Separate YouthBuild grant-year funds

Accessible letter PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2010/TEGL02-10acc.pdf

CLASSIFICATION
   EMPLOYMENT AND TRAINING ADMINISTRATION                 WIA/Youth
               ADVISORY SYSTEM                            CORRESPONDENCE SYMBOL
          U.S. DEPARTMENT OF LABOR
                                                          OWI-DYS
             Washington, D.C. 20210                       DATE
                                                          July 13, 2010


ADVISORY:          TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 2-10

TO:                STATE WORKFORCE AGENCIES
                   STATE WORKFORCE LIAISONS
                   STATE WORKFORCE ADMINISTRATORS
                   STATE AND LOCAL WORKFORCE INVESTMENT BOARDS
                   ALL YOUTHBUILD GRANTEES

FROM:              JANE OATES /s/
                   Assistant Secretary

SUBJECT:           Clarification on the Use of YouthBuild Funds Provided by Separate
                   Year Funding Appropriations


1. Purpose. To clarify the use of YouthBuild funds expended under the Program Year (PY)
2007 grant awards, PY 2008 grant awards, and PY 2009 grant awards.

2. References.
    • Workforce Investment Act of 1998, as amended (29 U.S.C. 2801 et seq.) (WIA).
    • YouthBuild Transfer Act (PL 109-281)( September 2006).
    • Notice of Availability of Funds and Solicitation for Grant Applications (SGA) for
       YouthBuild Grants, 73 Fed. Reg. 58653-59667 (October 7, 2008).

3. Background. The Department of Labor (DOL) first awarded grants to organizations to
operate YouthBuild programs in PY 2007. These organizations were funded in 2007 for two
years of core program services and one year of required follow-up, to include supportive services
and tracking of participant outcomes. Many YouthBuild programs received a new grant award
in PY 2009 to fund a separate grant cycle of two years of program services and one year of
required follow-up. YouthBuild programs receiving 2009 grants were expected to have youth
enrolled and in services by January of 2010. This information is to clarify the use of funds and
enrollment of youth in the 2009 program cycle for those YouthBuild grantees who received a
grant in 2007 or 2008, and then received another YouthBuild grant award in 2009.

4. Enrollment of Youth. Most YouthBuild grants awarded in 2007 have provided two years of
program services and are now providing the one year of follow-up services to their program
graduates. Due to a delayed start-up period or a longer program cycle, a YouthBuild program
funded under the 2007 grant may still be providing core academic and occupational program



 RESCISSIONS                                             EXPIRATION DATE
 None                                                    Continuing

services to youth. The 2007 YouthBuild grants should have at least 5% of total grant funds
available per the SGA to provide the required follow-up services (73 Fed.Reg. 58655).

If the organization has also received a 2009 YouthBuild grant, they must have a new and
separate program cycle up and running with new and separate participants. Youth enrolled and
served with 2007 grant funds may not be served with any portion of 2009 funds. If a youth
dropped out of the 2007 or 2008 grant program for any reason prior to completion or graduation
from the program and was removed (exited) from DOL’s Web-based Case Management and
Performance System, then he/she could be considered a new enrollee in the 2009 grant cycle.
However, if a participant is still being actively served by the program through enrollment in the
2007 or 2008 grant cycle, that participant cannot be served with any grant funds from the 2009
grant cycle nor can the youth be enrolled as a distinct participant within the 2009 grant award
cycle.

It is the responsibility of the grantee to coordinate the cost allocation and budgetary tracking
necessary to run programming for two separate groups of youth participants simultaneously if
necessary and to ensure that funding for each program is accounted for separately and
appropriately within each grant award. The grantee is responsible for separately tracking each
grant award. The grantee must provide separate financial (ETA 9130), quarterly performance,
and narrative reports covering the participants served under each grant award.

5. Inquiries. Questions on this Training and Employment Guidance Letter (TEGL) may be
addressed to Anne Stom, Division of Youth Services, OWI, at 202-693-3377 or
[email protected].




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