Program year 2000 Occupational Employment Statistics grants
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U.S. Department of Labor, Employment and Training Administration
Classification: ONE STOP/LMI
Correspondence symbol: LMI
Date: July 25, 2000
Rescissions: None
Expiration date: June 30, 2001
TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 3-00
TO: ALL STATE WORKFORCE LIAISONS
ALL STATE WORKER ADJUSTMENT LIAISONS
ALL STATE EMPLOYMENT SECURITY AGENCIES
ALL ONE-STOP CAREER CENTER SYSTEM LEADS
FROM: LENITA JACOBS-SIMMONS
Deputy Assistant Secretary
SUBJECT: Allocations and Information for Program Year 2000 Cost Reimbursable Grants: One-Stop for the Occupational Employment Statistics (OES) Survey
-
Purpose. To provide planning estimates and guidance for
Program Year (PY) 2000 State One-Stop Occupational Employment
Statistics (OS/OES) grant funds, by State, for the OES survey. -
References. The Wagner-Peyser Act, Section 7(d); 29 CFR
Parts 93, 96, 97 and 98; and OMB Circular A-87. -
Background. Authorization for the cost reimbursable grant
is provided in the Wagner-Peyser Act, Section 7(d). Separate
One-Stop LMI (PY 2000 Wagner-Peyser) funds are being used to
provide State Employment Security Agencies (SESAs) with cost
reimbursable grants to support OS/OES.
For PY 2000, $10.0 million will be allocated for the
maintenance and improvement of the OES survey; $9,690,600 will
be allocated by formula to the fifty States, the District of
Columbia, Puerto Rico, Guam, and the Virgin Islands. Of this
amount $2,250,000 is to cover the period from July 1, 2000
until September 30, 2000, and is the amount, prorated by
quarter, that has been given from this source since July 1,
1999. States will also receive $7,750,000 to cover the last
three quarters of the Program Year, i.e., through June 30,
2001.
In 1999, the Employment and Training Administration (ETA)
distributed funds to all States to cover the cost of
participating in the collection of the “certainty unit” pilot
effort. Those States which did not choose to participate in
that effort will have their OES funds reduced in PY 2000 by
the amount earmarked for that collection. This is reflected
in the funding distribution table (Attachment II). The total
amount withheld from all of the non-pilot States ($309,400)
will be allocated to the OES Policy Council for council
administration and research toward program improvement.
The Bureau of Labor Statistics (BLS) will assume full funding
responsibility for the OES as of July 1, 2001.
-
Grant Officer Authority. Pursuant to Training and
Employment Information Notice No. 24-99, grant officer
authority for the ES Base Formula allotments to States and the
ES Cost Reimbursable Grants is being transferred from the ETA
Regional Offices to the National Office. Specific procedures
for funding and implementing these grants are being
developed by the Office of Grants and Contract Management and
will be provided separately. -
Allocations. The allocations for the distribution of the
$10.0 million in One-Stop LMI funds for each State and to the
OES Policy Council for PY 2000 are listed by Region in
Attachment II. A Notice of Obligation for the annual amount
will be issued to States upon approval of their plans. -
Reporting. States are to plan for total expenditures
(exclusive of “carry in” funds) by calendar quarter. A
separate Financial Status Report (SF-269) must be submitted
quarterly by each State for each funding code for each year of
funds provided, until such time as all funds have been
expended or the period of availability has expired. Previous
year fund balances will remain and should be expended under
the current ETA (Regional Office) and State, Master Agreement.
Program Year 2000 funds will be allocated and expended
pursuant to a new agreement. With respect to OES deliverables
produced under these grants, States must submit a brief
progress report every 6 months to the ETA National and
Regional Offices (due each January 31 and July 31) indicating
the progress of accomplishment against the OS/OES plan
narratives. -
Grant Effective Date. The target effective date for
funding these grants is July 1, 2000, subject to submission of
an approvable plan. The plan narrative for these funds should
be consistent with the plan developed under the existing
arrangements with the BLS, through the BLS Cooperative
Agreement with the States. -
Action Required. SESA Administrators are requested to:
a. Immediately transmit this planning issuance to the
appropriate State staff; andb. Submit two copies of the PY 2000, OS/OES Annual Plan
to the appropriate Regional Office and one copy to
the ETA National Office, Attention: Steve
Aaronson. Plans should be prepared in accordance
with Attachments I, II, III, and IV (Grant
Procedures, Allocations, Plan Narrative
Instructions, and BLS’ OES Program
Deliverables) and be submitted to the appropriate
Regional Office, Attention: OS/OES contact.The Plan must include:
i. Transmittal Letter;
ii. Application for Federal Assistance (SF 424);
iii. Budget (SF 424A - Section D only);
iv. Plan Narrative: these plans should include what
activities and products will be delivered with PY
2000 funds (only). -
Inquiries. Questions may be directed to Steve Aaronson
(Office of Workforce Security, Division of USES/ALMIS) at 202-219-9092 x151. All questions involving deliverables required by the BLS Cooperative Agreement should be directed to Bruce Montgomery at (202) 691-6517. All questions regarding grant and financial issues should be directed to Gwendolyn Baron-Simms or Fred Tello at (202) 219-7092, extension 138 or 129, respectively. -
Attachments.
I. Grant Procedures
II. Allocations for PY 2000
III. OS/OES Plan Narrative
IV. BLS’ OES Program Deliverables
Attachment I: Grant Procedures
Official attachment: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2000/TEGL3-00Attach1.pdf
Attachment I
Grant Procedures
A. Grant Agreements. The current Master Agreement (pre-Program Year 2000) established an ongoing grant relationship between DOL and individual States to carry out responsibilities on behalf of the Department authorized under Section 7 (d) of the Wagner-Peyser Act. The agreement will remain effective (administered by the Regional Offices) for purposes of expending prior year funds only. With the transfer of grant officer authority, the ETA National Office has executed new Wagner-Peyser Annual Funding Agreements with each State, to include both base grant and cost reimbursable grant activities for PY 2000 and FY 2001. The Agreement also includes an Assurances and Certifications package to encompass all PY 2000/FY 2001 program activities. Notice of Obligation documents will be issued by the National Office Grant Officer based on Regional Office approval of Annual Plans.
B. Annual Plan. The Annual Plan must include an Application for Federal Assistance (SF-424), transmittal letter, a plan narrative, and budget information. Negotiations between the Grantee and the Regional Office will determine the annual level of funding for each priority area in the Annual Plan.
1) At a maximum, the approved Annual Plan will have a performance period beginning the date
of submission or July 1, 2000 and ending June 30, 2001. States requesting a
July 1 effective date should include a reason for the request. A waiver to grant the
July 1 effective date may only be granted once an approvable plan is received by ETA.
2) States must submit two copies of the PY 2000, OS/OES Annual Plan to the appropriate
Regional Office OS/OES contact person and one copy to:
U.S. Department of Labor
Employment and Training Administration
Division of USES/ALMIS
Room C-4514
Washington, D.C. 20210
Attn: Steve Aaronson
Plans should be prepared in accordance with Attachments I, II, III, IV (Grant Procedures,
Allocations, Plan Narrative Instructions, and BLS’ OES Program Deliverables) and be
submitted to the appropriate Regional Office.
3) Regional Offices will review and negotiate OS/OES work plans for OES with the States. Each
State is to prepare a description of the activities to be achieved in conjunction with the currently
existing BLS Cooperative Agreement.
C. PY 2000 Modifications. The Regional Office and the State may jointly modify the Annual Plan and negotiate changes in fund levels during the program year subject to the approval of the National Office Grant Officer. The grant modification must include a transmittal letter, a revised work statement, an annual budget and quarterly spending plan, and concurrence of the Regional Administrator. Regional Offices are responsible for coordinating both fund adjustments and Annual Plan modifications. The Regional Office will have the authority to recommend fund adjustments where a State is not spending at agreed upon levels. When an adjustment is necessary, a bilateral modification may be issued by the ETA Grant Officer.
In the event that the Secretary of Labor may be required by future legislation to carry out other responsibilities not anticipated in the Annual Plan, the States will be requested to submit a modification to the Annual Plan in order to carry out these additional duties.
D. Financial Reconciliation. After the end of the Program Year, a financial reconciliation procedure will be conducted by the Regional Office to reconcile accounting records.
Attachment II: PY 2000 OS/OES allocations
Official attachment: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2000/TEGL3-00Attach2.pdf
Attachment II
Regional Totals PY 2000 Allocation
OS/OES Formula Grants
Unspent Certainty
OES Survey Q1 Unit Funds* OES Survey 3Qs OES Total
Region I Boston $178,084 ($7,475) $613,400 $784,009
Connecticut $40,005 $0 $137,793 $177,798
Maine $23,216 ($2,535) $79,966 $100,647
Massachusetts $54,656 $0 $188,261 $242,917
New Hampshire $25,111 ($2,600) $86,493 $109,004
Rhode Island $18,171 ($2,340) $62,588 $78,419
Vermont $16,925 $0 $58,299 $75,224
Region I New York $181,818 ($60,450) $626,265 $747,633
New Jersey $60,540 ($19,565) $208,528 $249,503
New York $94,398 ($40,885) $325,149 $378,662
Puerto Rico $23,695 $0 $81,616 $105,311
Virgin Islands $3,185 $0 $10,972 $14,157
Region II $232,375 ($30,420) $800,401 $1,002,356
Delaware $16,978 $0 $58,482 $75,460
Dist of Columbia $13,273 ($2,340) $45,718 $56,651
Maryland $37,524 ($9,295) $129,248 $157,477
Pennsylvania $84,312 $0 $290,405 $374,717
Virginia $53,351 ($15,730) $183,763 $221,384
West Virginia $26,937 ($3,055) $92,785 $116,667
Region III $406,372 ($31,005) $1,399,725 $1,775,092
Alabama $45,051 $0 $155,175 $200,226
Florida $98,368 $0 $338,823 $437,191
Georgia $51,433 $0 $177,159 $228,592
Kentucky $37,952 ($9,230) $130,724 $159,446
Mississippi $27,538 ($6,630) $94,853 $115,761
North Carolina $62,175 $0 $214,157 $276,332
South Carolina $38,397 $0 $132,256 $170,653
Tennessee $45,458 ($15,145) $156,578 $186,891
Regional Totals PY 2000 Allocation
OS/OES Formula Grants
Unspent Certainty
OES Survey Unit Funds* OES Survey 3Qs OES Total
Region IV $387,537 ($22,620) $1,334,852 $1,699,769
Arkansas $30,859 $0 $106,293 $137,152
Louisiana $42,120 ($8,450) $145,081 $178,751
New Mexico $23,408 ($2,990) $80,629 $101,047
Oklahoma $31,085 ($6,890) $107,070 $131,265
Texas $121,295 $0 $417,792 $539,087
Colorado $40,612 $0 $139,886 $180,498
Montana $19,064 $0 $65,666 $84,730
North Dakota $18,780 $0 $64,688 $83,468
South Dakota $18,476 $0 $63,638 $82,114
Utah $25,214 ($4,290) $86,849 $107,773
Wyoming $16,624 $0 $57,260 $73,884
Region V $508,588 ($70,655) $1,751,801 $2,189,734
Illinois $65,299 $0 $224,920 $290,219
Indiana $57,512 ($14,820) $198,096 $240,788
Michigan $62,639 ($24,440) $215,755 $253,954
Minnesota $43,385 $0 $149,436 $192,821
Ohio $84,865 $0 $292,314 $377,179
Wisconsin $54,164 ($13,845) $186,565 $226,884
Iowa $37,609 $0 $129,541 $167,150
Kansas $31,062 ($5,915) $106,990 $132,137
Missouri $47,715 ($11,635) $164,353 $200,433
Nebraska $24,338 $0 $83,831 $108,169
Region VI $355,226 ($86,775) $1,223,556 $1,492,007
Arizona $32,643 ($11,180) $112,437 $133,900
California $160,700 ($56,940) $553,521 $657,281
Guam $3,351 $0 $11,544 $14,895
Hawaii $18,389 $0 $63,340 $81,729
Nevada $22,092 $0 $76,096 $98,188
Alaska $15,820 $0 $54,490 $70,310
Idaho $20,011 $0 $68,928 $88,939
Oregon $35,628 ($6,760) $122,717 $151,585
Washington $46,592 ($11,895) $160,483 $195,180
TOTAL $2,250,000 ($309,400) $7,750,000 $9,690,600
* These funds were distributed but unspent in PY1999 by some States for collection
of extra certainty units. Funds are to finance various OES-related research projects.
Attachment III: OS/OES plan narrative instructions
Official attachment: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2000/TEGL3-00Attach3.pdf
Attachment III
One-Stop/Occupation Employment Statistics Details
for Developing Plan Narrative Instructions to States
Basic Objectives
Funds are being provided to the States under Wagner-Peyser authority for the maintenance of the OES survey. This is the OS/OES contribution to the OES as part of the joint ETA /BLS funded program.
ETA will designate $10.0 million as its contribution towards the maintenance of the OES survey conducted by the States under the direction of the BLS.
Current Status of the Occupational Employment Statistics
Since 1996, the ETA and the BLS have jointly funded the OES. ETA funds came from the Alien Labor Certification and the OS/OES office. This action reflects the funds from the OS/OES source exclusively.
Available Funds
Funds to award these grants have been appropriated as part of the $100 million One-Stop Career Centers line item within the Employment Service budget.
Formula for Basic OES Funding
The formula for distribution of OES funds to the States is as follows:
1.) Take 20 percent of available funds and distribute as follows:
- Provide $6,000 each for Guam and Virgin Islands
- Divide remainder equally to each State, D.C. and Puerto Rico
2.) Take 70 percent of available funds and distribute based upon the percent that each State, D.C.,
Guam, Virgin Islands, and Puerto Rico has of the OES sample size; each sample unit of 250
employment or more counts as 2 units.
3.) Take 10 percent of available funds and distribute based upon the percent that each State, D.C.,
Guam, Virgin Islands, and Puerto Rico has of the total number of areas in the sample.
Work Plan and Schedule
As a condition for receipt of PY 2000 funds, the State must submit a plan narrative describing the specifics of each planned activity and product, including significant milestones, a listing of estimated costs and principal customers. Any anticipated equipment or property purchase or capital expenditure over $25,000 must be identified in the Plan. At a minimum, the plan narrative should include a schedule for delivery of the products in conjunction with such activities as specified in the existing Cooperative Agreement with the BLS. An excerpt from the BLS Agreement is provided for reference purposes in Attachment IV.
Performance Standards
Performance will be evaluated based on standards established under the BLS Cooperative Agreement. Fund utilization will be reviewed against the quarterly spending plan. When expenditures are substantially below plan, ETA may deobligate funds for redistribution.
Reporting
A separate Financial Status Report (SF-269-Long-Form) must be submitted by each State quarterly for each funding code for each year of funds provided, until such time as all funds have been expended or the period of availability has expired. Quarterly reports are due 30 days after the end of the quarter.
With respect to OES deliverables produced under these grants, States must submit a brief progress report every 6 months to the ETA National and Regional Offices (due each January 31 and July 31) indicating the progress of accomplishment against the OS/OES plan narrative. In addition, States will also submit hard copies of products when they become available to the ETA National Office, Division of USES/ALMIS, Attention: Steve Aaronson. States may choose to send electronic copies of the State progress reports to Steve Aaronson. In the event a State chooses to do so, these reports should be e-mailed ([email protected]) in either Word Perfect or PDF format.
Attachment IV: BLS Occupational Employment Statistics deliverables
Official attachment: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2000/TEGL3-00Attach4.pdf
ATTACHMENT IV
OCCUPATIONAL EMPLOYMENT STATISTICS PROGRAM
A. PROGRAM INFORMATION
The Occupational Employment Statistics (OES) program provides occupational employment and wage estimates for
wage and salary workers annually for the 50 States, Metropolitan Statistical Areas, a single Balance of State area per
State (except where the MSAs exhaust the State), the District of Columbia, Puerto Rico, the Virgin Islands, and Guam.
An annual sample survey of establishments is conducted to determine State-wide and area occupational and wage
distribution at the two-digit and three-digit Standard Industrial Classification (SIC) level. Occupational employment
and wage estimates and measures of reliability for the surveyed industries are published in a State Employment
Security Agency (SESA) designed format.
The Bureau of Labor Statistics (BLS) and the Employment and Training Administration (ETA) provide funding for
the OES program. The BLS administers the program and provides conceptual, technical, and procedural guidance in
data collection and estimation. SESAs are responsible for data collection and publication in cooperation with the
BLS.
The OES program uses the standardized procedures described in the Occupational Employment Statistics Survey
Manual (OES Manual) as well as those contained in the work statement and BLS technical memoranda. Applicants
should put an "X" or a check mark in the spaces provided on the following pages to indicate agreement to comply
with stated program requirements.
B. DELIVERABLES
Data items that must be delivered for the BLS to operate the OES program are described in summary below. Each
item must be delivered according to the schedule specified in the OES Manual, the work statement, and BLS
technical memoranda.
Agree To Agree To
Comply Comply
Content (Check Box) Due Dates (Check Box)
1. [____] [____]
Transmittal of BLS supplied Alien Labor Five work days after receipt of files
Certification (ALC) files to SESA ALC unit. from BLS.
B. DELIVERABLES (CONTINUED)
Content — Agree To Comply (Check Box)
Due Dates — Agree To Comply (Check Box)
2. Publication of 1999 survey data, validated by the [____] March 30, 2001 [____]
BLS. A press release, hard copy report, or
Internet web site count as publication. Details on
OES publication requirements are outlined in the
OES State Operations Manual.
3. Interim master machine-readable file containing at [____] June 15, 2001 [____]
least a 60 percent useable response rate,
including wages, in either units or employment
for each sampled area, including the portion of
the State in an interstate MSA, with data from the
2000 survey. The master file will reflect coding to
the full OES occupational structure.
4. Clean master machine-readable file containing at [____] August 17, 2001 [____]
least a 75 percent useable response rate,
including wages, in either units or employment
for each sampled area, including the portion of
the State in an interstate MSA, with data from the
2000 survey. In addition, the 2000 survey will
have a statewide response rate of 75 percent of
units,and 65 percent of employment. The master
file will reflect coding to the full OES occupational
structure.
5. Completed copies of 2000 survey supplemental [____] September 28, 2001 [____]
reporting sheets from all long and short
questionnaires.
6. Data collection progress report (SPAM Summary [____] Two working days after the end of [____]
Progress Report). each month during data collection.
C. PROGRAM PERFORMANCE REQUIREMENTS
Specific methods for conducting the OES survey are described in the OES Manual and in technical
instructions provided by the BLS. Major elements are:
1. Address Refinement
The SESA will perform address refinement functions as specified in the OES Manual. [____]
2. Data Collection
a. Survey mailings will be conducted in accordance with procedures contained in the OES [____]
Manual.
C.
PROGRAM PERFORMANCE REQUIREMENTS (CONTINUED )
Agree To Comply (Check Box)
b. BLS/OMB-approved forms and procedures will be used, and at least a 75 percent useable [____]
response rate, including wages, attained in either units or employment for each area, including the
portion of the State in an interstate MSA.
3. Software
SESAs using any BLS-sponsored OES exportable software will install the latest version of the [____]
software and maintain conformance with the latest source code. Installation will be completed within
30 days after receipt of the update.
D. QUALITY ASSURANCE REQUIREMENTS
The SESA will cooperate with the BLS in:
1. Editing and screening efforts for all data types by providing corrections and explanations when data [____]
are questioned.
2. Estimation validation and incorporation of recommendations for corrections and improvements [____]
resulting from validations.
3. Assessing the quality of occupational coding and by providing corrections and/or explanations [____]
when coding is questioned during BLS review.
E. EXCLUSIONS
The deliverables and cost estimates for the OES program should reflect only activities associated with conducting a
sample survey of establishments, developing estimates of occupational employment and wages, and publishing
these estimates. Activities that are not part of the OES program include developing both projections of industry and
occupational employment for States and areas and Alien Labor Certification administrative activities.
F. EXPLANATION OF VARIANCES
NOTE: Add additional pages as necessary.
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