Workforce Investment Act closeout reporting

CLASSIFICATION
   EMPLOYMENT AND TRAINING ADMINISTRATION                 WIA
               ADVISORY SYSTEM                            CORRESPONDENCE SYMBOL
          U.S. DEPARTMENT OF LABOR                        OPDR
             Washington, D.C. 20210                       DATE
                                                          January 12, 2018


ADVISORY:       TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 5-17

TO:             STATE WORKFORCE AGENCIES
                STATE WORKFORCE ADMINISTRATORS
                STATE WORKFORCE LIAISONS

FROM:           ROSEMARY LAHASKY /s/
                Deputy Assistant Secretary

SUBJECT:        Workforce Investment Act Closeout Performance Reporting

1. Purpose. The U.S. Department of Labor (DOL) requires the reporting of performance data,
   in accordance with Workforce Investment Act of 1998 (WIA) performance accountability
   provisions, for individuals served and exited prior to July 1, 2016, who were not previously
   reported for Program Year (PY) 2015.

2. References.
    Training and Employment Guidance Letter 17-05, Change 2, Common Measures Policy
      for the Employment and Training Administration’s (ETA) Performance Accountability
      System and Related Performance Issues
      https://wdr.doleta.gov/directives/corr_doc.cfm?DOCN=2759
    Training and Employment Notice (TEN) 8-16, Implementation of an Integrated
      Performance Reporting System for Multiple Employment and Training Administration
      (ETA) and Veterans' Employment and Training Service (VETS) Administered Programs
      https://wdr.doleta.gov/directives/corr_doc.cfm?DOCN=5317
    WIA Reporting and Record Keeping Guidance
      https://www.doleta.gov/performance/reporting/wia.cfm

3. Background. The Workforce Innovation and Opportunity Act (WIOA) became law on July
   22, 2014 and supersedes Titles I and II of WIA, and amends the Wagner-Peyser Act and the
   Rehabilitation Act of 1973. The Departments of Labor and Education published a set of
   regulations for implementing WIOA, and the Final Rules were made public on July 1, 2016,
   becoming fully effective October 18, 2016. A gradual transition from WIA to WIOA was
   provided for in the regulatory language. TEN 8-16 established an implementation timeline
   for the performance accountability provisions and reporting mechanism for the Workforce
   Innovation and Opportunity Act (WIOA) performance data. The WIOA Adult, WIOA
   Dislocated Worker, and WIOA Youth programs began collecting and reporting performance
   data according to the Participant Individual Record Layout (PIRL) (ETA-9172) as of July 1,
   2016. While this start date provided an important separation between the reporting
   requirements of two different laws and eliminated a burdensome requirement for dual

 RESCISSIONS                                             EXPIRATION DATE
 None                                                    Continuing

   reporting systems, it created a reporting gap. The chart in Attachment A, Transition from
   WIA to WIOA Reporting, outlines cohorts of WIA participants for which complete
   performance data was never reported and would not be reported without the advent of a WIA
   closeout report.

4. WIA Closeout Report Submission Requirements. States are required to submit the
   performance data for WIA performance measures in the time periods outlined in the chart in
   Attachment B, WIA Closeout Report Time Periods, and certify the WIA Closeout Reports by
   no later than 11:59PM ET on April 17, 2018. The data file submitted should include
   performance data for participants with exit dates from April 1, 2015 to June 30, 2016. States
   should submit these data using the same reporting vehicles (OMB No. 1205-0420) as their
   PY 2015 WIA Annual Report submissions. For most States this will mean submitting a
   Workforce Investment Act Standardized Record Data (WIASRD) file directly to ETA’s
   Enterprise Business Support System (EBSS). The few states submitting Workforce
   Investment Standardized Record Data (WISRD) files are required to submit the records to
   ETA in the same manner as their PY 2015 WIA Annual Report submission.

   The WIA Closeout Report will mirror the specifications of the WIA Annual Report (ETA-
   9091) with a few exceptions. States are only required to complete or submit data to support
   report elements based on individual records. ETA-9091 report items such as Table A, Table
   N, or any Negotiated Performance Levels are not required. Any active waivers or
   performance reporting exemptions at the time of PY 2015 WIA annual reporting (October 1,
   2016) will remain in effect for the WIA Closeout Report.

5. Action Requested. States are requested to distribute this information to the appropriate State
   and local staff.

6. Inquiries. Questions concerning this guidance should be directed to the appropriate regional
   office.

7. Attachments.

      Attachment A – Transition from WIA to WIOA Reporting
      Attachment B – WIA Closeout Report Time Periods

Attachment (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2018/TEGL_5-17_Attachment_A.pdf)

Attachment A — Transition from WIA to WIOA Reporting

Transition from WIA to WIOA Reporting

Annual reports shown:
PY 2015 Annual Report ETA-9091 — Due October 1, 2016.
PY 2016 WIOA Annual Report ETA-9169 — Due October 16, 2017.
PY 2017 WIOA Annual Report ETA-9169 — Due October 1, 2018.
PY 2018 WIOA Annual Report ETA-9169 — Due October 1, 2019.

WIA Performance Measures: Participant Characteristics; Exiter Characteristics; Common Measure: Attainment of Degree or Certificate; Common Measure: Placement in Employment or Education; Common Measure: Entered Employment Rate; Common Measure: Literacy Numeracy Gains; Common Measure: Employment Retention Rate; Common Measure: Average Earnings.

The graphic marks outcomes for WIA exiters that have not been reported and a period when data are not available during the transition from WIA to WIOA.

WIOA Performance Indicators: Participant Characteristics; Veterans' Priority of Service; Number of Reportable Individuals; Measurable Skill Gains; Effectiveness In Serving Employers: Employer Penetration; Effectiveness In Serving Employers: Repeat Business Customers; Exiter Characteristics; Employment Rate 2nd Quarter After Exit; Median Earnings 2nd Quarter After Exit; Employment Rate 4th Quarter After Exit; Credential Attainment Rate; Effectiveness In Serving Employers: Retention With The Same Employer.

[The official linked PDF presents the reporting periods and transitions as a color-coded quarter-by-quarter chart.]

Attachment (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2018/TEGL_5-17_Attachment_B.pdf)

Attachment B — WIA Closeout Report Time Periods

WIA Closeout Report Time Periods

WIA Closeout Report ETA-9091 — Due April 17, 2018.

WIA Performance Measures: Participant Characteristics; Exiter Characteristics; Common Measure: Attainment of Degree or Certificate; Common Measure: Placement in Employment or Education; Common Measure: Entered Employment Rate; Common Measure: Literacy Numeracy Gains; Common Measure: Employment Retention Rate; Common Measure: Average Earnings.

The graphic marks periods to be included in the WIA Closeout Report and the transition from WIA to WIOA. Its quarter-by-quarter timeline spans January–March 2015 through April–June 2019.

[The official linked PDF presents the time periods as a color-coded chart.]