Back to Federal guidance
2011 workforce information grant applications
Summary ETA continued the formula grant application process for state labor market and workforce information services for program year 2011. It set work plan, deliverable, reporting and grant submission instructions, with five attachments for allocations and application materials. ETA now lists this period-specific advisory Canceled.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 4-11
Date issued
July 22, 2011
Status
Withdrawn
ETA lists this advisory Canceled as of 2026-10-24; the signed letter prints Expiration Date: Continuing and Rescissions: None. Its application instructions concern program year 2011.
Status last verified October 24, 2026
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Accessible letter PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2011/TEGL04-11acc.pdf
CLASSIFICATION
WORKFORCE INFORMATION
EMPLOYMENT AND TRAINING ADMINISTRATION
CORRESPONDENCE SYMBOL
ADVISORY SYSTEM DWSS/WORKFORCE INFORMATION
U.S. DEPARTMENT OF LABOR
DATE
Washington, D.C. 20210 July 22, 2011
ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 4-11
TO: STATE WORKFORCE AGENCIES
STATE WORKFORCE ADMINISTRATORS
STATE LABOR COMMISSIONERS
STATE AND LOCAL WORKFORCE BOARD CHAIRS
AND DIRECTORS
STATE WORKFORCE LIAISONS
FROM: JANE OATES /s/
Assistant Secretary
SUBJECT: Application Instructions for Program Year (PY) 2011 Workforce
Information Grants to States: Workforce Information (WI) and
Labor Market Information (LMI) Formula Allocations
1. Purpose. To continue the established grant application process and program
guidance for the development, management, and delivery of state LMI/WI core
and special information services to state and local workforce investment boards
(WIBs), One-Stop Career Centers, businesses, and the job-seeking public.
2. References. The Paperwork Reduction Act of 1995 (Pub. L. 104-13, 44 U.S.C. 3501-
3520); 29 Code of Federal Regulations (CFR) Parts 93, 96, 97, and 98; Office of
Management and Budget (OMB) Circular A-87; Section 508 of the Rehabilitation
Act of 1973, as amended (29 U.S.C. 794d); Wagner-Peyser Act Sections 7(a)(3)(D),
7(d), and 15; (29 U.S.C. 49f and 49l-2) Sections 111(d)(8) and 309 of the Workforce
Investment Act (WIA) (Pub. L. 105-220, 29 U.S.C. 2821 (d)(8) and 49 l-2); Training
and Employment Guidance Letter (TEGL) NO. 3-10, dated July 16, 2010,
Application Instructions for Program Year (PY) 2010 Workforce Information Grants
to States: Workforce Information (WI) and Labor Market Information (LMI)
Formula Allocations.
3. OMB Approval. In conformance with the Paperwork Reduction Act of 1995
(PRA), OMB reviewed and approved the information collection (OMB Control
Number 1205-0417). This approval expired on May 31, 2011.
RESCISSIONS EXPIRATION DATE
None Continuing
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ETA developed a PRA package for OMB approval to continue the approved
information collection for the formula-funded LMI/WI grants beyond its expiration
date. Until ETA receives new notification of approval from OMB, the above-
approved information collection request for the Workforce Information Grants to
States (WIGS) will automatically continue on a month-to-month basis. This interim
continuance is necessary per 5 CFR 1320.5(b), as an agency cannot conduct,
sponsor, or require a response to a collection of information unless the collection
displays a valid OMB Control Number.
4. Background. For the 2010 program year, TEGL No. 3-10 stressed the importance of
leveraging the WI grants, expanding partnerships within the workforce investment
system and in the education and economic development communities.
Additionally, state LMI entities were encouraged to join partnerships to apply for
competitive grants since every employment and training enterprise can benefit
from the workforce and labor market information, economic analyses, and the
workforce intelligence gained from interpretation of the data within the context of
the state, regional, and local economies.
These all remain as important themes that ETA will expect states to continue and
expand upon as the LMI/WI core and special information grants to states begin the
2011 program year.
In the 2010 LMI/WI program year guidance, state LMI shops and research entities
were urged to be ready to shape state policy and service delivery strategies based
on a strong understanding of their current labor markets and expected areas of
economic growth. The need for good comparable workforce data, information, and
analysis has always been high. The “Great Recession” and its continuing effects on
many state and local economies elevates the importance of LMI and its ability to
stimulate positive impacts. State LMI/WI offices and economic research entities
can help their states plan for the future and respond appropriately to the direction
of local business and regional economies and meet state workforce needs.
5. Workforce Information Goal and Objectives. The goal for the Workforce
Information Grants to States for 2011 is to continue to support increased
employment and sustainable economic growth by supporting state and local
workforce system planning and transformational efforts begun in 2010. States,
through their LMI/WI research entities, must provide sound foundational data,
information, and resources to workforce system staff and job seekers so that these
customers can make informed decisions about the services, training, and career
decisions that lead to good jobs. States should also provide actionable information
and sound research to state and local policy makers to support the development of
data-driven policies and program designs.
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ETA expects state WI grantees to use their PY 2011 workforce information funding
to continue informing state and local planning and customer decision-making by:
1. Populating the Workforce Information Database (WIDb) with state and
local data;
2. Producing and disseminating industry and occupational employment
projections;
3. Conducting and publishing relevant economic analyses, special workforce
information, and/or economic studies determined to be of benefit to the
governor and state and local WIBs;
4. Posting products, information, and reports on the Internet; and,
5. Partnering and consulting on a continuing basis with workforce
investment boards and other key workforce and economic development
partners and stakeholders.
State LMI/WI offices and research entities should continue to seek out viable
partnership and customer service opportunities that enable the leveraging of
limited WI program resources. ETA National Office LMI/WI staff will continue to
facilitate, assist, and support linkages between the state LMI/WI offices and
research entities and ETA formula-funded and competitive grant funded programs
as mutually beneficial partnerships can lead to the attainment of needed resources
and program outcomes for all.
6. Partnership Expectations. ETA-funded state workforce information grantees are
required to consult with their strategic partners to increase the scope and utility of
the workforce information used to inform sound state and local policies, workforce
and regional economic development strategies, and to enhance the availability and
use of career guidance and resources by workforce system staff and job seekers.
Therefore, workforce information grantees are to actively collaborate and partner
with their state and local workforce investment boards; economic development
agencies; education and training institutions; business groups; industry
associations; and labor organizations in order to assure that the workforce
information tools developed and provided with PY 2011 workforce information
grant funding are those that meet identified needs.
7. Funding and Leveraging Resources. ETA provides formula allocated workforce
information grants to states to produce, at a minimum, the core products and
services required by Attachment III of this guidance, and to develop other
workforce information products and services which are required to support the
state and local workforce systems.
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Due to a 0.2% across-the-board Congressional budget rescission for ETA programs
enacted in the spring of 2011, a total of $31,936,000 will be available for PY 2011,
minus $176,646 allocated in total to Guam and the Virgin Islands. ETA will
distribute the remaining amount of $31,759,354 by formula to states and the District
of Columbia, with 40 percent distributed equally to all states and 60 percent
distributed based on each state’s relative share of the civilian labor force for the 12-
month period ending September 2010 (see Attachment I for the table of state
allocations).
Leveraging Opportunities with ETA Funded Programs
With the above-noted decrease in available funding for PY 2011 LMI/WI
production, analysis, and dissemination, it is now even more important for state
LMI/WI offices and research entities to continuously seek out and maintain
collaborative relationships with a variety of internal and external program partners.
Collaborative relationships, particularly when actualized using the partnership
expectations discussed above, can help states access and leverage additional
resources or new funding sources while still ensuring that data-driven analysis
underpins all workforce investment programs and planning.
8. State Certification of Required Grant Deliverables. States must submit a grant
Statement of Work (SOW) Certification (see Attachment IV) affirming that all five
deliverables required by the grant SOW Guidelines (see Attachment III) will be
accomplished during PY 2011. The certification must be signed by the governor, or
by both the State Workforce Agency (SWA) administrator and the chairperson of
the State Workforce Investment Board (SWIB). This annual SOW Certification
meets OMB requirements for assuring that the LMI/WI program funds allocated to
each state are used to support the development and production of the deliverables
intended.
If circumstances prevent accomplishment of a specific grant deliverable during PY
2011, the state must negotiate a deferral with the ETA Regional Administrator
including attaching as an addendum the reasons for delay and a proposed
completion date. The ETA regional office will document planned grant activities
and grant accomplishments in the state’s grant file and those records will be made
accessible, per 29 CFR 97.42(e)(1), for examination by ETA or other authorized
Federal representatives.
9. Accountability. ETA will assess and document the effectiveness of grantee
performance through the following approach:
a. ETA Grant Reviews. The ETA regional offices will conduct periodic reviews of
states’ progress towards meeting the PY 2011 certified grant deliverables, the
degree to which collaboration with the SWIB and other partners exists, and
quarterly reviews of grant expenditures and obligations.
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b. Performance Reporting. In 2005, ETA implemented common measures
reporting and revised Wagner-Peyser and WIA program reporting
requirements to include the provision of workforce information services (WIS)
and the impact of those services on participant outcomes. State LMI offices and
research entities should be aware that ETA captures and uses state reported
data on the Entered Employment Rate, Employment Retention Rate after Six
Months, and Earnings for participants following receipt of workforce
information services as a performance indicator on workforce system use of
LMI and WI to help job seekers secure and retain employment.
For PY 2011, ETA will continue to monitor the workforce system outcomes of
participants who received workforce information services. State LMI/WI
offices and research entities can benefit from helping their state Wagner-Peyser
and WIA program providers better identify and better report on participants
who received workforce information services.
c. Annual Performance Report. Grantees are required to submit an annual
performance report for the workforce information grant (29 CFR 97.40(b)(1)),
signed by both the SWA administrator and the SWIB chairperson, or the
governor, as specified in Attachment V, Section A. The report must include a
description of outcomes compared to certified grant deliverables and, where
appropriate, an explanation as to why a grant deliverable was not accomplished
and what will be done to ensure completion.
States are encouraged to view and use the annual report grant deliverable as an
opportunity to communicate to ETA. The report narrative should highlight
overall program activities and include a summary of the results of the grantee’s
customer consultations regarding state workforce information products and
services and a summary of activities to be undertaken to add customer value
where needs for improvements are indicated. The narrative should also
describe the creation and support of partnerships and collaborations during the
program year along with any resulting tools or resources developed, and
recommendations to ETA for changes and improvements to the required WI
grant deliverables.
All state annual reports are reviewed for acceptance and approval by the ETA
regional LMI/WI Federal Project Officers (FPOs). ETA expects the annual
reports to be fully representative of the state’s work, and consist of more than
just a compilation of state workforce information products.
Interested parties may access PY 2009 and prior year WI annual reports at:
http://www.doleta.gov/Programs/2009ReportsAndPlans/eta_default.cfm.
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Grantees must electronically submit the WI annual performance report as an
accessible Section 508 compliant .pdf file to the appropriate ETA regional office
90 days following the end of the program year. As stated earlier, ETA will post
the annual performance reports on the ETA Web site for state sharing and
informing the system and public of overall WI grant program performance.
States should be aware that .pdf copies of all documents submitted to ETA for
Web posting must meet the Federal accessibility requirements stated by Section
508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d). (See
www.section508.gov for more information.)
States unable to convert (or unsure of their ability to convert) their annual
report and economic analyses grant deliverables to meet Section 508 .pdf
accessibility standards should instead submit them to ETA in Microsoft (MS)
Word or an equivalent text format. ETA will convert all forwarded state files to
meet Federal accessibility standards prior to public posting.
10. Consultation and Customer Satisfaction Assessment. Section 15 of the Wagner-
Peyser Act , as amended by WIA Section 309 (Pub. L. 105-220, 29 U.S.C. 49),
requires states to consult with customers about the relevance of the labor market
information disseminated through the state workforce information system. ETA
interprets customers to include workforce and educational system stakeholders,
business and regional economic development leadership within the state, and other
strategic partners that foster workforce development. Consultation with the
workforce investment system and other customers and information users provides
the basis for formulating continuous improvement strategies for workforce
information.
ETA does not prescribe an approach or methodology for conducting customer
consultations. Methods can include focus groups, surveys, crowd sourcing and
online feedback, Webinars, listening sessions, documented consultations, customer
satisfaction assessments, or other methods considered appropriate by the state.
11. Special Grant Requirements. Funds provided by this award may not be used to
supplant funds obligated from other funding sources for workforce information
activities. All costs incurred under the grant must support the cost objectives
specified in Section 5 of this guidance and must conform to the principles for
"reasonable" and "allocable" costs as specified in OMB Circular A-87.
All data collection activities must conform to the technical standards and
methodologies established by the Bureau of Labor Statistics, or document, in the
state’s grant file, a sound business rationale for the use of an alternative
methodology.
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In the conduct of LMI/WI information technology (IT) systems and applications,
ETA recognizes that Web-based tools will be used for service delivery. Any IT
system or application developed with WI grant funds must adhere to industry-
standard, open architecture principles with documentation and software made
available for use by other organizations for Federal government purposes.
12. Publications and Other Information Products. Grantees are required to submit
.pdf copies or links to .pdf copies of required economic analyses, special workforce
information, or economic studies (to meet deliverable 3) to the appropriate regional
office 90 calendar days following the end of the program year. As with the annual
reports, any state economic analyses, special workforce information, or economic
studies submitted to meet WI program deliverable 3 must also meet Section 508
Web posting requirements.
States are encouraged to review the wide range and formats of the annual state
economic analysis reports approved and posted by ETA since PY 2006. These
reports are located at:
http://www.doleta.gov/Programs/2009ReportsAndPlans/eta_default.cfm.
Grantees are also requested to submit .pdf documents or links to .pdf copies of
publications and other products produced with WI grant funding that are
considered to be of special interest to the workforce investment system to the
appropriate regional office.
Examples of products of special interest include industry-specific research and
analysis, state brochures describing the availability and functionality of electronic
self-service tools, documentation of innovative applications developed for database
access or manipulation, or innovative workforce information services available to
workforce system staff and customers.
13. Grant Expenditure Period. The maximum expenditure period for these funds is
three years under the Wagner-Peyser Annual Funding Agreement. The grant will
cover, at a minimum, the 12-month period from July 1, 2011 to June 30, 2012, but
may, if negotiated between the state and the ETA regional office, cover a longer
period of time up to the maximum expenditure period ending June 30, 2014.
14. Grant Modifications. The grantee and the ETA regional office may jointly modify
planned expenditures within the state allocation during the grant period of
performance. The regional office has authority to recommend the reallocation of
grant funds to the ETA grant officer when overall grant expenditures and
obligations are substantially below quarterly budgeted forecasts.
15. Financial Management and Reporting. States should forecast actual cash needs by
program year quarter on Standard Form (SF) 424A, Section D, for all quarters
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covered by the grant. State workforce agencies will report quarterly expenditures
by direct data entry of the ETA 9130 Financial Cost Report, into the Web-based
Enterprise Business Support System (EBSS). Per 29 CFR 97.41(b)(4) quarterly
financial reports are due 30 days following the end of each quarter. Address any
questions regarding financial management and reporting for PY 2011, or for any
existing prior year fund balances, to the appropriate ETA regional office.
16. Action Requested. Grant applications are due to the regional offices within 45
days of the date of this guidance. A submission date later than 45 days may be
approved by ETA Regional Administrators. ETA requests that SWA
Administrators:
a. Immediately transmit these grant application instructions to the appropriate
SWA office(s) and the SWIB;
b. Submit the original and two (2) copies of the PY 2011 grant application
package with a transmittal letter signed by: (1) the governor; or (2) both the
SWA administrator and the chairperson of the state SWIB to the appropriate
ETA regional office; and,
c. Include in the grant application package:
1. Transmittal Letter
2. Application for Federal Assistance (SF-424)
3. Budget Plan (SF-424A, Section D only)
4. Statement of Work Certification
17. Inquiries. Direct questions on the statement of work and grant requirements to the
appropriate ETA regional office. Direct grant and financial management questions
to the regional office or to Gwendolyn Baron-Simms at (202) 693-3309 or to
Thomas Martin, Grant Officer, at (202) 693-2989.
18. Attachments.
I. State Allocations for PY 2011
II. Grant Procedures
III. Statement of Work Guidelines
IV. Statement of Work Certification
V. Annual Performance Report Instructions
Official attachment PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2011/TEGL04-11att1.pdf
U. S. Department of Labor Attachment I
Employment and Training Administration
Workforce Information Grants to States
PY 2011 vs PY 2010 Allotments
State PY 2010 PY 2011 Difference % Difference
Total $32,000,000 $31,936,000 ($64,000) -0.20%
Alabama 505,992 500,647 (5,345) -1.06%
Alaska 288,781 288,982 201 0.07%
Arizona 631,779 632,935 1,156 0.18%
Arkansas 412,277 411,497 (780) -0.19%
California 2,515,778 2,483,795 (31,983) -1.27%
Colorado 577,959 570,990 (6,969) -1.21%
Connecticut 475,973 476,946 973 0.20%
Delaware 298,498 296,667 (1,831) -0.61%
District of Columbia 285,170 285,384 214 0.08%
Florida 1,377,429 1,379,470 2,041 0.15%
Georgia 832,325 821,518 (10,807) -1.30%
Hawaii 324,368 322,344 (2,024) -0.62%
Idaho 337,134 337,184 50 0.01%
Illinois 1,056,837 1,060,267 3,430 0.32%
Indiana 637,859 628,290 (9,569) -1.50%
Iowa 450,390 450,618 228 0.05%
Kansas 430,687 429,451 (1,236) -0.29%
Kentucky 498,273 499,293 1,020 0.20%
Louisiana 499,711 500,874 1,163 0.23%
Maine 331,210 330,405 (805) -0.24%
Maryland 608,631 607,963 (668) -0.11%
Massachusetts 665,387 671,621 6,234 0.94%
Michigan 840,933 840,199 (734) -0.09%
Minnesota 606,706 609,146 2,440 0.40%
Mississippi 404,978 403,784 (1,194) -0.29%
Missouri 613,786 612,168 (1,618) -0.26%
Montana 306,340 305,461 (879) -0.29%
Nebraska 365,970 364,956 (1,014) -0.28%
Nevada 416,502 412,224 (4,278) -1.03%
New Hampshire 335,493 335,675 182 0.05%
New Jersey 800,638 801,753 1,115 0.14%
New Mexico 362,201 362,260 59 0.02%
New York 1,439,096 1,431,886 (7,210) -0.50%
North Carolina 803,030 800,773 (2,257) -0.28%
North Dakota 289,915 289,407 (508) -0.18%
Ohio 974,547 973,816 (731) -0.08%
Oklahoma 461,686 461,908 222 0.05%
Oregon 487,891 484,674 (3,217) -0.66%
Pennsylvania 1,032,188 1,032,323 135 0.01%
Puerto Rico 408,794 404,628 (4,166) -1.02%
Rhode Island 314,349 314,871 522 0.17%
South Carolina 512,460 510,108 (2,352) -0.46%
South Dakota 299,507 298,888 (619) -0.21%
Tennessee 616,563 615,549 (1,014) -0.16%
Texas 1,704,900 1,734,172 29,272 1.72%
Utah 414,068 410,093 (3,975) -0.96%
Vermont 288,734 288,413 (321) -0.11%
Virginia 753,436 756,466 3,030 0.40%
Washington 679,171 677,933 (1,238) -0.18%
West Virginia 342,209 340,653 (1,556) -0.45%
Wisconsin 624,061 617,807 (6,254) -1.00%
Wyoming 280,600 280,219 (381) -0.14%
State Total 31,823,200 31,759,354 (63,846) -0.20%
Guam 92,899 92,813 (86) -0.09%
Virgin Islands 83,901 83,833 (68) -0.08%
Outlying Areas Total 176,800 176,646 (154) -0.09%
Official attachment PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2011/TEGL04-11att2.pdf
Attachment II
Grant Procedures
A. Grant Agreement. The Wagner-Peyser Annual Funding Agreement covers the
Wagner-Peyser Base Grant and the Workforce Information Grants to States for Fiscal
Year 2011/PY 2011. The Annual Funding Agreement includes Assurances and
Certifications that apply to all grants covered by the Agreement. Therefore, grantees
do not need to submit separate Assurances and Certifications with the Workforce
Information Grants to States application.
B. Grant Application. The state grant applications must be developed in accordance
with Attachments I through V. The grant application must include a transmittal
letter signed by both the designated State Workforce Agency (SWA) administrator
and the designated representative of the State Workforce Investment Board (SWIB),
or the governor, a signed Application for Federal Assistance (SF-424), Budget (SF-
424A, Section D only) for all quarters covered by the state plan; and a grant
Statement of Work Certification. ETA requests that states submit the original and
two copies of the complete grant package to the appropriate ETA Regional
Administrator within 45 days of the date of this guidance.
C. Grant Approval. Regional Administrators are responsible for final approval of the
grant and will issue an approval letter, with a copy of the approved grant package,
to the state and a copy of the approval letter and approved grant package to the
grant officer. The grant officer will issue a Notice of Obligation (NOO) after receipt
of the approved grant application from the Regional Administrator.
D. Grant Modifications. The grantee and ETA regional office may jointly modify
forecasted quarterly expenditures, within the state allocation, during the grant
period of performance. The regional office has authority to recommend funding
adjustments to the grant officer when overall grant expenditures are substantially
below quarterly budgeted forecasts in the approved SF- 424A.
Official attachment PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2011/TEGL04-11att3.pdf
Attachment III
Statement of Work Deliverables
Workforce Information Grants to States funds shall be used to produce deliverables one
through five specified in this Attachment. The deliverables include the population and
maintenance of the Workforce Information Database (WIDb), the production of
industry and occupational employment projections, and other workforce information
and economic products and services required to support ETA national needs and those
of state, regional, and local workforce development systems.
Grantees are required to produce all five deliverables with PY 2011 funding. Except for
deliverables one and two (WIDb maintenance and enhancements; and Industry and
Occupational Employment Projections), which are expected to be standard and
comparable across states, states are allowed flexibility in developing the remaining
three required deliverables. This flexibility enables states to determine the relative
priority of the product or service, the content and form of the deliverable, and the level
of investment in each deliverable that best meets state and local needs.
States are required to consult with their state and local workforce investment boards,
economic development agencies, educators, and other relevant and involved
organizations in order to receive significant stakeholder input into the development of
these flexible grant deliverables.
ETA acknowledges and supports states using funds provided by this grant to produce
other information products and services, such as workforce information training for
state and local workforce system staff and the production of occupational and career
guidance resources that support the workforce system and job seekers, and
documented as customer demand. Grant funds may also be used to address state staff
training needs required to build or enhance staff capacity.
1) Populate the Workforce Information Database (WIDb) with state and local data.
The WIDb provides states with a common structure for storing information in a
single database in each state. The database is intended to serve as the cornerstone
for information delivery, workforce research, and product development for
information that is standard and comparable across all states. The database, once
populated, brings together critical workforce information from many sources to
promote better analysis and more sophisticated interpretation. Using the same
version of the database in all states is important and necessary for comparative
analysis purposes and for ease of maintenance. Additionally, state submitted WIDb
data also support ETA’s CareerOneStop (COS) Web site.
Therefore, states are required to implement and maintain the most current version of
the WIDb and populate all tables designated as core tables in accordance with
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guidelines issued by the Analyst Resource Center (ARC).
Database content must be updated timely in order to be as current as the state’s
most recent publications and data releases. Information and technical support will
be provided on the ARC Web site at: http://www.workforceinfodb.org/. The
listing of the current core data elements, i.e. those elements that must be populated
by all states, and associated tables may be found at the same Internet address. States
are required to populate the database with the license.dbf and licauth.dbf licensing
files. Licensing data must be updated every two years. States are required to
submit licensing data through the National Crosswalk Service Center (NCSC) for
inclusion on http://www.CareerInfoNet.org. The licensed occupations information
is located on America’s Career InfoNet (ACINet) site, and has been recoded from the
Occupational Employment Statistics (OES) taxonomy to the Occupational
Information Network (O*NET)/Standard Occupational Classification (SOC)
taxonomy. The NCSC will assist states in recoding their files from OES to
O*NET/SOC for submittal to ACINet, if necessary. States may access information
and support through the NCSC Web site at http://www.xwalkcenter.org/ or by
calling (515) 242-5034.
Training, support material, and information updates will be provided through the
ARC technical Web site along with links to related sites, and electronic newsletters
to help states realize the full potential of the WIDb and related resources. It is
important that all states take advantage of the resources and training opportunities
provided. States may use grant funds for any costs required to populate, maintain,
and update the database including accessing needed staff training. States are
expected to avail themselves of ARC training and support and to use WI grant
program funds to do so.
2) Produce and disseminate industry and occupational employment projections.
States must continue producing and disseminating state and sub-state industry and
occupational employment projections, using the methodology, software tools, and
guidelines developed by the Projections Workgroup and the Projections Managing
Partnership. In the case where a state uses another methodology, state officials must
document the methodology and indicate the reason for using alternative methods.
The primary activity for states for PY 2011 will be the production of statewide short-
term and long-term occupational projections. Statewide long-term projections are to
be developed for the 2010 to 2020 period, and statewide short-term projections from
2011 to 2013. States should note that ETA supports and strongly encourages the
production and dissemination of sub-state and local projections. An inability to
produce area and local projections must be documented in the Statement of Work
Certification and in the state’s grant file.
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State grantees may use annual workforce information grant funding to access and
participate in needed training opportunities offered by the Projections Workgroup
and the Projections Managing Partnership. ETA expects states to actively access any
needed staff training and support provided by the Projections Workgroup and the
Projections Managing Partnership and to use WI grant program funds to do so.
3) Conduct and publish relevant economic analyses, special workforce information,
and/or economic studies determined to be of benefit to the governor and state and
local WIBs.
Based on customer (i.e. stakeholder and partner) consultations identifying needs,
states must use WI grant funding to develop, publish, and submit economic
analyses and special studies capable of informing the workforce and economic
development policy and investment determinations to be made by the governor and
state or local WIBs. These analyses may also support the LMI/WI and economic
development needs of other system stakeholders such as state and local economic
and workforce development organizations, education and training institutions,
community colleges and other state-identified partners, as documented and
appropriate.
All information sources used in the analyses and studies by states must be clearly
referenced and footnoted. ETA continues to encourage state LMI offices and
economic research entities to expand the scope and depth of each developed
analysis by including information from external, credible sources of workforce, labor
market, and economic information where relevant and based on needs identified
through WI customer consultations and assessments.
Grantees are required to submit .pdf copies or links to .pdf copies of required
economic analyses, any special workforce information, or special economic studies
to the appropriate regional office 90 calendar days following the end of the program
year.
Grantees are also requested to submit .pdf documents or links to .pdf copies of
publications and other products produced with WI grant funds that are considered
to be of special interest to the workforce investment system to the appropriate
regional office. Examples of products of special interest include industry-specific
research and analysis, state brochures describing the availability and functionality of
electronic self-service tools, documentation of innovative applications developed for
database access or manipulation, or innovative workforce information services
available to workforce system staff and customers.
4) Post products, information, and reports on the Internet.
States are required to post grant produced products, reports, including those
developed for deliverable three (3), and other workforce information on the Web or
-4-
disseminate the information through other electronic media to facilitate use by the
workforce and economic development systems, other partners and stakeholders,
and the general public. WI grant funds may be used for developing, maintaining,
improving, and hosting Internet Web sites and other electronic delivery systems in
support of this deliverable.
5) Partner and consult on a continuing basis with workforce investment boards and
other key workforce and economic development partners and stakeholders.
Workforce information grant guidelines require grantee consultation with the SWA,
state and local WIBs, economic and workforce development organizations,
education and training institutions, community colleges and other appropriate state-
identified strategic partners and stakeholders to increase the scope and utility of
workforce information to inform workforce and economic development vision,
priorities, strategies and enhance career guidance resources and tools.
ETA expects workforce information grantees to continue as catalysts that establish
and maintain strategic partnerships that work to jointly identify and address job
seeker needs as well those of state and local workforce system staff users and other
state-identified stakeholders.
Grantees are expected to collaborate with as many stakeholders as possible
including economic development agencies, education and training institutions,
industry associations, business and labor groups, and those state-identified to gather
and analyze a wide variety of workforce and economic data to inform good
decision-making by job seekers and workforce staff, track and interpret economic
conditions, benchmark competitiveness, and measure outcomes. Partners,
stakeholders and the needs identified through consultations must be documented in
the grant file.
Official attachment PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2011/TEGL04-11att4.pdf
Attachment IV
Statement of Work Certification
State Workforce Information Grants
The State of ________________________ certifies that it will accomplish grant
deliverables one through five specified in Attachment III of the Workforce Information
Grants to States Application Instructions for Program Year 2011.* Per 29 CFR, Part
97.42(e)(1), file documentation of grant activities and accomplishments will be available
for examination by ETA or other authorized Federal representatives.
______________________________
Governor
______________________________
Date
Or
_____________________________ ____________________________
SWA Administrator SWIB Chair
_____________________________ ____________________________
Date Date
* If circumstances prevent the accomplishment of a specific grant deliverable(s) during
PY 2011, a deferral must be negotiated with the Regional Administrator, and the
reasons for delay and a negotiated completion date noted as an addendum to this
Statement of Work Certification.
Official attachment PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2011/TEGL04-11att5.pdf
Attachment V
Annual Performance Report
States are required to submit an annual performance report, signed by the governor or
both the State Workforce Administrator (SWA) and the State Workforce Investment
Board (SWIB) which concisely summarizes accomplishments and the results of
customer consultations about existing and needed workforce information products and
services. The report is intended to serve as an accountability, management, and
analysis tool for states and ETA, and as a source for promising practices and exemplary
products.
A. Accomplishments. For each required deliverable, provide a concise summary of:
The outcomes achieved and an analysis that explains the cause of any significant
variance from the Grant Certification. Describe any actions required to
accomplish the required deliverables.
The extent to which activities have conformed to the deliverables schedule,
including an explanation for the cause of any significant variance from the
schedule.
Actual aggregate expenditures and an explanation for any significant variance
from estimated aggregate expenditures.
B. Customer Consultations. Provide a concise summary of:
The methods used for consulting with customers, and customize requirements.
Activities to be undertaken to add customer value to the deliverables, where
needs for improvement are identified based on customer feedback.
C. Partnerships and Collaborations. Describe state activities to leverage WI funding:
Communicate about new and established partnerships, activities, and linkages.
Highlight the tools and resources created through or supported by state and local
partnership activities or collaborations during the program year.
D. Recommendations for Improvements or Changes to the Deliverables.
These may be based on one or more of the following:
Recommendations based on accomplishments.
Recommendations based on consultations with customers.
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