) File documentation with notes
NOTE: If OJT or Skill Upgrading is being provided as part of a Registered 02 = Skill Upgrading from program staff
Apprenticeship program, choose Code 09. 03 =
Cross-match between dates of
NOTE: Code 06 should only be utilized when other codes are clearly not Entrepreneurial
appropriate. Training (non-WIOA service and vendor training
Youth) information
Record 00 if the participant did not receive a third service. 04 = ABE or ESL Vendor training documentation
Leave blank if this data element does not apply to the participant. (contextualized or Electronic Records
Additional Note: If the participant receives more than three training other) in
Individual Training Account
services, record the last (or most recent) training services received by the conjunction with
participant in this field. Training Attendance records
05 = Customized
Training
06 = Occupational
Skills Training (non-
WIOA Youth)
07 = ABE or ESL
(contextualized or
other) NOT in
conjunction with
training (funded by
RSA-911 DATA DATA TYPE/
PIRL DATA SOURCE DOCUMENTATION
DATA ELEMENT FIELD DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. REQUIREMENTS
ELEMENT NO. NAME LENGTH
Trade Adjustment
Assistance only)
08 = Prerequisite
Training
09 = Registered
Apprenticeship
10 = Youth
Occupational Skills
Training
11 = Other Non-
Occupational-Skills
Training
12 = Job Readiness
Training in
conjunction with
other training
00 = No Training
Service
1332 84 Participate IN 1 Record 1 if the participant was in a postsecondary education program that 1 = Yes, Participated One of the following:
d in leads to a credential or degree from an accredited postsecondary in Postsecondary Data match with postsecondary
Postsecond education institution at any point during program participation Education data system
ary Record 0 if the participant was not a postsecondary education program 0 = No, Did Not Copy of enrollment record
Education that leads to a credential or degree from an accredited postsecondary Participate in
File documentation with notes
During education institution during program participation Postsecondary
Program Leave blank if this does not apply to the participant Education from program staff
Participatio School records
n Note: This data element relates to the credential indicator denominator Transcript or report card
and those who are recorded as 1 are included in the credential rate
denominator. This element is a subset of PIRL 1811. Do not record 1 if
the participant was first enrolled in postsecondary education after exiting
the program.
RSA-911 DATA DATA TYPE/
PIRL DATA SOURCE DOCUMENTATION
DATA ELEMENT FIELD DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. REQUIREMENTS
ELEMENT NO. NAME LENGTH
1401 Enrolled in IN 1 Record 1 if the participant was enrolled in a Secondary Education Program 1 = Yes One of the following:
Secondary at or above the 9th Grade level. A Secondary Education program includes 0 = No Copy of enrollment record
Education both secondary school and enrollment in a program of study with File documentation with notes
Program instruction designed to lead to a high school equivalent credential. from program staff
Examples may include adult high school credit programs and programs
School records
designed to prepare participants to pass recognized high school
equivalency exams such as the GED, HiSET, or TASC. Programs of study Transcript or report card
designed to teach English proficiency skills or literacy skills below the 9th Data match to State K-12 data
grade equivalent are not considered Secondary Education Programs. system
States may use this coding value if the participant was either already
enrolled in education or training at the time of application to the program
OR became enrolled in an education or training program at or above the
9th Grade level at any point while participating in the program.
Record 0 if the participant was not enrolled in a secondary education
program at or above the 9th grade level.
1406 376 Date DT 8 Record the date the participant is enrolled in an education or training YYYYMMDD One of the following:
Enrolled in program that leads to a recognized postsecondary credential after Copy of enrollment record
Post Exit program exit. File documentation with notes
Education Leave blank if this data element does not apply to the participant. from program staff
or Training
School records
Program NOTE: This element only applies to participants who exited secondary
Leading to education and obtained a secondary school diploma or its equivalency per Transcript or report card.
a sec 116(b)(2)(A)(iii). This data element applies to the Credential Rate Data match with postsecondary
Recognized numerator. This element is not to be confused with PIRL 1811, Date data system
Postsecond Enrolled During Program Participation in an Education or Training Program
ary Leading to a Recognized Postsecondary Credential or Employment, which
Credential encompasses all education and training program enrollment and captures
those enrolled during program participation, not post-exit.
RSA-911 DATA DATA TYPE/
PIRL DATA SOURCE DOCUMENTATION
DATA ELEMENT FIELD DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. REQUIREMENTS
ELEMENT NO. NAME LENGTH
1600 379 Employed IN 1 Record 1 if the participant is in unsubsidized employment (not including 1 = Yes One of the following:
in 1st Registered Apprenticeship, or the military). 2 = Yes, Registered UI wage data match
Quarter Record 2 if the participant is in a Registered Apprenticeship. Apprenticeship Follow-up survey from program
After Exit Record 3 if the participant is in the military. 3 = Yes, Military participants
Quarter Record 0 if the participant was not employed in the first quarter after the 0 = No
Pay check stubs, tax records,
quarter of exit. 9 = Information not
yet available W2 form
Record 9 if the participant has exited but employment information is not Wage record match
yet available. Quarterly tax payment forms,
such as an IRS form 941
Document from employer on
company letterhead attesting to
an individual’s employment
status and earnings
Self-employment worksheets
signed and attested to by
program participants
Detailed case notes verified by
employer and signed by the
counselor
RSA-911 DATA DATA TYPE/
PIRL DATA SOURCE DOCUMENTATION
DATA ELEMENT FIELD DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. REQUIREMENTS
ELEMENT NO. NAME LENGTH
1602 383 Employed IN 1 Record 1 if the participant is in unsubsidized employment (not including 1 = Yes One of the following:
in 2nd Registered Apprenticeship, or the military). 2 = Yes, Registered UI wage data match
Quarter Record 2 if the participant is in a Registered Apprenticeship. Apprenticeship Follow-up survey from program
After Exit Record 3 if the participant is in the military. 3 = Yes, Military participants
Quarter Record 0 if the participant was not employed in the second quarter after 0 = No
Pay check stubs, tax records,
the quarter of exit. 9 = Information not
Record 9 if the participant has exited but employment information is not yet available W2 form
yet available. Wage record match
Quarterly tax payment forms,
such as an IRS form 941
Document from employer on
company letterhead attesting to
an individual’s employment
status and earnings
Self-employment worksheets
signed and attested to by
program participants
Detailed case notes verified by
employer and signed by the
counselor
RSA-911 DATA DATA TYPE/
PIRL DATA SOURCE DOCUMENTATION
DATA ELEMENT FIELD DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. REQUIREMENTS
ELEMENT NO. NAME LENGTH
1604 386 Employed IN 1 Record 1 if the participant is in unsubsidized employment (not including 1 = Yes One of the following:
in 3rd Registered Apprenticeship, or the military). 2 = Yes, Registered UI wage data match
Quarter Record 2 if the participant is in a Registered Apprenticeship. Apprenticeship Follow-up survey from program
After Exit Record 3 if the participant is in the military. 3 = Yes, Military participants
Quarter Record 0 if the participant was not employed in the third quarter after the 0 = No
Pay check stubs, tax records,
quarter of exit. 9 = Information not
Record 9 if the participant has exited but employment information is not yet available W2 form
yet available. Wage record match
Quarterly tax payment forms,
such as an IRS form 941
Document from employer on
company letterhead attesting to
an individual’s employment
status and earnings
Self-employment worksheets
signed and attested to by
program participants
Detailed case notes verified by
employer and signed by the
counselor
RSA-911 DATA DATA TYPE/
PIRL DATA SOURCE DOCUMENTATION
DATA ELEMENT FIELD DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. REQUIREMENTS
ELEMENT NO. NAME LENGTH
1606 389 Employed IN 1 Record 1 if the participant is in unsubsidized employment (not including 1 = Yes One of the following:
in 4th Registered Apprenticeship, or the military). 2 = Yes, Registered UI wage data match
Quarter Record 2 if the participant is in a Registered Apprenticeship. Apprenticeship Follow-up survey from program
After Exit Record 3 if the participant is in the military. 3 = Yes, Military participants
Quarter Record 0 if the participant was not employed in the fourth quarter after 0 = No
Pay check stubs, tax records,
the quarter of exit. 9 = Information not
Record 9 if the participant has exited but employment information is not yet available W2 form
yet available. Wage record match
Quarterly tax payment forms,
such as an IRS form 941
Document from employer on
company letterhead attesting to
an individual’s employment
status and earnings
Self-employment worksheets
signed and attested to by
program participants
Detailed case notes verified by
employer and signed by the
counselor
RSA-911 DATA DATA TYPE/
PIRL DATA SOURCE DOCUMENTATION
DATA ELEMENT FIELD DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. REQUIREMENTS
ELEMENT NO. NAME LENGTH
1704 385 Wages 2nd DE 8.2 Record total earnings for the second quarter after the quarter of exit. 000000.00 One of the following:
Quarter Record 999999.99 if data is not yet available for this item. UI wage data match
After Exit Leave blank if data element does not apply to the participant. Follow-up survey from program
Quarter participants
Pay check stubs, tax records,
W2 form
Wage record match
Quarterly tax payment forms,
such as an IRS form 941
Document from employer on
company letterhead attesting to
an individual’s employment
status and earnings
Self-employment worksheets
signed and attested to by
program participants
Detailed case notes verified by
employer and signed by the
counselor
1800 N/A Type of IN 1 Use the appropriate code to record the type of recognized diploma, 1 = Secondary One of the following:
Recognized degree, or a credential consisting of an industry-recognized certificate or School Diploma/or Data match.
Credential certification, a certificate of completion of a Registered Apprenticeship, a equivalency Copy of credential.
license recognized by the State involved or Federal Government, or an 2 = AA or AS
Copy of school record.
associate or baccalaureate degree attained by the participant who Diploma/Degree
received education or training services. 3 = BA or BS Follow-up survey from program
Record 0 if the participant received education or training services, but did Diploma/Degree participants
not attain a recognized diploma, degree, license or certificate. 4 = Occupational Case notes documenting
Leave blank if data element does not apply to the participant. Licensure information obtained from
5 = Occupational education or training provider
NOTE: Diplomas, degrees, licenses or certificates must be attained either Certificate
during participation or within one year of exit. This data element applies 6 = Occupational
to both the Credential Rate indicator and the Measurable Skills Gain Certification
indicator for all programs. 7 = Other
Recognized
Diploma, Degree, or
Certificate
RSA-911 DATA DATA TYPE/
PIRL DATA SOURCE DOCUMENTATION
DATA ELEMENT FIELD DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. REQUIREMENTS
ELEMENT NO. NAME LENGTH
0 = No recognized
credential
1801 **87, 88, 89, Date DT 8 Record the date on which the participant attained a recognized credential. YYYYMMDD One of the following:
90, 93, 94, 95 Attained Data match
Recognized Leave blank if the participant did not attain a degree or certificate. Copy of credential
Credential
Copy of school record
Follow-up survey from program
participants
Case notes documenting
information obtained from
education or training provider
**For RSA-911 purposes,
documentation is required for
credentials earned after program
participation begins
1806 343 Date of DT 8 Record the most recent date the participant who received instruction YYYYMMDD One of the following:
Most below the postsecondary education level achieved at least one Pre- and post-test results
Recent EFL. EFL gain may be documented in one of three ways: 1) by comparing measuring EFL gain
Measurabl a participant’s initial EFL as measured by a pre-test with the participant’s Adult High School transcript
e Skill EFL as measured by a participant’s post-test; or 2) for States that offer
showing EFL gain through the
Gains: secondary school programs that lead to a secondary school diploma or its
Educational recognized equivalent, an EFL gain may be measured through the awarding of credits or Carnegie
Functioning awarding of credits or Carnegie units: or 3) States may report an EFL gain units
Level (EFL) for participants who exit the program and enroll in postsecondary Postsecondary education or
education or training during the program year. training enrollment determined
through data match, survey
Leave blank if this data element does not apply to the participant.
documentation, or program
notes.
RSA-911 DATA DATA TYPE/
PIRL DATA SOURCE DOCUMENTATION
DATA ELEMENT FIELD DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. REQUIREMENTS
ELEMENT NO. NAME LENGTH
1807 345 Date of DT 8 Record the most recent date of the participant’s transcript or report card YYYYMMDD One of the following:
Most for postsecondary education who complete a minimum of 12 hours per Transcript
Recent semester, or for part time students a total of at least 12 credit hours over Report card
Measurabl the course of two completed consecutive semesters during the program
e Skill year, that shows a participant is meeting the State unit's academic
Gains: standards.
Postsecond
ary Leave blank if this data element does not apply to the participant.
Transcript/
Report
Card
1808 344 Date of DT 8 Record the most recent date of the participant’s transcript or report card YYYYMMDD One of the following:
Most for secondary education for one semester showing that the participant is Transcript
Recent meeting the State unit’s academic standards. Report card
Measurabl
e Skill Leave blank if this data element does not apply to the participant.
Gains:
Secondary
Transcript/
Report
Card
1809 346 Date of DT 8 Record the most recent date that the participant had a satisfactory or YYYYMMDD One of the following:
Most better progress report towards established milestones from an OJT or Registered
Recent employer/training provider who is providing training (e.g., completion of Apprenticeship
Measurabl on-the-job training (OJT), completion of one year of a registered Contract and/or evaluation
e Skill apprenticeship program, etc.).
from employer or training
Gains:
Training Leave blank if this data element does not apply to the participant. provider
Milestone
RSA-911 DATA DATA TYPE/
PIRL DATA SOURCE DOCUMENTATION
DATA ELEMENT FIELD DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. REQUIREMENTS
ELEMENT NO. NAME LENGTH
1810 347 Date of DT 8 Record the most recent date the participant successfully passed an exam YYYYMMDD One of the following:
Most that is required for a particular occupation, or progress in attaining Results of knowledge-based
Recent technical or occupational skills as evidenced by trade-related benchmarks exam or certification of
Measurabl such as knowledge-based exams. completion.
e Skill
Documentation demonstrating
Gains: Skills Leave blank if this data element does not apply to the participant.
Progression progress in attaining technical
or occupational skills
Documentation from training
provider or employer
Copy of a credential that is
required for a particular
occupation and only is earned
after the passage of an exam
1811 85 Date DT 8 Record the date the participant was enrolled during program participation YYYYMMDD One of the following:
Enrolled in an education or training program that leads to a recognized Copy of enrollment record
During postsecondary credential, including a secondary education program, or File documentation with notes
Program training program that leads to employment as defined by the core from program staff
Participatio program in which the participant participates. States may use this coding
School records
n in an value if the participant was either already enrolled in education or training
Education at the time of program entry or became enrolled in education or training Transcript or report card.
or Training at any point while participating in the program. If the participant was Data match with postsecondary
Program enrolled in postsecondary education at program entry, the date in this data system
Leading to field should be the date of Program Entry. This includes, but is not limited
a to, participation in Job Corps or YouthBuild or Adult Education or
Recognized secondary education programs.
Postsecond
ary Leave blank if the data element does not apply to the participant.
Credential
or NOTE: This data element applies to the Measurable Skill Gains Indicator,
Employme and specifically will be utilized to calculate the denominator. It
nt encompasses all education and training program enrollment.
RSA-911 DATA DATA TYPE/
PIRL DATA SOURCE DOCUMENTATION
DATA ELEMENT FIELD DATA ELEMENT DEFINITIONS/INSTRUCTIONS CODE VALUE
ELEMENT NO. REQUIREMENTS
ELEMENT NO. NAME LENGTH
1900 Youth 2nd IN 1 Record 1 if the participant is enrolled in occupational skills training 1 = Occupational One of the following:
Quarter (including advanced training). Skills Training Cross-match with other
Placement Record 2 if the participant is enrolled in postsecondary education. 2 = Postsecondary agencies
(Title I) Record 3 if the participant is enrolled in secondary education. Education Copy of enrollment record
Record 0 if the participant was not placed in any of the above conditions. 3 = Secondary
File documentation with notes
Education
0 = No placement from program staff
School records
Transcript or report card
Vendor/training provider
training documentation
1901 Youth 4th IN 1 Record 1 if the participant is enrolled in occupational skills training 1 = Occupational One of the following:
Quarter (including advanced training). Skills Training Cross-match with other
Placement Record 2 if the participant is enrolled in postsecondary education. 2 = Postsecondary agencies
(Title I) Record 3 if the participant is enrolled in secondary education. Education Copy of enrollment record
Record 0 if the participant was not placed in any of the above conditions. 3 = Secondary
File documentation with notes
Education
0 = No placement from program staff
School records
Transcript or report card
Vendor/training provider
training documentation
Attachment (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2018/TEGL_7-18_Attachment_II.pdf)
Attachment II
References – WIOA Joint Data Validation Guidance
Workforce Innovation and Opportunity Act, Pub. L. 113-128
WIOA Joint Rule for Unified and Combined State Plans, Performance Accountability,
and the One-Stop System Joint Provisions, 81 Fed. Reg. 55791 (Aug. 19, 2016)
WIOA Joint Performance Accountability Information and Reporting System, OMB
Control Number 1205-0526
http://www.ed.gov/AEFLA
http://www2.ed.gov/about/offices/list/osers/rsa/wioa-reauthorization.html
http://www.doleta.gov/wioa
http://www.doleta.gov/performance
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