Recovery Act reporting for WIA programs sharing an award number

Accessible letter PDF: https://www.dol.gov/sites/dolgov/files/ETA/advisories/TEGL/2009/TEGL01-09ACCC2.pdf

CLASSIFICATION
   EMPLOYMENT AND TRAINING ADMINISTRATION                 ARRA
               ADVISORY SYSTEM                            CORRESPONDENCE SYMBOL
          U.S. DEPARTMENT OF LABOR                        OFAM/TMG
             Washington, D.C. 20210                       DATE
                                                          September 30, 2009




TRAINING AND EMPLOYMENT GUIDANCE LETTER NO. 01-09, CHANGE 2

TO:                STATE WORKFORCE AGENCIES
                   STATE WORKFORCE LIAISONS
                   STATE WORKFORCE ADMINISTRATORS
                   STATE AND LOCAL WORKFORCE INVESTMENT BOARDS
                   ALL DIRECT ETA RECIPIENTS

FROM:              JANE OATES /s/
                   Assistant Secretary

SUBJECT:           Reporting Requirements under Section 1512 of the American Recovery and
                   Reinvestment Act of 2009


1. Purpose. To provide additional guidance on the reporting requirements included in Section
1512 of the American Recovery and Reinvestment Act of 2009 (Recovery Act) and to provide
clarification for grantees using any of the three methods offered by the Office of Management
and Budget (OMB) to submit data using the XML schema, Excel spreadsheet or manual entry
of data.

2. References.
   • The American Recovery and Reinvestment Act of 2009, Public Law 111-5
   • OMB Implementing Guidance for the Reports on Use of Funds Pursuant to the American
       Recovery and Reinvestment Act of 2009 (OMB M-09-21), dated June 22, 2009.
   • Training and Employment Guidance Letter (TEGL) 17-08, dated April 23, 2009:
       “American Recovery and Reinvestment Act (Recovery Act) Funds Financial Reporting
       Requirements”
   • Recipient Reporting Data Model, V.3.0 dated August 17, 2009

3. Background. Section 1512 of the Recovery Act requires recipients to report on the use of
Recovery Act funding, and provide detailed information, such as: total amount of funds
received; the amount spent on projects and activities; a list of those projects and activities
funded, including name, description, completion status and estimates of jobs created and
retained; and details on subawards and other payments.

OMB issued implementing guidance which provides details on Section 1512 recipient reporting
on June 22, 2009 (OMB M-09-21). The Employment and Training Administration (ETA)
synthesized this information to provide initial guidance to its grantees, including reporting

 RESCISSIONS                                              EXPIRATION DATE
 None                                                     Continuing

requirements and data elements, and this information was issued as TEGL 01-09. ETA also
provided clarification on the jobs creation estimates in TEGL 01-09, Change 1.

Subsequent to the issuance of TEGL 01-09, Change 1, technical questions were raised
concerning reporting for the Workforce Investment Act (WIA) Adult, WIA Dislocated Worker,
and WIA Youth programs, which share a common grant award number, but separate Catalog of
Federal Domestic Assistance (CFDA) numbers. Change 2 to TEGL 01-09 is designed to provide
additional clarification.

4. Clarification for Reporting on FederalReporting.gov. Prime recipients are required to
report Section 1512 information using the grant award number, as required in the Recipient
Reporting Data Model, V.3.0 dated August 17, 2009. The reporting website,
FederalReporting.gov, does not allow for reporting multiple CFDA numbers associated with
a single grant award number, i.e., WIA Adult, WIA Dislocated Workers, and WIA Youth
programs. Due to these system constraints, grantees cannot file three separate reports for the
WIA programs, because the programs share a common grant award number.

Until the Reporting Data Model is updated to allow for submitting data for multiple programs
with the same grant award number but different CFDA numbers on FederalReporting.gov, OMB
has advised the Department of Labor to inform grantees to use the CFDA number for the largest
program amount for reporting Section 1512 data. Grantees should identify program data by
CFDA number in the Award Description data element text field. This text field can contain up
to 4,000 characters. Grantees are also encouraged to report summary level jobs created by
funding stream to provide the intended transparency of the data.

5. Example.

The following example illustrates how the data would be reported discretely once the technical
programming corrections are completed:

Program                     Award Number              ARRA Allotment        Actual CFDA Code

WIA Dislocated Workers      AA-17144-08-55-A-42         $42,482,006.00      17.260

WIA Youth                   AA-17144-08-55-A-42         $40,647,780.00      17.259

WIA Adult                   AA-17144-08-55-A-42         $16,545,744.00      17.258

Combined                    AA-17144-08-55-A-42         $99,675,530.00


For the purpose of meeting reporting deadlines and until technical corrections can be made, data
will be submitted and ultimately appear on Recovery.gov as noted below using only one CFDA
number for the program with the largest dollar amount awarded of all three of the WIA
programs:

WIA Dislocated Workers       AA-17144-08-55-A-42        $99,675,530.00      CFDA 17.260

The separate WIA program information would be provided in the text box on the report form as
follows: WIA Dislocated Workers $42,482,006.00, CFDA 17.260; WIA Youth $40,647,780.00,
CFDA 17.259; and WIA Adult $16,545,530.00, CFDA 17.258.

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6. Technical Assistance. A series of webinars on Section 1512 recipient reporting was offered
by OMB the week of July 20, 2009. The list of OMB webinars is posted on www.Recovery.gov
and recordings are available. ETA conducted a webinar on August 17, 2009 and a recording is
available at www.workforce3one.org. Additionally, ETA plans to continue to provide technical
assistance, training and outreach to recipients. Please check www.doleta.gov for further details.

7. Inquiries. Questions regarding this guidance should be directed to the appropriate ETA
Regional Office.




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