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Revised TAA participant report instructions
Summary ETA instructed states to implement the revised 2010 Trade Activity Participant Report for Trade Adjustment Assistance, including data definitions, submission and quality rules. A linked attachment provides the reporting specifications. ETA now lists the base advisory Canceled.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 6-09
Date issued
September 15, 2009
Status
Withdrawn
ETA lists this advisory Canceled as of 2026-10-24; its signed letter prints Expiration Date: Continuing and Rescissions: None. TEGL 6-09, Change 2 later expressly rescinded Change 1, but this does not by itself rescind the base letter.
Status last verified October 24, 2026
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About this page: The full text below is the official document from U.S. Department of Labor, Employment and Training Administration (ETA). Ezel adds the plain-English summary and tracks the document's status. The official source linked on this page is authoritative for any reliance.
Accessible letter PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2009/TEGL06-09acc.pdf
CLASSIFICATION
TAA
EMPLOYMENT AND TRAINING ADMINISTRATION
CORRESPONDENCE SYMBOL
ADVISORY SYSTEM
U.S. DEPARTMENT OF LABOR ONR
Washington, D.C. 20210 DATE
September 15, 2009
TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 6-09
TO: STATE WORKFORCE AGENCIES
STATE WORKFORCE LIAISONS
ALL ONE-STOP CENTER SYSTEM LEADS
FROM: JANE OATES /s/
Assistant Secretary
SUBJECT: Instructions for Implementing the Revised 2010 Trade Adjustment
Assistance Trade Activity Participant Report (TAPR).
1. Purpose. To transmit instructions for implementing the revised TAPR.
2. References.
• The Trade and Globalization Adjustment Assistance Act of 2009 (TGAAA),
Division B, Title I, Subtitle I of the American Recovery and Reinvestment Act of
2009 (Public Law (P. L.) No. 111-5, February 17, 2009);
• The Trade Act of 1974, as amended (P. L. No. 93-618, as amended) (the Trade
Act);
• 20 CFR Part 617; 29 CFR Part 90;
• Paperwork Reduction Act of 1995 (P. L. No. 104-13);
• Training and Employment Guidance Letter (TEGL) No. 22-08;
• TEGL No. 17-05;
• TEGL No. 23-06, Information Collection Form ETA-563, Office of Management
and Budget (OMB) Control No. 1205-0016;
• TEGL No. 01-06, Information Collection Form ATAAAR, OMB Control No.
1205-0459;
• Information Collection Form TAPR, OMB Control No. 1205-0392; 73 Fed. Reg.
45077 (August 1, 2008).
3. Background. The Department of Labor (Department) uses information from the
TAPR Form completed by the states to establish state funding needs and evaluate
the effectiveness of state administration of the Trade Adjustment Assistance
program under the Trade Act. The Department’s revision of this Form is designed
to provide a single integrated collection format that will meet all of the new
RESCISSIONS EXPIRATION DATE
None Continuing
reporting requirements in Sections 239 and 249B of the Trade Act, as amended by
the TGAAA.
In order to provide a meaningful data collection on participant activities and
outcomes, it was essential to significantly revise the manner in which TAA data is
reported. The current reporting system requires states to submit separate
participation and performance reports using different formats, definitions,
instructions, and submission procedures. In some instances, the differences
resulted in confusion regarding the time periods used for calculating program
performance, the type of data that was to be reported, and how the data should be
prepared for submission on a timely basis. However, the new reporting system
improves the reliability of reported data, enhances the Department’s ability to
make the most effective use of participant data for establishing state level funding
needs, and allows more accurate reporting on the progress of programs to the
Administration and Congress. Further, it reduces unnecessary administrative
burdens on Cooperating State Agencies that seek to coordinate service delivery
and performance measurement in a local One-Stop environment.
As a result of new statutory provisions, and in the interest of providing data on the
administration and performance of the TAA program that is reliable, usable and
consistent, this guidance provides for the consolidation of information previously
collected under three separate data collections into a single streamlined reporting
system. As a result of this consolidation, OMB will discontinue forms contained in
OMB 1205-0016 and OMB 1205-0459.
4. Action. State Administrators are required to provide the above information to
appropriate staff. State Trade Act Coordinators (or the individuals assigned
responsibility for submitting reports) are required to prepare and submit quarterly
reports according to the instructions attached to this advisory.
States will submit a single report within 45 days after the end of the quarter, as
provided in the attached instructions. The first report will be due February 14,
2010, for the quarter that covers the reporting period from October 1 through
December 31, 2009.
5. Paperwork Reduction Act (PRA) Statement. The annualized public reporting
burden for the collection of information described in this TEGL is estimated to
average approximately 45 hours per state.
According to the PRA, no persons are required to respond to a collection of
information unless such collection displays a valid OMB control number. The
OMB Control Number is OMB 1205-0392. The Department notes that a Federal
agency may not conduct or sponsor a collection of information unless it is
approved by OMB under the PRA, and displays a currently valid OMB control
number, and the public is not required to respond to a collection of information
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unless it displays a currently valid OMB control number (44 U.S.C. 3507). Also,
notwithstanding any other provisions of law, no person shall be subject to penalty
for failing to comply with a collection of information if the collection of
information does not display a currently valid OMB control number (44 U.S.C.
3512).
6. Inquiries. Inquiries related to the implementation of the revised reporting system
should be directed to the appropriate regional office or [email protected].
7. Attachment.
Attachment A: Data Preparation and Reporting Handbook,
including Appendix: Trade Act Participant Report
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Linked official document 1: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2009/TEGL06-09a1.pdf
The 2010 Trade Activity Participant Report
Data Preparation and Reporting Handbook
Prepared By
The Employment and Training Administration
United States Department of Labor
August 2009
TABLE OF CONTENTS
SECTION PAGE
PREFACE ................................................................................................................................. i
I. PURPOSES OF THE HANDBOOK .......................................................................1
II. GENERAL REPORTING GUIDANCE .................................................................2
A. CONTEXT AND STRUCTURE OF THE TAPR SYSTEM.....................2
B. DUE DATES....................................................................................................3
C. SUBMISSION PROCEDURES ...................................................................3
D. RECORD LAYOUT DEFINITIONS...........................................................3
E. SPAN OF INDIVIDUAL RECORD REPORT CYCLE ...........................6
F. EFFORTS MADE TO IMPROVE OUTCOMES ......................................7
III. PROGRAM ITEMS REPORTED (INCLUDING COLLECTION
TIMING AND CLARIFICATIONS) ...................................................................8
A. INDIVIDUAL INFORMATION .....................................................................8
A.01 IDENTIFYING INFORMATION ......................................................8
A.02 EQUAL OPPORTUNITY INFORMATION ....................................8
A.03 VETERAN CHARACTERISTICS....................................................10
A.04 EMPLOYMENT AND EDUCATION INFORMATION.............10
A.06 PUBLIC ASSISTANCE INFORMATION .....................................10
A.07 ADDITIONAL REPORTABLE CHARACTERISTICS................11
B. ONE STOP PARTICIPATION DATA ........................................................11
B.01 ONE-STOP PARTICIPATION INFORMATION.........................11
C. ONE-STOP SERVICES AND ACTIVITIES ..............................................13
C.03 INTENSIVE AND TRAINING SERVICES ..................................13
C.05 OTHER RELATED ASSISTANCE ..................................................15
D. PROGRAM OUTCOME INFORMATION ...............................................17
D.01 EMPLOYMENT AND JOB RETENTION ...................................17
D.02 WAGE RECORD INFORMATION ................................................18
APPENDIX-TAPR DATA SPECIFICATIONS ........................................................19
PREFACE
This 2010 Trade Adjustment Assistance Trade Activity Participant Report (TAPR) Data
Preparation and Reporting Handbook contains important reporting and record keeping
instructions for use by all Cooperating State Agencies (CSAs) administering the Trade
Adjustment Assistance (TAA) program, and related programs, funded by the United States
Department of Labor (Department).
Contents of the Guideline
This guide contains both general reporting and record keeping instructions for use by CSAs
administering workforce programs, and specific quarterly report formats to support the
collection, maintenance, and reporting of customer information to the Department.
I. Purposes of the document: Describes the underlying rationale for CSAs use of the
Handbook.
II. General Reporting Guidance: Provides additional instructions concerning the TAA
elements covered by the guideline, due dates for the submission of all quarterly
reports and records, and common submission procedures for use by all CSAs. It also
provides foundational context for changes in TAA reporting, and a conceptual
description of the new reporting model.
III. Program Items Reported: Contains a general introduction to assist CSAs in
understanding how to read the individual record layout, relevant specifics about each
section of the record layout and associated expectations of the timing of report
elements reported.
IV. Appendix: Contains standardized report record layout.
I. PURPOSES OF THE HANDBOOK
The primary purpose of the TAPR is to:
1. Establish a standardized set of data elements, definitions, and specifications that
will be used to describe the characteristics, activities, and outcomes of TAA
participants;
2. Facilitate the collection and reporting of valid, consistent, and complete information
on TAA participants in order to support the overall management, evaluation, and
continuous improvement of the TAA program at the local, state, and federal levels;
3. Combine data reported for the TAA program into one source, instead of, as
previously, recording on three different reports (ETA- 563 Quarterly Activity
Report, TAPR, and Alternative Trade Adjustment Assistance Activity Report), and
allow for better tracking of participant activity based upon individual and petition
information.
The Department ensures accuracy, uniformity, and comparability in the reporting of
statistical data derived from state and local workforce agency operations through
grantee adherence to federal definitions of reporting items, use of standardized report
formats, observance of reporting due dates, and regular validation of reporting items.
The reporting and record keeping requirements contained within this Handbook will
support budget development activities by the Department, the Administration, and
Congress, especially with regard to the impact of different levels of financial
assistance on program services and outcomes.
The use of a standard set of reporting specifications at all levels of the workforce
system helps improve the quality of services by reconciling conflicting administrative
requirements and procedures and facilitating meaningful evaluation, realistic
planning, and effective management of workforce development programs. When
customer data are collected, maintained, and reported consistently at a basic level
(e.g., CSA field office or One-Stop Career Center), performance information can be
aggregated from each program and reported to higher levels with greater confidence
that the data are comparable from customer to customer, from program to program,
and from year to year.
Accurate and comprehensive management information on job seekers served through
the one-stop delivery system is needed to make appropriate, cost-effective, and timely
decisions about state and federal investments in workforce development activities.
The performance information available through the TAPR is useful to One-Stop
Career Center managers, public and private workforce agencies, service providers,
state program administrators engaged in policy development and program planning,
and evaluation researchers involved in the analysis of the TAA program. This
information will also be useful to elected officials at all levels of governance and
members of the public interested in the management and accountability of workforce
program investments.
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II. GENERAL REPORTING GUIDANCE
A. CONTEXT AND REPORTING STRUCTURE OF THE NEW TAPR
On February 17th, the President signed into law the Trade and Globalization
Adjustment Assistance Act (TGAAA) as part of the American Recovery and
Reinvestment Act. TGAAA contains significant new reporting requirements. States
are required to submit TAA program data under the new reporting requirements
beginning with the first quarter of fiscal year 2010.
The TGAAA mandates the collection and reporting of TAA participant activities and
outcomes in several ways and includes:
1. New data elements that track individual benefits and services provided to
TAA participants under the new law.
2. A requirement to make a range of currently available and newly required
TAA participant data and outcome measures available:
• On the Department’s website according to selected criteria such as
industry, congressional district, and State and National totals.
• In an annual report to the Committee on Finance of the Senate and
the Committee on Ways and Means of the House of Representatives.
3. A requirement that states provide information on “efforts made to improve
outcomes for workers under the Trade Adjustment Assistance program,”
CSAs administering TAA programs are currently required to produce separate
participation and performance reports using different formats, definitions,
instructions, and submission procedures. In some instances, there is confusion about
the time periods used for calculating program performance, what data are to be
reported, and how the data are prepared for submission on a timely basis. These
inconsistencies limit the reliability of reported data, consequently compromising the
Department’s ability to make the most effective use of participant data for establishing
state-level funding needs, reporting on the progress of programs to the
Administration and Congress, and impose unnecessary administrative burdens on
CSAs that seek to coordinate service delivery and performance measurement in a local
One-Stop environment.
The reporting and record keeping requirements contained in the TAPR are designed
to strengthen data on TAA program activities and outcomes into a single streamlined
reporting structure. This comprehensive reporting structure features a set of uniform
quarterly report formats for capturing the full universe of TAA applicants, including
TAA participants who receive benefits and services across programs. A standardized
set of data elements that includes information on participant demographics, types of
services received, and performance outcomes is a key component of this reporting
structure.
As the 2010 TAPR is intended to track information on TAA activity on a “real time”
basis for individuals from the point of TAA eligibility determination through post-
participation outcomes, the data will be used to respond more quickly and effectively
to the management information needs of Congress, the Administration, and a variety
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of stakeholders who develop and implement TAA program design. In addition, data
collected in this report will be made available to the public based on industry, state
and national aggregates through a query-able search feature on the TAA website
located at www.doleta.gov/tradeact, providing an unprecedented level of
transparency about TAA participation.
B. DUE DATES
All reports and records contained within the TAPR are due no later than 45 days after
the end of each report quarter. The table below shows the expected due dates for each
reporting quarter.
Report Quarter Due Dates
January – March May 15
April – June August 14
July – September November 14
October – December February 14
Should the due date of the report fall on a Saturday, Sunday, or a Monday holiday, the
quarterly report is due the Friday before.
C. SUBMISSION PROCEDURES
Grantees are required to submit all quarterly TAPR reports and records directly to
ETA’s Enterprise Business Support System (EBSS) via technical instructions available
through the appropriate Regional Office or the ETA Performance Website
(http:www.doleta.gov/performance.)
Customer
D. DATA RECORD LAYOUT
CSAs administering TAA funds must use the report formats, individual record
specifications, and submission procedures documented in these instructions to report
application, determination, and participation activities, as well outcomes for TAA
applicants and participants on a quarterly basis. S
Data elements contained within the TAPR are separated into section headings and
categories that represent logical groupings. For each data element there is a definition
or reporting instruction, coding values, data type and field size. Figure 1 provides a
graphical representation of how the TAPR is organized for data collection.
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Element Definitions/Reporting
Name Instructions
Coding Values
Sequence Data Type/
Number Field Size
Type of Adult
Section – A Section title is typed in bold letters, and has an alphabetic designation
(e.g., Section A). A section represents a major grouping of one or more categories of
data. The following four sections have been identified:
Section A = Individual Information
Section B = One-Stop Program Participation Information
Section C = One-Stop Services and Activities
Section D = Program Outcomes Information
Under the Section title, each section has one or more categories containing data
elements. Generally, the data elements are displayed so that the Section begins with
the data elements needed for all participants followed by information for participants
receiving additional services from two or more ETA programs. Finally, those data
elements needed for just one particular program or group of participants within a
program appear at the end of each section.
Category - Within each section, data elements are divided into Categories. The
category name is typed in bold, upper and lower case letters. Each category has a
sequence number (e. g., “01”) and describes a group of related data elements. For
example, the category under Section A labeled A. 01: Identifying Data in the record
layout includes the data elements Unique Participant Identifier, State FIPS Code of
Residence, Zip Code of Residence, and: County Code of Residence. Categories have been
assigned to provide a method of organizing groups of related, or similar, data
elements.
Data Element - The Data Elements are units of data that can be measured and/or
uniquely defined. In the TAPR record layout, data elements are located in the second
column and are typed using upper and lower case letters. Examples of data elements
are Gender, Ethnicity Hispanic/Latino, and Date of Birth. Each data element has a
unique, sequential data element number, 3-digits long, which is located in the first
column of the record layout. The data elements have been assigned these numbers
for identification purposes.
Some of the data elements included in the TAPR layout, particularly those identified
under Section A, represent primary source information collected directly from the
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participant. Computations may also be required to derive the contents for some data
elements. For example, data element for Wages 1st Quarter after Exit Quarter contains a
value that is the sum of total earnings an individual receives during the relevant
quarter. The required computations are that the participant’s total earnings figure is
accumulated over time and is computed by merging at least two data source files
external to the local case management system, such as wage records from the state’s
UI database or the national Wage Record Interchange System (WRIS) that facilitates
the exchange of interstate UI wage records.
Data Type/Field Length - For each data element there is a Data Type/Field Length
(listed in the third column). The data element types that are available include:
• Alpha-Numeric (AN) – This is a data element for which letters and
numbers can be used in any combination. Generally, this data type is
used when no standard code list exists, or where descriptive information
is desired.
• Integer Numeric (IN) – This is a data element that must be a numeric
value. The values entered into these data elements can include an implied
decimal (i.e., the decimal is not shown in the data field but it is assumed).
The implied decimal also includes an assumption about the number of
places to the right of the decimal.
• Decimal (DE) – This data element type is a special numeric type. The
decimal must be included in the value that appears.
• Date (DT) – This data element type is specifically defined as a date. The
format that must be used is provided in the definition specified in the
data element.
The maximum field length is included in the individual record layouts. For numeric
data elements that contain a decimal, the number of places to the right of the decimal
is included in the field length. Thus, data element Wages 1st Quarter After Exit Quarter
has a field length of 8. 2, indicating that there should be a total of eight (8) numbers
with six numbers to the left of the decimal and two numbers to the right of the
decimal. If the amount included in this data element is rounded to the nearest dollar,
then the final two numbers will be zeroes.
Coding Values - Coding Values are typed in lower-case letters with the first letter
capitalized and are provided for each data element. Coding values provide options
or responses for the data element. For the most part, values have assigned code
numbers and are listed in a logical sequence. For example, the data element Gender
has the following three code values: 1 = Male, 2 = Female and 9 = Participant did not
self-identify. Although the coding values listed are mandatory, grantees have
flexibility on several data elements to include additional coding values to meet their
program management needs.
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E. SPAN OF INDIVIDUAL RECORD REPORT CYCLE
Reporting under the current revision of TAPR is designed to track individuals from
the first report quarter where a determination of TAA eligibility is made that the TAA
applicant is part of a TAA eligible worker group, though the last quarter necessary to
track the complete range of performance measures.
However, there are several exceptions that can occur where a participant may cease
participation suddenly without any objective expectation of positive employment
outcomes. These reasons are coded 1-6 in the data element for Other Reasons for Exit
under the previous and revised TAPR; they include ill health, death, family care, being
called to active duty, etc. In these instances, the record should not continue beyond
the quarter in which the exit quarter is reported.
In this revision, three new coding values have been identified in Other Reasons for Exit.
1. Individual records for TAA applicants who are denied eligibility for TAA benefits
and services. Records for these individuals should only appear in the report
quarter in which the eligibility determination is made
2. Individual records for TAA applicants who are determined eligible for TAA, but do
not receive a TAA benefit or service for 180 days following the end of the quarter
that established eligibility. In these instances, the individual would continue to be
reported for two full report quarters in order to allow for a reasonable period for
participant triggering activities to activate the record.
3. TAA participants who access TAA benefits and services under two petition
certifications in succession and without interruption; this scenario may develop if:
the participant is reemployed during the course of participation; the reemployment
results in a second TAA certification; and the individual becomes individually
eligible under the second certification prior to the end of their first participation. In
such a situation, two distinct records should be used to report the individual’s
activities in the same report quarter as follows:
• The initial participant record under the first petition number should indicate a
date of exit that coincides with the last service received under the first petition
number, and without the 90 days of non-service that is otherwise required for
establishing the date of exit.
• A second record should be created under the second petition number, with
the associated tenure and dislocation date if applicable. The record should
contain the same unique identifier and other personal information, with a
Date of Participation/Date of First Case Management and Reemployment Service
that coincides with the Date of First TAA Benefit or Service that is established
under the second petition certification (and which must be after the exit date
of the first record identified above).
In these instances, the first participation record would be excluded from
performance calculations through code value ‘9’ in Other Reasons for Exit, while the
second participation would continue through the performance reporting cycle,
unless another coding value in Other Reason For Exit should apply.
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F. EFFORTS MADE TO IMPROVE OUTCOMES
For each quarterly submission of individual records, states will be asked to provide a
single narrative summary of efforts to improve outcomes for TAA participants.
A text field will be provided for states to provide this information as part of the quarterly
submission process. This submission requirement is designed to address program
improvements performed on behalf of all TAA participants, and not on an individual
basis.
Efforts described may include those related to improving or increasing outreach, program
information provided to workers, case management services, selection of training
programs, co-enrollment, follow-up services, or any other efforts the state has made during
the reporting quarter to improve outcomes. The narrative should describe the effort and
why it is expected to result in improved outcomes.
A
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Youth at
III. DATA SPECIFICS AND TIMING OF ELEMENT REPORTING
This section contains relevant clarification regarding report elements by sections, including
timing of data in the report record.
SECTION A: INDIVIDUAL PARTICIPATION
A. 01 Personal/Unique Identifying Data
Data in this section includes the unique identifier that should correspond to the identifier
used in tracking participation in partner program services. In cases where individuals
meet the definition of an applicant but do not actually receive a service, a similarly
formatted unique identifier must be entered.
This section also includes information regarding the location where the participant is
served.
The data in this section should be populated in the first quarter of the individual’s
application or program service, depending on what is required by the data element.
A. 02: Equal Opportunity Information
As has been the case with previous versions of the TAPR, CSAs are required to collect,
maintain, and report equal opportunity information, including sex, age, disability,
ethnicity, and race, for all individuals who apply for benefits or services financially
assisted by the program.
Sources of authority for this requirement include 29 CFR 31. 5(b), in the Department’s
regulations implementing Title VI of the Civil Rights Act of 1964, and 29 CFR 32. 44(b), and
in The Department’s regulations implementing Section 504 of the Rehabilitation Act of
1973. The Civil Rights Center (CRC) Director has determined that collection of the equal
opportunity information sought by this section of the reporting system is necessary in
order to determine whether recipients have complied, or are complying, with the
nondiscrimination and equal opportunity provisions of WIA and other applicable statutes.
Unless required for a determination of eligibility to participate in the program, the
collection of equal opportunity information is to be self-identified and is voluntarily
provided by the individual. The participant is not required to answer these questions to
receive services. If the participant chooses not to disclose this information, the state should
record a “9” in the required fields in the TAPR submission for the participant.
Individuals should be made aware of the reason for the request of such information as well
as the parties to whom disclosure may be made. Information collected from the individual
will be used to monitor compliance of recipients with the equal opportunity and
nondiscrimination requirements enforced by the CRC. It will also be used to assist the
grantee and the Department in evaluating and improving efforts to conduct outreach to
diverse population groups, including racial and ethnic minorities and persons with
disabilities.
8
The collection of ethnicity and race information contained within these reporting
instructions are in accordance with the Office of Management and Budget (OMB)
Statistical Directive 15 (as adopted October 30, 1997 at
http://www.whitehouse.gov/omb/fedreg/ombdir15.html). The ethnicity and racial
categories in this classification are social-political constructs and should not be interpreted
as being scientific or anthropological in nature. They are not to be used as determinants of
eligibility for participation in any Federal program. The standards have been developed to
provide a common language for uniformity and comparability in the collection and use of
data on race and ethnicity by Federal agencies.
OMB has determined that a two-question format should be used in all cases involving self-
identification of ethnicity and race. Therefore, ethnicity information (i.e., Hispanic or
Latino) must be collected separately from race information, and individuals who indicate
that they are Hispanic or Latino should also have the opportunity to select one or more
racial categories. Information on an individual’s ethnicity must also be collected before
information on race. When completing race information, individuals must be offered the
option of selecting one or more racial designations. Recommended forms for the
instruction accompanying the race information should instruct the individual to read each
racial designation carefully and then “Mark one or more ...” or “Select one or more ...”
races to indicate what the individual considers him/herself to be.
For the purposes of the requirements in this section of the reporting system, disability
means, with respect to an individual, a physical or mental impairment that substantially
limits one or more of the major life activities of such individual. 29 CFR 37. 4 provides
further clarification of the term “disability”; relevant portions of the definition have been
included below for reference:
(1)(i) The phrase physical or mental impairment means—
(A) Any physiological disorder or condition, cosmetic disfigurement, or anatomical
loss affecting one or more of the following body systems: neurological,
musculoskeletal, special sense organs, respiratory (including speech organs),
cardiovascular, reproductive, digestive, genitourinary, hemic and lymphatic, skin,
and endocrine;
(B) Any mental or psychological disorder such as mental retardation, organic brain
syndrome, emotional or mental illness, and specific learning disabilities.
(ii) The phrase physical or mental impairment includes, but is not limited to, such
contagious and noncontiguous diseases and conditions as orthopedic, visual, speech and
hearing impairments, cerebral palsy, epilepsy, muscular dystrophy, multiple sclerosis,
cancer, heart disease, diabetes, mental retardation, emotional illness, specific learning
disabilities, HIV disease (whether symptomatic or asymptomatic), tuberculosis, drug
addiction, and alcoholism. The phrase ``physical or mental impairment'' does not
include homosexuality or bisexuality.
(2) The phrase major life activities means functions such as caring for one's self, performing
manual tasks, walking, seeing, hearing, speaking, breathing, learning, and working.
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Equal Opportunity Data Elements should populate by the quarter in which a participant
receives his or her first TAA service or benefit and repeat through the end of the report
cycle.
A 03: Veteran Characteristics
The Jobs for Veterans Act of 2002 (P. L. 107-288) calls for an increased emphasis by the
One-Stop delivery system on providing employment services to Transitioning Service
Members (TSM), and authorizes this target group as eligible to receive employment
services from DVOP and LVER staff. Effective implementation of this new statutory
emphasis and authority will require coordination in delivering One-Stop services to this
target group.
The Jobs for Veterans Act also calls for increased attention to the reporting of
characteristics, services, and outcomes for TSM participants. Since the members of this
target group are not yet veterans, they occupy a unique status for reporting purposes.
Accordingly, accurate reporting of information on those TSMs served by the One-Stop
system will require careful application of reporting specifications that are unique to this
target group.
Covered Person Entry Date and Date 45 Days Following Covered Person Entry Date should be
left blank pending future activation. All of the other data elements in the section for
Veteran Characteristics should be populated by the quarter of the Date of Participation/Date
of First Case Management and Reemployment Service and should repeat through the end of the
reporting cycle.
A. 04: Employment and Education Information
Data in this section tracks the participant’s educational achievement and employment
status at the point of TAA participation.
All of the data elements in this section should be tracked from the quarter in which the
Date of Participation/Date of First Case Management and Reemployment Service occurs and
repeat to the end of the reporting cycle.
A. 06: Public Assistance Information
Date elements in this section are designed to track whether TAA participants received
public assistance services and benefits, including General Assistance (provided through
state or local government), Temporary Assistance to Needy Families (TANF), Refugee
Cash Assistance, Supplemental Nutrition Assistance Program, Supplemental Security
Income, Social Security Disability Insurance, and Pell Grants.
All of the data elements in this section should be tracked by the quarter in which the Date
of Participation/Date of First Case Management and Reemployment Service occurs and repeat to
the end of the reporting cycle.
A. 07: Additional Reportable Characteristics
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These data elements (Limited English Proficiency, Most Recent Date of Qualifying Separation,
and Tenure with Employer at Separation) contain information that is gathered at the point of
participation.
In almost all instances, data elements in this section will be tracked from the quarter in
which the Date of First TAA Benefit or Service occurs. The only exception exists if TAA
approved training begins prior to the TAA qualifying separation; in this scenario, Most
Recent Date of Qualifying Separation and Tenure with Employer at Separation will be populated
in the quarter in which the trade qualifying separation occurs.
Once populated, all data elements in this section will repeat to the end of the reporting
cycle.
SECTION B: ONE STOP PARTICIPATION
B. 01: One-Stop Participation Data
Date of Participation/Date of First Case Management and Reemployment Services
Information
This data element should track the first service for the participant whether the services are
TAA funded or funded through other federally funded partner programs.
The first service may be defined by Date of Participation as defined in Training and
Employment Guidance Letter (TEGL) No. 17-05 or by Case Management and Employment
Services as defined in TEGL No. 22-08, whichever is first.
This date should be reported in the relevant report quarter and repeat through the end of
the report cycle.
Date of First TAA Benefit or Service and Partner Program Co-enrollment Information
These data elements are designed to track:
• The initial date of a TAA funded benefit or service (including TAA funded case
management and TRA), and
• Whether the TAA participant received services through specified partner
programs on or after Date of Participation/Date of First Case Management of
Reemployment Service through Date of Exit.
The Date of First TAA Benefit or Service will be reported in the quarter in which it occurs and
remain fixed for remainder of reporting cycle.
Establishing when coenrollment is reported depends on whether the coenrollment occurs
before or after the quarter of Date of First TAA Benefit or Service. Specifically:
• If partner program coenrollment occurs on or after the Date of Participation/Date of
First Case Management of Reemployment Service, but in a quarter that precedes Date
11
of First TAA Benefit or Service quarter, it should appear in the quarter in which Date
of First TAA Benefit or Service occurs.
• If the relevant coenrollment occurs after that, then it should be reported in the
quarter in which it occurs.
Regardless of when coenrollment occurs, this data element should be consistent from the
point it is first reported through the last quarter of the reporting cycle.
Program Exit Information
Except for instances where coding values ‘7’, ‘8’, or ‘9’ are entered for the individual under
Other Reasons for Exit, The Date of Exit is applied retroactively after no benefit or service is
provided to the participant for 90 days, and if no future service is scheduled.
Other Reasons for Exit provide for reasons that records may be excluded for the purpose of
performance calculations. Three new coding values for Other Reasons for Exit have been
explored in Section E of this Handbook.
Data elements in this section will be recorded in quarter that they occur and repeat
through the end of the report cycle.
Liable/Agent State Information
This data element is designed to track instances where the participant is eligible for
Unemployment Insurance in one state, but may be provided TAA-related services in
another state.
This element should appear in the quarter where the first TAA funded program benefit or
service occurs and repeat through the end of the reporting cycle.
Determination of Eligibility Information
These data elements should reflect both a date of eligibility and a determination of
eligibility for all individuals who apply for TAA on an individual basis as defined in the
definition for Date of TAA Application. If an applicant is established as part of a TAA
certified worker group, the determination should be “yes.” If the applicant does not meet
this condition, the determination should be “no.” These records will include individuals
who never receive a TAA funded service or benefit.
In cases where the individual is deemed ineligible for any TAA service, or does not receive
a TAA service, the individual’s record will include the following data at a minimum, in the
report quarter in which the defining date of eligibility occurs:
• Unique Identifier
• TAA Application Date
• Date of Eligibility Determination
• Determination of Eligibility
• Petition Number
12
• LWIB Code (optional)-five digit code for other state
• Zip Code of Residence
• County Code
• State Code
SECTION C: ONE STOP SERVICES AND ACTIVITIES
C. 03: Intensive and Training Services
These elements should be reported in the first quarter in which they occur and repeat
through the end of the reporting cycle.
Training Service Types and Durations
This section is designed to track a variety of training program elements for individuals
who are enrolled in TAA approved training.
The inclusion of fields for multiple training activities allows information to be collected on
training plans that include multiple types of training such as remedial training plus
occupational training, or classroom training plus an on-the-job component. Data elements
in this subsection are designed to track:
• The duration of up to three categories of training types,
• Occupational Skills Training Codes of up to three associated training types, and
• Whether the training participant successfully completed each type of training or
withdrew.
Note that, for reporting purposes on training durations in cases where multiple types of
training types occur:
• The start date of the first training type tracked should document the first day of the
participant’s TAA approved training within the period of participation, and
• The end date of the last training type should document the conclusion of the
participant’s TAA approved training.
Date Entered Training and Date Completed Training elements should first appear in the report
quarter in which they occur and repeat through the end of the reporting cycle.
Occupational Skills Training Codes should first appear in the report quarter that corresponds
with the relevant Date Entered Training data element.
Information on whether the participant successfully completed the training type will be
documented in the same report quarter where the relevant Date Completed Training occurs.
13
Waivers Information
Two fields in this section are designed to track whether:
• Waiver from Training Requirement -Current Quarter is designed to track whether a
waiver was issued the report quarter (yes/no), and
• Waiver from Training Requirement –Type reports the type of waiver that was issued, if
applicable.
The first waiver field will be reported for the report quarter only, while the second will be
entered in the quarter that the waiver was issued, and repeat through the end of the report
cycle.
Accrued Training Expenditures and Overpayment Cost Information
Data elements in this subsection are designed to track:
• Quarterly accrued expenditures for the participant’s TAA funded training,
• Cumulative accrued expenditures for the participant’s TAA funded training,
culminating in a total training cost at the point of participant’s training completion
• Amount of training cost related overpayments, and
• Whether an overpayment waiver applies to the participant in instances where a
training cost overpayment is identified.
Note that amounts entered for quarterly accrued expenditures may be aggregated in the
quarter for each state and added to corresponding state aggregate of quarterly costs
reported for Job Search and Job Relocation Costs within the same quarterly TAPR report
submission. The sum of these aggregated state expenditures should equal the amount of
accrued expenditures reported by the state for the relevant quarterly submission on the
ETA-9130 Fiscal Report for TAA Training.
Quarterly expenditures should provide for expenditures accrued in the report quarter only
and should not repeat. Cumulative expenditures should be updated on a quarterly basis
and become fixed from the quarter in which Date of Completed Training #3 occurs, through
the end of the reporting cycle.
Adversely Affected Incumbent Worker, Distance Learning, and Part Time Training
These data elements are designed to track whether training participants are incumbent
workers or had courses that included either part time training or distance learning as a
curriculum component.
With regard to the data element Adversely Affected Incumbent Worker, note that the term
“incumbent worker” as defined in the TAPR is distinct from the term “incumbent worker”
as it may be defined elsewhere. Specifically, an adversely affected incumbent worker in
TAA reflects:
• a worker who has been certified as part of a group as eligible to apply for TAA,
14
• is threatened with dislocation from his or her trade-affected employment, and
• secures TAA-approved training that commences in advance of his or her actual
dislocation from the trade affected employment.
Adversely Affected Incumbent Worker should be tracked in the quarter in which training
enrollment commences through the remainder of the report cycle.
Part Time Training and Distance Learning should be tracked as quarterly counts and
therefore should only occur in the relevant report quarter.
Type of Recognized Credential
This report provides for up to two types of training credential that document the
educational achievements of the participant in the course of the TAA approved training
participation.
These data elements should appear in the report quarter in which they occur and repeat
through the end of the report cycle.
C. 05: Related Assistance
This section tracks a wide array of TAA and partner program benefits and services that
may be provided to the TAA participant, including:
• financial benefits for eligible TAA training participants including:
o TAA-specific benefits such as travel and subsistence subsidies, as well as
o partner program benefits funded by partner programs but potentially
available to co-enrolled TAA participants, including supportive services and
needs related payments ,
• trade readjustment allowance (TRA) data, including benefit durations, and costs
paid on a quarterly and cumulative basis,
• job search and relocation benefits,
• Alternative Trade Adjustment Assistance (ATAA) and Reemployment Trade
Adjustment Assistance (RTAA) wage subsidy payments and other elements
associated with the administration of these benefits,
• overpayments and associated overpayment waivers that may be assessed in
connection with TRA, ATAA, and RTAA.
Training Related Benefits (except for TRA)
These data elements are designed to track receipt of different types of benefits that may be
available to TAA participants that are enrolled in TAA approved training, including travel
subsidies, subsistence subsidies, supportive services, and needs-related payments.
In instances where these benefits are provided to the participant, the associated data
elements should be reported no later than the quarter in which the participant’s Date of Exit
occurs, and repeat through the end of the report cycle.
15
TRA Benefit Data
In the TAPR report, TRA data is tracked for all three distinct types of TRA (basic,
additional and remedial) as follows:
• First payment date that the benefit is received by the participant,
• Number of weeks that each benefit type is received by the participant in the
report quarter
• Cumulative number of weeks that each benefit type is received by the
participant that may aggregate through the report cycle,
• Quarterly cost information on each benefit type paid to the participant within
the report quarter,
• Cumulative cost information on each benefit type paid to the participant that
may aggregate through the report cycle,
• Yes/no report element on whether a TRA overpayment was identified in the
report quarter,
• Amount of TRA overpayments attributed to the participant which should be
updated through the course of participation as needed,
• Identification of whether a TRA cost overpayment waiver is established within
the course of participation.
First TRA payment dates will be recorded in the report quarter that they occur and remain
fixed through the end of the reporting cycle.
Cumulative TRA weeks and cumulative TRA cost information may be updated as needed
in each quarterly submission. In the quarter of exit, these cumulative data elements should
become fixed from the quarter in which Date of Exit occurs and repeat through the end of
the report cycle.
Job Search and Relocation Information
These elements should report the following information for the participant:
• The total number, if any, of job search allowances that were approved and
paid to the participant,
• In cases where a job search allowance was paid to the participant, how
much was paid
o Within the specific report quarter, and
o Over the course of participation,
• Whether a relocation allowance was approved and paid in the quarter, and
• In cases where a relocation allowance is identified, the amount of the
payment that was made
o Within the specific report quarter, and
o Over the course of participation.
As multiple job search allowances might be approved in the course of an individual’s
participation, a number value is used to track the number of allowances that may occur in
the course of participation, to be updated for each quarterly submission as needed. The
16
allowance costs could also update on a quarterly basis. The values provided for these
elements should become fixed beginning in the report quarter where the exit date is
reported through the end of the report cycle.
No more than one relocation may be approved under a single certification (although the
costs associated with the relocation may be paid out over more than one report quarter).
As a result, once a relocation allowance is identified, this data element is tracked as a
yes/no element in the quarter where it occurs, although the element tracking the cost of
the allowance may be updated as needed to allow for the potential dispersal of the benefit
across more than one report quarter. Values in relocation allowance data elements should
also become fixed at the quarter where the exit date is reported to repeat through the end
of the report cycle.
ATAA and RTAA information
Information on the ATAA wage subsidy and RTAA wage subsidy may be tracked through
the same data elements, even through the benefit levels and conditions for eligibility differ.
This is because the petition number associated with the participant’s record will indicate
whether the reported data elements for ATAA/RTAA allow for ATAA eligibility or RTAA
eligibility. Because petitions certified before May 18, 2009 have a petition number below
70,000 and petitions certified on or after May 18, 2009 will have a number above 70,000, it
is possible to identify which benefit is applied to the participant, and so both benefit types
may be tracked through the same data elements.
ATAA/RTAA information will be tracked primarily on a quarterly basis and these data
elements track benefit activity that may occur within the report quarter, with the following
exceptions:
• First payment date that the benefit is received should appear in the report
quarter that it occurs and remain fixed through the end of the reporting
cycle.
• Cumulative number of weeks and cumulative costs may be updated as
needed in each quarterly submission. In the quarter of exit, these
cumulative data elements should become fixed through the end of the
report cycle.
SECTION D: PERFORMANCE OUTCOMES INFORMATION
D. 01: Employment and Job Retention Information
This section tracks performance-related outcomes for the participant, including:
• Whether the participant was employed in the first, second, third and fourth quarter
after exit,
• Type of verification used to identify participant’s reemployment status in the first,
second, third and fourth quarter after exit,
• The type of employment that the participant may have obtained after exit,
• Whether the participant was recalled by their trade affected employment.
17
Data elements that report information in this section should appear within six months
following the report quarter referenced in the data element.
D. 02: Wage Record Information
This section tracks information that is used to track the participant’s performance
outcomes in the program, including:
• Wage data for three quarters prior to participation, and
• Wage date for four quarters after program exit.
Data elements that report information in this section should appear within six months
following the report quarter referenced in the data element
18
APPENDIX
TRADE ACTIVITY PARTICIPANT REPORT DATA SPECIFICATIONS
OMB No. : 1205-0392 OMB Expiration Date: 03/31/2010
Average Response Time Range: 45 Hours
OMB Burden Statement: These reporting instructions have been approved under
the Paperwork Reduction Act of 1995. Persons are not required to respond to this
collection of information unless it displays a currently valid OMB number.
Obligation to respond is required to obtain or retain benefits under Trade
Adjustment Assistance program (20 CFR 617. 61). Public reporting burden for this
collection of information, which is to assist with planning and program
management and to meet Congressional and statutory requirements, includes time
to review instructions, search existing data sources, gather and maintain the data
needed, and complete and review the collection of information. Send comments
regarding this burden estimate, or any other aspect of this collection, including
suggestions for reducing burden, to the U. S. Department of Labor, Employment
and Training Administration, Office of Trade Adjustment Assistance, Room N-
5428, 200 Constitution Avenue, NW, Washington, DC 20210.
19
APPENDIX
TRADE ACTIVITY PARTICIPANT REPORT
OMB 1205-0392
Expires:
03/31/2010
Data Element Field Data Element Name/Definition Code Value
Name Type /
Length
SECTION A - INDIVIDUAL INFORMATION
Section A.01: Identifying Data
Unique Participant AN 12 Record the unique identification number: XXXXXXXXXXXX
Identifier (1)assigned to the participant which, at a minimum,
must be the same for every period of participation in the
WIA Title I programs, including National Emergency
Grants, and in every local area across the state and
where the participant is receiving services or benefits
financially assisted by the Wagner-Peyser, Veterans
Employment and Training Service, and/or Trade
Adjustment Assistance (TAA) programs. And,
(2) provide unique identification number of potential
"non participant" records, including those identified
through Veteran "covered entrants" and TAA applicants
that may or may not receive a participant service.
State Code of AN 2 Record the 2-letter FIPS alpha code of the state of the XX
Residence primary domicile of the participant. For example, the
State of Alabama would be represented as "AL."
Primary domicile is that location established or claimed
as the permanent residence or "home" of the
participant.
77 = All Other Countries
88 = Mexico
99 = Canada
For persons on active military duty, states should record
the two-letter Air/Army Post Office (APO) or Fleet Post
Office (FPO) as defined by the Military Postal Service
Agency.
20
Data Element Field Data Element Name/Definition Code Value
Name Type /
Length
Zip Code of IN 5 Record the 5-digit zip code of the primary domicile of the 00000
Residence participant. Primary domicile is that location established
or claimed as the permanent residence or "home" of the
participant. If primary domicile is outside the United
States, use the following codes:
77777 = All Other Countries
88888 = Mexico
99999 = Canada
For persons on active military duty, states should record
the zip code associated with the APO or FPO as defined
by the Military Postal Service Agency.
County Code of IN 3 Record the 3-digit FIPS Code of the County of the 000
Residence primary domicile of the participant. Primary domicile is
that location established or claimed as the permanent
residence or "home" of the participant.
If primary domicile is outside the United States, use the
following codes:
777 = All Other Countries
888 = Mexico
999 = Canada
ETA-Assigned IN 5 Record the 5-digit ETA assigned Local Board/Statewide 00000
Local Workforce code where the participant received his/her first benefit or
Board/Statewide service financially assisted by the program. If the
Code participant was served by the local area and also by other
non-local funds (e.g. statewide funds or a national
emergency grant), record the code for the Local Board. If
participant record is a liable state record, record 99999.
Section A.02: Equal Opportunity Information
Date of Birth DT 8 Record the participant's date of birth. YYYYMMDD
Gender IN 1 Record 1 if the participant indicates that he is male. 1 = Male
Record 2 if the participant indicates that she is female. 2 = Female
Record 9 if the participant does not self-identify gender. 9 = Participant did
not self-identify
Individual with a IN 1 Record 1 if the participant indicates that he/she has any 1 = Yes
Disability "disability," as defined in Section 3(2)(a) of the Americans 0 = No
with Disabilities Act of 1990 (42 U.S.C. 12102). Under 9 = Participant did
that definition, a "disability" is a physical or mental not disclose
impairment that substantially limits one or more of the
person's major life activities. (For definitions and
examples of "physical or mental impairment" and "major
life activities," see paragraphs (1) and (2) of the definition
of the term "disability" in 29 CFR 37.4, the definition
section of the WIA non-discrimination regulations.)
Record 0 if the participant indicates that he/she does not
have a disability that meets the definition.
Record 9 if the participant does not wish to disclose
his/her disability status.
21
Data Element Field Data Element Name/Definition Code Value
Name Type /
Length
Category of IN 1 Record 1 if the impairment is primarily physical, including 1 = Physical
Disability mobility and sensory impairments. Impairment
Record 2 if the impairment is primarily mental, including 2 = Mental
cognitive and learning impairments. Record 3 if the Impairment
impairment includes both physical and mental 3 = Both Physical
impairments. and Mental
Record 9 if the participant does not wish to disclose Impairments
his/her type of disability. 9 = Participant did
not disclose
Additional Reporting Instructions: For definitions and
examples of "physical or mental impairment" and "major
life activities," see paragraphs (1) and (2) of the definition
of the term "disability" in 29 CFR 37.4, the definition
section of the WIA non-discrimination regulations.)
Ethnicity Hispanic IN 1 Record 1 if the participant indicates that he/she is of 1 = Yes
/ Latino Cuban, Mexican, Puerto Rican, South or Central 0 = No
American, or other Spanish culture in origin, regardless of 9 = Participant did
race. not self-identify
Record 0 if the participant indicates that he/she does not
meet any of these conditions.
Record 9 if the participant does not self-identify his/her
ethnicity.
American Indian IN 1 Record 1 if the participant indicates that he/she is a 1 = Yes
or Alaskan Native person having origins in any of the original peoples of 0 = No
North America and South America (including Central 9 = Participant did
America), and who maintains cultural identification not self-identify
through tribal affiliation or community recognition.
Record 0 if the participant indicates that he/she does not
meet any of these conditions.
Record 9 if the participant does not self-identify his/her
ethnicity.
Asian IN 1 Record 1 if the participant indicates that he/she is a 1 = Yes
person having origins in any of the original peoples of the 0 = No
Far East, Southeast Asia, or the Indian Subcontinent 9 = Participant did
(e.g., India, Pakistan, Bangladesh, Sri Lanka, Nepal, not self-identify
Sikkim, and Bhutan). This area includes, for example,
Cambodia, China, Japan, Korea, Malaysia, Pakistan, the
Philippine Islands, Thailand, and Vietnam.
Record 0 if the participant indicates that he/she does not
meet any of these conditions.
Record 9 if the participant does not self-identify his/her
ethnicity.
Black or African IN 1 Record 1 if the participant indicates that he/she is a 1 = Yes
American person having origins in any of the black racial groups of 0 = No
Africa. 9 = Participant did
Record 0 if the participant indicates that he/she does not not self-identify
meet any of these conditions.
Record 9 if the participant does not self-identify his/her
ethnicity.
Native Hawaiian IN 1 Record 1 if the participant indicates that he/she is a 1 = Yes
or Other Pacific person having origins in any of the original peoples of 0 = No
Islander Hawaii, Guam, Samoa, or other Pacific Islands. 9 = Participant did
Record 0 if the participant indicates that he/she does not not self-identify
meet any of these conditions.
Record 9 if the participant does not self-identify his/her
ethnicity.
22
Data Element Field Data Element Name/Definition Code Value
Name Type /
Length
White IN 1 Record 1 if the participant indicates that he/she is a 1 = Yes
person having origins in any of the original peoples of 0 = No
Europe, the Middle East, or North Africa. 9 = Participant did
Record 0 if the participant indicates that he/she does not not self-identify
meet any of these conditions.
Record 9 if the participant does not self-identify his/her
ethnicity.
Section A.03: Veteran Characteristics
Eligible Veteran IN 1 Record 1 if the participant served on active duty for a 1 = Yes, Eligible
Status period of more than 180 days and was discharged or Veteran
released with other than a dishonorable discharge; or was 2 = Yes, Other
discharged or released because of a service connected Eligible Person
disability; or as a member of a reserve component under 0 = No
an order to active duty pursuant to section 12301(a), (d),
or (g), 12302, or 12304 of Title 10, U.S.C., served on
active duty during a period of war or in a campaign or
expedition for which a campaign badge is authorized and
was discharged or released from such duty with other
than a dishonorable discharge.
Record 2 if the participant is: (a) the spouse of any
person who died on active duty or of a service-connected
disability, (b) the spouse of any member of the Armed
Forces serving on active duty who at the time of
application for assistance under this part, is listed,
pursuant to 38 U.S.C 101 and the regulations issued
there under, by the Secretary concerned, in one or more
of the following categories and has been so listed for
more than 90 days: (i) missing in action; (ii) captured in
the line of duty by a hostile force; or (iii) forcibly detained
or interned in the line of duty by a foreign government or
power; or (c) the spouse of any person who has a total
disability permanent in nature resulting from a service-
connected disability or the spouse of a veteran who died
while a disability so evaluated was in existence.
Record 0 if the participant does not meet any one of the
conditions described above.
Campaign IN 1 Record 1 if the participant is an eligible veteran (i.e., 1 = Yes
Veteran coding value 1 in Eligible Veteran Status) who served on 0 = No
active duty in the U.S. armed forces during a war or in a
campaign or expedition for which a campaign badge or
expeditionary medal has been authorized as identified
and listed by the Office of Personnel Management
(OPM). A current listing of the campaigns can be found
at OPM's website
http://www.opm.gov/veterans/html/vgmedal2.asp
Record 0 if the participant does not meet the condition
described above.
Leave "blank" if data element does not apply to the
participant.
23
Data Element Field Data Element Name/Definition Code Value
Name Type /
Length
Disabled Veteran IN 1 Record 1 if the participant is a veteran who served on 1 = Yes
active duty in the U.S. armed forces and who is entitled to 2 = Yes, special
compensation regardless of rating (including those rated disabled
at 0%); or who but for the receipt of military retirement 0 = No
pay would be entitled to compensation, under laws
administered by the Department of Veterans Affairs
(DVA); or was discharged or released from activity duty
because of a service-connected disability
Record 2 if the participant is a veteran who served on
active duty in the U.S. armed forces and who is entitled to
compensation (or who, but for the receipt of military
retirement pay would be entitled to compensation) under
laws administered by the DVA for a disability, (i) rated at
30 percent or more or, (ii) rated at 10 or 20 percent in the
case of a veteran who has been determined by DVA to
have a serious employment handicap.
Record 0 if the participant does not meet any one of the
conditions described above.
Date of Actual DT 8 Record the date on which the participant separated from YYYYMMDD
Military active duty with the U.S. armed forces.
Separation Leave "blank" if data element does not apply to the
participant.
Transitioning IN 1 Record 1 if the participant is an active military duty status 1 = Yes
Service Member (including separation leave) with the U.S. armed forces 0 = No
and within 24 months of retirement or 12 months of
separation from the armed forces.
Record 0 if the participant does not meet the condition
described above.
Leave "blank" if data element does not apply to the
participant.
Covered Person DT 8 LEAVE ELEMENT BLANK PENDING FURTHER YYYYMMDD
Entry Date INSTRUCTION FROM ETA.
Record the date on which the covered person first made
contact with the workforce system, either at a physical
location or through an electronic resource.
Date 45 Days DT 8 LEAVE ELEMENT BLANK PENDING FURTHER YYYYMMDD
Following INSTRUCTION FROM ETA.
Covered Person Record the date that falls 45 days following the Covered
Entry Date Person Entry Date.
Section A.04: Employment and Education Information
Employment IN 1 Record 1 if the participant either (a) did any work at all as 1 = Employed
Status at a paid employee, (b) did any work at all in his or her own 2 = Employed, but
Participation business, profession, or farm, (c) worked as an unpaid Received Notice of
worker in an enterprise operated by a member of the Termination of
family, or (d) is one who was not working, but has a job or Employment or
business from which he or she was temporarily absent Military Separation
because of illness, bad weather, vacation, labor- 0 = Not Employed
management dispute, or personal reasons, whether or
not paid by the employer for time-off, and whether or not
seeking another job.
Record 2 if the participant , although employed, either (a)
has received a notice of termination of employment or the
employer has issued a Worker Adjustment and Retraining
Notification (WARN) or other notice that the facility or
enterprise will close, or (b) is a transitioning service
member.
Record 0 if the participant does not meet any one of the
24
Data Element Field Data Element Name/Definition Code Value
Name Type /
Length
conditions described above.
UC Eligible IN 1 Record 1 if the participant (a) filed a claim and has been 1 = Claimant
Status determined monetarily eligible for benefit payments under Referred by WPRS
one or more State or Federal Unemployment 2 = Claimant Not
Compensation (UC) programs and whose benefit year or Referred by WPRS
compensation, by reason of an extended duration period, 3 = Exhaustee
has not ended and who has not exhausted his/her benefit 0 = Neither
rights, and (b) was referred to service through the state's Claimant nor
Worker Profiling and Reemployment Services (WPRS) Exhaustee
system.
Record 2 if the participant meets condition (a) described
above, but was not referred to service through the state's
WPRS system.
Record 3 if the participant has exhausted all UC benefit
rights for which he/she has been determined monetarily
eligible, including extended supplemental benefit rights.
Record 0 if the participant was neither a UC Claimant nor
an Exhaustee.
25
Data Element Field Data Element Name/Definition Code Value
Name Type /
Length
Highest School IN 2 Use the appropriate code to record the highest school 1 - 12 = Number of
Grade Completed grade completed by the participant. elementary/secondar
Record 87 if the participant attained a high school y school grades
diploma. completed
Record 88 if the participant attained a GED or equivalent. 13 - 15 = Number of
Record 89 if the participant with a disability receives a college, or full-time
certificate of attendance/completion as a result of technical or
successfully completing an Individual Education Plan vocational school
(IEP). years completed
Record 90 if the participant attained other post-secondary 16 = Bachelors
degree or certification. degree or equivalent
Record 91 if the participant attained an associates 17 = Education
diploma or degree (AA/AS). beyond the
Bachelors degree
87 = Attained High
School Diploma
88 = Attained GED
or Equivalent
89 = Attained
Certificate of
Attendance/Completi
on
90 = Attained Other
Post-Secondary
Degree or
Certification
91 = Attained
Associates Diploma
or Degree
00 = No school
grades completed
Section A.06: Public Assistance Information
Temporary IN 1 Record 1 if the participant is listed on the welfare grant or 1 = Yes
Assistance to has received cash assistance or other support services 0 = No
Needy Families from the TANF agency in the last six months prior to date
(TANF) of participation.
Record 0 if the participant does not meet the condition
described above.
Supplemental IN 1 Record 1 if the individual is receiving or has received SSI 1 = SSI only
Security under Title XVI of the Social Security Act in the last six 2 = SSDI only
Income(SSI) / months prior to date of participation. 3 = Yes, Both SSI
Social Security Record 2 if the individual is receiving or has received and SSDI
Disability SSDI benefit payments under Title XIX of the Social 0 = No
Insurance (SSDI) Security Act in the last six months prior to participation in
the program. Record 3 if the individual is receiving or has
received both SSI and SSDI in the last six months prior to
participation in the program.
Record 0 if the individual does not meet any of the
conditions described above.
26
Data Element Field Data Element Name/Definition Code Value
Name Type /
Length
Other Public IN 1 Record 1 if the participant is receiving or has received 1 = Yes
Assistance cash assistance or other support services from one of the 0 = No
Recipient following sources in the last six months prior to date of
participation: General Assistance (GA) (State/local
government), Refugee Cash Assistance (RCA), or
Supplemental Nutrition Assistance Program. Do not
include foster child payments.
Record 0 if the participant does not meet the above
criteria.
Section A.07: Additional Reportable Characteristics
Limited English IN 1 Record 1 if the participant has limited ability in speaking, 1 = Yes
Language reading, writing or understanding the English language 0 = No
Proficiency and (a) whose native language is a language other than
English, or (b) who lives in a family or community
environment where a language other than English is the
dominant language.
Record 0 if the participant does not meet the conditions
described above.
Most Recent Date DT 8 Record the participant's most recent date of separation YYYYMMDD
of Qualifying from trade-impacted employment that qualifies the
Separation individual to receive benefits and/or services under the
Trade Act. Otherwise, leave blank.
Tenure with IN 3 Record the total number of months that the participant 000
Employer at was employed with the employer of record as of the
Separation participant's most recent qualifying date of separation.
Employment of at least one day but less than one month
should be recorded as "1". Otherwise, leave blank.
SECTION B - ONE-STOP PROGRAM PARTICIPATION INFORMATION
Section B.01: One-Stop Participation Data
Date of DT 8 Record the date on which the TAA participant begins YYYYMMDD
Participation/ receiving his/her first service funded by TAA or a partner
Date of First program). Otherwise, leave "blank.”
Case
Management and
Reemployment
Service
Date of Exit DT 8 Record the date on which the last service funded by the YYYYMMDD
program or a partner program is received by the
participant. Once a participant has not received any
services funded by the program or a partner program for
90 consecutive calendar days and has no gap in service
and is not scheduled for future services, the date of exit is
applied retroactively to the last day on which the individual
received a service funded by the program or a partner
program.
Adult (local IN 1 Record 1 if the participant received services financially 1 = Yes
formula) assisted under WIA section 133(b)(2)(A). 0 = No
Record 0 if the participant did not receive services under
the condition described above.
Dislocated IN 1 Record 1 if the participant received services financially 1 = Yes
Worker (local assisted under WIA section 133(b)(2)(B). 0 = No
formula) Record 0 if the participant did not receive services under
the condition described above.
27
Data Element Field Data Element Name/Definition Code Value
Name Type /
Length
Rapid Response IN 1 Record 1 if the individual participated in rapid response 1 = Yes
activities authorized at WIA section 134(a)(2)(A)(i). 0 = No
Record 0 if the participant did not receive services under
the condition described above.
Rapid Response IN 1 Record 1 if the individual participated in a program 1 = Yes
(Additional financially assisted by WIA section 134(a)(2)(A)(ii). 0 = No
Assistance) Record 0 if the participant did not participate in a program
or otherwise receive services under the condition
described above, or received services by a local area with
statewide funds passed down from the state to the local
area.
NEG Project ID AN 4 Record the first Project I.D. Number where the XXXX
participant received services financially assisted under a
National Emergency Grant (NEG). (For example, Utah
projects may be numbered UT-02, so the TAPR entry
would be UT02) - WIA title ID, section 173.
Record 0 if the participant did not receive any services
funded by a NEG.
Second NEG AN 4 Record the second Project I.D. Number where the XXXX
Project ID participant received services financially assisted under a
NEG. If the individual received services financially
assisted by more than two NEGs, record only the first two
Project I.D. Numbers.
Record 0 if the participant did not receive any services
funded by a NEG or it is not known.
Record 0000 if the participant did not receive services
funded under a second NEG.
Special ETA AN 4 Record the special ETA project ID number (code to be XXXX
Project ID assigned by ETA where applicable) where the participant
received services funded under a special state
demonstration or pilot project.
Record 0000 if the participant did not receive services
funded under a Special ETA Project.
Rapid Response AN 12 LEAVE ELEMENT BLANK PENDING FURTHER XXXXXXXXXXXX
Event Number INSTRUCTION FROM ETA. Record the 12-digit unique
number of the event through which rapid response
services were provided to the participant. This unique
identification number is the same one provided to the
state or local area through the USDOL Rapid Response
Information Network. For example, a Maryland rapid
response event will be numbered as RR-MD-2006-0001,
where the last 4-digits are incremented as each new rapid
response event is entered during that calendar year (so
the TAPR entry would be RRMD20060001).
If the individual received services through more than one
rapid response event within the same period of
participation, then the last (or most recent) rapid
response event number should be recorded.
Record 0 if the rapid response event number is not
known.
Leave "blank" if this data element does not apply to the
participant.
TAA Application DT 8 Record the date on which the individual first applied for YYYYMMDD
Date Trade Act services/benefits under
the applicable certification.
28
Data Element Field Data Element Name/Definition Code Value
Name Type /
Length
Petition Number IN 8 Record the petition number of the certification which XXXXXXXX
applies to the individual's group. If there is more than one
petition number (for example, certifications under both the
TAA and NAFTA-TAA programs), record the petition
number of the program from which the training is paid,
unless a waiver was issued. Do NOT include any
alphanumeric suffix; record the petition number ONLY.
Date of First TAA DT 8 Record the date of the first Trade funded benefit or YYYYMMDD
Benefit or Service service received after the individual was determined
eligible to participate.
Veterans' IN 1 Record 1 if the participant received services financially 1 = Yes, Both
assisted by both the Local Veterans Employment LVER and DVOP
Programs
Representative (LVER) Program and Disabled Veterans 2 = Yes, LVER only
Outreach Program (DVOP). 3 = Yes, DVOP
Record 2 if the participant only received services only
financially assisted by the LVER program 0 = No
Record 3 if the participant only received services
financially assisted by the DVOP program
Record 0 if the individual did not receive services under
any of the conditions described above.
Vocational IN 1 Record 1 if the participant received services financially 1 = Yes
Education assisted under the Carl D. Perkins Vocational and 0 = No
Applied Technology Education Act (20 USC 2471) (WIA
section 121(b)(1)(B)(vii)).
Record 0 if the participant did not receive any services
under the condition described above.
Vocational IN 1 Record 1 if the participant received services financially 1 = Yes
Rehabilitation assisted under parts A and B of title I of the Rehabilitation 2 = VR&E
Act of 1973 (29 USC 720 et seq.), WIA title IV, and 3 = Both VR and
section 121(b)(1)(B)(vii)). VR&E
Record 2 if the participant received services financially 0 = No
assisted by the Vocational Rehabilitation and
Employment (VR&E) Program authorized by 38 USC
Chapter 31.
Record 3 if the participant received services from both
vocational rehabilitation programs.
Record 0 if the participant did not receive any services
under the condition described above.
Wagner-Peyser IN 1 Record 1 if the participant received services financially 1 = Yes
Act assisted under the Wagner-Peyser Act (29 USC 49 et 0 = No
seq.) WIA section 121 (b)(1)(B)(ii) during period of
participation.
Record 0 if the participant did not receive services
financially assisted under the Wagner-Peyser Act.
29
Data Element Field Data Element Name/Definition Code Value
Name Type /
Length
Other WIA or IN 1 Record 1 if the participant received services financially 1 = Yes, Other WIA
Non-WIA assisted from any other WIA or non-WIA program not or Non-WIA
Programs listed above that provided the individuals with services Programs
during period of participation. 2= Yes, ARRA
Record 2 if the participant received services financially 3= Yes, Both Other
assisted in full or in part by funds from the American WIA or Non-WIA
Recovery and Reinvestment Act of 2009 during period of Programs and
participation. . ARRA
Record 3 if the participant received services financially 0 = No
assisted from any other WIA or non-WIA program not
listed above AND received services financially assisted in
full or part by funds from the American Recovery and
Reinvestment Act of 2009 during period of participation.
Record 0 if the individual did not receive any services
under the condition described above.
Other Reasons IN 2 Record 1 if the participant is residing in an institution or 1 = Institutionalized
for Exit (at time of facility providing 24-hour support such as a prison or 2 = Health/Medical
exit or during 4- hospital and is expected to remain in that institution for at 3 = Deceased
quarter least 90 days. 4 = Family Care
measurement Record 2 if the participant is receiving medical treatment 5 = Reserve Forces
period following that precludes entry into unsubsidized employment or Called to Active
the quarter of continued participation in the program. Does not include Duty
exit) temporary conditions expected to last for less than 90 6 = Relocated to
days. Mandated
Record 3 if the participant was found to be deceased or Residential
no longer living. Program
Record 4 if the participant is providing care for a family 7=Determined
member with a health/medical condition that precludes Ineligible for TAA
entry into unsubsidized employment or continued 8=Did Not Receive
participation in the program. Does not include temporary Services for 180
conditions expected to last for less than 90 days. Days After Report
Record 5 if the participant is a member of the National Quarter That
Guard or other reserve military unit of the armed forces Established
and is called to active duty for at least 90 days. Eligibility.
Record 6 if a Youth and was relocated to Mandated 9=Began Receiving
Residential Program. Record 98 if the participant entered Benefits and
retirement at the end of the program without seeking Services Under a
employment. Record 99 if the participant either disclosed New Petition
an invalid social security number (SSN) or chose not to Certification.
disclose a SSN. 98 = Retirement
Record 7 if individual was determined ineligible for TAA. 99 = Not a Valid
Record 8 if individual received no TAA benefits or SSN
services for 180 days following report quarter of eligibility
determination.
Record 9 if participant began receiving TAA benefits or
services under a new petition certification.
Record 0 if the participant exited for a reason other than
one of the conditions listed above.
Note: Exit Reason "98 = Retirement" has been added for
program management purposes only and individuals who
exit the program based on this reason will not be
excluded from calculation of the performance measures.
These individuals will be included in the performance
measure calculations.
30
Data Element Field Data Element Name/Definition Code Value
Name Type /
Length
Liable/Agent IN 1 Record 1 if the information contained within the 1 = Liable State
State Identifier participant’s record is being reported to the Department 2 = Agent State
by the liable state. The definition for liable state can be 0 = N/A
found under 20 CFR 617. 26(a).
Record 2 if the information contained within the
participant’s record is being reported to the Department
by the agent state. The definition for agent state can be
found under 20 CFR 617. 26(b).
Record 0 if the agent/liable does not apply to the
participant.
Date of Eligibility DT 8 Record the date upon which the individual was YYYYMMDD
Determination determined to be (or not) an adversely affected worker.
Determined IN 1 Record 1 if the individual was determined eligible for the 1 = Yes
Eligible Trade Program. 0 = No
Record 0 if the individual was determined not eligible.
SECTION C - ONE-STOP SERVICES AND ACTIVITIES
Section C. 03: Intensive and Training Services
Date Individual DT 8 Record the date on which the participant's Individual YYYYMMDD
Service Plan Service Plan (ISP) was created or otherwise established
Created to identify the participant's employment goals, the
appropriate achievement objectives, and the appropriate
combination of services for the participant to achieve the
employment goals.
Otherwise, leave "blank" if a service plan was not created
for the participant.
Date of Most DT 8 Record the date on which the participant received his or YYYYMMDD
Recent Case her most recent Case Management and Reemployment
Management and Service.
Reemployment
Service
Date Entered DT 8 Record the date on which the participant's first training YYYYMMDD
Training #1 service actually began.
Leave "blank" if the individual did not receive training
services or if this data element does not apply to the
participant.
Type of Training IN 1 Use the appropriate code to indicate the type of approved 1 = On-the-Job
Service #1 training being provided to the participant. Training
Record 0 if the participant did not receive a training 5 = Customized
service. Training
Leave "blank" if this data element does not apply to the 6 = Occupational
participant. Skills Training
7 = Remedial
Training (ABE and
ESL)
8=Prerequisite
Training
9=Apprenticeship
Training
0 = No training
service
31
Data Element Field Data Element Name/Definition Code Value
Name Type /
Length
Occupational IN 8 Enter the 8 digit O*Net 4 0 (or later versions) code that 00000000
Skills Training best describes the training occupation for which the
Code #1 participant received training services.
Leave "blank" if this data element does not apply to the
participant.
Training IN 1 Record 1 if the individual completed approved training. 1 = Yes
Completed #1 Record 0 if the individual did not complete training 0 = No (Withdrew)
(withdrew).
Leave "blank" if the individual did not receive training
services or if this data element does not apply to the
participant.
Date Completed, DT 8 Record the date when the participant completed training YYYYMMDD
or Withdrew from, or withdrew permanently from training. If multiple training
Training #1 services were received, record the most recent date on
which the individual completed training.
Leave "blank" if the individual did not receive training
services or if this data element does not apply to the
participant.
Date Entered DT 8 Record the date on which the individual's second training YYYYMMDD
Training #2 service actually began.
Leave "blank" if the individual did not receive a second
training service or this data element does not apply to the
participant.
Type of Training IN 1 If the participant received a second type of training, 1 = On-the-Job
Service #2 record the appropriate code to indicate the type of Training
approved training being provided to the participant. 5 = Customized
Record 0 if the participant did not receive a second Training
training service. 6= Occupational
Leave "blank" if this data element does not apply to the Skills Training
participant. 7 = Remedial
Training (ABE and
ESL)
8=Prerequisite
Training
9= Apprenticeship
Training
0 = No training
service
Occupational IN 8 Enter the 8 digit O*Net 4.0 (or later versions) code that 00000000
Skills Training best describes the training occupation for which the
Code #2 participant received training services.
Leave "blank" if occupational code is not available or not
known.
Training IN 1 Record 1 if the individual completed approved training. 1 = Yes
Completed #2 Record 0 if the individual did not complete training 0 = No (Withdrew)
(withdrew).
Leave "blank" if the individual did not receive a second
training service or this data element does not apply to the
participant.
Date Completed, DT 8 Record the date when the participant completed training YYYYMMDD
or Withdrew from, or withdrew permanently from training. If multiple training
Training #2 services were received, record the most recent date on
which the individual completed training.
Leave "blank" if the individual did not receive a second
training service or this data element does not apply to the
participant.
32
Data Element Field Data Element Name/Definition Code Value
Name Type /
Length
Date Entered DT 8 Record the date on which the individual's third training YYYYMMDD
Training #3 service actually began. If the individual received more
than 3 training services, record the date on which the
individual actually began the last (or most recent) training
service.
Leave "blank" if the individual did not receive a third
training service or this data element does not apply to the
participant.
Type of Training IN 1 If the participant received a third type of training, record 1 = On-the-Job
Service #3 the appropriate code to indicate the type of approved Training
training being provided to the participant. Record 0 if the 5 = Customized
participant did not receive a third service. Training
Leave "blank" if this data element does not apply to the 6 = Occupational
participant. Skills Training
7 = Remedial
Additional Note: If the participant receives more than Training (ABE and
three training services, record the last (or most recent) ESL)
training services received by the participant in this field. 8 = Prerequisite
Training
9=Apprenticeship
Training
0 = No training
service
Occupational IN 8 Enter the 8 digit O*Net 4. 0 (or later versions) code that 00000000
Skills Training best describes the training occupation for which the
Code #3 participant received training services.
Leave "blank" if occupational code if this data element
does not apply to the participant.
Training IN 1 Record 1 if the individual completed approved training. 1 = Yes
Completed #3 Record 0 if the individual did not complete training 0 = No (Withdrew)
(withdrew).
Leave "blank" if the individual did not receive a third
training service or this data element does not apply to the
participant.
Date Completed, DT 8 Record the date when the participant completed training YYYYMMDD
or Withdrew from, or withdrew permanently from training. If multiple training
Training #3 services were received, record the most recent date on
which the individual completed training.
Leave "blank" if the individual did not receive a third
training service or this data element does not apply to the
participant.
Pell Grant IN 1 Record 1 if the individual is or has been notified s/he will 1 = Yes
Recipient be receiving a Pell Grant at any time during participation 0 = No
in the program. This information may be updated at any
time during participation in the program.
Record 0 if the individual does not meet the condition
described above.
Waiver from IN 1 Record 1 if a waiver was issued in report quarter. 1 = Yes
Training 0 = No
Requirement -
Current Quarter
33
Data Element Field Data Element Name/Definition Code Value
Name Type /
Length
Waiver from IN 1 Use the appropriate code to indicate the reason for which 1 = Recall
Training a waiver from the training requirements was issued to the 2 = Marketable
Requirement- individual. Skills
Type Record 7 if the reason for the training waiver is not known 3 = Retirement
or the participant was issued a waiver prior to enactment 4 = Health
of the 2002 Trade Act amendments. 5 = Enrollment
Record 0 if the individual did not receive a training waiver. Unavailable
6 = Training Not
Available
0 = No
Current Quarter DE 7. 2 Record the dollar amount of training expenditures 0000000. 00
Training accrued in the current report quarter for the participant.
Expenditures Accrued expenditures are defined as the sum of actual
cash disbursements for direct charges for goods and
services; the amount of indirect expenses charged to the
award; minus any rebates, refunds, or other credits; plus
the total costs of all goods and property received or
services performed, whether an invoice has been
received or a cash payment has occurred. Accrued
expenditures are to be recorded in the reporting quarter in
which they occur, regardless of when the related cash
receipts and disbursements take place. This item
includes: (1) Tuition: facility and training costs, books and
laboratory fees, and/or equipment expenses approved by
the State agency; (2) Travel allowances (3) Subsistence
allowances.
Total Training DE 7. 2 Record the dollar amount of training expenditures 0000000. 00
Expenditures accrued thus far in participant's training. Accrued
expenditures are defined as the sum of actual cash
disbursements for direct charges for goods and services;
the amount of indirect expenses charged to the award;
minus any rebates, refunds, or other credits; plus the total
costs of all goods and property received or services
performed, whether an invoice has been received or a
cash payment has occurred. Accrued expenditures are to
be recorded in the reporting quarter in which they occur,
regardless of when the related cash receipts and
disbursements take place. This item includes: (1) Tuition:
facility and training costs, books and laboratory fees,
and/or equipment expenses approved by the State
agency; (2) Travel allowances (3) Subsistence
allowances.
Training Costs- DE 7. 2 Record the amount of the Training Cost Overpayment. 0000000. 00
Amount of This amount may be updated on a cumulative basis.
Overpayment
Training Costs - IN 1 Record 1 if there was a TAA Training overpayment waiver 1 = Yes
Overpayment to be recorded in the quarter it is issued and continues 0 = No
Waiver through last quarter of reporting. This will include Job
Search and Relocation Overpayments.
34
Data Element Field Data Element Name/Definition Code Value
Name Type /
Length
Type of IN 1 Use the appropriate code to record the type of recognized 1 = High School
Recognized diploma, degree, or certificate attained by the participant Diploma/GED
Credential #1 who received training services. Diploma/Degree
Record 0 if this field does not apply to the participant who 3 = BA or BS
received training. Diploma/Degree
Leave "blank" if this data element does not apply to the 4= Post Graduate
participant. Degree
Diplomas, degree, or certificates must be attained either 5 = Occupational
during participation or by the end of the fourth quarter Skills Licensure
after the quarter of exit from services (other than follow- 6 = Occupational
up services). Skills Certificate
7= Other
Recognized
Diploma, Degree, or
Certificate
0 = No recognized
credential
Type of IN 1 Use the appropriate code to record the type of recognized 1 = High School
Recognized diploma, degree, or certificate attained by the participant Diploma/GED
Credential #2 who received training services. 2 = AA or AS
Record 0 if this field does not apply to the participant who Diploma/Degree
received training. 3 = BA or BS
Leave "blank" if this data element does not apply to the Diploma/Degree
participant. 4= Post Graduate
Degree
Diplomas, degree, or certificates must be attained either 5 = Occupational
during participation or by the end of the fourth quarter Skills Licensure
after the quarter of exit from services (other than follow- 6 = Occupational
up services). Skills Certificate
7= Other
Recognized
Diploma, Degree,
or Certificate
0 = No recognized
second credential
Distance IN 1 Record 1 if the participant received training through 1= Yes
Learning distance learning during the report quarter. 0 = No
Record 0 if the participant did not receive any services
under the condition described above.
Part Time IN 1 Record 1 if the participant received part time training in 1= Yes
Training the report quarter. 0 = No
Record 0 if the participant did not receive any services
under the condition described above.
Adversely IN 1 Record 1 if the participant received training prior to his or 1 = Yes
Affected her separation date from qualifying trade affected 0 = No
Incumbent employment.
Worker Record 0 if the participant did not receive any services
under the condition described above.
Section C. 05 - Other Related Assistance and Support Services
35
Data Element Field Data Element Name/Definition Code Value
Name Type /
Length
Received IN 1 Record 1 if the participant received supportive services 1 = Yes
Supportive (WIA section 134(e)(2)) which include, but are not limited 0 = No
Services (except to, assistance with transportation, child care, dependent
needs-related care, and housing that are necessary to enable the
payments) individual to participate in activities authorized under WIA
title IB.
Record 0 if the participant did not receive any supportive
services as described above.
Received Needs- IN 1 Record 1 if the participant received needs related 1 = Yes
Related payments (WIA section 134(e)(3)) for the purpose of 0 = No
Payments enabling the individual to participate in approved training
funded under WIA Title IB.
Record 0 if the participant received training but did not
receive any needs-related payments as described above.
Subsistence IN 1 Record 1 if the participant received a subsistence 1 = Yes
While in Training allowance while in training. 0 = No
Record 0 if participant did not receive a subsistence
allowance.
Travel While in IN 1 Record 1 if the participant received a travel allowance 1= Yes
Training while in training. 0 = No
Record 0 if the participant did not receive a travel
allowance.
Date Received DT 8 Record the date on which the participant received their YYYYMMDD
First Basic TRA first Basic TRA payment.
payment
Weeks Paid This IN 2 Record the total number of weeks of Basic TRA paid in 00
Quarter - Basic the current quarter.
TRA
Total Weeks Paid IN 2 Record the total number of weeks for which Basic TRA 00
Cumulative - was paid to the individual.
Basic TRA
Amount Paid DE 7. Record the dollar amount of Basic TRA paid in the current 0000000. 00
Current Quarter- 2 report quarter.
TRA Basic
Total Amount DE 7. Record the total dollar amount of Basic TRA paid to the 0000000. 00
Paid - Basic TRA 2 individual.
Date Received DT 8 Record the date on which the participant received their YYYYMMDD
First Additional first Additional TRA payment.
TRA Payment
Weeks Paid This IN 2 Record the total number of weeks of Additional TRA paid 00
Quarter - in the current quarter.
Additional TRA
Total Weeks Paid IN 2 Record the total number of weeks for which Additional 00
Cumulative - TRA was paid to the individual.
Additional TRA
Amount Paid This DE 7. Record the dollar amount of Additional TRA paid in the 0000000. 00
Quarter - 2 current report quarter
Additional TRA
Total Amount DE 7. Record the total dollar amount of Additional TRA paid to 0000000. 00
Paid - Additional 2 the individual.
TRA
Date Received DT 8 Record the date on which the participant received their YYYYMMDD
First Remedial/ first Remedial/Prerequisite TRA payment.
Prerequisite TRA
Payment
36
Data Element Field Data Element Name/Definition Code Value
Name Type /
Length
Weeks Paid This IN 2 Record the total number of weeks of 00
Quarter- Remedial/Prerequisite TRA in the current quarter.
Remedial/Prerequ
isite
Total Weeks Paid IN 2 Record the total number of weeks for which 00
Cumulative - Remedial/Prerequisite was paid to the individual.
Remedial/Prerequ
isite
Amount Paid This DE 7. Record the dollar amount of Remedial/Prerequisite paid in 0000000. 00
Quarter - 2 the current report quarter.
Remedial/
Prerequisite TRA
Total Amount DE 7. Record the total dollar amount of Remedial/Prerequisite 0000000. 00
Paid - Remedial/ 2 paid to the individual.
Prerequisite TRA
Job Search IN 2 Record the total number of job search allowances 00
Allowance-Count approved and paid to the participant in the current report
quarter.
Otherwise, record a "0"
Job Search DE 7. Record the dollar value of Job Search Allowance 0000000. 00
Allowance Current 2 approved in the current quarter.
Quarter - Costs
Job Search DE 7. Record the cumulative total dollar amount of job search 0000000. 00
Allowance -Total 2 costs paid for the participant. This field may be updated
Costs for each quarterly submission.
Relocation IN 1 Record 1 if the participant received a relocation allowance 1 = Yes
Allowance Current in the current report quarter. 0 = No
Quarter-Recipient Record 0 if the participant did not receive a relocation
allowance.
Relocation DE 7. Record the total dollar amount of relocation costs paid to 0000000. 00
Allowance -Total 2 relocate the participant including the lump sum payment.
Cost
TRA IN 1 Record 1 if there was an overpayment established under 1 = Yes
Overpayment any type of TRA during the course of participation in the 0 = No
quarter in which it is first identified and to continue through
last quarter of reporting.
Amount of TRA DE 7. Record the dollar amount of the TRA overpayment. This 0000000. 00
Overpayment 2 amount may be updated on a cumulative basis.
TRA IN 1 Record 1 if there was a TRA overpayment waiver to be 1 = Yes
Overpayment recorded in the quarter it is issued and to continue 0 = No
Waiver through last quarter of reporting.
Date Received DT 8 Record the date on which the participant received their YYYYMMDD
First A/RTAA first A/RTAA payment.
Payment
Number of IN 2 Record the number of A/RTAA payments paid to the 00
A/RTAA participant in the current report quarter.
Payments Current
Quarter
Current Quarter DE 7. Record the total dollar amount of A/RTAA paid to the 0000000. 00
A/RTAA 2 participant in the report quarter.
Payments
Number of IN 3 Record the number of A/RTAA payments made to the 000
A/RTAA participant through the current quarter of participation.
Payments Total This field may be updated for each quarterly submission.
37
Data Element Field Data Element Name/Definition Code Value
Name Type /
Length
Total Amount DE 7. Record the total dollar amount of A/RTAA paid to the 0000000. 00
Paid - A/RTAA 2 individual.
Frequency of IN 1 Record 1 if weekly. 1 = Weekly
Payments Record 2 if every two weeks. 2 = Bi-Weekly
Record 3 if monthly. 3 = Monthly
Record 4 if other. 4 = Other
Maximum IN 1 Record 1 if the participant reached their maximum benefit 1 = Yes
A/RTAA Benefit amount prior to their two-year eligibility limitation. 0= No
Reached Record 0 if no.
Leave blank if this element does not apply.
A/RTAA IN 1 Record 1 if there was an overpayment established under 1 = Yes
Overpayment A/RTAA in the current quarter. Otherwise record '0'. 0 = No
Current Quarter
Amount of DE 7. Record the amount of the A/RTAA overpayment. This 0000000. 00
A/RTAA 2 amount may be updated on a cumulative basis.
Overpayment
A/RTAA IN 1 Record 1 if there was an A/RTAA overpayment waiver to 1 = Yes
Overpayment be recorded in the quarter it is issued and to continue 0 = No
Waiver through last quarter of reporting.
SECTION D - PROGRAM OUTCOMES INFORMATION
Section D.01: Employment and Job Retention Information
Employed in 1st IN 1 Record 1 if the participant was employed in the first 1 = Yes
Quarter After Exit quarter after the quarter of exit. 0 = No
Quarter Record 0 if the participant was not employed in the first 3 = Information not
quarter after the quarter of exit. yet available
Record 3 if information on the participant's employment
status in the first quarter after the quarter of exit is not yet
available.
Type of IN 1 Use the appropriate code to identify the method used in 1 = UI Wage
Employment determining the participant's employment status in the Records (In-State &
Match 1st Quarter first quarter following the quarter of exit. Wage records WRIS)
After Exit Quarter will be the primary data source for tracking employment 2 = Federal
in the first quarter after the exit quarter. If participants Employment
are not found in the wage records, grantees may then Records (OPM,
use supplemental data sources. If the participant is USPS)
found in more than one source of employment using 3 = Military
wage records, record the data source for which the Employment
participant's earnings are greatest. Records (DOD)
Record 0 if the participant was not employed in the first 4 = Other
quarter after the quarter of exit. Administrative
Wage Records
Additional Note: If the participant is found employed in a 5 = Supplemental
wage record source (e. g. , Federal, Military) that cannot through case
be translated into quarterly earnings amounts, states management,
should treat these employment matches as supplemental participant survey,
data and use coding value 5 = Supplemental through and/or verification
case management, participant survey, and/or verification with the employer
with the employer. 6 = Information not
yet available
38
Data Element Field Data Element Name/Definition Code Value
Name Type /
Length
0 = Not employed
Recalled by IN 1 Record 1 if the participant was recalled by the employer 1 = Yes
Layoff Employer where the qualifying separation took place at any point 0 = No
from the point of participation through the last
performance quarter.
Record 0 if the participant does not meet the condition
described above.
Employed in 2nd IN 1 Record 1 if the participant was employed in the second 1 = Yes
Quarter After Exit quarter after the quarter of exit. Record 0 if the participant 0 = No
Quarter was not employed in the second quarter after the quarter 3 = Information not
of exit. Record 3 if the participant has exited but yet available
employment information is not yet available.
Occupational IN 8 Record the 8-digit occupational code that best describes XXXXXXXX
Code of the individual's employment using the O*Net Version 4 0
Employment 2nd (or later versions) classification system.
Qtr After Exit
Quarter (if
available)
Industry Code of IN 6 Record the 4 to 6-digit industry code that best describes XXXX
Employment 2nd the individual's employment using the North American
Qtr After Exit Industrial Classification System (NAICS). If more than
Quarter one NAICS is reported, then the NAICS associated with
the highest gross wage should be reported.
39
Data Element Field Data Element Name/Definition Code Value
Name Type /
Length
Type of IN 1 Use the appropriate code to identify the method used in 1 = UI Wage
Employment determining the participant's employment status in the Records (In-State &
Match 2nd second quarter following the quarter of exit. Wage WRIS)
Quarter After Exit records will be the primary data source for tracking 2 = Federal
Quarter employment in the second quarter after the exit quarter. Employment
If participants are not found in the wage records, Records (OPM,
grantees may then use supplemental data sources. If the USPS)
participant is found in more than one source of 3 = Military
employment using wage records, record the data source Employment
for which the participant's earnings are greatest. Records (DOD)
Record 0 if the participant was not employed in the 4 = Other
second quarter after the quarter of exit. Administrative
Wage Records
Additional Note: If the participant is found employed in a 5 = Supplemental
wage record source (e. g. , Federal, Military) that cannot through case
be translated into quarterly earnings amounts, states management,
should treat these employment matches as supplemental participant survey,
data and use coding value 5 = Supplemental through and/or verification
case management, participant survey, and/or verification with the employer
with the employer. 6 = Information not
yet available
0 = Not employed
Employed in 3rd IN 1 Record 1 if the participant was employed in the third 1 = Yes
Quarter After Exit quarter after exit. 0 = No
Quarter Record 0 if the participant was not employed in the third 3 = Information not
quarter after exit. yet available
Record 3 if the participant has exited but employment
information is not yet available.
Type of IN 1 Use the appropriate code to identify the method used in 1 = UI Wage
Employment determining the participant's employment status in the Records (In-State &
Match 3rd Quarter third quarter following the quarter of exit. Wage records WRIS)
After Exit Quarter will be the primary data source for tracking employment 2 = Federal
in the third quarter after the exit quarter. If participants Employment
are not found in the wage records, grantees may then Records (OPM,
use supplemental data sources. If the participant is USPS)
found in more than one source of employment using 3 = Military
wage records, record the data source for which the Employment
participant's earnings are greatest. Record 0 if the Records (DOD)
participant was not employed in the third quarter after the 4 = Other
quarter of exit. Administrative
Additional Note: If the participant is found employed in a Wage Records
wage record source (e.g., Federal, Military) that cannot 5 = Supplemental
be translated into quarterly earnings amounts, states through case
should treat these employment matches as supplemental management,
data and use coding value 5 = Supplemental through participant survey,
case management, participant survey, and/or verification and/or verification
with the employer. with the employer
6 = Information not
yet available
0 = Not employed
Employed in 4th IN 1 Record 1 if the participant was employed in the fourth 1 = Yes
Quarter After Exit quarter after exit. 0 = No
Quarter Record 0 if the participant was not employed in the fourth 3 = Information not
quarter after exit. yet available
Record 3 if the participant has exited but employment
information is not yet available.
40
Data Element Field Data Element Name/Definition Code Value
Name Type /
Length
Type of IN 1 Use the appropriate code to identify the method used in 1 = UI Wage
Employment determining the participant's employment status in the Records (In-State &
Match 4th Quarter fourth quarter following the quarter of exit. Wage records WRIS)
After Exit Quarter will be the primary data source for tracking employment 2 = Federal
in the fourth quarter after the exit quarter. If participants Employment
are not found in the wage records, grantees may then Records (OPM,
use supplemental data sources. If the participant is USPS)
found in more than one source of employment using 3 = Military
wage records, record the data source for which the Employment
participant's earnings are greatest. Records (DOD)
Record 0 if the participant was not employed in the fourth 4 = Other
quarter after the quarter of exit. Administrative
Wage Records
Additional Note: If the participant is found employed in a 5 = Supplemental
wage record source (e. g. , Federal, Military) that cannot through case
be translated into quarterly earnings amounts, states management,
should treat these employment matches as supplemental participant survey
data and use coding value 5 = Supplemental through and/or verification
case management, participant survey, and/or verification with the employer
with the employer. 6 = Information not
yet available
0 = Not employed
Section D. 02 Wage Record Data
Wages 3rd DE 8.2 Record total earnings from wage records for the third 00000000.00
Quarter Prior to quarter prior to the quarter of participation.
Participation
Quarter
Wages 2nd DE 8.2 Record total earnings from wage records for the second 00000000.00
Quarter Prior to quarter prior to the quarter of participation.
Participation
Quarter
Wages 1st DE 8.2 Record total earnings from wage records for the first 00000000.00
Quarter Prior to quarter prior to the quarter of participation.
Participation
Quarter
Wages 1st DE 8.2 Record total earnings from wage records for the first 00000000.00
Quarter After Exit quarter after the quarter of exit.
Quarter Leave "blank" if data element does not apply to the
participant.
Wages 2nd DE 8.2 Record total earnings from wage records for the second 00000000.00
Quarter After Exit quarter after the quarter of exit.
Quarter Leave "blank" if this data element does not apply.
Wages 3rd DE 8.2 Record total earnings from wage records for the third 00000000.00
Quarter After Exit quarter after the quarter of exit.
Quarter Leave "blank" if this data element does not apply to the
participant.
Wages 4th DE 8.2 Record total earnings from wage records for the fourth 00000000.00
Quarter After Exit quarter after the quarter of exit.
Quarter Leave "blank" if this data element does not apply to the
participant.
41
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