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Veterans reporting changes in labor exchange data
Summary ETA instructed states on changes to the Labor Exchange Reporting System for veterans-related reporting requirements under the VOW to Hire Heroes Act and the 2012 unemployment legislation, including Gold Card Initiative data. ETA now labels the advisory Canceled.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 7-12
Date issued
September 28, 2012
Status
Withdrawn
ETA lists this advisory Canceled as of 2026-10-24; its PDF prints Expiration Date: Continuing and Rescissions: None. No cancellation instrument is identified.
Status last verified October 24, 2026
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Accessible letter PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2012/TEGL_7_12_Acc.pdf
CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION Labor Exchange Reporting
System
ADVISORY SYSTEM
CORRESPONDENCE SYMBOL
U.S. DEPARTMENT OF LABOR OPDR/OWI/VETS
Washington, D.C. 20210 DATE
September 28, 2012
ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 7-12
TO: STATE WORKFORCE AGENCIES
STATE WORKFORCE LIAISONS
FROM: JANE OATES /s/
Assistant Secretary
SUBJECT: Implementing the Veterans-Related and Other Reporting Change
Requirements in the Labor Exchange Reporting System (LERS)
1. Purpose. To advise States of the changes to LERS necessary to implement Sections
211, 238, and 239 of the VOW to Hire Heroes Act of 2011 (VOW Act) and Section 2149
of the Middle Class Tax Relief and Job Creation Act of 2012, as well as for collecting
performance data related to the Veterans’ Gold Card Initiative.
2. References.
Sections 211, 238, 239 and 261 of the VOW Act, Pub. L. 112-56 Title II; Title 38,
Sections 4107 and 4215, 38 U.S.C. 4107, 4215;
The Jobs for Veterans Act (JVA) of 2002, Pub. L. 107-288, Section 2(a) codified
at 38 U.S.C. 4215;
Middle Class Tax Relief and Job Creation Act of 2012, Pub. L. 112-96 (February
22, 2012), Title II, Section 2142;
Training and Employment Guidance Letter (TEGL) 10-09, Implementing Priority
of Service for Veterans and Eligible Spouses in all Qualified Job Training
Programs Funded in whole or in part by the U.S. Department of Labor (DOL);
TEGL 30-11, Information and Guidance on the Work Opportunity Tax Credit
Provisions Introduced by the Veterans Opportunity to Work (VOW) to Hire
Heroes Act of 2011, and IRS Guidance on Submission of Form 8850;
Training and Employment Notice (TEN) 15-10, Protocol for Implementing
Priority of Service for Veterans and Eligible Spouses in all Qualified Job
Training Programs Funded in whole or in part by the U.S. Department of Labor
(DOL);
TEGL 20-11, Reemployment Services and Reemployment Eligibility Assessment
Activities for Recipients of Emergency Unemployment Compensation;
TEGL 37-11, Notification of Available Funding to Implement Veterans-Related
Reporting Requirements in the Labor Exchange Reporting System (LERS);
TEN 15-11, Gold Card Initiative;
RESCISSIONS EXPIRATION DATE
None Continuing
TEN 43-11 (and VPL 7-12), Overview of the Veterans’ Retraining Assistance
Program (VRAP), section 211 of the VOW to Hire Heroes Act of 2011; and,
ET 406 Handbook, ETA 9002 Report and VETS 200 Report.
3. Background. The Employment and Training Administration (ETA) is modifying
instructions for several ETA reports to collect information needed as a result of new
program and reporting requirements contained in recently enacted legislation and federal
initiatives. On August 5, 2011, President Obama announced a comprehensive plan to
lower the number of unemployed veterans and to ensure that service members leave the
military career-ready. The announcement included several initiatives, including the
creation of a suite of Gold Card services for veterans. The Gold Card Initiative, which
provides unemployed post-9/11 era veterans with intensive and follow-up services, was
announced on November 4, 2011. The Gold Card services include a combination of
intensive services, such as skills assessment, career coaching, and job search assistance,
over a six-month period to jump-start the veterans’ job search process and connect them
to the civilian labor force. To determine the number of veterans who access the services
offered under the Gold Card Initiative, ETA has proposed the collection of information
on the services provided and outcomes achieved by post-9/11 era veterans.
On November 21, 2011, President Obama signed the VOW Act. Section 211 of the
VOW Act established the Veterans Retraining Assistance Program (VRAP). The VRAP
program provides training assistance to eligible veterans. This requires that the
Department track these participants, offer employment assistance, and report employment
outcomes. Section 238 of the VOW Act requires that several new performance measures
be collected for an annual report on veteran job counseling, training, and placement in
Department of Labor (Department) programs. Section 239 of the VOW Act requires the
Department to report on whether veterans are receiving priority of service and are being
fully served by qualified job training programs in accordance with 38 U.S.C. 4215.
Congress passed the Middle Class Tax Relief and Job Creation Act of 2012 (Tax Relief
Act) in February 2012. The Tax Relief Act amended the Emergency Unemployment
Compensation (EUC) Act of 2008, adding, among other provisions, a requirement that
States provide reemployment services and reemployment and eligibility assessments
(RES/REA) to individuals who begin receiving EUC First Tier benefits or who transition
from First Tier to Second Tier benefits on or after March 23, 2012.
The current modifications to LERS, the performance reporting system for the Wagner-
Peyser Employment Service (ES) and the Jobs for Veterans State grants, collect the
information needed to implement these new requirements. In order to assist States in
implementing the system modifications, the Department announced the availability of
funds, in the amount of $60,000, for each State and applicable territory (District of
Columbia, Puerto Rico, and U.S. Virgin Islands). See TEGL No. 37-11 for more
information on this funding.
Reporting on the additional required data elements in the LERS will be made effective on
August 15, 2012. Further, ETA has granted a one-time 30-day extension of the first
quarter PY 2012 reporting deadline, rendering a LERS reporting due date of December
15, 2012 rather than the customary due date of November 14, 2012. Note: This due date
applies only to the LERS reporting deadline. All other PY 2012 first quarter reporting
deadlines are not being extended.
4. Changes to the Employment Service Record Layout. In order to collect the
additional information required by the VOW Act, priority of service for veterans, the
Gold Card Initiative, and the Tax Relief Act, several new pieces of information need to
be collected in the individual record layout for LERS. These items are:
• Date of first self-service
• Date of first staff-assisted service
• Veterans status
• Post 9/11 era veteran
• Transition assistance program (TAP) employment workshop veteran (This is the
TAP workshop by the Department of Labor)
• Covered person entry date
• Most recent date received self-service
• Type of recognized credential
• Date of attainment of the recognized credential
• Local Workforce Investment Board (LWIB) name
• Office name
• Case manager
• Special program identifier
The following table provides a description of the new items added to the LERS file.
More detailed information regarding these new elements, as well as corresponding edit
checks and reporting specifications, are available in the revised ET 406 Handbook, which
can be accessed at
http://www.doleta.gov/performance/guidance/WIA/406_handbook.pdf.
New Element Name New Element Reporting Description
Date of First Self-Service Record the date on which the individual
received his/her first self-service, either at a
physical location or through an electronic
resource. A self-service is defined as any
service that was provided to the job seeker
without significant staff involvement.
Date of First Staff-Assisted Service Record the date on which the individual
received his/her first staff-assisted service.
New Element Name New Element Reporting Description
Veteran Status Record 1 if the participant is a person who
(Note: this new element does NOT replace the served on active duty in the military, naval
“Eligible Veteran Status” element already or air services and who was discharged or
incorporated in the individual record layout.
Veteran reporting specifications still rely on the
released from such service under conditions
Eligible Veteran Status for all calculations.) other than dishonorable.
Record 2 if the participant does not meet
the condition described above.
Record 0 or leave blank if participant does
not disclose veteran status.
Post 9/11 Era Veteran The term "Post 9/11 Era Veteran" means a
person who served for at least one day on or
after September 11, 2001, on active duty in
the military, naval, or air service and who
was discharged or released from such
service under conditions other than
dishonorable.
Record 1 if the individual meets the
conditions of an eligible veteran and served
at least one day of active duty on or after
September 11, 2001.
Record 2 if the individual meets the
conditions of an eligible veteran type 1 or
eligible veteran type 2 and did not serve at
least one day of active duty on or after
September 11, 2001.
Record 0 or blank if the individual is not a
veteran.
Transition Assistance Program (TAP) A TAP veteran is any veteran or
Workshop Veteran Transitioning Service Member (TSM) who
attended a TAP workshop during the three
year period prior to the date of
participation. Please note: the Department
recognizes that TSMs may not yet have
veteran status; however, TSMs who
participate in TAP Workshops are
classified as “TAP Workshop Veterans.”
Record 1 if the participant meets the
conditions described above.
Record 2 if the participant does not meet
the conditions described above.
Leave blank if the participant is not a
veteran or TSM.
New Element Name New Element Reporting Description
Covered Person Entry Date Record the date that a veteran or other
eligible spouse first made contact with the
workforce system, either at a physical
location or through an electronic resource.
Most Recent Date Received Self-Service Indicate the most recent date a job seeker
received self-service during the reporting
period, either at a physical location or
through an electronic resource. A self-
service is defined as any service that was
provided to the job seeker without
significant staff involvement.
Type of Recognized Credential Use the appropriate code to record the type
of recognized diploma, degree, or
certificate attained by the participant.
1 = High School Diploma/GED
2 = AA or AS Diploma/Degree
3 = BA or BS Diploma/Degree
4 = Occupational Skills Licensure
5 = Occupational Skills
Certificate/Credential
6 = Other Recognized Educational or
Occupational Skills Certificate/Credential
Record 0 or blank if no certificate was
received.
Diplomas, degree, or certificates must be
attained either during participation or by
the end of the third quarter after the quarter
of exit from services
Date of Attainment of the Recognized Record the date the recognized credential
Credential was attained.
Local Workforce Investment Board (WIB) Record the LWIB Name where the
Name individual received services.
Leave blank if unknown or not identified.
Office Name Record the Office Name from which the
individual received services.
Leave blank if unknown or not identified.
Case Manager Record the name of the case manager
assigned to the individual.
Leave blank if unknown or not identified.
New Element Name New Element Reporting Description
Special Program Identifier Record the ETA assigned Special Program
Identifier.
Leave blank if not applicable or not
identified.
5. Changes to the ETA 9002 and VETS 200 Reports. Beginning on August 15, 2012,
ETA began the collection of and reporting on the additional information required by
Sections 238 and 239 of the VOW Act, Section 2142 of the Middle Class Tax Relief and
Job Creation Act of 2012, and for collecting performance data related to the Gold Card
Initiative. ETA will utilize an updated web-based Data Reporting and Validation
System (DRVS), denoted the Enterprise Data Reporting and Validation System (E-
DRVS), for the first submission on the modified LERS layout due December 15, 2012.
An E-DRVS User’s Guide will be incorporated and made available within the software.
Please check www.doleta.gov/performance for updates.
The only changes necessary for the PY 2012 first quarter submission are the changes to
the LERS individual record layout discussed in Section 4. There are changes to the
reports (discussed below); however, beginning with the December 15, 2012 submission
(PY 2012 Q1) States will only have to upload the modified LERS file, as the E-DRVS
will generate and submit the reports to ETA. States will still be required to certify the
data prior to its official upload to ETA; however, E-DRVS will build the reports.
The following items were added to the ETA 9002 and VETS 200 reports to capture the
additional required information. While the full details of the revised LERS reporting
requirements are available in the revised ET 406 Handbook,
http://www.doleta.gov/performance/guidance/WIA/406_handbook.pdf the table below
provides all of the new elements, by report, along with their associated technical
specifications.
• Two new reports were added to the 9002 (the 9002 F and the 9002 EUC) to
collect the required priority of service and EUC information. A credentials field
will be added to the VETS 200 A, B, C, and the ETA 9002 D.
• A Post 9/11 era veterans column will be added to the VETS 200 A, B, C, and the
ETA 9002 B and D.
• A Homeless veteran column will be added to the VETS 200 A and B.
• A TAP column was added to the ETA 9002 B and D. A TAP row was added to
the VETS 200 A, B, C.
• Four additional rows will be added to the VETS 200 A, B, C, and the ETA 9002
C and D to collect median earnings information at the three and sixth month
intervals, as required.
ETA 9002 A
Element Name Position Specification
TAP Workshop Row 3 Count of unique RECORDS where DATE OF
Veterans and TSMs PROGRAM PARTICIPATION <= end of the report
period and DATE OF EXIT >= beginning of the report
period or is null and ELIGIBLE VETERAN STATUS
is 1 or 2 or TSM is 1 and TAP WORKSHOP
VETERAN is 1
ETA 9002 B
Element Name Position Specification
Post 9/11 Veterans Col. G Count of unique RECORDS where DATE OF
PROGRAM PARTICIPATION ≤ end of the report
period and DATE OF EXIT ≥ beginning of the report
period or is null and ELIGIBLE VETERAN STATUS
is 1 or 2 and POST 9/11 VETERAN is 1.
TAP Workshop Col. H Count of unique RECORDS where DATE OF
Veterans and TSMs PROGRAM PARTICIPATION ≤ end of the report
period and DATE OF EXIT ≥ beginning of the report
period or is null and ELIGIBLE VETERAN STATUS
is 1 or 2 or TSM is 1 and TAP WORKSHOP is 1
TAP Workshop Row 2 Count of unique RECORDS where DATE OF
Veterans and TSMs PROGRAM PARTICIPATION ≤ end of the report
period and DATE OF EXIT ≥ beginning of the report
period or is null and ELIGIBLE VETERAN STATUS
is 1 or 2 or TSM is 1 and TAP WORKSHOP is 1
ETA 9002 C
Element Name Position Specification
Six-Months Average Row 11 Sum of (WAGES 2nd QUARTER AFTER EXIT
Earnings Numerator QUARTER and WAGES 3rd QUARTER AFTER
EXIT QUARTER) where (WAGES 1st QUARTER
AFTER EXIT QUARTER > 0 and WAGES 1st
QUARTER AFTER EXIT QUARTER < 999999.99)
and (WAGES 2nd QUARTER AFTER EXIT
QUARTER > 0 and WAGES 2nd QUARTER AFTER
EXIT QUARTER < 999999.99) and (WAGES 3rd
QUARTER AFTER EXIT QUARTER > 0 and
WAGES 3rd QUARTER AFTER EXIT QUARTER <
999999.99) and DATE OF EXIT is within the
reporting period and (OTHER REASONS FOR EXIT
is null or OTHER REASONS FOR EXIT = 00 or
Element Name Position Specification
OTHER REASONS FOR EXIT =98)
Six-Months Average Row 12 Count of unique RECORDS where (WAGES 1ST
Earnings QUARTER AFTER EXIT QUARTER > 0 and
Denominator WAGES 1ST QUARTER AFTEREXIT QUARTER <
999999.99) and (WAGES 2nd QUARTER AFTER
EXIT QUARTER > 0 and WAGES 2nd QUARTER
AFTER EXIT QUARTER < 999999.99) and
(WAGES 3rd QUARTER AFTER EXIT QUARTER >
0 and WAGES 3rd QUARTER AFTER EXIT
QUARTER < 999999.99) and DATE OF EXIT is
within the reporting period and (OTHER REASONS
FOR EXIT is null or OTHER REASONS FOR EXIT
= 00 or OTHER REASONS FOR EXIT = 98)
Three-Months Row 14 The value of 1st quarter after exit wages that is the
Median Earnings mid-point between the lowest wage reported and the
highest wage reported. To determine the midpoint, the
1st quarter after exit wages should be sorted from
lowest to highest. If an odd number of unique records
have been reported, the mid-point value is defined as
(n+1)/2 where n is the total unique records with 1st
quarter after exit wages. Thus if 99 wage records are
in the 1st quarter after exit, the midpoint is the 50th
record [(99+1)/2=50]. If an even number of unique
records has been reported, then the mid-point is the
arithmetic mean of the two midmost wage values.
Thus if 100 wage records are in the 1st quarter after
exit, the mid-point is (100+1)/2 = 50.5 and the mean
of the two midmost values is defined as the value of
the sum of the 50th and 51st record divided by 2.
Six-Months Median Row 15 The value of 3rd quarter after exit wages that is the
Earnings mid-point between the lowest wage reported and the
highest wage reported. To determine the midpoint, the
3rd quarter after exit wages should be sorted from
lowest to highest. If an odd number of unique records
have been reported, the mid-point value is defined as
(n+1)/2 where n is the total unique records with 3rd
quarter after exit wages. Thus if 99 wage records are
in the 3rd quarter after exit, the midpoint is the 50th
record [(99+1)/2=50]. If an even number of unique
records has been reported, then the mid-point is the
arithmetic mean of the two midmost wage values.
Thus if 100 wage records are in the 3rd quarter after
exit, the mid-point is (100+1)/2 = 50.5 and the mean
of the two midmost values is defined as the value of
the sum of the 50th and 51st record divided by 2
ETA 9002 D
Element Name Position Specification
Post 9/11 Veterans Col. G Count of unique RECORDS where DATE OF
PROGRAM PARTICIPATION ≤ end of the report
period and DATE OF EXIT ≥ beginning of the report
period or is null and ELIGIBLE VETERAN STATUS
is 1 or 2 and POST 9/11 VETERAN is 1.
TAP Workshop Col. H Count of unique RECORDS where DATE OF
Veterans and TSMs PROGRAM PARTICIPATION ≤ end of the report
period and DATE OF EXIT ≥ beginning of the report
period or is null and ELIGIBLE VETERAN STATUS
is 1 or 2 or TSM is 1 and TAP WORKSHOP is 1
Six-Months Average Row 13 Sum of (WAGES 2nd QUARTER AFTER EXIT
Earnings Numerator QUARTER and WAGES 3rd QUARTER AFTER
EXIT QUARTER) where (WAGES 1st QUARTER
AFTER EXIT QUARTER > 0 and WAGES 1st
QUARTER AFTER EXIT QUARTER < 999999.99)
and (WAGES 2nd QUARTER AFTER EXIT
QUARTER > 0 and WAGES 2nd QUARTER AFTER
EXIT QUARTER < 999999.99) and (WAGES 3rd
QUARTER AFTER EXIT QUARTER > 0 and
WAGES 3rd QUARTER AFTER EXIT QUARTER <
999999.99) and DATE OF EXIT is within the
reporting period and (OTHER REASONS FOR EXIT
is null or OTHER REASONS FOR EXIT = 00 or
OTHER REASONS FOR EXIT =98)
Six-Months Average Row 14 Count of unique RECORDS where (WAGES 1ST
Earnings QUARTER AFTER EXIT QUARTER > 0 and
Denominator WAGES 1ST QUARTER AFTEREXIT QUARTER <
999999.99) and (WAGES 2nd QUARTER AFTER
EXIT QUARTER > 0 and WAGES 2nd QUARTER
AFTER EXIT QUARTER < 999999.99) and
(WAGES 3rd QUARTER AFTER EXIT QUARTER >
0 and WAGES 3rd QUARTER AFTER EXIT
QUARTER < 999999.99) and DATE OF EXIT is
within the reporting period and (OTHER REASONS
FOR EXIT is null or OTHER REASONS FOR EXIT
= 00 or OTHER REASONS FOR EXIT = 98)
Three-Months Row 16 The value of 1st quarter after exit wages that is the
Median Earnings mid-point between the lowest wage reported and the
highest wage reported. To determine the midpoint, the
1st quarter after exit wages should be sorted from
lowest to highest. If an odd number of unique records
have been reported, the mid-point value is defined as
Element Name Position Specification
(n+1)/2 where n is the total unique records with 1st
quarter after exit wages. Thus if 99 wage records are
in the 1st quarter after exit, the midpoint is the 50th
record [(99+1)/2=50]. If an even number of unique
records has been reported, then the mid-point is the
arithmetic mean of the two midmost wage values.
Thus if 100 wage records are in the 1st quarter after
exit, the mid-point is (100+1)/2 = 50.5 and the mean
of the two midmost values is defined as the value of
the sum of the 50th and 51st record divided by 2.
Six-Months Median Row 17 The value of 3rd quarter after exit wages that is the
Earnings mid-point between the lowest wage reported and the
highest wage reported. To determine the midpoint, the
3rd quarter after exit wages should be sorted from
lowest to highest. If an odd number of unique records
have been reported, the mid-point value is defined as
(n+1)/2 where n is the total unique records with 3rd
quarter after exit wages. Thus if 99 wage records are
in the 3rd quarter after exit, the midpoint is the 50th
record [(99+1)/2=50]. If an even number of unique
records has been reported, then the mid-point is the
arithmetic mean of the two midmost wage values.
Thus if 100 wage records are in the 3rd quarter after
exit, the mid-point is (100+1)/2 = 50.5 and the mean
of the two midmost values is defined as the value of
the sum of the 50th and 51st record divided by 2
ETA 9002 F
The entire 9002F report is new and will be automatically generated by E-DRVS. This
report will be utilized to report on the implementation of the priority of service provisions
contained in the VOW Act. The report will capture information on the number of
covered entrants reaching the end of the entry period (45 days from initial contact with
the workforce system) in the current and most recent four quarter periods, the number of
covered entrants that received a service during the entry period in the current and most
recent four quarter periods, and the number of covered entrants that received a staff
assisted service during the entry period in the current and most recent four quarter
periods. See the revised ET 406 Handbook for details.
http://www.doleta.gov/performance/guidance/WIA/406_handbook.pdf
ETA 9002 EUC
The entire report is new and will be automatically generated by E-DRVS. No additional
information or calculations on the part of the States are necessary for this report aside
from flagging these individuals in the special projects field of the LERS individual record
layout with the EUC code REUC. See the revised ET 406 Handbook for details.
http://www.doleta.gov/performance/guidance/WIA/406_handbook.pdf
7. Action Requested. State Administrators are requested to immediately transmit this
TEGL to the appropriate staff.
8. Inquiries. All inquiries should be directed to the appropriate ETA regional office.
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