Back to Federal guidance
FY 2022 community project grant applications
Summary ETA gave 173 named FY 2022 Community Project Funding recipients instructions for applying for their designated demonstration grants. It listed projects and awards and set out required application documents and grant terms. Change 1 later extended the application deadline to March 31, 2023.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 03-22
Date issued
July 21, 2022
Status
Unknown
The letter prints an expiration date of June 30, 2023, but ETA still labels the listing entry Active as of October 24, 2026; its current effect is unclear.
Status last verified October 24, 2026
Topics
Apply this to your situation
This page explains the general guidance. Ask about your specific situation and see what current federal labor law says, with citations.
About this page: The full text below is the official document from U.S. Department of Labor, Employment and Training Administration (ETA). Ezel adds the plain-English summary and tracks the document's status. The official source linked on this page is authoritative for any reliance.
CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION Community Projects
ADVISORY SYSTEM CORRESPONDENCE SYMBOL
U.S. DEPARTMENT OF LABOR ORM
Washington, D.C. 20210 DATE
July 21, 2022
ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 03-22
TO: DEPARTMENT OF LABOR COMMUNITY PROJECT FUNDING
RECIPIENTS
FROM: BRENT PARTON
Acting Assistant Secretary
SUBJECT: Application Instructions and Program Guidance for Department of Labor
Community Project Recipients
1. Purpose. To provide guidance for the Department of Labor’s (Department) Fiscal Year (FY)
2022 Community Project Funding/Congressionally Directed Spending recipients specified in
Appendix I.
2. Action Requested. In order to receive Congressionally Directed funds, eligible applicants
specified in Appendix I must submit applications responding to this Training and
Employment Guidance Letter (TEGL), including all required documents detailed in
Appendix IV, to https://www.grants.gov no earlier than 12:00 pm Eastern Time, August 22,
2022 and no later than 11:59 pm Eastern Time, February 28, 2023.
3. Summary and Background.
a. Summary – This TEGL solicits applications from eligible entities for the Department’s
Employment and Training Administration (ETA) Community Project demonstration
grants and announces application procedures.
b. Background – In March 2022, the Consolidated Appropriations Act, 2022 was signed
into law. The legislation authorizes $137,638,000 in congressionally directed funds for
173 organizations to carry out demonstration and pilot projects under section 169(c) of
the Workforce Innovation and Opportunity Act (WIOA), overseen by the Department’s
ETA. The purpose and award amount of each grant is specified in the Division H –
Departments of Labor, Health and Human Services, and Education, and Related Agencies
Appropriations Act, 2022, Community Project Funding/Congressionally Directed
Spending Table.
4. Program Authority. Funds for ETA Community Project demonstration grants are
authorized by Division H of the Consolidated Appropriations Act, 2022 (Public Law 117-
103, HR 2471).
RESCISSIONS EXPIRATION DATE
None June 30, 2023
5. Inquiries. Please direct questions regarding this funding opportunity to
[email protected]. Applicants should include a contact name, organization
name, phone number and email with all questions to provide a means of response. This
announcement is available on the ETA website at https://www.dol.gov/agencies/eta/grants ,
the dedicated Community Projects WorkforceGPS page at
https://grantsapplicationandmanagement.workforcegps.org/resources/2022/05/04/15/35/Com
munity-Projects and at https://www.grants.gov.
6. References.
• Consolidated Appropriations Act, 2022 (Public Law 117-103, HR 2471)
• WIOA (Public Law 113-128), Section 169(c)
7. Appendixes.
• Appendix I: Eligible Applicants
• Appendix II: Award Information
• Appendix III: Funding Restrictions
• Appendix IV: Application Submission
• Appendix V: Application Review and Award
• Appendix VI: Administrative and National Policy Requirements
• Appendix VII: Reporting Requirements
• Appendix VIII: Grant Recipient Training
• Appendix IX: Agency Contacts
• Appendix X: OMB Information Collection
• Appendix XI: Resources
8. Attachments.
• Attachment A: Budget Narrative Guidance
• Attachment B: Project Narrative Guidance
• Attachment C: Suggested Work Plan Template
• Attachment D: Organizational Chart Guidance
• Attachment E: Suggested Abstract Template
• Attachment F: Letters of Commitment Guidance
• Attachment G: Financial System Risk Assessment
• Attachment H: Application Submission Checklist
Appendix I
Eligible Applicants
Only organizations named in this table (also specified in the Explanatory Statement for Division
H of the Consolidated Appropriations Act, 2022) are eligible for grant awards under this
Training and Employment Guidance Letter.
Funding
Recipient Name State
Amount
AIDS Service Center of Lower Manhattan, Inc. dba Alliance for Positive
NY $1,000,000
Change
American Indian OIC MN $350,000
Anne Arundel County Government MD $500,000
Applied Behavioral Rehabilitation Institute, Inc. CT $25,000
Arizona Opportunities Industrialization Center AZ $1,200,000
AS220 RI $500,000
Autism Society of America Nassau Suffolk Chapter NY $200,000
Avivo MN $1,000,000
Baker Technical Institute OR $544,000
Baltimore Mayor’s Office of Employment Development MD $500,000
Beat the Street Community Center, Inc. CT $25,000
Bedford-Stuyvesant Restoration Corporation NY $500,000
Benedict College SC $3,200,000
Berks Latino Workforce Development Corporation PA $500,000
Beyond the Sanctuary, Inc. NY $525,000
Brattleboro Development Credit Corporation VT $900,000
Bristol County Chamber Foundation MA $500,000
Broward College FL $2,000,000
Buffalo Sewer Authority NY $575,000
California Mobility Center CA $2,000,000
California Workforce Association Foundation CA $1,000,000
Capital Workforce Partners CT $593,000
Catalyst Connection PA $1,000,000
City of Boston MA $1,000,000
City of Charleston WV $500,000
City of East Providence RI $350,000
City of Greensboro NC $1,600,000
City of Houston TX $750,000
City of Jersey City NJ $250,000
City of Pawtucket RI $3,000,000
City of Perris CA $1,000,000
Appendix I
Funding
Recipient Name State
Amount
City of Richmond VA $1,000,000
City of Rochester MN $750,000
City of South San Francisco CA $500,000
City of Stamford CT $513,000
City of Syracuse NY $300,000
Clovis Community College NM $1,073,000
Coalition for Responsible Community Development CA $250,000
College of Eastern Idaho ID $100,000
College of Lake County IL $900,000
Colonial Farmhouse Restoration Society of Bellerose, Inc. NY $200,000
Community Assistance Programs IL $100,000
Comunidades Organizando el Poder y la Accion Latina Education Fund MN $1,000,000
Concordance Leadership Academy MO $650,000
Cook County Health IL $315,000
Cornerstone Revitalization Foundation, Inc. AL $1,500,000
Council for Native Hawaiian Advancement HI $1,200,000
Covenant House Florida FL $300,000
Covenant House Missouri MO $150,000
Danville Pittsylvania County Chamber Foundation VA $850,000
DC Central Kitchen DC $500,000
Dorcas International Institute of Rhode Island RI $230,000
Dream It Do It Western New York, Inc. NY $250,000
Eastern Maine Development Corporation ME $600,000
Eastern Maine Development Corporation ME $750,000
Eclectic Soul VOICES Corporation IN $100,000
Employ Milwaukee WI $2,000,000
Evergreen Rural Water of Washington WA $2,500,000
Fairfax County Government VA $1,000,000
Fairfax County Government VA $400,000
Florida Endowment Foundation for Florida's Graduates FL $1,500,000
Frederick County Government MD $250,000
Generation West Virginia WV $167,000
Goodwill of Southern New England CT $372,000
Greater Baltimore Urban League MD $800,000
Hannaford Regional Technical School District VT $100,000
Hire Heroes USA GA $720,000
Humanim, Inc. MD $500,000
iFoster, Inc. NV $150,000
Appendix I
Funding
Recipient Name State
Amount
International Institute of Minnesota MN $500,000
JEVS Human Services PA $1,000,000
Jewish Family Service of Colorado CO $500,000
Jewish Vocational and Career Counseling Service CA $412,000
Jewish Vocational Service (JVS) Boston MA $750,000
Kent State University at Tuscarawas OH $250,000
Kentucky Capital Development Corporation KY $440,000
La Colaborativa/Chelsea Collaborative MA $300,000
Literacy Pittsburgh PA $675,000
Living Classrooms Foundation MD $750,000
Lorain County Community College District OH $688,000
Los Angeles Community College District CA $1,320,000
Los Angeles Conservation Corps CA $1,500,000
Macomb Community College MI $610,000
Macomb County, Clinton Township MI $525,000
Marshall University WV $4,500,000
Mary's Mercy Center, Inc. CA $300,000
Mecklenburg County NC $1,000,000
Meristem, Inc. CA $1,000,000
Mi Casa Resource Center CO $20,000
Milwaukee Metropolitan Sewerage District WI $1,000,000
Mississippi Rural Water Association MS $1,000,000
Mississippi State University and East Mississippi Community College MS $1,000,000
Montgomery County Office of Broadband Programs MD $1,000,000
Multi-Craft Apprenticeship Preparation Program, Inc. NY $200,000
National Institute for Medical Assistant Advancement CO $450,000
National Rural Water Association MO $150,000
Neighborhood House Incorporated WA $275,000
Neighbors and Neighbors Association, Inc. FL $500,000
Nevada Workforce Connections NV $800,000
New Century Careers PA $500,000
New Jersey Chamber of Commerce Foundation NJ $270,000
Newark Emergency Services for Families (NESF) NJ $325,000
Newport Community School RI $100,000
Next Generation & Futures RI $300,000
Northern Maine Community College ME $567,000
Northern Maine Community College ME $1,000,000
Northwest Regional Workforce Investment Board CT $650,000
Appendix I
Funding
Recipient Name State
Amount
Opportunities Industrialization Center (d/b/a Philadelphia OIC) PA $575,000
Opportunities Industrialization Center, Inc. CT $300,000
Opportunity Village NV $525,000
Oregon Tradeswomen OR $500,000
Ozarks Technical Community College MO $3,000,000
Pacific Intl. Center for High Technology Research HI $1,000,000
Para Los Niños CA $350,000
Parents and Children Together HI $270,000
Passaic County Community College NJ $1,950,000
Path of Life Ministries CA $250,000
Philadelphia Works, Inc. PA $1,000,000
PIDC Community Capital PA $525,000
Polytech Education, Adult Education Division DE $800,000
Portland Opportunities Industrialization Center OR $500,000
Presbyterian Villages of Michigan MI $600,000
Prince George’s County Office of Human Resources Management MD $2,000,000
Project QUEST, Inc. TX $1,000,000
Providence Preservation Society RI $140,000
Proyecto Del Barrio, Inc. CA $300,000
Quad County Urban League, Inc. IL $425,000
Rhode Island Institute for Labor Studies and Research RI $175,000
San Bernardino County Workforce Development Department CA $250,000
San Jose Conservation Corps & Charter School CA $275,000
Second Harvest Food Bank of Central Florida FL $775,000
Skills for Rhode Island’s Future RI $3,700,000
Skills for Rhode Island’s Future RI $1,250,000
South Bay Workforce Investment Board CA $500,000
Southeast Michigan Community Alliance, Inc. MI $850,000
Southern California Regional Occupational Center CA $1,000,000
Southern Maine Community College ME $1,000,000
State of Hawaii Workforce Development Council HI $975,000
Summit Academy OIC MN $2,000,000
Sunnyside Community Services NY $175,000
SUNY Maritime College NY $800,000
The Corporate Source NY $125,000
The HOPE Program NY $800,000
The Moore Wright Group WA $2,306,000
Tri-Council Development Fund IL $975,000
Appendix I
Funding
Recipient Name State
Amount
TXRX LABS TX $550,000
Uintah Basin Technical College UT $515,000
United Community Services for Working Families PA $450,000
United Northeast Community Development Corporation IN $600,000
United Way of Central Jersey NJ $425,000
United Way of Chester County PA $100,000
United Way of Long Island NY $700,000
United Way of Miami-Dade, Inc. FL $250,000
University of Delaware DE $1,060,000
University of Rochester NY $300,000
UPROSE NY $175,000
Urban League of Hillsborough County, Inc. FL $300,000
Urban League of Portland OR $400,000
VBR Research and Education Foundation VT $1,200,000
Vehicles for Change MD $1,000,000
Vermont Adult Learning VT $1,000,000
Vermont Wood Works Council VT $165,000
Warren County Employment and Training Administration NY $205,000
West Virginia Community and Technical College System WV $300,000
West Virginia Rural Water Association WV $6,341,000
Western Nevada College NV $700,000
Workforce Alliance CT $823,000
Workforce Southwest Washington WA $1,500,000
WorkSystems, Inc. OR $1,000,000
World Arts Focus, Inc. dba Joe’s Movement Emporium MD $300,000
York College, CUNY NY $527,000
YouthCare WA $3,057,000
YWCA Northern New Jersey NJ $500,000
Appendix II
Award Information
Applications will be accepted and awarded on a rolling basis from 12:00 pm Eastern Time,
August 22, 2022 until 11:59 pm Eastern Time, February 28, 2023. This funding will be treated
by the Department of Labor’s (Department) Employment and Training Administration (ETA) as
a demonstration and research grant under Section 169(c) of the Workforce Innovation and
Opportunity Act (WIOA). Awards will be subject to the Terms and Conditions of the Grant
Agreement. The Department will provide additional guidance to applicants through tip sheets,
Frequently Asked Questions (FAQs), training, or through special conditions.
Please note that DOL recommends that the application clearly articulate a project purpose, utilize
a significant amount of the funding for direct employment and training services to individuals,
propose a program or services to address the project goals, have measurable outcomes,
demonstrate evidence of a linkage with the State or local workforce investment system, and
include activities/costs that are allowable per WIOA and the Federal Uniform Guidance.
Fiscal and Administrative Responsibility:
Upon grant award, the grant recipient will have overall fiscal and administrative responsibility for
the award, including any performance of sub-awardees. As part of their responsibility for the
award, the grant recipient shall be:
• the point of contact with the Department to receive and respond to all inquiries or
communications under this award and any sub-awards;
• the entity with authority to withdraw or draw down funds;
• the entity responsible for submitting to the Department all deliverables under the award,
including all related technical and financial reports, even when work was performed by a
contractor or sub-awardee;
• the entity that may request modifications to the award or statement of work;
• the entity with overall responsibility for carrying out programmatic functions of the
award, as well as the oversight of all expenditures under the award;
• the entity responsible for coordinating with the national evaluator, if any; and
• the entity responsible for working with the Department to close out the award at the end
of the period of performance.
Appendix III
Funding Restrictions
All proposed project costs must be necessary and reasonable and in accordance with federal
guidelines. Determinations of allowable costs will be made in accordance with the Cost
Principles found at 2 CFR Part 200 (Uniform Guidance) and 2 CFR Part 2900 (Uniform
Guidance – Department of Labor Specific). Compensation, including salaries, must be handled
consistently with the Uniform Guidance, including 2 CFR Part 200.430. Disallowed costs are
those charges to a grant that the grantor agency or its representative determines not to be allowed
in accordance with the Cost Principles or other conditions contained in the grant. Applicants will
not be entitled to reimbursement of pre-award costs. The following limitations apply to funds
awarded under this Training and Employment Guidance Letter:
• Salary caps: None of the funds appropriated under the heading “Employment and
Training” in the appropriation statute(s) may be used by a recipient or subrecipient of
such funds to pay the salary and bonuses of an individual, either as direct costs or indirect
costs, at a rate in excess of Executive Level II. The Executive Level II salary may
change yearly and is located on the U.S. Office of Personnel Management website at
https://www.opm.gov/policy-data-oversight/pay-leave/salaries-wages/2022/executive-
senior-level. This limitation does not apply to contractors providing goods and services
as defined in the Audit Requirements of the Office of Management and Budget Uniform
Guidance (see 2 CFR Part 200 Subpart F).
• Equipment: The grant award recipient(s) must receive prior approval from the Grant
Officer to purchase any equipment as defined in the Uniform Guidance at 2 CFR Part
200.1. Prior approval is required only when the per unit’s acquisition cost is $5,000 or
more, regardless of the non-Federal entity’s capitalization threshold. Equipment
purchases must adhere to the procurement requirements found in 2 CFR Part 200.313 or
2 CFR Part 200.439.
Being awarded this grant does not automatically mean that the equipment specified in the
approved budget or Statement of Work is approved by the Grant Officer. The recipient
must submit an equipment approval request to the Federal Project Officer (FPO) for
review, preferably within 90 days of the Notice of Award date. This request must
include:
1. Item name;
2. Item description and basic specifications;
3. Estimated useful life of the equipment;
4. Item cost (actual or estimated) including the cost to put the asset(s) in place and
make it usable for the purpose it was acquired;
5. Purpose of acquisition: a description of how the equipment will be used to
support the grant and a reference to the approved activities in the Statement of
Work (and page numbers, if known). This description and justification are
critical, as the information will provide the documentation that the costs to be
incurred are for approved grant-related activities and in the best interests of the
government; and
6. Contact name with email address and telephone number.
Appendix III
The FPO will submit this request to the Grant Officer who has the authority to approve or
disapprove the request. All Grant Officer approvals will be in writing and in the form of
a modification to the grant agreement. The recipients are strongly encouraged to submit
requests for equipment purchase as early as possible in the grant’s period of performance
with as many planned pieces of equipment as possible.
Recipients may not purchase equipment during the last year of the period of performance.
If any approved acquisition has not occurred prior to the last funded year of performance,
approval for that item is rescinded.
Appendix IV
Application Submission
Applicants must submit an application, which includes a funding request for the amount
specified in the Explanatory Statement for Division H of the Consolidated Appropriations Act,
2022, as listed in Appendix I. If your organization is receiving funding for more than one
Community Project, please submit a separate application package for each project for which
funding is requested. Applicants should not include materials that are not requested or required,
such as resumés or general letters of support (such as those from elected officials).
a. Required Documents
In an effort to achieve greater efficiency and streamline the grant award process, the
Employment and Training Administration (ETA) requires applicants to submit the following
items through Grants.gov at https://www.grants.gov/. Please note that ETA will not accept an
application package submitted via other electronic mediums (such as e-mail or fax) or via paper
copy.
The application must include each of the following required documents:
1) SF-424, “Application for Federal Assistance”
The SF-424 (available at https://www.grants.gov/web/grants/forms/sf-424-family.html) must
clearly identify the applicant entity and must be submitted by an individual with authority to
enter into a grant agreement. Upon confirmation of an award, the individual ‘signing’ the SF-
424 on behalf of the applicant is considered the Authorized Representative of the applicant.
As stated in block 21 of the SF-424, the signature of the Authorized Representative on the SF-
424 certifies that the organization is in compliance with the Assurances and Certifications
form SF-424B (available at the above link). Applicants do not need to submit the SF-424B
with the application.
2) Project Budget
• The SF-424A “Budget Information Form” (available at
https://www.grants.gov/web/grants/forms/sf-424-family.html); and
• Budget Narrative. The Budget Narrative must provide a concise description of costs
associated with each line item on the SF-424A. See Attachment A for the structure and
content requirements of the Budget Narrative.
Note that the SF-424, SF-424A, and Budget Narrative must include the entire federal grant
amount requested (not just one year).
Do not show leveraged resources contributed to the project on the SF-424 and SF-424A.
Leveraged resources, if any, must only be described in the Budget Narrative.
Appendix IV
Applicants should list the same requested federal grant amount on the SF-424, SF-424A, and
Budget Narrative. This amount must not differ from the amount listed for the applicant
organization in the table found in Appendix I.
3) Project Narrative.
The Project Narrative must demonstrate your capability to implement the grant project in
accordance with the provisions of this Announcement. It provides a comprehensive
framework and description of all aspects of the proposed project. For service delivery
projects, it includes information about the target group and the services that will be provided.
The Project Narrative is limited to 15 double-spaced, single-sided, 8.5 x 11 inch pages with
Times New Roman 12-point text font and 1-inch margins. You must number the Project
Narrative beginning with page number 1. See Attachment B for details on the structure and
content requirements for the Project Narrative.
The Project Narrative must be uploaded as part of the application package and labeled
“Project Narrative.”
4) Work Plan
The work plan must be included as an attachment to the project narrative and does not count
against the page limitation. See Attachment C for details.
The Work Plan must be uploaded as an attachment to the application package and labeled
“Work Plan.”
5) Organizational Chart
The chart must be included as an attachment to the project narrative and does not count
against the page limitation. See Attachment D for details.
When submitting in Grants.gov, this document must be uploaded as an attachment to the
application package and labeled “Organizational Chart.”
6) Abstract
This attachment must summarize the proposed project, including, but not limited to, the scope
of the project and proposed outcomes. The Abstract must, at a minimum, succinctly specify
all the following:
o Applicant Name
o Project Title
o Funding Level Requested
o Congressional Sponsor
o Requested Period of Performance
Appendix IV
o Project Location
o Project Purpose and Goals
o Activities to be Performed
o Expected Outcomes
o Intended Beneficiaries
o Subrecipient Activities
The Abstract is limited to two double-spaced, single-sided, 8.5 x 11 inch pages with Times
New Roman 12-point text font and 1-inch margins. See Appendix E for additional details
and a suggested abstract template.
When submitting in Grants.gov, this document must be uploaded as an attachment to the
application package and labeled “Abstract.”
7) Letters of Commitment
Submit signed and dated Letters of Commitment or Memoranda of Understanding between
the applicant and partner organizations and/or sub-recipients that propose to provide services
to support the program model and lead to the identified outcomes. See Attachment F for
details.
When submitting in Grants.gov, these letters must be uploaded as an attachment to the
application package and labeled “Letters of Commitment.”
8) Financial System Risk Assessment
All applicants are requested to submit Funding Opportunity Announcement Financial System
Risk Assessment Information. See Attachment G for a sample template and additional
instructions.
When submitting in Grants.gov, this document must be uploaded as an attachment to the
application package and labeled “FSRA.”
9) Negotiated Indirect Cost Rate Agreement (NICRA) or Cost Allocation Plan (CAP), if
applicable
Applicants that have a federally approved NICRA or CAP and are charging indirect costs
must submit the approved current agreement as part of the application.
When submitting in Grants.gov, this document must be uploaded as an attachment to the
application package and labeled “NICRA” or “CAP” as applicable.
Save all files with descriptive file names as specified of 50 characters or less and only use
standard characters in file names: A-Z, a-z, 0-9, and underscore (_). File names may not include
special characters (e.g. &, –, *, %, /, #), periods (.), blank spaces, or accent marks, and must be
Appendix IV
unique (e.g. no other Attachment may have the same file name). You may use an underscore
(example: My_Attached_File.pdf) to separate a file name.
b. Grants.gov Submission Process
Applicants must submit the application package through Grants.gov. Submission via other
electronic mediums will not be accepted, nor will hard copy submissions. This submission
process may at times be complicated and time-consuming. As such, the Department of Labor
strongly encourages applicants to initiate the process as soon as possible, well before the final
day, in order to allow time to resolve unanticipated technical problems. Applicants needing to
register with Grants.gov may do so at https://www.grants.gov/web/grants/register.html.
Registration is a one-time process, and applicants that already have a Grants.gov account do not
need to register again. Grants.gov applicants can apply online using Workspace. Workspace is a
shared, online environment where members of a grant team may simultaneously access and edit
different web forms within an application. For a complete Workspace overview, refer to
https://www.grants.gov/web/grants/applicants/workspace-overview.html.
For technical issues encountered during application submission, applicants may call 800-518-
4726, or 606-545-5035 to speak to a Customer Support Representative, or email
[email protected]. The Contact Center is open 24 hours a day, seven days a week, but closes
on federal holidays.
Requirement for Unique Entity Identified (UEI) Number
On April 4, 2022, the federal government transitioned from using a Data Universal Numbering
System (DUNS) number to a Unique Entity Identifier (UEI). Applicants are now required to
supply their UEI on the SF-424. If your entity is registered with SAM.gov, your UEI has already
been assigned and is viewable under your entity record. Organizations that are not registered
with SAM.gov can obtain more information about obtaining a UEI at https://www.sam.gov.
Grant recipients authorized to make sub-awards must meet these requirements related to UEI
numbers:
• Grant recipients must notify potential sub-awardees that no entity may receive a sub-
award from the recipient unless the entity has provided its UEI number to the lead
applicant; and
• Grant recipients may not make a sub-award to an entity unless the entity has provided its
UEI number to the applicant. (See, Appendix A to 2 CFR Part section 25.)
Requirement for Registration with SAM
Recipients must register with the System for Award Management (SAM) before submitting an
application. Find instructions for registering with SAM at https://www.sam.gov.
A recipient must maintain an active SAM registration with current information at all times
during which it has an active federal award or an application under consideration. To remain
registered in the SAM database after the initial registration, the recipient is required to review
Appendix IV
and update the registration at least every 12 months from the date of initial registration or
subsequently update its information in the SAM database to ensure it is current, accurate, and
complete. For purposes of this paragraph, the recipient is the entity that meets the eligibility
criteria and has the legal authority to apply and to receive the award. If an applicant has not fully
complied with these requirements by the time the Grant Officer is ready to make a federal award,
the Grant Officer may determine that the applicant is not qualified to receive a federal award.
Appendix V
Application Review and Award
Application packages will first be screened to determine if the applicant meets the eligibility
requirements enumerated in Appendix I, Eligible Applicants. All required elements outlined in
Appendix IV, Application Submission of this announcement must be submitted. Submissions
will only be accepted via https://www.grants.gov. Submission via other electronic mediums will
not be accepted, nor will hard copy submissions.
The Department of Labor (DOL), Employment and Training Administration (ETA) intends to
fund awards for any recipient: (i) who adequately demonstrates their ability to achieve grant
goals through a clear, detailed, and reasonable project narrative, and (ii) whose budget and
budget narrative are sufficient to support the activities in the program narrative. This includes
adequate staffing levels to support grant goals and grant management. To determine whether
submitted applications meet these requirements, applications will be reviewed by a review
committee that is comprised of ETA staff. Submitted applications will be reviewed as follows:
1) An initial review of the application for eligibility and whether required documents have
been included;
2) Reviews of the contents of the application components as specified in Appendix IV;
3) If necessary, a representative from the appropriate regional office will work with the
recipient to resolve impediments to award as determined by the review process; and
4) Applications recommended for award will be funded via Notices of Award attached to a
Grant Agreement issued by the Grant Officer of record and may or may not have ‘Special
Conditions’ requiring additional response. Grants will be awarded on a rolling basis as
the above steps are completed.
ETA may elect to award a grant with or without discussions with the recipient. Should a grant
be awarded without discussions, the award will be based on the recipient’s signature on the
SF-424, including electronic signature, which constitutes a binding offer by the applicant.
All applications deemed to be complete and responsive by the Grant Officer will go through a
risk review process. Before making an award, ETA will review information available through
any Office of Management and Budget (OMB)-designated repository of government-wide
eligibility qualification or federal integrity information, such as the Federal Awardee
Performance and Integrity System (FAPIIS), SAM.gov, and “Do Not Pay.” Additionally, ETA
will comply with the requirements of 2 CFR Part 180 (Government-wide Debarment and
Suspension (Non-Procurement)). This risk evaluation may incorporate results of the evaluation
of the applicant’s eligibility (application screening), or the quality of its application (technical
review). If ETA determines that an entity is responsible and an award will be made, special
conditions that correspond to the degree of risk assessed may be applied to the award. Risk-
related criteria evaluated include:
1) Financial stability;
2) Quality of management systems and ability to meet the management standards prescribed
in the Uniform Guidance;
Appendix V
3) History of performance. The applicant’s record in managing awards, cooperative
agreements, or procurement awards, if it is a prior recipient of such federal awards,
including timeliness of compliance with applicable reporting requirements, and if
available, the extent to which any previously awarded amounts will be expended prior to
future awards;
4) Reports and findings from audits performed under Sub-part F – Audit Requirements of
the Uniform Guidance (2 CFR Parts 200.500 – 200.520) or the reports and findings of
any other available audits and monitoring reports containing findings, issues of non-
compliance, or questioned costs; and
5) The applicant’s ability to effectively implement statutory, regulatory, or other
requirements imposed on recipients.
Before the actual grant is awarded, DOL may enter into negotiations about such items as
program components, staffing and funding levels, and administrative systems in place to support
grant implementation.
Except as specifically provided in this Training and Employment Guidance Letter, acceptance of
an application and an award of federal funds to sponsor any programs(s) does not provide a
waiver of any grant requirements and/or procedures. For example, the Uniform Guidance
requires that an entity’s procurement procedures ensure that all procurement transactions are
conducted, as much as practical, to provide full and open competition. If an application
identifies a specific entity to provide goods or services, the award does not provide the
justification or basis to solely source the procurement, i.e., avoid competition.
Appendix VI
Administrative and National Policy Requirements
Administrative Program Requirements
All grant recipients will be subject to all applicable federal laws and regulations, including the
Uniform Guidance, and the terms and conditions of the award. The grant(s) awarded under this
Training and Employment Guidance Letter (TEGL) will be subject to the following
administrative standards and provisions:
i. Non-Profit Organizations, Educational Institutions, For-profit entities, and State, Local,
and Indian Tribal Governments – 2 CFR Part 200 (Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards) and 2 CFR
Part 2900 (DOL’s Supplement to 2 CFR Part 200).
ii. All recipients must comply with the applicable provisions of the Workforce Innovation
and Opportunity Act (WIOA), Public Law No. 113-328, 128 Stat. 1425 (codified as
amended at 29 U.S.C. 3101 et. seq.) and the applicable provisions of the regulations at 20
CFR Part 675 et. seq.
iii. All entities must comply with 29 CFR Part 93 (New Restrictions on Lobbying), 29 CFR
Part 94 (Governmentwide Requirements for Drug-Free Workplace (Financial
Assistance)), 2 CFR Part 180 (Office of Management and Budget Guidance to Agencies
on Government-wide Debarment and Suspension (Non-procurement)), and, where
applicable, 2 CFR Part 200 (Audit Requirements).
iv. 29 CFR Part 2, subpart D—Equal Treatment in Department of Labor Programs for
Religious Organizations; Protection of Religious Liberty of Department of Labor Social
Service Providers and Beneficiaries.
v. 29 CFR Part 31—Nondiscrimination in Federally Assisted Programs of the Department
of Labor—Effectuation of Title VI of the Civil Rights Act of 1964.
vi. 29 CFR Part 32—Nondiscrimination on the Basis of Handicap in Programs or Activities
Receiving Federal Financial Assistance.
vii. 29 CFR Part 35—Nondiscrimination on the Basis of Age in Programs or Activities
Receiving Federal Financial Assistance from the Department of Labor.
viii. 29 CFR Part 36—Nondiscrimination on the Basis of Sex in Education Programs or
Activities Receiving Federal Financial Assistance.
ix. 29 CFR Part 38 – Implementation of the Nondiscrimination and Equal Opportunity
Provisions of the Workforce Innovation and Opportunity Act.
x. 29 CFR Parts 29 and 30—Labor Standards for the Registration of Apprenticeship
Programs, and Equal Employment Opportunity in Apprenticeship and Training, as
applicable.
xi. The Department of Labor (Department) will follow the procedures outlined in its
Freedom of Information Act (FOIA) regulations (29 CFR Part 70). If a FOIA request is
received for your application, the procedures in Department’s FOIA regulations for
responding to requests for commercial/business information submitted to the government
will be followed, as well as all FOIA exemptions and procedures. See generally 5 U.S.C.
§ 552; 29 CFR Part 70.
xii. Standard Grant Terms and Conditions of Award—see the following link:
https://www.dol.gov/agencies/eta/grants/resources.
Appendix VI
Other Legal Requirements
a. Religious Activities
The Department notes that the Religious Freedom Restoration Act (RFRA), 42 U.S.C. §
2000bb, applies to all federal law and its implementation. If an applicant organization is
a faith-based organization that makes hiring decisions on the basis of religious belief, it
may be entitled to receive federal financial assistance under this grant solicitation and
maintain that hiring practice. As stated in 29 CFR Part 2.32(a), religious organizations
are eligible on the same basis as any other organization, to seek the Department’s support
or participate in the Department’s programs for which they are otherwise eligible. The
Department’s guidance is found at https://www.dol.gov/agencies/oasam/grants/religious-
freedom-restoration-act/guidance.
b. Lobbying or Fundraising
In accordance with Section 18 of the Lobbying Disclosure Act of 1995 (Public Law 104-
65) (2 U.S.C. § 1611), non-profit entities incorporated under Internal Revenue Service
Code section 501(c)(4) that engage in lobbying activities are not eligible to receive
federal funds and grants. No activity, including awareness-raising and advocacy
activities, may include fundraising for, or lobbying of, U.S. federal, state, or local
governments (see 2 CFR Part 200.450 for more information).
c. Transparency Act Requirements
You must ensure that you have the necessary processes and systems in place to comply
with the reporting requirements of the Federal Funding Accountability and Transparency
Act of 2006 (Pub. Law 109-282, as amended by the Government Funding Transparency
Act of 2008, Pub. Law 110-252, Title VI, Chap. 2, Sec. 6202), as follows:
• Except for those excepted from the Transparency Act under sub-paragraphs 1, 2,
and 3 below, you must ensure that you have the necessary processes and systems
in place to comply with the subaward and executive total compensation reporting
requirements of the Transparency Act, should you receive funding.
• Upon award, you will receive detailed information on the reporting requirements
of the Transparency Act, as described in 2 CFR Part 170, Appendix A, which can
be found at https://edocket.access.gpo.gov/2010/pdf/2010-22705.pdf.
The following types of awards are not subject to the Federal Funding Accountability and
Transparency Act:
1. Federal awards to individuals who apply for or receive federal awards as natural
persons (e.g., unrelated to any business or non-profit organization they may own
or operate in their name);
2. Federal awards to entities that had a gross income, from all sources, of less than
$300,000 in the entities' previous tax year; and,
Appendix VI
3. Federal awards if the required reporting would disclose classified information.
d. Safeguarding Data Including Personally Identifiable Information (PII)
Applicants submitting applications in response to this TEGL must recognize that
confidentiality of PII and other sensitive data is of paramount importance to the
Department and must be observed except where disclosure is allowed by the prior written
approval of the Grant Officer or by court order. By submitting an application, you are
assuring that all data exchanges conducted through or during the course of performance
of this grant will be conducted in a manner consistent with applicable federal law and
TEGL No. 39-11 (issued June 28, 2012). All such activity conducted by the
Department’s Employment and Training Administration (ETA) and/or recipient(s) will
be performed in a manner consistent with applicable state and federal laws.
By submitting a grant application, you agree to take all necessary steps to protect such
confidentiality by complying with the following provisions that are applicable in
governing the handling of confidential information: You must ensure that PII and
sensitive data developed, obtained, or otherwise associated with federally funded grants
is securely transmitted.
i. To ensure that such PII is not transmitted to unauthorized users, all PII and other
sensitive data transmitted via email or stored on Compact Discs, Digital Video
Discs, thumb drives, etc., must be encrypted using a Federal Information
Processing Standards (FIPS) 140-2 compliant and National Institute of Standards
and Technology (NIST) validated cryptographic module. You must not email
unencrypted sensitive PII to any entity, including ETA or contractors.
ii. You must take the steps necessary to ensure the privacy of all PII obtained from
participants and/or other individuals and to protect such information from
unauthorized disclosure. You must maintain such PII in accordance with the ETA
standards for information security described in TEGL No. 39-11 and any updates
to such standards we provide to you. Grant recipients who wish to obtain more
information on data security should contact their Federal Project Officer.
iii. You must ensure that any PII used during the performance of your grant has been
obtained in conformity with applicable federal and state laws governing the
confidentiality of information.
iv. You further acknowledge that all PII data obtained through your ETA grant must
be stored in an area that is physically safe from access by unauthorized persons at
all times and the data will be processed using recipient-issued equipment,
managed information technology (IT) services, and designated locations approved
by ETA. Accessing, processing, and storing of ETA grant PII data on personally
owned equipment, at off-site locations, (e.g., employee’s home), and non-
recipient managed IT services (e.g., Yahoo mail), is strictly prohibited unless
approved by ETA.
v. Your employees and other personnel who will have access to
sensitive/confidential/proprietary/private data must be advised of the confidential
nature of the information, the safeguards required to protect the information, and
Appendix VI
that there are civil and criminal sanctions for noncompliance with such safeguards
that are contained in federal and state laws.
vi. You must have policies and procedures in place under which your employees and
other personnel, before being granted access to PII, acknowledge their
understanding of the confidential nature of the data and the safeguards with which
they must comply in their handling of such data, as well as the fact that they may
be liable to civil and criminal sanctions for improper disclosure.
vii. You must not extract information from data supplied by ETA for any purpose not
stated in the grant agreement.
viii. Access to any PII created by the ETA grant must be restricted to only those
employees of the grant recipient who need it in their official capacity to perform
duties in connection with the scope of work in the grant agreement.
ix. All PII data must be processed in a manner that will protect the confidentiality of
the records/documents and is designed to prevent unauthorized persons from
retrieving such records by computer, remote terminal, or any other means. Data
may be downloaded to, or maintained on, mobile or portable devices only if the
data are encrypted using NIST validated software products based on FIPS 140-2
encryption. In addition, wage data may be accessed only from secure locations.
x. PII data obtained by the recipient through a request from ETA must not be
disclosed to anyone but the individual requestor, except as permitted by the Grant
Officer or by court order.
xi. You must permit ETA to make onsite inspections during regular business hours
for the purpose of conducting audits and/or conducting other investigations to
assure that you are complying with the confidentiality requirements described
above. In accordance with this responsibility, you must make records applicable
to this Agreement available to authorized persons for the purpose of inspection,
review, and/or audit.
xii. You must retain data received from ETA only for the period of time required to
use it for assessment and other purposes, or to satisfy applicable federal records
retention requirements, if any. Thereafter, you agree that all data will be
destroyed, including the degaussing of magnetic tape files and deletion of
electronic data.
e. Record Retention
You must follow federal guidelines on record retention, which require that you maintain
all records pertaining to grant activities for a period of at least three years from the date
of submission of the final expenditure report. See 2 CFR Part 200.333-200.337 for more
specific information, including information about the start of the record retention period
for awards that are renewed quarterly or annually, and when the records must be retained
for more than three years.
f. Use of Contracts and Subawards
You must abide by the following definitions of contract, contractor, subaward, and
subrecipient.
Appendix VI
Contract: Contract means a legal instrument by which a non-federal entity (defined as a
state or local government, Indian tribe, institution of higher education (IHE), non-profit
organization, for-profit entity, foreign public entity, or a foreign organization that carries
out a federal award as a recipient or subrecipient) purchases property or services needed
to carry out the project or program under a federal award. The term as used in this TEGL
does not include a legal instrument, even if the non-federal entity considers it a contract
when the substance of the transaction meets the definition of a federal award or subaward
(see definition of Subaward below).
Contractor: Contractor means an entity that receives a contract as defined above in
Contract.
Subaward: Subaward means an award provided by a pass-through entity (defined as a
non-federal entity that provides a subaward to a subrecipient to carry out part of a federal
program) to a subrecipient for the subrecipient to carry out part of a federal award
received by the pass-through entity. It does not include payments to a contractor or
payments to an individual that is a beneficiary of a federal program. A subaward may be
provided through any form of legal agreement, including an agreement that the pass-
through entity considers a contract.
Subrecipient: Subrecipient means a non-federal entity that receives a subaward from a
pass-through entity to carry out part of a federal program but does not include an
individual that is a beneficiary of such program. A subrecipient may also be a recipient
of other federal awards directly from a federal awarding agency.
You must follow the provisions at 2 CFR Part 200.330-200.332 regarding subrecipient
monitoring and management. Also see 2 CFR Part 200.308(c)(6) regarding prior
approval requirements for subawards. When awarding subawards, you are required to
comply with provisions on government-wide suspension and debarment found at 2 CFR
Part 180 and codified at 2 CFR Part 2998.
g. Closeout of Grant Award
Any entity that receives an award under this Announcement must close its grant with
ETA at the end of the final year of the grant. Information about this process may be
found in ETA’s Grant Closeout FAQ located at
https://www.dol.gov/sites/dolgov/files/ETA/grants/pdfs/GCFAQ.pdf.
Other Administrative Standards and Provisions
Except as specifically provided in this TEGL, our acceptance of an application and an award of
federal funds to sponsor any programs(s) does not provide a waiver of any grant requirements
and/or procedures. For example, the Uniform Guidance requires that an entity’s procurement
procedures ensure that all procurement transactions are conducted, as much as practical, to
provide full and open competition. If an application identifies a specific entity to provide goods
Appendix VI
or services, the award does not provide the justification or basis to sole-source the procurement
(i.e., avoid competition).
Special Program Requirements
a. ETA Evaluation
As a condition of grant award, grant recipients are required to participate in an
evaluation, if undertaken by the Department. The evaluation may include an
implementation assessment across grant recipients, an impact and/or outcomes analysis
of all or selected sites within or across grant recipients, and a benefit/cost analysis or
assessment of return on investment. Conducting an impact analysis could involve
random assignment (which involves random assignment of eligible participants into a
treatment group that would receive program services or enhanced program services, or
into control group(s) that would receive no program services or program services that are
not enhanced). We may require applicants to collect data elements to aid the evaluation.
As a part of the evaluation, as a condition of award, grant recipients must agree to:
(1) make records available to the evaluation contractor on participants, employers, and
funding, (2) provide access to program operating personnel, participants, and operational
and financial records, and any other relevant documents to calculate program costs and
benefits, (3) in the case of an impact analysis, facilitate the assignment by lottery of
participants to program services, including the possible increased recruitment of potential
participants, and (4) follow evaluation procedures as specified by the evaluation
contractor under the direction of the Department.
b. Performance Goals
Please note that applicants will be held to the expected outcomes provided in the
application. Failure to meet those outcomes may result in technical assistance or other
intervention by ETA.
Appendix VII
Reporting Requirements
You must meet Department of Labor (Department) reporting requirements. Specifically, you
must submit the reports and documents listed below to the Department electronically.
Quarterly Financial Reports
A Quarterly Financial Status Report (ETA 9130) is required until such time as all funds have
been expended or the grant period has expired. Quarterly reports are due 45 days after the end of
each calendar year quarter. On the final Financial Status Report, you must include any subaward
amounts so we can calculate final indirect costs, if applicable. You must use the Department’s
Online Electronic Reporting System. Instructions will be provided to grant recipients. For other
guidance on Employment Training Administration (ETA) financial reporting, reference Training
and Employment Guidance Letter No. 20-19 and our webpage at
https://www.dol.gov/agencies/eta/grants/management/reporting.
Quarterly Performance Reports
The grant recipient must submit a quarterly performance report within 45 days after the end of
each calendar year quarter. The report must include quarterly information on interim indicators
and performance goals. The last quarterly progress report will serve as the grant’s Final
Performance Report. This report must provide both quarterly and cumulative information on the
grant performance. Submission requirements will be provided to grant recipients upon award.
We will also provide you with guidance about the data and other information that is required to
be collected and reported on either a regular basis or special request basis.
Quarterly Narrative Performance Reports
In addition to the Quarterly Performance Report, the grant recipient must submit the Joint
Quarterly Narrative Performance Report Template (ETA 9179) progress report within 45 days
after the end of each calendar year quarter during which the grant is within the period of
performance for the award. The report includes quarterly information regarding
accomplishments, including project success stories, upcoming grant activities, and promising
approaches and processes, as well as progress toward performance outcomes, including updates
on product, curricula, and training development.
Appendix VIII
Grant Recipient Training
Grant recipients are required to participate in all Employment and Training Administration
training activities related to grant recipient orientation, financial management and reporting,
performance reporting, product dissemination, and other technical assistance training as
appropriate during the grant period. These sessions may occur via conference calls, virtual
events such as webinars, and in-person meetings.
Appendix IX
Agency Contacts
Please direct questions regarding this funding opportunity to Aiyana Pucci, Grant Officer, Office
of Grants Management at [email protected]. Recipients should include a
contact name, organization name, phone number and email with all questions to provide a means
of response. This announcement is available on the Employment and Training Administration’s
website at www.dol.gov/agencies/eta/grants and at https://www.grants.gov.
Appendix X
Office of Management and Budget (OMB) Information Collection
OMB Information Collection No 1225-0086, Expires July 31, 2022.
According to the Paperwork Reduction Act of 1995, no persons are required to respond to a
collection of information unless such collection displays a valid OMB control number. Public
reporting burden for this collection of information is estimated to average 20 hours per response,
including time for reviewing instructions, searching existing data sources, gathering, and
maintaining the data needed, and completing and reviewing the collection of information.
Send comments about the burden estimated or any other aspect of this collection of information,
including suggestions for reducing this burden, to the U.S. Department of Labor, to the attention
of the Departmental Clearance Officer, 200 Constitution Avenue, NW, Room N-1301,
Washington, D.C. 20210. Comments may also be emailed to: [email protected].
PLEASE DO NOT RETURN YOUR GRANT APPLICATION TO THIS ADDRESS. SEND
ONLY COMMENTS ABOUT THE BURDEN CAUSED BY THE COLLECTION OF
INFORMATION TO THIS ADDRESS. SEND YOUR GRANT APPLICATION TO THE
SPONSORING AGENCY AS SPECIFIED EARLIER IN THIS ANNOUNCEMENT.
The information being collected through this Training and Employment Guidance Letter is for
the purpose of awarding a grant. This information is required to be considered for this grant.
Appendix XI
Resources
WEB-BASED RESOURCES
The Department of Labor (Department) maintains a number of web-based resources that may be
of assistance to applicants. These include the CareerOneStop portal
(https://www.careeronestop.org), which provides national and state career information on
occupations; the Occupational Information Network (O*NET) Online
(https://online.onetcenter.org), which provides occupational competency profiles; and America's
Service Locator (https://www.servicelocator.org), which provides a directory of our nation's
American Job Centers (formerly known as One-Stop Career Centers).
INDUSTRY COMPETENCY MODELS AND CAREER CLUSTERS
The Department supports an Industry Competency Model Initiative to promote an understanding
of the skill sets and competencies that are essential to an educated and skilled workforce. A
competency model is a collection of competencies that, taken together, define successful
performance in a particular work setting. Competency models serve as a starting point for the
design and implementation of workforce and talent development programs. To learn about the
industry-validated models, visit the Competency Model Clearinghouse (CMC) at
https://www.careeronestop.org/CompetencyModel. The CMC site also provides tools to build or
customize industry models, as well as tools to build career ladders and career lattices for specific
regional economies.
WORKFORCEGPS RESOURCES
The Department has information on workforce resources gathered through consultations with
federal agency partners, industry stakeholders, educators, and local practitioners, and made
available on WorkforceGPS. It is recommended that you to view all trainings posted on the
Community Projects resource page available at
https://grantsapplicationandmanagement.workforcegps.org/resources/2022/05/04/15/35/Commun
ity-Projects.
Workforce System Strategies was created to make it easier for the public workforce system and
its partners to identify effective strategies and support improved customer outcomes. The
collection highlights strategies informed by a wide range of evidence, such as experimental
studies and implementation evaluations, as well as supporting resources, such as toolkits. These
resources are available at https://strategies.workforcegps.org.
The Grants Application and Management Community portal contains technical assistance
resources, including online training on topics such as Introduction to Grant Applications and
Forms, Indirect Costs, Cost Principles, and Accrual Accounting, as well as other information to
address fiscal and administrative issues. The Community portal is available at
https://grantsapplicationandmanagement.workforcegps.org/.
Appendix XI
SKILLSCOMMONS RESOURCES
SkillsCommons (https://www.skillscommons.org) offers an online library of curriculum and
related training resources to obtain industry-recognized credentials in manufacturing, IT,
healthcare, energy, and other industries. The website contains thousands of Open Educational
Resources (OER) for job-driven workforce development, which were produced by grant
recipients funded through the Department’s Trade Adjustment Assistance Community College
and Career Training (TAACCCT) program. Community colleges and other training providers
across the nation can reuse, revise, redistribute, and reorganize the OER on SkillsCommons for
institutional, industry, and individual use.
Attachment A
Budget Narrative Guidance
Each category must include the total cost for the period of performance. Use the following
guidance for preparing the Budget Narrative.
Personnel: List all staff positions by title (both current and proposed) including the roles and
responsibilities. For each position, give the annual salary, the percentage of time devoted to the
project, and the annual and total amounts of each position’s salary funded by the grant.
Fringe Benefits: Provide a breakdown of the amounts and percentages that comprise fringe
benefit costs such as health insurance, Federal Insurance Contributions Act payroll tax,
retirement, etc.
Travel: For grant recipient staff only, specify the purpose, number of staff traveling, mileage,
per diem, estimated number of in-state and out-of-state trips, and other costs for each type of
travel.
Equipment: Equipment purchases may be included within community project funding only as
an incidental part of the entire project.
Identify each item of equipment intended to be purchased that has an estimated acquisition cost
of $5,000 or more per unit (or if your capitalization level is less than $5,000, use your
capitalization level) and a useful lifetime of more than one year (see 2 CFR Part 200.1 for the
definition of Equipment). List the item, quantity, and the unit cost per item.
Items with a unit cost of less than $5,000 are supplies, not “equipment.” In general, the purchase
of equipment is not permitted during the last funded year of the grant.
Supplies: Identify categories of supplies (e.g., office supplies) in the detailed budget and list the
item, quantity, and the unit cost per item. Supplies include all tangible personal property other
than “equipment” (see 2 CFR Part 200.1 for the definition of Supplies).
Contractual: Under the Contractual line item, delineate contracts and subawards separately.
Contracts are defined according to 2 CFR Part 200.1 as a legal instrument by which a non-
federal entity purchases property or services needed to carry out the project or program under a
federal award. A subaward, defined by 2 CFR Part 200.1 means an award provided by a pass-
through entity to a subrecipient for the subrecipient to carry out part of a federal award received
by the pass-through entity. It does not include payments to a contractor or payments to an
individual that is a beneficiary of a federal program.
For each proposed contract and subaward, specify the purpose and activities to be provided, and
the estimated cost.
Construction: Construction costs are not allowed and this line must be left as zero. Minor
alterations to adjust an existing space for grant activities (such as a classroom alteration) may be
A-1
Attachment A
allowable. We do not consider this as construction and you must show the costs on other
appropriate lines, such as Contractual.
Other: Provide clear and specific detail, including costs, for each item so that a determination
can be made whether the costs are necessary, reasonable, and allocable. List items, such as
stipends or incentives, not covered elsewhere. When applicable, list the per participant and total
cost for items.
Indirect Costs: If you include an amount for indirect costs (through a Negotiated Indirect Cost
Rate Agreement or De Minimis) on the SF-424A budget form, then include one of the following:
a) If you have a Negotiated Indirect Cost Rate Agreement (NICRA), provide an explanation of
how the indirect costs are calculated. This explanation should include which portion of each line
item, along with the associated costs, are included in your cost allocation base. Also, provide a
current version of the NICRA.
or
b) If you intend to claim indirect costs using the 10 percent de minimis rate, please confirm that
your organization meets the requirements as described in 2 CFR Part 200.414(f). Clearly state
that your organization does not have a current negotiated (including provisional) rate, and is not
one described in 2 CFR Part 200, Appendix VII(D)(1)(b).
Applicants choosing to claim indirect costs using the de minimis rate must use Modified Total
Direct Costs (see 2 CFR Part 200.1 below for definition) as their cost allocation base. Provide an
explanation of which portion of each line item, along with the associated costs, are included in
your cost allocation base. Note that there are various items not included in the calculation of
Modified Total Direct Costs. See the definitions below to assist you in your calculation.
2 CFR Part 200.1 Modified Total Direct Cost (MTDC) means all direct salaries and
wages, applicable fringe benefits, materials and supplies, services, travel, and up to the
first $25,000 of each subaward (regardless of the period of performance of the subawards
under the award). MTDC excludes equipment, capital expenditures, charges for patient
care, rental costs, tuition remission, scholarships and fellowships, participant support
costs and the portion of each subaward in excess of $25,000. Other items may be
excluded only when necessary to avoid a serious inequity in the distribution of indirect
costs, and with the approval of the cognizant agency for indirect costs.
The definition of MTDC in 2 CFR Part 200.1 no longer allows any sub-contracts to be
included in the calculation. You will also note that participant support costs are not
included in modified total direct cost. Participant support costs are defined below.
2 CFR Part 200.1 Participant Support Cost means direct costs for items such as stipends
or subsistence allowances, travel allowances, and registration fees paid to or on behalf of
participants or trainees (but not employees) in connection with conferences or training
projects.
A-2
Attachment A
The information regarding the negotiation of Indirect Cost Rates is available at
https://www.dol.gov/agencies/oasam/centers-offices/business-operations-center/cost-determination.
A-3
Attachment B
Project Narrative Guidance
The Project Narrative must demonstrate the applicant organization’s capacity to implement the
grant project in accordance with the provisions of this Training and Employment Guidance
Letter (TEGL). It provides a comprehensive framework and description of all aspects of the
proposed project. It must be succinct, self-explanatory, and well organized so that readers can
understand the proposed project.
The following instructions provide all the information necessary to complete the Project
Narrative. The Project Narrative should use the same section headers identified below for each
section of the Project Narrative.
The Project Narrative should establish a context for the project. It should provide the reader with
a concise picture of the community issue or problem that the project will address; describe the
issue in terms of quality as well as quantity; and provide factual information documenting the
need for your project. Every citation must include a reference to its sources.
The Project Narrative should be clear, concise, and detailed enough to accurately and completely
respond to the required elements defined below. At a maximum, the Project Narrative is limited
to 15 double-spaced, single-sided, 8.5 x 11 inch pages with Times New Roman 12-point text font
and 1-inch margins. Applicants must number the Project Narrative beginning with page number
“1”.
Applicants must provide all the below information in the narrative and may also include any
additional information that would improve understanding of the project.
A. Statement of Need
Describe the issue to be addressed by this project. Include pertinent statistics to support
the stated need as appropriate.
B. Target Geographic Area
Specify the geographic area where the project will be implemented. This could be a city,
town, county, state and/or region. Be as specific as possible. This section must also
include a description that provides a clear picture of the environment in which the grant
will operate. For instance, will it be rural or urban? The description should support the
need specified in section A.
C. Target Group to be Served
Recipients are strongly encouraged to maximize the direct service component of their
programs to enhance employment opportunities for the target population of dislocated
workers, other adults, or youth. Even if the project does not enroll participants, it must
serve a public purpose.
If the project will directly serve individuals, this section of the Project Narrative must
also include the following:
B-1
Attachment B
(1) Description of Project Participants:
Include a concise but thorough description of:
1. Who will be trained, including any individual-level participant
eligibility requirements,
2. Expected number of participants to be served, and
3. Whether these individuals match the need in the Statement of
Need section.
(2) Rationale for Selection:
Are there enough eligible individuals in the potential pool of participants to
support the project’s anticipated enrollment?
If the project does not enroll participants, describe who will benefit from this program
and how this ties to the need specified in B. Target Geographic Area above.
D. Project Design
Each of the following must be addressed in this section. Please be as descriptive and
detailed as possible.
(1) Description of Activities(s)
Describe each activity to be undertaken. Include a description of who will conduct the
activity and when, where, and how (the delivery methods to be used) it will be conducted.
(2) Partner/Collaborator Participation
Specify partners and what role they will play in the project. Include a description of all
services to be delivered by partners. All partnerships discussed must be supported by a
Letter of Commitment or Memorandum of Understanding (MOU) from each partner.
Letters and MOUs must be specific in committing to roles and deliverables. General
letters of support that do not commit to specifics are not acceptable in this role. Each
letter and MOU must be on organizational letterhead, signed by an individual at the
partner organization who has the authority to commit the organization, and be dated no
earlier than six months prior to the publication of this TEGL.
(3) Linkage to the Workforce Investment System
Recipients are strongly encouraged to develop linkages with the public workforce
investment system, including contacts and partnerships with State and Local Workforce
Development Boards (WDBs).
B-2
Attachment B
Please describe all connections and partnerships with WDBs. All partnerships that will
directly contribute to expected outcomes (see E. Expected Outcomes below) must be
supported by Letters of Commitment or MOUs as detailed in 2. Partner/Collaborator
Participation above.
(4) Proposed Period of Performance
Include a description of the proposed timeframe for the project. The shortest allowable
timeframe for a Community Project Grant is one year. This12-month timeframe is only
available to organizations that are being awarded a grant to perform a single or limited
action(s). Projects that propose to serve participants directly must specify a period of
performance that is a minimum of 24 months and a maximum of 36 months, as
appropriate.
E. Expected Outcomes
Describe the expected outcomes for the project and how it benefits the public in the target
service area. This discussion should tie back to the Statement of Need.
If the project includes a direct service component, please include target numbers for all
goals that are related to directly serving individuals. Section 116 of WIOA establishes
performance accountability indicators and performance reporting requirements to assess
the effectiveness of States and local areas in achieving positive outcomes for individuals
served by the workforce development system's core programs. Organizations that
provide direct services to participants are strongly encouraged to select project goals from
the WIOA Six Primary Indicators of Performance. These indicators are:
A. Employment Rate - 2nd Quarter After Exit
A.1 Title I Youth Education and Employment Rate - 2nd Quarter After
Exit
B. Employment Rate - 4th Quarter After Exit
B-1 Title I Youth Education and Employment Rate - 4th Quarter After
Exit
C. Median Earnings - 2nd Quarter After Exit
D. Credential Attainment
E. Measurable Skill Gains
F. Effectiveness in Serving Employers
See TEGL 10-16, Change 1 for additional details regarding the definitions for and
methodology of calculating the above indicators.
If the WIOA Primary Indicators of Performance do not apply, possible other target
outcomes may include:
1. the percentage of enrolled participants expected to graduate the
program or receive specified credentialling,
B-3
Attachment B
2. the percentage of enrolled participants expected to obtain
employment, and
3. the number of individuals expected to receive a specified service.
For activities that are not tied to direct service of individuals, please provide both
quantitative and qualitative expected outcomes. Possible target outcomes may include:
1. a description of the population (including quantities as possible) that
will benefit from the development of a specified curriculum,
2. a description of how and to what extent the community specified in
C. Target Group to be Served will be served by the purchase of a
specified piece of equipment.
F. Recipient Capacity
Provide a detailed description demonstrating the recipient organization’s capacity to
effectively manage each component of the program. Include a project management plan
and a communications plan for efficient and effective management of the project with all
partners and staff. Demonstrate the capacity to establish effective procurement
processes, systems, and procedures and those of any partners who will be providing any
services or conducting any activities under the grant (if applicable).
B-4
Attachment C
Suggested Work Plan Template
Using the suggested work plan table format below, provide an overview of activities, timelines,
and key milestones. The work plan must clearly describe short-term, mid-term, and long-term
milestones, and must include all the following:
• Project Goals: The overarching achievements that will be pursued;
• Milestones: The key markers of grant progress. These are typically expressed in the form of
an action or event marking a significant change or stage in development;
• Key Activities: The major activities of the grant program;
• Outcomes and Deliverables: All outcomes and deliverables of the project. If this is a direct
service project, then it should include the number of participants served; and
• Key partners: The sub-recipient or contractor identified for key activities.
GOAL 1: Goal Name
Activity:
Responsible Party(ies):
Deliverable(s):
Milestones Timeframe Deliverable Dates
The above template, or a document of similar structure reflecting ALL data fields, should be
replicated for each project goal.
C-1
Attachment D
Organizational Chart Guidance
Provide a detailed organizational chart that identifies the recipient and proposed project partners.
The chart must describe the structure of the relationships of all partners involved in the project.
The chart must also identify the proposed project’s staffing plan to illustrate that all partners
have the capacity to fulfill their project commitments.
D-1
Attachment E
Suggested Abstract Template
Below is a suggested template for the Abstract. Applicants may submit an abstract in a different
layout, but all the same fields must be included.
ETA Community Projects – Project Abstract
Recipient Name:
Project Title:
Funding Request: The funding amount specified in the Appropriation.
Congressmember(s) and/or Senator(s) who is the sponsor as
Congressional Sponsor:
specified in the Appropriation.
Requested Period of Performance: 12, 24 or 36 months
Project Location:
Project Purpose and Goals:
Activities to be Performed:
Expected Outcomes:
Intended Beneficiaries:
Specify the activity and the subrecipient that will be
Subrecipient Activities: performing the activity. If no subrecipients, indicate
such with a “N/A.”
E-1
Attachment F
Letters of Commitment Guidance
Project partners are organizations that will be responsible for a key aspect of the program,
including all sub-awards. Whenever such a partnership is developed, a letter of commitment
from or Memorandum of Understanding (MOU) with each partnering organization must be
included to affirm their commitment. Letters of commitment and/or MOUs are not general
letters of support. They must be explicit and detailed. Letters and/or MOUs must be specific in
committing to roles and deliverables. Specifically, they should:
• Be on the partner’s organizational letterhead.
• Provide a description of the relationship of the organization with the Lead Applicant
organization.
• Support the role defined for the partner in the Project Narrative.
• Specify activities, goals, outcomes to be achieved by the partner, as applicable.
• Be signed by an individual at the partner organization that has the authority commit the
organization.
F-1
Attachment G
Financial System Risk Assessment (FSRA) Suggested Format:
U.S. DEPARTMENT OF LABOR - EMPLOYMENT AND TRAINING ADMINISTRATION (ETA)
TRAINING AND EMPLOYMENT GUIDANCE LETTER: FINANCIAL SYSTEM RISK ASSESSMENT
SECTION A: PURPOSE
The financial responsibility of grant recipients must be such that the grant recipients can properly discharge the public trust which accompanies the authority to expend public funds. Adequate
administrative and financial systems including the accounting systems should meet the following criteria as contained in 2 CFR 200 and 2 CFR 2900.
(1) Accounting records should provide information needed to adequately identify the receipt of funds under each grant awarded and the expenditure of funds for each grant.
(2) Entries in accounting records should refer to subsidiary records and/or documentation which support the entry and which can be readily located.
(3) The accounting system should provide accurate and current financial reporting information.
(4) The accounting system should be integrated with an adequate system of internal controls to safeguard the funds and assets covered, check the accuracy and reliability of accounting
data, promote operational efficiency, and encourage adherence to prescribed management policies.
SECTION B: GENERAL
1. Complete the following items:
a. When was the organization founded/incorporated (month, b. Principal officers Titles
day, year)
c. Employer Identification Number:
d. Number of Employees
Full Time: Part Time:
2. Is the organization affiliated with any other organization: Yes No 3. Total Sales/Revenues in most recent accounting period. (12
If yes, please provide details as to the nature of the company (for profit, non-profit, LLC, etc) and if it provides services or products months) $
to the organization in relation to this grant.
SECTION C: ACCOUNTING SYSTEM
1. Has any Government Agency rendered an official written opinion concerning the adequacy of the accounting system for the collection, identification, and allocation of costs under Federal
contracts/grants? Yes No
a. If yes, provide name, and address of Agency performing review: b. Attach a copy of the latest review and any subsequent correspondence, clearance
documents, etc.
2. Which of the following best describes the accounting system: State Internally Developed Web-based administered
3. Does the accounting system identify the receipt and expenditure of program funds separately for each contract/grant? Yes No Not Sure
4. Does the accounting system provide for the recording of expenditures for each grant/contract by the component project and Yes No Not Sure
budget cost categories shown in the approved budget?
5. Are time distribution records maintained for an employee when his/her effort can be specifically identified to a particular cost Yes No Not Sure
objective?
6. If the organization proposes an overhead rate, does the accounting system provide for the segregation of direct and indirect Yes No Not Sure
expenses?
7. Does the organization have an approved indirect cost rate or cost allocation plan? Yes No Not Sure
If so, who approved it (Federal Cognizant Agency or a Pass-through Entity)? What are the effective dates?
8. Does the accounting/financial system include budgetary controls to preclude incurring obligations in excess of:
a. Total funds available for a grant? Yes No Not Sure
b. Total funds available for a budget cost category (e.g. Personnel, Travel, etc)? Yes No Not Sure
G-1
Attachment G
9. Does the organization have an internal control structure that would provide reasonable assurance that the grant funds, Yes No Not Sure
assets and systems are safeguarded?
SECTION D: FINANCIAL STABILITY
1. Is there any legal matter or an ongoing financial concern that may impact the organization's ability to manage and administer the grant? Yes No
If yes, please explain briefly.
SECTION E: FINANCIAL STATEMENTS
1. Did an independent certified public accountant (CPA) ever examine the financial statements? Yes No
2. If an independent CPA review was performed, please attach a copy of their latest report and any Enclosed N/A
management letters issued.
3. If an independent CPA was engaged to perform a review and no report was issued, please provide details and an explanation below:
SECTION F: ADDITIONAL INFORMATION
1. Use this space for any additional information (indicate section and item numbers if a continuation)
G-2
Attachment H
Application Submission Checklist:
Applicants may use the checklist below as a guide when preparing your application package to
ensure that the submitted application has all the required documents. Note that this checklist is
only an aid for applicants and should not be included in the application package. Applicants are
encouraged to use this checklist to ensure their applications contains all required items.
☐ SF-424, “Application for Federal Assistance”
o Lists the CFDA as 17.289, Community Project Funding/Congressionally
Directed Spending
o Requests the funding level specified for the applicant in the Explanatory
Statement for Division H of the Consolidated Appropriations Act, 2022
☐ SF-424A “Budget Information Form”
☐ Budget Narrative
☐ Project Narrative
☐ Work Plan: Submit as an attachment and clearly label as “Work Plan”
☐ Organizational Chart: Submit as an attachment and clearly label as “Organizational
Chart”
☐ Abstract: Submit as an attachment and clearly label as “Abstract”
☐ Letters of Commitment or Memoranda of Understanding, if applicable: Submit as an
attachment and clearly label as “Letters of Commitment”
☐ Current federally Negotiated Indirect Cost Rate Agreement (NICRA) or federally
approved Cost Allocation Plan, if applicable: Submit as an attachment and clearly label
as “NICRA” or “CAP”
☐ Financial System Risk Assessment: Submit as an attachment and clearly label as
“FSRA”
H-1
What does federal law require in your situation?
Ezel checks current federal labor law against your facts and answers with citations.
Opens in Ezel Pro.
- Checks the law as it stands today, not only this page
- Cites every source it relies on, so you can verify it
- Chat, drafting and research in one workspace