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Program year 2018 farmworker jobs grants
Summary ETA gave National Farmworker Jobs Program career services, training and housing grantees their program year 2018 planning instructions and grant allotments. Grantees had to submit program and budget documents for ETA approval to receive funding. Its attachments provide allocations and application instructions; ETA now lists this advisory as Canceled.
Document
Federal guidance
Agency
U.S. Department of Labor, Employment and Training Administration (ETA)
Document number
TEGL No. 1-18
Date issued
July 3, 2018
Status
Withdrawn
ETA lists this program-year advisory Canceled as of 2026-10-24, although its PDF prints Expiration Date: Continuing.
Status last verified October 24, 2026
Is this still the rule?
This document has been withdrawn. Ezel checks what federal law requires today, under current federal labor law, and answers your situation with citations.
About this page: The full text below is the official document from U.S. Department of Labor, Employment and Training Administration (ETA). Ezel adds the plain-English summary and tracks the document's status. The official source linked on this page is authoritative for any reliance.
CLASSIFICATION
EMPLOYMENT AND TRAINING ADMINISTRATION NFJP
ADVISORY SYSTEM CORRESPONDENCE SYMBOL
U.S. DEPARTMENT OF LABOR OWI-DNPTTA
Washington, D.C. 20210 DATE
July 3, 2018
ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 1-18
TO: ALL NATIONAL FARMWORKER JOBS PROGRAM GRANTEES
FROM: ROSEMARY LAHASKY /s/
Deputy Assistant Secretary
SUBJECT: Program Year 2018 Planning Guidance for National Farmworker Jobs Program
Career Services and Training Grantees and Housing Grantees
1. Purpose. To provide Program Year (PY) 2018 preparation and submission instructions,
establish PY 2018 performance goals, and convey PY 2018 grant allotments.
2. References.
a. Consolidated Appropriations Act, 2018 Public Law 115-141, enacted March 23, 2018.
b. Section 167 of the Workforce Innovation and Opportunity Act (WIOA).
c. 20 CFR, Part 685, WIOA Final Rule.
d. Training and Employment Guidance Letter (TEGL) 18-16: Program Eligibility and
Enrollment Guidance for the National Farmworker Jobs Program (NFJP).
e. Federal Register Notice - Employment and Training Administration (ETA) PY 2018
WIOA 167, NFJP Proposed Modifications To Allotment Formula, 83 FR 23937 (May 23,
2018).
3. Background. In accordance with WIOA, new four-year NFJP grants went into effect on
July 1, 2016. ETA is issuing the attached PY 2018 grant allocations for NFJP grantee
planning purposes to submit program plans for PY 2018. Grantees must submit the
requested program plan and budget documents and receive approval from ETA to receive PY
2018 funding. This TEGL provides preparation and submission instructions to current NFJP
grantees for PY 2018.
For NFJP, the Consolidated Appropriations Act, 2018, Public Law 115-141, enacted March
23, 2018 (from this point forward, referred to as “the Act”), provides $81,447,000 for
formula grants and another $5,922,000 for migrant and seasonal farmworker housing. The
Act, Division H, Title I, sec. 106(b), allows the Secretary to set aside a percentage of each
discretionary appropriation for activities related to program integrity. This reduced the
amount available for career services and training grants to $81,203,000 and housing grants to
$5,904,000.
Grantees must expend PY 2018 funding no later than September 30, 2019.
RESCISSIONS EXPIRATION DATE
None Continuing
4. NFJP Formula Development. The PY 2018 allotment formula incorporates the most recent
data available, as described in the May 23, 2018 Federal Register Notice. Additionally, ETA
applied two modifications to the allotment formula for PY 2018 to provide more accurate
estimates of each State service area’s relative share of persons eligible for the program. The
two modifications are “back-out” adjustments to the Census of Agriculture hired labor
expenditures to remove the amounts spent on Unemployment Insurance payroll tax payments
made on behalf of farm workers and to remove expenditures on H-2A workers. ETA
proposed to apply a third modification to align the allotment formula with the definition of
“dependent” under WIOA sec. 167(i)(2)(B) and (3)(B), to account for dependents of migrant
and seasonal farmworkers in each State’s share of the total population. However, after
consideration of the comments received on this proposed modification, ETA has decided not
to implement this modification. ETA will respond to the public comments received and
publish the final allotments and allocations in a second Federal Register Notice.
5. Required Documents for PY 2018 Funding. To receive PY 2018 funding, NFJP grantees
must submit all requested documents (as applicable to their grant) detailed in subsections a
through e below through Grants.gov. Once ETA approves the grantee’s submission, the
documents will be incorporated into the grant agreement. If corrections are necessary, the
grantee’s Federal Project Officer will notify the grantee and provide assistance with
resubmitting documents as necessary. If grantees fail to submit documents by the submission
deadline, individual grant awards will be delayed. As noted directly above, NFJP grantees
require the following documentation:
a. SF-424, Application for Federal Assistance. The SF-424 must clearly identify the
grantee organization and state and must be signed by an individual with authority to enter
into a grant agreement and include the grantee’s Data Universal Numbering System
(DUNS) Number.
b. SF-424A, Budget Information Form.
c. Budget Narrative. Instructions for completing the Budget Narrative are provided in
Attachment I.
d. Negotiated Indirect Cost Rate Agreement (NICRA). Grantees that use a NICRA or Cost
Allocation Plan (CAP) must submit a current or recent copy of the NICRA or CAP as
part of this application. Note: If a grantee includes indirect charges on line 6.j of the SF-
424A, the grantee must submit a NICRA or CAP unless the grantee elects to charge a de
minimis rate. If a grantee elects not to charge indirect costs, they do not need to include a
NICRA or CAP.
e. Program Plan. If there are any changes from the grantees’ PY 2017 approved plan,
grantees must submit a revised program plan that notes any changes. If there are no
changes for the program plan, grantees must resubmit the previously approved plan for
PY 2018.
6. Grantee Performance Goals. On July 1, 2016, new performance indicators became
effective under the WIOA. For PY 2016, ETA negotiated performance targets with each
grantee, and these targets remained the same in PY 2017. These negotiated performance
targets will continue in PY 2018. Grantees may request to renegotiate PY 2018 goals by
providing compelling data and adequate narrative justification to [email protected], no later
than 30 calendar days from the issue date of this TEGL.
7. Use of PY 2017 Funds. Although the period of performance for current PY 2017 NFJP
grants ends on September 30, 2018, ETA will continue to measure performance on a 12-
month program year. The extra quarter in the period of performance will allow the grantees
the flexibility to absorb minor fluctuations in spending within the four-year cycle without the
need to request extensions from year to year. Grantees must continue to file a Federal
Financial Report, ETA Form 9130, each quarter for PY 2017 funds until those funds are fully
expended or the end of the grant’s period of performance is reached.
8. Paperwork Reduction Act (PRA) Statement. The Department notes that a Federal agency
may not conduct or sponsor a collection of information, nor is the public required to respond
to a collection of information, unless the Office of Management and Budget (OMB), under
the PRA, approves it, and it displays a currently valid OMB Control Number (44 U.S.C.
3507). Also, notwithstanding any other provision of law, no person shall be subject to
penalty for failing to comply with a collection of information if the collection of information
does not display a currently valid OMB Control Number (44 U.S.C. 3512). The currently
valid OMB Control Numbers for this collection are:
OMB 4040-0004, which expires October 31, 2019; and
OMB 4040-0006, which expires January 31, 2019.
9. Timing of Funds. ETA will distribute executed NFJP Notices of Award as close to the
beginning of July as possible, so that funds are available to support continued operations of
the program. However, ETA generally does not expect PY 2018 funds to be available to
grantees until approximately mid-July. ETA recognizes that this delay can create operational
challenges for some grantees.
To partially alleviate this issue, ETA specified last year in TEGL 29-16 that, moving
forward, NFJP grantees’ periods of performance would be 15 months, allowing for one
quarter of overlapping funds to allow for the flexibility to absorb minor fluctuations in
spending during a four-year grant cycle. Accordingly, NFJP grantees’ periods of
performance for PY 2017 funds end on September 30, 2018.
In general, ETA expects that the September 30, 2018 end date for PY 2017 funds, as well as
additional restored funds awarded through TEGL 29-16, Change 1, will allow grantees to
continue operations in July of 2018 without interruption while waiting for PY 2018 grant
awards to be executed. However, ETA also recognizes that some grantees may have
expended all or most of their funds by July 1, 2018, and that these grantees may be impacted
in early July before PY 2018 grants are executed.
To minimize the impact on grantees with little to no remaining PY 2017 funds, ETA will
allow for expedited processing of grant awards in these exceptional circumstances, as
described in the “Action Requested” section below.
10. Action Requested. For grantees with funds estimated to be sufficient to continue operations
approximately through the end of July, please submit all requested documents (as applicable
to the grant) detailed in Section 5 to Grants.gov as soon as possible but no later than 30
calendar days from the publication date of this TEGL.
For grantees with funds estimated to be insufficient to continue operations through
approximately the end of July, ETA recommends submitting the completed and signed SF-
424 to Grants.gov immediately to enable expedited processing of the award and then
submitting the remaining documents to Grants.gov as soon as possible but no later than 30
calendar days from the publication date of this TEGL. The additional documents will be
incorporated into the grant agreement via modification.
11. Inquiries. Please address questions regarding this guidance to your regional Federal Project
Officer.
12. Attachment(s).
a. Attachment I. Instructions for Completing the Budget Narrative
b. Attachment II. Instructions for Submitting Budget Documents via Grants.gov
c. Attachment III. PY 2018 NFJP Career Services and Training Grant Allocations
d. Attachment IV. PY 2018 NFJP Housing Grant Allocations
Attachment (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2018/TEGL_1-18_Attachment_I_Acc.pdf)
Attachment I. Instructions for Completing the Budget Narrative
For Housing grantees:
The budget narrative must adhere to the amount of permanent and temporary expenditures
detailed in Attachment IV. Please note that Public Law 115-141 requires that for the migrant
and seasonal housing amount, “…not less than 70 percent shall be for permanent housing…”.
In the budget narrative, housing grantees must clearly differentiate between the amount of
expenditures on permanent and temporary housing.
For all grantees, use the following guidance below when writing the budget narrative.
IMPORTANT: If a total amount for each item listed below is included in the narrative, please
be sure the amount in the narrative matches the corresponding line items on the SF-424A (line
items 6.a through 6.j).
Personnel - List all staff positions by title (both current and proposed). Provide the annual
salary of each position, the percentage of each position’s time devoted to the project, the amount
of each position’s salary funded by the grant and the total personnel cost for the program year.
Fringe Benefits - Provide a breakdown of the amounts and percentages that comprise fringe
benefit costs such as health insurance, FICA, retirement, etc.
Travel - Specify the purpose, mileage, per diem, estimated number of in-state and out-of-state
trips and other costs for each type of travel.
Equipment - Identify each item of equipment to be purchased which has an estimated
acquisition cost which equals or exceeds the lesser of the capitalization level established for
financial statement purposes or $5,000 and a useful life of more than 1 year (see 2 CFR 200.33
for the definition of Equipment). List the quantity and unit cost per item. Tangible personal
property other than equipment is considered supplies.
Supplies - Supplies include all tangible personal property other than “equipment” (see 2 CFR
200.94 for the definition of Supplies). The detailed budget should identify categories of supplies
(e.g. office supplies). List the quantity and unit cost per item.
Contractual - Identify each proposed contract and specify its purpose and estimated cost. If
applicable, identify any sub-recipient agreements, including purpose and estimated costs.
Construction - Construction costs are not allowed, and this line must be left as zero. Minor
alterations to adjust an existing space for grant activities (such as a classroom alteration) may be
allowable. We do not consider this as construction and the costs must be shown on other
appropriate lines such as Contractual.
Other - List each item in sufficient detail for us to determine whether the costs are reasonable or
allowable. List any item, such as stipends or incentives, not covered elsewhere here.
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Indirect Charges - If indirect costs are included in the budget, then include the approved
indirect cost rate with a copy of the Negotiated Indirect Cost Rate Agreement (NICRA). If your
organization uses an indirect cost rate, then a NICRA must be in place no later than 90 calendar
days after the grant award for approval of indirect charges. The following link contains DOL
specific information: http://www.dol.gov/oasam/boc/dcd/index.htm.
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Attachment (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2018/TEGL_1-18_Attachment_II_Acc.pdf)
Attachment II. Instructions for Submitting Budget Documents via Grants.gov
An electronically submitted SF-424 through Grants.gov constitutes an official signed document
and must reflect the grantee’s award amount in Attachment III and IV.
Block #18 of the SF-424 must reflect the exact amount of the grantee’s allotment provided in
Attachment III. Any total amounts on the SF-424A and budget narrative must also reflect the
grantee’s allotment provided in Attachment III. Block #11 of the SF-424 must include the
Catalog of Federal Domestic Assistance (CFDA) number for the National Farmworker Jobs
Program, which is 17.264.
Note: To find the grant application package in Grants.gov, click on the “Search
Grants” tab and enter the CFDA number 17.264 in the CFDA search field.
This process can be complicated and time-consuming. Therefore, the Department strongly
encourages grantees to initiate the process as soon as possible and to allow for time to resolve
technical problems if necessary. For grantees that have not registered with Grants.gov, the
Department strongly recommends that grantees read the instructions for registering located at:
http://www.Grants.gov/web/grants/register.html.
Grantees should read the registration process carefully before registering. These steps may take
as much as 4 weeks to complete, and this time should be factored into plans for electronic
submission to avoid unexpected delays that could result in the rejection of an application. The
site also contains registration checklists to help you walk through the process. The Department
strongly recommends that grantees download the “Organization Registration Checklist” at
http://www.Grants.gov/web/grants/applicants/organization-registration.html and prepare the
information requested before beginning the registration process. Reviewing and assembling
required information before beginning the registration process will alleviate last minute searches
for required information and save time.
All applicants for Federal grant and funding opportunities are required to have a Data Universal
Numbering System (D-U-N-S®) number and must supply their D-U-N-S® number on the SF-
424. Before applying for funding, grantees must register with the System for Award
Management (SAM), which has replaced the Central Contractor Registry (CCR). Instructions
for registering with SAM can be found at https://www.sam.gov.
Grantees must maintain an active SAM registration with current information at all times during
which they have an active Federal award or an application under consideration. To remain
registered in the SAM database after the initial registration, there is a requirement to review and
update the registration at least every 12 months from the date of initial registration or
subsequently update the information in the SAM database to ensure it is current, accurate, and
complete. Failure to register with SAM and maintain an active account will result in Grants.gov
rejecting your submission.
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The next step in the registration process is creating a username and password with Grants.gov to
become an Authorized Organizational Representative (AOR). AORs will need to know the D-U-
N-S number of the organization for which they will be submitting applications to complete this
process. To read more detailed instructions for creating a user name and password on
Grants.gov visit: https://www.grants.gov/web/grants/applicants/registration.html.
Submitting through Grants.gov constitutes an electronically signed SF-424, Application for
Federal Assistance. The registration and account creation with Grants.gov, with E-Biz POC
approval, establishes an AOR. When you submit the SF-424 through Grants.gov, the name of
your AOR on file will be inserted into the signature line. Grantees must register the individual
who is able to make legally binding commitments as the AOR.
If grantees encounter a problem with Grants.gov and do not find an answer in any of the other
resources, call 1-800-518-4726 or 606-545-5035 to speak to a Customer Support Representative
or email [email protected]. The Contact Center is open 24 hours a day, 7 days a week. It is
closed on federal holidays.
After troubleshooting with Grants.gov helpdesk, grantees should e-mail major issues preventing
submission of required documents to Charese Moore, Grants Management Specialist, at
[email protected] with a copy to your FPO. That e-mail should specifically reference the
NFJP TEGL’s Funding Opportunity Announcement number, and it should include a contact
name, email address, and phone number.
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Attachment (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2018/TEGL_1-18_Attachment_III_Acc.pdf)
Attachment III. PY 2018 NFJP Career Services and Training Grant Allocations
U. S. Department of Labor
Employment and Training Administration
National Farmworker Jobs Program
State Total
$81,203,000
Alabama 780,688
Alaska -
Arizona 2,208,505
Arkansas 1,128,611
California 20,302,807
Colorado 1,172,108
Connecticut 350,127
Delaware 135,621
Dist of Columbia -
Florida 4,087,192
Georgia 1,510,489
Hawaii 325,797
Idaho 1,546,823
Illinois 1,520,015
Indiana 996,927
Iowa 1,381,814
Kansas 1,061,734
Kentucky 1,193,671
Louisiana 897,859
Maine 288,925
Maryland 357,371
Massachusetts 317,464
Michigan 1,852,921
Minnesota 1,418,215
Mississippi 1,278,771
Missouri 971,866
Montana 588,789
Nebraska 1,127,274
Nevada 177,200
New Hampshire 100,577
New Jersey 686,369
New Mexico 933,298
New York 1,633,201
North Carolina 2,652,776
North Dakota 720,475
Ohio 1,242,028
Oklahoma 1,254,634
Oregon 2,129,586
Pennsylvania 1,522,968
Puerto Rico 3,014,964
Rhode Island 52,828
South Carolina 953,186
South Dakota 611,453
Tennessee 845,253
Texas 6,578,359
Utah 406,255
Vermont 188,091
Virginia 914,652
Washington 3,931,488
West Virginia 193,552
Wisconsin 1,426,806
Wyoming 230,617
National Farmworker Jobs Program
PY 2018 Allocations for California Career Services and Training Grants
Grantee Total
California Human Development
Corporation $3,776,322
Proteus, Inc. $4,121,470
Center for Employment Training, Inc. $8,161,728
County of Kern, Employers Training
Resource $2,314,520
Central Valley Opportunities Centers,
Inc. $1,928,767
$20,302,807
III-1
Attachment (official PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2018/TEGL_1-18_Attachment_IV_Acc.pdf)
Attachment IV. PY 2018 NFJP Housing Grant Allocations
Areas Permanent Temporary Housing
Grantees State Total
Served Housing Total Total
Community
Resources and AZ, CO,
Housing CO ID, NM, TX $366,046 $394,317 $760,363
Development
Corporation
Florida Non- Profit DE, FL,
Housing, Inc. FL MD, MS, VA $610,590 $151,206 $761,796
La Cooperativa
Campesina de CA CA $145,734 $711,525 $857,259
California
Motivation,
Education, and TX TX, LA $520,149 $112,363 $632,512
Training, Inc.
Office of Rural and
Farmworker
WA WA, OR $294,437 $0 $294,437
Housing
Self-Help
CA CA $267,894 $0 $267,894
Enterprises
NY, VT,
Pathstone NJ, ME,
NY $857,151 $163,203 $1,020,354
Corporation PA, OH, IN, PR
PPEP
Microbusiness &
Housing AZ AZ $327,335 $149,859 $477,194
Development
Corporation
Rural
Community
CA HI, CA $212,578 $0 $212,578
Assistance
Corporation
Tennessee
Opportunity TN TN $112,515 $0 $112,515
Programs, Inc.
IL, IA, KS, MN,
United Migrant
MO, NE,
Opportunity
WI OK, SD, WI $418,371 $88,727 $507,098
Services/UMOS, Inc.
Total $4,132,800 $1,771,200 $5,904,000
IV-1
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