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WIA performance report submission procedures
Summary ETA instructed states how to submit their program year 2000 WIA annual reports and individual participant records by December 1, 2001. The letter and attachments specify submission channels, data edit checks, and conversion of earlier WIA and JTPA records. ETA now labels this advisory Canceled.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 7-01
Date issued
November 25, 2001
Status
Rescinded
ETA labels this advisory Canceled as of October 25, 2026.
Status last verified October 25, 2026
Is this still the rule?
This document has been rescinded. Ezel checks what federal law requires today, under current federal labor law, and answers your situation with citations.
About this page: The full text below is the official document from U.S. Department of Labor, Employment and Training Administration (ETA). Ezel adds the plain-English summary and tracks the document's status. The official source linked on this page is authoritative for any reliance.
EMPLOYMENT AND TRAINING ADMINISTRATION
ADVISORY SYSTEM
U.S. DEPARTMENT OF LABOR
Washington, D.C. 20210
CLASSIFICATION: WIA/Perf Accountability
CORRESPONDENCE SYMBOL: OWS
DATE: November 25, 2001
TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 7-01
TO: ALL STATE WORKFORCE LIAISONS
ALL STATE WORKER ADJUSTMENT LIAISONS
ALL STATE WORKFORCE AGENCIES
ALL ONE-STOP CENTER SYSTEM LEADS
/s/
FROM: EMILY STOVER DeROCCO
Assistant Secretary
SUBJECT: Performance Reporting Submission Procedures for the Workforce Investment Act Standardized Record Data (WIASRD) and the Annual Report under Title 1B of the Workforce Investment Act (WIA)
-
Purpose. To transmit guidance and instruction for
submitting state performance reports required under the Act.
Final submissions must be received by December 1, 2001.
Contents of these reports will be released to the appropriate
Congressional committees and the public in both print format
and on ETA’s Website. -
References. Workforce Investment Act of 1998 (WIA),
section 185(d)(2) and 188; and Training and Employment
Guidance Letter (TEGL) 14-00, Change 1. -
Background. Pursuant to 20 CFR 667.300, “All States and
other direct grant recipients must report financial,
participant, and performance data in accordance with
instructions issued by DOL.” TEGL 14-00 implemented the
participant reporting requirements for WIA. This guidance
letter provides specific, detailed information on submission
procedures for the WIA Annual Report and the individual record
data (WIASRD).
States are required to submit both the PY 2000 Annual Report
and the WIASRD by December 1, 2001. There will not be an
opportunity to revise these submissions after this date.
Compliance with this deadline is essential for providing data
to support the budget process and for timely distribution of
incentive awards.
RESCISSIONS: None
EXPIRATION DATE: Continuing
-
Annual Report. Submission procedures are as follows:
A) Send three hard copies to your ETA Regional
Administrator. The Regional Administrator will forward two
copies to the National Office. Because copies of the report
will be provided to the appropriate Congressional committees,
states are encouraged to send additional copies of their
formal submission to:
U.S. Department of Labor
Employment and Training Administration
ATTN: WIA Performance Team, Room S-4231
Washington, DC 20210
B) States are required to submit an electronic copy to the National Office via e-mail: [email protected]. This electronic copy must be received not later than close of business on December 3, 2001, and will be posted on ETA’s website for public access. It is important to keep in mind that performance outcomes reported in the tabular section of this electronic copy will be the official numbers used to determine states’ eligibility for incentive awards. States will not be permitted to modify or change reports after the initial submission is received. States not submitting their Annual Report by the due date may be excluded in the incentive award process. States failing to submit a report within 45 days of the due date may have sanctions imposed.
NOTE: States may send the electronic copy as a single file,
such as an Acrobat™ (pdf) file, which includes all text,
graphics and appendices in same order that they should be
printed. Other acceptable file formats include WordPerfect™
and Microsoft Word™ files (these must also be a single file).
Before sending the file, please print out a copy to verify
that it includes all the information in the hard copy Annual
Report.
-
WIA Standardized Record Data (WIASRD). These individual
records are to be submitted as follows:A) Send WIASRD data to ETA’s contractor, Social Policy
Research Associates (SPR). (see Attachment A for
instructions.)B) SPR will receive and process WIASRD submissions,
provide help to states on WIASRD submissions, conduct data
quality reviews on submitted data, and provide feedback to
states on the quality of the data. SPR will also answer
questions that states may have regarding the new WIASRD
system.C) In order to allow states to revise submissions based
on the data quality review, states are strongly encouraged to
send preliminary (but incomplete) submissions to SPR beginning
prior to December 1, 2001.D) WIASRD submissions must include all characteristics
and service information and available outcome information for
individuals who exited from WIA in PY 2000. States that
implemented WIA before July 1, 2000 must also include
individuals who exited WIA during PY 1999. The WIASRD
individual records must be consistent with the numerical data
submitted in the tabular sections of the annual report. Note
that even though some JTPA exiters are included in the
performance measures in the Annual Report, it is not necessary
to include JTPA exiters in the WIASRD submission.E) The WIASRD record format and edit specifications are
included in Attachment B. Instructions for converting the
WIASRD data format used by early implementing states for PY
1999 to WIASRD format are provided in Attachment C.
Instructions for converting JTPA SPIR data to WIASRD format
are included in Attachment D.F) SPR has provided states with software that conducts
edit checks on the WIASRD records and calculates many of the
numerical data items in the required tables in the Annual
Report from data in WIASRD format. States are encouraged to
use this software to compute annual report items for
comparison with their own calculations before submitting the
annual report. Assistance in resolving discrepancies can be
obtained from SPR. -
Action Required. States are required to immediately
implement these procedures. -
Inquiries. Questions concerning the annual report should
be directed to Ms. Candice Graham Young, WIA Performance Team,
(202)693-3189 or [email protected] or to your Regional
Office. Questions concerning the submission of the WIASRD
should be directed to Mr. David Wright, SPR, (510)763-1499 or
[email protected]. -
Attachments.
A) Workforce Investment Act Standardized Record Data
(WIASRD) Submission InstructionsB) WIASRD Edit Checks and Coding Instructions - PY 2000
C) Conversion Procedures - PY 1999 WIASR to PY 2000WIASRD
D) WIA Reporting for Individuals Carried over from JTPA
Attachment A (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2001/TEGL7-01AttachA.pdf)
Attachment A
WIASRD Submission Instructions
General Instructions
ETA has contracted Social Policy Research Associates (SPR) to receive and process
submissions of WIASRD data. In order to ensure data integrity, it is suggested that the
data for all the WIBs and for Statewide programs in a State should be transmitted in the
same format (fixed field or delimited field). If delimited fields are used, use a comma
as the delimiter. In addition, data can be sent encrypted by password protecting the
compressed (zipped) file. If for any reason the data submitted is incomplete (i.e., data
for one or more WIB(s) has not been received), indicate on the transmittal form that the
data is incomplete and specify what is missing. A transmittal form should be included
with each submission to provide for accountability.
Method of Transmission
Data may be sent by e-mail, diskette, CD, or FTP.
E-mail: The preferred submission method is by e-mail. Send to [email protected].
Compress (zip) the file if over 1 megabyte. You may also include transmittal
information (see below) in your e-mail. The filename should be of the form
XXPY_n.txt, where XX is the two letter postal abbreviation for the State, PY is the PY
year, and “n” is the submission number (in case there is more than one submission).
For example, PR00_2 is Puerto Rico’s second submission.
Diskette (or CD): Label each diskette with the State name, date, file name, submission
number and preferably contact information. Label each disk in sequence (Disk 1 of 20,
Disk 2 of 20, etc.). Record the total number of diskettes being submitted on the
transmittal form.
Send diskettes or CDS to:
WIASRD Processing
Social Policy Research Associates
1330 Broadway, Suite 1426
Oakland, CA 94612
FTP: Call for instructions and allow a few days for procedures to be developed.
Point of contact at SPR is David Wright at (510) 763-1499, x627 or
[email protected] for assistance regarding any problems you may be having
regarding the WIASRD data.
PY 2000 WIASRD Submission Form
1. State:______________
2. Contact Person:__________________________________
Phone:__________________________________
Address:_________________________________
3. Date Sent:__________
4. Submission Type:
˜ Preliminary (data are not final)
˜ Final (data are consistent with Annual Report)
5. Is the submission a sample?
˜ Yes: Sampling percentage: ____________
˜ No
6. Submission Method
˜ Disk(s) Number of Disks:__________
˜ E-mail Transmission (send to [email protected])
˜ CD
˜ FTP
7. Filename:_____________________
8. Password (if applicable):_________________
9. What file format are you using?
˜ Fixed Field
˜ Comma Delimited Field
10. Total Number of Records in File:____________________
11. Any additional information (e.g. incomplete data submission):
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
Attachment B (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2001/TEGL7-01AttachB.pdf)
Attachment B
WIASRD EDIT CHECKS
AND CODING INSTRUCTIONS
PY 2000
09-25-2001
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
SECTION 1 - INDIVIDUAL INFORMATION
XXXXXXXXX A. Must not include hyphens or O O O O O O
Individual The ID number may include dashes.
101 1 9 1-9 Text
identifier both numeric and alphabetic B. Must be alpha-numeric
characters. This item is required for all groups.
A. Must be valid date (YYYYMMDD). O O O O O O
B. Age (calculated at the Date of
102 2 8 10-17 Date Date of birth YYYYMMDD registration, item 302) cannot be <14 or
>100 .
This item is required for all groups.
1 = Male A. Must be ‘1' or ‘2'. O O O O O O
103 3 1 18 Numeric Gender
2 = Female This item is required for all groups.
1 = Yes A. Must be ‘1', ‘2', or ‘3'. O O O O O O
2 = Yes and disability results This item is required for all groups.
Individual with a
104 4 1 19 Numeric in a substantial
disability
impediment to employment
3 = No
Ethnicity A. Must be ‘1' or ‘2'. O O O O O O
1 = Yes
105 5 1 20 Numeric Hispanic or This item is required for all groups.
2 = No
Latino
Race
Separate items for each of
the following categories
American A. Must be ‘1' or ‘2'. O O O O O O
1 = Yes
106 6 1 21 Numeric Indian or This item is required for all groups.
2 = No
Alaska Native
1 = Yes A. Must be ‘1' or ‘2'. O O O O O O
107 7 1 22 Numeric Asian
2 = No This item is required for all groups.
Black or African 1 = Yes A. Must be ‘1' or ‘2'. O O O O O O
108 8 1 23 Numeric
American 2 = No This item is required for all groups.
Hawaiian Native A. Must be ‘1' or ‘2'. O O O O O O
109 9 1 24 Numeric or other Pacific 1 = Yes This item is required for all groups.
Islander 2 = No
1 = Yes A. Must be ‘1' or ‘2'. O O O O O O
110 10 1 25 Numeric White
2 = No This item is required for all groups.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
1 = Yes # 180 days A. Must be ‘1', ‘2', or ‘3'. • • • • •
2 = Yes > 180 days This item is required for all groups
3 = No except Youths aged 18 or younger.
In addition to the required
period of service, record ‘1'
111 11 1 26 Numeric Veteran status
or ‘2' only if the individual
was discharged or released
from such service under
conditions other than
dishonorable.
1 = Yes A. Must be ‘1', ‘2', or ‘3'. • • • • •
2 = Yes, Vietnam-era B. If item is ‘1'or ‘2', then Item
veteran 111(veteran status) must be ‘1' or ‘2'.
3 = No This item is required for all groups
except Youths aged 18 or younger.
Updated information on
Campaign campaigns may be obtained
112 12 1 27 Numeric
veteran on the Office of Personnel
Management web site:
http://www.opm.gov/veterans
/html/vgmedal2.htm.
If both codes 1 and 2 apply,
record ‘2' for Vietnam-Era
Veteran.
A. Must be ‘1', ‘2', or ‘3'. • • • • •
1 = Yes B. If item is ‘1'or ‘2', then Item
Disabled
113 13 1 28 Numeric 2 = Yes, special disabled 111(veteran status) must be ‘1' or ‘2'.
veteran
3 = No This item is required for all groups
except Youths aged 18 or younger.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
1 = Yes A. Must be ‘1' or ‘2'. • • • • •
2 = No B. If item is ‘1', then Item 111(veteran
status) must be ‘1' or ‘2'.
Recently A veteran who applied for This item is required for all groups
114 14 1 29 Numeric separated participation under WIA title I except Youths aged 18 or younger.
veteran within 48 months after
discharge or release from
active US military, naval, or
air services.
Employment A. Must be ‘1' or ‘2'. • • • • • •
1 = Employed
115 15 1 30 Numeric status at This item is required for all groups.
2 = Not employed
registration
A. Must be ‘1' or ‘2'. • • • •
Limited English
1 = Yes This item is required for all groups
116 16 1 31 Numeric language
2 = No except Adults and Dislocated Workers
proficiency
who receive only core services.
A. Must be ‘1' or ‘2'. • • • •
1 = Yes This item is required for all groups
117 17 1 32 Numeric Single parent
2 = No except Adults and Dislocated Workers
who receive only core services.
1 = Eligible claimant referred A. Must be ‘1', ‘2', ‘3', or ‘4'. O O O O
by WPRS This item is required for all groups
Unemployment 2 = Eligible claimant not except Adults and Dislocated Workers
118 18 1 33 Numeric compensation referred by WPRS who receive only core services.
programs (U.C.) 3 = Exhaustee
4 = Neither claimant nor
exhaustee
A. Must be ‘1' or ‘2'. O O O
1 = Yes This item is required for Adults who
119 19 1 34 Numeric Low income
2 = No receive intensive or training services,
and Youths.
Public assistance recipient:
Separate items for each of the following two categories
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
Temporary A. Must be ‘1' or ‘2'. O O O
Assistance to 1 = Yes This item is required for Adults who
120 20 1 35 Numeric
Needy Families 2 = No receive intensive or training services,
(TANF) and Youths.
General A. Must be ‘1' or ‘2'. O O O
Assistance This item is required for Adults who
(GA) receive intensive or training services,
(State/local and Youths.
government),Re
fugee Cash 1 = Yes
121 21 1 36 Numeric
Assistance 2 = No
(RCA),
Supplemental
Security
Income (SSI-
SSA title XVI)
1 = Yes A. Must be ‘1' or ‘2'. • • • •
2 = No This item is required for Adults and
Dislocated Workers who receive
Pell Grant This item may be updated intensive or training services, and
122 22 1 37 Numeric
recipient at anytime while the Youths.
individual is receiving WIA
services (except follow-up
services).
123 23 2 38-39 Numeric Highest school 00 = No school grade A. Must be ‘00', ‘01-11', ‘12', ‘88', ‘13- • • O •
grade completed 15', ‘16', or ‘17'.
completed
01-11 = Number of This item is required for Adults and
elementary/ secondary Dislocated Workers who receive
school grades completed intensive or training services, and
Youths.
12 = High school graduate
88 = Attained certificate of
equivalency for a high school
degree (e.g., GED)
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
13-15 = Number of school
years completed.
16 = Bachelor’s degree or
equivalent
17 =Education beyond the
Bachelor’s degree
For individuals who
completed 12th grade but did
not receive a diploma or
equivalent, please code as
‘11'.
For Youth with a disability
who successfully completed
an Individual Education
Program (IEP), please record
as ‘12'.
Additional Individual Information Needed For Dislocated Workers and Displaced
Homemakers
A. Must be ‘1' or ‘2'. • •
Displaced 1 = Yes
124 24 1 40 Numeric This item is required for Dislocated
homemaker 2 = No
Workers.
YYYYMMDD A. Must be valid date (YYYYMMDD) • •
or blank.
Date of actual
Leave blank until qualifying This item is required for Dislocated
125 25 8 41-48 Date qualifying
dislocation takes place and Workers.
dislocation
then record the actual
dislocation date.
Additional Individual Information Needed For Youth
Homeless A. Must be ‘1' or ‘2'. • •
individual 1 = Yes This item is required for Youths.
126 26 1 49 Numeric
and/or a 2 = No
runaway youth
1 = Yes A. Must be ‘1' or ‘2'. • •
127 27 1 50 Numeric Offender
2 = No This item is required for Youths.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
Pregnant or 1 = Yes A. Must be ‘1' or ‘2'. • •
128 28 1 51 Numeric
parenting youth 2 = No This item is required for Youths.
Youth who A. Must be ‘1' or ‘2'. • •
needs 1 = Yes This item is required for Youths.
129 29 1 52 Numeric
additional 2 = No
assistance
1 = Student, H.S. or less A. Must be ‘1', ‘2', ‘3', or ‘4'. • •
2 = Student, attending post- B. Item must be ‘2' or ‘4' if
Education H.S. Item 123 (highest school grade
130 30 1 53 Numeric status at time 3 = Not attending school; completed) is ‘12’, ‘13-15', ‘16', ‘17', or
of registration H.S. dropout ‘88' for Youths.
4 = Not attending school; This item is required for Youths.
H.S. graduate
1 = Yes A. Must be ‘1' or ‘2'. • •
2 = No This item is required for Youths.
Basic literacy
skills deficiency
131 31 1 54 Numeric Grade level scores below
(as defined in
9.0 (e.g., 8.9) should be
§664.205)
considered as at or below the
8th grade level.
SECTION II - ACTIVITY AND SERVICES INFORMATION
301 32 5 55-59 Numeric ETA-assigned 00000 A. If funded with local Adult, O O O O O O
Local Dislocated Worker or Youth funds (Item
Board/Statewid Note: If the individual was 304= ‘1', Item 305 = ‘1', or Item 306 =
e code served by the local area and ‘1'), then the last digit of the ETA-
also by other non-local funds assigned Local Board/Statewide code
(e.g., statewide funds or a must end in a ’0' or ‘5', but cannot have
national emergency grant), the last three digits end in ‘000'.
record the code for the Local
Board and not one of the B. If funded with statewide (15%)
special codes specified Youth, statewide (15%) Displaced
above. Homemaker, or statewide (15%) Other
funds (Item 307 = ’1', Item 308 = ’1', or
Note: If the individual was Item 310 = ‘1') but not local funds--Item
jointly served by two or more 304 [Adult (Local)] … ‘1', Item 305
local areas, record the code [Dislocated Worker (Local)] … ’1', and
for the local area in which the Item 306 [Youth (Local)] …’1', then the
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
individual resides. This last three digits of the ETA-assigned
instruction is not intended to Local Board/Statewide code must end
determine how the state in ‘903'.
measures performance for
these local areas. C. If funded by National Emergency
Grant (Item 313a, 313b, or 313c has a
valid four-digit number) but not local or
statewide funds–Item 304 [Adult
(Local)] … ‘1', Item 305 [Dislocated
Worker (Local)] … ’1', and Item 306
[Youth (Local)] …’1', or Item 307 [Youth
(Statewide (15%) Activities)] …1, Item
308 [Displaced Homemaker (Statewide
(15%) Activities)] …1, Item 309
[Incumbent Worker (Statewide (15%)
Activities)] …1, and Item 310 [Other
(Statewide (15%) Activities)] …1, then
the last three digits of the ETA-
assigned Local Board/Statewide code
must end in ‘901'.
D. If funded with Rapid Response (Item
311 = ‘1') or Rapid Response including
additional assistance (Item 312 = ‘1'),
but not local, statewide, or national
emergency grants–Item 304 [Adult
(Local)] … ‘1', Item 305 [Dislocated
Worker (Local)] … ’1', and Item 306
[Youth (Local)] …’1', or Item 307 [Youth
(Statewide (15%) Activities)] …1, Item
308 [Displaced Homemaker (Statewide
(15%) Activities)] …1, Item 309
[Incumbent Worker (Statewide (15%)
Activities)] …1, and Item 310 [Other
(Statewide (15%) Activities)] …1, and
Item 313a (national emergency grant)
is blank, Item 313b (second national
emergency grant) is blank, and 313c
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
(third national emergency grant) is
blank, then the last three digits of the
ETA-assigned Local Board/Statewide
code must end in ‘902'.
E. Must be greater than 1000
This item is required for all groups.
A. Must be valid date (YYYYMMDD). O O O O O O
Date of WIA
B. Must be less than or equal to Item
302 33 8 60-67 Date title I-B YYYYMMDD
303 (Date of WIA exit).
registration
This item is required for all groups.
A. Must be valid date (YYYYMMDD). • • • • • •
B. Must be equal to or greater than
Date of WIA
303 34 8 68-75 Date YYYYMMDD Item 302 (Date of WIA title I-B
exit
registration).
This item is required for all groups.
WIA Title I-B Participation
A. Must be ‘1' or ‘2'. O O
1 = Yes
304 35 1 76 Numeric Adult (Local) This item is required for all Adults.
2 = No
A. Must be ‘1' or ‘2'. O O
Dislocated 1 = Yes
305 36 1 77 Numeric This item is required for Dislocated
Worker (Local) 2 = No
Workers.
1 = Yes A. Must be ‘1' or ‘2'. O O
306 37 1 78 Numeric Youth (Local)
2 = No This item is required for Youths.
1 = Yes A. Must be ‘1' or ‘2'. O O
2 = No This item is required for Youths.
Youth This item need not be
[Statewide recorded as ‘yes’ if the
307 38 1 79 Numeric
(15%) individual is served by a
Activities] local area with statewide
funds passed down from the
state to the local area.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
1 = Yes A. Must be ‘1' or ‘2'. O O O O O
2 = No This item is required for Adults, and
Displaced Youths aged 19 or older.
Homemaker This item need not be
308 39 1 80 Numeric [Statewide recorded as ‘yes’ if the
(15%) individual is served by a
Activities] local area with statewide
funds passed down from the
state to the local area.
1 = Yes A. Must be ‘1' or ‘2'. O O O O O O
2 = No This item is required for all groups.
This item need not be
Incumbent recorded as ‘yes’ if the
Worker individual is served by a
309 40 1 81 Numeric [Statewide local area with statewide
(15%) funds passed down from the
Activities] state to the local area.
Individual served only with
these funds should not be
reported.
1 = Yes A. Must be ‘1' or ‘2'. O O O O O O
2 = No This item is required for all groups.
Other
This item need not be
[Statewide
310 41 1 82 Numeric recorded as ‘yes’ if the
(15%)
individual is served by a
Activities]
local area with statewide
funds passed down from the
state to the local area.
Rapid 1 = Yes A. Must be ‘1' or blank. O O
311 42 1 83 Numeric
Response
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
1 = Yes A. Must be ‘1' or ‘2'. O O
2 = No This item is required for Dislocated
Workers.
Rapid
This item need not be
Response -
312 43 1 84 Numeric recorded as ‘yes’ if the
Additional
individual is served by a
Assistance
local area with statewide
funds passed down from the
state to the local area.
0000 = Project I.D. Number A. Must be blank or a four-digit code. O O
(see special instructions for B. If Item 301 (ETA-assigned local
National recording individuals served board/statewide code) ends in ‘901',
313a 44 4 85-88 Numeric Emergency by more than one National then item must be a four-digit code.
Grant Emergency Grants and/or
National Reserve Account
Grants)
Second A. Must be blank or a four-digit code.
National
313b 45 4 89-92 Numeric 0000 = Project I.D. Number
Emergency
Grant
Third National A. Must be blank or a four-digit code.
313c
46 4 93-96 Numeric Emergency 0000 = Project I.D. Number
Grant
WIA Partner Program Participation
1 = Yes A. Must be ‘1' or blank.
314 47 1 97 Numeric Adult Education Leave item blank if the
answer is ‘no’ or the answer
is not known.
1 = Yes A. Must be ‘1' or blank.
315 48 1 98 Numeric Job Corps Leave item blank if the
answer is ‘no’ or the answer
is not known.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
A. Must be ‘1' or blank.
1 = Yes
Migrant &
Seasonal
316 49 1 99 Numeric Leave item blank if the
Farmworker
answer is ‘no’ or the answer
Programs
is not known.
1 = Yes A. Must be ‘1' or blank.
Native
317 50 1 100 Numeric American Leave item blank if the
Programs answer is ‘no’ or the answer
is not known.
1 = Yes, labor exchange A. Must be ‘1', ‘2', or blank.
2 = Yes, VWIP
Veterans’
318 51 1 101 Numeric
Programs Leave item blank if the
answer is ‘no’ or the answer
is not known.
Trade 1 = Yes A. Must be ‘1' or blank.
Adjustment Act Leave item blank if the
319 52 1 102 Numeric
(TAA) answer is ‘no’ or the answer
is not known.
1 = Yes A. Must be ‘1' or blank.
Leave item blank if the
320 53 1 103 Numeric NAFTA-TAA
answer is ‘no’ or the answer
is not known.
1 = Yes A. Must be ‘1' or blank.
Vocational Leave item blank if the
321 54 1 104 Numeric
Education answer is ‘no’ or the answer
is not known.
1 = Yes A. Must be ‘1' or blank.
Vocational Leave item blank if the
322 55 1 105 Numeric
Rehabilitation answer is ‘no’ or the answer
is not known.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
1 = Yes A. Must be ‘1' or blank.
Wagner-Peyser Leave item blank if the
323 56 1 106 Numeric
Act answer is ‘no’ or the answer
is not known.
Welfare-to-Work 1 = Yes A. Must be ‘1' or blank.
Participant Leave item blank if the
324 57 1 107 Numeric
answer is ‘no’ or the answer
is not known.
Employment A. Must be ‘1' or blank.
and Training
1 = Yes
programs
carried out
325 58 1 108 Numeric Leave item blank if the
under The
answer is ‘no’ or the answer
Community
is not known.
Services Block
Grant Act
Employment A. Must be ‘1' or blank.
and Training
1 = Yes
programs
carried out by
326 59 1 109 Numeric Leave item blank if the
The Dept. of
answer is ‘no’ or the answer
Housing and
is not known.
Urban
Development
1 = Yes A. Must be ‘1' or blank.
Title V Leave item blank if the
327 60 1 110 Numeric
activities answer is ‘no’ or the answer
is not known.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
1 = Yes A. Must be ‘1' or blank.
Leave item blank if the
Employment
answer is ‘no’ or the answer
and training
328 61 1 111 Numeric is not known.
services related
to Food Stamps
This item is not intended to
record receipt of Food
Stamps.
Other non-WIA 1 = Yes A. Must be ‘1' or blank.
329 62 1 112 Numeric
programs
Supportive A. Must be ‘1' or ‘2'. • • • • • •
services This item is required for all groups.
(except needs- 1 = Yes
330 63 1 113 Numeric
related 2 = No
payments)
received
Needs-related A. Must be ‘1' or ‘2'. • • • •
payments This item is required for Adults and
(Adults/Dislocat Dislocated Workers receiving training
ed Workers in 1 = Yes services, and Youths.
331 64 1 114 Numeric
training 2 = No
services) or
stipends (Youth
in training)
Items for Adults and Dislocated Workers Receiving Intensive and Training
Services
A. Must be valid date (YYYYMMDD) • •
or blank.
Date of first B. Must be less than or equal to Item
332 65 8 115-122 Date intensive YYYYMMDD 303 (date of WIA exit).
service This item is required for Adults and
Dislocated Workers receiving intensive
or training services.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
A. Must be valid date (YYYYMMDD) • •
or blank.
B. Must be less than Item 303 (date of
WIA exit).
C. Must be greater than or equal to
Item 332 (date of first intensive
training).
D. If item has a valid date of first
Date of first training service, then Item 335 (adult
333 66 8 123-130 Date YYYYMMDD
training service education, basic skills and/or literacy
activities), Item 336 (on-the-job
training), or Item 337 (occupational
skills training or skills upgrading
/retraining, and /or workplace training)
must be ‘1'.
This item is required for Adults and
Dislocated Workers receiving training
services.
Established A. Must be ‘1' or ‘2'. • •
Individual 1 = Yes This item is required for Adults and
334 67 1 131 Numeric
Training 2 = No Dislocated Workers receiving training
Account (ITA) services.
A Must be ‘1' or ‘2'. • •
Adult B. If item is ‘1', then Item 333 (date of
education, first training service) must have a valid
1 = Yes
335 68 1 132 Numeric basic skills date.
2 = No
and/or literacy This item is required for Adults and
activities Dislocated Workers receiving intensive
or training services.
A. Must be ‘1' or ‘2'. • •
B. If item is ‘1', then Item 333 (date of
first training service) must have a valid
On-the-job 1 = Yes
336 69 1 133 Numeric date.
training 2 = No
This item is required for Adults and
Dislocated Workers receiving intensive
or training services.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
Occupational A. Must be ‘1' or ‘2'. • •
skills training or B. If item is ‘1', then Item 333 (date of
skills first training service) must have a valid
1 = Yes
337 70 1 134 Numeric upgrading/retrai date.
2 = No
ning, and/or This item is required for Adults and
workplace Dislocated Workers receiving intensive
training or training services.
Items for Adults, Dislocated Workers, and Youth
A. Occupation code should be numeric • • •
without including hyphens or periods.
B. If Item 339 = ‘1', then code must be
between ‘111000' and ‘553019'
(inclusive).
C. If Item 339 = ‘2', then code must
between ‘11101100' and ‘55301800'
(inclusive).
D. If Item 339 = ‘3', then code must
between ‘010000' and ‘600399'
(inclusive).
E. If Item 339 = ‘4', then code must
be between ‘001061010' and
000000000
‘999687022' (inclusive).
Occupational
F. If Item 339 = ‘5', then code must be
338 71 9 135-143 Text skills training If no specific occupational
between ‘13002' and ‘98999'
code skills training was received,
(inclusive).
record ‘999999999'.
G. If Item 339 = ‘6', then the 5-digit
code or the first five digits of the 6-digit
code must be between ‘13002' and
‘98999' (inclusive).
H. If item has a valid occupational
skills training code, then Item 333 (date
of first training service) must have a
valid date for Adults and Dislocated
Workers.
This item is required for Adults and
Dislocated Workers receiving intensive
and training services, and Youth aged
19-21 (inclusive).
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
1 = 6 digit SOC code A. Must be ‘0', ‘1', ‘2', ‘3', ‘4', ‘5', or • • •
2 = 8 digit O*Net 3.0 Code ‘6' if Item 338 (occupational skills
3 = 6-digit CIP training code) is not blank or
Occupational code(classroom training only) ‘999999999'.
339 72 1 144 Numeric skills training 4 = 9-digit DOT code B. See Edit Check 338B-G.
code type 5 = 5-digit OES code This item is required for Adults and
6 = 5 or 6-digit O*Net98 code Dislocated Workers receiving intensive
0 = None and training services, and Youth aged
19-21 (inclusive).
Youth Services
Educational 1 = Yes A. Must be ‘1' or ‘2'. • •
340 73 1 145 Numeric achievement 2 = No This item is required for Youths.
services
Employment 1 = Yes A. Must be ‘1' or ‘2'. • •
341 74 1 146 Numeric
services 2 = No This item is required for Youths.
Received A. Must be ‘1' or ‘2'. • •
summer youth 1 = Yes This item is required for Youths.
342 75 1 147 Numeric
employment 2 = No
opportunities
Additional A. Must be ‘1' or ‘2'. • •
1 = Yes
343 76 1 148 Numeric support for This item is required for Youths.
2 = No
youth services
Leadership A. Must be ‘1' or ‘2'. • •
1 = Yes
344 77 1 149 Numeric development This item is required for Youths.
2 = No
opportunities
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
1 = Yes received 12 months A. Must be ‘1', ‘2', or blank. • •
of follow-up services This item is required for Youths.
2 = No, did not receive 12
months of follow-up services
Note: Leave this item blank if
the youth has not exited or
has exited and is still
Received
receiving follow-up services,
345 78 1 150 Numeric follow-up
but has not yet received 12
services
months of follow-up services.
Note: If a youth reenrolls in
WIA within 12 months of exit,
record 1 for ‘yes’ if follow-up
services were provided
throughout the period from
exit to reenrollment.
SECTION IIIA - PROGRAM OUTCOMES FOR ADULTS (18 and over), DISLOCATED
WORKERS AND OLDER YOUTH (19-21)
Outcomes are keyed to the exit quarter (not a reporting item).
1 = Yes A. Must be ‘1', ‘2', or ‘3'. • • • • •
2 = No B. Item must equal ‘1' if item 616
3 = Individual has exited but (first quarter following the exit quarter)
employment information is is greater than zero and not ‘99999.99'.
Employed in
not yet available C. Item must equal ‘1' if Item 602
601 79 1 151 Numeric quarter after
(source of supplemental data) is ‘1' or
exit quarter
‘2'.
This item is required for Adults,
Dislocated Workers, and Youths aged
19 or older.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
1= Case management, A. Must be ‘1', ‘2', or blank. • • • • •
follow-up services, surveys B. If Item 616 (first quarter following
of participants, and/or the exit quarter) is not zero or
verification with the ‘99999.99', then item must be blank.
employer. This item is required for Adults,
Source of
2= Record sharing and/or Dislocated Workers, and Youths aged
602 80 1 152 Numeric supplemental
automated record matching 19 or older.
data
with administrative records.
Leave item blank if wage
records were used to report
item 601.
Employment Information
A. Occupation codes should be • • • • •
numeric without including hyphens or
periods.
B. If Item 601(employed in quarter
after exit quarter) is ‘1', then
occupation code should be recorded if
available.
C . If Item 604 = ‘1', then code must
be between ‘111000' and ‘553019'
(inclusive).
D. If Item 604 = ‘2', then code must be
Occupational between ‘11101100' and ‘55301800'
000000000
603 81 9 153-161 Text code (if (inclusive).
available) E. If Item 604 = ‘4', then code must
be between ‘001061010' and
‘999687022' (inclusive).
F. If item 604 = ‘5', then code must be
between ‘13002' and 98999' (inclusive).
G. If item 604 = ‘6', then the 5-digit
code or the first five digits of the 6-digit
code must be between ‘13002' and
‘98999' (inclusive).
This item is required for Adults,
Dislocated Workers, and Youths aged
19 or older.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
1 = 6 digit SOC code A. If Item 601(employed in quarter • • • • •
2 = 8 digit O*Net 3.0 Code after exit quarter) is ‘1', then item must
4 = 9-digit DOT code be ‘1', ‘2', ‘4', ‘5', or ‘6'.
5 = 5-digit OES code B. See Edit Checks 603C-G.
Occupational 6 = 5 or 6-digit O*Net98 code C. If Item 603 (occupational code) is a
604 82 1 162 Numeric
code type valid code, then item must be ‘1', ‘2',
‘4', ‘5', or ‘6'.
This item is required for Adults,
Dislocated Workers, and Youths aged
19 or older.
1 = Yes A. If Item 333 (date of first training • • •
2 = No service) has a valid date, and Item 601
8 = Training did not impart (employed in quarter after exit quarter)
job-specific skills is ‘1' for Adults and Dislocated
9 = Relationship of Workers, then item must be ‘1', ‘2', ‘8',
employment to training or ‘9'.
cannot be B. If Item 601 (employed in quarter
determined after exit quarter) is ‘1', and Item 336
Entered
(on-the-job training) or Item 337
605 83 1 163 Numeric training-related
If individual did not receive (occupational skills training or skills
employment
training services, leave item upgrading/retraining, and/or workplace
blank. training) is ‘1' for Adults and Dislocated
Workers, then Item must be ‘1', ‘2', ‘8',
or ‘9'.
This item is required for Adults and
Dislocated Workers receiving intensive
or training services , and Youths aged
19 or older.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
1 = Comparison of the A. If Item 605 (entered training-related • • •
occupation codes between employment) is ‘1' or ‘2', then item
the training activity and the must be ‘1', ‘2', or ‘3'.
job This item is required for Adults,
Dislocated Workers receiving intensive
2 = Comparison of the or training services, and Youths aged
industry of employment with 19 or older.
Method used to the occupation of training
determine using an appropriate
606 84 1 164 Numeric
training-related crosswalk
employment
3 = Other appropriate
method
If the individual did not
receive training services,
leave item blank.
A. If Item 601(employed in quarter • • • • •
after exit quarter) is ‘1', then item must
Entered non-
1 = Yes be ‘1' or ‘2'.
607 85 1 165 Numeric traditional
2 = No This item is required for Adults,
employment
Dislocated Workers, and Youths aged
19 or older.
1 = Yes A. Must be ‘1', ‘2', or ‘3'. • • • • •
2 = No B. Must be ‘1' if Item 618 (third quarter
3 = Individual has exited but following the exit quarter) is greater
Employed in
employment information is than zero and not ‘99999.99'.
third quarter
608 86 1 166 Numeric not yet available C. Must be ‘1' if Item 609 (source of
after exit
supplemental data) is ‘1' or ‘2'.
quarter
This item is required for Adults,
Dislocated Workers, and Youths aged
19 or older.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
1= Case Management, A. Must be ‘1', ‘2', or blank. • • • • •
follow-up services, surveys B. If Item 618 (third quarter following
of participants and/or the exit quarter) is not zero or
verification with the ‘99999.99', then item must be blank.
employer. This item is required for Adults,
Dislocated Workers, and Youths aged
Source of
2= Record sharing and/or 19 or older.
609 87 1 167 Numeric supplemental
automated record matching
data
with administrative records
If wage records were used
to report item 608 (employed
in third quarter after exit
quarter), leave item blank.
1 = Yes A. Must be ‘1', ‘2', or ‘3'. • • • • •
2 = No B. Item must equal ‘1' if Item 620 (fifth
3 = Individual has exited but quarter following the exit quarter) is
Employed in employment information is greater than zero and not ‘99999.99'.
fifth quarter not yet available C. Item must equal ‘1' if Item 611
610 88 1 168 Numeric
after exit (source of supplemental data) is ‘1' or
quarter ‘2'.
This item is required for Adults,
Dislocated Workers, and Youths aged
19 or older.
1= Case Management, A. Must be ‘1', ‘2', or blank. • • • • •
follow-up services, surveys B. If Item 620 (fifth quarter following
of participants and/or the exit quarter) is not zero or
verification with the ‘99999.99', then item must be blank.
employer. This item is required for Adults and
2= Record sharing and/or Dislocated Workers, and Youths aged
Source of
automated record matching 19 or older.
611 89 1 169 Numeric supplemental
with administrative records
data
If wage records were used
to report item 610 (employed
in fifth quarter after exit
quarter), then item must be
left blank.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
Total earnings from wage records for the:
A. Must not be blank for Adults, and • • • • •
00000.00
older Youths.
B. Must not be blank for Dislocated
Enter 99999.99 if data is
Workers if Item 125 (Date of actual
not yet available for this
Third quarter qualifying dislocation) is greater than
item.
612 90 8 170-177 prior to Item 302 (date of WIA title I-B
Record 88888.88 if the
registration registration), or if there is no valid date
individual’s earnings were
of actual qualifying dislocation.
over $99,998.00
This item is required for Adults,
Leave this item blank if it
Dislocated Workers, and Youths aged
does not apply.
19 or older.
00000.00 A. Must not be blank if Item 125 (date • •
of actual qualifying dislocation) is less
Enter 99999.99 if data is than or equal to Item 302 (date of WIA
not yet available for this title I-B registration).
Third quarter
item. This item is required for Dislocated
613 91 8 178-185 prior to
Record 88888.88 if the Workers.
dislocation
individual’s earnings were
over $99,998.00
Leave this item blank if it
does not apply.
A. Must not be blank for Adults, and • • • • •
00000.00
older Youths.
B. Must not be blank for Dislocated
Enter 99999.99 if data is
Workers if Item 125 (Date of actual
not yet available for this
Second quarter qualifying dislocation) is greater than
item.
614 92 8 186-193 prior to Item 302 (date of WIA title I-B
Record 88888.88 if the
registration registration), or if there is no valid date
individual’s earnings were
of actual qualifying dislocation.
over $99,998.00
This item is required for Adults,
Leave this item blank if it
Dislocated Workers, and Youths aged
does not apply.
19 or older.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
00000.00 A. Must not be blank if Item 125 (date • •
of actual qualifying dislocation) is less
Enter 99999.99 if data is than or equal to Item 302 (date of WIA
not yet available for this title I-B registration).
Second quarter
item. This item is required for Dislocated
615 93 8 194-201 prior to
Record 88888.88 if the Workers.
dislocation
individual’s earnings were
over $99,998.00
Leave this item blank if it
does not apply.
00000.00 A. Must not be blank. • • • • •
This item is required for Adults,
Enter 99999.99 if data is Dislocated Workers, and Youths aged
First quarter
not yet available for this 19 or older.
616 94 8 202-209 following the
item.
exit quarter
Record 88888.88 if the
individual’s earnings were
over $99,998.00
00000.00 A. Must not be blank. • • • • •
This item is required for Adults,
Enter 99999.99 if data is Dislocated Workers, and Youths aged
Second quarter
not yet available for this 19 or older.
617 95 8 210-217 following the
item.
exit quarter
Record 88888.88 if the
individual’s earnings were
over $99,998.00
00000.00 A. Must not be blank. • • • • •
This item is required for Adults,
Enter 99999.99 if data is Dislocated Workers, and Youths aged
Third quarter
not yet available for this 19 or older.
618 96 8 218-225 following the
item.
exit quarter
Record 88888.88 if the
individual’s earnings were
over $99,998.00
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
00000.00 A. Must not be blank. • • • • •
This item is required for Adults,
Enter 99999.99 if data is Dislocated Workers, and Youths aged
Fourth quarter
not yet available for this 19 or older.
619 97 8 226-233 following the
item.
exit quarter
Record 88888.88 if the
individual’s earnings were
over $99,998.00
00000.00 A. Must not be blank. • • • • •
Enter 99999.99 if data is This item is required for Adults,
Fifth quarter not yet available for this Dislocated Workers, and Youths aged
620 98 8 234-241 following the item. 19 or older.
exit quarter Record 88888.88 if the
individual’s earnings were
over $99,998.00
1 = High school Diploma/ A. Must be ‘1', ‘2', ‘3', ‘4', ‘5', ‘6', ‘8', • • • • •
Equivalency/GED ‘9', or blank.
2 = AA or AS B. Must be ‘1', ‘2', ‘3', ‘4', ‘5', ‘6', or
Diploma/Degree ‘8', if Item 333 (Date of first training
Type of
3 = BA or BS service) has a valid date.
recognized
Diploma/Degree C. Item can be blank if report due date
educational/
4 = Occupational Skills is within three calendar quarters after
occupational
621 99 1 242 Numeric License the date of WIA exit (Item 303).
certificate/crede
5 = Occupational Skills This item is required for Adults,
ntial/
Certificate or Credential Dislocated Workers, and Youths aged
diploma/degree
6 = Other 19 or older.
attained
8 = No credential received,
individual received training.
9 = N/A, individual did not
receive training
1 = Institutionalized A. Must be ‘1', ‘2', ‘3', or blank . • • • • • •
Other reasons
622 100 1 243 Numeric 2 = Health/medical This item is required by all groups.
for exit
3 = Deceased
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
In A. Must be ‘1', ‘2', or ‘3'. •
1 = In advanced training
postsecondary The item is required for Youths aged
2 = In postsecondary
education or 19 or older.
education
623 101 1 244 Numeric advanced
3 = Not in further
training in
training/education
quarter after
exit
In 1 = In advanced training A. Must be ‘1', ‘2', or ‘3'. •
postsecondary 2 = In postsecondary Item can be blank if report due date
education or education is within three calendar quarters after
624 102 1 245 Numeric advanced 3 = Did not enter further the date of WIA exit (Item 303).
training in the training/education
third quarter The item is required for Youths aged
after exit. 19 or older.
SECTION III B - OUTCOMES FOR YOUNGER YOUTH (Aged 14-18 at registration)
Skill Attainment
1 = Basic Skills A. Must be ‘1', ‘2', ‘3', if Item 130 •
2 = Occupational Skills (education status at time of
3 = Work Readiness Skills registration) is ‘1' or ‘2' or Item 131
(Basic Skills Deficient) is ‘1'.
625 103 1 246 Numeric Goal #1 type B. If Item 626 (date goal #1 was set)
has a valid date, then item must be ‘1',
‘2', or ‘3'.
The item is required for Youths aged
18 or younger.
A. Must be valid date (YYYYMMDD) if •
Item 625 (goal # 1 type) is ‘1', ‘2', or
‘3'.
YYYYMMDD
Date goal #1 B. Must be blank if Item 625 (goal # 1
626 104 8 247-254 Date
was set type) is blank.
C. See Edit Check 625B.
The item is required for Youths aged
18 or younger.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
A. Must be ‘1', ‘2', or ‘3' if Item 625 •
(goal #1 type) is ‘1', ‘2', or ‘3'.
1 = Attained B. If Item 628 (date attained goal #1)
Attainment of 2 = Set, but not attained is a valid date, then item must be ‘1'.
627 105 1 255 Numeric
goal #1 3 = Set, but attainment C. If Item 625 (goal # 1 type) is blank,
pending item must be blank.
The item is required for Youths aged
18 or younger.
A. Must be valid date (YYYYMMDD) •
that is on or after date goal # 1 was set
(Item 626) if Item 627 (attainment of
goal # 1) is ‘1'.
B. See Edit Check 627B.
Date attained
628 106 8 256-263 Date YYYYMMDD C. If Item 625 (goal # 1 type) is blank,
goal #1
item must be blank.
D. Must be blank if Item 627
(attainment of goal #1) is ‘2' or ‘3'.
The item is required for Youths aged
18 or younger.
A. Must be ‘1', ‘2', ‘3', or blank. •
B. If Item 630 (date goal #2 was set)
1 = Basic Skills
has a valid date, then item must be ‘1',
629 107 1 264 Numeric Goal #2 type 2 = Occupational Skills
‘2', or ‘3'.
3 = Work Readiness Skills
The item is required for Youths aged
18 or younger.
A. Must be valid date (YYYYMMDD) if •
Item 629 (goal # 2 type) is ‘1', ‘2', or
YYYYMMDD ‘3'.
Date goal #2 B. Must be blank if Item 629 (goal # 2
630 108 8 265-272 Date
was set If goal #2 was not set, type) is blank.
leave item blank. C. See Edit Check 629B.
The item is required for Youths aged
18 or younger.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
1 = Attained A. Must be ‘1', ‘2', or ‘3' if Item 629 •
2 = Set, but not attained (goal #2 type) is ‘1', ‘2', or ‘3'.
3 = Set, but attainment B. If Item 632 (date attained goal #2)
Attainment of pending is a valid date, then item must be ‘1'.
631 109 1 273 Numeric
goal #2 C. If Item 629 (goal # 2 type) is blank,
item must be blank.
The item is required for Youths aged
18 or younger.
A. Must be valid date (YYYYMMDD) •
that is on or after date goal # 2 was set
(Item 626) if Item 631 (attainment of
goal # 2) is ‘1'.
B. See Edit Check 631B.
Date attained
632 110 8 274-281 Date YYYYMMDD C. If Item 629 (goal # 2 type) is blank,
goal #2
item must be blank.
D. Must be blank if Item 631
(attainment of goal #2) is ‘2' or ‘3'.
The item is required for Youths aged
18 or younger.
1 = Basic Skills A. Must be ‘1', ‘2', ‘3', or blank. •
2 = Occupational Skills B. If Item 634 (date goal #3 was set)
3 = Work Readiness Skills has a valid date, then item must be ‘1',
633 111 1 282 Numeric Goal #3 type
‘2', or ‘3'.
The item is required for Youths aged
18 or younger.
A. Must be valid date (YYYYMMDD) if •
Item 633 (goal # 3 type) is ‘1', ‘2', or
‘3'.
YYYYMMDD
Date goal #3 B. Must be blank if Item 633 (goal # 3
634 112 8 283-290 Date If goal #3 was not set,
was set type) is blank.
leave item blank.
C. See Edit Check 633B.
The item is required for Youths aged
18 or younger.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
1 = Attained A. Must be ‘1', ‘2', or ‘3' if Item 633 •
2 = Set, but not attained (goal #3 type) is ‘1', ‘2', or ‘3'.
3 = Set, but attainment B. If Item 636 (date attained goal #3)
Attainment of pending is a valid date, then item must be ‘1'.
635 113 1 291 Numeric
goal #3 C. If Item 633 (goal # 3 type) is blank,
item must be blank.
The item is required for Youths aged
18 or younger.
A. Must be valid date (YYYYMMDD) •
that is on or after date goal # 3 was set
(Item 634) if Item 635 (attainment of
goal # 3) is ‘1'.
B. See Edit Check 635B.
Date attained
636 114 8 292-299 Date YYYYMMDD C. If Item 633 (goal # 3 type) is blank,
goal #3
item must be blank.
D. Must be blank if Item 635
(attainment of goal #3) is ‘2' or ‘3'.
The item is required for Youths aged
18 or younger.
Information on additional youth goals
1 = Basic Skills A. Must be ‘1', ‘2', ‘3', or blank. •
2 = Occupational Skills B. If Item 638 (date goal #4 was set)
3 = Work Readiness Skills has a valid date, then item must be ‘1',
637 115 1 300 Numeric Goal #4 type
‘2', or ‘3'.
The item is required for Youths aged
18 or younger.
Date goal #4 A. Must be valid date (YYYYMMDD) if •
was set YYYYMMDD Item 637 (goal # 4 type) is ‘1', ‘2', or
‘3'.
If goal #4 was not set, leave B. Must be blank if Item 637 (goal # 4
638 116 8 301-308 Date
item blank. type) is blank.
C. See Edit Check 637B.
The item is required for Youths aged
18 or younger.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
A. Must be ‘1', ‘2', or ‘3' if Item 637 •
(goal # 4 type) is ‘1', ‘2', or ‘3'.
1 = Attained B. If Item 640 (date attained goal #4)
Attainment of 2 = Set, but not attained is a valid date, then item must be ‘1'.
639 117 1 309 Numeric
goal #4 3 = Set, but attainment C. If Item 637 (goal # 4 type) is blank,
pending item must be blank.
The item is required for Youths aged
18 or younger.
A. Must be valid date (YYYYMMDD) •
that is on or after date goal # 4 was set
(Item 638) if Item 639 (attainment of
goal # 4) is ‘1'.
B. See Edit Check 639B.
Date attained
640 118 8 310-317 Date C. If Item 637 (goal # 4 type) is blank,
goal #4 YYYYMMDD
item must be blank.
D. Must be blank if Item 639
(attainment of goal #4) is ‘2' or ‘3'.
The item is required for Youths aged
18 or younger.
A. Must be ‘1', ‘2', ‘3', or blank. •
B. If Item 642 (date goal #5 was set)
1 = Basic Skills
has a valid date, then item must be ‘1',
641 119 1 318 Numeric Goal #5 type 2 = Occupational Skills
‘2', or ‘3'.
3 = Work Readiness Skills
The item is required for Youths aged
18 or younger.
A. Must be valid date (YYYYMMDD) if •
Item 641 (goal # 5 type) is ‘1', ‘2', or
‘3'.
YYYYMMDD
Date goal #5 B. Must be blank if Item 641 (goal # 5
642 120 8 319-326 Date
was set type) is blank.
If goal #5 was not set, leave
C. See Edit Check 641B.
item blank.
The item is required for Youths aged
18 or younger.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
A. Must be ‘1', ‘2', or ‘3' if Item 641 •
(goal # 5 type) is ‘1', ‘2', or ‘3'.
1 = Attained B. If Item 644 (date attained goal #5)
Attainment of 2 = Set, but not attained is a valid date, then item must be ‘1'.
643 121 1 327 Numeric
goal #5 3 = Set, but attainment C. If Item 641 (goal # 5 type) is blank,
pending item must be blank.
The item is required for Youths aged
18 or younger.
A. Must be valid date (YYYYMMDD) •
that is on or after date goal # 5 was set
(Item 642) if Item 643 (attainment of
goal # 5) is ‘1'.
B. See Edit Check 643B.
Date attained
644 122 8 328-335 Date C. If Item 641 (goal # 5 type) is blank,
goal #5 YYYYMMDD
item must be blank.
D. Must be blank if Item 643
(attainment of goal #5) is ‘2' or ‘3'.
The item is required for Youths aged
18 or younger.
A. Must be ‘1', ‘2', ‘3', or blank. •
B. If Item 646 (date goal #6 was set)
1 = Basic Skills
has a valid date, then item must be ‘1',
645 123 1 336 Goal #6 type 2 = Occupational Skills
Numeric ‘2', or ‘3'.
3 = Work Readiness Skills
The item is required for Youths aged
18 or younger.
A. Must be valid date (YYYYMMDD) if •
Item 645 (goal # 6 type) is ‘1', ‘2', or
YYYYMMDD ‘3'.
Date goal #6 B. Must be blank if Item 645 (goal # 6
646 124 8 337-344 Date
was set If goal #6 was not set, leave type) is blank.
item blank. C. See Edit Check 645B.
The item is required for Youths aged
18 or younger.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
A. Must be ‘1', ‘2', or ‘3' if Item 645 •
(goal # 6 type) is ‘1', ‘2', or ‘3'.
1 = Attained B. If Item 648 (date attained goal #6)
Numeric Attainment of 2 = Set, but not attained is a valid date, then item must be ‘1'.
647 125 1 345
goal #6 3 = Set, but attainment C. If Item 645 (goal # 6 type) is blank,
pending item must be blank.
The item is required for Youths aged
18 or younger.
A. Must be valid date (YYYYMMDD) •
that is on or after date goal # 6 was
set (Item 646) if Item 647(attainment of
goal # 6)is ‘1'.
B. See Edit Check 647B.
Date attained
648 126 8 346-353 Date YYYYMMDD C. If Item 645 (goal # 6 type) is blank,
goal #6
item must be blank.
D. Must be blank if Item 647
(attainment of goal #6) is ‘2' or ‘3'.
The item is required for Youths aged
18 or younger.
A. Must be ‘1', ‘2', ‘3', or blank. •
B. If Item 650 (date goal #7 was set)
1 = Basic Skills
has a valid date, then item must be ‘1',
649 127 1 354 Numeric Goal #7 type 2 = Occupational Skills
‘2', or ‘3'.
3 = Work Readiness Skills
The item is required for Youths aged
18 or younger.
A. Must be valid date (YYYYMMDD) if •
Item 649 (goal # 7 type) is ‘1', ‘2', or
‘3'.
YYYYMMDD
Date goal #7 B. Must be blank if Item 649 (goal # 7
650 128 8 355-362 Date
was set type) is blank.
If goal #7 was not set, leave
C. See Edit Check 649B.
item blank.
The item is required for Youths aged
18 or younger.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
A. Must be ‘1', ‘2', or ‘3' if Item 649 •
(goal # 7 type) is ‘1', ‘2', or ‘3'.
1 = Attained B. If Item 652 (date attained goal #7)
Attainment of 2 = Set, but not attained is a valid date, then item must be ‘1'.
651 129 1 363 Numeric
goal #7 3 = Set, but attainment C. If Item 649 (goal # 7 type) is blank,
pending item must be blank.
The item is required for Youths aged
18 or younger.
A. Must be valid date (YYYYMMDD) •
that is on or after date goal # 7 was
set (Item 650) if Item 651(attainment of
goal # 7) is ‘1'.
B. See Edit Check 651B.
Date attained
652 130 8 364-371 Date C. If Item 649 (goal # 7 type) is blank,
goal #7 YYYYMMDD
item must be blank.
D. Must be blank if Item 651
(attainment of goal #7) is ‘2' or ‘3'.
The item is required for Youths aged
18 or younger.
A. Must be ‘1', ‘2', ‘3', or blank. •
B. If Item 654 (date goal #8 was set)
1 = Basic Skills
has a valid date, then item must be ‘1',
653 131 1 372 Numeric Goal #8 type 2 = Occupational Skills
‘2', or ‘3'.
3 = Work Readiness Skills
The item is required for Youths aged
18 or younger.
A. Must be valid date (YYYYMMDD) if •
Item 653 (goal # 8 type) is ‘1', ‘2', or
YYYYMMDD ‘3'.
Date goal #8 B. Must be blank if Item 653 (goal # 8
654 132 8 373-380 Date
was set If goal #8 was not set, leave type) is blank.
item blank. C. See Edit Check 653B.
The item is required for Youths aged
18 or younger.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
A. Must be ‘1', ‘2', or ‘3' if Item 653 •
(goal # 8 type) is ‘1', ‘2', or ‘3'.
1 = Attained B. If Item 656 (date attained goal #8)
Attainment of 2 = Set, but not attained is a valid date, then item must be ‘1'.
655 133 1 381
Numeric goal #8 3 = Set, but attainment C. If Item 653 (goal # 8 type) is blank,
pending item must be blank.
The item is required for Youths aged
18 or younger.
A. Must be valid date (YYYYMMDD) •
that is on or after date goal # 8 was
set (Item 654) if Item 655(attainment of
goal # 8) is ‘1'.
B. See Edit Check 655B.
Date attained
656 134 8 382-389 Date YYYYMMDD C. If Item 653 (goal # 8 type) is blank,
goal #8
item must be blank.
D. Must be blank if Item 655
(attainment of goal #8) is ‘2' or ‘3'.
The item is required for Youths aged
18 or younger.
A. Must be ‘1', ‘2', ‘3', or blank. •
B. If Item 658 (date goal #9 was set)
1 = Basic Skills
has a valid date, then item must be ‘1',
657 135 1 390 Goal #9 type 2 = Occupational Skills
Numeric ‘2', or ‘3'.
3 = Work Readiness Skills
The item is required for Youths aged
18 or younger.
A. Must be valid date (YYYYMMDD) if •
Item 657 (goal # 9 type) is ‘1', ‘2', or
‘3'.
YYYYMMDD
Date goal #9 B. Must be blank if Item 657 (goal # 9
658 136 8 391-398 Date
was set type) is blank.
If goal #9 was not set, leave
C. See Edit Check 657B.
item blank.
The item is required for Youths aged
18 or younger.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
A. Must be ‘1', ‘2', or ‘3' if Item 657 •
(goal # 9 type) is ‘1', ‘2', or ‘3'.
1 = Attained B. If Item 660 (date attained goal #9)
Numeric Attainment of 2 = Set, but not attained is a valid date, then item must be ‘1'.
659 137 1 399
goal #9 3 = Set, but attainment C. If Item 657 (goal # 9 type) is blank,
pending item must be blank.
The item is required for Youths aged
18 or younger.
A. Must be valid date (YYYYMMDD) •
that is on or after date goal # 9 was
set (Item 658) if Item 659 (attainment
of goal # 9) is ‘1'.
B. See Edit Check 659B.
Date attained
660 138 8 400-407 YYYYMMDD C. If Item 657 (goal # 9 type) is blank,
Date goal #9
item must be blank.
D. Must be blank if Item 659
(attainment of goal #9) is ‘2' or ‘3'.
The item is required for Youths aged
18 or younger.
A. Must be ‘1', ‘2', ‘3', or blank. •
B. If Item 662 (date goal # 10 was set)
1 = Basic Skills
has a valid date, then item must be ‘1',
661 139 1 408 Numeric Goal #10 type 2 = Occupational Skills
‘2', or ‘3'.
3 = Work Readiness Skills
The item is required for Youths aged
18 or younger.
A. Must be valid date (YYYYMMDD) if •
Item 661 (goal # 10 type) is ‘1', ‘2', or
YYYYMMDD ‘3'.
Date goal #10 B. Must be blank if Item 661 (goal #
662 140 8 409-416 Date
was set If goal #10 was not set, 10 type) is blank.
leave item blank. C. See Edit Check 661B.
The item is required for Youths aged
18 or younger.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
A. Must be ‘1', ‘2', or ‘3' if Item 661 •
(goal # 10 type) is ‘1', ‘2', or ‘3'.
1 = Attained B. If Item 664 (date attained goal #10)
Attainment of 2 = Set, but not attained is a valid date, then item must be ‘1'.
663 141 1 417 Numeric
goal #10 3 = Set, but attainment C. If Item 661 (goal # 10 type) is
pending blank, item must be blank.
The item is required for Youths aged
18 or younger.
A. Must be valid date (YYYYMMDD) •
that is on or after date goal #10 was
set (Item 662) if Item 663 (attainment
of goal # 10) is ‘1'.
B. See Edit Check 663B.
Date attained
664 142 8 418-425 Date YYYYMMDD C. If Item 661 (goal #10 type) is
goal #10
blank, item must be blank.
D. Must be blank if Item 663
(attainment of goal #10) is ‘2' or ‘3'.
The item is required for Youths aged
18 or younger.
A. Must be ‘1', ‘2', ‘3', or blank. •
B. If Item 666 (date goal # 11 was set)
1 = Basic Skills
has a valid date, then item must be ‘1',
665 143 1 426 Numeric Goal #11 type 2 = Occupational Skills
‘2', or ‘3'.
3 = Work Readiness Skills
The item is required for Youths aged
18 or younger.
A. Must be valid date (YYYYMMDD) if •
Item 665 (goal # 11 type) is ‘1', ‘2', or
YYYYMMDD ‘3'.
Date goal #11 B. Must be blank if Item 665 (goal #
666 144 8 427-434 Date
was set If goal #11 was not set, 11 type) is blank.
leave item blank. C. See Edit Check 665B.
The item is required for Youths aged
18 or younger.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
A. Must be ‘1', ‘2', or ‘3' if Item 665 •
(goal # 11 type) is ‘1', ‘2', or ‘3'.
1 = Attained B. If Item 668 (date attained goal #11)
Attainment of 2 = Set, but not attained is a valid date, then item must be ‘1'.
667 145 1 435 Numeric
goal #11 3 = Set, but attainment C. If Item 665 (goal # 11 type) is
pending blank, item must be blank.
The item is required for Youths aged
18 or younger.
A. Must be valid date (YYYYMMDD) •
that is on or after date goal #11 was
set (Item 666) if Item 667 (attainment
of goal # 11) is ‘1'.
B. See Edit Check 667B.
Date Date attained
668 146 8 436-443 YYYYMMDD C. If Item 665 (goal #11 type) is
goal #11
blank, item must be blank.
D. Must be blank if Item 667
(attainment of goal #11) is ‘2' or ‘3'.
The item is required for Youths aged
18 or younger.
A. Must be ‘1', ‘2', ‘3', or blank. •
B. If Item 670 (date goal #12 was set)
1 = Basic Skills
has a valid date, then item must be ‘1',
669 147 1 444 Numeric Goal #12 type 2 = Occupational Skills
‘2', or ‘3'.
3 = Work Readiness Skills
The item is required for Youths aged
18 or younger.
A. Must be valid date (YYYYMMDD) if •
Item 669 (goal #12 type) is ‘1', ‘2', or
YYYYMMDD ‘3'.
Date goal #12 B. Must be blank if Item 669 (goal #12
670 148 8 445-452 Date
was set If goal #12 was not set, type) is blank.
leave item blank. C. See Edit Check 669B.
The item is required for Youths aged
18 or younger.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
A. Must be ‘1', ‘2', or ‘3' if Item 669 •
(goal #12 type) is ‘1', ‘2', or ‘3'.
1 = Attained B. If Item 672 (date attained goal #12)
Numeric Attainment of 2 = Set, but not attained is a valid date, then item must be ‘1'.
671 149 1 453
goal #12 3 = Set, but attainment C. If Item 669 (goal #12 type) is blank,
pending item must be blank.
The item is required for Youths aged
18 or younger.
A. Must be valid date (YYYYMMDD) •
that is on or after date goal #12 was
set (Item 670) if Item 667 (attainment
of goal # 12) is ‘1'.
B. See Edit Check 672B.
Date attained
672 150 8 454-461 Date YYYYMMDD C. If Item 669 (goal #12 type) is
goal #12
blank, item must be blank.
D. Must be blank if Item 672
(attainment of goal #12) is ‘2' or ‘3'.
The item is required for Youths aged
18 or younger.
1 = Attained a secondary A. If Item 123 (Highest grade •
school (high school) diploma completed) is less than 12 then must
2 = Attained a GED or high be ‘1', ‘2', ‘3', or ‘4'.
Attained
school equivalency diploma B. If Item 123 greater than 11, then
673 151 1 462 Numeric Secondary
3 = Attending secondary must be 4 or blank.
School Diploma
school at exit The item is required for Youths aged
4 = Did not attain diploma or 18 or younger.
equivalent
Date of high A. Must be valid date or blank. •
school diploma B. Must be valid date if Item 673
or GED (attained secondary school diploma) is
attainment ‘1' or ‘2'.
C. Must be blank if Item 673 (attained
674 152 8 463-470 Date YYYYMMDD secondary school diploma) is ‘3' or ‘4'.
The item is required for Youths aged
18 or younger.
Required Items by
Group
Adult Dislocat Youth
Item Field Column Field ed
Length Item Guidelines Edit Checks Worker
# # Location Type
C I C I 14 19
T T - -
18 21
1 = Entered postsecondary A. Must be ‘1', ‘2', ‘3', ‘4', ‘5', ‘6' or •
education blank.
2 = Entered advanced B. If report due date is not in the first
training three calendar quarters after exit, then
Youth
3 = Entered military service must be ‘1', ‘2', ‘3', ‘4', ‘5', or ‘6'
675 153 1 471 Numeric placement
4 = Entered a qualified The item is required for Youths aged
information
apprenticeship 18 or younger.
5 = Entered unsubsidized
employment
6 = Did not enter 1-5 above
Youth retention A. Must be ‘1', ‘2', ‘3', ‘4', ‘5', or ‘6' or •
information (For blank.
all youth except B. If the report due date is not in the
those still first five calendar quarters after the
1= In postsecondary
attending participant’s date of WIA exit (Item
education
secondary 303), then item must be ‘1', ‘2', ‘3', ‘4',
2= In advanced training
school at exit). ‘5', or ‘6'.
3= In military service
Was the youth
676 154 1 472 Numeric 4= In a qualified
active in the The item is required for Youths aged
apprenticeship
third quarter 18 or younger.
5= In unsubsidized
following the
employment
exit quarter in
6= Was not in 1-5 above
any of the
following
activities:
Note: Changes from the 4-17-2001 draft have been made in edits 332B, 604C, 633A, 673B, 675A, 675B, 676A and 676B.
The following table defines funding streams (Adults, Dislocated Workers, and Youths) for purposes of determining required data items for the WIASRD. The left hand column
contains WIASRD items while the right hand column contains the funding streams. A check mark indicates which WIASRD item corresponds to the appropriate Funding Stream
[e.g. if a participant marks Local Adult (Item 304 = 1), a check mark under the Adults category indicates the participant qualifies as an Adult].
Funding Streams
WIASRD ITEMS
Adults Dislocated Youths
Workers
Local Adult (Item 304 = 1) /
Local Dislocated Worker (Item 305 = 1) /
Local Youth (Item 306 = 1) /
Youth Statewide (Item 307 = 1) /
Rapid Response Additional Assistance (Item 312 = 1) /
National Emergency Grant (Item 313a, Item 313b, or Item 313c is a four-digit code) /
If none of the above apply, then continue with the uncommon cases below :
Other Statewide (Item 310 = 1) and has valid Date of Dislocation (Item 125) /
Other Statewide (Item 310 = 1) and has no valid Date of Dislocation (Item 125) /
Not Other Statewide (Item 310 = 2) and Statewide Displaced Homemaker (Item 308 = 1) and age is $22 /
Not Other Statewide (Item 310 = 2) and Statewide Displaced Homemaker (Item 308 = 1) and age is not $22
and age is not ¢ 18 and not receiving Youth Services (Items 340 to 345 are 2's)
/
Not Other Statewide (Item 310 = 2) and Statewide Displaced Homemaker (Item 308 = 1) and age is not $22
and age is not ¢ 18 and receiving Youth Services (Item 340 = 1, Item 341 = 1, Item 342 = 1, Item 343 = 1, /
Item 344 = 1, or Item 345 =1)
Not Other Statewide (Item 310 = 2) and Statewide Displaced Homemaker (Item 308 = 1) and age is ¢ 18 /
Attachment C (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2001/TEGL7-01AttachC.pdf)
Attachment C
Conversion Procedures - PY 1999 WIASR to PY 2000 WIASRD
States that implemented WIA early were required to report information of individuals using
the WIASR format (7/8/99). The WIASR format is similar to the WIASRD format required
for PY 2000. However, there are differences that will require care in converting data. This
document provides special instructions regarding WIASRD reporting for individuals in
early implementing states who either exited during PY 1999 or carried over from PY 1999
to PY 2000.
General Instructions
Retroactive data collection will not be required. However, states must convert relevant
WIASR items into WIASRD items. The attached table provides a crosswalk between
WIASRD items and codes and WIASR items and codes and provides additional
instructions on converting WIASR items into WIASRD items.
States should also report WIASRD items that are included in the state’s data system, but
not on the WIASR.
General procedures include:
C Section I - Individual Characteristics. All items with a corresponding item in the
WIASR should be converted from the WIASR item according to the attached
instructions. For items not on the WIASR and not in the state’s data system, please
leave the item blank (for example, if the data are not available leave the item blank,
do not record a ‘no’). There is no need to collect information that is not available.
C Section II - Activity and Services Information. States should convert WIASR
items into WIASRD items according the attached instructions. In addition, all
activities and services received under WIA after July 1, 2000 should be reported
according to the WIASRD instructions.
C Section IIIA and Section IIIB - Program Outcomes. Most WIASRD outcomes
can be determined from WIASR outcomes. Those that cannot be converted must
still be reported if the information is in the state’s data system. Full outcome
information is expected to be available for adults, dislocated workers and older
youth who exited on or after October 1, 1999 and younger youth who exited on or
after July 1, 2000 because that information is required for the PY 2000 performance
measures.
C The first WIASRD submission should include records for all individuals who exited
from WIA either in PY 2000 or PY 1999
Specific Instructions
C Date Fields. All date fields have the same format (YYYYMMDD) in both the
WIASRD and WIASR.
C Race and Ethnicity. With the WIASRD, race and ethnicity are split into two items;
these items were combined on the WIASR (WIASR Item 7). In addition, multiple
races are allowed on the WIASRD.
If the person's WIASR race/ethnicity is Hispanic ('3'), WIASRD ethnicity (Item 105)
should be reported as Hispanic ('1') and all race fields (Items 106 to 110) should be
left blank (because the individual's race is not known).
If a person's WIASR race/ethnicity is not Hispanic (other than '3'), the appropriate
race on the WIASRD should be reported as yes ('1') in Items 106 to 110; the other
races should be reported as 'no' ('2'); and Ethnicity (Item 105) should be reported
as ‘not Hispanic' ('2').
C Disability, Item 104. The WIASR did not distinguish between disabilities that are a
substantial barrier to employment and those that are not. All disabilities recorded in
the WIASR format should be reported on the WIASRD as disabilities that are a
substantial barrier to employment (code ‘2') because previous data indicate that
most reported disabilities are a substantial barrier to employment.
C Activities and services.
• Adults and dislocated workers. Reporting for adult and dislocated
worker services is almost identical in the WIASR and WIASRD.
• Youth. The WIASRD treats youth services activities differently. If detailed
data on youth services are available to the state, youth services should be
reported according to the WIASRD definitions. If detailed data, are not
available, the approximate conversion shown in the chart should be issued.
Correspondence Between PY 2000 WIASRD and PY 1999 WIASR Items
Draft 9-12-2001
PY 2000 WIASRD PY 1999 WIASR
SECTION 1 - INDIVIDUAL INFORMATION
101. Individual identifier 3. Social Security number
XXXXXXXXX Do not report SSNs. Use an alternate identifier consistent
with the WIASRD instructions.
102. Date of birth 5. Date of birth
YYYYMMDD YYYYMMDD
103. Gender 6. Gender
1 = Male 1 = Male
2 = Female 2 = Female
104. Individual with a disability 8. Individual with a disability
1 = Yes No Corresponding Code
2 = Yes and disability results in a substantial 1 = Yes (closest match)
impediment to employment
3 = No 2 = No
105. Ethnicity Hispanic or Latino 7. Race/ethnicity
1 = Yes 3 = Hispanic or Latino
2 = No Blank
Race 7. Race/ethnicity
Separate items for each of the following categories
106. American Indian or Alaska Native 7. Race/ethnicity
1 = Yes 4 = American Indian or Alaska Native
2 = No 1, 2, 5, or 6
Blank 3 = Hispanic or Latino
107. Asian 7. Race/ethnicity
1 = Yes 5 = Asian (Not Hispanic)
2 = No 1, 2, 4 or 6
Blank 3 = Hispanic or Latino
108. Black or African American 7. Race/ethnicity
1 = Yes 2 = Black or African American (Not Hispanic)
2 = No 1, 4, 5 or 6
Blank 3 = Hispanic or Latino
109. Hawaiian Native or other Pacific Islander 7. Race/ethnicity
1 = Yes 6 = Hawaiian Native or Other Pacific Islander (Not Hispanic)
2 = No 1, 2, 4 or 5
Blank 3 = Hispanic or Latino
PY 2000 WIASRD PY 1999 WIASR
110. White 7. Race/ethnicity
1 = Yes 1 = White (Not Hispanic)
2 = No 2, 4, 5 or 6
Blank 3 = Hispanic or Latino
111. Veteran status 17. Veteran Status
1 = Yes # 180 days No Corresponding Code
2 = Yes > 180 days 1 = Yes
3 = No 2 = No
112. Campaign veteran 17a. Campaign veteran
1 = Yes 1 = Yes
2 = Yes, Vietnam-era veteran No Corresponding Code
3 = No 2 = No
113. Disabled veteran 17b. Disabled veteran
1 = Yes 1 = Yes
2 = Yes, special disabled No Corresponding Code
3 = No 2 = No
114. Recently separated veteran 17c. Recently separated veteran
1 = Yes 1 = Yes
2 = No 2 = No
115. Employment status at registration 18. Labor force status
1 = Employed 1 = Employed
2 = Not employed 2 = Not employed
116. Limited English language proficiency 27a. Limited English language proficiency
1 = Yes 1 = Yes
2 = No 2 = No
Blank 9 = N/A
117. Single parent 14. Family Status
1 = Yes 1 = Parent in one-parent family
2 = No 2 = Parent in two-parent family
2 = No 3 = Other family member
2 = No 4 = Not a family member
Blank 9 = Not reported
118. Unemployment compensation programs (U.C.) 11o. Unemployment Compensation programs (U.I.)
authorized under state unemployment compensation laws (in
accordance with applicable Federal law)
1 = Eligible claimant referred by WPRS 1 = Claimant and Item 20. Referred by WPRS = 1 (Yes)
2 = Eligible claimant not referred by WPRS 1 = Claimant and Item 20. Referred by WPRS = 2 (No)
3 = Exhaustee 2 = Exhaustee
4 = Neither claimant nor exhaustee 3 = Neither
Blank 9 = N/A
PY 2000 WIASRD PY 1999 WIASR
119. Low income 12. Low Income
1 = Yes 1 = Yes
2 = No 2 = No
Blank 9 = N/A
Public assistance recipient:
Separate items for each of the following two categories
120. Temporary Assistance to Needy Families (TANF) 13a. Temporary Assistance to Needy Families (TANF)
1 = Yes 1 = Yes
2 = No 2 = No
Blank 9 = N/A
121. General Assistance (GA) (State/local 13b. General Assistance (GA) (State/local government)
government),Refugee Cash Assistance (RCA), 13c. Refugee Cash Assistance (RCA)
Supplemental Security Income (SSI-SSA title XVI) 13d.Supplemental Security Income (SSI) (SSA Title XVI)
1 = Yes 13b. (GA) = 1(Yes) OR 13c. (RCA) = 1 (yes) OR 13d. (SSI)
= 1 (Yes)
2 = No 13b. (GA) NE 1(Yes) AND 13c. (RCA) NE 1 (yes) AND 13d.
(SSI) NE 1 (Yes)
122. Pell Grant recipient 26. Pell Grant recipient
1 = Yes 1 = Yes
2 = No 2 = No, applied for but denied
2 = No 3 = No, application pending
2 = No 4 = No, no application submitted
Blank 9 = N/A
123. Highest school grade completed 15. Highest school grade completed
00 = No school grade completed 00 = No school grade completed
01-11 = Number of elementary/ secondary school grades 01-11 = Number of elementary/secondary grades completed
completed 12 = High school graduate
12 = High school graduate 88 = Attained certificate of equivalency for a high
88 = Attained certificate of equivalency for a high school degree
school degree (e.g., GED) 13-15 = If a high school graduate or equivalent, the number
13-15 = Number of school years completed. of school years completed including college, or full-
time technical or vocational school
16 = Bachelor’s degree or equivalent
16 = Bachelor’s degree or equivalent 17 = Education beyond the Bachelor’s degree
17 = Education beyond the Bachelor’s degree 99 = Not reported
Blank
Additional Individual Information Needed For
Dislocated Workers and Displaced Homemakers
124. Displaced homemaker 27c. Displaced homemaker
1 = Yes 1 = Yes
2 = No 2 = No
Blank 9 = N/A
PY 2000 WIASRD PY 1999 WIASR
125. Date of actual qualifying dislocation 22e. Date of actual or projected qualifying dislocation
YYYYMMDD YYYYMMDD
Additional Individual Information Needed For Youth
126. Homeless individual and/or a runaway youth 27d. Homeless and/or a runaway youth
1 = Yes 1 = Yes
2 = No 2 = No
Blank 9 = N/A
127. Offender 27b. Offender
1 = Yes 1 = Yes
2 = No 2 = No
Blank 9 = N/A
128. Pregnant or parenting youth 27g. Pregnant or parenting youth
1 = Yes 1 = Yes
2 = No 2 = No
Blank 9 = N/A
129. Youth who needs additional assistance 27i. Youth who needs additional assistance
1 = Yes 1 = Yes
2 = No 2 = No
Blank 9 = N/A
130. Education status at time of registration 15. Highest school grade completed
16. Student status at time of registration
1 = Student, H.S. or less 16. Student = 1 (Yes) and 15. Highest Grade < 12
2 = Student, attending post-H.S. 16. Student = 1 (Yes) and 15. Highest Grade > 11
3 = Not attending school; H.S. dropout 16. Student = 2 (No) and 15. Highest Grade < 12
4 = Not attending school; H.S. graduate 16. Student = 2 (No) and 15. Highest Grade > 11
131. Basic literacy skills deficiency (as defined in 23. Basic literacy skills deficient
§664.205)
1 = Yes 1 = Yes
2 = No 2 = No
Blank 9 = N/A
SECTION II - ACTIVITY AND SERVICES INFORMATION
301. ETA-assigned Local Board/Statewide code 2. ETA-assigned WIB/Statewide code
sslll Local Workforce Investment Areas sslll Local Workforce Investment Areas
ss901 National Emergency Grant ss901 National Emergency Grants
ss902 Rapid Response ss902 Rapid response
ss903 Statewide Activities ss903 Other statewide activities
Where ss is the state FIPS code and lll is the local code Where ss is the state FIPS code and lll is the local code.
PY 2000 WIASRD PY 1999 WIASR
302. Date of WIA title I-B registration 4. Date of registration
YYYYMMDD YYYYMMDD
303. Date of WIA exit 29a. Date of WIA participation exit or withdrawal
YYYYMMDD YYYYMMDD
WIA title I-B Participation
304. Adult (Local) 9a. Adult (local)
1 = Yes 1 = Yes
2 = No 2 = No
305. Dislocated Worker (Local) 9b. Dislocated Worker (local)
1 = Yes 1 = Yes
2 = No 2 = No
306. Youth (Local) 9c. Youth (local)
1 = Yes 1 = Yes
2 = No 2 = No
307. Youth [Statewide (15%) Activities] 9d. Youth [Statewide (15%) Activities]
1 = Yes 1 = Yes
2 = No 2 = No
308. Displaced Homemaker [Statewide (15%) Activities] 9e. Displaced homemaker [Statewide (15%) Activities]
1 = Yes 1 = Yes
2 = No 2 = No
309. Incumbent Worker [Statewide (15%) Activities] 9f. Incumbent Worker [Statewide (15%) Activities]
1 = Yes 1 = Yes
2 = No 2 = No
310. Other [Statewide (15%) Activities] 9g. Other [Statewide (15%) Activities]
1 = Yes 1 = Yes
2 = No 2 = No
311. Rapid Response 9h. Rapid Response
1 = Yes 1 = Yes
312. Rapid Response - Additional Assistance 9h1. Rapid Response - Additional Assistance
1 = Yes 1 = Yes
2 = No 2 = No
313a. National Emergency Grant 2a. National Emergency Grant Number
0000 = Project I.D. Number 0001-9999
313b.Second National Emergency Grant The WIASR record includes only one grant number.
0000 = Project I.D. Number
PY 2000 WIASRD PY 1999 WIASR
313c.Third National Emergency Grant
0000 = Project I.D. Number
WIA Partner Program Participation
314. Adult Education 11a. Adult Education (funded by WIA Title II)
1 = Yes 1 = Yes
Blank 9 = N/A
315. Job Corps 11b. Job Corps (funded by WIA Title I-Subtitle C)
1 = Yes 1 = Yes
Blank 2 = No or 9 = N/A
316. Migrant & Seasonal Farmworker Programs 11c. Migrant & Seasonal Farmworker Programs (funded by
WIA Title I-Subtitle D)
1 = Yes 1 = Yes
317. Native American Programs 11d. Native American Programs (funded by WIA Title I-
Subtitle D)
1 = Yes 1 = Yes
Blank 2 = No or 9 = N/A
318. Veterans’ Programs 11e. Veterans’ Workforce Investment Programs
1 = Yes, labor exchange No Corresponding Code
2 = Yes, VWIP 1 = Yes
Blank 2 = No or 9 = N/A
319. Trade Adjustment Act (TAA) 11f. Trade Adjustment Act (TAA)
1 = Yes 1 = Yes
No Corresponding Code 2 = No
Blank 2 = No or 9 = N/A
320. NAFTA-TAA 11g. NAFTA-TAA
1 = Yes 1 = Yes
Blank 2 = No or 9 = N/A
321. Vocational Education 11h. Vocational Education [(described in the Carl D. Perkins
Vocational and Applied Technology Education Act (20
U.S.C. 2471)]
1 = Yes 1 = Yes
Blank 2 = No or 9 = N/A
322. Vocational Rehabilitation 11i. Vocational Rehabilitation (funded by WIA Title IV)
1 = Yes 1 = Yes
Blank 2 = No or 9 = N/A
323. Wagner-Peyser Act 11j. Wagner-Peyser (WIA Title III)
1 = Yes 1 = Yes
Blank 2 = No or 9 = N/A
PY 2000 WIASRD PY 1999 WIASR
324. Welfare-to-Work Participant 11k. Welfare-to-Work Participant (as described in 20CFR
Part 645)
1 = Yes 1 = Yes
325. Employment and Training programs carried out under 11m. Employment and Training programs carried out under
The Community Services Block Grant Act The Community Services Block Grant Act (42 U.S.C. 9001
et seq.)
1 = Yes 1 = Yes
Blank 2 = No or 9.= N/A
326. Employment and Training programs carried out by 11n. Employment and Training programs carried out by The
The Dept. of Housing and Urban Development Dept. of Housing and Urban Development
1 = Yes 1 = Yes
Blank 2 = No or 9 = N/A
327. Title V activities 11l. Title V activities [authorized under Title V of the Older
Americans Act of 1965 (42 U.S.C. 3056 et seq.)]
1 = Yes 1 = Yes
Blank 2 = No or 9 = N/A
328. Employment and training services related to Food No WIASR equivalent
Stamps
Leave blank if information not available
329. Other non-WIA programs 11p. Other non-WIA Programs
1 = Yes 1 = Yes
Blank 2 = No or 9 = N/A
330. Supportive services (except needs-related payments) 32. Support services received
received
1 = Yes 1 = Yes
2 = No 2 = No
Blank 9 = N/A
331. Needs-related payments (Adults/Dislocated Workers 32a. Needs-related payments
in training services) or stipends (Youth in training)
1 = Yes
2 = No 1 = Yes
Blank 2 = No
9 = N/A
Items for Adults and Dislocated Workers Receiving
Intensive and Training Services
332. Date of first intensive service 30c. If Intensive Service(s) received, date of Intensive
Service entry
YYYYMMDD YYYYMMDD
PY 2000 WIASRD PY 1999 WIASR
333. Date of first training service 30f. If Training Service(s) received, date of Training Service
entry
YYYYMMDD YYYYMMDD
334. Established Individual Training Account (ITA) 33b. Established Individualized Training Account (ITA)
1 = Yes 1 = Yes
2 = No 2 = No
Blank 9 = N/A
335. Adult education, basic skills and/or literacy activities 30h. Adult education, basic skills and/or literacy activities
1 = Yes
2 = No 1= Yes
Blank 2 = No
9 = N/A
336. On-the-job training 30i. On-the-job training
1 = Yes 1 = Yes
2 = No 2 = No
Blank 9 = N/A
337. Occupational skills training or skills 30j. Occupational skills training or skills
upgrading/retraining, and/or workplace training upgrading/retraining, and/or workplace training
1 = Yes 1 = Yes
2 = No 2 = No
Blank 9 = N/A
Items for Adults, Dislocated Workers, and Youth
338. Occupational skills training code 31. Occupational skills training code
000000000 000000000-999999999
339. Occupational skills training code type 31a. Occupational skills training code type
1 = 6 digit SOC code No Corresponding Code
2 = 8 digit O*Net 3.0 Code No Corresponding Code
3 = 6-digit CIP code(classroom training only) 4 = 6-digit CIP code (classroom training only)
4 = 9-digit DOT code 1 = 9-digit DOT code
5 = 5-digit OES code 2 = 5-digit OES code
6 = 5 or 6-digit O*Net98 code 3 = 5 or 6-digit O*Net code
0 = None 9 = None
Youth Services
340 Educational achievement services 30l. Academic learning services
1 = Yes 1 = Yes
2 = No 2 = No
Blank 9 N/A
Note: This correspondence is not exact. If data on detailed
youth activities are available, please use that data.
PY 2000 WIASRD PY 1999 WIASR
341. Employment services 30k. Work-related services
1 = Yes 1 = Yes
2 = No 2 = No
Blank 9 = N/A
342. Received summer youth employment opportunities 30m. Summer-related services
1 = Yes 1 = Yes
2 = No 2 = No
Blank 9 = N/A
343. Additional support for youth services No WIASR equivalent
1 = Yes If data on detailed youth activities are available, please use
2 = No that data.
344. Leadership development opportunities No WIASR equivalent.
1 = Yes If data on detailed youth activities are available, please use
2 = No that data.
345. Received follow-up services 33a. Received follow-up services
1 = Yes received 12 months of follow-up services 1 = Yes AND 33a2. Date ending follow-up services is at
least one year after the earlier of 33a1. Date beginning
follow-up services and 29a. Exit Date
2 = No, did not receive 12 months of follow-up services 2 = No OR 33a2. Date ending follow-up services is NOT at
least one year after the earlier of 33a1. Date beginning
follow-up services and 29a. Exit date
Blank 9 = N/A
SECTION IIIA - PROGRAM OUTCOMES FOR ADULTS
(18 and over), DISLOCATED
WORKERS AND OLDER YOUTH (19-21)
Outcomes are keyed to the exit quarter (not a reporting
item).
601. Employed in quarter after exit quarter 34. Employed in quarter after exit quarter
1 = Yes 1 = Yes
2 = No 2 = No
3 = Individual has exited but employment information is not No Corresponding Code
yet available
602. Source of supplemental data 34a. If other than UI wage record data used for question 34,
please identify source of data
1= Case management, follow-up services, surveys of 1 = Supplemental survey OR
participants, and/or verification with the employer. 3 = Other documented data source
2= Record sharing and/or automated record matching with 2 = Administrative records
administrative records.
Employment Information
PY 2000 WIASRD PY 1999 WIASR
603. Occupational code (if available) 35c. Occupational code
000000000 000000000-999999999
604. Occupational code type 35c1. Occupational code type
1 = 6 digit SOC code No Corresponding Code
2 = 8 digit O*Net 3.0 Code No Corresponding Code
4 = 9-digit DOT code 1 = DOT code (9-digits)
5 = 5-digit OES code 2 = OES code (5-digits)
6 = 5 or 6-digit O*Net98 code 3 = O*Net code (5 or 6 digits)
No Corresponding Code 9 = Not reported
605. Entered training-related employment 35a. If employed at exit, was employment training-related?
1 = Yes 1 = Yes
2 = No 2 = No
8 = Training did not impart job-specific skills No Corresponding Code
9 = Relationship of employment to training cannot be No Corresponding Code
determined
606. Method used to determine training-related 35a1. Method used to determine training-related employment
employment 1 = Comparison of occupation codes between the training
1 = Comparison of the occupation codes between the activity and the job
training activity and the job 2 = Comparison of the industry of employment with the
2 = Comparison of the industry of employment with the occupation of training using an appropriate crosswalk
occupation of training using an appropriate crosswalk
3 = Other appropriate method 3= Other appropriate method
607. Entered non-traditional employment 35b. If employed at exit, did the individual enter non-
traditional employment?
1 = Yes 1 = Yes
2 = No 2 = No
608. Employed in third quarter after exit quarter
1 = Yes Record Yes =1 if Item 36g. Total earnings from wage records
in the third quarter following the exit quarter) is great than
zero OR employment was determined from supplemental
sources.
2 = No Above is not true
3 = Individual has exited but employment information is No corresponding code
not yet available
609. Source of supplemental data No WIASR Equivalent
1= Case Management, follow-up services, surveys of Record the appropriate code if supplemental data were used.
participants and/or verification with the employer. If the code is not known, record code = 1.
2= Record sharing and/or automated record matching with
administrative records
PY 2000 WIASRD PY 1999 WIASR
610. Employed in fifth quarter after exit quarter
1 = Yes Record Yes =1 if Item 36i. Total earnings from wage records
in the fifth quarter following the exit quarter) is great than
zero or employment is determined from supplemental
sources.
2 = No Above is not true
3 = Individual has exited but employment information is No corresponding code
not yet available
611. Source of supplemental data No WIASR Equivalent
1= Case Management, follow-up services, surveys of Record the appropriate code if supplemental data was used.
participants and/or verification with the employer. If the code is not known, record code = 1.
2= Record sharing and/or automated record matching with
administrative records
Total earnings from wage records for the:
612. Third quarter prior to registration 36b. Third quarter prior to registration
00000.00 00000.00
613. Third quarter prior to dislocation No WIASR equivalent
00000.00
614. Second quarter prior to registration 36c. Second quarter prior to registration
00000.00 00000.00
615. Second quarter prior to dislocation No WIASR equivalent
00000.00
616. First quarter following the exit quarter 36e. First quarter following the exit quarter
00000.00 00000.00
617. Second quarter following the exit quarter 36f. Second quarter following the exit quarter
00000.00 00000.00
618. Third quarter following the exit quarter 36g. Third quarter following the exit quarter
00000.00 00000.00
619. Fourth quarter following the exit quarter 36h. Fourth quarter following the exit quarter
00000.00 00000.00
620. Fifth quarter following the exit quarter 36i. Fifth quarter following the exit quarter
00000.00 00000.00
PY 2000 WIASRD PY 1999 WIASR
621. Type of recognized educational/ occupational 37a. Type of state-recognized educational/ occupational
certificate/credential/ diploma/degree attained certificate/credential/diploma/degree attained.
1 = High school Diploma/ Equivalency/GED 1 = High school Diploma/ Equivalency/GED
2 = AA or AS Diploma/Degree 2 = AA or AS Diploma/Degree
3 = BA or BS Diploma/Degree 3 = BA or BS Diploma/Degree
4 = Occupational Skills License 4 = Occupational Skills License
5 = Occupational Skills Certificate or Credential 5 = Occupational Skills Certificate or Credential
6 = Other 6 = Other
37. Attained a state-recognized educational/occupational
certificate/credential
8 = No credential received, individual received training. 37. Attained credential = 2 or 3 or 4
9 = N/A, individual did not receive training 37. Attained credential = 9
622. Other reasons for exit 41. Other reasons for exit (for youth, adults and dislocated
workers)
1 = Institutionalized 1 = Institutionalized (excluded from calculations of core
indicators)
2 = Health/medical 2 = Health/medical (excluded from calculations of core
indicators)
3 = Deceased 6 = Death (excluded from calculations of core indicators)
No Corresponding Code 3 = Family care (optional)
No Corresponding Code 4 = Lacks transportation (optional)
No Corresponding Code 5 = Cannot locate (optional)
No Corresponding Code 7 = Other, services completed (optional)
No Corresponding Code 8 = Other, services not completed (optional)
623. In postsecondary education or advanced training
in quarter after exit
1 = In advanced training 38. Entered Advanced Training at Exit = 1 (Yes)
2 = In postsecondary education 39. Entered postsecondary education at exit or within 120
days after exit = 1 (Yes)
3 = Not in further training/education Neither of the above is true
624. In postsecondary education or advanced training in
the third quarter after exit.
1 = In advanced training 46b. Advanced training = 1 (Yes)
2 = In postsecondary education 46a. Postsecondary education = 1 (Yes)
3 = Did not enter further training Items 46a and 46b are No (=2) or blanks
SECTION III B - OUTCOMES FOR YOUNGER YOUTH
(Aged 14-18 at registration)
Skill Attainment
625. Goal #1 type 42a2. Type of goal
1 = Basic Skills 1 = Basic Skills
2 = Occupational Skills 2 = Occupational Skills
3 = Work Readiness Skills 3 = Work Readiness Skills
PY 2000 WIASRD PY 1999 WIASR
626. Date goal #1 was set 42a1. Date goal #1 was set
YYYYMMDD YYYYMMDD
627. Attainment of goal #1 42a3. Attainment of goal #1
1 = Attained 1 = Attained
2 = Set, but not attained 2 = Set, but not attained
3 = Set, but attainment pending 4 = Set, but attainment pending
Blank 3 = Set, but canceled
628. Date attained goal #1 42a4. Date attained goal #1
YYYYMMDD YYYYMMDD
629. Goal #2 type 42b2. Type of goal
1 = Basic Skills 1 = Basic Skills
2 = Occupational Skills 2 = Occupational Skills
3 = Work Readiness Skills 3 = Work Readiness Skills
630. Date goal #2 was set 42b1. Date goal #2 was set
YYYYMMDD YYYYMMDD
631. Attainment of goal #2 42b3. Attainment of goal #2
1 = Attained 1 = Attained
2 = Set, but not attained 2 = Set, but not attained
3 = Set, but attainment pending 4 = Set, but attainment pending
No Corresponding Code 3 = Set, but canceled
632. Date attained goal #2 42b4. Date attained goal #2
YYYYMMDD YYYYMMDD
633. Goal #3 type 42c2. Type of goal
1 = Basic Skills 1 = Basic Skills
2 = Occupational Skills 2 = Occupational Skills
3 = Work Readiness Skills 3 = Work Readiness Skills
634. Date goal #3 was set 42c1. Date goal #3 was set
YYYYMMDD YYYYMMDD
635. Attainment of goal #3 42c3. Attainment of goal #3
1 = Attained 1 = Attained
2 = Set, but not attained 2 = Set, but not attained
3 = Set, but attainment pending 4 = Set, but attainment pending
No Corresponding Code 3 = Set, but canceled
636. Date attained goal #3 42c4. Date attained goal #3
YYYYMMDD YYYYMMDD
Information on additional youth goals Record the appropriate codes as in WIASRD Items 625 to
Items 637 to 672 636.
PY 2000 WIASRD PY 1999 WIASR
673. Attained Secondary School Diploma
1 = Attained a secondary school (high school) diploma 43. Attained a secondary school (high school) diploma =
1(Yes )
2 = Attained a GED or high school equivalency diploma
44. Attained a GED or high school equivalency = 1 (Yes)
3 = Attending secondary school at exit
4 = Did not attain diploma or equivalent
No Corresponding Code. Record the appropriate code if
information is available.
674. Date of high school diploma or GED attainment 44a. If attained diploma, GED, or high school
equivalency, specify date of attainment
YYYYMMDD YYYYMMDD
675. Youth placement information 45 Youth Placement Information
1 = Entered postsecondary education 45a1. Postsecondary education = 1 (Yes)
2 = Entered advanced training 45b1. Advanced training education = 1 (Yes)
3 = Entered military service 45c1. Military service = 1 (Yes)
4 = Entered a qualified apprenticeship 45d1. Qualified apprenticeship = 1 (Yes)
5 = Entered unsubsidized employment 45e1. Unsubsidized employment = 1 (Yes)
6 = Did not enter 1-5 above All of Items 45a-45e are No (=2) or Blank
676. Youth retention information (For all youth except 46a to 46e. Youth Retention Information
those still attending secondary school at exit). Was the
youth active in the third quarter following the exit quarter in
any of the following activities:
1= In postsecondary education 46a. Postsecondary education = 1 (Yes)
2= In advanced training 46b. Advanced training education = 1 (Yes)
3= In military service 46d. Military service = 1 (Yes)
4= In a qualified apprenticeship 46c. Qualified apprenticeship = 1 (Yes)
5= In unsubsidized employment 46e. Enter unsubsidized employment = 1 (Yes)
6= Was not in 1-5 above All of Items 46a-46e are No (=2) or Blank
Attachment D (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2001/TEGL7-01AttachD.pdf)
Attachment D
WIA Reporting for Individuals Carried over from JTPA
JTPA participants who continued to receive services after the state implemented WIA
should not have been terminated from JTPA and should not have been included in the final
JTPA SPIR submission. Instead, these individuals will be reported in the first WIA WIASRD
submission. This document provides special instructions regarding WIASRD reporting for
these carryover individuals.
General Instructions
Retroactive data collection will not be required. However, states must convert relevant
SPIR items into WIASRD items. The attached table provides a crosswalk between WIASRD
items and codes and SPIR items and codes and provides additional instructions on converting
SPIR items into WIASRD items. For the most part, the Table relates original SPIR items to
WIASRD items. In a few cases, Items from the PY 1998 (Optional) SPIR Revision are also
used. Item numbers for these revision items begin with “R”.
States should also report WIASRD items that are included in the state’s data system, but
not on the SPIR.
General procedures include:
C Section I - Individual Characteristics. All items with a corresponding item in
the SPIR should be converted from the SPIR item according to the attached
instructions. For items not on the SPIR and not in the state’s data system, please
leave the item blank (for example, if the data are not available leave the item blank,
do not record a ‘no’). There is no need to collect information that is not available.
C Section II - Activity and Services Information. States should convert SPIR
items into WIASRD items according the attached instructions. In addition, all
activities and services received under WIA should be reported according to the
WIASRD instructions.
C Section IIIA and Section IIIB - Program Outcomes. SPIR data should not be
used for any of these items. All outcomes should be reported according to the
WIASRD instructions.
C Only individuals who actually receive services under WIA are to be reported in the
first WIASRD. If an individual had not terminated from JTPA as of June 30, 2000
and did not receive a WIA service within 90 days of the last JTPA service, that
person should be reported as terminating from JTPA on June 30, 2000. These
individuals would then be included in the final SPIR submission.
Specific Instructions
C Date Fields. All date fields in the WIASRD are in the format YYYYMMDD.
Dates in the SPIR are in MMDDYY (or MMDDYYYY) format. Thus, all date
fields must be converted to the new WIASRD format.
C Race and Ethnicity. With the WIASRD, race and ethnicity are split into two items;
these items were combined on the SPIR (SPIR Item 7). In addition, multiple races
are allowed on the WIASRD.
If the person's SPIR race/ethnicity is Hispanic ('3'), WIASRD ethnicity (Item 105)
should be reported as Hispanic ('1') and all race fields (Items 106 to 110) should
be left blank (because the individual's race is not known).
If a person's SPIR race/ethnicity is not Hispanic (other than '3'), the appropriate
race on the WIASRD should be reported as yes ('1') in Items 106 to 110; the
other races should be reported as 'no' ('2'); and Ethnicity (Item 105) should be
reported as ‘not Hispanic' ('2').
If SPIR race/ethnicity is ‘Asian or Pacific Islander', report '1' for yes in Item 107,
Asian, and leave Item 109, Hawaiian Native or other Pacific Islander, blank.
Report all other race fields as ‘no'.
C Disability, Item 104. The WIASRD uses the opposite codes than in the SPIR (SPIR
Item 8). Code a ‘1' in the WIASRD is those with a disability that is a substantial
barrier to employment, and a ‘2' for those with a disability that is not a substantial
barrier to employment. Code a ‘3' for those that do have a disability (in the SPIR,
codes ‘1' and ‘2' are reversed).
C Item 301, ETA-Assigned WIB/Statewide Code. The WIASRD uses a slightly
different coding system than the SPIR. Report the code that applies for the person’s
participation under WIA. Thus, if the individual’s JTPA SDA is not the same as the
local board under WIA, the WIA local board code should be reported.
C Items 314 to 329, WIA Title I and partner program participation. Programs in which
the individual was concurrently enrolled under JTPA should be reported as ‘yes’ to the
extent known. Participation in these programs after WIA begins should be reported
using WIASRD instructions.
C Training activities. The WIASRD treats training activities differently depending on the
funding stream.
a. Items 333, 335 to 337, Adult Training Services. These items should be
converted from SPIR items only for adults and dislocated workers. Item 332,
Date of First Intensive Service, and Item 334, Established Individual Training
Account have no SPIR counterparts.
b. Items 340 to 345, Youth activities. These items should be converted from
SPIR items only for youth. Items 343 to 345 have no SPIR counterpart.
Note: the table on the next page makes reference to ‘SPIR Revision Items’. These were Items
added to the SPIR in PY 1998. These items can be ignored if the information is not available.
Correspondence Between WIASRD and SPIR Items
WIASRD SPIR
Item Item
101. Individual Identifier 3. SSN
000000000 Do not report the SSN, report an alternative identifier
instead.
102. Date of birth 5. Date of birth
YYYYMMDD MMDDYY
103. Gender 6. Gender
1 = Male 1 = Male
2 = Female 2 = Female
104. Individual with a disability 8. Individual with a Disability
1 = Yes 2 = Yes, but not a substantial barrier to employment
2 = Yes and disability results in a substantial impediment 1 = Yes, and a substantial barrier to employment
to employment Note that codes ‘1' and ‘2' are reversed on SPIR
3 = No 3 = No
105. Ethnicity Hispanic or Latino 7. Race/Ethnicity (or Revision Item R7)
1 = Yes 3 = Hispanic
2 = No If Race/Ethnicity (7 or R7) is ‘1’,’2’,’4’,’5’, or ’6’
Race
Separate items for each of the following categories
106. American Indian or Alaskan Native 7. Race/Ethnicity (or Revision Item R7)
1 = Yes 4 = American Indian or Alaskan Native
2 = No If Race/Ethnicity (7 or R7) is ‘1’,’2’,’5 ’, or ‘6'
blank If Race/Ethnicity = ‘3' (Hispanic)
107. Asian 7. Race/Ethnicity (or Revision Item R7)
1 = Yes If Race/Ethnicity Item 7 = ‘5' (Asian or Pacific Islander)
or SPIR Revision Item R7=’5’ (Asian)
2 = No If Race/Ethnicity (Item 7 or R7) is ‘1’,’2,’,’4’, or ’6’
If Race/Ethnicity = ‘3' (Hispanic)
Blank
108. Black or African American 7. Race/Ethnicity (or Revision Item R7)
1 = Yes 2 = Black (Not Hispanic)
2 = No If Race/Ethnicity (7 or R7) is ‘1’, ’4’, ‘5', or ’6’
Blank If Race/Ethnicity = ‘3' (Hispanic)
109. Hawaiian Native or other Pacific Islander 7. Race/Ethnicity (or Revision Item R7)
1 = Yes SPIR Revision Item R7=’6’ (Hawaiian Native or other
Pacific Islander)
2 = No If Race/Ethnicity (7 or R7) is ‘1’,’2,’, or ’4’, or Item R7
= ‘5'
WIASRD SPIR
blank If Race/Ethnicity (7, R7) = ‘3' (Hispanic) or Item 7 =
‘5' (Asian or Pacific Islander)
110. White 7. Race/Ethnicity (or Revision Item R7)
1 = Yes 1 = White (Not Hispanic)
2 = No If Race/Ethnicity (7 or R7) is ,’2,’,’4’, ‘5', or ’6’
blank If Race/Ethnicity = ‘3' (Hispanic)
111. Veteran status 18. Veteran Status
1 = Yes < 180 days No corresponding SPIR code
2 = Yes > 180 days 1 = Yes
3 = No 2 = No
112. Campaign veteran 18a. Vietnam Era Veteran
1 = Yes No corresponding SPIR code
2 = Yes, Vietnam-era veteran 1 = Yes
3 = No No corresponding SPIR code
Blank 2 = No
113. Disabled veteran 18b. Disabled Veteran
1 = Yes 1 = Yes
2 = Yes, special disabled No corresponding code in SPIR
3 = No 2 = No
114. Recently separated veteran No SPIR Equivalent
1 = Yes
2 = No Leave blank if data not available
115. Employment status at registration 19. Labor Force
1 = Employed 1 = Employed
2 = Not employed 2 = Unemployed OR
2 = Not employed 3 = Not in the Labor Force
116. Limited English language proficiency 26a. Limited English language Proficiency
1 = Yes 1 = Yes
2 = No 2 = No
117. Single parent 15. Family Status
1 = Yes 1 = Parent in one-parent family
2 = No If SPIR Item 15, Family Status, is ‘2’,’3’,or ’4’.
118. Unemployment Compensation programs (U.I.) 21. Unemployment Insurance Compensation Status
1 = Eligible claimant referred by WPRS SPIR Revision code ‘5’
2 = Eligible claimant not referred by WPRS SPIR Revision code ‘4’
3 = Exhaustee 2 = Exhaustee
4 = Neither claimant nor exhaustee 3 = None
Blank (assumed to be claimant) ‘1'=Claimant or SPIR Revision code ’6’
119. Low income 13. Economically Disadvantaged (Title II only)
1 = Yes 1 = Yes
2 = No 2 = No
WIASRD SPIR
Public assistance recipient:
Separate items for each of the following categories
120. Temporary Assistance to Needy Families (TANF) 14a. Temporary Assistance to Needy Families (TANF)
or Aid to Families with Dependent Children (AFDC)
1 = Yes 1 = Yes
2 = No 2 = No
121. General Assistance (GA) (State/local
government),Refugee Cash Assistance (RCA),
Supplemental Security Income (SSI-SSA Title XVI)
1 = Yes If 14b. General Assistance (GA) (State/Local
government) = 1 (Yes) OR
14c. Refugee Cash Assistance (RCA) = 1 (Yes) OR
14d. Supplemental Security Income (SSI) (SSA Title
XVI) = 1 (Yes), record a ‘1’ for yes in WIASRD Item
121
2 = No Otherwise put a ‘2’ for no.
122. Pell Grant recipient No SPIR Equivalent
1 = Yes
2 = No Leave blank if data not available
113 Highest school grade completed 17. Highest School Grade Completed
00 = No school grade completed 00 = No school grade completed
01-11 = Number of elementary/ secondary school 01-11 = Number of elementary/secondary grades
grades completed completed.
12 = High school graduate 12 = High school graduate or equivalent
88 = Attained certificate of equivalency for a 99 =Attained certificate of equivalency for a high school
high school degree degree (SPIR revision item).
13-15 = Number of school years completed. 13-15 = number of school years completed
16 = Bachelor’s degree or equivalent 16 = Bachelor’s degree or equivalent
17 = Education beyond the Bachelor’s degree 17 = Fifth year of college, Master’s degree (1-year
17 = Education beyond the Bachelor’s degree program) or equivalent OR
18 = Sixth year or more of college, Master’s degree (2-
year program), PhD or equivalent
Additional Individual Information Needed For
Dislocated Workers and Displaced Homemakers
124. Displaced homemaker 26c. Displaced Homemaker
1 = Yes 1 = Yes
2 = No 2 = No
125. Date of actual qualifying dislocation SPIR Revision Item R22e
YYYYMMDD MMDDYYYY
Additional Individual Information Needed For Youth
WIASRD SPIR
126. Homeless and/or a runaway youth 26d. Homeless
1 = Yes 1 = Yes, and a runaway youth OR
1 = Yes 2 = Yes, but not a runaway youth OR
1 = Yes 3 = No, but a runaway youth
2 = No 4 = No, and is not a runaway youth
127. Offender 26b. Offender
1 = Yes 1 = Yes, excluding misdemeanors only OR
1 = Yes 2 = Yes, including misdemeanors only
2 = No 3 = No
128. Pregnant or parenting youth 26g. Pregnant or Parenting Youth
1 = Yes 1 = Yes
2 = No 2 = No
129. Youth who needs additional assistance No SPIR Equivalent
1 = Yes
2 = No Record no for JTPA carry-in
130. Education status at time of registration Can be determined from 17a. Currently Enrolled In and
Attending School and 17. Highest Grade Completed
Item 17a. = ‘1' or ‘2' AND Item 17 < 12
1 = Student, H.S. or less Item 17a. = ‘1' or ‘2' AND Item 17 > 11
2 = Student, attending post-H.S. Item 17a = ‘3’ AND Item 17 < 12
3 = Not attending school, H.S. dropout Item 17a = ‘3’ AND Item 17 > 11
4 = Not attending school, H.S. graduate
131. Basic literacy skills deficiency (as defined in
§664.205)
1 = Yes Item 23. Reading Skills or Item 24. Math Skills grade
level less than 9th grade level or = “087.0” (See SPIR
items 23/24).
2 = No Otherwise
301. ETA-assigned WIB/Statewide code 2. ETA-Assigned SDA/SSA/Statewide Code
00000
Record the appropriate code. Record the appropriate code.
302. Date of registration 4. Date of Application
YYYYMMDD MMDDYY
303. Date of WIA exit Report actual WIA exit date
YYYYMMDD
WIA Title I-B Participation:
304. Adult (Local) 12. Program of Participation
1 = Yes 1 = Title II-A (adults) OR
7 = Title II-A 5% exempt from perform. standards
2 = No
305. Dislocated Worker (Local) 12. Program of Participation
WIASRD SPIR
1 = Yes 5 = Title III Substate Grantee
2 = No
306. Youth (Local) 12. Program of Participation
1 = Yes 3 = Title II-C (youth) OR
1 = Yes 8 = Title II-C 5% exempt from perform. standards
2 = No
307. Youth [Statewide (15%) Activities] No SPIR Equivalent
1 = Yes
2 = No Record actual WIA statewide activities
308. Displaced Homemaker [Statewide (15%) No SPIR Equivalent
Activities]
1 = Yes Record actual WIA statewide activities
2 = No
309. Incumbent Worker [Statewide (15%) Activities] No SPIR Equivalent
1 = Yes
2 = No Record actual WIA statewide activities
310. Other [Statewide (15%) Activities] 12. Program of Participation
1 = Yes 4 = Governor’s Reserve
2 = No
311. Rapid Response No SPIR Equivalent
1 = Yes Leave blank if data not available
312. Rapid Response - Additional Assistance No SPIR Equivalent
1 = Yes
2 = No Record actual WIA additional assistance
313a-c. National Emergency Grant(s) SPIR Revision Item R2a
0000 = Grant number If the national emergency grant number is known for
9999 = NEG participant, grant number not available participants in national reserve program (SPIR
blank = Not an NEG participant item 12=4), please provide this information.
WIA Partner Program Participation:
314. Adult Education No SPIR Equivalent
1 = Yes Record actual participation in WIA partner programs
during WIA participation
315. Job Corps No SPIR Equivalent
1 = Yes Record actual participation in WIA partner programs
during WIA participation
316. Migrant & Seasonal Farmworker Programs No SPIR Equivalent
1 = Yes Record actual participation in WIA partner programs
during WIA participation
317. Native American Programs No SPIR Equivalent
1 = Yes Record actual participation in WIA partner programs
WIASRD SPIR
during WIA participation
318. Veterans’ Programs No SPIR Equivalent
1 = Yes, labor exchange Record actual participation in WIA partner programs
2 = Yes, VWIP during WIA participation
319. Trade Adjustment Act (TAA) 12a. Concurrent Participation
1 = Yes 8 = Trade Adjustment Act (TAA) [Note: an 8 in any
blank column of this field counts]
SPIR Revision Item 12a6 (TAA)
1 = Yes
2 = No
320. NAFTA-TAA SPIR Revision Item 12a7 (TAA-NAFTA)
1 = Yes 1 = Yes
blank 2 = No
321. Vocational Education No SPIR Equivalent
1 = Yes Record actual participation in WIA partner programs
during WIA participation
322. Vocational Rehabilitation No SPIR Equivalent
1 = Yes Record actual participation in WIA partner programs
during WIA participation
323. Wagner-Peyser Act No SPIR Equivalent
1 = Yes Record actual participation in WIA partner programs
during WIA participation
324. Welfare-to-Work Participant 25. Welfare to Work Employment and Training Program
Participant
1 = Yes 1 = Yes
blank 2 = No
325. Employment and Training programs carried out No SPIR Equivalent
under The Community Services Block Grant Act Record actual participation in WIA partner programs
1 = Yes during WIA participation
blank
326. Employment and Training programs carried out No SPIR Equivalent
by The Dept. of Housing and Urban Development Record actual participation in WIA partner programs
1 = Yes during WIA participation
327. Title V activities No SPIR Equivalent
1 = Yes Record actual participation in WIA partner programs
during WIA participation
328. Employment and training services related to No SPIR equivalent
WIASRD SPIR
Food Stamps Record actual participation in WIA partner programs
1 = Yes during WIA participation
329. Other non-WIA programs No SPIR Equivalent
1 = Yes Record actual participation in other non-WIA partner
programs during WIA participation
330. Supportive services received 32a to 32g Supportive Services
1 = Yes If any of SPIR items 32a to 32d,, 32f, or 32g = "1",
record a 1 for yes.
2 = No Otherwise
331. Needs-related payments (Adults/Dislocated 32f. Needs-Based/Related Payments
Workers in training services) or Stipends (Youth in
training)
1 = Yes 1 = Yes
2 = No 2 = No
Items for Adults and Dislocated Workers Receiving
Intensive and Training Services
332. Date of first intensive service No SPIR Equivalent
YYYYMMDD Record date of first WIA intensive service
333. Date of first training service 29a. Date First Received Training
YYYYMMDD MMDDYY
334. Established Individualized Training Account No SPIR Equivalent
(ITA)
1 = Yes Record ‘1’ for yes if WIA ITA established.
2 = No
335. Adult education, basic skills and/or literacy 27a. Basic Skills Training
activities
1 = Yes If hours>0, record a 1 for yes.
2 = No Adults and dislocated workers only.
336. On-the-job training 27c. On-The-Job Training (OJT)
1 = Yes If hours >0, record a 1 for yes.
2 = No Adults and dislocated workers only.
337. Occupational skills training or skills 27b. Occupational Skills Training or
upgrading/retraining, and/or workplace training 27e. Other Employment Skills Training
1 = Yes If hours >0 in 27b or 27d, record a 1 for yes.
2 = No Adults and dislocated workers only.
Items for Adults, Dislocated Workers and Youth
338. Occupational skills training code 31. Occupational Skills training code [and type]
000000000 000000000
Note: use the first 9 digits here and the last digit below
339. Occupational skills training code type 31a. Occupational skills Training Code Type [See
above.]
1 = 5-digit OES code 2 = 5-digit OES code
2 = 5 or 6-digit O*Net code No corresponding SPIR code
3 = 6-digit CIP code(classroom training only) 3 = 6-digit CIP code (classroom training only)
4 = 9-digit DOT code 1= 9-digit DOT code
0 = None 6=None
Items for Youth
340. Educational Achievement Services 27a. Basic Skills Training
1 = Yes If hours>0, record a 1 for yes
2 = No Youth only
341. Employment services 27b. Occupational Skills Training OR
1 = Yes 27d. Work experience, etc. OR
27e. Other Employment Skills Training
If hours>0 in 27b or 27d or 27e, record a 1 for yes
2 = No Youth only
342. Received Summer Youth Employment No SPIR Equivalent
Opportunities Record 1 for yes if receive summer employment
1 = Yes opportunities under WIA
2 = No
343. Additional support for youth services No SPIR Equivalent
1 = Yes Report services provided under WIA.
2 = No
344. Leadership services No SPIR Equivalent
1 = Yes Report services provided under WIA.
2 = No
345. Received follow-up services No SPIR Equivalent
1 = Yes received 12 months of follow up services Report services provided under WIA.
2 = No, did not receive 12 months of follow up services
Items for Adults, Dislocated Workers and Youth
601 to 676 Outcomes All outcomes must be reported using WIASRD
instructions.
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